[Archivesspace_Users_Group] Delay publishing resources

Herbert, Kate F Kate.F.Herbert at maine.gov
Wed Mar 8 08:19:10 EST 2023

You can also do something similar using rights statements, maybe as Right Type Other than Donor. You can add a start and end date and then run a report (the custom reports have this option) by end date. This will also allow you to add notes. We use this to track records that have statutory confidentially which only last a period of time, or when records move from agency controlled to public.

From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> On Behalf Of Blake Carver
Sent: Tuesday, March 7, 2023 7:22 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] Delay publishing resources

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Maybe stick a date in a user defined field, call that "Publish After" and then run a report on that once a quarter and look for those dates?

From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> <archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> on behalf of McLaughlin, Brianna Jean <brijmcla at iu.edu<mailto:brijmcla at iu.edu>>
Sent: Tuesday, March 7, 2023 4:27 PM
To: 'Archivesspace_Users_Group at lyralists.lyrasis.org' <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: [Archivesspace_Users_Group] Delay publishing resources

Hi everyone,

Sorry, I have been sending a lot of e-mails to this list lately!

A collection manager at my institution asked if there was a way to delay publication in ArchivesSpace. We host many political papers, so those finding aids cannot be public until a certain date. I'm 99.9% positive that ArchivesSpace doesn't have this functionality, and I'm not sure how sustainable it would even be if it were possible. With that said, do any of you have workflows in place (in or outside of ArchivesSpace) to automate publishing finding aids for similar reasons?


Bri McLaughlin, she/her/hers

Visiting Metadata Services Librarian

Indiana University


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