[Archivesspace_Users_Group] ArchivesSpace Update - March 2022

Thu Mar 31 12:47:36 EDT 2022

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Upcoming Schedule at a Glance:

Every Friday this month: Take a Break with ArchivesSpace <https://archivesspace.org/archives/7294>

April 1: Submissions due for the ArchivesSpace Inclusive Examples Project<https://archivesspace.org/archives/7309>

April 6: SNAP webinar: An Introductions to ArchivesSpace and the ArchivesSpace Member Community<https://snaproundtable.wordpress.com/2022/03/10/an-introduction-to-archivesspace-and-the-archivesspace-user-community/> [cross posted on behalf of the Society of American Archivists Students and New Archives Professionals section]

April 29: Apply now for the ArchivesSpace Member Match program (applications due April 29)<https://archivesspace.org/archives/7339>

May 24: Webinar: Using ArchivesSpace to create EAC-CPF records (90 minutes)<https://archivesspace.org/archives/7243>

Development

We're working towards the next release, currently intended for May. You can always try out the latest development work on our test server at https://test.archivesspace.org/. Please note that items on the test server are works in progress.

LYRASIS, as the organizational home for ArchivesSpace, is excited to announce that Casey Rhodes has joined us as the ArchivesSpace Developer.

Casey’s experience working with complex legacy applications in similar domains, along with her extensive software development background will make her a welcome addition to the ArchivesSpace team and ArchivesSpace community.

Casey will be responsible for implementing features and fixing bugs identified and prioritized by the ArchivesSpace community. She will work in collaboration with the ArchivesSpace Technical Lead Brian Hoffman and others on the Program Team, code committers, the Technical Advisory Council (TAC), and LYRASIS IT staff.

Most recently, Casey served as a Senior Backend Developer at Deep Web Technologies (acquired by Amplyfi, Ltd.).  Before that she served as an Electronic Engineer at the Air Force Research Laboratory – Space Vehicles Directorate. Casey earned a Bachelor’s in Physics from the University of Rochester.

Casey officially joined the ArchivesSpace team on March 7th.

Please join us in welcoming Casey to the ArchivesSpace community!

Community contribution requested in the ArchivesSpace Inclusive Examples Project

The deadline for participation in the ArchivesSpace Inclusive Examples Project has been extended to Friday, April 1, 2022. We are particularly interested in receiving examples of the record types indicated with an asterisk in the list below.

In the wake of the George Floyd and Breonna Taylor murders, and in the spirit of protest that followed, the ArchivesSpace community began a conversation about what it could do to promote diversity and inclusion while combating systemic racism in our field. That continuing conversation has led to a series of initiatives<https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/1737261057> that we will undertake in the coming years, including an Inclusive Examples project<https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/3053748225/Inclusive+Examples+Project>.

For this important project, ArchivesSpace is delighted to be working with Brittany Newberry of Georgia State University to update the examples provided in its workshop materials and test databases. We want the examples to be more representative of the diverse institutions that use ArchivesSpace.

We are interested in adding examples from the ArchivesSpace user community. Below is a list of record types and collection types for which we are looking. In addition, we have created an agreement<https://docs.google.com/document/d/1TkNNuGKsb2BinuG-8HpJxMDrzCsNK9EP/edit?rtpof=true&sd=true> to provide information and expectations for how the data shared will be used.

If you are interested in participating, please email a signed agreement<https://docs.google.com/document/d/1TkNNuGKsb2BinuG-8HpJxMDrzCsNK9EP/edit?usp=sharing&ouid=100746195909280994463&rtpof=true&sd=true> and the records you'd like to share in one of the formats listed. Email ArchivesSpaceHome at lyrasis.org by Wednesday, March 23 [deadline extended to Friday, April 1] and we will forward your submission to Brittany Newberry for review. Feel free to contact us with any questions you may have.

