[Archivesspace_Users_Group] training a new staff member

McLaughlin, Brianna Jean brijmcla at iu.edu
Thu Oct 6 10:21:23 EDT 2022


We have created a number of resources to train folks at Indiana University. We have basic documentation, which is creating collection level information in ArchivesSpace as well as a general introduction to ArchivesSpace. We also have documentation for both the spreadsheet importer and Rapid Data Entry, as well as managing existing component lists in ArchivesSpace. Lastly, I've created complementary videos for the spreadsheet importer and Rapid Data Entry. Everything in our resource suite is a huge information dump, so many of our repositories (we have 26+) take the documentation we've created and pare it down for their purposes. We also have an unpublished training repository set up in ArchivesSpace that is specifically for practice.

I like to point new users to the ArchivesSpace YouTube channel. There are a lot of useful basic ArchivesSpace tutorials.

I hope that helps!

Bri McLaughlin, she/her/hers
Visiting Metadata Services Librarian
Indiana University

From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> On Behalf Of Herzog, Nina A.
Sent: Thursday, October 6, 2022 9:02 AM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: [External] Re: [Archivesspace_Users_Group] training a new staff member

You don't often get email from herzogn at uncw.edu<mailto:herzogn at uncw.edu>. Learn why this is important<https://aka.ms/LearnAboutSenderIdentification>
This message was sent from a non-IU address. Please exercise caution when clicking links or opening attachments from external sources.

Hello Tara,

My first experience with ArchivesSpace was in graduate school. After reading the manual, then working along with the staff, they showed me how to directly input data without using the spreadsheet. I have never used the spreadsheet and upload,  I find it much easier to do direct input instead of the spreadsheet, it eliminates any issues with the spreadsheet not uploading correctly.


Nina Herzog
University Archives Library Specialist
William Madison Randall Library
University of North Carolina at Wilmington
601 South College Road
Wilmington, NC 28403

From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> <archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> On Behalf Of Tara Laver
Sent: Monday, October 3, 2022 12:01 PM
To: archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>
Subject: [Archivesspace_Users_Group] training a new staff member

Some people who received this message don't often get email from tlaver at nelson-atkins.org<mailto:tlaver at nelson-atkins.org>. Learn why this is important<https://aka.ms/LearnAboutSenderIdentification>

[This email originated from outside of UNCW]

I'm curious to learn how you have gone about introducing a new staff member to ArchivesSpace and training them. I have somebody starting who had a brief intro to it in school but has no real experience with it. Most of what they will be doing at first is resource record creation (multi-level) and loading via spreadsheet. I don't want to overwhelm but also think that because so much is interconnected that having a good sense of the bigger picture of how it all works would also be helpful. I'm trying to choose among the many training video options available on YouTube and from the help and tutorial pages. If you have suggestions on those for what has worked for you in the past or more generally how you have approached this, I would be grateful to hear.

Many thanks,
Tara Laver

Tara Z. Laver
Senior Archivist
The Nelson-Atkins Museum of Art
4525 Oak Street
Kansas City, MO 64111
Office: 816.751.1354
tlaver at nelson-atkins.org<mailto:tlaver at nelson-atkins.org>

[cid:image001.png at 01D8D96C.EFEF4380]

-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20221006/52233c73/attachment.html>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image001.png
Type: image/png
Size: 5175 bytes
Desc: image001.png
URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20221006/52233c73/attachment.png>

More information about the Archivesspace_Users_Group mailing list