[Archivesspace_Users_Group] PDF files

Joshua D. Shaw Joshua.D.Shaw at dartmouth.edu
Mon Aug 7 17:01:14 EDT 2023

Hi Dean

Unfortunately, no. AS only stores metadata about an object, not the object itself. You can point AS to a storage system (like a digital preservation system or website, etc). That's what Digital Objects are typically used for.

For your particular case, if you converted the pdf to something that you could import as metadata (EAD or something), then that would be searchable as the entries would then have become entries in the usual archival object tree for the resource(s) the pdf is describing. But it sounds like that's not quite what you are describing.

Also make sure that, if the PDF is something you need to keep, that its stored in another system.

From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Dean DeBolt <ddebolt at uwf.edu>
Sent: Monday, August 7, 2023 4:35 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: [Archivesspace_Users_Group] PDF files

Can anyone tell me quickly if a PDF document is searchable
in ArchivesSpace?  We've been given an inventory (467 pp.) as
a PDF and I put that in ArchivesSpace.


Dean DeBolt, University Librarian (Professor)/University Archivist
UWF Archives and West Florida History Center
University of West Florida Library
11000 University Parkway
Pensacola, FL  32514-5750
ddebolt at uwf.edu<mailto:ddebolt at uwf.edu>;   850-474-2213

West Florida History Center is the largest and most comprehensive
history collection about Pensacola and the West Florida region.

Digital collections can be found at:  http://uwf.lyrasistechnology.org <http://archives.uwf.edu/>
and http://uwf.digital.flvc.org<http://uwf.digital.flvc.org/>

If we've been of service, please let us know or our administration,
Dean of Libraries <sclark2 at uwf.edu<mailto:sclark2 at uwf.edu>>

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