[Archivesspace_Users_Group] ArchivesSpace Update - January 2023

Jessica Crouch Jessica.Crouch at lyrasis.org
Tue Jan 31 14:40:53 EST 2023

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ArchivesSpace Update – January 2023

Upcoming Schedule at a Glance:

February 21: ArchivesSpace Overview and Basic Record Creation Training<https://archivesspace.org/archives/7774>

March 29: Using Agents, Subjects and Classifications in ArchivesSpace Training
<https://archivesspace.org/archives/7796>April 4-5: Save the date for the ArchivesSpace Virtual Member Forum
April 19: Using the ArchivesSpace Public User Interface Training<https://archivesspace.org/archives/7796>


We continue to gather up development and testing work for the next release, including work on some outstanding feature requests related to digital objects. More details will be available soon. New development is always up on our test server at https://test.archivesspace.org/staff/.

Registration open for ArchivesSpace Overview and Basic Record Creation training (intended for audiences outside the contiguous U.S.)

While our community-wide trainings<https://archivesspace.org/using-archivesspace/trainings> provide virtual learning opportunities on a variety of topics, we recognize attending the live version of these trainings is difficult for users outside the time zones represented in North America.  To better facilitate access to training for some other parts of our community, we will be offering a free training on February 21, 2023, from 1:00pm-4pm Australian Eastern Daylight Time (AEDT<https://www.timeanddate.com/worldclock/fixedtime.html?msg=ArchivesSpace+Application+Overview+and+Basic+Record+Creation+Training&iso=20230220T21&p1=179&ah=3>).

This training will provide an overview of the ArchivesSpace application and basic record creation.  During this training, trainers from the ArchivesSpace Trainers Corps will cover some of the most frequently used areas of the ArchivesSpace application and will provide adequate time for Q&A.  A full agenda will be provided to attendees in advance of the training.  We hope the feedback we receive from this training will inform future ArchivesSpace training opportunities in a variety of time zones.

Date: February 21, 2023

Time: 1:00pm-4:00pm Australian Eastern Daylight Time (find your local time<https://www.timeanddate.com/worldclock/fixedtime.html?msg=ArchivesSpace+Application+Overview+and+Basic+Record+Creation+Training&iso=20230220T21&p1=179&ah=3>*)

Trainers: Corey Schmidt (University of Georgia) and Jessica Crouch (ArchivesSpace)

Registration: https://lyrasis.zoom.us/webinar/register/WN_uwnVJgYbRaaHbxiBWzVOSA

*Please note this training occurs in the evening, Monday, February 20th for some time zones.

Anyone using ArchivesSpace may register for this training.  This training will be recorded.  The recording will be made available via the ArchivesSpace website and YouTube channel.  You do not need to register for the training to have access to the recordings. We understand this training is outside regular business hours for users in the United States.  Registration is limited. We ask that users within the contiguous U.S. consider refraining from registering for this training in order to allow others the opportunity to attend.

While this training does not assume any prior experience with ArchivesSpace, attendees are expected to have an understanding of archival workflows and terminology.  Due to the large number of attendees, trainers will not be able to troubleshoot individual implementations of ArchivesSpace or provide additional archival instruction beyond the use of ArchivesSpace.

For more information about ArchivesSpace, visit our Getting Started<https://archivesspace.org/using-archivesspace/getting-started> webpage or email ArchivesSpaceHome at lyrasis.org<mailto:ArchivesSpaceHome at lyrasis.org>

Save The Date: ArchivesSpace Virtual Member Forum

Mark your calendars for this year's Virtual Member Forum!

Taking place April 4-5, 2023, our Virtual Member Forum will be a two-day event spanning a variety of time zones and ArchivesSpace experience levels. A schedule and information about how to register for the event will be released closer to the forum.

We are now accepting session proposals via our online form at https://forms.gle/jpSyx7VWZQ91HfTP8. We will be reviewing proposals on a rolling basis, so we encourage you to get your proposals in early.  Submissions will be closed on March 24, 2023, with final notification by March 27, 2023.

The ArchivesSpace program team is particularly interested in presentations or facilitated discussions related to the following topics:

  *   Demonstrations of workflows using different modules or features of the application
  *   Managing digital objects in ArchivesSpace
  *   Developing local training and documentation
  *   Workflows and tips for editing existing records in ArchivesSpace or other data cleanup projects
  *   Examples of anti-racism, anti-colonialism and redescription work being executed in ArchivesSpace
  *   Demonstrations of plugins or tools you’ve developed to make your work in ArchivesSpace easier

The forum will include a mix of opportunities to share and learn from each other about many different aspects of ArchivesSpace and all presenter submissions are welcome. We anticipate recording many parts of the forum, but for it to be a success we will also need as many live participants as possible. We encourage you to dip in and out of the live program as much as you can. You will no doubt “meet” a different set of colleagues each time.

