From bennetse at wfu.edu Mon Apr 3 08:00:00 2023 From: bennetse at wfu.edu (Stephanie Bennett) Date: Mon, 3 Apr 2023 08:00:00 -0400 Subject: [Archivesspace_Users_Group] CAIAsoft and ArchivesSpace Message-ID: Hi - >From what I've found, folks who have integrated ArchivesSpace and the offsite storage inventory tool CAIAsoft are also using Aeon. Is there anyone who doesn't use Aeon and has integrated? Does that make a difference? What sort of data is needed in ASpace to bridge the two systems? We're soon going to be implementing CAIAsoft, so trying to prepare for questions from my colleagues but I don't have much of a 30,000-foot view. Thanks! Stephanie *Stephanie Bennett* | she/her Collections Archivist | 336.758.5089 | bennetse at wfu.edu ZSR Special Collections & Archives | online | facebook | twitter -------------- next part -------------- An HTML attachment was scrubbed... URL: From benn.joseph at northwestern.edu Mon Apr 3 12:10:13 2023 From: benn.joseph at northwestern.edu (Benn Joseph) Date: Mon, 3 Apr 2023 16:10:13 +0000 Subject: [Archivesspace_Users_Group] CAIAsoft and ArchivesSpace In-Reply-To: References: Message-ID: Hi Stephanie, We are a CAIA-ArchivesSpace-Aeon shop, and for what it?s worth, my understanding is that the integration w/ CAIA happens with Aeon rather than ASpace. There is a separate Aeon integration plugin we use for ASpace, which gets the ASpace requests into Aeon so they can be requested from our off-site facility using CAIA. I have heard some conversation about a separate CAIA-ASpace integration, but from what I remember it doesn?t allow you to do a whole lot. I think the main function of that integration was updating locations. So for instance, when we finish processing a collection and send it to be shelved off-site, the integration would trigger an automatic permanent location change for the top containers once they are scanned into CAIA, thus keeping us from having to remember to update those top container locations manually. You might be able to configure the integration to make updates to the temporary location field for top containers as the boxes are sent back and forth, but I?m not sure. This configuration page provides a bit of additional info: https://portal.caiasoft.com/apiguide.php?serv=external&rec=4&oper=configarchivespace Happy to speak more if you?re interested. Best, --Benn Benn Joseph (he/him/his) Head, Collections Services McCormick Library of Special Collections & University Archives Northwestern University Libraries Northwestern University www.library.northwestern.edu benn.joseph at northwestern.edu 847.467.6581 From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Stephanie Bennett Sent: Monday, April 03, 2023 7:00 AM To: Archivesspace_Users_Group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] CAIAsoft and ArchivesSpace Hi - From what I've found, folks who have integrated ArchivesSpace and the offsite storage inventory tool CAIAsoft are also using Aeon. Is there anyone who doesn't use Aeon and has integrated? Does that make a difference? What sort of data is needed in ASpace to bridge the two systems? We're soon going to be implementing CAIAsoft, so trying to prepare for questions from my colleagues but I don't have much of a 30,000-foot view. Thanks! Stephanie Stephanie Bennett | she/her Collections Archivist | 336.758.5089 | bennetse at wfu.edu ZSR Special Collections & Archives | online | facebook | twitter -------------- next part -------------- An HTML attachment was scrubbed... URL: From smquimby at upenn.edu Sun Apr 2 15:53:23 2023 From: smquimby at upenn.edu (Quimby, Sean) Date: Sun, 2 Apr 2023 19:53:23 +0000 Subject: [Archivesspace_Users_Group] Nominations Requested for ArchivesSpace Technical Advisory Council Message-ID: Dear Members of the ArchivesSpace Community: The ArchivesSpace Governance Board is seeking nominations to serve on the ArchivesSpace Technical Advisory Council (TAC). The Technical Advisory Council (https://archivesspace.org/governance-board-and-councils#TAC) is a critical part of the ArchivesSpace community, having responsibility for providing technical guidance to individuals or organizations contributing to application development, to the User Advisory Council, and to the ArchivesSpace Governance Board. While the idea of the Technical Advisory Council may sound a bit intimidating at first, membership in TAC is typically more focused on the experiences/workflows/needs/interests each member brings to the group rather than their technical abilities. At their core, TAC subteams focus on maintaining documentation, guided software testing, and reviewing enhancements. It's in these areas that your experience with ArchivesSpace can be invaluable. TAC's current activities include: *Reviewing user-submitted enhancements and priorities for the application, in collaboration with the User Advisory Council. (Development Prioritization) *Conducting user-centered testing of the application prior to releases, in collaboration with the User Advisory Council. (Testing) *Documenting the metadata standards used by ArchivesSpace and monitoring the standards landscape. (Metadata Standards) *Maintaining and updating technical documentation, including documentation of the API. (Technical Documentation) *Providing support and resources to help develop a community of code committers. Nominees should preferably be presently employed at an ArchivesSpace member institution (please refer to the member list at: http://archivesspace.org/community/whos-using-archivesspace/) or employees of a current Registered Service Provider (see: http://archivesspace.org/registered-service-providers/current-rsps/). Nominations from non-member institutions will be considered based on their expertise and ability to contribute to the TAC. As the community for a software application used in many different settings, we seek diverse voices in working to improve ArchivesSpace and support those who use or may benefit from using it. We especially encourage Black, Indigenous, and People of Color, and others currently less represented in our governance groups to consider joining us in these important leadership roles. The anticipated time commitment for each appointee is expected to be two hours per week on average. The term of service will be July 1, 2023-June 30, 2026. To nominate a candidate for the ArchivesSpace Technical Advisory Council, please submit this form at https://forms.gle/woG5k56oRcxo1kBY7 The Nominating Committee will review all nominations and recommend appointments to the Governance Board for approval. Nominations must be received by 9:00 p.m. EDT on Friday April 28th. Please contact Christine Di Bella, ArchivesSpace Program Manager, at christine.dibella at lyrasis.org> or any member of the Nominating Committee with questions. Thank you for your participation in this important process, which is an essential part of our identity and operations as a community-based software organization. Respectfully, Sean Quimby University of Pennsylvania Chair, and Governance Board member On behalf of Nominating Committee members: Valerie Addonizio (Atlas Systems), Technical Advisory Council Chair Regina Carra (American Folk Art Museum), User Advisory Council Chair Courtney Dean (University of California Los Angeles), representing the Very Large membership level Suzanne Reller (University of Cincinnati) User Advisory Council Vice Chair Caitlin Rizzo (Institute for Advanced Study), representing the Very Small membership level Rachel Searcy (New York University), Technical Advisory Council Vice Chair Joshua Shaw (Dartmouth College), representing the Medium membership level Holly Smith (Spelman College), representing the Small membership level Michelle Sweetser (Bowling Green State University), representing the Large membership level Christine Di Bella, ArchivesSpace Program Manager, ex officio -------------- next part -------------- An HTML attachment was scrubbed... URL: From smquimby at upenn.edu Sun Apr 2 15:59:47 2023 From: smquimby at upenn.edu (Quimby, Sean) Date: Sun, 2 Apr 2023 19:59:47 +0000 Subject: [Archivesspace_Users_Group] Nominations Requested for ArchivesSpace User Advisory Council Message-ID: Dear Members of the ArchivesSpace Community: The ArchivesSpace Governance Board is seeking nominations to serve on the ArchivesSpace User Advisory Council (UAC). The User Advisory Council (https://archivesspace.org/governance-board-and-councils#UAC) is a critical part of the ArchivesSpace community, serving as a communication conduit between ArchivesSpace governance groups and ArchivesSpace users. UAC members have told us time and again that they find their service to be a fun and valuable way to apply their knowledge of ArchivesSpace and connect with other users around common issues and challenges. Some of the activities UAC is currently engaged in are: *Reviewing user-submitted enhancements and priorities for the application, in collaboration with the User Advisory Council. (Development Prioritization) *Conducting user-centered testing of the application prior to releases, in collaboration with the User Advisory Council. (Testing) *Maintaining and updating user documentation. (User Documentation) *Advocating on the usability and functionality of the application. (Usability) *Coordinating member-centered activities like our peer-to-peer Member Match support program. (Member Engagement) *Advising the ArchivesSpace Governance Board and the ArchivesSpace Organizational Home on the design and delivery of services, such as community engagement and support services, technical support, and training. Nominees should be presently employed at an ArchivesSpace member institution (please refer to the categorized member list at: http://archivesspace.org/community/whos-using-archivesspace/). As the community for a software application used in many different settings, we seek diverse voices in working to improve ArchivesSpace and support those who use or may benefit from using it. We especially encourage Black, Indigenous, and People of Color, and others currently less represented in our governance groups to consider joining us in these important leadership roles. The anticipated time commitment for each appointee is expected to be two hours per week on average. The term of service will be July 1, 2023-June 30, 2026. To nominate a candidate for the ArchivesSpace User Advisory Council, please submit this form at https://forms.gle/woG5k56oRcxo1kBY7. The Nominating Committee will review all nominations and recommend appointments to the Governance Board for approval. Nominations must be received by 9:00 p.m. EDT on Friday April 28th. Please contact Christine Di Bella, ArchivesSpace Program Manager, at christine.dibella at lyrasis.org> or any member of the Nominating Committee with questions. Thank you for your participation in this important process, which is an essential part of our identity and operations as a community-based software organization. Respectfully, Sean Quimby University of Pennsylvania Chair, and Governance Board member On behalf of Nominating Committee members: Valerie Addonizio (Atlas Systems), Technical Advisory Council Chair Regina Carra (American Folk Art Museum), User Advisory Council Chair Courtney Dean (University of California Los Angeles), representing the Very Large membership level Suzanne Reller (University of Cincinnati) User Advisory Council Vice Chair Caitlin Rizzo (Institute for Advanced Study), representing the Very Small membership level Rachel Searcy (New York University), Technical Advisory Council Vice Chair Joshua Shaw (Dartmouth College), representing the Medium membership level Holly Smith (Spelman College), representing the Small membership level Michelle Sweetser (Bowling Green State University), representing the Large membership level Christine Di Bella, ArchivesSpace Program Manager, ex officio -------------- next part -------------- An HTML attachment was scrubbed... URL: From Jessica.Crouch at lyrasis.org Mon Apr 3 15:16:54 2023 From: Jessica.Crouch at lyrasis.org (Jessica Crouch) Date: Mon, 3 Apr 2023 19:16:54 +0000 Subject: [Archivesspace_Users_Group] Registration is still available for this week's ArchivesSpace Virtual Member Forum In-Reply-To: References: Message-ID: [A picture containing diagram Description automatically generated] Dear ArchivesSpace Member Community, Registration is now open for the ArchivesSpace Virtual Member Forum! Taking place April 4-5, 2023, our Virtual Member Forum will be a two-day event spanning a variety of time zones and ArchivesSpace experience levels. Anyone from an ArchivesSpace member organization is welcome to attend. As in years past, this free event will include a mix of opportunities to share and learn from each other about many different aspects of ArchivesSpace. Information about the Virtual Member Forum is as follows: When: April 4, 2023, 1pm-3pm UTC (find your local time) April 4, 2023, 5pm-7pm UTC (find your local time) April 5, 2023, 3pm-6pm UTC (find your local time) Where: All online via Zoom, with opportunities to join via computer or phone Who Can Attend: Anyone from an ArchivesSpace member organization is welcome to attend. This is a free event but registration is required. Registration is available to individuals from ArchivesSpace member institutions only. Registration is required for each session and registration for each session can be found at the beginning of that session's agenda. If you register for any event during the forum, you will receive connection information via Zoom. If you register for one session, you are guaranteed a spot in that session only. You must register for all activities you plan to attend. This year's Virtual Member Forum is the successor to the Online Forums we held in previous years. To better support our member community and recognize their direct contributions to the development and sustainability of the ArchivesSpace application, registration for this year's event is open to users from ArchivesSpace member organizations only. We anticipate recording many parts of the forum, but for it to be a success we will also need as many live participants as possible. We encourage you to dip in and out of the live program as much as you can. You will no doubt ?meet? a different set of colleagues each time. Please feel free to contact ArchivesSpace Community Engagement Coordinator Jessica Crouch at ArchivesSpaceHome at lyrasis.org with questions. We look forward to seeing many of you there! Jessica Dowd Crouch Community Engagement Coordinator for ArchivesSpace jessica.crouch at lyrasis.org [A picture containing text Description automatically generated] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.jpg Type: image/jpeg Size: 270400 bytes Desc: image003.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image004.jpg Type: image/jpeg Size: 90654 bytes Desc: image004.jpg URL: From m.yamin at sheffield.ac.uk Tue Apr 4 05:21:55 2023 From: m.yamin at sheffield.ac.uk (Mariam Yamin) Date: Tue, 4 Apr 2023 10:21:55 +0100 Subject: [Archivesspace_Users_Group] Container instance types In-Reply-To: References: Message-ID: Hi Sarit, Thanks for your reply, that's really helpful. You're right that this data seems to be lost when a container is unlinked from a top container, I hadn't noticed that before. It's a shame that this is a mandatory field when linking to top containers, as I don't think we'd choose to use it otherwise, but will perhaps look to configure it so it works in a better way for us. thanks again, Mariam On Wed, 29 Mar 2023 at 03:59, Hand, Sarit wrote: > Hi Miriam, > > > > We have been using ?mixed materials? until recently for just about > everything regardless of the content. However, I just completed a move > which included getting container level control for barcoding. I had a few > collections of homogeneous content, i.e. audiovisual, and artifacts. In > those cases, I added audiovisual to the value list and assigned that to the > containers and for artifacts I used physical object. All the while, I have > been asking myself why the heck instance type was a requirement for > creating or linking a container when it does not describe the container at > all, the description is more relevant to the archival object record and not > the instance. It would make more sense to relegate that data in a > descriptive field not tied to the container. > > > > I cannot say for certain, but it looks to me that the Instance type is not > stored as part of the container record as that data only appears in the > record for the resource/component. If you look at the Container record, you > only see ?container type? not instance type. If you were to unlink the > container record, you lose the instance type data even if you do not delete > the container record itself. > > > > The short answer, the instance type really isn?t about the container but > about the ?thing(s)? the record is describing and are being put into the > container. So, even if the container is shared, one record might indicate > it is audiovisual, and another record linked to the same container might be > text. > > > > Hope this helps. > > > > Cheers, > > > > > > *Sarit Hand* > > Digital Archivist > AP Corporate Archives > > 200 Liberty Street > > New York, NY 10281 > > T 212.621.7035 > > > > shand at ap.org > ap.org > > > > > > *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org < > archivesspace_users_group-bounces at lyralists.lyrasis.org> *On Behalf Of *Mariam > Yamin > *Sent:* Tuesday, March 28, 2023 11:24 AM > *To:* Archivesspace Users Group < > archivesspace_users_group at lyralists.lyrasis.org> > *Subject:* [Archivesspace_Users_Group] Container instance types > > > > [EXTERNAL] > > Hi all, > > > > I wondered if anyone could share how they use container instance types in > their organisation? > > > > We are just starting to add container instances, and are a bit unsure > about the purpose of instance types, as the format of the material being > assigned to a top container would be included in the description of the > archival object? > > > > I can see from other organisations' PUIs that many seem to use 'Mixed > Materials' for all records. We may end up doing this, but I'd be > interested to know if anyone uses different instance types for different > types of materials, eg text, graphic materials, audio-visual etc, and if > they see any benefit in doing this? > > > > Any advice would be much appreciated. > > > > best wishes, > > > > Mariam > > > > -- > > Mariam Yamin > Archivist > > Special Collections, Heritage, and Archives > > University of Sheffield | Western Bank Library | Sheffield | S10 2TN > > 0114 222 7236 > > m.yamin at sheffield.ac.uk > > > > > https://www.sheffield.ac.uk/library/special-collections-heritage-and-archives > > > > > My usual days of work are Tuesdays, Wednesdays and Thursdays. > The information contained in this communication is intended for the use of > the designated recipients named above. If the reader of this communication > is not the intended recipient, you are hereby notified that you have > received this communication in error, and that any review, dissemination, > distribution or copying of this communication