[Archivesspace_Users_Group] ASpace 3.4.0 and new ILMS Bib Number length

Tue Aug 8 09:53:06 EDT 2023

Hi Mark,

It's possible, but I believe it requires adding properties to the user_defined table in the database, which puts you at risk of problems whenever a new ArchivesSpace release requires database migrations.  -k
________________________________
From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Mark Cyzyk <mcyzyk at gmail.com>
Sent: Tuesday, August 8, 2023 9:32 AM
To: Joshua D. Shaw <Joshua.D.Shaw at dartmouth.edu>; Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>; jesse.martinez at bc.edu <jesse.martinez at bc.edu>
Cc: mcyzyk at jhu.edu <mcyzyk at jhu.edu>
Subject: Re: [Archivesspace_Users_Group] ASpace 3.4.0 and new ILMS Bib Number length

A follow up question:

Are the total number of User Defined Fields hard-coded, or open-ended?  I.e. and E.g., in /locales/en.yml there is

string_1
string_2
string_3
string_4

and in our implementation, all of them are in use!

Can I simply create a "string_5"?

I'm sensing I cannot.  But is this true?

Mark

<><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><>
Mark Cyzyk, M.A., M.L.S.
Library Applications Group
The Sheridan Libraries
The Johns Hopkins University
mcyzyk at jhu.edu<mailto:mcyzyk at jhu.edu>

Verba volant, scripta manent.

On 8/7/23 11:24, Joshua D. Shaw wrote:
Agreed. This also seems like an arbitrary limitation in the schema.

jds
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From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> <archivesspace_users_group-bounces at lyralists.lyrasis.org><mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Jesse Martinez <jesse.martinez at bc.edu><mailto:jesse.martinez at bc.edu>
Sent: Monday, August 7, 2023 11:18 AM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org><mailto:archivesspace_users_group at lyralists.lyrasis.org>
Cc: mcyzyk at jhu.edu<mailto:mcyzyk at jhu.edu> <mcyzyk at jhu.edu><mailto:mcyzyk at jhu.edu>
Subject: Re: [Archivesspace_Users_Group] ASpace 3.4.0 and new ILMS Bib Number length

I think this would be a good candidate for a bug report since it's causing data retention issues.

Jesse

On Mon, Aug 7, 2023 at 10:55 AM Joshua D. Shaw <Joshua.D.Shaw at dartmouth.edu<mailto:Joshua.D.Shaw at dartmouth.edu>> wrote:
Oh. Uggghh. I see the issue. Even though the DB defines the field as a varchar, the schema defines a maxlength of 13 characters.

You might be able to override that in a simple plugin. Something like

schema_overrides
      /schemas
            user_defined_ext.rb

with contents like
{
      "real_1" => {"type" => "string", "maxlength" => 40, "required" => false},
      "real_2" => {"type" => "string", "maxlength" => 40, "required" => false},
      "real_3" => {"type" => "string", "maxlength" => 40, "required" => false}
}

Though I haven't tried overriding the base schema in that way.

Alternatively (and probably better), you could alter the db itself by updating the affected rows in the user_defined table - either directly or with a migration update in a plugin. You'd want to move the data from the real_1, real_2, real_3 columns to string_1, string_2, string_3 columns AND update the user_mtime column to trigger any index updates.

Joshua
________________________________
From: Mark Cyzyk <mcyzyk at gmail.com<mailto:mcyzyk at gmail.com>>
Sent: Monday, August 7, 2023 9:36 AM
To: Joshua D. Shaw <Joshua.D.Shaw at dartmouth.edu<mailto:Joshua.D.Shaw at dartmouth.edu>>; mcyzyk at jhu.edu<mailto:mcyzyk at jhu.edu> <mcyzyk at jhu.edu<mailto:mcyzyk at jhu.edu>>; Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: Re: [Archivesspace_Users_Group] ASpace 3.4.0 and new ILMS Bib Number length

Thanks, Joshua,

I think the issue here is that the DB is storing our Bib "Numbers" as numbers, not text strings.

Our new Bib Number format:

991036635839707861

Error when submitting:

"Bib Number - Must be a number with no more than nine digits and five decimal places"

Any way to convert to varchar text string without data loss?

Mark

<><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><>
Mark Cyzyk, M.A., M.L.S.
Library Applications Group
The Sheridan Libraries
The Johns Hopkins University
mcyzyk at jhu.edu<mailto:mcyzyk at jhu.edu>

Verba volant, scripta manent.

On 8/7/23 07:48, Joshua D. Shaw wrote:
Hi Mark

The fields are defined in the db (via the migrations). The real_x fields (and integer_x and string_x fields) in user_defined are varchars, so any limits you're hitting aren't in the db. There's also nothing in the plugin that would limit the field lengths - unless you've customized the plugin.

What issue are you seeing?

Joshua

________________________________
From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> <archivesspace_users_group-bounces at lyralists.lyrasis.org><mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Mark Cyzyk <mcyzyk at gmail.com><mailto:mcyzyk at gmail.com>
Sent: Sunday, August 6, 2023 12:56 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org><mailto:archivesspace_users_group at lyralists.lyrasis.org>
Subject: [Archivesspace_Users_Group] ASpace 3.4.0 and new ILMS Bib Number length

All,

We recently upgraded to ASpace 3.4.0.  Everything is fine except for one
thing:

Insofar as we also recently migrated our ILMS here, our Bib Numbers are
now larger strings than before.  They are now 18 characters.

How/where can I Up this field length?  I've looked in the various
Locales files.

As far as I can tell, Bib Number is in the
resource_user_defined__real_1_ field, but I'm not finding where the
length of that field is limited.

FYI, we are using the User Defined in Basic plugin.

Advice appreciated,

Mark

--
<><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><>
Mark Cyzyk, M.A., M.L.S.
Library Applications Group
The Sheridan Libraries
The Johns Hopkins University
mcyzyk at jhu.edu<mailto:mcyzyk at jhu.edu>

Verba volant, scripta manent.

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--
Jesse Martinez
Senior Library Applications Developer
O'Neill Library, Boston College
jesse.martinez at bc.edu<mailto:jesse.martinez at bc.edu>
617-552-2509
he/him/his

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