[Archivesspace_Users_Group] ArchivesSpace Update - October 2022

Jessica Crouch Jessica.Crouch at lyrasis.org
Mon Oct 31 14:45:46 EDT 2022

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ArchivesSpace Update – October 2022

Upcoming Schedule at a Glance:

November 9: Using Data Import, Export, and Report Functionality in ArchivesSpace Training (full; no longer accepting registrations)
November 30: Trainers Corps Office Hour - Spawning functionality in ArchivesSpace<https://archivesspace.org/archives/7626>
December 14: Member Discussion - ArchivesSpace Digital Objects Module<https://lyrasis.zoom.us/meeting/register/tZEpce-trjkoGdSGvc2uCimrn5zVU0UM-027>


ArchivesSpace 3.3.1 is now available. This patch release fixes a bug when using default values that was introduced by 3.3.0 and adds some missing labels. People who haven't already upgraded to 3.3.0 should go directly to this release when they do upgrade, and we recommend upgrading to 3.3.1 if you have already upgraded to 3.3.0 and use or plan to use default values for record creation.

More information about what’s in the release and the link to download it are at https://github.com/archivesspace/archivesspace/releases/tag/v3.3.1. Information on upgrading to a new version of ArchivesSpace is available at https://archivesspace.github.io/tech-docs/administration/upgrading.html.

If you have questions or need any assistance, please let us know. A special thanks to our Registered Service Providers, Atlas Systems for identifying the default values issue and LYRASIS Digital Technology Services for the quick submission of a fix to it.

Training Announcement: Using Data Import, Export, and Report Functionality in ArchivesSpace

ArchivesSpace will be offering our next community-wide training on November 9, 2022, from 12pm-3pm ET/9am-12pm PT.  This training will cover import, export and report functionality in ArchivesSpace.

This training is currently full but a recording of the training will be made available to ArchivesSpace members in the Help Center in the days following the training.

At the end of this session, participants will:

  *   Understand the data import options available within the ArchivesSpace staff user interface and how to access import templates
  *   Know how to import new data into ArchivesSpace using the staff user interface
  *   Know how to use data import functionality in the staff user interface for legacy data clean-up
  *   Understand the data export options available within the ArchivesSpace staff user interface
  *   Understand how to create custom report templates within ArchivesSpace
  *   Understand how to run out-of-the-box and custom reports within ArchivesSpace

This training assumes a basic understanding of archival workflows and metadata formats as well as experience navigating the staff user interface.  If you plan to attend this workshop without the required background, we encourage you to review the recorded ArchivesSpace basics training available on our Getting Started webpage<https://archivesspace.org/using-archivesspace/getting-started>.

ArchivesSpace Trainers Corps Office Hour on November 30

Join the ArchivesSpace Trainers Corps for their next “Office Hour” on Wednesday, November 30, at 2pm ET/11am PT. In these office hours, members of the ArchivesSpace Trainers Corps demo a task or tool frequently used by ArchivesSpace users and take questions related to the demo and topic.

For this open call, the Trainers Corps will briefly demo spawning functionality, including enhancements beginning with the 3.3 versions of ArchivesSpace<https://archivesspace.org/archives/7588>.  Following the presentation, you will have the opportunity to ask questions about the topic, followed by a general Q&A about spawning in ArchivesSpace.

Date: November 30, 2022
Time: 2:00pm ET / 11:00am PT
Topic: Spawning Functionality in ArchivesSpace
Registration:  https://lyrasis.zoom.us/meeting/register/tZMlc-CrrjooHNZ46CeQu55vxUAot1lrs4_p

<https://lyrasis.zoom.us/meeting/register/tZMlc-CrrjooHNZ46CeQu55vxUAot1lrs4_p%0b>Community discussions like the Trainers Corps office hour are not recorded but notes will be made available on the ArchivesSpace wiki<https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/3208413185/Trainers+Corps+Office+Hour+notes> in the days following the session.

If you have any questions, feel free to contact us at ArchivesSpaceHome at lyrasis.org.

Member Discussion - Future Development of the ArchivesSpace Digital Objects Module

Join the ArchivesSpace program team and your fellow ArchivesSpace members on December 14, 2022, at 1pm ET/10am PT for a discussion of future development of the ArchivesSpace Digital Objects Module.