is strictly prohibited. If > you have received this communication in error, please notify The Associated > Press immediately by telephone at +1-212-621-1500 and delete this email. > Thank you. > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 1094 bytes Desc: not available URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 5548 bytes Desc: not available URL: From cnorton9 at library.rochester.edu Tue Apr 4 12:58:02 2023 From: cnorton9 at library.rochester.edu (Norton, Channing) Date: Tue, 4 Apr 2023 16:58:02 +0000 Subject: [Archivesspace_Users_Group] Drafting changes to finding aids Message-ID: All, Our institution is looking to adopt the current PUI after using one that was built in house for several years. Right now, our workflow for making large revisions to finding aids is to rely on a feature in our in-house PUI that allowed us to keep the original versions of finding aids published while making changes without said changes being published. While experimenting with the current PUI, we cannot seem to find such a feature, nor a plugin to provide similar functionality. Has anyone else run into this need? If so, what solutions, both administrative and technical, have you used to address it? Any and all help is appreciated, Channing Norton University of Rochester -------------- next part -------------- An HTML attachment was scrubbed... URL: From ccauste1 at swarthmore.edu Tue Apr 4 13:34:17 2023 From: ccauste1 at swarthmore.edu (Celia Caust-Ellenbogen) Date: Tue, 4 Apr 2023 13:34:17 -0400 Subject: [Archivesspace_Users_Group] CAIAsoft and ArchivesSpace In-Reply-To: References: Message-ID: Hi Stephanie, We're working on an ArchivesSpace-Alma integration right now, in large part because this will allow us to take advantage of an existing Alma-Caiasoft integration. We don't use Aeon. If this sounds interesting to you, let me know and I'd be happy to connect you with the technical folks here who know more about those details. Best, Celia On Mon, Apr 3, 2023 at 12:10?PM Benn Joseph wrote: > Hi Stephanie, > > We are a CAIA-ArchivesSpace-Aeon shop, and for what it?s worth, my > understanding is that the integration w/ CAIA happens with Aeon rather than > ASpace. There is a separate Aeon integration plugin we use for ASpace, > which gets the ASpace requests into Aeon so they can be requested from our > off-site facility using CAIA. I have heard some conversation about a > separate CAIA-ASpace integration, but from what I remember it doesn?t allow > you to do a whole lot. I think the main function of that integration was > updating locations. So for instance, when we finish processing a collection > and send it to be shelved off-site, the integration would trigger an > automatic permanent location change for the top containers once they are > scanned into CAIA, thus keeping us from having to remember to update those > top container locations manually. You might be able to configure the > integration to make updates to the temporary location field for top > containers as the boxes are sent back and forth, but I?m not sure. > > > > This configuration page provides a bit of additional info: > https://portal.caiasoft.com/apiguide.php?serv=external&rec=4&oper=configarchivespace > > > > Happy to speak more if you?re interested. > > > > Best, > > --Benn > > > > *Benn Joseph *(he/him/his) > > Head, Collections Services > > McCormick Library of Special Collections & University Archives > > Northwestern University Libraries > > Northwestern University > > www.library.northwestern.edu > > benn.joseph at northwestern.edu > > 847.467.6581 > > > > *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org < > archivesspace_users_group-bounces at lyralists.lyrasis.org> *On Behalf Of *Stephanie > Bennett > *Sent:* Monday, April 03, 2023 7:00 AM > *To:* Archivesspace_Users_Group at lyralists.lyrasis.org > *Subject:* [Archivesspace_Users_Group] CAIAsoft and ArchivesSpace > > > > Hi - > > From what I've found, folks who have integrated ArchivesSpace and the > offsite storage inventory tool CAIAsoft are also using Aeon. Is there > anyone who doesn't use Aeon and has integrated? Does that make a > difference? What sort of data is needed in ASpace to bridge the two > systems? We're soon going to be implementing CAIAsoft, so trying to prepare > for questions from my colleagues but I don't have much of a 30,000-foot > view. > > > > Thanks! > > Stephanie > > > > *Stephanie Bennett* | she/her > > Collections Archivist | 336.758.5089 | bennetse at wfu.edu > > ZSR Special Collections & Archives | online > > | facebook > > | twitter > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > -- Celia Caust-Ellenbogen (she/her/hers ) (pronounce my name ) Associate Curator, Friends Historical Library of Swarthmore College ccauste1 at swarthmore.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From matthew.neely at bodleian.ox.ac.uk Wed Apr 5 09:13:17 2023 From: matthew.neely at bodleian.ox.ac.uk (Matthew Neely) Date: Wed, 5 Apr 2023 13:13:17 +0000 Subject: [Archivesspace_Users_Group] Drafting changes to finding aids In-Reply-To: References: Message-ID: Hi Channing, We have a similar issue at the Bodleian Libraries. Our approach is to have a repository were our published live catalogues are accessible and to then work on another version of the finding aid in an unpublished repository. This allows us to make necessary re-drafts whilst maintaining access to a published version of the finding aid. We then replace the outdated published version. Best wishes, Matthew ---------------------------------- Matthew Neely Senior Archivist Special Collections Bodleian Libraries Tel: 01865 287158 Post: The Weston Library, Broad Street, Oxford, OX1 3BG Email: matthew.neely at bodleian.ox.ac.uk Web: http://www.bodleian.ox.ac.uk/weston From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Norton, Channing Sent: 04 April 2023 17:58 To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Drafting changes to finding aids All, Our institution is looking to adopt the current PUI after using one that was built in house for several years. Right now, our workflow for making large revisions to finding aids is to rely on a feature in our in-house PUI that allowed us to keep the original versions of finding aids published while making changes without said changes being published. While experimenting with the current PUI, we cannot seem to find such a feature, nor a plugin to provide similar functionality. Has anyone else run into this need? If so, what solutions, both administrative and technical, have you used to address it? Any and all help is appreciated, Channing Norton University of Rochester -------------- next part -------------- An HTML attachment was scrubbed... URL: From atruitt at ohiohistory.org Wed Apr 5 13:16:59 2023 From: atruitt at ohiohistory.org (Aimee Truitt) Date: Wed, 5 Apr 2023 17:16:59 +0000 Subject: [Archivesspace_Users_Group] Global Settings Drop-Down and Help Button Customization Question Message-ID: Hello Everyone, Quick question regarding customization of the location of "?" button. Currently, it is in close proximity to the global settings drop-down button (see screenshot below). They are so close that users complain of clicking the "?" button when intending to click the drop-down button. When clicking on or just outside the line of the button the Help Center caption pops up and blocks access to the drop-down button. Has anyone successful developed a workaround for this issue? Thank you for your time and help. [cid:image001.png at 01D967C0.D6631620] Best Wishes, Aimee Aimee Truitt (she/her) | Catalog and Metadata Coordinator Ohio History Connection | 800 E. 17th Ave., Columbus, OH 43211 p. 614.297.2589 | f. 614.297.2546 | atruitt at ohiohistory.org The Ohio History Connection's mission is to spark discovery of Ohio's stories. Embrace the present, share the past and transform the future. Support the Ohio History Connection: www.ohiohistory.org/give. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 1512 bytes Desc: image001.png URL: From dmichelson at smith.edu Wed Apr 5 13:32:55 2023 From: dmichelson at smith.edu (Dan Michelson) Date: Wed, 5 Apr 2023 13:32:55 -0400 Subject: [Archivesspace_Users_Group] Global Settings Drop-Down and Help Button Customization Question In-Reply-To: References: Message-ID: Hi Aimee, >From the ticket for that issue, it looks like a fix is planned for the next version. All the best, Dan On Wed, Apr 5, 2023 at 1:17?PM Aimee Truitt wrote: > Hello Everyone, > > > > Quick question regarding customization of the location of "?" button. > Currently, it is in close proximity to the global settings drop-down button > (see screenshot below). They are so close that users complain of clicking > the "?" button when intending to click the drop-down button. When clicking > on or just outside the line of the button the Help Center caption pops up > and blocks access to the drop-down button. Has anyone successful developed > a workaround for this issue? Thank you for your time and help. > > > > > > Best Wishes, > > > > Aimee > > > > *Aimee Truitt (she/her) | Catalog and Metadata Coordinator* > > Ohio History Connection | 800 E. 17th Ave., Columbus, OH 43211 > > p. 614.297.2589 | f. 614.297.2546 | atruitt at ohiohistory.org > > > > *The Ohio History Connection?s **mission* > * is to spark discovery of Ohio?s > stories. Embrace the present, share the past and transform the future. > Support the Ohio History Connection: **www.ohiohistory.org/give* > *. * > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > -- Dan Michelson Collections Archivist Smith College Special Collections For current library access and services details, see Library Services During COVID-19 . -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 1512 bytes Desc: not available URL: From atruitt at ohiohistory.org Wed Apr 5 13:34:14 2023 From: atruitt at ohiohistory.org (Aimee Truitt) Date: Wed, 5 Apr 2023 17:34:14 +0000 Subject: [Archivesspace_Users_Group] Global Settings Drop-Down and Help Button Customization Question In-Reply-To: References: Message-ID: Hi Dan, That is wonderful news, thank you for sharing ? Best Wishes, Aimee From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Dan Michelson Sent: Wednesday, April 5, 2023 1:33 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Global Settings Drop-Down and Help Button Customization Question Hi Aimee, From the ticket for that issue, it looks like a fix is planned for the next version. All the best, Dan On Wed, Apr 5, 2023 at 1:17?PM Aimee Truitt > wrote: Hello Everyone, Quick question regarding customization of the location of "?" button. Currently, it is in close proximity to the global settings drop-down button (see screenshot below). They are so close that users complain of clicking the "?" button when intending to click the drop-down button. When clicking on or just outside the line of the button the Help Center caption pops up and blocks access to the drop-down button. Has anyone successful developed a workaround for this issue? Thank you for your time and help. [cid:image001.png at 01D967C3.3FE47240] Best Wishes, Aimee Aimee Truitt (she/her) | Catalog and Metadata Coordinator Ohio History Connection | 800 E. 17th Ave., Columbus, OH 43211 p. 614.297.2589 | f. 614.297.2546 | atruitt at ohiohistory.org The Ohio History Connection?s mission is to spark discovery of Ohio?s stories. Embrace the present, share the past and transform the future. Support the Ohio History Connection: www.ohiohistory.org/give. _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Dan Michelson Collections Archivist Smith College Special Collections For current library access and services details, see Library Services During COVID-19. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 1512 bytes Desc: image001.png URL: From Jessica.Crouch at lyrasis.org Fri Apr 7 12:06:19 2023 From: Jessica.Crouch at lyrasis.org (Jessica Crouch) Date: Fri, 7 Apr 2023 16:06:19 +0000 Subject: [Archivesspace_Users_Group] Addressing harmful language and materials at the ArchivesSpace Virtual Member Forum In-Reply-To: References: Message-ID: Dear ArchivesSpace Member Community, The ArchivesSpace program aims to provide an inclusive, anti-oppressive environment where all are treated respectfully regardless of race, nationality, ethnicity, gender identity, sexuality, age, ability, belief system, physical appearance, politics, educational attainment or technical fluency. Based on community feedback, we recognize that the ArchivesSpace Virtual Member Forum did not always meet that standard. We would like to take this opportunity to apologize and to address our course of action following the forum and into the future. We received two forum evaluations expressing concern about harmful language and images verbalized and displayed during the session ?Contextualization and Repair at Rauner Library.? In accordance with the ArchivesSpace Code of Conduct, ArchivesSpace Program Manager Christine Di Bella, Community Engagement Coordinator Jessica Crouch and members of the User Advisory Council Member Engagement sub-team reviewed these comments and have agreed to the following course of action: * Copies of the presentation recording and slides will not be made available online. * Going forward ArchivesSpace will require all presenters to fully redact harmful language and not use harmful images in their presentations, not just provide content warnings, regardless of the context. This applies to both written content and verbal communication during presentations and the associated Q&A. We apologize for the harm this presentation caused. We believe the ArchivesSpace community and application can only be made better by providing a welcoming and safe community experience for all of our members. We dropped the ball during the forum. We appreciate the opportunity to correct this error and move towards an even stronger and more inclusive community experience in the future. Jessica Jessica Dowd Crouch Community Engagement Coordinator for ArchivesSpace jessica.crouch at lyrasis.org [A picture containing text Description automatically generated] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.jpg Type: image/jpeg Size: 90654 bytes Desc: image003.jpg URL: From Jessica.Crouch at lyrasis.org Thu Apr 13 09:48:35 2023 From: Jessica.Crouch at lyrasis.org (Jessica Crouch) Date: Thu, 13 Apr 2023 13:48:35 +0000 Subject: [Archivesspace_Users_Group] Register now: Using the ArchivesSpace Public User Interface training on April 19, 2023 In-Reply-To: References: Message-ID: Dear ArchivesSpace users, Registration is now open for next week?s training on Using the ArchivesSpace Public User Interface (PUI). This training will be offered on April 19, 2023, from 1pm-4pm ET/10am-1pm PT. If you are interested in attending this training, you can register at https://www.lyrasis.org/ASpaceEventApril. In this training, users will learn how to navigate the ArchivesSpace Public User Interface, use subject and agent records to link related material, how to use classification to group related material and how to make customizations to the Public User Interface to improve the user experience for staff and researchers. This training assumes a basic understanding of archival workflows and metadata formats as well as experience navigating the ArchivesSpace staff user interface. If you plan to attend our community-wide trainings without the required background, we encourage you to review the recorded ArchivesSpace basics training available on our Getting Started webpage. To learn more about upcoming community-wide trainings or view information about past trainings, visit https://archivesspace.org/using-archivesspace/trainings. Our community-wide trainings are open to anyone using or interested in ArchivesSpace but ArchivesSpace members are eligible for a discount. If you qualify for the member discount, you will need to reach out to ArchivesSpaceHome at lyrasis.org to receive a member promo code before registering. If you have any questions, please email ArchivesSpaceHome at lyrasis.org. Best, Jessica Jessica Dowd Crouch Community Engagement Coordinator for ArchivesSpace jessica.crouch at lyrasis.org [A picture containing text Description automatically generated] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 90654 bytes Desc: image001.jpg URL: From cnorton9 at library.rochester.edu Thu Apr 13 10:50:22 2023 From: cnorton9 at library.rochester.edu (Norton, Channing) Date: Thu, 13 Apr 2023 14:50:22 +0000 Subject: [Archivesspace_Users_Group] Attempting to get debugging working on ArchivesSpace with RubyMine (Ubuntu) Message-ID: All, I would like to start by apologizing, this post is not exactly concise, but I wanted to include all the details I've uncovered in my research and troubleshooting, both to anticipate any questions that might arise, and to help whoever might stumble upon this post in the future. I am attempting to do some plugin development using RubyMine, however, I am running into an inability to use RubyMine's debugger, as I can't figure out how to effectively attach it to the process. This appears to be a dependency issue, for reasons I will explain below. The only information I've found in my research that appears to maybe be relevant is a 2016 post to this listserv, linked below http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/2016-February/003131.html In accordance with some of the discussion in that thread, I've set my project root to be the root of the archivesspace install, in my case, /opt/archivesspace That said, I'm not overly familiar with Ruby, so I'll acknowledge that much of this goes over my head. Right now, within Rubymine, I'm attempting to use the following run configuration. * Template: Rack * Server: Default * IP Address: 127.0.0.1 (Archivesspace is running locally) * Port 8081 * Rack config file: /opt/archivesspace/gems/gems/rack-2.2.3/lib/rack/config.rb (This is the setting I'm least sure of) * Use Project SDK * Bundler: Auto-detection When I try to run with this configuration (run OR debug), I get the following error message: /usr/lib/ruby/vendor_ruby/rubygems.rb:265:in `find_spec_for_exe': can't find gem rack (>= 0.a) with executable rackup (Gem::GemNotFoundException) from /usr/lib/ruby/vendor_ruby/rubygems.rb:284:in `activate_bin_path' from /opt/archivesspace/gems/bin/rackup:23:in `
