[Archivesspace_Users_Group] Digital Objects as children of Archival Objects

[Bowers, Kate A.]

If we digitize in part, we describe the digitized part as a child. Even if the description is minimal.

Imagine the researcher! The user interface is going to tell them the archival object has a digital presence. They will go through the digital object thinking they have the whole thing, in ignorance that they have seen only part. Or, they will realize it is a partial digitization, and be disappointed.

Yes, there is a cost to doing this. There is also a cost to NOT doing this.  In the future, how will you find things only digitized in part, if you don't describe the digitized part?  How will you manage digital content, if you don't know what it is?

There had to be a selection made to digitize the part, so someone had to tell someone else what parts were to be digitized. Is there any way that you can turn the recording of that selection into a description task?  Even if it is only to make a child that duplicates parent and add "[digitized portion]" at the end of the title.

Kate

From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> On Behalf Of Kendall Aughenbaugh
Sent: Wednesday, July 12, 2023 10:55 AM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: [Archivesspace_Users_Group] Digital Objects as children of Archival Objects

Hi all,

Is it possible to attach digital objects as children of archival objects? I'm building out how I want to incorporate digital objects, and I can't get this part figured out.

We typically created finding aids at the folder level -- and I'd prefer to keep it that way -- but we tend to digitize at the item level. I'd like to link individual digital objects as children of their parent folder without having to create an individual item level archival object for each digital one. It feels redundant and unnecessary since the digital object is capable of capturing the same exact information.

My attempt to do this yesterday resulted in 5 digital objects being attached to the folder level archival object, which is OK for now but not ideal. Any ideas?

-K


Kendall Aughenbaugh
Digital Services Archivist
202.243.3912
kaughenbaugh at hillwoodmuseum.org<mailto:kaughenbaugh at hillwoodmuseum.org>

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