Date: December 14, 2022
Time: 1:00pm-2:30pm ET/10:00am-11:30am PT (find your local time<https://www.timeanddate.com/worldclock/fixedtime.html?msg=Member+Discussion+-+Member+Discussion+-+Future+Development+ArchivesSpace+Digital+Objects&iso=20221214T13&p1=179&ah=1&am=30>)
Registration:  https://lyrasis.zoom.us/meeting/register/tZEpce-trjkoGdSGvc2uCimrn5zVU0UM-027

In this discussion facilitated by members of the ArchivesSpace program team, members will be able to share their own use cases and goals for the digital objects module.  Members are encouraged to review current community-submitted feature requests for the digital objects module on the ArchivesSpace JIRA<https://archivesspace.atlassian.net/jira/dashboards/10000> prior to the discussion.  If you are unable to locate a current feature request that represents your use case, you are encouraged to submit a feature request<https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/19202060/How+to+Request+a+New+Feature> following these instructions.

Members are also encouraged to review the digital objects section<https://archivesspace.atlassian.net/wiki/spaces/ArchivesSpaceUserManual/pages/890142831/Managing+Digital+Objects> of the ArchivesSpace user manual<https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/917045261/ArchivesSpace+Help+Center> in anticipation of this discussion.

This discussion is open to ArchivesSpace members only and registration is required. Attendees must register using an email address affiliated with a member organization.  This is in recognition of the crucial role that ArchivesSpace members play in directly financially supporting the sustainability and development of the application. Having input in large development projects and discussions like this one is one of the member benefits<https://archivesspace.org/community/member-benefits> of ArchivesSpace.

This discussion will not be recorded but notes will be made available on the ArchivesSpace wiki in the days following the discussion.  If you are interested in ArchivesSpace membership and contributing to the future development of the application, email the ArchivesSpace program team at ArchivesSpaceHome at lyrasis.org<mailto:ArchivesSpaceHome at lyrasis.org>.

Integrations Survey now OPEN
[posted on behalf of the Integrations sub-team of the Technical Advisory Council (TAC)]

You are invited to partake in a NEW online survey starting August 24th, in conjunction with the 2022 ArchivesSpace Member Forum. It will remain open until November 30th.

Click here to complete the 2022 Integrations Survey<https://forms.gle/Jdoe37UeoxmG5Epx9>.

The survey's intended purpose is to gather updated and new information about known and available integrations with ArchivesSpace and provide a centralized listing which will include the intended purpose(s), links to resources and other information, when available. The Integrations sub-team plans to launch this survey on an annual or biennial basis to ensure the information is up to date.

Users, administrators, and developers are encouraged to participate. You do not need to be a member institution to complete this survey. If you filled out a previous survey a few years ago, please do not hesitate to participate as your information may have changed and this is a newly designed survey.
Data collected will be compiled and made available on the Integrations Confluence pages, which are publicly accessible. Updates to the pages are ongoing and some content may still change.

*If you are providing information about an integration, please note you will be asked for links to user and technical documentation (if publicly available), developer sites, and/or contact information. You may want to gather that information before starting this survey.

Your participation will help the greater community and is highly anticipated and appreciated. If you have any questions, please do not hesitate to reach out by emailing ArchivesSpaceHome at lyrasis.org<http://archivesspacehome@lyrasis.org> with the subject heading, “2022 Integrations Survey”.
Thank you for your consideration of this matter.
Integrations, TAC

Membership Update
We are excited to welcome our newest members to our community! Our new members since September 30 include:

  *   Wake Forest University, (Winston-Salem, NC)
As of October 31, we have 465 General members, 15 Educational Program members, and 3 Registered Service Providers. If you are interested in your institution becoming a member of ArchivesSpace, please email us at ArchivesSpaceHome at lyrasis.org<mailto:ArchivesSpaceHome at lyrasis.org> for more information.
ArchivesSpace monthly updates provide news about ArchivesSpace community and program activities and are sent to our member listservs, the ArchivesSpace Google Group, and SAA’s Collection Management Section listserv, as well as being posted on the ArchivesSpace website. Please feel free to share this update with people you know who have an interest in ArchivesSpace but may not be on one of these lists.

Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.crouch at lyrasis.org<mailto:jessica.crouch at lyrasis.org>

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