Possible Examples:

Types of Records:

  *   Resource records (EAD, MarcXML, CSV, Excel spreadsheet)
  *   Accessions (MarcXML, Excel spreadsheet, CSV) *
  *   Digital Objects (CSV, Excel Spreadsheet)
  *   Subjects and Agents (MarcXML, Excel spreadsheet, CSV, EAC-CPF)

Types of Institutions/Collections

  *   Academic/University records *
  *   Corporate/Business archives *
  *   Government
  *   Religious *
  *   Non-profit/community
  *   Minority-serving
  *   Museum
  *   Public Library
  *   Historical Society
  *   BIPOC
  *   LGBTQ+
  *   Music/arts *

Data should be in a format that can easily be ingested into ArchivesSpace. Templates<https://archivesspace.org/using-archivesspace/migration-tools-and-data-mapping> are available for the record types where CSV or spreadsheet formats are indicated. Please contact ArchivesSpaceHome at lyrasis.org if you have questions about how to prepare your data.

SNAP webinar: An Introduction to ArchivesSpace and the ArchivesSpace Member Community

[cross posted on behalf of the Society of American Archivists Students and New Archives Professionals Section]

Join the SAA Students and New Professionals (SNAP) section on Wednesday, April 6, 2022 at 1:00pm ET/10:00am PT to learn about ArchivesSpace and the ArchivesSpace user community.

Christine Di Bella and Jessica Crouch will provide background on the ArchivesSpace archival information management system and sustainability model, the ArchivesSpace user community, and available resources to learn more about using and implementing ArchivesSpace.

To learn more or to register, visit the SAA SNAP website at https://snaproundtable.wordpress.com/2022/03/10/an-introduction-to-archivesspace-and-the-archivesspace-user-community/.

Webinar Announcement: Using ArchivesSpace to create EAC-CPF records (90 minutes)

The next ArchivesSpace webinar will be a 90-minute learning opportunity on May 24th at 2:00pm ET/11:00am PT led by Regine Heberlein, Library IT Data Analyst at Princeton University, and Christine Di Bella, ArchivesSpace Program Manager, demonstrating how to create valid EAC-CPF records using ArchivesSpace and offering some tips and tricks for making the process easier within your repository.

Originally scheduled for February 9th, this 90 minute learning opportunity has been postponed to May 24, 2022, at 2:00pm ET/11:00am PT.  If you’ve already registered for this webinar, your registration has been transferred to this new date.  If you need to cancel your registration, you can do so using the connection information provided via Zoom.

Date: May 24, 2022

Time: 2:00pm – 3:30pm ET (11:00am – 12:30pm PT)

Where: Zoom

Registration:

https://lyrasis.zoom.us/webinar/register/WN_e777kyjtQ6qjBMWeiiTWmg

This webinar will be recorded and made available on the ArchivesSpace YouTube channel.

Webinar description:

The recent expansion of the agents module in ArchivesSpace greatly expanded the application’s support for the metadata standard Encoded Archival Context – Corporate Bodies, Persons, and Families (EAC-CPF) and the potential for exchanging these records with other systems, including Social Networks and Archival Context (SNAC). Taking full advantage of this potential requires some work on the record creator’s part as ArchivesSpace’s requirements for creating agent records remain minimal.

This learning opportunity will demonstrate how to create valid EAC-CPF records using ArchivesSpace and offer some tips and tricks for making the process easier within your repository.

An open discussion and Q&A will follow.

This learning opportunity introduces EAC-CPF in the context of ArchivesSpace but is not intended to be a full overview of the standard. Resources for learning more about EAC-CPF include:

  *   Encoded Archival Standards: A Primer: https://www.youtube.com/watch?v=WYWQeBRnhz0
  *   EAC-CPF Community and Support page: https://eac.staatsbibliothek-berlin.de/community-and-mailinglist/
  *   EAC-CPF Tag Library: https://eac.staatsbibliothek-berlin.de/schemata-and-tag-library/

NOTE: This learning opportunity assumes basic knowledge of ArchivesSpace, including an understanding of agent records. If you do not have this, we recommend watching the videos of the Basics workshop series, available on YouTube at https://www.youtube.com/playlist?list=PL3cxupmXL7WiHyMc0uFmsCEIVOQmrI7FL. We will not be able to answer general questions about ArchivesSpace or specific questions about individual ArchivesSpace implementations during this session.

Who should attend:

Anyone interested in using ArchivesSpace to create valid EAC-CPF records.

Take a Break with ArchivesSpace this Friday

Whether you’ve continued to work from home, have returned to the office, or find yourself stuck somewhere in the middle, we could all use a break.  In that spirit, ArchivesSpace will be reinstating our popular casual zoom open calls on Fridays. With a welcoming and robust member community all over the world, ArchivesSpace can offer camaraderie and relaxation, no matter the current state of the world.