' I've installed ruby-dev, as well as several other packages I've seen recommended for similar issues on Jetbrains threads. I've linked the output of apt list|grep ruby below https://pastebin.com/K013fySR running Archivesspace directly, rather than through the IDE works fine. Based off the information in the 2016 email thread, my understanding is that, while ruby/rubymine has all the gems it needs in order to run archivesspace in this context, it's missing a manifest file specifying where those gems actually are. Can anyone more familiar with either the Archvivesspace project structure, or Ruby in general shine some light on what may be happening here? Best wishes, Channing Norton Senior Programmer Analyst Digital Initiatives University of Rochester -------------- next part -------------- An HTML attachment was scrubbed... URL: From atruitt at ohiohistory.org Fri Apr 14 14:01:15 2023 From: atruitt at ohiohistory.org (Aimee Truitt) Date: Fri, 14 Apr 2023 18:01:15 +0000 Subject: [Archivesspace_Users_Group] Adding Resource ID to CSV Download of Search Results in ASpace Message-ID: Hello Everyone, When I work in ASpace, I use the "Manage Top Containers" search frequently. Sometimes it's helpful to download the CSV of the search, but it doesn't include the Resource ID in the CSV, even though it does in the search results. Is there a setting somewhere in the backend that dictates which fields get printed for the CSV and has anyone successfully added Resource ID? I would appreciate any tips/tricks/suggestions! Thank you for your time and help. Best Wishes, Aimee Aimee Truitt (she/her) | Catalog and Metadata Coordinator Ohio History Connection | 800 E. 17th Ave., Columbus, OH 43211 p. 614.297.2589 | f. 614.297.2546 | atruitt at ohiohistory.org The Ohio History Connection's mission is to spark discovery of Ohio's stories. Embrace the present, share the past and transform the future. Support the Ohio History Connection: www.ohiohistory.org/give. -------------- next part -------------- An HTML attachment was scrubbed... URL: From atruitt at ohiohistory.org Mon Apr 17 11:51:54 2023 From: atruitt at ohiohistory.org (Aimee Truitt) Date: Mon, 17 Apr 2023 15:51:54 +0000 Subject: [Archivesspace_Users_Group] Adding Resource ID to CSV Download of Search Results in ASpace Message-ID: Hello Everyone, I sent this question out last week, but am sharing again, with some examples, in case that helps my query. When I work in ASpace, I use the "Manage Top Containers" search frequently. Sometimes it's helpful to download the CSV of the search, but it doesn't include the Resource ID in the CSV, even though it does in the search results. Is there a setting somewhere in the backend that dictates which fields get printed for the CSV and has anyone successfully added Resource ID? Below is a visual of the problem: The fields that show on the screen are: [cid:image001.png at 01D97123.09AF2E90] And the ones I get when I "download CSV" are: collection_display_string_u_sstr series_title_u_sstr container_profile_display_string_u_sstr location_display_string_u_sstr type_enum_s indicator_u_icusort barcode_u_sstr Abstracts of Clothing and Equipment Vol. 1 Stacks\, 4\, Track 01\, Range 004 [F04 T01 R004 V01 H10] volume BV 02035 34072001270056.00 Having the SAS # (or whatever Resource ID) in the download, would be a big asset. Seems like a there should be a place to be able to specify which fields are showing and which fields download. I would appreciate any tips/tricks/suggestions! Thank you for your time and help. Best Wishes, Aimee Aimee Truitt (she/her) | Catalog and Metadata Coordinator Ohio History Connection | 800 E. 17th Ave., Columbus, OH 43211 p. 614.297.2589 | f. 614.297.2546 | atruitt at ohiohistory.org The Ohio History Connection's mission is to spark discovery of Ohio's stories. Embrace the present, share the past and transform the future. Support the Ohio History Connection: www.ohiohistory.org/give. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 13830 bytes Desc: image001.png URL: From ahaywood at cca.qc.ca Mon Apr 17 11:55:28 2023 From: ahaywood at cca.qc.ca (Anna Haywood) Date: Mon, 17 Apr 2023 15:55:28 +0000 Subject: [Archivesspace_Users_Group] Adding Resource ID to CSV Download of Search Results in ASpace In-Reply-To: References: Message-ID: Hello Aimee, Unfortunately I don't have an answer but I wanted to express the same frustration. I often download the CSV results in my work and it would be so nice to have the resource in the output. What I find strange is that it is in the results in ASpace, and there is a column made on the CSV for the info, but no data ever populates the cells. Thanks in advance to anyone who knows how to fix this issue. Anna --- Anna Haywood Archiviste Archivist Centre Canadien d'Architecture Canadian Centre for Architecture 1920, rue Baile, Montr?al, Qu?bec, Canada, H3H 2S6 +1 5149397001x1368 cca.qc.ca Twitter | Instagram | Facebook | YouTube Et maintenant, o? allons-nous? Where do we go from here? Inscrivez-vous pour recevoir de nos nouvelles. Sign up to get news from us. From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Aimee Truitt Sent: Monday, April 17, 2023 11:52 AM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Adding Resource ID to CSV Download of Search Results in ASpace Hello Everyone, I sent this question out last week, but am sharing again, with some examples, in case that helps my query. When I work in ASpace, I use the "Manage Top Containers" search frequently. Sometimes it's helpful to download the CSV of the search, but it doesn't include the Resource ID in the CSV, even though it does in the search results. Is there a setting somewhere in the backend that dictates which fields get printed for the CSV and has anyone successfully added Resource ID? Below is a visual of the problem: The fields that show on the screen are: [cid:image001.png at 01D97123.7A937B20] And the ones I get when I "download CSV" are: collection_display_string_u_sstr series_title_u_sstr container_profile_display_string_u_sstr location_display_string_u_sstr type_enum_s indicator_u_icusort barcode_u_sstr Abstracts of Clothing and Equipment Vol. 1 Stacks\, 4\, Track 01\, Range 004 [F04 T01 R004 V01 H10] volume BV 02035 34072001270056.00 Having the SAS # (or whatever Resource ID) in the download, would be a big asset. Seems like a there should be a place to be able to specify which fields are showing and which fields download. I would appreciate any tips/tricks/suggestions! Thank you for your time and help. Best Wishes, Aimee Aimee Truitt (she/her) | Catalog and Metadata Coordinator Ohio History Connection | 800 E. 17th Ave., Columbus, OH 43211 p. 614.297.2589 | f. 614.297.2546 | atruitt at ohiohistory.org The Ohio History Connection's mission is to spark discovery of Ohio's stories. Embrace the present, share the past and transform the future. Support the Ohio History Connection: www.ohiohistory.org/give. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 13830 bytes Desc: image001.png URL: From smquimby at upenn.edu Mon Apr 17 12:08:43 2023 From: smquimby at upenn.edu (Quimby, Sean) Date: Mon, 17 Apr 2023 16:08:43 +0000 Subject: [Archivesspace_Users_Group] Correction and Reminder: Nominations Requested for ArchivesSpace Governance Board Message-ID: Dear Members of the ArchivesSpace Community: This note follows up on my April 3 e-mail soliciting nominations for elections to the Governance Board. I mistakenly indicated that we need 1 candidate at the ?Medium? level when in fact we are seeking at least 2, just as we are at the ?Very Small? and ?Large? levels. We have begun to receive some nominations already and I would like to take this opportunity to encourage you nominate a colleague (or yourself!) for potential board membership. It really is an excellent way to learn first-hand how boards operate while also serving the ArchivesSpace community. The deadline for nominations is two weeks from today, April 28. Thank you for participating in this important process! Sean Quimby Associate University Librarian for Special Collections University of Pennsylvania Libraries 3420 Walnut Street Philadelphia, PA 19104-6206 e. smquimby at upenn.edu ? Dear Members of the ArchivesSpace Community: As chair of the 2023/24 ArchivesSpace Nominating Committee, I seek your nominations of candidates to stand for election for the ArchivesSpace Governance Board representing the Very Small, Medium, and Large membership levels. The Governance Board is charged with providing oversight for the ArchivesSpace application and community, including fiscal oversight, the approval of development priorities, and oversight of the Technical and User Advisory councils. Board service is an excellent way to serve the ArchivesSpace community while also gaining valuable experience with organizational governance. Please see the full descriptions of the responsibilities of Board members for more information on this key role in the ArchivesSpace community. This year we are seeking 2 candidates for the Very Small level and 2 candidates for the Large level. While the current incumbent at the Medium membership level is running for re-election, we are also seeking 1 additional candidate at that level. The terms for all successful candidates will be July 1, 2023-June 30, 2026. Each newly elected member representative will be eligible to run for a second term, July 1, 2026-June 30, 2029. Governance Board nominees must be currently employed by an ArchivesSpace member organization in either the Very Small, Medium, or Large member levels (see the member lists at: http://archivesspace.org/community/whos-using-archivesspace/). A variety of skills, interests, and experience can be useful in furthering the Board's mission. As the community for a software application used in many different settings, we seek diverse voices in working to improve ArchivesSpace and support those who use or may benefit from using it. We especially encourage Black, Indigenous, and People of Color, and others currently less represented in our governance groups to consider joining us in these important leadership roles. To submit nominations, including self-nominations, please submit this form athttps://forms.gle/XCW92iEPMmQVWhXN9. Nominees who confirm their interest will be requested to supply a candidate statement outlining their qualifications for serving on the ArchivesSpace Governance Board. The Nominating Committee will review all nominations and confirm a slate of nominees with the current Governance Board. An election ballot will be circulated to member institutions in mid-May. Nominations must be received by 9:00 p.m. EDT Friday April 28th. Please contact Christine Di Bella, ArchivesSpace Program Manager, at christine.dibella at lyrasis.org> or any member of the Nominating Committee with questions. Thank you for your participation in this important process, which is an essential part of our identity and operations as a community-based software organization. Respectfully, Sean Quimby On behalf of Nominating Committee members: Valerie Addonizio (Atlas Systems), Technical Advisory Council Chair Regina Carra (American Folk Art Museum), User Advisory Council Chair Courtney Dean (University of California Los Angeles), representing the Very Large membership level Suzanne Reller (University of Cincinnati) User Advisory Council Vice Chair Caitlin Rizzo (Institute for Advanced Study), representing the Very Small membership level Rachel Searcy (New York University), Technical Advisory Council Vice Chair Joshua Shaw (Dartmouth College), representing the Medium membership level Holly Smith (Spelman College), representing the Small membership level Michelle Sweetser (Bowling Green State University), representing the Large membership level Christine Di Bella, ArchivesSpace Program Manager, ex officio -------------- next part -------------- An HTML attachment was scrubbed... URL: From leah.tams at duke.edu Mon Apr 17 12:23:44 2023 From: leah.tams at duke.edu (Leah Tams) Date: Mon, 17 Apr 2023 16:23:44 +0000 Subject: [Archivesspace_Users_Group] Adding Resource ID to CSV Download of Search Results in ASpace In-Reply-To: References: Message-ID: I wonder if creating a custom report might get around this issue for you and others? (Disclaimer: I've never created a custom report before.) Leah From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Aimee Truitt Sent: Monday, April 17, 2023 11:52 AM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Adding Resource ID to CSV Download of Search Results in ASpace Hello Everyone, I sent this question out last week, but am sharing again, with some examples, in case that helps my query. When I work in ASpace, I use the "Manage Top Containers" search frequently. Sometimes it's helpful to download the CSV of the search, but it doesn't include the Resource ID in the CSV, even though it does in the search results. Is there a setting somewhere in the backend that dictates which fields get printed for the CSV and has anyone successfully added Resource ID? Below is a visual of the problem: The fields that show on the screen are: [cid:image001.png at 01D97127.734E8810] And the ones I get when I "download CSV" are: collection_display_string_u_sstr series_title_u_sstr container_profile_display_string_u_sstr location_display_string_u_sstr type_enum_s indicator_u_icusort barcode_u_sstr Abstracts of Clothing and Equipment Vol. 1 Stacks\, 4\, Track 01\, Range 004 [F04 T01 R004 V01 H10] volume BV 02035 34072001270056.00 Having the SAS # (or whatever Resource ID) in the download, would be a big asset. Seems like a there should be a place to be able to specify which fields are showing and which fields download. I would appreciate any tips/tricks/suggestions! Thank you for your time and help. Best Wishes, Aimee Aimee Truitt (she/her) | Catalog and Metadata Coordinator Ohio History Connection | 800 E. 17th Ave., Columbus, OH 43211 p. 614.297.2589 | f. 614.297.2546 | atruitt at ohiohistory.org The Ohio History Connection's mission is to spark discovery of Ohio's stories. Embrace the present, share the past and transform the future. Support the Ohio History Connection: www.ohiohistory.org/give. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 13830 bytes Desc: image001.png URL: From james at hudmol.com Mon Apr 17 19:42:14 2023 From: james at hudmol.com (James Bullen) Date: Tue, 18 Apr 2023 09:42:14 +1000 Subject: [Archivesspace_Users_Group] Adding Resource ID to CSV Download of Search Results in ASpace In-Reply-To: References: Message-ID: <202537E4-6047-439C-AD7B-845C5E7EC344@hudmol.com> Hi Aimee and all, It seems the fields are hardcoded. It is a trivial change to add the identifier, at this line: https://github.com/archivesspace/archivesspace/blob/master/frontend/app/controllers/top_containers_controller.rb#L47 Something like this: params[:fields].prepend('collection_identifier_stored_u_sstr', 'collection_display_string_u_sstr', 'series_title_u_sstr') Perhaps one of the AS developers can sneak this in ;) And while they?re at it, it would be nice if the column headers were human friendly, rather than those solr field names. Cheers, James > On Apr 18, 2023, at 2:23 AM, Leah Tams wrote: > > I wonder if creating a custom report might get around this issue for you and others? (Disclaimer: I?ve never created a custom report before.) > > Leah > > > From: archivesspace_users_group-bounces at lyralists.lyrasis.org > On Behalf Of Aimee Truitt > Sent: Monday, April 17, 2023 11:52 AM > To: Archivesspace Users Group > > Subject: [Archivesspace_Users_Group] Adding Resource ID to CSV Download of Search Results in ASpace > > Hello Everyone, > > I sent this question out last week, but am sharing again, with some examples, in case that helps my query. > > When I work in ASpace, I use the "Manage Top Containers" search frequently. Sometimes it's helpful to download the CSV of the search, but it doesn't include the Resource ID in the CSV, even though it does in the search results. Is there a setting somewhere in the backend that dictates which fields get printed for the CSV and has anyone successfully added Resource ID? > > Below is a visual of the problem: > > The fields that show on the screen are: > > > > And the ones I get when I "download CSV" are: > > collection_display_string_u_sstr > series_title_u_sstr > container_profile_display_string_u_sstr > location_display_string_u_sstr > type_enum_s > indicator_u_icusort > barcode_u_sstr > > Abstracts of Clothing and Equipment Vol. > 1 Stacks\, 4\, Track 01\, Range 004 [F04 T01 R004 V01 H10] > volume > BV 02035 > 34072001270056.00 > > Having the SAS # (or whatever Resource ID) in the download, would be a big asset. Seems like a there should be a place to be able to specify which fields are showing and which fields download. I would appreciate any tips/tricks/suggestions! Thank you for your time and help. > > Best Wishes, > > Aimee > > Aimee Truitt (she/her) | Catalog and Metadata Coordinator > Ohio History Connection | 800 E. 17th Ave., Columbus, OH 43211 > p. 614.297.2589 | f. 614.297.2546 | atruitt at ohiohistory.org > > The Ohio History Connection?s mission is to spark discovery of Ohio?s stories. Embrace the present, share the past and transform the future. Support the Ohio History Connection: www.ohiohistory.org/give . > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From atruitt at ohiohistory.org Tue Apr 18 08:29:57 2023 From: atruitt at ohiohistory.org (Aimee Truitt) Date: Tue, 18 Apr 2023 12:29:57 +0000 Subject: [Archivesspace_Users_Group] Adding Resource ID to CSV Download of Search Results in ASpace In-Reply-To: <202537E4-6047-439C-AD7B-845C5E7EC344@hudmol.com> References: <202537E4-6047-439C-AD7B-845C5E7EC344@hudmol.com> Message-ID: Hi James and everyone, Thank you for your help and suggestions. I would love if the AS developers could sneak this in ? Best Wishes, Aimee From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of James Bullen Sent: Monday, April 17, 2023 7:42 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Adding Resource ID to CSV Download of Search Results in ASpace Hi Aimee and all, It seems the fields are hardcoded. It is a trivial change to add the identifier, at this line: https://github.com/archivesspace/archivesspace/blob/master/frontend/app/controllers/top_containers_controller.rb#L47 Something like this: params[:fields].prepend('collection_identifier_stored_u_sstr', 'collection_display_string_u_sstr', 'series_title_u_sstr') Perhaps one of the AS developers can sneak this in ;) And while they?re at it, it would be nice if the column headers were human friendly, rather than those solr field names. Cheers, James On Apr 18, 2023, at 2:23 AM, Leah Tams > wrote: I wonder if creating a custom report might get around this issue for you and others? (Disclaimer: I?ve never created a custom report before.) Leah From: archivesspace_users_group-bounces at lyralists.lyrasis.org > On Behalf Of Aimee Truitt Sent: Monday, April 17, 2023 11:52 AM To: Archivesspace Users Group > Subject: [Archivesspace_Users_Group] Adding Resource ID to CSV Download of Search Results in ASpace Hello Everyone, I sent this question out last week, but am sharing again, with some examples, in case that helps my query. When I work in ASpace, I use the "Manage Top Containers" search frequently. Sometimes it's helpful to download the CSV of the search, but it doesn't include the Resource ID in the CSV, even though it does in the search results. Is there a setting somewhere in the backend that dictates which fields get printed for the CSV and has anyone successfully added Resource ID? Below is a visual of the problem: The fields that show on the screen are: And the ones I get when I "download CSV" are: collection_display_string_u_sstr series_title_u_sstr container_profile_display_string_u_sstr location_display_string_u_sstr type_enum_s indicator_u_icusort barcode_u_sstr Abstracts of Clothing and Equipment Vol. 1 Stacks\, 4\, Track 01\, Range 004 [F04 T01 R004 V01 H10] volume