[Archivesspace_Users_Group] Metadata Standards AS Online Forum presentation - call for feedback

[Kevin W. Schlottmann]

 Hi everyone,

A gentle reminder that the Metadata Standards subgroup of the Technical
Advisory Committee is seeking feedback on the behavior of the AS MARC
importer re extents (MARC field 300).  Please consider providing feedback
beforehand by email to kws2126 at columbia.edu. Sample MARC records would be
welcome! You may also offer your thoughts during the session.We hope to see
many of you at the online forum on Tuesday, March 22 at 9 am Eastern time.

Kevin

On Wed, Feb 23, 2022 at 4:04 PM Kevin W. Schlottmann <kws2126 at columbia.edu>
wrote:

> Dear ArchivesSpace community,
>
> The Metadata Standards subgroup of the Technical Advisory Committee will
> be presenting
> <https://archivesspace.atlassian.net/wiki/spaces/AC/pages/3033006097/TAC-MD+AS+Online+Forum+2022>
> at the ArchivesSpace Online Forum
> <https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/3036282881/ArchivesSpace+Online+Forum+2022>
> on Tuesday, March 22 at 9am EST.
>
> During our discussion we will talk about how we prioritize support for
> various standards
> <https://archivesspace.atlassian.net/wiki/spaces/AC/pages/3003252776/Draft+of+Tiers+of+Support>
> and share news about our ongoing work on the MARC importer and the current
> MARC import mappings
> <https://docs.google.com/spreadsheets/d/17zhNYoR2kYxfsm5bXBwoJN9YcRY_eSR3fIPKCUz4m0Q/edit#gid=1527709562>
> .
>
> We are also looking for community feedback on a specific metadata
> question, below. Please consider providing feedback beforehand by email to
> kws2126 at columbia.edu. Sample MARC records would be welcome! You may also
> offer your thoughts during the session.
>
> Issue: Improving the MARC 300 field
> <https://www.loc.gov/marc/bibliographic/bd300.html> import behavior
>
> Do you have MARC records for your archival holdings? Then you probably
> have 300 fields. The MARC 300 “Physical Description” field contains extent
> information critical for archival control of material, like 34 linear feet,
> or 12 boxes (10 cubic feet).
>
> The current AS MARC importer
> <https://github.com/archivesspace/archivesspace/blob/master/backend/app/converters/lib/marcxml_bib_base_map.rb#L868>
> only parses the 300 field according to one very specific pattern, and
> otherwise defaults to “1 linear feet.” This means that anyone doing bulk
> import of MARC records may be silently wiping out their archivist-supplied
> extents without realizing it. A recent ticket
> <https://archivesspace.atlassian.net/browse/ANW-1260> also noted that
> 300$f fields are ignored entirely.
>
> What we would like from the community is how your 300 fields are
> structured, and how you would want 300 fields parsed on import. Sample data
> will help us make recommendations on what should be happening. For
> example, this is a common construction (from LC) that is NOT handled by the
> MARC importer:
>
> 300 ǂa 5 ǂf boxes ǂa (3 ǂf linear ft.)
>
> A discussion based on that sample might be: Should this pattern be
> supported? How should this be parsed?  How should all of that punctuation
> be handled?
>
> The Metadata Standards subgroup will take what it learns and develop a
> specification for the desired behavior, but we need to hear from you.
>
> Sent with apologies for cross-posting.
>
> Best,
>
> Kevin
>
> --
>
> Kevin Schlottmann
>
> Head of Archives Processing
>
> Rare Book & Manuscript Library
>
> Butler Library, Room 801
>
> Columbia University
>
> Pronouns: he/him/his
>
> 535 W. 114th St., New York, NY  10027
>
> (212) 854-8483
>
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