We are holding casual open calls via zoom at 12pm ET each Friday. We won’t be developing agendas or presentations for these calls. We just want to provide an opportunity to connect, chat and recharge. Use this as a time to get help or talk about ArchivesSpace (or anything else) in an informal setting or just have a beverage with other ArchivesSpace users during this stressful time.

Whether you can attend once or plan to be there every Friday, these calls are open to everyone but registration is required to join.

Register to join any open call at https://lyrasis.zoom.us/meeting/register/tZcldOGuqjotE9cNSaa6j45issVCKrEQKQYv

We seek to provide a welcoming, fun, and safe community experience for everyone. The full text of the code of conduct is available at https://archivesspace.org/archivesspace-code-of-conduct.

Please email ArchivesSpaceHome at lyrasis.org with any questions.

Recordings now available: 2022 ArchivesSpace Online Forum

Thank you to everyone who presented, led a discussion or attended some portion of the 4th annual ArchivesSpace Online Forum.  It was a great two days hearing about the exciting work happening in ArchivesSpace and learning about new features, plugins and tips! The recordings and resources from the week’s sessions are now available on the event wiki<https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/3036282881/ArchivesSpace+Online+Forum+2022>.

If you attended any portion of the forum, please take some time to fill out the post-forum evaluation<https://www.surveymonkey.com/r/BVMVJ83>.  Your feedback will help us determine what did and didn’t work during this forum and how to make future forums even better.

Again, thank you to all of you who attended and presented at this year’s Online Forum.  We look hope to see you all at future ArchivesSpace events

Apply Now to join the second cohort of ArchivesSpace Member Match program

The ArchivesSpace Member Engagement sub-team is pleased to accept applications for the second cohort of the ArchivesSpace Member Match program.

The Member Match program is an initiative to engage the ArchivesSpace membership community, created and organized by the Member Engagement sub-team of the ArchivesSpace User Advisory Council, with support from the ArchivesSpace Community Engagement Coordinator. The program is intended to be a resource and venue for peer-to-peer support between ArchivesSpace members. For one, year-long term, participants will be matched with a member with whom they can receive and offer professional insight, advice, and camaraderie. The program will also offer participants the opportunity to engage in exclusive events and enlightening discussions about ArchivesSpace and its active user community.

Thanks to valuable feedback from the first cohort of Member Match Participants, we’ve implemented the following updates to the program:

  *   Monthly Listserv Discussion Topics
     *   Each month, a member of the Member Engagement sub-team will reach out to the Member Match listserv to spur discussion and encourage continued engagement between matches.
  *   Quarterly Member Match Meet-Ups
     *   These will be opportunities for large group socializing as well as the potential for dedicated time to spend with matches in breakout rooms.
  *   Option to participate in small group matches of 3 people

Eligibility

Any individual affiliated with an ArchivesSpace member organization is eligible to participate in the ArchivesSpace Member Match program and there is no limit to the number of individuals from a member organization that may participate.

If you are unsure of your organization’s ArchivesSpace membership status, visithttps://archivesspace.org/community/whos-using-archivesspace or email ArchivesSpaceHome at lyrasis.org.

To Apply

There is a short application to complete at https://airtable.com/shrDL4wQhc3gkBAlH

Applications should be submitted by April 29th, 2022. Applicants will be notified of their matches no later than June 30th.

To Learn More

Visit the Member Match wiki: https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2198568994/ArchivesSpace+Member+Match+Program

Please feel free to direct any questions to ArchivesSpaceHome at lyrasis.org

Membership Update

As of March 31, we have 465 General members, 22 Educational Program members, and 3 Registered Service Providers. If you are interested in your institution becoming a member of ArchivesSpace, please email us at ArchivesSpaceHome at lyrasis.org<mailto:ArchivesSpaceHome at lyrasis.org> for more information.

________________________________

ArchivesSpace monthly updates provide news about ArchivesSpace community and program activities and are sent to our member listservs, the ArchivesSpace Google Group, and SAA’s Collection Management Section listserv, as well as being posted on the ArchivesSpace website. Please feel free to share this update with people you know who have an interest in ArchivesSpace but may not be on one of these lists.

Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.crouch at lyrasis.org<mailto:jessica.crouch at lyrasis.org>
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