BV 02035 34072001270056.00 Having the SAS # (or whatever Resource ID) in the download, would be a big asset. Seems like a there should be a place to be able to specify which fields are showing and which fields download. I would appreciate any tips/tricks/suggestions! Thank you for your time and help. Best Wishes, Aimee Aimee Truitt (she/her) | Catalog and Metadata Coordinator Ohio History Connection | 800 E. 17th Ave., Columbus, OH 43211 p. 614.297.2589 | f. 614.297.2546 | atruitt at ohiohistory.org The Ohio History Connection?s mission is to spark discovery of Ohio?s stories. Embrace the present, share the past and transform the future. Support the Ohio History Connection: www.ohiohistory.org/give. _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From vaddonizio at atlas-sys.com Tue Apr 18 08:34:22 2023 From: vaddonizio at atlas-sys.com (Valerie Addonizio) Date: Tue, 18 Apr 2023 12:34:22 +0000 Subject: [Archivesspace_Users_Group] Adding Resource ID to CSV Download of Search Results in ASpace In-Reply-To: References: <202537E4-6047-439C-AD7B-845C5E7EC344@hudmol.com> Message-ID: Aimee, Here are steps on how to request a feature: https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/19202060/How+to+Request+a+New+Feature From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Aimee Truitt Sent: Tuesday, April 18, 2023 8:30 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Adding Resource ID to CSV Download of Search Results in ASpace Hi James and everyone, Thank you for your help and suggestions. I would love if the AS developers could sneak this in ? Best Wishes, Aimee From: archivesspace_users_group-bounces at lyralists.lyrasis.org > On Behalf Of James Bullen Sent: Monday, April 17, 2023 7:42 PM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Adding Resource ID to CSV Download of Search Results in ASpace Hi Aimee and all, It seems the fields are hardcoded. It is a trivial change to add the identifier, at this line: https://github.com/archivesspace/archivesspace/blob/master/frontend/app/controllers/top_containers_controller.rb#L47 Something like this: params[:fields].prepend('collection_identifier_stored_u_sstr', 'collection_display_string_u_sstr', 'series_title_u_sstr') Perhaps one of the AS developers can sneak this in ;) And while they?re at it, it would be nice if the column headers were human friendly, rather than those solr field names. Cheers, James On Apr 18, 2023, at 2:23 AM, Leah Tams > wrote: I wonder if creating a custom report might get around this issue for you and others? (Disclaimer: I?ve never created a custom report before.) Leah From: archivesspace_users_group-bounces at lyralists.lyrasis.org > On Behalf Of Aimee Truitt Sent: Monday, April 17, 2023 11:52 AM To: Archivesspace Users Group > Subject: [Archivesspace_Users_Group] Adding Resource ID to CSV Download of Search Results in ASpace Hello Everyone, I sent this question out last week, but am sharing again, with some examples, in case that helps my query. When I work in ASpace, I use the "Manage Top Containers" search frequently. Sometimes it's helpful to download the CSV of the search, but it doesn't include the Resource ID in the CSV, even though it does in the search results. Is there a setting somewhere in the backend that dictates which fields get printed for the CSV and has anyone successfully added Resource ID? Below is a visual of the problem: The fields that show on the screen are: And the ones I get when I "download CSV" are: collection_display_string_u_sstr series_title_u_sstr container_profile_display_string_u_sstr location_display_string_u_sstr type_enum_s indicator_u_icusort barcode_u_sstr Abstracts of Clothing and Equipment Vol. 1 Stacks\, 4\, Track 01\, Range 004 [F04 T01 R004 V01 H10] volume BV 02035 34072001270056.00 Having the SAS # (or whatever Resource ID) in the download, would be a big asset. Seems like a there should be a place to be able to specify which fields are showing and which fields download. I would appreciate any tips/tricks/suggestions! Thank you for your time and help. Best Wishes, Aimee Aimee Truitt (she/her) | Catalog and Metadata Coordinator Ohio History Connection | 800 E. 17th Ave., Columbus, OH 43211 p. 614.297.2589 | f. 614.297.2546 | atruitt at ohiohistory.org The Ohio History Connection?s mission is to spark discovery of Ohio?s stories. Embrace the present, share the past and transform the future. Support the Ohio History Connection: www.ohiohistory.org/give. _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From atruitt at ohiohistory.org Tue Apr 18 08:53:41 2023 From: atruitt at ohiohistory.org (Aimee Truitt) Date: Tue, 18 Apr 2023 12:53:41 +0000 Subject: [Archivesspace_Users_Group] Adding Resource ID to CSV Download of Search Results in ASpace In-Reply-To: References: <202537E4-6047-439C-AD7B-845C5E7EC344@hudmol.com> Message-ID: Hello Everyone, Thank you for the instructions, Valerie. I have created a JIRA ticket below, if anyone would like to add their comments/feedback on this issue (in regards to their own institutions). Thank you again for all of your help! https://archivesspace.atlassian.net/browse/ANW-1732 Best Wishes, Aimee From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Valerie Addonizio Sent: Tuesday, April 18, 2023 8:34 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Adding Resource ID to CSV Download of Search Results in ASpace Aimee, Here are steps on how to request a feature: https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/19202060/How+to+Request+a+New+Feature From: archivesspace_users_group-bounces at lyralists.lyrasis.org > On Behalf Of Aimee Truitt Sent: Tuesday, April 18, 2023 8:30 AM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Adding Resource ID to CSV Download of Search Results in ASpace Hi James and everyone, Thank you for your help and suggestions. I would love if the AS developers could sneak this in ? Best Wishes, Aimee From: archivesspace_users_group-bounces at lyralists.lyrasis.org > On Behalf Of James Bullen Sent: Monday, April 17, 2023 7:42 PM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Adding Resource ID to CSV Download of Search Results in ASpace Hi Aimee and all, It seems the fields are hardcoded. It is a trivial change to add the identifier, at this line: https://github.com/archivesspace/archivesspace/blob/master/frontend/app/controllers/top_containers_controller.rb#L47 Something like this: params[:fields].prepend('collection_identifier_stored_u_sstr', 'collection_display_string_u_sstr', 'series_title_u_sstr') Perhaps one of the AS developers can sneak this in ;) And while they?re at it, it would be nice if the column headers were human friendly, rather than those solr field names. Cheers, James On Apr 18, 2023, at 2:23 AM, Leah Tams > wrote: I wonder if creating a custom report might get around this issue for you and others? (Disclaimer: I?ve never created a custom report before.) Leah From: archivesspace_users_group-bounces at lyralists.lyrasis.org > On Behalf Of Aimee Truitt Sent: Monday, April 17, 2023 11:52 AM To: Archivesspace Users Group > Subject: [Archivesspace_Users_Group] Adding Resource ID to CSV Download of Search Results in ASpace Hello Everyone, I sent this question out last week, but am sharing again, with some examples, in case that helps my query. When I work in ASpace, I use the "Manage Top Containers" search frequently. Sometimes it's helpful to download the CSV of the search, but it doesn't include the Resource ID in the CSV, even though it does in the search results. Is there a setting somewhere in the backend that dictates which fields get printed for the CSV and has anyone successfully added Resource ID? Below is a visual of the problem: The fields that show on the screen are: And the ones I get when I "download CSV" are: collection_display_string_u_sstr series_title_u_sstr container_profile_display_string_u_sstr location_display_string_u_sstr type_enum_s indicator_u_icusort barcode_u_sstr Abstracts of Clothing and Equipment Vol. 1 Stacks\, 4\, Track 01\, Range 004 [F04 T01 R004 V01 H10] volume BV 02035 34072001270056.00 Having the SAS # (or whatever Resource ID) in the download, would be a big asset. Seems like a there should be a place to be able to specify which fields are showing and which fields download. I would appreciate any tips/tricks/suggestions! Thank you for your time and help. Best Wishes, Aimee Aimee Truitt (she/her) | Catalog and Metadata Coordinator Ohio History Connection | 800 E. 17th Ave., Columbus, OH 43211 p. 614.297.2589 | f. 614.297.2546 | atruitt at ohiohistory.org The Ohio History Connection?s mission is to spark discovery of Ohio?s stories. Embrace the present, share the past and transform the future. Support the Ohio History Connection: www.ohiohistory.org/give. _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From joanna.black at sierraclub.org Tue Apr 18 13:11:20 2023 From: joanna.black at sierraclub.org (Joanna Black) Date: Tue, 18 Apr 2023 10:11:20 -0700 Subject: [Archivesspace_Users_Group] "Server Error" when trying to edit Digital Objects with inclusive dates Message-ID: Hi all, I am experiencing an issue editing digital object records in ASpace that have inclusive dates. They import fine in a CSV file, but when I go in to edit them in ASpace, I get a "Server Error" message and am unable to edit metadata (although the digital objects can be deleted from ASpace). See reference image below for a visual example. I was able to determine that this problem only happens with digital objects that have inclusive dates, but I can't find any reference to this issue by any other users. I am not experiencing this problem with single date digital objects. Has anyone else encountered this? Any solution ideas? I am a lone arranger, so any input is welcome :) [image: Screenshot 2023-04-18 at 10.00.49 AM.png] -- [image: photo] Joanna Black Senior Archivist William E. Colby Memorial Library Sierra Club Pronouns: she/her or they/them (415) 977-5783 | Pacific Time Zone joanna.black at sierraclub.org *Represented by UAW Local 2103: * *Sierra Employee Alliance* -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Screenshot 2023-04-18 at 10.00.49 AM.png Type: image/png Size: 153647 bytes Desc: not available URL: From vaddonizio at atlas-sys.com Tue Apr 18 13:20:36 2023 From: vaddonizio at atlas-sys.com (Valerie Addonizio) Date: Tue, 18 Apr 2023 17:20:36 +0000 Subject: [Archivesspace_Users_Group] "Server Error" when trying to edit Digital Objects with inclusive dates In-Reply-To: References: Message-ID: Hi Joanna, I speculate you may have accidentally created an invalid date type for those DOs with inclusive dates when you created them via the importer. To test this theory, navigate to System > Manage Controlled Value Lists > Date Type (date_type) and see if you have an extra date type there. This is a common issue that I see when using the spreadsheet importers. Unfortunately, if you do have an invalid date type on those records, I do not believe there is any way to solve this from within the interface; I?ve found solutions through the API and the database directly. You do mention that you can delete the DOs; that?s another solution. From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Joanna Black Sent: Tuesday, April 18, 2023 1:11 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] "Server Error" when trying to edit Digital Objects with inclusive dates Hi all, I am experiencing an issue editing digital object records in ASpace that have inclusive dates. They import fine in a CSV file, but when I go in to edit them in ASpace, I get a "Server Error" message and am unable to edit metadata (although the digital objects can be deleted from ASpace). See reference image below for a visual example. I was able to determine that this problem only happens with digital objects that have inclusive dates, but I can't find any reference to this issue by any other users. I am not experiencing this problem with single date digital objects. Has anyone else encountered this? Any solution ideas? I am a lone arranger, so any input is welcome :) [cid:image001.png at 01D971F8.8E4820A0] -- [photo] Joanna Black Senior Archivist William E. Colby Memorial Library Sierra Club Pronouns: she/her or they/them (415) 977-5783 | Pacific Time Zone joanna.black at sierraclub.org Represented by UAW Local 2103: Sierra Employee Alliance -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 153647 bytes Desc: image001.png URL: From joanna.black at sierraclub.org Tue Apr 18 13:36:28 2023 From: joanna.black at sierraclub.org (Joanna Black) Date: Tue, 18 Apr 2023 10:36:28 -0700 Subject: [Archivesspace_Users_Group] "Server Error" when trying to edit Digital Objects with inclusive dates In-Reply-To: References: Message-ID: Thanks, Valerie! That seems to be the issue. Any idea how/why the importer would create this extra date type? Is this something to check for each time DOs with inclusive dates are imported via CSV files? On Tue, Apr 18, 2023 at 10:20?AM Valerie Addonizio wrote: > Hi Joanna, > > > > I speculate you may have accidentally created an invalid date type for > those DOs with inclusive dates when you created them via the importer. To > test this theory, navigate to System > Manage Controlled Value Lists > Date > Type (date_type) and see if you have an extra date type there. This is a > common issue that I see when using the spreadsheet importers. > > > > Unfortunately, if you do have an invalid date type on those records, I do > not believe there is any way to solve this from within the interface; I?ve > found solutions through the API and the database directly. You do mention > that you can delete the DOs; that?s another solution. > > > > *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org < > archivesspace_users_group-bounces at lyralists.lyrasis.org> *On Behalf Of *Joanna > Black > *Sent:* Tuesday, April 18, 2023 1:11 PM > *To:* archivesspace_users_group at lyralists.lyrasis.org > *Subject:* [Archivesspace_Users_Group] "Server Error" when trying to edit > Digital Objects with inclusive dates > > > > Hi all, > > > > I am experiencing an issue editing digital object records in ASpace that > have inclusive dates. They import fine in a CSV file, but when I go in to > edit them in ASpace, I get a "Server Error" message and am unable to edit > metadata (although the digital objects can be deleted from ASpace). See > reference image below for a visual example. I was able to determine that > this problem only happens with digital objects that have inclusive dates, > but I can't find any reference to this issue by any other users. I am not > experiencing this problem with single date digital objects. > > > > Has anyone else encountered this? Any solution ideas? I am a lone > arranger, so any input is welcome :) > > > > > > -- > > *[image: photo]* > > *Joanna Black* > > *Senior Archivist* > > *William E. Colby Memorial Library * > > *Sierra Club * > > *Pronouns: she/her or they/them* > > *(415) 977-5783 *| Pacific Time Zone > > joanna.black at sierraclub.org > > > > *Represented by UAW Local 2103: * > > *Sierra Employee Alliance* > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > -- [image: photo] Joanna Black Senior Archivist William E. Colby Memorial Library Sierra Club Pronouns: she/her or they/them (415) 977-5783 | Pacific Time Zone joanna.black at sierraclub.org *Represented by UAW Local 2103: * *Sierra Employee Alliance* -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 153647 bytes Desc: not available URL: From vaddonizio at atlas-sys.com Tue Apr 18 13:55:57 2023 From: vaddonizio at atlas-sys.com (Valerie Addonizio) Date: Tue, 18 Apr 2023 17:55:57 +0000 Subject: [Archivesspace_Users_Group] "Server Error" when trying to edit Digital Objects with inclusive dates In-Reply-To: References: Message-ID: Joanna, Generalized advice for preventing this error: The value you put in the dates column in any spreadsheet importer template should match exactly the value you see in the Value column when you navigate to System > Manage Controlled Value Lists > Date Type (date_type), and this is true for any type of date. The tiniest of differences can cause this error, like the difference between ?inclusive? and ?Inclusive.? If you zoom way out, a generalized best practice is to use the values you see in the Value columns whenever you are populating a controlled value list using the importer. That is why, for example, the level column is controlled when using the Excel version; you cannot put ?File,? you must use ?file.? I have been meaning to submit a bug report about the date fields in particular, I even have sample data to do so. I will post that ticket number here as soon as I swing back around to it. From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Joanna Black Sent: Tuesday, April 18, 2023 1:36 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] "Server Error" when trying to edit Digital Objects with inclusive dates Thanks, Valerie! That seems to be the issue. Any idea how/why the importer would create this extra date type? Is this something to check for each time DOs with inclusive dates are imported via CSV files? On Tue, Apr 18, 2023 at 10:20?AM Valerie Addonizio > wrote: Hi Joanna, I speculate you may have accidentally created an invalid date type for those DOs with inclusive dates when you created them via the importer. To test this theory, navigate to System > Manage Controlled Value Lists > Date Type (date_type) and see if you have an extra date type there. This is a common issue that I see when using the spreadsheet importers. Unfortunately, if you do have an invalid date type on those records, I do not believe there is any way to solve this from within the interface; I?ve found solutions through the API and the database directly. You do mention that you can delete the DOs; that?s another solution. From: archivesspace_users_group-bounces at lyralists.lyrasis.org > On Behalf Of Joanna Black Sent: Tuesday, April 18, 2023 1:11 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] "Server Error" when trying to edit Digital Objects with inclusive dates Hi all, I am experiencing an issue editing digital object records in ASpace that have inclusive dates. They import fine in a CSV file, but when I go in to edit them in ASpace, I get a "Server Error" message and am unable to edit metadata (although the digital objects can be deleted from ASpace). See reference image below for a visual example. I was able to determine that this problem only happens with digital objects that have inclusive dates, but I can't find any reference to this issue by any other users. I am not experiencing this problem with single date digital objects. Has anyone else encountered this? Any solution ideas? I am a lone arranger, so any input is welcome :) [cid:image001.png at 01D971FD.7E7917B0] -- [photo] Joanna Black Senior Archivist William E. Colby Memorial Library Sierra Club Pronouns: she/her or they/them (415) 977-5783 | Pacific Time Zone joanna.black at sierraclub.org Represented by UAW Local 2103: Sierra Employee Alliance _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- [photo] Joanna Black Senior Archivist William E. Colby