This year's Virtual Member Forum is the successor to the Online Forums we held in previous years. To better support our member community and recognize their direct contributions to the development and sustainability of the ArchivesSpace application, registration for this year's event is open to users from ArchivesSpace member organizations only.

Going forward, we plan to make the Virtual Member Forum an online complement to our in-person Annual Member Forum, one of the many benefits<https://archivesspace.org/community/member-benefits> of ArchivesSpace membership. This change will give even more members than before the opportunity to participate in a forum, no matter where they live or their capacity for attending events in person in a given year. If you are interested in learning more about ArchivesSpace membership for your organization, feel free to email us at ArchivesSpaceHome at lyrasis.org<mailto:ArchivesSpaceHome at lyrasis.org>.

Thank you for considering submitting a proposal. We’re looking forward to a great event, with your help!

Local Contexts Initiative and Integration Plugin webinar recording available

Thank you to everyone who joined ArchivesSpace community members and Local Contexts<https://localcontexts.org/> project members for a webinar on the Local Contexts initiative and the new ArchivesSpace plugin<https://github.com/dartmouth-dltg/local_contexts_projects> developed by ArchivesSpace community member Joshua Shaw that integrates the Traditional Knowledge and Biocultural Labels in ArchivesSpace. The recording for this webinar is now available at https://archivesspace.org/archives/7683.

Registration now open for Spring 2023 ArchivesSpace community-wide trainings

Registration is now open for our Spring community-wide trainings. To learn more about upcoming community-wide trainings or view information about past trainings, visit https://archivesspace.org/using-archivesspace/trainings.

The first training offered this year will be on using Agents, Subjects and Classifications in ArchivesSpace.  This training will be offered on March 29, 2023, from 1pm-4pm ET/10am-1pm PT.  If you are interested in attending this training, you can register at https://www.lyrasis.org/ASpaceEventMarch.

In this training, users will learn how to create, edit, and manage agent and subject records, link agent and subject records to material description records, and create and manage classifications in ArchivesSpace.

The second training offered this year will be on using the ArchivesSpace Public User Interface (PUI).  This training will be offered on April 19, 2023, from 1pm-4pm ET/10am-1pm PT.  If you are interested in attending this training, you can register at https://www.lyrasis.org/ASpaceEventApril.

In this training, users will learn how to navigate the ArchivesSpace Public User Interface, use subject and agent records to link related material, how to use classification to group related material and how to make customizations to the Public User Interface to improve the user experience for staff and researchers.

Both trainings assume a basic understanding of archival workflows and metadata formats as well as experience navigating the ArchivesSpace staff user interface.  If you plan to attend our community-wide trainings without the required background, we encourage you to review the recorded ArchivesSpace basics training available on our Getting Started webpage<https://archivesspace.org/using-archivesspace/getting-started>.

These trainings are open to anyone using or interested in ArchivesSpace but ArchivesSpace members are eligible for a discount.  If you qualify for the member discount, you will need to reach out to ArchivesSpaceHome at lyrasis.org<mailto:ArchivesSpaceHome at lyrasis.org> to receive a member promo code before registering.

Membership Update

As of January 31, we have 468 General members, 15 Educational Program members, and 3 Registered Service Providers.

Thank you to our current ArchivesSpace members<https://archivesspace.org/community/whos-using-archivesspace> for your contribution to the development and sustainability of the ArchivesSpace application.  ArchivesSpace has a membership model<https://archivesspace.org/community/why-become-a-member> to support the continued development of the application and user community and ArchivesSpace members are eligible for a variety of benefits<https://archivesspace.org/community/member-benefits>.  If you are interested in ArchivesSpace membership<https://archivesspace.org/community/making_a_case_for_membership> for your organization, email us at ArchivesSpaceHome at lyrasis.org<mailto:ArchivesSpaceHome at lyrasis.org>.


ArchivesSpace monthly updates provide news about ArchivesSpace community and program activities and are sent to our member listservs, the ArchivesSpace Google Group, and SAA’s Collection Management Section listserv, as well as being posted on the ArchivesSpace website. Please feel free to share this update with people you know who have an interest in ArchivesSpace but may not be on one of these lists.

Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.crouch at lyrasis.org<mailto:jessica.crouch at lyrasis.org>

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