Memorial Library Sierra Club Pronouns: she/her or they/them (415) 977-5783 | Pacific Time Zone joanna.black at sierraclub.org Represented by UAW Local 2103: Sierra Employee Alliance -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 153647 bytes Desc: image001.png URL: From vaddonizio at atlas-sys.com Tue Apr 18 14:47:09 2023 From: vaddonizio at atlas-sys.com (Valerie Addonizio) Date: Tue, 18 Apr 2023 18:47:09 +0000 Subject: [Archivesspace_Users_Group] "Server Error" when trying to edit Digital Objects with inclusive dates In-Reply-To: References: Message-ID: Joanna, What version of AS are you on and which exact template and job were you using when you created the DOs? I remembered that what I was chasing was actually a bug with the accession CSV importer. I have submitted a ticket here, but this isn?t your exact scenario: https://archivesspace.atlassian.net/browse/ANW-1733 There was an old ticket for this same behavior that was issued as a fix for AS 3.2.0 and after: https://archivesspace.atlassian.net/browse/ANW-1421 but if you?re in a version after 3.2.0 and still experiencing this, it?s worth it to confirm which exact importer you were using. From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Valerie Addonizio Sent: Tuesday, April 18, 2023 1:56 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] "Server Error" when trying to edit Digital Objects with inclusive dates Joanna, Generalized advice for preventing this error: The value you put in the dates column in any spreadsheet importer template should match exactly the value you see in the Value column when you navigate to System > Manage Controlled Value Lists > Date Type (date_type), and this is true for any type of date. The tiniest of differences can cause this error, like the difference between ?inclusive? and ?Inclusive.? If you zoom way out, a generalized best practice is to use the values you see in the Value columns whenever you are populating a controlled value list using the importer. That is why, for example, the level column is controlled when using the Excel version; you cannot put ?File,? you must use ?file.? I have been meaning to submit a bug report about the date fields in particular, I even have sample data to do so. I will post that ticket number here as soon as I swing back around to it. From: archivesspace_users_group-bounces at lyralists.lyrasis.org > On Behalf Of Joanna Black Sent: Tuesday, April 18, 2023 1:36 PM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] "Server Error" when trying to edit Digital Objects with inclusive dates Thanks, Valerie! That seems to be the issue. Any idea how/why the importer would create this extra date type? Is this something to check for each time DOs with inclusive dates are imported via CSV files? On Tue, Apr 18, 2023 at 10:20?AM Valerie Addonizio > wrote: Hi Joanna, I speculate you may have accidentally created an invalid date type for those DOs with inclusive dates when you created them via the importer. To test this theory, navigate to System > Manage Controlled Value Lists > Date Type (date_type) and see if you have an extra date type there. This is a common issue that I see when using the spreadsheet importers. Unfortunately, if you do have an invalid date type on those records, I do not believe there is any way to solve this from within the interface; I?ve found solutions through the API and the database directly. You do mention that you can delete the DOs; that?s another solution. From: archivesspace_users_group-bounces at lyralists.lyrasis.org > On Behalf Of Joanna Black Sent: Tuesday, April 18, 2023 1:11 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] "Server Error" when trying to edit Digital Objects with inclusive dates Hi all, I am experiencing an issue editing digital object records in ASpace that have inclusive dates. They import fine in a CSV file, but when I go in to edit them in ASpace, I get a "Server Error" message and am unable to edit metadata (although the digital objects can be deleted from ASpace). See reference image below for a visual example. I was able to determine that this problem only happens with digital objects that have inclusive dates, but I can't find any reference to this issue by any other users. I am not experiencing this problem with single date digital objects. Has anyone else encountered this? Any solution ideas? I am a lone arranger, so any input is welcome :) [cid:image001.png at 01D97202.84A6B840] -- [photo] Joanna Black Senior Archivist William E. Colby Memorial Library Sierra Club Pronouns: she/her or they/them (415) 977-5783 | Pacific Time Zone joanna.black at sierraclub.org Represented by UAW Local 2103: Sierra Employee Alliance _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- [photo] Joanna Black Senior Archivist William E. Colby Memorial Library Sierra Club Pronouns: she/her or they/them (415) 977-5783 | Pacific Time Zone joanna.black at sierraclub.org Represented by UAW Local 2103: Sierra Employee Alliance -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 153647 bytes Desc: image001.png URL: From Molly.Hults at austintexas.gov Thu Apr 20 14:59:31 2023 From: Molly.Hults at austintexas.gov (Hults, Molly) Date: Thu, 20 Apr 2023 18:59:31 +0000 Subject: [Archivesspace_Users_Group] using barcodes to track usage Message-ID: Hi all, I work for a small archives that is part of a public library system. We want to create a simple way to track what boxes are pulled for the Reading Room using the barcodes that are part of the top container subrecord . We don't require people to register to use our archives so a product like Aeon is way too sophisticated for our needs. Additionally, for privacy reason we don't want to track specific user information. We just want to be able to pull basic information such as accession number, collection title and top container information into a database when the barcode is scanned. Before I talk to our IT department I wanted to check to see if anyone has already built at tool like this for their repository? Thank you, Molly Hults | Collections Manager Austin History Center | Austin Public Library molly.hults at austintexas.gov | 512 974 7382 she/her/hers [A picture containing text Description automatically generated][signature_1022817601]LIBRARY FOR ALL! [aplaopp:APL_Graphic_Design:APL:Social Media:social media icons:plus_social_media-05.png] [aplaopp:APL_Graphic_Design:APL:Social Media:icons:social media icons:plus_social_media-10.png] [social_media_square2-01.jpg] [aplaopp:APL_Graphic_Design:APL:Social Media:social media icons:plus_social_media-06.png] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 32105 bytes Desc: image001.png URL: -------------- next part -------------- A non-text attachment was scrubbed... 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Name: image006.png Type: image/png Size: 557 bytes Desc: image006.png URL: From leah.tams at duke.edu Thu Apr 20 15:02:56 2023 From: leah.tams at duke.edu (Leah Tams) Date: Thu, 20 Apr 2023 19:02:56 +0000 Subject: [Archivesspace_Users_Group] using barcodes to track usage In-Reply-To: References: Message-ID: Hi Molly, You might consider reaching out to the Durham County Library's North Carolina Collection (ncc at dconc.gov). While I was working there we developed an in-house Access database to track circulation stats for our materials for the same reasons you've listed. Leah she/her/hers MSLS in Archives & Records Management Accessions Coordinator Rubenstein Rare Book & Manuscript Library Duke University leah.tams at duke.edu | leahtams.org From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Hults, Molly Sent: Thursday, April 20, 2023 3:00 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] using barcodes to track usage Hi all, I work for a small archives that is part of a public library system. We want to create a simple way to track what boxes are pulled for the Reading Room using the barcodes that are part of the top container subrecord . We don't require people to register to use our archives so a product like Aeon is way too sophisticated for our needs. Additionally, for privacy reason we don't want to track specific user information. We just want to be able to pull basic information such as accession number, collection title and top container information into a database when the barcode is scanned. Before I talk to our IT department I wanted to check to see if anyone has already built at tool like this for their repository? Thank you, Molly Hults | Collections Manager Austin History Center | Austin Public Library molly.hults at austintexas.gov | 512 974 7382 she/her/hers [A picture containing text Description automatically generated][signature_1022817601]LIBRARY FOR ALL! [aplaopp:APL_Graphic_Design:APL:Social Media:social media icons:plus_social_media-05.png] [aplaopp:APL_Graphic_Design:APL:Social Media:icons:social media icons:plus_social_media-10.png] [social_media_square2-01.jpg] [aplaopp:APL_Graphic_Design:APL:Social Media:social media icons:plus_social_media-06.png] -------------- next part -------------- An HTML attachment was scrubbed... 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Name: image006.png Type: image/png Size: 557 bytes Desc: image006.png URL: From Joshua.D.Shaw at dartmouth.edu Thu Apr 20 16:50:46 2023 From: Joshua.D.Shaw at dartmouth.edu (Joshua D. Shaw) Date: Thu, 20 Apr 2023 20:50:46 +0000 Subject: [Archivesspace_Users_Group] using barcodes to track usage In-Reply-To: References: Message-ID: Hi Molly I'd recommend something simple-ish like the following - in a very handwavy overview..... When scanning the barcodes, collect them in some form that a custom script can read from - even a plain text file would work if your circulation stats are low enough. I think two pieces of data would do it - barcode and timestamp. Then create a script that uses the ASpace API to harvest the data you need for your reports. The data you need is spread across multiple tables, so crafting the script will be a bit complex and may involve multiple calls to the API for each container (though you may be able to resolve everything for a specific barcode in one call - not sure about that). The script could then write the resolved data to a circulation stats file. Run that script periodically and use the timestamp of the circ stats file to filter the barcode data file to just the new entries in the barcode file. A database would be a much better fit for gathering the data, but it could be done with plain files. We have something sort of similar via a plugin (that also does a lot of other things). I'm happy to share the plugin to spark ideas, but it won't? work in a vanilla ASpace instance since its so heavily customized to our specific use case and has dependencies on a bunch of other very customized plugins that we use. Best, Joshua ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Hults, Molly Sent: Thursday, April 20, 2023 2:59 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] using barcodes to track usage Hi all, I work for a small archives that is part of a public library system. We want to create a simple way to track what boxes are pulled for the Reading Room using the barcodes that are part of the top container subrecord . We don?t require people to register to use our archives so a product like Aeon is way too sophisticated for our needs. Additionally, for privacy reason we don?t want to track specific user information. We just want to be able to pull basic information such as accession number, collection title and top container information into a database when the barcode is scanned. Before I talk to our IT department I wanted to check to see if anyone has already built at tool like this for their repository? Thank you, Molly Hults | Collections Manager Austin History Center | Austin Public Library molly.hults at austintexas.gov | 512 974 7382 she/her/hers [A picture containing text Description automatically generated][signature_1022817601]LIBRARY FOR ALL! [aplaopp:APL_Graphic_Design:APL:Social Media:social media icons:plus_social_media-05.png] [aplaopp:APL_Graphic_Design:APL:Social Media:icons:social media icons:plus_social_media-10.png] [social_media_square2-01.jpg] [aplaopp:APL_Graphic_Design:APL:Social Media:social media icons:plus_social_media-06.png] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 32105 bytes Desc: image001.png URL: -------------- next part -------------- A non-text attachment was scrubbed... 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Name: image006.png Type: image/png Size: 557 bytes Desc: image006.png URL: From mehughes at ius.edu Thu Apr 20 17:53:32 2023 From: mehughes at ius.edu (Hughes, Melanie Elizabeth) Date: Thu, 20 Apr 2023 21:53:32 +0000 Subject: [Archivesspace_Users_Group] using barcodes to track usage In-Reply-To: References: Message-ID: Hi Molly, I?m not sure what your ILS is under BiblioCommons, but at IU we have SIRSI and we can scan the barcode of an item and mark items used, like books someone pulled off a shelf and put on a cart, but didn?t check out. It?s anonymous but gives us a count of how many times an item has been used or browsed. Hope that helps, but a great idea on barcoding the archival boxes to keep track of use?stealing it! ? A senior librarian and novice archivist, Melanie MELANIE E. HUGHES, MLS, MBA Librarian, Coordinator of Technical Services & Coordinator of Archives and Special Collections Liaison to Education, Campus Archivist Faculty co-sponsor GREENadiers, Sustainability Club Faculty co-sponsor Jewish Student Union Indiana University Southeast Library 4201 Grant Line Road, LB 214 New Albany, IN 47150 Office: (812) 941-2145 www.ius.edu/library/ mehughes at ius.edu From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Hults, Molly Sent: Thursday, April 20, 2023 3:00 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [External] [Archivesspace_Users_Group] using barcodes to track usage This message was sent from a non-IU address. Please exercise caution when clicking links or opening attachments from external sources. Hi all, I work for a small archives that is part of a public library system. We want to create a simple way to track what boxes are pulled for the Reading Room using the barcodes that are part of the top container subrecord . We don?t require people to register to use our archives so a product like Aeon is way too sophisticated for our needs. Additionally, for privacy reason we don?t want to track specific user information. We just want to be able to pull basic information such as accession number, collection title and top container information into a database when the barcode is scanned. Before I talk to our IT department I wanted to check to see if anyone has already built at tool like this for their repository? Thank you, Molly Hults | Collections Manager Austin History Center | Austin Public Library molly.hults at austintexas.gov | 512 974 7382 she/her/hers LIBRARY FOR ALL! -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... 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Name: smime.p7s Type: application/pkcs7-signature Size: 6692 bytes Desc: not available URL: From egadsby at towson.edu Fri Apr 21 13:02:31 2023 From: egadsby at towson.edu (Gadsby, Eric T.) Date: Fri, 21 Apr 2023 17:02:31 +0000 Subject: [Archivesspace_Users_Group] Looking for advice: moving from 2.7.1 to 3.3.1 on a new server Message-ID: Dear Friends, Our install is at 2.7.1 on RHEL 7. The pandemic contributed to a pause in updates. Now that we are back to ?normal? we need to move to the latest version on a REHL 8.6 server. I am trying to work out the order in which do things to get the new server up and the data moved. I know we?ll need to set up the application and Solr on the new server. What I am trying to puzzle out is the best way to move the data. We can do a database export from the old server and then import it into the new server. The question I have is this, how do we go about the database updates. Do we need to update the old server and run the script and then export the data or can we move the data as is and then run the updater script in the new environment? Any insight would be invaluable. I know we will also need to reestablish our SSO, reimplement plug-ins, and then eventually cut over our DNS. Is there something I?m not thinking about? Thank you in advance for any help the community can offer. Thanks! [Towson University logo] Eric T. Gadsby Pronouns: he/him/his IT Operations Specialist | Albert S. Cook Library ? P: 410-704-3340 egadsby at towson.edu | libraries.towson.edu ? Confidentiality Notice: This message may contain information that is confidential, privileged, proprietary, or otherwise legally exempt from disclosure. If you are not the intended recipient, you are notified that you are not authorized to read, print, copy or disseminate this message, any part of it, or any attachments. If this message has been sent to you in error, please notify the sender by replying to this transmission, or by calling Albert S. Cook Library at 410-704-3340 . -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 1826 bytes Desc: image001.jpg URL: From hanstra at nd.edu Fri Apr 21 13:58:00 2023 From: hanstra at nd.edu (Tom Hanstra) Date: Fri, 21 Apr 2023 13:58:00 -0400 Subject: [Archivesspace_Users_Group] Looking for advice: moving from 2.7.1 to 3.3.1 on a new server In-Reply-To: References: Message-ID: Eric, I've done this a couple of times now and here is my process: - Create the server with RHEL8 and get it working as you want (any internal updates) - Add in the ArchivesSpace software and Solr - Get Solr running with your local configuration changes (if any) - Get ArchivesSpace running with your local changes and configuration - Add in any plugins at the same time (including SSO) At that point, I would suggest that you *test* moving over the database. Copy the database over to your new server, run it through the upgrade process, and then make sure indexing works. Test that everything is working as you want it. As long as the names are different between the new and old, you can test as much as you want. Once you know everything is working as desired/expected, *then* do the production copy/index processing and cut over DNS. The testing could take a while. There are quite a few changes between 2.7.1 and 3.3.1, not the least of which is getting Solr running separately. Hope that helps, Tom On Fri, Apr 21, 2023 at 1:02?PM Gadsby, Eric T. wrote: > Dear Friends, > > > > Our install is at 2.7.1 on RHEL 7. The pandemic contributed to a pause in > updates. Now that we are back to ?normal? we need to move to the latest > version on a REHL 8.6 server. I am trying to work out the order in which > do things to get the new server up and the data moved. I know we?ll need > to set up the application and Solr on the new server. What I am trying to > puzzle out is the best way to move the data. We can do a database export > from the old server and then import it into the new server. The question I > have is this, how do we go about the database updates. Do we need to update > the old server and run the script and then export the data or can we move > the data as is and then run the updater script in the new environment? Any > insight would be invaluable. > > > > I know we will also need to reestablish our SSO, reimplement plug-ins, > and then eventually cut over our DNS. Is there something I?m not thinking > about? Thank you in advance for any help the community can offer. Thanks! > > > > > > > > [image: Towson University logo] > > *Eric T. Gadsby* > > *Pronouns: he/him/his* > > IT Operations Specialist | Albert S. Cook Library > > *?* > > P: 410-704-3340 > egadsby at towson.edu | libraries.towson.edu > > *?* > > > > Confidentiality Notice: This message may contain information that is > confidential, privileged, proprietary, or otherwise legally exempt from > disclosure. If you are not the intended recipient, you are notified that > you are not authorized to read, print, copy or disseminate this message, > any part of it, or any attachments. If this message has been sent to you in > error, please notify the sender by replying to this transmission, or by > calling Albert S. Cook Library at 410-704-3340 . > > > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > -- *Tom Hanstra* *Sr. Systems Administrator* hanstra at nd.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 1826 bytes Desc: not available URL: From benn.joseph at northwestern.edu Fri Apr 21 14:34:12 2023 From: benn.joseph at northwestern.edu (Benn Joseph) Date: Fri, 21 Apr 2023 18:34:12 +0000 Subject: [Archivesspace_Users_Group] Rights Statement notes indexed in PUI even if unpublished Message-ID: Happy Friday all, I've just noticed that when I add text to a Rights Statement in the 'Additional Information' sub-note, that text is indexed in the PUI even if the Rights Statement is unpublished (although the Rights Statement text doesn't display in the PUI even if it is published). Is this normal? If not, I can create a ticket. Thanks, --Benn Benn Joseph (he/him/his) Head, Collections Services McCormick Library of Special Collections & University Archives Northwestern University Libraries Northwestern University www.library.northwestern.edu benn.joseph at northwestern.edu 847.467.6581 -------------- next part -------------- An HTML attachment was scrubbed... URL: From dmichelson at smith.edu Fri Apr 21 16:14:32 2023 From: dmichelson at smith.edu (Dan Michelson) Date: Fri, 21 Apr 2023 16:14:32 -0400 Subject: [Archivesspace_Users_Group] Rights Statement notes indexed in PUI even if unpublished In-Reply-To: References: Message-ID: Hi Benn, We actually just noticed the same issue today, except with unpublished accession records being indexed, which results in hits on any linked published records (credit to my colleague Michelle Paquette for working out where the indexer was pulling from). I suspect this issue may be systemic, but haven't had the opportunity to test it out. Dan On Fri, Apr 21, 2023 at 2:34?PM Benn Joseph wrote: > Happy Friday all, > > I?ve just noticed that when I add text to a Rights Statement in the > ?Additional Information? sub-note, that text is indexed in the PUI even if > the Rights Statement is unpublished (although the Rights Statement text > doesn?t display in the PUI even if it is published). Is this normal? If > not, I can create a ticket. > > > > Thanks, > > --Benn > > > > *Benn Joseph *(he/him/his) > > Head, Collections Services > > McCormick Library of Special Collections & University Archives > > Northwestern University Libraries > > Northwestern University > > www.library.northwestern.edu > > benn.joseph at northwestern.edu > > 847.467.6581 > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > -- Dan Michelson Collections Archivist Smith College Special Collections For current library access and services details, see Library Services During COVID-19 . -------------- next part -------------- An HTML attachment was scrubbed... URL: From benn.joseph at northwestern.edu Fri Apr 21 16:22:08 2023 From: benn.joseph at northwestern.edu (Benn Joseph) Date: Fri, 21 Apr 2023 20:22:08 +0000 Subject: [Archivesspace_Users_Group] Rights Statement notes indexed in PUI even if unpublished In-Reply-To: References: Message-ID: Hi Dan, Confirming that we are also seeing unpublished accession records being indexed, resulting in hits on any linked published records (we?re on 3.3.1). --Benn From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Dan Michelson Sent: Friday, April 21, 2023 3:15 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Rights Statement notes indexed in PUI even if unpublished Hi Benn, We actually just noticed the same issue today, except with unpublished accession records being indexed, which results in hits on any linked published records (credit to my colleague Michelle Paquette for working out where the indexer was pulling from). I suspect this issue may be systemic, but haven't had the opportunity to test it out. Dan On Fri, Apr 21, 2023 at 2:34?PM Benn Joseph > wrote: Happy Friday all, I?ve just noticed that when I add text to a Rights Statement in the ?Additional Information? sub-note, that text is indexed in the PUI even if the Rights Statement is unpublished (although the Rights Statement text doesn?t display in the PUI even if it is published). Is this normal? If not, I can create a ticket. Thanks, --Benn Benn Joseph (he/him/his) Head, Collections Services McCormick Library of Special Collections & University Archives Northwestern University Libraries Northwestern University www.library.northwestern.edu benn.joseph at northwestern.edu 847.467.6581 _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Dan Michelson Collections Archivist Smith College Special Collections For current library access and services details, see Library Services During COVID-19. -------------- next part -------------- An HTML attachment was scrubbed... URL: From Joshua.D.Shaw at dartmouth.edu Tue Apr 25 08:36:14 2023 From: Joshua.D.Shaw at dartmouth.edu (Joshua D. Shaw) Date: Tue, 25 Apr 2023 12:36:14 +0000 Subject: [Archivesspace_Users_Group] Rights Statement notes indexed in PUI even if unpublished In-Reply-To: References: Message-ID: Hey all I think? that this is systemic and has probably been an issue forever. The way that the fullrecord is built by the indexer basically accumulates the data from every field (save some explicitly excluded) regardless of publish state. See https://github.com/archivesspace/archivesspace/blob/v3.3.1/indexer/app/lib/indexer_common.rb#L126 Because the PUI inherits from indexer_common, there are also places where related objects and the json for the record are not checked to ensure that subrecords with the publish flag set to false are excluded from PUI index fields. For example https://github.com/archivesspace/archivesspace/blob/v3.3.1/indexer/app/lib/indexer_common.rb#L1156 Looks like there is at least one very old outstanding ticket that addresses this: https://archivesspace.atlassian.net/browse/ANW-261 jds ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Benn Joseph Sent: Friday, April 21, 2023 4:22 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Rights Statement notes indexed in PUI even if unpublished Hi Dan, Confirming that we are also seeing unpublished accession records being indexed, resulting in hits on any linked published records (we?re on 3.3.1). --Benn From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Dan Michelson Sent: Friday, April 21, 2023 3:15 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Rights Statement notes indexed in PUI even if unpublished Hi Benn, We actually just noticed the same issue today, except with unpublished accession records being indexed, which results in hits on any linked published records (credit to my colleague Michelle Paquette for working out where the indexer was pulling from). I suspect this issue may be systemic, but haven't had the opportunity to test it out. Dan On Fri, Apr 21, 2023 at 2:34?PM Benn Joseph > wrote: Happy Friday all, I?ve just noticed that when I add text to a Rights Statement in the ?Additional Information? sub-note, that text is indexed in the PUI even if the Rights Statement is unpublished (although the Rights Statement text doesn?t display in the PUI even if it is published). Is this normal? If not, I can create a ticket. Thanks, --Benn Benn Joseph (he/him/his) Head, Collections Services McCormick Library of Special Collections & University Archives Northwestern University Libraries Northwestern University www.library.northwestern.edu benn.joseph at northwestern.edu 847.467.6581 _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Dan Michelson Collections Archivist Smith College Special Collections For current library access and services details, see Library Services During COVID-19. -------------- next part -------------- An HTML attachment was scrubbed... URL: From dmichelson at smith.edu Wed Apr 26 09:32:48 2023 From: dmichelson at smith.edu (Dan Michelson) Date: Wed, 26 Apr 2023 09:32:48 -0400 Subject: [Archivesspace_Users_Group] Rights Statement notes indexed in PUI even if unpublished In-Reply-To: References: Message-ID: Hi Joshua, Thanks for following up on this and locating that ticket, I'll add my comments there. This also fits with my vague understanding that it used to be impossible to have fields indexed in only the staff side (it was both or neither), but that this was something that could be done now (or will be possible in the near future). All the best, Dan On Tue, Apr 25, 2023 at 8:36?AM Joshua D. Shaw wrote: > Hey all > > I *think*? that this is systemic and has probably been an issue forever. > The way that the fullrecord is built by the indexer basically accumulates > the data from every field (save some explicitly excluded) regardless of > publish state. See > https://github.com/archivesspace/archivesspace/blob/v3.3.1/indexer/app/lib/indexer_common.rb#L126 > > Because the PUI inherits from indexer_common, there are also places where > related objects and the json for the record are not checked to ensure that > subrecords with the publish flag set to false are excluded from PUI index > fields. For example > https://github.com/archivesspace/archivesspace/blob/v3.3.1/indexer/app/lib/indexer_common.rb#L1156 > > Looks like there is at least one very old outstanding ticket that > addresses this: https://archivesspace.atlassian.net/browse/ANW-261 > > jds > ------------------------------ > *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org < > archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of > Benn Joseph > *Sent:* Friday, April 21, 2023 4:22 PM > *To:* Archivesspace Users Group < > archivesspace_users_group at lyralists.lyrasis.org> > *Subject:* Re: [Archivesspace_Users_Group] Rights Statement notes indexed > in PUI even if unpublished > > > Hi Dan, > > Confirming that we are also seeing unpublished accession records being > indexed, resulting in hits on any linked published records (we?re on 3.3.1). > > --Benn > > > > *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org < > archivesspace_users_group-bounces at lyralists.lyrasis.org> *On Behalf Of *Dan > Michelson > *Sent:* Friday, April 21, 2023 3:15 PM > *To:* Archivesspace Users Group < > archivesspace_users_group at lyralists.lyrasis.org> > *Subject:* Re: [Archivesspace_Users_Group] Rights Statement notes indexed > in PUI even if unpublished > > > > Hi Benn, > > > > We actually just noticed the same issue today, except with unpublished > accession records being indexed, which results in hits on any linked > published records (credit to my colleague Michelle Paquette for working out > where the indexer was pulling from). > > > > I suspect this issue may be systemic, but haven't had the opportunity to > test it out. > > > > Dan > > > > On Fri, Apr 21, 2023 at 2:34?PM Benn Joseph > wrote: > > Happy Friday all, > > I?ve just noticed that when I add text to a Rights Statement in the > ?Additional Information? sub-note, that text is indexed in the PUI even if > the Rights Statement is unpublished (although the Rights Statement text > doesn?t display in the PUI even if it is published). Is this normal? If > not, I can create a ticket. > > > > Thanks, > > --Benn > > > > *Benn Joseph *(he/him/his) > > Head, Collections Services > > McCormick Library of Special Collections & University Archives > > Northwestern University Libraries > > Northwestern University > > www.library.northwestern.edu > > benn.joseph at northwestern.edu > > 847.467.6581 > > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > > > > -- > > Dan Michelson > > Collections Archivist > > Smith College Special Collections > > > > For current library access and services details, see Library Services > During COVID-19 > > . > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > -- Dan Michelson Collections Archivist Smith College Special Collections For current library access and services details, see Library Services During COVID-19 . -------------- next part -------------- An HTML attachment was scrubbed... URL: From matthew.neely at bodleian.ox.ac.uk Wed Apr 26 09:47:35 2023 From: matthew.neely at bodleian.ox.ac.uk (Matthew Neely) Date: Wed, 26 Apr 2023 13:47:35 +0000 Subject: [Archivesspace_Users_Group] Rights Statement notes indexed in PUI even if unpublished In-Reply-To: References: Message-ID: Hi all, I?ve also tested this and we are experiencing the same issue. I?ve test this on 2.8.1 and also the latest version of ASpace. Best wishes, Matthew ---------------------------------- Matthew Neely Senior Archivist Special Collections Bodleian Libraries Tel: 01865 287158 Post: The Weston Library, Broad Street, Oxford, OX1 3BG Email: matthew.neely at bodleian.ox.ac.uk Web: http://www.bodleian.ox.ac.uk/weston From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Dan Michelson Sent: 26 April 2023 14:33 To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Rights Statement notes indexed in PUI even if unpublished Hi Joshua, Thanks for following up on this and locating that ticket, I'll add my comments there. This also fits with my vague understanding that it used to be impossible to have fields indexed in only the staff side (it was both or neither), but that this was something that could be done now (or will be possible in the near future). All the best, Dan On Tue, Apr 25, 2023 at 8:36?AM Joshua D. Shaw > wrote: Hey all I think? that this is systemic and has probably been an issue forever. The way that the fullrecord is built by the indexer basically accumulates the data from every field (save some explicitly excluded) regardless of publish state. See https://github.com/archivesspace/archivesspace/blob/v3.3.1/indexer/app/lib/indexer_common.rb#L126 Because the PUI inherits from indexer_common, there are also places where related objects and the json for the record are not checked to ensure that subrecords with the publish flag set to false are excluded from PUI index fields. For example https://github.com/archivesspace/archivesspace/blob/v3.3.1/indexer/app/lib/indexer_common.rb#L1156 Looks like there is at least one very old outstanding ticket that addresses this: https://archivesspace.atlassian.net/browse/ANW-261 jds ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Benn Joseph > Sent: Friday, April 21, 2023 4:22 PM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Rights Statement notes indexed in PUI even if unpublished Hi Dan, Confirming that we are also seeing unpublished accession records being indexed, resulting in hits on any linked published records (we?re on 3.3.1). --Benn From: archivesspace_users_group-bounces at lyralists.lyrasis.org > On Behalf Of Dan Michelson Sent: Friday, April 21, 2023 3:15 PM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Rights Statement notes indexed in PUI even if unpublished Hi Benn, We actually just noticed the same issue today, except with unpublished accession records being indexed, which results in hits on any linked published records (credit to my colleague Michelle Paquette for working out where the indexer was pulling from). I suspect this issue may be systemic, but haven't had the opportunity to test it out. Dan On Fri, Apr 21, 2023 at 2:34?PM Benn Joseph > wrote: Happy Friday all, I?ve just noticed that when I add text to a Rights Statement in the ?Additional Information? sub-note, that text is indexed in the PUI even if the Rights Statement is unpublished (although the Rights Statement text doesn?t display in the PUI even if it is published). Is this normal? If not, I can create a ticket. Thanks, --Benn Benn Joseph (he/him/his) Head, Collections Services McCormick Library of Special Collections & University Archives Northwestern University Libraries Northwestern University www.library.northwestern.edu benn.joseph at northwestern.edu 847.467.6581 _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Dan Michelson Collections Archivist Smith College Special Collections For current library access and services details, see Library Services During COVID-19. _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Dan Michelson Collections Archivist Smith College Special Collections For current library access and services details, see Library Services During COVID-19. -------------- next part -------------- An HTML attachment was scrubbed... URL: From egadsby at towson.edu Wed Apr 26 15:09:31 2023 From: egadsby at towson.edu (Gadsby, Eric T.) Date: Wed, 26 Apr 2023 19:09:31 +0000 Subject: [Archivesspace_Users_Group] Looking for advice: moving from 2.7.1 to 3.3.1 on a new server In-Reply-To: References: Message-ID: Tom, Hi. Thanks! In your process have you gotten the new Aspace running against Mysql/Maria on an fresh DB before importing the DB or do you just run it off the provided db server until then? Thanks! [Towson University logo] Eric T. Gadsby Pronouns: he/him/his IT Operations Specialist | Albert S. Cook Library ? P: 410-704-3340 egadsby at towson.edu | libraries.towson.edu ? Confidentiality Notice: This message may contain information that is confidential, privileged, proprietary, or otherwise legally exempt from disclosure. If you are not the intended recipient, you are notified that you are not authorized to read, print, copy or disseminate this message, any part of it, or any attachments. If this message has been sent to you in error, please notify the sender by replying to this transmission, or by calling Albert S. Cook Library at 410-704-3340 . From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Tom Hanstra Date: Friday, April 21, 2023 at 1:58 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Looking for advice: moving from 2.7.1 to 3.3.1 on a new server [ CAUTION: This email is from outside of TU. Use caution before clicking links or opening attachments. If suspicious, report to phishing at towson.edu. ] Eric, I've done this a couple of times now and here is my process: - Create the server with RHEL8 and get it working as you want (any internal updates) - Add in the ArchivesSpace software and Solr - Get Solr running with your local configuration changes (if any) - Get ArchivesSpace running with your local changes and configuration - Add in any plugins at the same time (including SSO) At that point, I would suggest that you *test* moving over the database. Copy the database over to your new server, run it through the upgrade process, and then make sure indexing works. Test that everything is working as you want it. As long as the names are different between the new and old, you can test as much as you want. Once you know everything is working as desired/expected, *then* do the production copy/index processing and cut over DNS. The testing could take a while. There are quite a few changes between 2.7.1 and 3.3.1, not the least of which is getting Solr running separately. Hope that helps, Tom On Fri, Apr 21, 2023 at 1:02?PM Gadsby, Eric T. > wrote: Dear Friends, Our install is at 2.7.1 on RHEL 7. The pandemic contributed to a pause in updates. Now that we are back to ?normal? we need to move to the latest version on a REHL 8.6 server. I am trying to work out the order in which do things to get the new server up and the data moved. I know we?ll need to set up the application and Solr on the new server. What I am trying to puzzle out is the best way to move the data. We can do a database export from the old server and then import it into the new server. The question I have is this, how do we go about the database updates. Do we need to update the old server and run the script and then export the data or can we move the data as is and then run the updater script in the new environment? Any insight would be invaluable. I know we will also need to reestablish our SSO, reimplement plug-ins, and then eventually cut over our DNS. Is there something I?m not thinking about? Thank you in advance for any help the community can offer. Thanks! [Towson University logo] Eric T. Gadsby Pronouns: he/him/his IT Operations Specialist | Albert S. Cook Library ? P: 410-704-3340 egadsby at towson.edu | libraries.towson.edu ? Confidentiality Notice: This message may contain information that is confidential, privileged, proprietary, or otherwise legally exempt from disclosure. If you are not the intended recipient, you are notified that you are not authorized to read, print, copy or disseminate this message, any part of it, or any attachments. If this message has been sent to you in error, please notify the sender by replying to this transmission, or by calling Albert S. Cook Library at 410-704-3340 . _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Tom Hanstra Sr. Systems Administrator hanstra at nd.edu [Image removed by sender.] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 1826 bytes Desc: image001.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 1826 bytes Desc: image001.jpg URL: From hanstra at nd.edu Wed Apr 26 15:34:03 2023 From: hanstra at nd.edu (Tom Hanstra) Date: Wed, 26 Apr 2023 15:34:03 -0400 Subject: [Archivesspace_Users_Group] Looking for advice: moving from 2.7.1 to 3.3.1 on a new server In-Reply-To: References: Message-ID: If this is going to become a production service, then you would want to get a MySQL instance running and get the database built there. That software could run locally on the server or be elsewhere, but you should move to a full fledged database server pretty early in the process. See: https://archivesspace.github.io/tech-docs/provisioning/mysql.html Tom On Wed, Apr 26, 2023 at 3:09?PM Gadsby, Eric T. wrote: > Tom, > > > > Hi. Thanks! In your process have you gotten the new Aspace running > against Mysql/Maria on an fresh DB before importing the DB or do you just > run it off the provided db server until then? Thanks! > > > > > > > > [image: Towson University logo] > > *Eric T. Gadsby* > > *Pronouns: he/him/his* > > IT Operations Specialist | Albert S. Cook Library > > *?* > > P: 410-704-3340 > egadsby at towson.edu | libraries.towson.edu > > *?* > > > > Confidentiality Notice: This message may contain information that is > confidential, privileged, proprietary, or otherwise legally exempt from > disclosure. If you are not the intended recipient, you are notified that > you are not authorized to read, print, copy or disseminate this message, > any part of it, or any attachments. If this message has been sent to you in > error, please notify the sender by replying to this transmission, or by > calling Albert S. Cook Library at 410-704-3340 . > > > > > > > > *From: *archivesspace_users_group-bounces at lyralists.lyrasis.org < > archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Tom > Hanstra > *Date: *Friday, April 21, 2023 at 1:58 PM > *To: *Archivesspace Users Group < > archivesspace_users_group at lyralists.lyrasis.org> > *Subject: *Re: [Archivesspace_Users_Group] Looking for advice: moving > from 2.7.1 to 3.3.1 on a new server > > [ *CAUTION*: This email is from outside of TU. Use caution before > clicking links or opening attachments. If suspicious, report to > phishing at towson.edu. ] > > Eric, > > > > I've done this a couple of times now and here is my process: > > - Create the server with RHEL8 and get it working as you want (any > internal updates) > > - Add in the ArchivesSpace software and Solr > > - Get Solr running with your local configuration changes (if any) > > - Get ArchivesSpace running with your local changes and configuration > > - Add in any plugins at the same time (including SSO) > > > > At that point, I would suggest that you *test* moving over the database. > Copy the database over to your new server, run it through the upgrade > process, and then make sure indexing works. Test that everything is working > as you want it. As long as the names are different between the new and old, > you can test as much as you want. > > Once you know everything is working as desired/expected, *then* do the > production copy/index processing and cut over DNS. > > > > The testing could take a while. There are quite a few changes > between 2.7.1 and 3.3.1, not the least of which is getting Solr running > separately. > > > > Hope that helps, > > Tom > > > > On Fri, Apr 21, 2023 at 1:02?PM Gadsby, Eric T. > wrote: > > Dear Friends, > > > > Our install is at 2.7.1 on RHEL 7. The pandemic contributed to a pause in > updates. Now that we are back to ?normal? we need to move to the latest > version on a REHL 8.6 server. I am trying to work out the order in which > do things to get the new server up and the data moved. I know we?ll need > to set up the application and Solr on the new server. What I am trying to > puzzle out is the best way to move the data. We can do a database export > from the old server and then import it into the new server. The question I > have is this, how do we go about the database updates. Do we need to update > the old server and run the script and then export the data or can we move > the data as is and then run the updater script in the new environment? Any > insight would be invaluable. > > > > I know we will also need to reestablish our SSO, reimplement plug-ins, > and then eventually cut over our DNS. Is there something I?m not thinking > about? Thank you in advance for any help the community can offer. Thanks! > > > > > > > > [image: Towson University logo] > > *Eric T. Gadsby* > > *Pronouns: he/him/his* > > IT Operations Specialist | Albert S. Cook Library > > *?* > > P: 410-704-3340 > egadsby at towson.edu | libraries.towson.edu > > *?* > > > > Confidentiality Notice: This message may contain information that is > confidential, privileged, proprietary, or otherwise legally exempt from > disclosure. If you are not the intended recipient, you are notified that > you are not authorized to read, print, copy or disseminate this message, > any part of it, or any attachments. If this message has been sent to you in > error, please notify the sender by replying to this transmission, or by > calling Albert S. Cook Library at 410-704-3340 . > > > > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > > > > -- > > *Tom Hanstra* > > *Sr. Systems Administrator* > > hanstra at nd.edu > > > > [image: Image removed by sender.] > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > -- *Tom Hanstra* *Sr. Systems Administrator* hanstra at nd.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 1826 bytes Desc: not available URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 1826 bytes Desc: not available URL: From mcyzyk at gmail.com Thu Apr 27 11:39:56 2023 From: mcyzyk at gmail.com (Mark Cyzyk) Date: Thu, 27 Apr 2023 11:39:56 -0400 Subject: [Archivesspace_Users_Group] Subordinate Names: Add two more? Message-ID: <53b9ed38-09e1-a62c-b021-1fc47fe8fa15@gmail.com> All, I have a question: Looks like an ASpace agent record can have two Subordinate Names. From /locales/en.yml: ?name_corporate_entity: &agent_corporate_entity_attributes ??? <<: *agent_name_attributes ??? subordinate_name_1: Subordinate Name 1 ??? subordinate_name_1_tooltip: | ???????

A hierarchical unit with the corporate entity named in the Primary Name field.

???????

Examples

???????
    ???????
  • Microelectronics Division (for International Business Machines. Microelectronics Division)
    • ???????
??? subordinate_name_2: Subordinate Name 2 ??? subordinate_name_2_tooltip: | ???????

A hierarchical unit with the corporate entity named in the Primary Name field and lower than the unit named in the Subordinate Name 1 field.

My question is:? Is it possible to add two more Subordinate Names? subordinate_name_3, subordinate_name_4? Or would I have to use a User Defined attribute for this?: ?user_defined: &user_defined_attributes ??? boolean_1: Boolean 1 ??? boolean_2: Boolean 2 ??? boolean_3: Boolean 3 ??? integer_1: Integer 1 ??? integer_2: Integer 2 ??? integer_3: Integer 3 ??? real_1: Real 1 ??? real_2: Real 2 ??? real_3: Real 3 ??? string_1: String 1 ??? string_2: String 2 ??? string_3: String 3 ??? string_4: String 4 ??? text_1: Text 1 ??? text_2: Text 2 ??? text_3: Text 3 ??? text_4: Text 4 ??? text_5: Text 5 ??? date_1: Date 1 ??? date_1_inline_help: e.g. YYYY-MM-DD ??? date_2: Date 2 ??? date_2_inline_help: e.g. YYYY-MM-DD ??? date_3: Date 3 ??? date_3_inline_help: e.g. YYYY-MM-DD ??? enum_1: Controlled Value 1 ??? enum_2: Controlled Value 2 ??? enum_3: Controlled Value 3 ??? enum_4: Controlled Value 4 ??? _singular: User Defined ??? _plural: User Defined (I'm sensing it's the second option here, that locales just applies labels, does not actually create fields in the database.? So I'd give text_1 here a label of 'Subordinate Name 3" and text_2 a label of "Subordinate Name 4".? But is this right?) Thanks, Mark -- <><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><> Mark Cyzyk, M.A., M.L.S. Library Applications Group The Sheridan Libraries The Johns Hopkins University mcyzyk at jhu.edu Verba volant, scripta manent. -------------- next part -------------- An HTML attachment was scrubbed... URL: From Scott.Renton at ed.ac.uk Fri Apr 28 05:55:02 2023 From: Scott.Renton at ed.ac.uk (Scott Renton) Date: Fri, 28 Apr 2023 09:55:02 +0000 Subject: [Archivesspace_Users_Group] Audit changes (through API) Message-ID: Hi there folks We've had a user request to see if we can extract lists of records that have changed and what the change is (eg list of records that have changed from unpublished to publish- part of their work is working through an unpublished repository and tracking how much they're making available periodically). They'd like to be able to build something round the API for this. I didn't think AS went down to that level- we'd see a last modified timestamp, but I didn't think there was anything deeper. Is that correct? I know "event" is accessible through the API, but I still couldn't see how that would get down to a specific data change. Cheers Scott ========== Scott Renton Digital Library Development & Systems Floor F East Argyle House 515219 The University of Edinburgh is a charitable body, registered in Scotland, with registration number SC005336. Is e buidheann carthannais a th' ann an Oilthigh Dh?n ?ideann, cl?raichte an Alba, ?ireamh cl?raidh SC005336. -------------- next part -------------- An HTML attachment was scrubbed... URL: From christine.dibella at lyrasis.org Fri Apr 28 12:13:52 2023 From: christine.dibella at lyrasis.org (Christine Di Bella) Date: Fri, 28 Apr 2023 16:13:52 +0000 Subject: [Archivesspace_Users_Group] release candidate available - ArchivesSpace v3.4.0-RC1 Message-ID: Hello ArchivesSpace members, The ArchivesSpace team is pleased to announce a release candidate, v3.4.0-RC1. You can download it at https://github.com/archivesspace/archivesspace/releases/tag/v3.4.0-RC1 or test it out without downloading at http://test.archivesspace.org/staff (username admin /password admin). This release candidate includes many bug fixes and feature enhancements. Of particular note are enhancements related to creating digital objects and making it easier to identify digital content for and in the public interface. The most complex work relates to new functionality using the previously unused Make Representative button. Based on a community-authored specification, it is now possible to mark a particular file version on a digital object or digital object component for display on different types of records, including digital objects, digital object components, accessions, resources, and archival objects. Representative images also display in relevant browse and search result displays in the public and staff interface. Draft documentation for how to use this functionality is available for reference and comment. Other enhancements for digital objects include the option to set a preference to spawn description fields from the linked accession, resource or archival object record when creating digital object instances; a View Digital Material section added to the "pill" for resource records in the public interface when there is digital content within the resource; breadcrumbs that make the context for linked digital objects easier to see in result displays; and a more recognizable generic button for digital content when an image cannot be shown. Enhancements not related to digital objects but still significant include work submitted by Hudson Molonglo that it did for Princeton University to add local access restriction fields to the spreadsheet importers and RDE, and include URIs in EAD exports; more attractive print displays for records, including accessions; a new CSV import for standalone subjects; internal note fields for top containers and container profiles; and the elimination of a bug that caused hover text for the Help Center to sometimes appear at inopportune times. A particular thanks to our Testing sub-team for their work testing individual JIRAs, the Make Representative functionality, and doing regression testing across the application. Additional thanks to our User Documentation sub-team for their feedback on the Make Representative functionality. Because of the potential impact of the Make Representative functionality and other features related to digital objects, we highly encourage you to test this release candidate with your own data if you can. We will be holding the feedback period open for longer than usual as a result. Please send us comments or questions at ArchivesSpaceHome at lyrasis.org by May 15. Based on the results of this feedback period, we will determine when to release the production version of 3.4.0. Please get in touch if you have any questions. Thanks as always for your feedback and support. Christine Christine Di Bella ArchivesSpace Program Manager christine.dibella at lyrasis.org [cid:image001.jpg at 01D9794D.67DC3DF0] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 56099 bytes Desc: image001.jpg URL: From ldedeyan at mikekelleyfoundation.org Fri Apr 28 13:34:53 2023 From: ldedeyan at mikekelleyfoundation.org (Lori Dedeyan) Date: Fri, 28 Apr 2023 10:34:53 -0700 Subject: [Archivesspace_Users_Group] external linking to PUI search results Message-ID: Hi all, We are looking for the most effective way to link externally to a query that pulls all records tagged with a particular subject in the PUI. The catch is that we want to query on the authority ID of the subject, rather than the subject URI. For example, if we have a local subject term with authority ID "A12345", we want to search on A12345 and share the results. The shortest link we've come up with is: https://[our repository]/search?op%5B%5D=&q%5B%5D=A12345 A couple questions: - Is there another workaround that would give us more human-readable results? - Would a link like this work persistently or is there the likelihood of it changing with version updates? Thanks in advance, Lori -- Lori Dedeyan Archivist Mike Kelley Foundation for the Arts 7019 N. Figueroa Street Los Angeles, CA 90042 www.mikekelleyfoundation.org -------------- next part -------------- An HTML attachment was scrubbed... URL: From Jessica.Crouch at lyrasis.org Fri Apr 28 14:59:10 2023 From: Jessica.Crouch at lyrasis.org (Jessica Crouch) Date: Fri, 28 Apr 2023 18:59:10 +0000 Subject: [Archivesspace_Users_Group] ArchivesSpace Update - April 2023 In-Reply-To: References: Message-ID: [A picture containing text Description automatically generated] ArchivesSpace Update ? April 2023 Upcoming Schedule at a Glance: April 28: Nominations for the ArchivesSpace Governance Board due April 28: Nominations for the ArchivesSpace Technical Advisory Council due April 28: Nominations for the ArchivesSpace User Advisory Council due May 6: ArchivesSpace Member Match Cohort Applications due Development The ArchivesSpace team is pleased to announce a release candidate, v3.4.0-RC1. You can download it at https://github.com/archivesspace/archivesspace/releases/tag/v3.4.0-RC1 or test it out without downloading at http://test.archivesspace.org/staff (username admin /password admin). This release candidate includes many bug fixes and feature enhancements. Of particular note are enhancements related to creating digital objects and making it easier to identify digital content for and in the public interface. The most complex work relates to new functionality using the previously unused Make Representative button. Based on a community-authored specification, it is now possible to mark a particular file version on a digital object or digital object component for display on different types of records, including digital objects, digital object components, accessions, resources, and archival objects. Representative images also display in relevant browse and search result displays in the public and staff interface. Draft documentation for how to use this functionality is available for reference and comment. Other enhancements for digital objects include the option to set a preference to spawn description fields from the linked accession, resource or archival object record when creating digital object instances; a View Digital Material section added to the "pill" for resource records in the public interface when there is digital content within the resource; breadcrumbs that make the context for linked digital objects easier to see in result displays; and a more recognizable generic button for digital content when an image cannot be shown. Enhancements not related to digital objects but still significant include work submitted by Hudson Molonglo that it did for Princeton University to add local access restriction fields to the spreadsheet importers and RDE, and include URIs in EAD exports; more attractive print displays for records, including accessions; a new CSV import for standalone subjects; internal note fields for top containers and container profiles; and the elimination of a bug that caused hover text for the Help Center to sometimes appear at inopportune times. A particular thanks to our Testing sub-team for their work testing individual JIRAs, the Make Representative functionality, and doing regression testing across the application. Additional thanks to our User Documentation sub-team for their feedback on the Make Representative functionality. Because of the potential impact of the Make Representative functionality and other features related to digital objects, we highly encourage you to test this release candidate with your own data if you can. We will be holding the feedback period open for longer than usual as a result. Please send us comments or questions at ArchivesSpaceHome at lyrasis.org by May 15. Based on the results of this feedback period, we will determine when to release the production version of 3.4.0. Nominations to serve on ArchivesSpace Governance due April 28 The ArchivesSpace Governance Board is seeking nominations to serve on the ArchivesSpace Governance Board, ArchivesSpace Technical Advisory Council (TAC), and ArchivesSpace User Advisory Council (UAC). To nominate yourself or a colleague or learn more about each of these groups and the important work they do in the development, maintenance and growth of the ArchivesSpace application and community, visit the links above. Apply now to participate in the 2023/2024 Member Match cohort [Posted on behalf of the Member Engagement sub-team of the ArchivesSpace User Advisory Council] Apply Now The ArchivesSpace Member Engagement sub-team is now accepting applications for the third cohort of the ArchivesSpace Member Match program. The Member Match program is an initiative to engage the ArchivesSpace membership community, created and organized by the Member Engagement sub-team of the ArchivesSpace User Advisory Council, with support from the ArchivesSpace Community Engagement Coordinator. The program is intended to be a resource and venue for peer-to-peer support between ArchivesSpace members. For one, year-long term, Member Match participants will be matched with a member with whom they can receive and offer professional insight, advice, and comradery. The program will also offer participants the opportunity to engage in exclusive events and enlightening discussions about ArchivesSpace and its active user community. The program includes: -Monthly Listserv Discussion Topics Each month, a member of the Member Engagement sub-team will reach out to the Member Match listserv to spur discussion and encourage continued engagement between matches. -Quarterly Member Match Meet-Ups These will be opportunities for large group socializing as well as the potential for dedicated time to spend with matches in breakout rooms. -Option to participate in small group matches of 3 people Eligibility Any individual affiliated with an ArchivesSpace member organization is eligible to participate in the ArchivesSpace Member Match program and there is no limit to the number of individuals from a member organization that may participate. If you are unsure of your organization?s ArchivesSpace membership status, visit https://archivesspace.org/community/whos-using-archivesspace or email ArchivesSpaceHome at lyrasis.org. To Learn More Visit the Member Match wiki: https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2198568994/ArchivesSpace+Member+Match+Program Applications are due May 6. Please feel free to direct any questions to ArchivesSpaceHome at lyrasis.org Recordings available: ArchivesSpace Virtual Member Forum Thank you to everyone who attended some portion of the ArchivesSpace Virtual Member forum. Recordings of the first day?s sessions are available on the forum wiki. If you attended any part of the forum, we also encourage you to complete the forum evaluation at https://www.surveymonkey.com/r/7XCP3KX. Information available: Information session about the new ArchivesSpace Consortium Provider affiliation Thank you to everyone who attended our information session about the new ArchivesSpace Consortium Provider affiliation. This information session was aimed at staff of consortia currently providing or considering providing ArchivesSpace-related services to their member organizations. If you were unable to attend but would like to learn more, you can see the slides from the presentation or read about the new affiliation https://archivesspace.org/service-providers/consortium-provider. Feel free to contact us at ArchivesSpaceHome at lyrasis.org to discuss the program or to enroll. Recording Available: Using the ArchivesSpace Public User Interface Thank you to everyone who attended our training on using the ArchivesSpace Public User Interface on April 19. The recording for that training is available to ArchivesSpace members via the Help Center at https://archivesspace.atlassian.net/wiki/spaces/ArchivesSpaceUserManual/pages/3185901569/ArchivesSpace+Training+Recordings. Membership Renewals for 2023-2024 ArchivesSpace is developed by and for the community that uses it, and strengthened by services and activities that support our community and connect us to one another. ArchivesSpace membership is our primary source of revenue and informs and sustains every aspect of the program, including software development, support and engagement. A special thanks to all of our members for all they do to make ArchivesSpace possible. Though it feels like the calendars just turned a little while ago, we are already thinking about the next membership year for ArchivesSpace. We expect to be sending out our renewal invoices for 2023-2024 in early May. While we have shifted our billing to accommodate the growing number of requests for earlier invoicing, it is not a problem if you prefer or need to pay closer to the July 1 start date of the term. Invoices will be sent to the billing contact we have on file. If you are a member and not sure of your billing contact or if your billing contact has changed, please let us know. If you have any questions, or if you would like to join as a new member for the remainder of the 2022-2023 membership year (or already know you would like to join us in 2023-2024), please let us know at ArchivesSpaceHome at lyrasis.org. We look forward to another year of working together. Membership Update We are excited to welcome our newest members to our community! Our new members since March include: * Afro Charities, (Baltimore, MD) * Bryan-Lang Archives, (Woodbine, GA) * Gettysburg College, (Gettysburg, PA) * Pratt Institute, (Brooklyn, NY) - Educational program membership As of April 28, we have 473 General members, 17 Educational Program members, and 3 Registered Service Providers. Thank you to our current ArchivesSpace members for your contribution to the development and sustainability of the ArchivesSpace application. ArchivesSpace has a membership model to support the continued development of the application and user community and ArchivesSpace members are eligible for a variety of benefits. If you are interested in ArchivesSpace membership for your organization, email us at ArchivesSpaceHome at lyrasis.org. ________________________________ ArchivesSpace monthly updates provide news about ArchivesSpace community and program activities and are sent to our member listservs, the ArchivesSpace Google Group, and SAA?s Collection Management Section listserv, as well as being posted on the ArchivesSpace website. Please feel free to share this update with people you know who have an interest in ArchivesSpace but may not be on one of these lists. Jessica Dowd Crouch Community Engagement Coordinator for ArchivesSpace jessica.crouch at lyrasis.org [A picture containing text Description automatically generated] Jessica Dowd Crouch Community Engagement Coordinator for ArchivesSpace jessica.crouch at lyrasis.org [A picture containing text Description automatically generated] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.jpg Type: image/jpeg Size: 90654 bytes Desc: image003.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 71006 bytes Desc: image002.jpg URL: From egadsby at towson.edu Fri Apr 28 15:31:30 2023 From: egadsby at towson.edu (Gadsby, Eric T.) Date: Fri, 28 Apr 2023 19:31:30 +0000 Subject: [Archivesspace_Users_Group] The best way to implement Solr - confused by documentation Message-ID: Dear Friends, In relationship to my previous message about moving our ArchivesSpace to a new server I am in the process of setting up Solr in our test environment and having troubles. I set up Solr as outlined at https://solr.apache.org/guide/solr/latest/deployment-guide/taking-solr-to-production.html; specifically running the install script that places all files in the correct places, makes a solr user, and sets the start-up process. Solr installed fine but I could not make the ArchivesSpace core using the process laid out at https://archivesspace.github.io/tech-docs/provisioning/solr.html; I got an error. Now here is where I have found a contradiction. The ArchivesSpace documentation instructs you to follow the Solr documentation. The Solr documentation says to run the script but that starts Solr while the ArchivesSpace documentation goes onto says to not run Solr before importing the ArchivesSpace configuration files. Which is accurate? I have rolled my testing environment back and am trying again. In trying to get a better understanding I looked at Blake?s video at https://www.youtube.com/watch?v=1KbD0M_XfqI. In the video he says to simply move solr to /opt and you?re done, no need to run the script. Is that the case? Perhaps I am over thinking this but don?t you need to script to set up all the things Solr need like it?s own user and init file. The Solr document says you can start the software from anywhere (ie your home directory) but they call it a ?toy? install and cautions you not to overtax it suggesting you should test that way but run a full install. As I roll up my sleaves to try again any guidance would be most helpful. Thanks in advance for your help! [Towson University logo] Eric T. Gadsby Pronouns: he/him/his IT Operations Specialist | Albert S. Cook Library ? P: 410-704-3340 egadsby at towson.edu | libraries.towson.edu ? Confidentiality Notice: This message may contain information that is confidential, privileged, proprietary, or otherwise legally exempt from disclosure. If you are not the intended recipient, you are notified that you are not authorized to read, print, copy or disseminate this message, any part of it, or any attachments. If this message has been sent to you in error, please notify the sender by replying to this transmission, or by calling Albert S. Cook Library at 410-704-3340 . -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 1826 bytes Desc: image001.jpg URL: From brian.hoffman at lyrasis.org Fri Apr 28 16:34:19 2023 From: brian.hoffman at lyrasis.org (Brian Hoffman) Date: Fri, 28 Apr 2023 20:34:19 +0000 Subject: [Archivesspace_Users_Group] The best way to implement Solr - confused by documentation In-Reply-To: References: Message-ID: Hi Eric, I recommend trying a simpler approach: First, start solr. For example: solr start -p 8983 Then cd to where you installed archivesspace and: solr create_core -c archivesspace -d solr Once you do that, you should be able to navigate to http://host:8983 and see the ?archivesspace? core in the collection dropdown. Brian From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Gadsby, Eric T. Date: Friday, April 28, 2023 at 3:31 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] The best way to implement Solr - confused by documentation Dear Friends, In relationship to my previous message about moving our ArchivesSpace to a new server I am in the process of setting up Solr in our test environment and having troubles. I set up Solr as outlined at https://solr.apache.org/guide/solr/latest/deployment-guide/taking-solr-to-production.html; specifically running the install script that places all files in the correct places, makes a solr user, and sets the start-up process. Solr installed fine but I could not make the ArchivesSpace core using the process laid out at https://archivesspace.github.io/tech-docs/provisioning/solr.html; I got an error. Now here is where I have found a contradiction. The ArchivesSpace documentation instructs you to follow the Solr documentation. The Solr documentation says to run the script but that starts Solr while the ArchivesSpace documentation goes onto says to not run Solr before importing the ArchivesSpace configuration files. Which is accurate? I have rolled my testing environment back and am trying again. In trying to get a better understanding I looked at Blake?s video at https://www.youtube.com/watch?v=1KbD0M_XfqI. In the video he says to simply move solr to /opt and you?re done, no need to run the script. Is that the case? Perhaps I am over thinking this but don?t you need to script to set up all the things Solr need like it?s own user and init file. The Solr document says you can start the software from anywhere (ie your home directory) but they call it a ?toy? install and cautions you not to overtax it suggesting you should test that way but run a full install. As I roll up my sleaves to try again any guidance would be most helpful. Thanks in advance for your help! [Towson University logo] Eric T. Gadsby Pronouns: he/him/his IT Operations Specialist | Albert S. Cook Library ? P: 410-704-3340 egadsby at towson.edu | libraries.towson.edu ? Confidentiality Notice: This message may contain information that is confidential, privileged, proprietary, or otherwise legally exempt from disclosure. If you are not the intended recipient, you are notified that you are not authorized to read, print, copy or disseminate this message, any part of it, or any attachments. If this message has been sent to you in error, please notify the sender by replying to this transmission, or by calling Albert S. Cook Library at 410-704-3340 . -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 1826 bytes Desc: image001.jpg URL: From egadsby at towson.edu Fri Apr 28 17:32:23 2023 From: egadsby at towson.edu (Gadsby, Eric T.) Date: Fri, 28 Apr 2023 21:32:23 +0000 Subject: [Archivesspace_Users_Group] The best way to implement Solr - confused by documentation In-Reply-To: References: Message-ID: Brian, Thanks! Let me make sure I understand? 1. Download ArchivesSpace, stick it someplace? let?s say /opt 2. Download Solr , stick it someplace? let?s say /opt 3. mkdir -p /$path/$to/$solr/server/solr/configsets/archivesspace/conf 4. Copy the configutrtion files from ArchivesSpace to /$path/$to/$solr/server/solr/configsets/archivesspace/conf 5. solr start -p 8983 6. solr create_core -c archivesspace -d solr Then I would need to define the Solr path in the ArchivesSpace config file and start it. What would be your suggestion on how to make Solr survive a reboot? Thanks again! [Towson University logo] Eric T. Gadsby Pronouns: he/him/his IT Operations Specialist | Albert S. Cook Library ? P: 410-704-3340 egadsby at towson.edu | libraries.towson.edu ? Confidentiality Notice: This message may contain information that is confidential, privileged, proprietary, or otherwise legally exempt from disclosure. If you are not the intended recipient, you are notified that you are not authorized to read, print, copy or disseminate this message, any part of it, or any attachments. If this message has been sent to you in error, please notify the sender by replying to this transmission, or by calling Albert S. Cook Library at 410-704-3340 . From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Brian Hoffman Date: Friday, April 28, 2023 at 4:34 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] The best way to implement Solr - confused by documentation [ CAUTION: This email is from outside of TU. Use caution before clicking links or opening attachments. If suspicious, report to phishing at towson.edu. ] Hi Eric, I recommend trying a simpler approach: First, start solr. For example: solr start -p 8983 Then cd to where you installed archivesspace and: solr create_core -c archivesspace -d solr Once you do that, you should be able to navigate to http://host:8983 and see the ?archivesspace? core in the collection dropdown. Brian From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Gadsby, Eric T. Date: Friday, April 28, 2023 at 3:31 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] The best way to implement Solr - confused by documentation Dear Friends, In relationship to my previous message about moving our ArchivesSpace to a new server I am in the process of setting up Solr in our test environment and having troubles. I set up Solr as outlined at https://solr.apache.org/guide/solr/latest/deployment-guide/taking-solr-to-production.html; specifically running the install script that places all files in the correct places, makes a solr user, and sets the start-up process. Solr installed fine but I could not make the ArchivesSpace core using the process laid out at https://archivesspace.github.io/tech-docs/provisioning/solr.html; I got an error. Now here is where I have found a contradiction. The ArchivesSpace documentation instructs you to follow the Solr documentation. The Solr documentation says to run the script but that starts Solr while the ArchivesSpace documentation goes onto says to not run Solr before importing the ArchivesSpace configuration files. Which is accurate? I have rolled my testing environment back and am trying again. In trying to get a better understanding I looked at Blake?s video at https://www.youtube.com/watch?v=1KbD0M_XfqI. In the video he says to simply move solr to /opt and you?re done, no need to run the script. Is that the case? Perhaps I am over thinking this but don?t you need to script to set up all the things Solr need like it?s own user and init file. The Solr document says you can start the software from anywhere (ie your home directory) but they call it a ?toy? install and cautions you not to overtax it suggesting you should test that way but run a full install. As I roll up my sleaves to try again any guidance would be most helpful. Thanks in advance for your help! [Towson University logo] Eric T. Gadsby Pronouns: he/him/his IT Operations Specialist | Albert S. Cook Library ? P: 410-704-3340 egadsby at towson.edu | libraries.towson.edu ? Confidentiality Notice: This message may contain information that is confidential, privileged, proprietary, or otherwise legally exempt from disclosure. If you are not the intended recipient, you are notified that you are not authorized to read, print, copy or disseminate this message, any part of it, or any attachments. If this message has been sent to you in error, please notify the sender by replying to this transmission, or by calling Albert S. Cook Library at 410-704-3340 . -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 1826 bytes Desc: image001.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 1826 bytes Desc: image002.jpg URL: