From benn.joseph at northwestern.edu Tue Mar 1 10:37:30 2022 From: benn.joseph at northwestern.edu (Benn Joseph) Date: Tue, 1 Mar 2022 15:37:30 +0000 Subject: [Archivesspace_Users_Group] Folder label creation from resource record In-Reply-To: References: Message-ID: Hi Betts, Yes, we have developed just such a thing and have been using it for a while now, to print both folder and box labels-the program can either use the ingest spreadsheet that goes into ArchivesSpace, or it can retrieve data that is already in ASpace to create the labels. Although this program is not intended to be Northwestern-specific, it is still an open question whether or not it can meet anyone else's needs. Anyone interested in exploring the possibilities can contact Gary Strawn directly (mrsmith at northwestern.edu). Thanks, --Benn Benn Joseph (he/him/his) Head, Collections Services McCormick Library of Special Collections & University Archives Northwestern University Libraries Northwestern University www.library.northwestern.edu benn.joseph at northwestern.edu 847.467.6581 From: archivesspace_users_group-bounces at lyralists.lyrasis.org > On Behalf Of Coup, Betts Sent: Monday, February 28, 2022 3:35 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Folder label creation from resource record Hi everyone, I'm wondering if anyone has any advice for creating folder labels from resource records in ArchivesSpace. We have been using a Windows PowerShell script that runs over the exported EAD XML file to pull out appropriately leveled container information but have run into problems with it off and on. I'd love to hear what others are doing to create folder labels in an automated way from a resource record if anyone has ideas or solutions to recommend. Thanks for your time! Best, Betts Coup Betts Coup (she/her) Lead Processing Archivist Houghton Library elizabeth_coup at harvard.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From lneely at okeeffemuseum.org Tue Mar 1 11:27:47 2022 From: lneely at okeeffemuseum.org (Liz Neely) Date: Tue, 1 Mar 2022 16:27:47 +0000 Subject: [Archivesspace_Users_Group] Options for more nuanced publishing of notes and digital objects to EAD using the API? Message-ID: Hello, We at the Georgia O?Keeffe Museum use EAD3 to publish certain archival collections to our Collections Online. We also publish Finding Aids using the ASpace PUI. In Collections Online, we make use of notes that aren?t relevant to a PUI user (for example, to connect an archival item to a fine art record). When exporting EAD, There is the option to ?include unpublished? which allows me to have those unpublished notes available in the EAD for Collections Online while suppressing them for the PUI. But, this method of export also includes all unpublished DAO records, which I don?t want in Collections Online nor in the PUI. We are using the API to do these EAD3 exports. Is there a way using the API or in the Staff Interface to include more nuanced options in the publishing? ? Specifically can it be designed to include unpublished notes, but not include unpublished DAOs in the exported EAD? If someone has done this I would love to see the script if it?s on github! (We are using ASpace 2.6.0) Any advice welcome! Thank you, Liz Liz Neely (she/her) Curator of Digital Experience Georgia O?Keeffe Museum Santa Fe, New Mexico lneely at gokm.org -------------- next part -------------- An HTML attachment was scrubbed... URL: From Joshua.D.Shaw at dartmouth.edu Tue Mar 1 11:43:48 2022 From: Joshua.D.Shaw at dartmouth.edu (Joshua D. Shaw) Date: Tue, 1 Mar 2022 16:43:48 +0000 Subject: [Archivesspace_Users_Group] Folder label creation from resource record In-Reply-To: References: Message-ID: There's also a plugin that I've developed that allows you to print labels from the application itself. It does require some additional CSS depending on the label layout you are using, but there are some examples in the plugin. You'll want to grab the latest release for your version of ArchivesSpace: https://github.com/dartmouth-dltg/container_management_labels/releases Happy to add more detail about the CSS if you are interested! jds ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Benn Joseph Sent: Tuesday, March 1, 2022 10:37 AM To: Archivesspace Users Group Cc: Gary L Strawn Subject: Re: [Archivesspace_Users_Group] Folder label creation from resource record Hi Betts, Yes, we have developed just such a thing and have been using it for a while now, to print both folder and box labels?the program can either use the ingest spreadsheet that goes into ArchivesSpace, or it can retrieve data that is already in ASpace to create the labels. Although this program is not intended to be Northwestern-specific, it is still an open question whether or not it can meet anyone else?s needs. Anyone interested in exploring the possibilities can contact Gary Strawn directly (mrsmith at northwestern.edu). Thanks, --Benn Benn Joseph (he/him/his) Head, Collections Services McCormick Library of Special Collections & University Archives Northwestern University Libraries Northwestern University www.library.northwestern.edu benn.joseph at northwestern.edu 847.467.6581 From: archivesspace_users_group-bounces at lyralists.lyrasis.org > On Behalf Of Coup, Betts Sent: Monday, February 28, 2022 3:35 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Folder label creation from resource record Hi everyone, I'm wondering if anyone has any advice for creating folder labels from resource records in ArchivesSpace. We have been using a Windows PowerShell script that runs over the exported EAD XML file to pull out appropriately leveled container information but have run into problems with it off and on. I'd love to hear what others are doing to create folder labels in an automated way from a resource record if anyone has ideas or solutions to recommend. Thanks for your time! Best, Betts Coup Betts Coup (she/her) Lead Processing Archivist Houghton Library elizabeth_coup at harvard.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From VivianLea.Solek at Kofc.Org Tue Mar 1 11:48:27 2022 From: VivianLea.Solek at Kofc.Org (Solek, VivianLea) Date: Tue, 1 Mar 2022 16:48:27 +0000 Subject: [Archivesspace_Users_Group] Folder label creation from resource record In-Reply-To: References: Message-ID: Good morning all, With the discussion re: preprinted labels, I'm curious what labels you are using. Regular Avery file labels? Specialized labels with acid-free glue? Is anyone concerned about the long-term preservation issues associated with sticky labels? I've had too many older files that were labelled with sticky labels where the labels have fallen off so I'm generally shy about using them, even if they meet preservation standards.... Very curious how folks are addressing these issues. Many thanks. VivianLea VivianLea Solek Archivist Knights of Columbus Supreme Council Archives 1 State Street New Haven, CT 06511-6702 Phone 203 752-4578 Fax 203 865-0351 From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Joshua D. Shaw Sent: Tuesday, March 1, 2022 11:44 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Folder label creation from resource record There's also a plugin that I've developed that allows you to print labels from the application itself. It does require some additional CSS depending on the label layout you are using, but there are some examples in the plugin. You'll want to grab the latest release for your version of ArchivesSpace: https://github.com/dartmouth-dltg/container_management_labels/releases Happy to add more detail about the CSS if you are interested! jds ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Benn Joseph > Sent: Tuesday, March 1, 2022 10:37 AM To: Archivesspace Users Group > Cc: Gary L Strawn > Subject: Re: [Archivesspace_Users_Group] Folder label creation from resource record Hi Betts, Yes, we have developed just such a thing and have been using it for a while now, to print both folder and box labels-the program can either use the ingest spreadsheet that goes into ArchivesSpace, or it can retrieve data that is already in ASpace to create the labels. Although this program is not intended to be Northwestern-specific, it is still an open question whether or not it can meet anyone else's needs. Anyone interested in exploring the possibilities can contact Gary Strawn directly (mrsmith at northwestern.edu). Thanks, --Benn Benn Joseph (he/him/his) Head, Collections Services McCormick Library of Special Collections & University Archives Northwestern University Libraries Northwestern University www.library.northwestern.edu benn.joseph at northwestern.edu 847.467.6581 From: archivesspace_users_group-bounces at lyralists.lyrasis.org > On Behalf Of Coup, Betts Sent: Monday, February 28, 2022 3:35 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Folder label creation from resource record Hi everyone, I'm wondering if anyone has any advice for creating folder labels from resource records in ArchivesSpace. We have been using a Windows PowerShell script that runs over the exported EAD XML file to pull out appropriately leveled container information but have run into problems with it off and on. I'd love to hear what others are doing to create folder labels in an automated way from a resource record if anyone has ideas or solutions to recommend. Thanks for your time! Best, Betts Coup Betts Coup (she/her) Lead Processing Archivist Houghton Library elizabeth_coup at harvard.edu CONFIDENTIALITY NOTICE: This message and any attachments may contain confidential, proprietary or legally privileged information and is intended only for the use of the addressee or addressees named above for its intended purpose. If you are not the intended recipient of this message, this message constitutes notice that any review, retransmission, distribution, copying or other use or taking any action in reliance on the information in this message and its attachments, is prohibited. If you receive this communication in error, please immediately advise the sender by reply e-mail and delete this message and its attachments from your system without keeping a copy. Unless expressly stated in this e-mail, nothing in this message may be construed as a digital or electronic signature. Thank you. -------------- next part -------------- An HTML attachment was scrubbed... URL: From Joshua.D.Shaw at dartmouth.edu Tue Mar 1 11:57:47 2022 From: Joshua.D.Shaw at dartmouth.edu (Joshua D. Shaw) Date: Tue, 1 Mar 2022 16:57:47 +0000 Subject: [Archivesspace_Users_Group] Folder label creation from resource record In-Reply-To: References: Message-ID: We only label the boxes (and replace the labels when they yellow or fall off). Folders are done by hand with pencil. The labels we use are Dymo 30625 which are in no way preservation quality. jds ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Solek, VivianLea Sent: Tuesday, March 1, 2022 11:48 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Folder label creation from resource record Good morning all, With the discussion re: preprinted labels, I?m curious what labels you are using. Regular Avery file labels? Specialized labels with acid-free glue? Is anyone concerned about the long-term preservation issues associated with sticky labels? I?ve had too many older files that were labelled with sticky labels where the labels have fallen off so I?m generally shy about using them, even if they meet preservation standards?. Very curious how folks are addressing these issues. Many thanks. VivianLea VivianLea Solek Archivist Knights of Columbus Supreme Council Archives 1 State Street New Haven, CT 06511-6702 Phone 203 752-4578 Fax 203 865-0351 From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Joshua D. Shaw Sent: Tuesday, March 1, 2022 11:44 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Folder label creation from resource record There's also a plugin that I've developed that allows you to print labels from the application itself. It does require some additional CSS depending on the label layout you are using, but there are some examples in the plugin. You'll want to grab the latest release for your version of ArchivesSpace: https://github.com/dartmouth-dltg/container_management_labels/releases Happy to add more detail about the CSS if you are interested! jds ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Benn Joseph > Sent: Tuesday, March 1, 2022 10:37 AM To: Archivesspace Users Group > Cc: Gary L Strawn > Subject: Re: [Archivesspace_Users_Group] Folder label creation from resource record Hi Betts, Yes, we have developed just such a thing and have been using it for a while now, to print both folder and box labels?the program can either use the ingest spreadsheet that goes into ArchivesSpace, or it can retrieve data that is already in ASpace to create the labels. Although this program is not intended to be Northwestern-specific, it is still an open question whether or not it can meet anyone else?s needs. Anyone interested in exploring the possibilities can contact Gary Strawn directly (mrsmith at northwestern.edu). Thanks, --Benn Benn Joseph (he/him/his) Head, Collections Services McCormick Library of Special Collections & University Archives Northwestern University Libraries Northwestern University www.library.northwestern.edu benn.joseph at northwestern.edu 847.467.6581 From: archivesspace_users_group-bounces at lyralists.lyrasis.org > On Behalf Of Coup, Betts Sent: Monday, February 28, 2022 3:35 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Folder label creation from resource record Hi everyone, I'm wondering if anyone has any advice for creating folder labels from resource records in ArchivesSpace. We have been using a Windows PowerShell script that runs over the exported EAD XML file to pull out appropriately leveled container information but have run into problems with it off and on. I'd love to hear what others are doing to create folder labels in an automated way from a resource record if anyone has ideas or solutions to recommend. Thanks for your time! Best, Betts Coup Betts Coup (she/her) Lead Processing Archivist Houghton Library elizabeth_coup at harvard.edu CONFIDENTIALITY NOTICE: This message and any attachments may contain confidential, proprietary or legally privileged information and is intended only for the use of the addressee or addressees named above for its intended purpose. If you are not the intended recipient of this message, this message constitutes notice that any review, retransmission, distribution, copying or other use or taking any action in reliance on the information in this message and its attachments, is prohibited. If you receive this communication in error, please immediately advise the sender by reply e-mail and delete this message and its attachments from your system without keeping a copy. Unless expressly stated in this e-mail, nothing in this message may be construed as a digital or electronic signature. Thank you. -------------- next part -------------- An HTML attachment was scrubbed... URL: From VivianLea.Solek at Kofc.Org Tue Mar 1 11:59:55 2022 From: VivianLea.Solek at Kofc.Org (Solek, VivianLea) Date: Tue, 1 Mar 2022 16:59:55 +0000 Subject: [Archivesspace_Users_Group] Folder label creation from resource record In-Reply-To: References: Message-ID: AAhh...thank you very much for clarifying. Somehow, I imagined that people were printing file labels! VivianLea Solek Archivist Knights of Columbus Supreme Council Archives 1 State Street New Haven, CT 06511-6702 Phone 203 752-4578 Fax 203 865-0351 From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Joshua D. Shaw Sent: Tuesday, March 1, 2022 11:58 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Folder label creation from resource record We only label the boxes (and replace the labels when they yellow or fall off). Folders are done by hand with pencil. The labels we use are Dymo 30625 which are in no way preservation quality. jds ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Solek, VivianLea > Sent: Tuesday, March 1, 2022 11:48 AM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Folder label creation from resource record Good morning all, With the discussion re: preprinted labels, I'm curious what labels you are using. Regular Avery file labels? Specialized labels with acid-free glue? Is anyone concerned about the long-term preservation issues associated with sticky labels? I've had too many older files that were labelled with sticky labels where the labels have fallen off so I'm generally shy about using them, even if they meet preservation standards.... Very curious how folks are addressing these issues. Many thanks. VivianLea VivianLea Solek Archivist Knights of Columbus Supreme Council Archives 1 State Street New Haven, CT 06511-6702 Phone 203 752-4578 Fax 203 865-0351 From: archivesspace_users_group-bounces at lyralists.lyrasis.org > On Behalf Of Joshua D. Shaw Sent: Tuesday, March 1, 2022 11:44 AM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Folder label creation from resource record There's also a plugin that I've developed that allows you to print labels from the application itself. It does require some additional CSS depending on the label layout you are using, but there are some examples in the plugin. You'll want to grab the latest release for your version of ArchivesSpace: https://github.com/dartmouth-dltg/container_management_labels/releases Happy to add more detail about the CSS if you are interested! jds ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Benn Joseph > Sent: Tuesday, March 1, 2022 10:37 AM To: Archivesspace Users Group > Cc: Gary L Strawn > Subject: Re: [Archivesspace_Users_Group] Folder label creation from resource record Hi Betts, Yes, we have developed just such a thing and have been using it for a while now, to print both folder and box labels-the program can either use the ingest spreadsheet that goes into ArchivesSpace, or it can retrieve data that is already in ASpace to create the labels. Although this program is not intended to be Northwestern-specific, it is still an open question whether or not it can meet anyone else's needs. Anyone interested in exploring the possibilities can contact Gary Strawn directly (mrsmith at northwestern.edu). Thanks, --Benn Benn Joseph (he/him/his) Head, Collections Services McCormick Library of Special Collections & University Archives Northwestern University Libraries Northwestern University www.library.northwestern.edu benn.joseph at northwestern.edu 847.467.6581 From: archivesspace_users_group-bounces at lyralists.lyrasis.org > On Behalf Of Coup, Betts Sent: Monday, February 28, 2022 3:35 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Folder label creation from resource record Hi everyone, I'm wondering if anyone has any advice for creating folder labels from resource records in ArchivesSpace. We have been using a Windows PowerShell script that runs over the exported EAD XML file to pull out appropriately leveled container information but have run into problems with it off and on. I'd love to hear what others are doing to create folder labels in an automated way from a resource record if anyone has ideas or solutions to recommend. Thanks for your time! Best, Betts Coup Betts Coup (she/her) Lead Processing Archivist Houghton Library elizabeth_coup at harvard.edu CONFIDENTIALITY NOTICE: This message and any attachments may contain confidential, proprietary or legally privileged information and is intended only for the use of the addressee or addressees named above for its intended purpose. If you are not the intended recipient of this message, this message constitutes notice that any review, retransmission, distribution, copying or other use or taking any action in reliance on the information in this message and its attachments, is prohibited. If you receive this communication in error, please immediately advise the sender by reply e-mail and delete this message and its attachments from your system without keeping a copy. Unless expressly stated in this e-mail, nothing in this message may be construed as a digital or electronic signature. Thank you. CONFIDENTIALITY NOTICE: This message and any attachments may contain confidential, proprietary or legally privileged information and is intended only for the use of the addressee or addressees named above for its intended purpose. If you are not the intended recipient of this message, this message constitutes notice that any review, retransmission, distribution, copying or other use or taking any action in reliance on the information in this message and its attachments, is prohibited. If you receive this communication in error, please immediately advise the sender by reply e-mail and delete this message and its attachments from your system without keeping a copy. Unless expressly stated in this e-mail, nothing in this message may be construed as a digital or electronic signature. Thank you. -------------- next part -------------- An HTML attachment was scrubbed... URL: From Joshua.D.Shaw at dartmouth.edu Tue Mar 1 12:04:48 2022 From: Joshua.D.Shaw at dartmouth.edu (Joshua D. Shaw) Date: Tue, 1 Mar 2022 17:04:48 +0000 Subject: [Archivesspace_Users_Group] Folder label creation from resource record In-Reply-To: References: Message-ID: I should note that the plugin does? allow for file label printing (if you want to go that route!) But we don't use that feature. I think Yale may though. jds ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Solek, VivianLea Sent: Tuesday, March 1, 2022 11:59 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Folder label creation from resource record AAhh?thank you very much for clarifying. Somehow, I imagined that people were printing file labels! VivianLea Solek Archivist Knights of Columbus Supreme Council Archives 1 State Street New Haven, CT 06511-6702 Phone 203 752-4578 Fax 203 865-0351 From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Joshua D. Shaw Sent: Tuesday, March 1, 2022 11:58 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Folder label creation from resource record We only label the boxes (and replace the labels when they yellow or fall off). Folders are done by hand with pencil. The labels we use are Dymo 30625 which are in no way preservation quality. jds ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Solek, VivianLea > Sent: Tuesday, March 1, 2022 11:48 AM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Folder label creation from resource record Good morning all, With the discussion re: preprinted labels, I?m curious what labels you are using. Regular Avery file labels? Specialized labels with acid-free glue? Is anyone concerned about the long-term preservation issues associated with sticky labels? I?ve had too many older files that were labelled with sticky labels where the labels have fallen off so I?m generally shy about using them, even if they meet preservation standards?. Very curious how folks are addressing these issues. Many thanks. VivianLea VivianLea Solek Archivist Knights of Columbus Supreme Council Archives 1 State Street New Haven, CT 06511-6702 Phone 203 752-4578 Fax 203 865-0351 From: archivesspace_users_group-bounces at lyralists.lyrasis.org > On Behalf Of Joshua D. Shaw Sent: Tuesday, March 1, 2022 11:44 AM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Folder label creation from resource record There's also a plugin that I've developed that allows you to print labels from the application itself. It does require some additional CSS depending on the label layout you are using, but there are some examples in the plugin. You'll want to grab the latest release for your version of ArchivesSpace: https://github.com/dartmouth-dltg/container_management_labels/releases Happy to add more detail about the CSS if you are interested! jds ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Benn Joseph > Sent: Tuesday, March 1, 2022 10:37 AM To: Archivesspace Users Group > Cc: Gary L Strawn > Subject: Re: [Archivesspace_Users_Group] Folder label creation from resource record Hi Betts, Yes, we have developed just such a thing and have been using it for a while now, to print both folder and box labels?the program can either use the ingest spreadsheet that goes into ArchivesSpace, or it can retrieve data that is already in ASpace to create the labels. Although this program is not intended to be Northwestern-specific, it is still an open question whether or not it can meet anyone else?s needs. Anyone interested in exploring the possibilities can contact Gary Strawn directly (mrsmith at northwestern.edu). Thanks, --Benn Benn Joseph (he/him/his) Head, Collections Services McCormick Library of Special Collections & University Archives Northwestern University Libraries Northwestern University www.library.northwestern.edu benn.joseph at northwestern.edu 847.467.6581 From: archivesspace_users_group-bounces at lyralists.lyrasis.org > On Behalf Of Coup, Betts Sent: Monday, February 28, 2022 3:35 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Folder label creation from resource record Hi everyone, I'm wondering if anyone has any advice for creating folder labels from resource records in ArchivesSpace. We have been using a Windows PowerShell script that runs over the exported EAD XML file to pull out appropriately leveled container information but have run into problems with it off and on. I'd love to hear what others are doing to create folder labels in an automated way from a resource record if anyone has ideas or solutions to recommend. Thanks for your time! Best, Betts Coup Betts Coup (she/her) Lead Processing Archivist Houghton Library elizabeth_coup at harvard.edu CONFIDENTIALITY NOTICE: This message and any attachments may contain confidential, proprietary or legally privileged information and is intended only for the use of the addressee or addressees named above for its intended purpose. If you are not the intended recipient of this message, this message constitutes notice that any review, retransmission, distribution, copying or other use or taking any action in reliance on the information in this message and its attachments, is prohibited. If you receive this communication in error, please immediately advise the sender by reply e-mail and delete this message and its attachments from your system without keeping a copy. Unless expressly stated in this e-mail, nothing in this message may be construed as a digital or electronic signature. Thank you. CONFIDENTIALITY NOTICE: This message and any attachments may contain confidential, proprietary or legally privileged information and is intended only for the use of the addressee or addressees named above for its intended purpose. If you are not the intended recipient of this message, this message constitutes notice that any review, retransmission, distribution, copying or other use or taking any action in reliance on the information in this message and its attachments, is prohibited. If you receive this communication in error, please immediately advise the sender by reply e-mail and delete this message and its attachments from your system without keeping a copy. Unless expressly stated in this e-mail, nothing in this message may be construed as a digital or electronic signature. Thank you. -------------- next part -------------- An HTML attachment was scrubbed... URL: From brijmcla at iu.edu Tue Mar 1 12:30:00 2022 From: brijmcla at iu.edu (McLaughlin, Brianna Jean) Date: Tue, 1 Mar 2022 17:30:00 +0000 Subject: [Archivesspace_Users_Group] User Defined Fields use cases Message-ID: Hi all, Would anyone mind sharing some uses cases for User Defined Fields on Resource or Accession records? Thanks! Bri McLaughlin, she/her/hers Visiting Metadata Services Librarian Indiana University 812-856-3321 -------------- next part -------------- An HTML attachment was scrubbed... URL: From ahaywood at cca.qc.ca Tue Mar 1 12:46:16 2022 From: ahaywood at cca.qc.ca (Anna Haywood) Date: Tue, 1 Mar 2022 17:46:16 +0000 Subject: [Archivesspace_Users_Group] User Defined Fields use cases In-Reply-To: References: Message-ID: Hello Bri, We use one user defined field in the Resource record as an alternate title (French equivalent of our English title), and one in the accession record to indicate the "credit line" which is a citation for the collection we've agreed on with the donor. Best, Anna --- Anna Haywood Archiviste Archivist Centre Canadien d'Architecture Canadian Centre for Architecture 1920, rue Baile, Montr?al, Qu?bec, Canada, H3H 2S6 +1 5149397001x1368 cca.qc.ca Twitter | Instagram | Facebook | YouTube Comment comprendre les liens que nous entretenons avec les processus coloniaux? How can we understand the broader connections we have to settler colonial processes? Inscrivez-vous pour recevoir de nos nouvelles. Sign up to get news from us. From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of McLaughlin, Brianna Jean Sent: Tuesday, March 1, 2022 12:30 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] User Defined Fields use cases Hi all, Would anyone mind sharing some uses cases for User Defined Fields on Resource or Accession records? Thanks! Bri McLaughlin, she/her/hers Visiting Metadata Services Librarian Indiana University 812-856-3321 -------------- next part -------------- An HTML attachment was scrubbed... URL: From elizabeth_coup at harvard.edu Tue Mar 1 12:50:29 2022 From: elizabeth_coup at harvard.edu (Coup, Betts) Date: Tue, 1 Mar 2022 17:50:29 +0000 Subject: [Archivesspace_Users_Group] Folder label creation from resource record In-Reply-To: References: Message-ID: Hi VivienLea, We do print file labels at Houghton Library. We have a specific type of label that we use that has been approved for preservation reasons by our preservation and end processing team. The one other institution I've spoken with about these also uses those labels: Demco A-16, which are 1" x 4" labels. Please let me know if you have any questions and I can put you in touch more with those who make the decisions around these things! Best, Betts Betts Coup (she/her) Lead Processing Archivist Houghton Library elizabeth_coup at harvard.edu ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Joshua D. Shaw Sent: Tuesday, March 1, 2022 12:04 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Folder label creation from resource record I should note that the plugin does? allow for file label printing (if you want to go that route!) But we don't use that feature. I think Yale may though. jds ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Solek, VivianLea Sent: Tuesday, March 1, 2022 11:59 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Folder label creation from resource record AAhh?thank you very much for clarifying. Somehow, I imagined that people were printing file labels! VivianLea Solek Archivist Knights of Columbus Supreme Council Archives 1 State Street New Haven, CT 06511-6702 Phone 203 752-4578 Fax 203 865-0351 From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Joshua D. Shaw Sent: Tuesday, March 1, 2022 11:58 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Folder label creation from resource record We only label the boxes (and replace the labels when they yellow or fall off). Folders are done by hand with pencil. The labels we use are Dymo 30625 which are in no way preservation quality. jds ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Solek, VivianLea > Sent: Tuesday, March 1, 2022 11:48 AM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Folder label creation from resource record Good morning all, With the discussion re: preprinted labels, I?m curious what labels you are using. Regular Avery file labels? Specialized labels with acid-free glue? Is anyone concerned about the long-term preservation issues associated with sticky labels? I?ve had too many older files that were labelled with sticky labels where the labels have fallen off so I?m generally shy about using them, even if they meet preservation standards?. Very curious how folks are addressing these issues. Many thanks. VivianLea VivianLea Solek Archivist Knights of Columbus Supreme Council Archives 1 State Street New Haven, CT 06511-6702 Phone 203 752-4578 Fax 203 865-0351 From: archivesspace_users_group-bounces at lyralists.lyrasis.org > On Behalf Of Joshua D. Shaw Sent: Tuesday, March 1, 2022 11:44 AM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Folder label creation from resource record There's also a plugin that I've developed that allows you to print labels from the application itself. It does require some additional CSS depending on the label layout you are using, but there are some examples in the plugin. You'll want to grab the latest release for your version of ArchivesSpace: https://github.com/dartmouth-dltg/container_management_labels/releases Happy to add more detail about the CSS if you are interested! jds ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Benn Joseph > Sent: Tuesday, March 1, 2022 10:37 AM To: Archivesspace Users Group > Cc: Gary L Strawn > Subject: Re: [Archivesspace_Users_Group] Folder label creation from resource record Hi Betts, Yes, we have developed just such a thing and have been using it for a while now, to print both folder and box labels?the program can either use the ingest spreadsheet that goes into ArchivesSpace, or it can retrieve data that is already in ASpace to create the labels. Although this program is not intended to be Northwestern-specific, it is still an open question whether or not it can meet anyone else?s needs. Anyone interested in exploring the possibilities can contact Gary Strawn directly (mrsmith at northwestern.edu). Thanks, --Benn Benn Joseph (he/him/his) Head, Collections Services McCormick Library of Special Collections & University Archives Northwestern University Libraries Northwestern University www.library.northwestern.edu benn.joseph at northwestern.edu 847.467.6581 From: archivesspace_users_group-bounces at lyralists.lyrasis.org > On Behalf Of Coup, Betts Sent: Monday, February 28, 2022 3:35 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Folder label creation from resource record Hi everyone, I'm wondering if anyone has any advice for creating folder labels from resource records in ArchivesSpace. We have been using a Windows PowerShell script that runs over the exported EAD XML file to pull out appropriately leveled container information but have run into problems with it off and on. I'd love to hear what others are doing to create folder labels in an automated way from a resource record if anyone has ideas or solutions to recommend. Thanks for your time! Best, Betts Coup Betts Coup (she/her) Lead Processing Archivist Houghton Library elizabeth_coup at harvard.edu CONFIDENTIALITY NOTICE: This message and any attachments may contain confidential, proprietary or legally privileged information and is intended only for the use of the addressee or addressees named above for its intended purpose. If you are not the intended recipient of this message, this message constitutes notice that any review, retransmission, distribution, copying or other use or taking any action in reliance on the information in this message and its attachments, is prohibited. If you receive this communication in error, please immediately advise the sender by reply e-mail and delete this message and its attachments from your system without keeping a copy. Unless expressly stated in this e-mail, nothing in this message may be construed as a digital or electronic signature. Thank you. CONFIDENTIALITY NOTICE: This message and any attachments may contain confidential, proprietary or legally privileged information and is intended only for the use of the addressee or addressees named above for its intended purpose. If you are not the intended recipient of this message, this message constitutes notice that any review, retransmission, distribution, copying or other use or taking any action in reliance on the information in this message and its attachments, is prohibited. If you receive this communication in error, please immediately advise the sender by reply e-mail and delete this message and its attachments from your system without keeping a copy. Unless expressly stated in this e-mail, nothing in this message may be construed as a digital or electronic signature. Thank you. -------------- next part -------------- An HTML attachment was scrubbed... URL: From Joshua.D.Shaw at dartmouth.edu Tue Mar 1 13:07:55 2022 From: Joshua.D.Shaw at dartmouth.edu (Joshua D. Shaw) Date: Tue, 1 Mar 2022 18:07:55 +0000 Subject: [Archivesspace_Users_Group] User Defined Fields use cases In-Reply-To: References: Message-ID: We use user defined fields primarily to map to some specific MARC fields not included in the general export or modify the MARC export. Examples include using a boolean to indicate if the 007 field should indicate if the resource is an audio recording (e.g. for oral histories). Things like that mainly for us. We use the user_defined_basic plugin as part of our workflow: https://github.com/hudmol/user_defined_in_basic Joshua ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Anna Haywood Sent: Tuesday, March 1, 2022 12:46 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: Re: [Archivesspace_Users_Group] User Defined Fields use cases Hello Bri, We use one user defined field in the Resource record as an alternate title (French equivalent of our English title), and one in the accession record to indicate the ?credit line? which is a citation for the collection we?ve agreed on with the donor. Best, Anna --- Anna Haywood Archiviste Archivist Centre Canadien d'Architecture Canadian Centre for Architecture 1920, rue Baile, Montr?al, Qu?bec, Canada, H3H 2S6 +1 5149397001x1368 cca.qc.ca Twitter | Instagram | Facebook | YouTube Comment comprendre les liens que nous entretenons avec les processus coloniaux? How can we understand the broader connections we have to settler colonial processes? Inscrivez-vous pour recevoir de nos nouvelles. Sign up to get news from us. From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of McLaughlin, Brianna Jean Sent: Tuesday, March 1, 2022 12:30 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] User Defined Fields use cases Hi all, Would anyone mind sharing some uses cases for User Defined Fields on Resource or Accession records? Thanks! Bri McLaughlin, she/her/hers Visiting Metadata Services Librarian Indiana University 812-856-3321 -------------- next part -------------- An HTML attachment was scrubbed... URL: From kate_bowers at harvard.edu Tue Mar 1 13:22:03 2022 From: kate_bowers at harvard.edu (Bowers, Kate A.) Date: Tue, 1 Mar 2022 18:22:03 +0000 Subject: [Archivesspace_Users_Group] User Defined Fields use cases In-Reply-To: References: Message-ID: Imagine a case where you take in an entire archive, with its own accession data and accession number format, and you wish to create one-to-one accessions in your own system for the accessions that you inherited. Imagine a case where accession numbers had been assigned in error. Imagine you have a complicated corporate environment, and the people who send you accessions from a single "agent" are different people with different contact information, so that adding a "contact" to an agent would leave ambiguity as to whom to contact regarding the accession or changing the contact on the agent would, essentially, change the record of the transfer. Here are some of the fields you might want: * Former accession number. * Alternate accession number. * Source of accession data and ingest date (for accession data migrated into AS) * Contact information for the accession. From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of McLaughlin, Brianna Jean Sent: Tuesday, March 1, 2022 12:30 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] User Defined Fields use cases Hi all, Would anyone mind sharing some uses cases for User Defined Fields on Resource or Accession records? Thanks! Bri McLaughlin, she/her/hers Visiting Metadata Services Librarian Indiana University 812-856-3321 -------------- next part -------------- An HTML attachment was scrubbed... URL: From livsolis at utexas.edu Tue Mar 1 13:41:01 2022 From: livsolis at utexas.edu (Olivia S Solis) Date: Tue, 1 Mar 2022 12:41:01 -0600 Subject: [Archivesspace_Users_Group] User Defined Fields use cases In-Reply-To: References: Message-ID: Hi Bri, Some of our uses include: Accrual (Boolean): Quick way to determine if an accession is a completely new collection Filing Title (Accessions): Our main Title field style direct order Migration Statement: Statement to indicate a resource or accession record was migrated into ASpace from another format plus any major migration issue that might affect the record's interpretation We've considered them for other purposes. Thanks, Olivia On Tue, Mar 1, 2022 at 11:30 AM McLaughlin, Brianna Jean wrote: > Hi all, > > > > Would anyone mind sharing some uses cases for User Defined Fields on > Resource or Accession records? > > > > Thanks! > > > > Bri McLaughlin, she/her/hers > > Visiting Metadata Services Librarian > > Indiana University > > 812-856-3321 > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > -- Olivia Solis, MSIS (she/her) Metadata Coordinator Dolph Briscoe Center for American History The University of Texas at Austin 2300 Red River St. Stop D1100 Austin TX, 78712-1426 (512) 232-8013 -------------- next part -------------- An HTML attachment was scrubbed... URL: From Corey.Schmidt at uga.edu Tue Mar 1 13:43:31 2022 From: Corey.Schmidt at uga.edu (Corey Schmidt) Date: Tue, 1 Mar 2022 18:43:31 +0000 Subject: [Archivesspace_Users_Group] User Defined Fields use cases In-Reply-To: References: Message-ID: Hey Bri, We use User Defined Fields for our resource records to keep track of acquisition data from legacy catalog systems and practices. For instance: integer_1: GALIN Accession Number - old old catalog integer_2: GIL Accession Number - current catalog, but old practice text_1: Arrival Status/Gift Information text_4: Donor Information date_1: Date Received Corey From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of McLaughlin, Brianna Jean Sent: Tuesday, March 1, 2022 12:30 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] User Defined Fields use cases [EXTERNAL SENDER - PROCEED CAUTIOUSLY] Hi all, Would anyone mind sharing some uses cases for User Defined Fields on Resource or Accession records? Thanks! Bri McLaughlin, she/her/hers Visiting Metadata Services Librarian Indiana University 812-856-3321 -------------- next part -------------- An HTML attachment was scrubbed... URL: From kws2126 at columbia.edu Tue Mar 1 14:52:24 2022 From: kws2126 at columbia.edu (Kevin W. Schlottmann) Date: Tue, 1 Mar 2022 14:52:24 -0500 Subject: [Archivesspace_Users_Group] User Defined Fields use cases In-Reply-To: References: Message-ID: Hi Bri, On resource records, we use user-defined strings to store OCLC numbers, and have a little custom mapping that outputs these to the MARC 035 field. We also have a user-defined controlled vocabulary list that we use to assign records to a collecting area (e.g. Literature, US History) that correspond to a curatorial area of strength. BTW I love this thread - it's great to see how others are using these fields. Best, Kevin On Tue, Mar 1, 2022 at 1:43 PM Corey Schmidt wrote: > Hey Bri, > > We use User Defined Fields for our resource records to keep track of > acquisition data from legacy catalog systems and practices. For instance: > > integer_1: GALIN Accession Number - old old catalog > > integer_2: GIL Accession Number ? current catalog, but old practice > > text_1: Arrival Status/Gift Information > > text_4: Donor Information > > date_1: Date Received > > > Corey > > > > *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto: > archivesspace_users_group-bounces at lyralists.lyrasis.org] *On Behalf Of *McLaughlin, > Brianna Jean > *Sent:* Tuesday, March 1, 2022 12:30 PM > *To:* archivesspace_users_group at lyralists.lyrasis.org > *Subject:* [Archivesspace_Users_Group] User Defined Fields use cases > > > > [EXTERNAL SENDER - PROCEED CAUTIOUSLY] > > Hi all, > > > > Would anyone mind sharing some uses cases for User Defined Fields on > Resource or Accession records? > > > > Thanks! > > > > Bri McLaughlin, she/her/hers > > Visiting Metadata Services Librarian > > Indiana University > > 812-856-3321 > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > -- Kevin Schlottmann Head of Archives Processing Rare Book & Manuscript Library Butler Library, Room 801 Columbia University *Pronouns: he/him/his* 535 W. 114th St., New York, NY 10027 (212) 854-8483 -------------- next part -------------- An HTML attachment was scrubbed... URL: From rneal at richmond.edu Tue Mar 1 15:22:27 2022 From: rneal at richmond.edu (Neal, Rick) Date: Tue, 1 Mar 2022 20:22:27 +0000 Subject: [Archivesspace_Users_Group] Quick question Message-ID: Good afternoon, I want to thank everyone who answered my many questions concerning ArchivesSpace through the years. I have one last request. I will no longer be supporting ArchivesSpace and need to remove myself from this listserve. Can someone point me to the directions on how to do that? Thanks very much! Rick Neal From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Kevin W. Schlottmann Sent: Tuesday, March 1, 2022 2:52 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] User Defined Fields use cases External Email: Use caution in opening links, attachments, and buying gift cards. Hi Bri, On resource records, we use user-defined strings to store OCLC numbers, and have a little custom mapping that outputs these to the MARC 035 field. We also have a user-defined controlled vocabulary list that we use to assign records to a collecting area (e.g. Literature, US History) that correspond to a curatorial area of strength. BTW I love this thread - it's great to see how others are using these fields. Best, Kevin On Tue, Mar 1, 2022 at 1:43 PM Corey Schmidt > wrote: Hey Bri, We use User Defined Fields for our resource records to keep track of acquisition data from legacy catalog systems and practices. For instance: integer_1: GALIN Accession Number - old old catalog integer_2: GIL Accession Number ? current catalog, but old practice text_1: Arrival Status/Gift Information text_4: Donor Information date_1: Date Received Corey From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of McLaughlin, Brianna Jean Sent: Tuesday, March 1, 2022 12:30 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] User Defined Fields use cases [EXTERNAL SENDER - PROCEED CAUTIOUSLY] Hi all, Would anyone mind sharing some uses cases for User Defined Fields on Resource or Accession records? Thanks! Bri McLaughlin, she/her/hers Visiting Metadata Services Librarian Indiana University 812-856-3321 _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Kevin Schlottmann Head of Archives Processing Rare Book & Manuscript Library Butler Library, Room 801 Columbia University Pronouns: he/him/his 535 W. 114th St., New York, NY 10027 (212) 854-8483 -------------- next part -------------- An HTML attachment was scrubbed... URL: From laurie.arp at lyrasis.org Tue Mar 1 16:27:31 2022 From: laurie.arp at lyrasis.org (Laurie Arp) Date: Tue, 1 Mar 2022 21:27:31 +0000 Subject: [Archivesspace_Users_Group] New ArchivesSpace Developer: Casey Rhodes Message-ID: Greetings, LYRASIS, as the organizational home for ArchivesSpace, is excited to announce that Casey Rhodes will be joining us as the ArchivesSpace Developer. Casey's experience working with complex legacy applications in similar domains, along with her extensive software development background will make her a welcome addition to the ArchivesSpace team and ArchivesSpace community. Casey will be responsible for implementing features and fixing bugs identified and prioritized by the ArchivesSpace community. She will work in collaboration with the ArchivesSpace Technical Lead Brian Hoffman and others on the Program Team, code committers, the Technical Advisory Council (TAC), and LYRASIS IT staff. Most recently, Casey served as a Senior Backend Developer at Deep Web Technologies (acquired by Amplyfi, Ltd.). Before that she served as an Electronic Engineer at the Air Force Research Laboratory - Space Vehicles Directorate. Casey earned a Bachelor's in Physics from the University of Rochester. Casey will officially join the ArchivesSpace team March 7th. Please join us in welcoming Casey to the ArchivesSpace community! Laurie Gemmill Arp Director, DuraSpace Community Supported Programs laurie.arp at lyrasis.org 800.999.8558 x 2908 [cid:image001.jpg at 01D82D7A.E816D4A0] Pronouns: she/her/hers -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 173974 bytes Desc: image001.jpg URL: From Jessica.Crouch at lyrasis.org Wed Mar 2 09:26:17 2022 From: Jessica.Crouch at lyrasis.org (Jessica Crouch) Date: Wed, 2 Mar 2022 14:26:17 +0000 Subject: [Archivesspace_Users_Group] Listserv preferences In-Reply-To: References: Message-ID: Hi Rick (and the rest of the user group listserv), You can always manage your listserv preferences at http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group. You can find this and other resources for accessing ArchivesSpace member benefits in the member area of the ArchivesSpace website. Best, Jessica Jessica Dowd Crouch Community Engagement Coordinator for ArchivesSpace jessica.crouch at lyrasis.org From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Neal, Rick Date: Tuesday, March 1, 2022 at 3:22 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Quick question Good afternoon, I want to thank everyone who answered my many questions concerning ArchivesSpace through the years. I have one last request. I will no longer be supporting ArchivesSpace and need to remove myself from this listserve. Can someone point me to the directions on how to do that? Thanks very much! Rick Neal From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Kevin W. Schlottmann Sent: Tuesday, March 1, 2022 2:52 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] User Defined Fields use cases External Email: Use caution in opening links, attachments, and buying gift cards. Hi Bri, On resource records, we use user-defined strings to store OCLC numbers, and have a little custom mapping that outputs these to the MARC 035 field. We also have a user-defined controlled vocabulary list that we use to assign records to a collecting area (e.g. Literature, US History) that correspond to a curatorial area of strength. BTW I love this thread - it's great to see how others are using these fields. Best, Kevin On Tue, Mar 1, 2022 at 1:43 PM Corey Schmidt > wrote: Hey Bri, We use User Defined Fields for our resource records to keep track of acquisition data from legacy catalog systems and practices. For instance: integer_1: GALIN Accession Number - old old catalog integer_2: GIL Accession Number ? current catalog, but old practice text_1: Arrival Status/Gift Information text_4: Donor Information date_1: Date Received Corey From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of McLaughlin, Brianna Jean Sent: Tuesday, March 1, 2022 12:30 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] User Defined Fields use cases [EXTERNAL SENDER - PROCEED CAUTIOUSLY] Hi all, Would anyone mind sharing some uses cases for User Defined Fields on Resource or Accession records? Thanks! Bri McLaughlin, she/her/hers Visiting Metadata Services Librarian Indiana University 812-856-3321 _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Kevin Schlottmann Head of Archives Processing Rare Book & Manuscript Library Butler Library, Room 801 Columbia University Pronouns: he/him/his 535 W. 114th St., New York, NY 10027 (212) 854-8483 -------------- next part -------------- An HTML attachment was scrubbed... URL: From hanstra at nd.edu Wed Mar 2 09:49:53 2022 From: hanstra at nd.edu (Tom Hanstra) Date: Wed, 2 Mar 2022 09:49:53 -0500 Subject: [Archivesspace_Users_Group] Indexing issues with 3.2.0 Message-ID: We have a fairly large collection (765 K records) which I'm indexing on a 3.2.0 instance. What I'm seeing now on both times it has completed is that the indexer will complete (last message) and then go into the long gap where it (I assume) is doing some post-indexing cleanup prior to reporting a large number of deleted records. During that time, it reports an error in connecting to the database. I really doubt that the database is inaccessible during that time period. Is this error just a matter of the server temporarily losing connection, which is reestablished later? Or is this something that could be causing actual issues for the indexing? What is actually going on during that gap between the time when it says the last of the records is indexed and the time it reports records being deleted? For us, that gap can last several hours. Thanks in advance for any help you can provide to clarify what happens. Tom -- *Tom Hanstra* *Sr. Systems Administrator* hanstra at nd.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From brijmcla at iu.edu Wed Mar 2 11:42:57 2022 From: brijmcla at iu.edu (McLaughlin, Brianna Jean) Date: Wed, 2 Mar 2022 16:42:57 +0000 Subject: [Archivesspace_Users_Group] [External] Re: User Defined Fields use cases In-Reply-To: References: Message-ID: Thank you all for the examples! Bri McLaughlin, she/her/hers Visiting Metadata Services Librarian Indiana University 812-856-3321 From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Kevin W. Schlottmann Sent: Tuesday, March 1, 2022 2:52 PM To: Archivesspace Users Group Subject: [External] Re: [Archivesspace_Users_Group] User Defined Fields use cases This message was sent from a non-IU address. Please exercise caution when clicking links or opening attachments from external sources. Hi Bri, On resource records, we use user-defined strings to store OCLC numbers, and have a little custom mapping that outputs these to the MARC 035 field. We also have a user-defined controlled vocabulary list that we use to assign records to a collecting area (e.g. Literature, US History) that correspond to a curatorial area of strength. BTW I love this thread - it's great to see how others are using these fields. Best, Kevin On Tue, Mar 1, 2022 at 1:43 PM Corey Schmidt > wrote: Hey Bri, We use User Defined Fields for our resource records to keep track of acquisition data from legacy catalog systems and practices. For instance: integer_1: GALIN Accession Number - old old catalog integer_2: GIL Accession Number ? current catalog, but old practice text_1: Arrival Status/Gift Information text_4: Donor Information date_1: Date Received Corey From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of McLaughlin, Brianna Jean Sent: Tuesday, March 1, 2022 12:30 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] User Defined Fields use cases [EXTERNAL SENDER - PROCEED CAUTIOUSLY] Hi all, Would anyone mind sharing some uses cases for User Defined Fields on Resource or Accession records? Thanks! Bri McLaughlin, she/her/hers Visiting Metadata Services Librarian Indiana University 812-856-3321 _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Kevin Schlottmann Head of Archives Processing Rare Book & Manuscript Library Butler Library, Room 801 Columbia University Pronouns: he/him/his 535 W. 114th St., New York, NY 10027 (212) 854-8483 -------------- next part -------------- An HTML attachment was scrubbed... URL: From Jessica.Crouch at lyrasis.org Thu Mar 3 11:55:11 2022 From: Jessica.Crouch at lyrasis.org (Jessica Crouch) Date: Thu, 3 Mar 2022 16:55:11 +0000 Subject: [Archivesspace_Users_Group] Take a Break with ArchivesSpace returns tomorrow! In-Reply-To: <51F22031-BCF5-4F81-9E91-B2025697CEA9@lyrasis.org> References: <51F22031-BCF5-4F81-9E91-B2025697CEA9@lyrasis.org> Message-ID: Dear ArchivesSpace users, Whether you?ve continued to work from home, have returned to the office, or find yourself stuck somewhere in the middle, we could all use a break. In that spirit, ArchivesSpace will be reinstating our popular casual zoom open calls on Fridays. With a welcoming and robust member community all over the world, ArchivesSpace can offer camaraderie and relaxation, no matter the current state of the world. Beginning tomorrow, March 4th, we will have casual open calls via zoom at 12pm ET each Friday. We won?t be developing agendas or presentations for these calls. We just want to provide an opportunity to connect, chat and recharge. Use this as a time to get help or talk about ArchivesSpace (or anything else) in an informal setting or just have a beverage with other ArchivesSpace users during this stressful time. Whether you can attend once or plan to be there every Friday, these calls are open to everyone but registration is required to join. Register to join any open call at https://lyrasis.zoom.us/meeting/register/tZcldOGuqjotE9cNSaa6j45issVCKrEQKQYv We seek to provide a welcoming, fun, and safe community experience for everyone. The full text of the code of conduct is available at https://archivesspace.org/archivesspace-code-of-conduct. Please email ArchivesSpaceHome at lyrasis.org with any questions. We hope to see you tomorrow! Jessica Dowd Crouch Community Engagement Coordinator for ArchivesSpace jessica.crouch at lyrasis.org -------------- next part -------------- An HTML attachment was scrubbed... URL: From Jessica.Crouch at lyrasis.org Mon Mar 7 10:08:42 2022 From: Jessica.Crouch at lyrasis.org (Jessica Crouch) Date: Mon, 7 Mar 2022 15:08:42 +0000 Subject: [Archivesspace_Users_Group] Register now for the 2022 ArchivesSpace Online Forum In-Reply-To: References: Message-ID: [A picture of a globe with connecting lines of light. Text reads ArchivesSpace Online Forum, Two Day Virtual Event, March 21-22, 2022] Registration is now open for the 4th annual ArchivesSpace Online Forum! Taking place March 21-22, 2022, our online forum will be a two-day event spanning a variety of time zones and ArchivesSpace experience levels. Anyone who uses ArchivesSpace or is interested in ArchivesSpace is welcome to attend. As in years past, this free event will include a mix of opportunities to share and learn from each other about many different aspects of ArchivesSpace. When: Presentations will be held March 21 from 5pm-8pm UTC / 10am-1pm PT / 1-4pm ET / 5pm-8pm GMT / 6-9pm CET (find your local time). Discussion sessions will be held March 22 from 1pm-4pm UTC / 6am-9am PT / 9am-12pm ET / 1pm-4pm GMT / 2pm-5pm CET (find your local time). Where: All online via Zoom, with opportunities to join via computer or phone. Who Can Attend: Anyone using or interested in using ArchivesSpace is welcome to attend some or all of the sessions on these days. This is a free event but registration is required. Online registration: https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/3036282881/ArchivesSpace+Online+Forum+2022 Registrations for each day of the Forum are separate. You will need to register for each day you are interested in attending to guarantee your spot. Registration is linked in the agenda at the top of each day. We anticipate recording many parts of the forum, but for it to be a success we will also need as many live participants as possible. We encourage you to dip in and out of the live program as much as you can. You will no doubt ?meet? a different set of colleagues each time. Please feel free to contact ArchivesSpace Community Engagement Coordinator Jessica Crouch at ArchivesSpaceHome at lyrasis.org with questions. We look forward to seeing many of you there! Jessica Dowd Crouch Community Engagement Coordinator for ArchivesSpace jessica.crouch at lyrasis.org -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 257212 bytes Desc: image001.jpg URL: From Mark.Shelstad at colostate.edu Mon Mar 7 10:23:45 2022 From: Mark.Shelstad at colostate.edu (Shelstad,Mark) Date: Mon, 7 Mar 2022 15:23:45 +0000 Subject: [Archivesspace_Users_Group] PUI Customizations Message-ID: Greetings - any suggestions on removing the following text from the header? I have been unsuccessful with the locales and plugins en.yml files. Removing the title:field leads to the default of "ArchivesSpace Public Interface," and leaving a space will be considered empty generates the Title text itself. Screen shot follows, or see our sandbox: https://colostatesb.as.atlas-sys.com/ [cid:image001.png at 01D831FC.A74A65A0] Sincerely, MARK SHELSTAD Associate Professor | Coordinator for Digital and Archive Services Colorado State University Libraries P: 970-491-2820 | mark.shelstad at colostate.edu 1201 Center Avenue Mall | Fort Collins, CO 80523 https://orcid.org/0000-0002-8064-4679 [Libraries-Logo-for-Email-Signatures-Left-Aligned] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 25661 bytes Desc: image001.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 4177 bytes Desc: image002.png URL: From snewhouse at sciencehistory.org Mon Mar 7 10:39:14 2022 From: snewhouse at sciencehistory.org (Newhouse, Sarah) Date: Mon, 7 Mar 2022 15:39:14 +0000 Subject: [Archivesspace_Users_Group] PUI Customizations In-Reply-To: References: <0bc9ca69-de9a-4006-bb1e-b786269e2036.5bc9e4a4-201a-4113-8500-06887445b2b4.265ffa1e-54ba-4db8-a42d-fd84f5e968c2@emailsignatures365.codetwo.com> <0bc9ca69-de9a-4006-bb1e-b786269e2036.1fe061b8-c04b-4022-ab6c-ea3cb89cd359.8c29d333-5a8b-4b54-bb06-9011ad4e263b@emailsignatures365.codetwo.com> Message-ID: Also interested in this! I seem to remember that, at a previous job, our hosts (Atlas) said this text couldn't be changed. And indeed, we never changed it, but I'd love to at my current institution. __________________________________ Sarah Newhouse (she, her, hers) Digital Preservation Archivist Othmer Library of Chemical History t. +1.215.873.8249 Science History Institute Chemistry * Engineering * Life Sciences 315 Chestnut Street * Philadelphia, PA 19106 * U.S.A. Learn about the scientific discoveries that changed our world at sciencehistory.org/learn From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Shelstad,Mark Sent: Monday, March 7, 2022 10:24 AM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] PUI Customizations Greetings - any suggestions on removing the following text from the header? I have been unsuccessful with the locales and plugins en.yml files. Removing the title:field leads to the default of "ArchivesSpace Public Interface," and leaving a space will be considered empty generates the Title text itself. Screen shot follows, or see our sandbox: https://colostatesb.as.atlas-sys.com/ [cid:image001.png at 01D8320F.9624C500] Sincerely, MARK SHELSTAD Associate Professor | Coordinator for Digital and Archive Services Colorado State University Libraries P: 970-491-2820 | mark.shelstad at colostate.edu 1201 Center Avenue Mall | Fort Collins, CO 80523 https://orcid.org/0000-0002-8064-4679 [cid:image002.png at 01D8320F.9624C500] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 25661 bytes Desc: image001.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 4177 bytes Desc: image002.png URL: From andrew.morrison at bodleian.ox.ac.uk Mon Mar 7 11:15:55 2022 From: andrew.morrison at bodleian.ox.ac.uk (Andrew Morrison) Date: Mon, 7 Mar 2022 16:15:55 +0000 Subject: [Archivesspace_Users_Group] PUI Customizations In-Reply-To: References: <0bc9ca69-de9a-4006-bb1e-b786269e2036.5bc9e4a4-201a-4113-8500-06887445b2b4.265ffa1e-54ba-4db8-a42d-fd84f5e968c2@emailsignatures365.codetwo.com> <0bc9ca69-de9a-4006-bb1e-b786269e2036.1fe061b8-c04b-4022-ab6c-ea3cb89cd359.8c29d333-5a8b-4b54-bb06-9011ad4e263b@emailsignatures365.codetwo.com> Message-ID: <93f8ca1b-a5c1-6a16-a3b6-541d161a085d@bodleian.ox.ac.uk> You could try setting the title value in en.yml to a single space. Something like this... en: ? brand: ??? title: " " The double quotes prevent it from being interpreted as a null value. It won't get rid of the HTML h1 and a tags, just the text, which might have implications for accessibility. To control everything in the header, you can override the _header.html.erb template in a plug-in, if that is possible in hosted systems. Andrew. On 07/03/2022 15:39, Newhouse, Sarah wrote: > > Also interested in this! > > I seem to remember that, at a previous job, our hosts (Atlas) said > this text couldn?t be changed. And indeed, we never changed it, but > I?d love to at my current institution. > > __________________________________ > > Sarah Newhouse /(she, her, hers)/ > Digital Preservation Archivist > Othmer Library of Chemical History > t. +1.215.873.8249 > > *Science History Institute * > Chemistry ??Engineering ??Life Sciences > 315 Chestnut Street ? Philadelphia, PA 19106 ? U.S.A. > Learn about the scientific discoveries that changed our world at > sciencehistory.org/learn > > *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org > *On Behalf > Of *Shelstad,Mark > *Sent:* Monday, March 7, 2022 10:24 AM > *To:* archivesspace_users_group at lyralists.lyrasis.org > *Subject:* [Archivesspace_Users_Group] PUI Customizations > > Greetings ? any suggestions on removing the following text from the > header? I have been unsuccessful with the locales and plugins en.yml > files. Removing the title:field leads to the default of ?ArchivesSpace > Public Interface,? and leaving a space will be considered empty > generates the Title text itself. > > Screen shot follows, or see our sandbox: > https://colostatesb.as.atlas-sys.com/ > > Sincerely, > > *MARK SHELSTAD* > > Associate Professor?| Coordinator for Digital and Archive Services > > *Colorado State University Libraries* > > P: 970-491-2820 | mark.shelstad at colostate.edu > > > 1201 Center Avenue Mall | Fort Collins, CO 80523 > https://orcid.org/0000-0002-8064-4679 > > > Libraries-Logo-for-Email-Signatures-Left-Aligned > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 25661 bytes Desc: not available URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 4177 bytes Desc: not available URL: From heberlei at princeton.edu Tue Mar 8 10:18:51 2022 From: heberlei at princeton.edu (Regine I. Heberlein) Date: Tue, 8 Mar 2022 15:18:51 +0000 Subject: [Archivesspace_Users_Group] Folder label creation from resource record In-Reply-To: References: Message-ID: Hi Betts, We use XSLTs against the EAD export. You?d probably need to tweak them a bit to make them work for your purposes, but I?m happy to share them if you?re interested. Regine Regine Heberlein (she/her) Library IT Data Analyst 609-258-6156 heberlei at princeton.edu **My working day may not be your working day. Please do not feel obliged to reply to this email outside of your normal working hours.** From: on behalf of "Coup, Betts" Reply-To: Archivesspace Users Group Date: Monday, February 28, 2022 at 4:34 PM To: "archivesspace_users_group at lyralists.lyrasis.org" Subject: [Archivesspace_Users_Group] Folder label creation from resource record Hi everyone, I'm wondering if anyone has any advice for creating folder labels from resource records in ArchivesSpace. We have been using a Windows PowerShell script that runs over the exported EAD XML file to pull out appropriately leveled container information but have run into problems with it off and on. I'd love to hear what others are doing to create folder labels in an automated way from a resource record if anyone has ideas or solutions to recommend. Thanks for your time! Best, Betts Coup Betts Coup (she/her) Lead Processing Archivist Houghton Library elizabeth_coup at harvard.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From elizabeth_coup at harvard.edu Tue Mar 8 10:22:38 2022 From: elizabeth_coup at harvard.edu (Coup, Betts) Date: Tue, 8 Mar 2022 15:22:38 +0000 Subject: [Archivesspace_Users_Group] Folder label creation from resource record In-Reply-To: References: Message-ID: Hi Regine, If you wouldn't mind, that would be great, and I'll share them with our metadata librarian Vernica Downey, who is the one who created the script we're currently using but sometimes struggling to adjust. Thanks so much! Best, Betts BETTS COUP (she/her/hers) Lead Processing Archivist Houghton Library Harvard Library Archives, Arts, and Special Collections elizabeth_coup at harvard.edu 617.384.6924 On-site: Monday, Tuesday, Thursday Virtual: Wednesday Houghton Library 1 Harvard Yard Cambridge, MA 02138 USA https://library.harvard.edu/libraries/houghton HARVARD LIBRARY Champions of Curiosity library.harvard.edu ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Regine I. Heberlein Sent: Tuesday, March 8, 2022 10:18 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Folder label creation from resource record Hi Betts, We use XSLTs against the EAD export. You?d probably need to tweak them a bit to make them work for your purposes, but I?m happy to share them if you?re interested. Regine Regine Heberlein (she/her) Library IT Data Analyst 609-258-6156 heberlei at princeton.edu **My working day may not be your working day. Please do not feel obliged to reply to this email outside of your normal working hours.** From: on behalf of "Coup, Betts" Reply-To: Archivesspace Users Group Date: Monday, February 28, 2022 at 4:34 PM To: "archivesspace_users_group at lyralists.lyrasis.org" Subject: [Archivesspace_Users_Group] Folder label creation from resource record Hi everyone, I'm wondering if anyone has any advice for creating folder labels from resource records in ArchivesSpace. We have been using a Windows PowerShell script that runs over the exported EAD XML file to pull out appropriately leveled container information but have run into problems with it off and on. I'd love to hear what others are doing to create folder labels in an automated way from a resource record if anyone has ideas or solutions to recommend. Thanks for your time! Best, Betts Coup Betts Coup (she/her) Lead Processing Archivist Houghton Library elizabeth_coup at harvard.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From daniel.cornwall at alaska.gov Tue Mar 8 20:39:56 2022 From: daniel.cornwall at alaska.gov (Cornwall, Daniel D (EED)) Date: Wed, 9 Mar 2022 01:39:56 +0000 Subject: [Archivesspace_Users_Group] User Defined Fields use cases In-Reply-To: References: Message-ID: It's good to see these use cases. Can anyone out there tell me if user defined fields show in the public interface? We would not want them too, but my reading of the User Defined Fields was that the documentation was silent on where it displayed. Thanks! - Daniel [cid:image001.png at 01D8330B.23CCF0C0] ==================================================== Daniel Cornwall Pronouns: he/him/his Continuing Resources Libarian Information Services Staff, Alaska State Library Andrew P. Kashevaroff Building Phone: 907.465.2988 Mail: PO Box 110571, Juneau, AK 99811 Visit: 395 Whittier St., Juneau, AK 99801 email | web | sign up for event notifications From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Kevin W. Schlottmann Sent: Tuesday, March 1, 2022 10:52 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] User Defined Fields use cases CAUTION: This email originated from outside the State of Alaska mail system. Do not click links or open attachments unless you recognize the sender and know the content is safe. Hi Bri, On resource records, we use user-defined strings to store OCLC numbers, and have a little custom mapping that outputs these to the MARC 035 field. We also have a user-defined controlled vocabulary list that we use to assign records to a collecting area (e.g. Literature, US History) that correspond to a curatorial area of strength. BTW I love this thread - it's great to see how others are using these fields. Best, Kevin On Tue, Mar 1, 2022 at 1:43 PM Corey Schmidt > wrote: Hey Bri, We use User Defined Fields for our resource records to keep track of acquisition data from legacy catalog systems and practices. For instance: integer_1: GALIN Accession Number - old old catalog integer_2: GIL Accession Number - current catalog, but old practice text_1: Arrival Status/Gift Information text_4: Donor Information date_1: Date Received Corey From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of McLaughlin, Brianna Jean Sent: Tuesday, March 1, 2022 12:30 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] User Defined Fields use cases [EXTERNAL SENDER - PROCEED CAUTIOUSLY] Hi all, Would anyone mind sharing some uses cases for User Defined Fields on Resource or Accession records? Thanks! Bri McLaughlin, she/her/hers Visiting Metadata Services Librarian Indiana University 812-856-3321 _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Kevin Schlottmann Head of Archives Processing Rare Book & Manuscript Library Butler Library, Room 801 Columbia University Pronouns: he/him/his 535 W. 114th St., New York, NY 10027 (212) 854-8483 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 16846 bytes Desc: image001.png URL: From hanstra at nd.edu Wed Mar 9 09:46:37 2022 From: hanstra at nd.edu (Tom Hanstra) Date: Wed, 9 Mar 2022 09:46:37 -0500 Subject: [Archivesspace_Users_Group] Solr 2.8.1 errors - Solr not working Message-ID: Our production instance of Archivesspace is not currently working. Solr seems to be having issues, but this is the first time Ive encountered this issue. I get the following error: E, [2022-03-09T09:31:33.671571 #14633] ERROR -- : [1ecbb955-3c05-4548-aac4-f3cb33906be0] 500: {"error":"Solr search f ailed: \n\n\nError 40 4 Not Found\n\n

HTTP ERROR 404

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Problem accessing /solr/archivesspace/select. Reason: \n

    Not Found


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Problem > accessing /solr/archivesspace/select. Reason: > \n

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> \n\n\n\n"} > > > I'm not sure what is it trying to access or what might have gotten lost. > Can anyone tell me what to look for and why we might be having this issue. > > Thanks, > Tom > > -- > *Tom Hanstra* > *Sr. Systems Administrator* > hanstra at nd.edu > > > -- *Tom Hanstra* *Sr. Systems Administrator* hanstra at nd.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From andrew.morrison at bodleian.ox.ac.uk Thu Mar 10 04:27:13 2022 From: andrew.morrison at bodleian.ox.ac.uk (Andrew Morrison) Date: Thu, 10 Mar 2022 09:27:13 +0000 Subject: [Archivesspace_Users_Group] User Defined Fields use cases In-Reply-To: References: Message-ID: User defined fields aren't shown in the PUI. They presumably aren't included in exports or the OAI-PMH service either so, in terms of long-term preservation of metadata, they probably shouldn't be used for anything you'd want to be migrated, if switching to another system in the future. Although it is possible to write a plug-in to include them in exports, or to make them display in the PUI. Andrew. On 09/03/2022 01:39, Cornwall, Daniel D (EED) wrote: > > It?s good to see these use cases. Can anyone out there tell me if user > defined fields show in the public interface? We would not want them > too, but my reading of the User Defined Fields was that the > documentation was silent on where it displayed. > > Thanks! ? Daniel > > > > ==================================================== > > Daniel Cornwall > > Pronouns: he/him/his > > /Continuing Resources Libarian/ > > /Information Services Staff, Alaska State Library/ > > // > > Andrew P. Kashevaroff Building > > *Phone: *907.465.2988 > > *Mail:*PO Box 110571, Juneau, AK 99811 > > *Visit:*395 Whittier St., Juneau, AK 99801 > > email | web > | sign up for event notifications > > > *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org > *On Behalf > Of *Kevin W. Schlottmann > *Sent:* Tuesday, March 1, 2022 10:52 AM > *To:* Archivesspace Users Group > > *Subject:* Re: [Archivesspace_Users_Group] User Defined Fields use cases > > > > > *CAUTION:*This email originated from outside the State of Alaska mail > system. Do not click links or open attachments unless you recognize > the sender and know the content is safe. > > Hi Bri, > > On resource records, we use user-defined strings to store OCLC > numbers, and have a little custom mapping that outputs these to the > MARC 035 field.? We also have a user-defined controlled vocabulary > list that we use to assign records to a collecting area (e.g. > Literature, US History) that correspond to a curatorial area of strength. > > BTW I love this thread - it's great to see how others are using these > fields. > > Best, > > Kevin > > On Tue, Mar 1, 2022 at 1:43 PM Corey Schmidt > wrote: > > Hey Bri, > > We use User Defined Fields for our resource records to keep track > of acquisition data from legacy catalog systems and practices. For > instance: > > integer_1: GALIN Accession Number - old old catalog > > integer_2: GIL Accession Number ? current catalog, but old practice > > text_1: Arrival Status/Gift Information > > text_4: Donor Information > > date_1: Date Received > > > Corey > > *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org > [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] > *On Behalf Of *McLaughlin, Brianna Jean > *Sent:* Tuesday, March 1, 2022 12:30 PM > *To:* archivesspace_users_group at lyralists.lyrasis.org > *Subject:* [Archivesspace_Users_Group] User Defined Fields use cases > > [EXTERNAL SENDER - PROCEED CAUTIOUSLY] > > Hi all, > > Would anyone mind sharing some uses cases for User Defined Fields > on Resource or Accession records? > > Thanks! > > Bri McLaughlin, she/her/hers > > Visiting Metadata Services Librarian > > Indiana University > > 812-856-3321 > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > > > > -- > > Kevin Schlottmann > Head of Archives Processing > Rare Book & Manuscript Library > Butler Library, Room 801 > > Columbia University > > /Pronouns: he/him/his/ > > 535 W. 114th St., New York, NY ?10027 > (212) 854-8483 > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 16846 bytes Desc: not available URL: From kws2126 at columbia.edu Thu Mar 10 11:05:48 2022 From: kws2126 at columbia.edu (Kevin W. Schlottmann) Date: Thu, 10 Mar 2022 11:05:48 -0500 Subject: [Archivesspace_Users_Group] Metadata Standards AS Online Forum presentation - call for feedback In-Reply-To: References: Message-ID: Hi everyone, A gentle reminder that the Metadata Standards subgroup of the Technical Advisory Committee is seeking feedback on the behavior of the AS MARC importer re extents (MARC field 300). Please consider providing feedback beforehand by email to kws2126 at columbia.edu. Sample MARC records would be welcome! You may also offer your thoughts during the session.We hope to see many of you at the online forum on Tuesday, March 22 at 9 am Eastern time. Kevin On Wed, Feb 23, 2022 at 4:04 PM Kevin W. Schlottmann wrote: > Dear ArchivesSpace community, > > The Metadata Standards subgroup of the Technical Advisory Committee will > be presenting > > at the ArchivesSpace Online Forum > > on Tuesday, March 22 at 9am EST. > > During our discussion we will talk about how we prioritize support for > various standards > > and share news about our ongoing work on the MARC importer and the current > MARC import mappings > > . > > We are also looking for community feedback on a specific metadata > question, below. Please consider providing feedback beforehand by email to > kws2126 at columbia.edu. Sample MARC records would be welcome! You may also > offer your thoughts during the session. > > Issue: Improving the MARC 300 field > import behavior > > Do you have MARC records for your archival holdings? Then you probably > have 300 fields. The MARC 300 ?Physical Description? field contains extent > information critical for archival control of material, like 34 linear feet, > or 12 boxes (10 cubic feet). > > The current AS MARC importer > > only parses the 300 field according to one very specific pattern, and > otherwise defaults to ?1 linear feet.? This means that anyone doing bulk > import of MARC records may be silently wiping out their archivist-supplied > extents without realizing it. A recent ticket > also noted that > 300$f fields are ignored entirely. > > What we would like from the community is how your 300 fields are > structured, and how you would want 300 fields parsed on import. Sample data > will help us make recommendations on what should be happening. For > example, this is a common construction (from LC) that is NOT handled by the > MARC importer: > > 300 ?a 5 ?f boxes ?a (3 ?f linear ft.) > > A discussion based on that sample might be: Should this pattern be > supported? How should this be parsed? How should all of that punctuation > be handled? > > The Metadata Standards subgroup will take what it learns and develop a > specification for the desired behavior, but we need to hear from you. > > Sent with apologies for cross-posting. > > Best, > > Kevin > > -- > > Kevin Schlottmann > > Head of Archives Processing > > Rare Book & Manuscript Library > > Butler Library, Room 801 > > Columbia University > > Pronouns: he/him/his > > 535 W. 114th St., New York, NY 10027 > > (212) 854-8483 > -------------- next part -------------- An HTML attachment was scrubbed... URL: From Jessica.Crouch at lyrasis.org Thu Mar 10 12:20:53 2022 From: Jessica.Crouch at lyrasis.org (Jessica Crouch) Date: Thu, 10 Mar 2022 17:20:53 +0000 Subject: [Archivesspace_Users_Group] Take a Break with ArchivesSpace on Friday In-Reply-To: References: <51F22031-BCF5-4F81-9E91-B2025697CEA9@lyrasis.org> Message-ID: ArchivesSpace users, Whether you?ve continued to work from home, have returned to the office, or find yourself stuck somewhere in the middle, we could all use a break. In that spirit, ArchivesSpace will be reinstating our popular casual zoom open calls on Fridays. With a welcoming and robust member community all over the world, ArchivesSpace can offer camaraderie and relaxation, no matter the current state of the world. Each Friday we will have casual open calls via zoom at 12pm ET. We won?t be developing agendas or presentations for these calls. We just want to provide an opportunity to connect, chat and recharge. Use this as a time to get help or talk about ArchivesSpace (or anything else) in an informal setting or just have a beverage with other ArchivesSpace users during this stressful time. Whether you can attend once or plan to be there every Friday, these calls are open to everyone but registration is required to join. Register to join any open call at https://lyrasis.zoom.us/meeting/register/tZcldOGuqjotE9cNSaa6j45issVCKrEQKQYv We seek to provide a welcoming, fun, and safe community experience for everyone. The full text of the code of conduct is available at https://archivesspace.org/archivesspace-code-of-conduct. Please email ArchivesSpaceHome at lyrasis.org with any questions. We hope to see you tomorrow! Jessica Dowd Crouch Community Engagement Coordinator for ArchivesSpace jessica.crouch at lyrasis.org -------------- next part -------------- An HTML attachment was scrubbed... URL: From nfitzgerald at slv.vic.gov.au Fri Mar 11 02:14:04 2022 From: nfitzgerald at slv.vic.gov.au (Neal Fitzgerald) Date: Fri, 11 Mar 2022 07:14:04 +0000 Subject: [Archivesspace_Users_Group] 3.2.0 not clearing jetty directories from /data/tmp Message-ID: An HTML attachment was scrubbed... URL: From nfitzgerald at slv.vic.gov.au Fri Mar 11 02:29:35 2022 From: nfitzgerald at slv.vic.gov.au (Neal Fitzgerald) Date: Fri, 11 Mar 2022 07:29:35 +0000 Subject: [Archivesspace_Users_Group] 3.2.0 PUI active breadcrumb links no longer blue Message-ID: An HTML attachment was scrubbed... URL: From andrew.morrison at bodleian.ox.ac.uk Fri Mar 11 05:46:01 2022 From: andrew.morrison at bodleian.ox.ac.uk (Andrew Morrison) Date: Fri, 11 Mar 2022 10:46:01 +0000 Subject: [Archivesspace_Users_Group] 3.2.0 PUI active breadcrumb links no longer blue In-Reply-To: References: Message-ID: The recommendation in the documentation is to override the CSS built from the SCSS in core ArchivesSpace with a plain CSS file of your own in a plug-in. The downside is the slight inefficiency of an additional file that web browsers have to download. Andrew. On 11/03/2022 07:29, Neal Fitzgerald wrote: > Hi All > > Our staff have noticed that the active breadcrumb links in our 3.2.0 > PUI are no longer the default blue as they were in 2.8.1 and worry > that our public users might get confused by this in navigating within > a finding aid, not being able to easily see active links. > > I found two scss files in the source download > public/assets/stylesheets/archivesspace/aspace.scss? and > public/assets/stylesheets/archivesspace/colors.scss that look like > they might enable the PUI colors to be altered, but when I try to make > changes and include these files in > /plugins/local/public/assets/stylesheets/archivesspace/ they have no > effect. > > In fact it looks like the .css file containing the .breadcrumb class > in the PUI page source? does not correspond to these files. ( rel="stylesheet" media="all" > href="/assets/application-1b293111e48416854f73ba8c601daf7749d7a60452a59e30cc5c19e009c1da5b.css" > /> a copy of which I found in > /data/tmp/jetty-0_0_0_0-8081-public_war-_-any-nnnnnn/webapp/assets) > > I notice that the links in the 3.2.0 sandbox are also black and use > the same .css file. > > Any ideas about where this .css file comes from and how it might be > altered? > > Any other suggestions about how to fix this? > > Cheers > > Neal Fitzgerald > > State Library of Victoria, Australia > > *Neal Fitzgerald | Senior Specialist, Library Systems & Digital > Preservation | Collection Development & Description * > State Library Victoria | 328 Swanston Street | Melbourne VIC 3000 > T +61 3 8664 7103 | nfitzgerald at slv.vic.gov.au > slv.vic.gov.au > > > slv > > > > This message and any attachment is intended only for the use of the > Addressee and may contain information that is PRIVILEGED and > CONFIDENTIAL. If you are not the intended recipient, you are hereby > notified that any dissemination of this communication is strictly > prohibited. If you have received this communication in error, please > delete all copies of the message and its attachments and notify the > sender immediately. Thank you. > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From blake.carver at lyrasis.org Sun Mar 13 14:34:12 2022 From: blake.carver at lyrasis.org (Blake Carver) Date: Sun, 13 Mar 2022 18:34:12 +0000 Subject: [Archivesspace_Users_Group] 'Tis The Season For Ye Ol' "HOUR_OF_DAY: 2 -> 3" Error :-( Message-ID: Yet another reason to hate Daylight Savings Time... Some of you may notice troubles this morning. There's a weird little bug that happens when the clocks change. It doesn't hit ALL sites, but we had some hosted sites hit this year for the first time, so I thought I'd put this at the top O' the list. There's a JIRA here: https://archivesspace.atlassian.net/browse/ANW-1229 It's PROBABLY the search_indexer user, and can be fixed by doing: UPDATE user set user_mtime = NOW(), system_mtime=NOW() where username='search_indexer'; You might need to restart after updating the user If you're not quite so lucky, it could be hiding elsewhere, another user, or an AO or a Date. -- AO update archival_object set create_time = '2022-03-13 06:00:00', system_mtime = '2022-03-13 06:00:00' where create_time >= '2022-03-13 02:00:00' and create_time <= '2022-03-13 03:00:00'; -- DATE update `date` set create_time = '2022-03-13 06:00:00', system_mtime = '2022-03-13 06:00:00' where create_time >= '2022-03-13 02:00:00' and create_time <= '2022-03-13 03:00:00'; -- USER UPDATE user set user_mtime = NOW(), system_mtime=NOW() where username='SOME_OTHER_USER'; -------------- next part -------------- An HTML attachment was scrubbed... URL: From Jessica.Crouch at lyrasis.org Fri Mar 11 14:28:02 2022 From: Jessica.Crouch at lyrasis.org (Jessica Crouch) Date: Fri, 11 Mar 2022 19:28:02 +0000 Subject: [Archivesspace_Users_Group] Register now for the next week's ArchivesSpace Online Forum In-Reply-To: References: Message-ID: [A picture of a globe with connecting lines of light. Text reads ArchivesSpace Online Forum, Two Day Virtual Event, March 21-22, 2022] The 4th annual ArchivesSpace Online Forum is one week away! Taking place March 21-22, 2022, our online forum will be a two-day event spanning a variety of time zones and ArchivesSpace experience levels. Anyone who uses ArchivesSpace or is interested in ArchivesSpace is welcome to attend. As in years past, this free event will include a mix of opportunities to share and learn from each other about many different aspects of ArchivesSpace. When: Presentations will be held March 21 from 5pm-8pm UTC / 10am-1pm PT / 1-4pm ET / 5pm-8pm GMT / 6-9pm CET (find your local time). Discussion sessions will be held March 22 from 1pm-4pm UTC / 6am-9am PT / 9am-12pm ET / 1pm-4pm GMT / 2pm-5pm CET (find your local time). Where: All online via Zoom, with opportunities to join via computer or phone. Who Can Attend: Anyone using or interested in using ArchivesSpace is welcome to attend some or all of the sessions on these days. This is a free event but registration is required. Online registration: https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/3036282881/ArchivesSpace+Online+Forum+2022 Registrations for each day of the Forum are separate. You will need to register for each day you are interested in attending to guarantee your spot. Registration is linked in the agenda at the top of each day. We anticipate recording many parts of the forum, but for it to be a success we will also need as many live participants as possible. We encourage you to dip in and out of the live program as much as you can. You will no doubt ?meet? a different set of colleagues each time. Please feel free to contact us at ArchivesSpaceHome at lyrasis.org with questions. We look forward to seeing many of you there! Jessica Dowd Crouch Community Engagement Coordinator for ArchivesSpace jessica.crouch at lyrasis.org -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 257220 bytes Desc: image001.jpg URL: From hanstra at nd.edu Mon Mar 14 09:42:08 2022 From: hanstra at nd.edu (Tom Hanstra) Date: Mon, 14 Mar 2022 09:42:08 -0400 Subject: [Archivesspace_Users_Group] 'Tis The Season For Ye Ol' "HOUR_OF_DAY: 2 -> 3" Error :-( In-Reply-To: References: Message-ID: Thanks, Blake. We actually got hit with this yesterday and I did not see your message. A quick Google search found the issue, however. What do other sites do to mitigate this? Does everyone just wait until after the DST change to see if things broke? Or are they ways to proactively mitigate this? Also, can I expect the same thing when we "Fall back"? Or is this somehow just a Spring issue? Thanks, Tom On Sun, Mar 13, 2022 at 2:34 PM Blake Carver wrote: > Yet another reason to hate Daylight Savings Time... > Some of you may notice troubles this morning. There's a weird little bug > that happens when the clocks change. It doesn't hit ALL sites, but we had > some hosted sites hit this year for the first time, so I thought I'd put > this at the top O' the list. > > There's a JIRA here: > https://archivesspace.atlassian.net/browse/ANW-1229 > > It's PROBABLY the search_indexer user, and can be fixed by doing: > UPDATE user set user_mtime = NOW(), system_mtime=NOW() where > username='search_indexer'; > > You might need to restart after updating the user > > If you're not quite so lucky, it could be hiding elsewhere, another user, > or an AO or a Date. > > -- AO > update archival_object set create_time = '2022-03-13 06:00:00', > system_mtime = '2022-03-13 06:00:00' > where create_time >= '2022-03-13 02:00:00' and create_time <= '2022-03-13 > 03:00:00'; > -- DATE > update `date` set create_time = '2022-03-13 06:00:00', system_mtime = > '2022-03-13 06:00:00' > where create_time >= '2022-03-13 02:00:00' and create_time <= '2022-03-13 > 03:00:00'; > -- USER > UPDATE user set user_mtime = NOW(), system_mtime=NOW() where > username='SOME_OTHER_USER'; > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > -- *Tom Hanstra* *Sr. Systems Administrator* hanstra at nd.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From gboggio at mitre.org Mon Mar 14 10:45:01 2022 From: gboggio at mitre.org (Jerry Boggio) Date: Mon, 14 Mar 2022 14:45:01 +0000 Subject: [Archivesspace_Users_Group] Help: Does ASpace support Okta/SSO/SAML? In-Reply-To: References: Message-ID: Resubmitting as it appears my original question was kicked back. Gerard (Jerry) Boggio | MITRE Corporation | R124 - Collaboration & Info Management | 781-271-2719 From: Jerry Boggio Sent: Monday, March 14, 2022 10:28 AM To: archivesspace_users_group-request at lyralists.lyrasis.org Subject: Help: Does ASpace support Okta/SSO/SAML? Hi Everyone; Could someone please tell us if ArchivesSpace supports Okta, SSO (Single Sign On), and/or SAML (Security Assertion Markup Language)? Are there other security packages supported other than storing logon ID and password in the MySQL database? If so, could you please pass on documentation? Thank you! Gerard (Jerry) Boggio | MITRE Corporation | R124 - Collaboration & Info Management | 781-271-2719 -------------- next part -------------- An HTML attachment was scrubbed... URL: From gboggio at mitre.org Mon Mar 14 10:45:45 2022 From: gboggio at mitre.org (Jerry Boggio) Date: Mon, 14 Mar 2022 14:45:45 +0000 Subject: [Archivesspace_Users_Group] Help: Which version(s) of ASpace support MySQL 8.x? In-Reply-To: References: Message-ID: Resubmitting as it appears my original question was kicked back. Gerard (Jerry) Boggio | MITRE Corporation | R124 - Collaboration & Info Management | 781-271-2719 From: Jerry Boggio Sent: Monday, March 14, 2022 10:23 AM To: archivesspace_users_group-request at lyralists.lyrasis.org Subject: Help: Which version(s) of ASpace support MySQL 8.x? Hi Everyone; Could someone please tell me which version of ASpace first started support MySQL version 8? We are currently running version 5.7.1 of ASpace and wonder if that supports MySQL v8. Thank you! Gerard (Jerry) Boggio | MITRE Corporation | R124 - Collaboration & Info Management | 781-271-2719 -------------- next part -------------- An HTML attachment was scrubbed... URL: From trthorn2 at ncsu.edu Mon Mar 14 10:58:28 2022 From: trthorn2 at ncsu.edu (Trevor Thornton) Date: Mon, 14 Mar 2022 10:58:28 -0400 Subject: [Archivesspace_Users_Group] Help: Does ASpace support Okta/SSO/SAML? In-Reply-To: References: Message-ID: LDAP authentication is supported out of the box (this is what we use): https://archivesspace.github.io/tech-docs/customization/ldap.html Using other authentication systems is possible but requires some custom development: https://archivesspace.github.io/tech-docs/customization/authentication.html On Mon, Mar 14, 2022 at 10:51 AM Jerry Boggio wrote: > Resubmitting as it appears my original question was kicked back. > > > > *Gerard (Jerry) Boggio* | *MITRE Corporation* | R124 - Collaboration & > Info Management | 781-271-2719 > > > > *From:* Jerry Boggio > *Sent:* Monday, March 14, 2022 10:28 AM > *To:* archivesspace_users_group-request at lyralists.lyrasis.org > *Subject:* Help: Does ASpace support Okta/SSO/SAML? > > > > Hi Everyone; > > > > Could someone please tell us if ArchivesSpace supports Okta, SSO (Single > Sign On), and/or SAML (Security Assertion Markup Language)? Are there > other security packages supported other than storing logon ID and password > in the MySQL database? If so, could you please pass on documentation? > > > > Thank you! > > *Gerard (Jerry) Boggio* | *MITRE Corporation* | R124 - Collaboration & > Info Management | 781-271-2719 > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > -- Trevor Thornton Applications Developer, Digital Library Initiatives North Carolina State University Libraries -------------- next part -------------- An HTML attachment was scrubbed... URL: From ph448 at cam.ac.uk Mon Mar 14 11:40:04 2022 From: ph448 at cam.ac.uk (Peter Heiner) Date: Mon, 14 Mar 2022 15:40:04 +0000 Subject: [Archivesspace_Users_Group] Help: Does ASpace support Okta/SSO/SAML? In-Reply-To: References: Message-ID: <20220314154003.zthxi7pr65efyz3b@sparkly> Cambridge University Libraries use the aspace-oauth plugin with the SAML provider. We chose SAML over LDAP because our directory doesn't allow anonymous binds and ArchivesSpace requires a separate bind DN which I was not too keen on having. SAML was not particularly easy to set up, we've seen some quirks like it not being able to use our IdP's metadata autoconfiguration and us having to add config items that would be available from said metadata, but it can be made to work with some trial and error. The separate login link in the header that aspace-oauth creates felt pretty clunky, so we have also modified the main app page in our local plugin to take the user directly to the SSO login page unless a specific URL parameter is set. Sadly, only the database is supported for authorisation, none of those fancy-schmancy SAML attributes or Oauth2 claim shenanigans from the early 21st century. p Jerry Boggio wrote on 2022-03-14 14:45:01: > Resubmitting as it appears my original question was kicked back. > > Gerard (Jerry) Boggio | MITRE Corporation | R124 - Collaboration & Info Management | 781-271-2719 > > From: Jerry Boggio > Sent: Monday, March 14, 2022 10:28 AM > To: archivesspace_users_group-request at lyralists.lyrasis.org > Subject: Help: Does ASpace support Okta/SSO/SAML? > > Hi Everyone; > > Could someone please tell us if ArchivesSpace supports Okta, SSO (Single Sign On), and/or SAML (Security Assertion Markup Language)? Are there other security packages supported other than storing logon ID and password in the MySQL database? If so, could you please pass on documentation? > > Thank you! > Gerard (Jerry) Boggio | MITRE Corporation | R124 - Collaboration & Info Management | 781-271-2719 > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group From blake.carver at lyrasis.org Mon Mar 14 12:41:58 2022 From: blake.carver at lyrasis.org (Blake Carver) Date: Mon, 14 Mar 2022 16:41:58 +0000 Subject: [Archivesspace_Users_Group] Help: Does ASpace support Okta/SSO/SAML? In-Reply-To: <20220314154003.zthxi7pr65efyz3b@sparkly> References: <20220314154003.zthxi7pr65efyz3b@sparkly> Message-ID: There's a plugin here: https://github.com/lyrasis/aspace-oauth ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Peter Heiner Sent: Monday, March 14, 2022 11:40 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Help: Does ASpace support Okta/SSO/SAML? Cambridge University Libraries use the aspace-oauth plugin with the SAML provider. We chose SAML over LDAP because our directory doesn't allow anonymous binds and ArchivesSpace requires a separate bind DN which I was not too keen on having. SAML was not particularly easy to set up, we've seen some quirks like it not being able to use our IdP's metadata autoconfiguration and us having to add config items that would be available from said metadata, but it can be made to work with some trial and error. The separate login link in the header that aspace-oauth creates felt pretty clunky, so we have also modified the main app page in our local plugin to take the user directly to the SSO login page unless a specific URL parameter is set. Sadly, only the database is supported for authorisation, none of those fancy-schmancy SAML attributes or Oauth2 claim shenanigans from the early 21st century. p Jerry Boggio wrote on 2022-03-14 14:45:01: > Resubmitting as it appears my original question was kicked back. > > Gerard (Jerry) Boggio | MITRE Corporation | R124 - Collaboration & Info Management | 781-271-2719 > > From: Jerry Boggio > Sent: Monday, March 14, 2022 10:28 AM > To: archivesspace_users_group-request at lyralists.lyrasis.org > Subject: Help: Does ASpace support Okta/SSO/SAML? > > Hi Everyone; > > Could someone please tell us if ArchivesSpace supports Okta, SSO (Single Sign On), and/or SAML (Security Assertion Markup Language)? Are there other security packages supported other than storing logon ID and password in the MySQL database? If so, could you please pass on documentation? > > Thank you! > Gerard (Jerry) Boggio | MITRE Corporation | R124 - Collaboration & Info Management | 781-271-2719 > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From blake.carver at lyrasis.org Mon Mar 14 12:43:30 2022 From: blake.carver at lyrasis.org (Blake Carver) Date: Mon, 14 Mar 2022 16:43:30 +0000 Subject: [Archivesspace_Users_Group] Help: Which version(s) of ASpace support MySQL 8.x? In-Reply-To: References: Message-ID: It should be fine to run the latest version (3.2) on MySQL 8. I think most likely anything above version 3 should be ok. There were some reports issues on some older versions of ArchivesSpace ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Jerry Boggio Sent: Monday, March 14, 2022 10:45 AM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Help: Which version(s) of ASpace support MySQL 8.x? Resubmitting as it appears my original question was kicked back. Gerard (Jerry) Boggio | MITRE Corporation | R124 - Collaboration & Info Management | 781-271-2719 From: Jerry Boggio Sent: Monday, March 14, 2022 10:23 AM To: archivesspace_users_group-request at lyralists.lyrasis.org Subject: Help: Which version(s) of ASpace support MySQL 8.x? Hi Everyone; Could someone please tell me which version of ASpace first started support MySQL version 8? We are currently running version 5.7.1 of ASpace and wonder if that supports MySQL v8. Thank you! Gerard (Jerry) Boggio | MITRE Corporation | R124 - Collaboration & Info Management | 781-271-2719 -------------- next part -------------- An HTML attachment was scrubbed... URL: From blake.carver at lyrasis.org Mon Mar 14 12:46:22 2022 From: blake.carver at lyrasis.org (Blake Carver) Date: Mon, 14 Mar 2022 16:46:22 +0000 Subject: [Archivesspace_Users_Group] 'Tis The Season For Ye Ol' "HOUR_OF_DAY: 2 -> 3" Error :-( In-Reply-To: References: Message-ID: I think it's just a spring thing? Though I can't remember, pretty sure at least. This year it would seem to be a more widespread problem that previous years, though I don't know if that's something to do with the new version, or just bad luck. It seems like in the past it was rather rare, and this year, maybe not so rare? I haven't seen anyway to proactively mitigate the problem. ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Tom Hanstra Sent: Monday, March 14, 2022 9:42 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] 'Tis The Season For Ye Ol' "HOUR_OF_DAY: 2 -> 3" Error :-( Thanks, Blake. We actually got hit with this yesterday and I did not see your message. A quick Google search found the issue, however. What do other sites do to mitigate this? Does everyone just wait until after the DST change to see if things broke? Or are they ways to proactively mitigate this? Also, can I expect the same thing when we "Fall back"? Or is this somehow just a Spring issue? Thanks, Tom On Sun, Mar 13, 2022 at 2:34 PM Blake Carver > wrote: Yet another reason to hate Daylight Savings Time... Some of you may notice troubles this morning. There's a weird little bug that happens when the clocks change. It doesn't hit ALL sites, but we had some hosted sites hit this year for the first time, so I thought I'd put this at the top O' the list. There's a JIRA here: https://archivesspace.atlassian.net/browse/ANW-1229 It's PROBABLY the search_indexer user, and can be fixed by doing: UPDATE user set user_mtime = NOW(), system_mtime=NOW() where username='search_indexer'; You might need to restart after updating the user If you're not quite so lucky, it could be hiding elsewhere, another user, or an AO or a Date. -- AO update archival_object set create_time = '2022-03-13 06:00:00', system_mtime = '2022-03-13 06:00:00' where create_time >= '2022-03-13 02:00:00' and create_time <= '2022-03-13 03:00:00'; -- DATE update `date` set create_time = '2022-03-13 06:00:00', system_mtime = '2022-03-13 06:00:00' where create_time >= '2022-03-13 02:00:00' and create_time <= '2022-03-13 03:00:00'; -- USER UPDATE user set user_mtime = NOW(), system_mtime=NOW() where username='SOME_OTHER_USER'; _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Tom Hanstra Sr. Systems Administrator hanstra at nd.edu [https://docs.google.com/uc?export=download&id=1GFX1KaaMTtQ2Kg2u8bMXt1YwBp96bvf0&revid=0B7APN9POn6xAQ244WWFYMFU3aVJwZ0lxbmVHK3FxNXlCd0RRPQ] -------------- next part -------------- An HTML attachment was scrubbed... URL: From Jessica.Crouch at lyrasis.org Fri Mar 11 14:30:53 2022 From: Jessica.Crouch at lyrasis.org (Jessica Crouch) Date: Fri, 11 Mar 2022 19:30:53 +0000 Subject: [Archivesspace_Users_Group] Community contribution in the ArchivesSpace Inclusive Examples Project requested by March 23 In-Reply-To: <1326FC44-9595-456A-A668-3C4B285CF1EB@lyrasis.org> References: <1326FC44-9595-456A-A668-3C4B285CF1EB@lyrasis.org> Message-ID: Dear ArchivesSpace Users, In the wake of the George Floyd and Breonna Taylor murders, and in the spirit of protest that followed, the ArchivesSpace community began a conversation about what it could do to promote diversity and inclusion while combating systemic racism in our field. That continuing conversation has led to a series of initiatives that we will undertake in the coming years, including an Inclusive Examples project. For this important project, ArchivesSpace is delighted to be working with Brittany Newberry of Georgia State University to update the examples provided in its workshop materials and test databases. We want the examples to be more representative of the diverse institutions that use ArchivesSpace. We are interested in adding examples from the ArchivesSpace user community. Below is a list of record types and collection types for which we are looking. In addition, we have created an agreement to provide information and expectations for how the data shared will be used. If you are interested in participating, please email a signed agreement and the records you'd like to share in one of the formats listed. Email ArchivesSpaceHome at lyrasis.org by Wednesday, March 23 and we will forward your submission to Brittany Newberry for review. Feel free to contact us with any questions you may have. Possible Examples: Types of Records: * Resource records (EAD, MarcXML, CSV, Excel spreadsheet) * Accessions (MarcXML, Excel spreadsheet, CSV) * Digital Objects (CSV, Excel Spreadsheet) * Subjects and Agents (MarcXML, Excel spreadsheet, CSV, EAC-CPF) Types of Institutions/Collections * Academic/University records * Corporate/Business archives * Government * Religious * Non-profit/community * Minority-serving * Museum * Public Library * Historical Society * BIPOC * LGBTQ+ * Music/arts Data should be in a format that can easily be ingested into ArchivesSpace. Templates are available for the record types where CSV or spreadsheet formats are indicated. Please contact ArchivesSpaceHome at lyrasis.org if you have questions about how to prepare your data. Thank you, Jessica Jessica Dowd Crouch Community Engagement Coordinator for ArchivesSpace jessica.crouch at lyrasis.org -------------- next part -------------- An HTML attachment was scrubbed... URL: From kbatyuk at whoi.edu Tue Mar 15 08:24:30 2022 From: kbatyuk at whoi.edu (Kirill Batyuk) Date: Tue, 15 Mar 2022 12:24:30 +0000 Subject: [Archivesspace_Users_Group] Error generating PDF export for a finding aid. Message-ID: Hi, Our Archivist is running into a problem with generating PDF for a finding aid. The job fails with the following log: Generating PDF for Titanic Discovery collection org.xml.sax.SAXParseException; lineNumber: 139; columnNumber: 16002; The reference to entity "G" must end with the ';' delimiter. net.sf.saxon.s9api.DocumentBuilder.build(net/sf/saxon/s9api/DocumentBuilder.java:360) java.lang.reflect.Method.invoke(java/lang/reflect/Method.java:498) org.jruby.javasupport.JavaMethod.invokeDirectWithExceptionHandling(org/jruby/javasupport/JavaMethod.java:456) org.jruby.javasupport.JavaMethod.invokeDirect(org/jruby/javasupport/JavaMethod.java:317) RUBY.build(/data/archivesspace/gems/gems/saxon-rb-0.8.3-java/lib/saxon/document_builder.rb:225) RUBY.to_fo(/data/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/AS_fop.rb:42) RUBY.to_pdf(/data/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/AS_fop.rb:58) RUBY.run(/data/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/job_runners/print_to_pdf_runner.rb:50) data.archivesspace.data.tmp.jetty_minus_0_dot_0_dot_0_dot_0_minus_8089_minus_backend_dot_war_minus___minus_any_minus_.webapp.WEB_minus_INF.app.lib.request_context.open(/data/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/request_context.rb:24) RUBY.run(/data/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/job_runners/print_to_pdf_runner.rb:13) data.archivesspace.data.tmp.jetty_minus_0_dot_0_dot_0_dot_0_minus_8089_minus_backend_dot_war_minus___minus_any_minus_.webapp.WEB_minus_INF.app.lib.background_job_queue.invokeOther31:run(data/archivesspace/data/tmp/jetty_minus_0_dot_0_dot_0_dot_0_minus_8089_minus_backend_dot_war_minus___minus_any_minus_/webapp/WEB_minus_INF/app/lib//data/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/background_job_queue.rb:126) data.archivesspace.data.tmp.jetty_minus_0_dot_0_dot_0_dot_0_minus_8089_minus_backend_dot_war_minus___minus_any_minus_.webapp.WEB_minus_INF.app.lib.background_job_queue.run_pending_job(/data/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/background_job_queue.rb:126) RUBY.start_background_thread(/data/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/background_job_queue.rb:169) org.jruby.RubyProc.call(org/jruby/RubyProc.java:318) java.lang.Thread.run(java/lang/Thread.java:750) Any idea how to resolve this problem? Thank you, Kirill Batyuk Systems Librarian MBLWHOI Library Data Library and Archives Woods Hole Oceanographic Institution 508-289-2850 kbatyuk at whoi.edu mblwhoilibrary.org --- whoi.edu ORCID -------------- next part -------------- An HTML attachment was scrubbed... URL: From jcross at clemson.edu Tue Mar 15 08:33:57 2022 From: jcross at clemson.edu (James E. Cross) Date: Tue, 15 Mar 2022 12:33:57 +0000 Subject: [Archivesspace_Users_Group] Error generating PDF export for a finding aid. In-Reply-To: References: Message-ID: I am wondering if this is the "&" problem. A PDF cannot be generated if there is an "&" anywhere in the description. We ran into that problem here at Clemson. Jim Cross Manuscripts Archivist James Edward Cross, C.A. CLEMSON UNIVERSITY Manuscripts Archivist Special Collections and Archives Clemson University Libraries Box 343001 Clemson, SC 29634-3001 Phone: (864) 656-5182 Website: http://library.clemson.edu/depts/specialcollections/ Pronouns: he/him/his Traditional Cherokee Lands | Site of Fort Hill Plantation Please do not feel obligated to respond to this message outside of your normal working hours. From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Kirill Batyuk Sent: Tuesday, March 15, 2022 8:25 AM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Error generating PDF export for a finding aid. Hi, Our Archivist is running into a problem with generating PDF for a finding aid. The job fails with the following log: Generating PDF for Titanic Discovery collection org.xml.sax.SAXParseException; lineNumber: 139; columnNumber: 16002; The reference to entity "G" must end with the ';' delimiter. net.sf.saxon.s9api.DocumentBuilder.build(net/sf/saxon/s9api/DocumentBuilder.java:360) java.lang.reflect.Method.invoke(java/lang/reflect/Method.java:498) org.jruby.javasupport.JavaMethod.invokeDirectWithExceptionHandling(org/jruby/javasupport/JavaMethod.java:456) org.jruby.javasupport.JavaMethod.invokeDirect(org/jruby/javasupport/JavaMethod.java:317) RUBY.build(/data/archivesspace/gems/gems/saxon-rb-0.8.3-java/lib/saxon/document_builder.rb:225) RUBY.to_fo(/data/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/AS_fop.rb:42) RUBY.to_pdf(/data/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/AS_fop.rb:58) RUBY.run(/data/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/job_runners/print_to_pdf_runner.rb:50) data.archivesspace.data.tmp.jetty_minus_0_dot_0_dot_0_dot_0_minus_8089_minus_backend_dot_war_minus___minus_any_minus_.webapp.WEB_minus_INF.app.lib.request_context.open(/data/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/request_context.rb:24) RUBY.run(/data/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/job_runners/print_to_pdf_runner.rb:13) data.archivesspace.data.tmp.jetty_minus_0_dot_0_dot_0_dot_0_minus_8089_minus_backend_dot_war_minus___minus_any_minus_.webapp.WEB_minus_INF.app.lib.background_job_queue.invokeOther31:run(data/archivesspace/data/tmp/jetty_minus_0_dot_0_dot_0_dot_0_minus_8089_minus_backend_dot_war_minus___minus_any_minus_/webapp/WEB_minus_INF/app/lib//data/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/background_job_queue.rb:126) data.archivesspace.data.tmp.jetty_minus_0_dot_0_dot_0_dot_0_minus_8089_minus_backend_dot_war_minus___minus_any_minus_.webapp.WEB_minus_INF.app.lib.background_job_queue.run_pending_job(/data/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/background_job_queue.rb:126) RUBY.start_background_thread(/data/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/background_job_queue.rb:169) org.jruby.RubyProc.call(org/jruby/RubyProc.java:318) java.lang.Thread.run(java/lang/Thread.java:750) Any idea how to resolve this problem? Thank you, Kirill Batyuk Systems Librarian MBLWHOI Library Data Library and Archives Woods Hole Oceanographic Institution 508-289-2850 kbatyuk at whoi.edu mblwhoilibrary.org --- whoi.edu ORCID -------------- next part -------------- An HTML attachment was scrubbed... URL: From dmichelson at smith.edu Tue Mar 15 08:43:57 2022 From: dmichelson at smith.edu (Dan Michelson) Date: Tue, 15 Mar 2022 08:43:57 -0400 Subject: [Archivesspace_Users_Group] Error generating PDF export for a finding aid. In-Reply-To: References: Message-ID: Hi Kirill, The relevant line in your error message is this: > org.xml.sax.SAXParseException; lineNumber: 139; columnNumber: 16002; The > reference to entity "G" must end with the ';' delimiter. > I have not seen that specific error before, but I find it's often easiest to export the resource as EAD and look at the XML for the issue. Also, the staff interface and PUI use different PDF exporters. Sometimes you can generate a PDF from one and not the other. All the best, Dan P. S. Minor qualification to Jim's note about ampersands. In our experience, ampersands work fine if there are spaces after them. It's ampersands immediately followed by a character that throws errors. On Tue, Mar 15, 2022 at 8:34 AM James E. Cross wrote: > I am wondering if this is the ?&? problem. A PDF cannot be generated if > there is an ?&? anywhere in the description. We ran into that problem here > at Clemson. > > > > Jim Cross > > Manuscripts Archivist > > > > > > > > *James Edward Cross, C.A.* CLEMSON UNIVERSITY > > Manuscripts Archivist > > Special Collections and Archives > > Clemson University Libraries > > Box 343001 > > Clemson, SC 29634-3001 > > Phone: (864) 656-5182 > > Website: http://library.clemson.edu/depts/specialcollections/ > > Pronouns: he/him/his > > Traditional Cherokee Lands | Site of Fort Hill Plantation > > *Please do not feel obligated to respond to this message outside of your > normal working hours.* > > > > > > *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org < > archivesspace_users_group-bounces at lyralists.lyrasis.org> *On Behalf Of *Kirill > Batyuk > *Sent:* Tuesday, March 15, 2022 8:25 AM > *To:* archivesspace_users_group at lyralists.lyrasis.org > *Subject:* [Archivesspace_Users_Group] Error generating PDF export for a > finding aid. > > > > Hi, > > > > Our Archivist is running into a problem with generating PDF for a finding > aid. The job fails with the following log: > > > > Generating PDF for Titanic Discovery collection > > org.xml.sax.SAXParseException; lineNumber: 139; columnNumber: 16002; The > reference to entity "G" must end with the ';' delimiter. > > > net.sf.saxon.s9api.DocumentBuilder.build(net/sf/saxon/s9api/DocumentBuilder.java:360) > > java.lang.reflect.Method.invoke(java/lang/reflect/Method.java:498) > > > org.jruby.javasupport.JavaMethod.invokeDirectWithExceptionHandling(org/jruby/javasupport/JavaMethod.java:456) > > > org.jruby.javasupport.JavaMethod.invokeDirect(org/jruby/javasupport/JavaMethod.java:317) > > > RUBY.build(/data/archivesspace/gems/gems/saxon-rb-0.8.3-java/lib/saxon/document_builder.rb:225) > > > RUBY.to_fo(/data/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/AS_fop.rb:42) > > > RUBY.to_pdf(/data/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/AS_fop.rb:58) > > > RUBY.run(/data/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/job_runners/print_to_pdf_runner.rb:50) > > > data.archivesspace.data.tmp.jetty_minus_0_dot_0_dot_0_dot_0_minus_8089_minus_backend_dot_war_minus___minus_any_minus_.webapp.WEB_minus_INF.app.lib.request_context.open(/data/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/request_context.rb:24) > > > RUBY.run(/data/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/job_runners/print_to_pdf_runner.rb:13) > > > data.archivesspace.data.tmp.jetty_minus_0_dot_0_dot_0_dot_0_minus_8089_minus_backend_dot_war_minus___minus_any_minus_.webapp.WEB_minus_INF.app.lib.background_job_queue.invokeOther31:run(data/archivesspace/data/tmp/jetty_minus_0_dot_0_dot_0_dot_0_minus_8089_minus_backend_dot_war_minus___minus_any_minus_/webapp/WEB_minus_INF/app/lib//data/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/background_job_queue.rb:126) > > > data.archivesspace.data.tmp.jetty_minus_0_dot_0_dot_0_dot_0_minus_8089_minus_backend_dot_war_minus___minus_any_minus_.webapp.WEB_minus_INF.app.lib.background_job_queue.run_pending_job(/data/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/background_job_queue.rb:126) > > > RUBY.start_background_thread(/data/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/background_job_queue.rb:169) > > org.jruby.RubyProc.call(org/jruby/RubyProc.java:318) > > java.lang.Thread.run(java/lang/Thread.java:750) > > > > > > Any idea how to resolve this problem? > > > > Thank you, > > > > Kirill Batyuk > > Systems Librarian > > MBLWHOI Library > > Data Library and Archives > > Woods Hole Oceanographic Institution > > 508-289-2850 > > kbatyuk at whoi.edu > > mblwhoilibrary.org > > --- whoi.edu > > > ORCID > > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > -- Dan Michelson Collections Archivist Smith College Special Collections For current library access and services details, see Library Services During COVID-19 . -------------- next part -------------- An HTML attachment was scrubbed... URL: From kbatyuk at whoi.edu Tue Mar 15 09:14:49 2022 From: kbatyuk at whoi.edu (Kirill Batyuk) Date: Tue, 15 Mar 2022 13:14:49 +0000 Subject: [Archivesspace_Users_Group] Error generating PDF export for a finding aid. In-Reply-To: References: Message-ID: Thank you, I found an ampersand that was causing this problem, Now I'm getting another error: Generating PDF for Titanic Discovery collection org.apache.fop.fo.ValidationException: Missing attribute on fo:basic-link: Either external-destination or internal-destination must be specified. (See position 1107:86) net.sf.saxon.s9api.Xslt30Transformer.applyTemplates(net/sf/saxon/s9api/Xslt30Transformer.java:451) java.lang.reflect.Method.invoke(java/lang/reflect/Method.java:498) org.jruby.javasupport.JavaMethod.invokeDirectWithExceptionHandling(org/jruby/javasupport/JavaMethod.java:426) org.jruby.javasupport.JavaMethod.invokeDirect(org/jruby/javasupport/JavaMethod.java:293) org.jruby.RubyClass.finvokeWithRefinements(org/jruby/RubyClass.java:514) org.jruby.RubyBasicObject.send(org/jruby/RubyBasicObject.java:1755) org.jruby.RubyKernel.send(org/jruby/RubyKernel.java:2200) org.jruby.RubyKernel$INVOKER$s$send.call(org/jruby/RubyKernel$INVOKER$s$send.gen) RUBY.invocation_lambda(/data/archivesspace/gems/gems/saxon-rb-0.8.3-java/lib/saxon/xslt/executable.rb:270) org.jruby.RubyProc.call(org/jruby/RubyProc.java:291) org.jruby.RubyProc$INVOKER$i$call.call(org/jruby/RubyProc$INVOKER$i$call.gen) RUBY.to_destination(/data/archivesspace/gems/gems/saxon-rb-0.8.3-java/lib/saxon/xslt/invocation.rb:73) RUBY.to_fo(/data/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/AS_fop.rb:44) Kirill. From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Dan Michelson Sent: Tuesday, March 15, 2022 8:44 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Error generating PDF export for a finding aid. Hi Kirill, The relevant line in your error message is this: org.xml.sax.SAXParseException; lineNumber: 139; columnNumber: 16002; The reference to entity "G" must end with the ';' delimiter. I have not seen that specific error before, but I find it's often easiest to export the resource as EAD and look at the XML for the issue. Also, the staff interface and PUI use different PDF exporters. Sometimes you can generate a PDF from one and not the other. All the best, Dan P. S. Minor qualification to Jim's note about ampersands. In our experience, ampersands work fine if there are spaces after them. It's ampersands immediately followed by a character that throws errors. On Tue, Mar 15, 2022 at 8:34 AM James E. Cross > wrote: I am wondering if this is the "&" problem. A PDF cannot be generated if there is an "&" anywhere in the description. We ran into that problem here at Clemson. Jim Cross Manuscripts Archivist James Edward Cross, C.A. CLEMSON UNIVERSITY Manuscripts Archivist Special Collections and Archives Clemson University Libraries Box 343001 Clemson, SC 29634-3001 Phone: (864) 656-5182 Website: http://library.clemson.edu/depts/specialcollections/ Pronouns: he/him/his Traditional Cherokee Lands | Site of Fort Hill Plantation Please do not feel obligated to respond to this message outside of your normal working hours. From: archivesspace_users_group-bounces at lyralists.lyrasis.org > On Behalf Of Kirill Batyuk Sent: Tuesday, March 15, 2022 8:25 AM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Error generating PDF export for a finding aid. Hi, Our Archivist is running into a problem with generating PDF for a finding aid. The job fails with the following log: Generating PDF for Titanic Discovery collection org.xml.sax.SAXParseException; lineNumber: 139; columnNumber: 16002; The reference to entity "G" must end with the ';' delimiter. net.sf.saxon.s9api.DocumentBuilder.build(net/sf/saxon/s9api/DocumentBuilder.java:360) java.lang.reflect.Method.invoke(java/lang/reflect/Method.java:498) org.jruby.javasupport.JavaMethod.invokeDirectWithExceptionHandling(org/jruby/javasupport/JavaMethod.java:456) org.jruby.javasupport.JavaMethod.invokeDirect(org/jruby/javasupport/JavaMethod.java:317) RUBY.build(/data/archivesspace/gems/gems/saxon-rb-0.8.3-java/lib/saxon/document_builder.rb:225) RUBY.to_fo(/data/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/AS_fop.rb:42) RUBY.to_pdf(/data/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/AS_fop.rb:58) RUBY.run(/data/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/job_runners/print_to_pdf_runner.rb:50) data.archivesspace.data.tmp.jetty_minus_0_dot_0_dot_0_dot_0_minus_8089_minus_backend_dot_war_minus___minus_any_minus_.webapp.WEB_minus_INF.app.lib.request_context.open(/data/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/request_context.rb:24) RUBY.run(/data/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/job_runners/print_to_pdf_runner.rb:13) data.archivesspace.data.tmp.jetty_minus_0_dot_0_dot_0_dot_0_minus_8089_minus_backend_dot_war_minus___minus_any_minus_.webapp.WEB_minus_INF.app.lib.background_job_queue.invokeOther31:run(data/archivesspace/data/tmp/jetty_minus_0_dot_0_dot_0_dot_0_minus_8089_minus_backend_dot_war_minus___minus_any_minus_/webapp/WEB_minus_INF/app/lib//data/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/background_job_queue.rb:126) data.archivesspace.data.tmp.jetty_minus_0_dot_0_dot_0_dot_0_minus_8089_minus_backend_dot_war_minus___minus_any_minus_.webapp.WEB_minus_INF.app.lib.background_job_queue.run_pending_job(/data/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/background_job_queue.rb:126) RUBY.start_background_thread(/data/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/background_job_queue.rb:169) org.jruby.RubyProc.call(org/jruby/RubyProc.java:318) java.lang.Thread.run(java/lang/Thread.java:750) Any idea how to resolve this problem? Thank you, Kirill Batyuk Systems Librarian MBLWHOI Library Data Library and Archives Woods Hole Oceanographic Institution 508-289-2850 kbatyuk at whoi.edu mblwhoilibrary.org --- whoi.edu ORCID _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Dan Michelson Collections Archivist Smith College Special Collections For current library access and services details, see Library Services During COVID-19. -------------- next part -------------- An HTML attachment was scrubbed... URL: From barneycj at hope.edu Tue Mar 15 09:32:08 2022 From: barneycj at hope.edu (Jeremy Barney) Date: Tue, 15 Mar 2022 09:32:08 -0400 Subject: [Archivesspace_Users_Group] Large Indexes in ArchivesSpace? Message-ID: Hello! The Joint Archives of Holland (Hope College) has been working on migrating data into ArchivesSpace, and I am looking to see if anyone has suggestions on how to handle some large indexes (500-1000 pages) that the Joint Archives shares with researchers. At this time we have the indexes as PDF files in Digital Commons (https://digitalcommons.hope.edu/news_index/), but we are interested in making them searchable from our ArchivesSpace public interface. Would I need to add each part of the index as archival objects in ArchivesSpace or is there another method where the text from the indexes could be added to the system (I thought about the notes area of a resource record, but 1000 pages is a lot of text!). Thank you, Jeremy Jeremy Barney Assistant Librarian for Metadata and Digital Collections Hope College Van Wylen Library 53 Graves Place Holland, MI 49423 barneycj at hope.edu | 616-395-7792 -------------- next part -------------- An HTML attachment was scrubbed... URL: From brian.harrington at lyrasis.org Tue Mar 15 09:48:37 2022 From: brian.harrington at lyrasis.org (Brian Harrington) Date: Tue, 15 Mar 2022 13:48:37 +0000 Subject: [Archivesspace_Users_Group] Error generating PDF export for a finding aid. In-Reply-To: References: Message-ID: Hi Kirill, Usually this error means that you have a or with a target that doesn?t exist. If you have trouble finding it, and want to post an EAD export from the collection here, we can help you track it down. Brian From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Kirill Batyuk Date: Tuesday, March 15, 2022 at 9:15 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Error generating PDF export for a finding aid. Thank you, I found an ampersand that was causing this problem, Now I?m getting another error: Generating PDF for Titanic Discovery collection org.apache.fop.fo.ValidationException: Missing attribute on fo:basic-link: Either external-destination or internal-destination must be specified. (See position 1107:86) net.sf.saxon.s9api.Xslt30Transformer.applyTemplates(net/sf/saxon/s9api/Xslt30Transformer.java:451) java.lang.reflect.Method.invoke(java/lang/reflect/Method.java:498) org.jruby.javasupport.JavaMethod.invokeDirectWithExceptionHandling(org/jruby/javasupport/JavaMethod.java:426) org.jruby.javasupport.JavaMethod.invokeDirect(org/jruby/javasupport/JavaMethod.java:293) org.jruby.RubyClass.finvokeWithRefinements(org/jruby/RubyClass.java:514) org.jruby.RubyBasicObject.send(org/jruby/RubyBasicObject.java:1755) org.jruby.RubyKernel.send(org/jruby/RubyKernel.java:2200) org.jruby.RubyKernel$INVOKER$s$send.call(org/jruby/RubyKernel$INVOKER$s$send.gen) RUBY.invocation_lambda(/data/archivesspace/gems/gems/saxon-rb-0.8.3-java/lib/saxon/xslt/executable.rb:270) org.jruby.RubyProc.call(org/jruby/RubyProc.java:291) org.jruby.RubyProc$INVOKER$i$call.call(org/jruby/RubyProc$INVOKER$i$call.gen) RUBY.to_destination(/data/archivesspace/gems/gems/saxon-rb-0.8.3-java/lib/saxon/xslt/invocation.rb:73) RUBY.to_fo(/data/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/AS_fop.rb:44) Kirill. From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Dan Michelson Sent: Tuesday, March 15, 2022 8:44 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Error generating PDF export for a finding aid. Hi Kirill, The relevant line in your error message is this: org.xml.sax.SAXParseException; lineNumber: 139; columnNumber: 16002; The reference to entity "G" must end with the ';' delimiter. I have not seen that specific error before, but I find it's often easiest to export the resource as EAD and look at the XML for the issue. Also, the staff interface and PUI use different PDF exporters. Sometimes you can generate a PDF from one and not the other. All the best, Dan P. S. Minor qualification to Jim's note about ampersands. In our experience, ampersands work fine if there are spaces after them. It's ampersands immediately followed by a character that throws errors. On Tue, Mar 15, 2022 at 8:34 AM James E. Cross > wrote: I am wondering if this is the ?&? problem. A PDF cannot be generated if there is an ?&? anywhere in the description. We ran into that problem here at Clemson. Jim Cross Manuscripts Archivist James Edward Cross, C.A. CLEMSON UNIVERSITY Manuscripts Archivist Special Collections and Archives Clemson University Libraries Box 343001 Clemson, SC 29634-3001 Phone: (864) 656-5182 Website: http://library.clemson.edu/depts/specialcollections/ Pronouns: he/him/his Traditional Cherokee Lands | Site of Fort Hill Plantation Please do not feel obligated to respond to this message outside of your normal working hours. From: archivesspace_users_group-bounces at lyralists.lyrasis.org > On Behalf Of Kirill Batyuk Sent: Tuesday, March 15, 2022 8:25 AM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Error generating PDF export for a finding aid. Hi, Our Archivist is running into a problem with generating PDF for a finding aid. The job fails with the following log: Generating PDF for Titanic Discovery collection org.xml.sax.SAXParseException; lineNumber: 139; columnNumber: 16002; The reference to entity "G" must end with the ';' delimiter. net.sf.saxon.s9api.DocumentBuilder.build(net/sf/saxon/s9api/DocumentBuilder.java:360) java.lang.reflect.Method.invoke(java/lang/reflect/Method.java:498) org.jruby.javasupport.JavaMethod.invokeDirectWithExceptionHandling(org/jruby/javasupport/JavaMethod.java:456) org.jruby.javasupport.JavaMethod.invokeDirect(org/jruby/javasupport/JavaMethod.java:317) RUBY.build(/data/archivesspace/gems/gems/saxon-rb-0.8.3-java/lib/saxon/document_builder.rb:225) RUBY.to_fo(/data/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/AS_fop.rb:42) RUBY.to_pdf(/data/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/AS_fop.rb:58) RUBY.run(/data/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/job_runners/print_to_pdf_runner.rb:50) data.archivesspace.data.tmp.jetty_minus_0_dot_0_dot_0_dot_0_minus_8089_minus_backend_dot_war_minus___minus_any_minus_.webapp.WEB_minus_INF.app.lib.request_context.open(/data/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/request_context.rb:24) RUBY.run(/data/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/job_runners/print_to_pdf_runner.rb:13) data.archivesspace.data.tmp.jetty_minus_0_dot_0_dot_0_dot_0_minus_8089_minus_backend_dot_war_minus___minus_any_minus_.webapp.WEB_minus_INF.app.lib.background_job_queue.invokeOther31:run(data/archivesspace/data/tmp/jetty_minus_0_dot_0_dot_0_dot_0_minus_8089_minus_backend_dot_war_minus___minus_any_minus_/webapp/WEB_minus_INF/app/lib//data/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/background_job_queue.rb:126) data.archivesspace.data.tmp.jetty_minus_0_dot_0_dot_0_dot_0_minus_8089_minus_backend_dot_war_minus___minus_any_minus_.webapp.WEB_minus_INF.app.lib.background_job_queue.run_pending_job(/data/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/background_job_queue.rb:126) RUBY.start_background_thread(/data/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/background_job_queue.rb:169) org.jruby.RubyProc.call(org/jruby/RubyProc.java:318) java.lang.Thread.run(java/lang/Thread.java:750) Any idea how to resolve this problem? Thank you, Kirill Batyuk Systems Librarian MBLWHOI Library Data Library and Archives Woods Hole Oceanographic Institution 508-289-2850 kbatyuk at whoi.edu mblwhoilibrary.org --- whoi.edu ORCID _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Dan Michelson Collections Archivist Smith College Special Collections For current library access and services details, see Library Services During COVID-19. -------------- next part -------------- An HTML attachment was scrubbed... URL: From kbatyuk at whoi.edu Tue Mar 15 10:37:58 2022 From: kbatyuk at whoi.edu (Kirill Batyuk) Date: Tue, 15 Mar 2022 14:37:58 +0000 Subject: [Archivesspace_Users_Group] Error generating PDF export for a finding aid. In-Reply-To: References: Message-ID: We have found the problem with a link and were able to resolve it and export a finding aid. Thank you everyone for the help! Kirill. From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Brian Harrington Sent: Tuesday, March 15, 2022 9:49 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Error generating PDF export for a finding aid. Hi Kirill, Usually this error means that you have a or with a target that doesn't exist. If you have trouble finding it, and want to post an EAD export from the collection here, we can help you track it down. Brian From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Kirill Batyuk > Date: Tuesday, March 15, 2022 at 9:15 AM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Error generating PDF export for a finding aid. Thank you, I found an ampersand that was causing this problem, Now I'm getting another error: Generating PDF for Titanic Discovery collection org.apache.fop.fo.ValidationException: Missing attribute on fo:basic-link: Either external-destination or internal-destination must be specified. (See position 1107:86) net.sf.saxon.s9api.Xslt30Transformer.applyTemplates(net/sf/saxon/s9api/Xslt30Transformer.java:451) java.lang.reflect.Method.invoke(java/lang/reflect/Method.java:498) org.jruby.javasupport.JavaMethod.invokeDirectWithExceptionHandling(org/jruby/javasupport/JavaMethod.java:426) org.jruby.javasupport.JavaMethod.invokeDirect(org/jruby/javasupport/JavaMethod.java:293) org.jruby.RubyClass.finvokeWithRefinements(org/jruby/RubyClass.java:514) org.jruby.RubyBasicObject.send(org/jruby/RubyBasicObject.java:1755) org.jruby.RubyKernel.send(org/jruby/RubyKernel.java:2200) org.jruby.RubyKernel$INVOKER$s$send.call(org/jruby/RubyKernel$INVOKER$s$send.gen) RUBY.invocation_lambda(/data/archivesspace/gems/gems/saxon-rb-0.8.3-java/lib/saxon/xslt/executable.rb:270) org.jruby.RubyProc.call(org/jruby/RubyProc.java:291) org.jruby.RubyProc$INVOKER$i$call.call(org/jruby/RubyProc$INVOKER$i$call.gen) RUBY.to_destination(/data/archivesspace/gems/gems/saxon-rb-0.8.3-java/lib/saxon/xslt/invocation.rb:73) RUBY.to_fo(/data/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/AS_fop.rb:44) Kirill. From: archivesspace_users_group-bounces at lyralists.lyrasis.org > On Behalf Of Dan Michelson Sent: Tuesday, March 15, 2022 8:44 AM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Error generating PDF export for a finding aid. Hi Kirill, The relevant line in your error message is this: org.xml.sax.SAXParseException; lineNumber: 139; columnNumber: 16002; The reference to entity "G" must end with the ';' delimiter. I have not seen that specific error before, but I find it's often easiest to export the resource as EAD and look at the XML for the issue. Also, the staff interface and PUI use different PDF exporters. Sometimes you can generate a PDF from one and not the other. All the best, Dan P. S. Minor qualification to Jim's note about ampersands. In our experience, ampersands work fine if there are spaces after them. It's ampersands immediately followed by a character that throws errors. On Tue, Mar 15, 2022 at 8:34 AM James E. Cross > wrote: I am wondering if this is the "&" problem. A PDF cannot be generated if there is an "&" anywhere in the description. We ran into that problem here at Clemson. Jim Cross Manuscripts Archivist James Edward Cross, C.A. CLEMSON UNIVERSITY Manuscripts Archivist Special Collections and Archives Clemson University Libraries Box 343001 Clemson, SC 29634-3001 Phone: (864) 656-5182 Website: http://library.clemson.edu/depts/specialcollections/ Pronouns: he/him/his Traditional Cherokee Lands | Site of Fort Hill Plantation Please do not feel obligated to respond to this message outside of your normal working hours. From: archivesspace_users_group-bounces at lyralists.lyrasis.org > On Behalf Of Kirill Batyuk Sent: Tuesday, March 15, 2022 8:25 AM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Error generating PDF export for a finding aid. Hi, Our Archivist is running into a problem with generating PDF for a finding aid. The job fails with the following log: Generating PDF for Titanic Discovery collection org.xml.sax.SAXParseException; lineNumber: 139; columnNumber: 16002; The reference to entity "G" must end with the ';' delimiter. net.sf.saxon.s9api.DocumentBuilder.build(net/sf/saxon/s9api/DocumentBuilder.java:360) java.lang.reflect.Method.invoke(java/lang/reflect/Method.java:498) org.jruby.javasupport.JavaMethod.invokeDirectWithExceptionHandling(org/jruby/javasupport/JavaMethod.java:456) org.jruby.javasupport.JavaMethod.invokeDirect(org/jruby/javasupport/JavaMethod.java:317) RUBY.build(/data/archivesspace/gems/gems/saxon-rb-0.8.3-java/lib/saxon/document_builder.rb:225) RUBY.to_fo(/data/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/AS_fop.rb:42) RUBY.to_pdf(/data/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/AS_fop.rb:58) RUBY.run(/data/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/job_runners/print_to_pdf_runner.rb:50) data.archivesspace.data.tmp.jetty_minus_0_dot_0_dot_0_dot_0_minus_8089_minus_backend_dot_war_minus___minus_any_minus_.webapp.WEB_minus_INF.app.lib.request_context.open(/data/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/request_context.rb:24) RUBY.run(/data/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/job_runners/print_to_pdf_runner.rb:13) data.archivesspace.data.tmp.jetty_minus_0_dot_0_dot_0_dot_0_minus_8089_minus_backend_dot_war_minus___minus_any_minus_.webapp.WEB_minus_INF.app.lib.background_job_queue.invokeOther31:run(data/archivesspace/data/tmp/jetty_minus_0_dot_0_dot_0_dot_0_minus_8089_minus_backend_dot_war_minus___minus_any_minus_/webapp/WEB_minus_INF/app/lib//data/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/background_job_queue.rb:126) data.archivesspace.data.tmp.jetty_minus_0_dot_0_dot_0_dot_0_minus_8089_minus_backend_dot_war_minus___minus_any_minus_.webapp.WEB_minus_INF.app.lib.background_job_queue.run_pending_job(/data/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/background_job_queue.rb:126) RUBY.start_background_thread(/data/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/background_job_queue.rb:169) org.jruby.RubyProc.call(org/jruby/RubyProc.java:318) java.lang.Thread.run(java/lang/Thread.java:750) Any idea how to resolve this problem? Thank you, Kirill Batyuk Systems Librarian MBLWHOI Library Data Library and Archives Woods Hole Oceanographic Institution 508-289-2850 kbatyuk at whoi.edu mblwhoilibrary.org --- whoi.edu ORCID _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Dan Michelson Collections Archivist Smith College Special Collections For current library access and services details, see Library Services During COVID-19. -------------- next part -------------- An HTML attachment was scrubbed... URL: From livsolis at utexas.edu Tue Mar 15 11:32:08 2022 From: livsolis at utexas.edu (Olivia S Solis) Date: Tue, 15 Mar 2022 10:32:08 -0500 Subject: [Archivesspace_Users_Group] Large Indexes in ArchivesSpace? In-Reply-To: References: Message-ID: Hi Jeremy, We have a few similar resources, and have made each line an archival object. I think it generally works fine, especially since it allows for searching within ArchivesSpace, as the collection organization tab in the PUI/Hierarchy tree in the staff side allow you to navigate the index. In the PUI, though, most of the index which you would scroll through searching for a term is all pushed to the side and the majority of on-screen text is inherited from the collection level. I am curious how others might handle this. We actually have a few cases of indexes that span multiple collections/resource records, and we are not sure if we can get those into ASpace. We are not quite ready to launch our PUI, but this is what our Bexar archives index looks like in the PUI: [image: Screen Shot 2022-03-15 at 10.26.01 AM.png] We have work to do still. e.g. We have to attach top containers to the archival objects so the index can be used in a more ArchiveSpacey way, but the information is there to be navigated. We have more indexes we want to convert to ASpace records to ease the burden of maintenance. Thanks, Olivia On Tue, Mar 15, 2022 at 8:32 AM Jeremy Barney wrote: > Hello! > > The Joint Archives of Holland (Hope College) has been working on migrating > data into ArchivesSpace, and I am looking to see if anyone has suggestions > on how to handle some large indexes (500-1000 pages) that the Joint > Archives shares with researchers. At this time we have the indexes as PDF > files in Digital Commons (https://digitalcommons.hope.edu/news_index/), > but we are interested in making them searchable from our ArchivesSpace > public interface. > > Would I need to add each part of the index as archival objects in > ArchivesSpace or is there another method where the text from the indexes > could be added to the system (I thought about the notes area of a resource > record, but 1000 pages is a lot of text!). > > Thank you, > > Jeremy > > Jeremy Barney > Assistant Librarian for Metadata and Digital Collections > Hope College > Van Wylen Library > 53 Graves Place > Holland, MI 49423 > > barneycj at hope.edu | 616-395-7792 > > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > -- Olivia Solis, MSIS (she/her) Metadata Coordinator Dolph Briscoe Center for American History The University of Texas at Austin 2300 Red River St. Stop D1100 Austin TX, 78712-1426 (512) 232-8013 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Screen Shot 2022-03-15 at 10.26.01 AM.png Type: image/png Size: 197324 bytes Desc: not available URL: From smquimby at upenn.edu Tue Mar 15 14:03:47 2022 From: smquimby at upenn.edu (Quimby, Sean) Date: Tue, 15 Mar 2022 18:03:47 +0000 Subject: [Archivesspace_Users_Group] Report on ArchivesSpace Governance Board 3rd Quarter Meeting Message-ID: Dear ArchivesSpace members: I am writing to report on the ArchivesSpace Governance Board 3rd Quarter meeting, which was held virtually on February 28th and March 3rd. This quarter we experimented with holding two sessions to allow time for both the usual business and for a deeper discussion of certain key topics: continuing to advance DEIA work, ArchivesSpace implementation at non-U.S. based institutions, and how the board can continue to mature in service of our community. Nominating Committee Chair Nick Zmijewski presented a slate for this year?s Committee. It was accepted and we are happy to report that the following individuals will serve on the committee doing important work to identify and encourage diverse voices to consider serving on the Governance Board. The call for nominations will go out in the spring, but please feel free to contact them if you have suggestions or are interested in ArchivesSpace service. * Very Large: Julia Tanenbaum, University of Wisconsin * Large: Aaisha Haykal, College of Charleston * Medium: Tiffany Cole, James Madison University * Small: Corinne Chatnik, New York State Archives * Very Small: Sara Butterfass Schliep, Folger Shakespeare Library * Randy Kuehn and Dan Michelson, the TAC and UAC chairs, will be members of the committee by virtue of their positions. The Board continued its conversations about how it can advance diversity, equity, inclusion, and accessibility goals for ArchivesSpace. The operations update highlighted progress with the Diversity Partnership program. Board members reported on their participation at the first Diversity partners meeting and heard an update about the Inclusive Examples Project work that is now underway. We discussed possibilities for more DEIA-centered work based on the community-supported initiatives in the near future. We also reviewed the changes in ArchivesSpace staffing and are delighted that Casey Rhodes, the new Developer, is starting on March 7th. We reviewed the continued excellent work of the Technical and User Advisory Councils and thank the members for their dedicated participation. Following up on a survey of archival educators that it undertook in the fall, the ad hoc Education Committee presented recommendations for ways to strengthen the Educational Membership program. Approved elements include creating a sandbox for education programs and developing a separate, more student friendly ?Getting Started? web resource. More information about these changes will be shared soon. Board member Natalie Adams shared observations from the University of Cambridge?s experience of implementing ArchivesSpace outside the us. She offered thoughts on some ways ArchivesSpace could demonstrate its commitment to the growing community of non-U.S. users. The board undertook an activity from the It Takes A Village (ITAV) Sustainability Planning toolkitaround representative governance and identified areas where procedures could be codified or communication improved. The board will undertake additional activities from the toolkit in future meetings. The board is always eager to hear from the ArchivesSpace community. We have started planning this year?s Board Community Session designed to foster more direct engagement and communication between board and community members. Look for a separate announcement with date and time once those are finalized. We hope you can attend! I am very happy to report that the ArchivesSpace membership continues to be strong, even in the face of the challenging circumstances of the last few years. The Board extends thanks to all of you for your continuing support and ongoing contributions to the community we have all created. We welcome your communications and comments at any time. With best wishes, Sean Quimby Chair, ArchivesSpace Board of Governance, Associate University Librarian for Special Collections, Director of the Jay I. Kislak Center, & Director of the Schoenberg Institute for Manuscript Studies University of Pennsylvania Libraries 3420 Walnut Street Philadelphia, PA 19104-6206 -------------- next part -------------- An HTML attachment was scrubbed... URL: From Jessica.Crouch at lyrasis.org Wed Mar 16 09:22:39 2022 From: Jessica.Crouch at lyrasis.org (Jessica Crouch) Date: Wed, 16 Mar 2022 13:22:39 +0000 Subject: [Archivesspace_Users_Group] Take a Break with ArchivesSpace this Friday In-Reply-To: References: <51F22031-BCF5-4F81-9E91-B2025697CEA9@lyrasis.org> Message-ID: ArchivesSpace users, Whether you?ve continued to work from home, have returned to the office, or find yourself stuck somewhere in the middle, we could all use a break. In that spirit, ArchivesSpace will be reinstating our popular casual zoom open calls on Fridays. With a welcoming and robust member community all over the world, ArchivesSpace can offer camaraderie and relaxation, no matter the current state of the world. Each Friday we will have casual open calls via zoom at 12pm ET. We won?t be developing agendas or presentations for these calls. We just want to provide an opportunity to connect, chat and recharge. Use this as a time to get help or talk about ArchivesSpace (or anything else) in an informal setting or just have a beverage with other ArchivesSpace users during this stressful time. Whether you can attend once or plan to be there every Friday, these calls are open to everyone but registration is required to join. Register to join any open call at https://lyrasis.zoom.us/meeting/register/tZcldOGuqjotE9cNSaa6j45issVCKrEQKQYv We seek to provide a welcoming, fun, and safe community experience for everyone. The full text of the code of conduct is available at https://archivesspace.org/archivesspace-code-of-conduct. Please email ArchivesSpaceHome at lyrasis.org with any questions. We hope to see you tomorrow! Jessica Dowd Crouch Community Engagement Coordinator for ArchivesSpace jessica.crouch at lyrasis.org -------------- next part -------------- An HTML attachment was scrubbed... URL: From Jessica.Crouch at lyrasis.org Wed Mar 16 09:28:23 2022 From: Jessica.Crouch at lyrasis.org (Jessica Crouch) Date: Wed, 16 Mar 2022 13:28:23 +0000 Subject: [Archivesspace_Users_Group] Still time to register for the ArchivesSpace Online Forum In-Reply-To: References: Message-ID: [A picture of a globe with connecting lines of light. Text reads ArchivesSpace Online Forum, Two Day Virtual Event, March 21-22, 2022] The 4th annual ArchivesSpace Online Forum is only a few days away! Taking place March 21-22, 2022, our online forum will be a two-day event spanning a variety of time zones and ArchivesSpace experience levels. Anyone who uses ArchivesSpace or is interested in ArchivesSpace is welcome to attend. As in years past, this free event will include a mix of opportunities to share and learn from each other about many different aspects of ArchivesSpace. When: Presentations will be held March 21 from 5pm-8pm UTC / 10am-1pm PT / 1-4pm ET / 5pm-8pm GMT / 6-9pm CET (find your local time). Discussion sessions will be held March 22 from 1pm-4pm UTC / 6am-9am PT / 9am-12pm ET / 1pm-4pm GMT / 2pm-5pm CET (find your local time). Where: All online via Zoom, with opportunities to join via computer or phone. Who Can Attend: Anyone using or interested in using ArchivesSpace is welcome to attend some or all of the sessions on these days. This is a free event but registration is required. Online registration: https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/3036282881/ArchivesSpace+Online+Forum+2022 Registrations for each day of the Forum are separate. You will need to register for each day you are interested in attending to guarantee your spot. Registration is linked in the agenda at the top of each day. We anticipate recording many parts of the forum, but for it to be a success we will also need as many live participants as possible. We encourage you to dip in and out of the live program as much as you can. You will no doubt ?meet? a different set of colleagues each time. Please feel free to contact us at ArchivesSpaceHome at lyrasis.org with questions. We look forward to seeing many of you there! Jessica Dowd Crouch Community Engagement Coordinator for ArchivesSpace jessica.crouch at lyrasis.org -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 257224 bytes Desc: image001.jpg URL: From kbatyuk at whoi.edu Fri Mar 18 11:43:07 2022 From: kbatyuk at whoi.edu (Kirill Batyuk) Date: Fri, 18 Mar 2022 15:43:07 +0000 Subject: [Archivesspace_Users_Group] Solr checksum verification failed Message-ID: Hi, I'm trying to install AcrhivesSpace 3.2. When I attempt to start the ArchivesSpace I get an error: Mar 18, 2022 11:16:14 AM org.eclipse.jetty.server.handler.ContextHandler$Context log INFO: An exception happened during JRuby-Rack startup Solr checksum verification failed (schema): expected [4d4849771a91d677f255b638cbefa8b8d67a236c56c645bb13c2842480614d78] got [5d5cd6bba2fcf013a922dee5222c069799a9d8a7e0336c896bef544f0cc401f9] I'm at loss at to what could be causing this. Any advice? Thank you, Kirill Batyuk Systems Librarian MBLWHOI Library Data Library and Archives Woods Hole Oceanographic Institution 508-289-2850 kbatyuk at whoi.edu mblwhoilibrary.org --- whoi.edu ORCID -------------- next part -------------- An HTML attachment was scrubbed... URL: From brian.hoffman at lyrasis.org Fri Mar 18 12:32:32 2022 From: brian.hoffman at lyrasis.org (Brian Hoffman) Date: Fri, 18 Mar 2022 16:32:32 +0000 Subject: [Archivesspace_Users_Group] Solr checksum verification failed In-Reply-To: References: Message-ID: Hi Kirill, That probably means either your instance of solr does not have the ?core? specified in your AppConfig[:solr_url] (the last portion of the URL) or your instance has the core, but the schema is not up to date. You can determine which is the case by changing the setting AppConfig[:solr_verify_checksums] to false, but you will want to set it back to true before running 3.2.0 in production. Brian From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Kirill Batyuk Date: Friday, March 18, 2022 at 11:43 AM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Solr checksum verification failed Hi, I?m trying to install AcrhivesSpace 3.2. When I attempt to start the ArchivesSpace I get an error: Mar 18, 2022 11:16:14 AM org.eclipse.jetty.server.handler.ContextHandler$Context log INFO: An exception happened during JRuby-Rack startup Solr checksum verification failed (schema): expected [4d4849771a91d677f255b638cbefa8b8d67a236c56c645bb13c2842480614d78] got [5d5cd6bba2fcf013a922dee5222c069799a9d8a7e0336c896bef544f0cc401f9] I?m at loss at to what could be causing this. Any advice? Thank you, Kirill Batyuk Systems Librarian MBLWHOI Library Data Library and Archives Woods Hole Oceanographic Institution 508-289-2850 kbatyuk at whoi.edu mblwhoilibrary.org --- whoi.edu ORCID -------------- next part -------------- An HTML attachment was scrubbed... URL: From Scott.Renton at ed.ac.uk Fri Mar 18 13:00:08 2022 From: Scott.Renton at ed.ac.uk (RENTON Scott) Date: Fri, 18 Mar 2022 17:00:08 +0000 Subject: [Archivesspace_Users_Group] SOLR SetUp- 3.2.0 Message-ID: Hi folks I've followed the instructions to set SOLR up externally on the first of four servers. It looks ok, as I can see the archivesspace core showing on the SOLR Admin panel. However, the URL for config- https://localhost:8983/solr/archivesspace - gives a 404 (either as a wget on the server or with the localhost changed to servername (port locked down only to certain users)). Is that surprising? Certainly every reference has a # between solr and archivesspace when I navigate through the admin area. If, however, it will 404 until it has some data and will then function, great. I've used SOLR v.8.10.0, and am on CentOS 7- I don't want to push on with the 3.2 upgrade until I know I'm through this bit! Cheers Scott ========== Scott Renton Digital Library Development & Systems Floor F East Argyle House 515219 The University of Edinburgh is a charitable body, registered in Scotland, with registration number SC005336. Is e buidheann carthannais a th' ann an Oilthigh Dh?n ?ideann, cl?raichte an Alba, ?ireamh cl?raidh SC005336. -------------- next part -------------- An HTML attachment was scrubbed... URL: From brian.hoffman at lyrasis.org Fri Mar 18 13:03:48 2022 From: brian.hoffman at lyrasis.org (Brian Hoffman) Date: Fri, 18 Mar 2022 17:03:48 +0000 Subject: [Archivesspace_Users_Group] SOLR SetUp- 3.2.0 In-Reply-To: References: Message-ID: Hi Scott, It is normal to get a 404 if you make a curl request for the core url, since the core itself doesn?t have any actions. Try https://localhost:8983/solr/archivesspace/select Brian From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of RENTON Scott Date: Friday, March 18, 2022 at 1:00 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] SOLR SetUp- 3.2.0 Hi folks I've followed the instructions to set SOLR up externally on the first of four servers. It looks ok, as I can see the archivesspace core showing on the SOLR Admin panel. However, the URL for config- https://localhost:8983/solr/archivesspace - gives a 404 (either as a wget on the server or with the localhost changed to servername (port locked down only to certain users)). Is that surprising? Certainly every reference has a # between solr and archivesspace when I navigate through the admin area. If, however, it will 404 until it has some data and will then function, great. I've used SOLR v.8.10.0, and am on CentOS 7- I don't want to push on with the 3.2 upgrade until I know I'm through this bit! Cheers Scott ========== Scott Renton Digital Library Development & Systems Floor F East Argyle House 515219 The University of Edinburgh is a charitable body, registered in Scotland, with registration number SC005336. Is e buidheann carthannais a th? ann an Oilthigh Dh?n ?ideann, cl?raichte an Alba, ?ireamh cl?raidh SC005336. -------------- next part -------------- An HTML attachment was scrubbed... URL: From Scott.Renton at ed.ac.uk Fri Mar 18 13:18:50 2022 From: Scott.Renton at ed.ac.uk (RENTON Scott) Date: Fri, 18 Mar 2022 17:18:50 +0000 Subject: [Archivesspace_Users_Group] SOLR SetUp- 3.2.0 In-Reply-To: References: Message-ID: Great, thought it might be something like that. Thanks Brian, it 200s nicely with /select on he end. Cheers Scott ========== Scott Renton Digital Library Development & Systems Floor F East Argyle House 515219 ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Brian Hoffman Sent: 18 March 2022 17:03 To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] SOLR SetUp- 3.2.0 This email was sent to you by someone outside the University. You should only click on links or attachments if you are certain that the email is genuine and the content is safe. Hi Scott, It is normal to get a 404 if you make a curl request for the core url, since the core itself doesn?t have any actions. Try https://localhost:8983/solr/archivesspace/select Brian From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of RENTON Scott Date: Friday, March 18, 2022 at 1:00 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] SOLR SetUp- 3.2.0 Hi folks I've followed the instructions to set SOLR up externally on the first of four servers. It looks ok, as I can see the archivesspace core showing on the SOLR Admin panel. However, the URL for config- https://localhost:8983/solr/archivesspace - gives a 404 (either as a wget on the server or with the localhost changed to servername (port locked down only to certain users)). Is that surprising? Certainly every reference has a # between solr and archivesspace when I navigate through the admin area. If, however, it will 404 until it has some data and will then function, great. I've used SOLR v.8.10.0, and am on CentOS 7- I don't want to push on with the 3.2 upgrade until I know I'm through this bit! Cheers Scott ========== Scott Renton Digital Library Development & Systems Floor F East Argyle House 515219 The University of Edinburgh is a charitable body, registered in Scotland, with registration number SC005336. Is e buidheann carthannais a th? ann an Oilthigh Dh?n ?ideann, cl?raichte an Alba, ?ireamh cl?raidh SC005336. -------------- next part -------------- An HTML attachment was scrubbed... URL: From nfitzgerald at slv.vic.gov.au Sun Mar 20 23:52:42 2022 From: nfitzgerald at slv.vic.gov.au (Neal Fitzgerald) Date: Mon, 21 Mar 2022 03:52:42 +0000 Subject: [Archivesspace_Users_Group] Creating a report with selection parameters other than dates Message-ID: Hi All I am trying to create a report that uses the resource.id as a parameter to output a list of associated archival_objects and specific metadata from various related tables for a metadata transfer to another library system. The new 3.2.0 custom report feature does not fit our purposes. The instructions at https://archivesspace.github.io/tech-docs/customization/reports.html are unhelpfully brief. viz:"Implement your own initializer if your report has any parameters." But no details about how to do that exactly. I have created the custom reports we have so far starting from existing report with similar tables and so on and changing the SQL query. There are no existing reports that have parameters other than dates, so nothing to copy and paste and tinker with for a new initializer. My attempts to create my own initializer have not succeeded. Anything I tried crashed the whole reports selection page, with very cryptic messages in the logs. Has anyone created an initializer that allows a selection by resource number, ie an integer value or range of integer values? Any help would be greatly appreciated. Cheers Neal Fitzgerald Neal Fitzgerald | Senior Specialist, Library Systems & Digital Preservation | Collection Development & Description State Library Victoria | 328 Swanston Street | Melbourne VIC 3000 T +61 3 8664 7103 | nfitzgerald at slv.vic.gov.au slv.vic.gov.au [slv] [https://www.slv.vic.gov.au/sites/default/files/email_signature/signature.jpg?9] This message and any attachment is intended only for the use of the Addressee and may contain information that is PRIVILEGED and CONFIDENTIAL. If you are not the intended recipient, you are hereby notified that any dissemination of this communication is strictly prohibited. If you have received this communication in error, please delete all copies of the message and its attachments and notify the sender immediately. Thank you. -------------- next part -------------- An HTML attachment was scrubbed... URL: From andrew.morrison at bodleian.ox.ac.uk Mon Mar 21 05:02:22 2022 From: andrew.morrison at bodleian.ox.ac.uk (Andrew Morrison) Date: Mon, 21 Mar 2022 09:02:22 +0000 Subject: [Archivesspace_Users_Group] Creating a report with selection parameters other than dates In-Reply-To: References: Message-ID: <3a7bff25-3bc2-7441-3a80-c6a2985c1a8d@bodleian.ox.ac.uk> Here is an example (not my own): https://github.com/harvard-library/harvard_aspace_reports/blob/b96981a13debd62be88a4d11ccd39d692eaed857/backend/model/resource_top_containers.rb#L4-L12 Andrew. On 21/03/2022 03:52, Neal Fitzgerald wrote: > Hi All > > I am trying to create a report that uses the resource.id as a > parameter to output a list of associated archival_objects and specific > metadata from various related tables for a metadata transfer to > another library system.? The new 3.2.0 custom report feature does not > fit our purposes. > > The instructions at > https://archivesspace.github.io/tech-docs/customization/reports.html > are unhelpfully brief. viz:"Implement your own initializer if your > report has any parameters." But no details about how to do that exactly. > > I have created the custom reports we have so far starting from > existing report with similar tables and so on and changing the SQL > query.? There are no existing reports that have parameters other than > dates, so nothing to copy and paste and tinker with for a new > initializer.? My attempts to create my own initializer have not > succeeded. Anything I tried crashed the whole reports selection page, > with very cryptic messages in the logs. > > Has anyone created an initializer that allows a selection by resource > number, ie an integer value or range of integer values? > > Any help would be greatly appreciated. > > Cheers > > Neal Fitzgerald > > *Neal Fitzgerald | Senior Specialist, Library Systems & Digital > Preservation | Collection Development & Description * > State Library Victoria | 328 Swanston Street | Melbourne VIC 3000 > T +61 3 8664 7103 | nfitzgerald at slv.vic.gov.au > slv.vic.gov.au > > > slv > > > > This message and any attachment is intended only for the use of the > Addressee and may contain information that is PRIVILEGED and > CONFIDENTIAL. If you are not the intended recipient, you are hereby > notified that any dissemination of this communication is strictly > prohibited. If you have received this communication in error, please > delete all copies of the message and its attachments and notify the > sender immediately. Thank you. > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From Mark.Shelstad at colostate.edu Mon Mar 21 10:14:36 2022 From: Mark.Shelstad at colostate.edu (Shelstad,Mark) Date: Mon, 21 Mar 2022 14:14:36 +0000 Subject: [Archivesspace_Users_Group] PUI Customizations Message-ID: Thanks to Sarah and Andrew for their replies. The following change worked on our hosted site. en: brand: title: "" Sincerely, MARK SHELSTAD Associate Professor | Coordinator for Digital and Archive Services Colorado State University Libraries P: 970-491-2820 | mark.shelstad at colostate.edu 1201 Center Avenue Mall | Fort Collins, CO 80523 https://orcid.org/0000-0002-8064-4679 [Libraries-Logo-for-Email-Signatures-Left-Aligned] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 4177 bytes Desc: image001.png URL: From mweppler at csustan.edu Mon Mar 21 13:44:01 2022 From: mweppler at csustan.edu (Mary Weppler) Date: Mon, 21 Mar 2022 17:44:01 +0000 Subject: [Archivesspace_Users_Group] Rights statements not showing up in the public interface Message-ID: Hello, I have added rights statements and rights notes to our resources records, however this information does not appear in the public interface. I am wondering if anyone else has encountered this issue? Thank you! Mary -------------- next part -------------- An HTML attachment was scrubbed... URL: From ddebolt at uwf.edu Mon Mar 21 13:45:16 2022 From: ddebolt at uwf.edu (Dean DeBolt) Date: Mon, 21 Mar 2022 12:45:16 -0500 Subject: [Archivesspace_Users_Group] Rights statements not showing up in the public interface In-Reply-To: References: Message-ID: Yes, I need to know how to add the language. I can add it by editing the html but it does not save to change the page. Dean DeBolt, University Librarian (Professor)/University Archivist UWF Archives and West Florida History Center University of West Florida Library 11000 University Parkway Pensacola, FL 32514-5750 ddebolt at uwf.edu; 850-474-2213 West Florida History Center is the largest and most comprehensive history collection about Pensacola and the West Florida region. http://libguides.uwf.edu/universityarchives Digital collections can be found at: http://uwf.lyrasistechnology.org and http://uwf.digital.flvc.org If we've been of service, please let us know or our administration, Dean of Libraries On Mon, Mar 21, 2022 at 12:44 PM Mary Weppler wrote: > Hello, > > > > I have added rights statements and rights notes to our resources records, > however this information does not appear in the public interface. I am > wondering if anyone else has encountered this issue? > > > > Thank you! > > > > Mary > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > -------------- next part -------------- An HTML attachment was scrubbed... URL: From blake.carver at lyrasis.org Mon Mar 21 14:52:54 2022 From: blake.carver at lyrasis.org (Blake Carver) Date: Mon, 21 Mar 2022 18:52:54 +0000 Subject: [Archivesspace_Users_Group] Rights statements not showing up in the public interface In-Reply-To: References: Message-ID: I think that might be one of the fields that isn't on the PUI? I know there's a JIRA in there somewhere that covers this. Maybe not Rights Statements in particular, but various fileds that don't show up on the PUI. JIRA hates me, and I can't seem to find it. Maybe someone else is better friends with JIRA and can find that one. Something about fields that aren't on the PUI. I think there is a list of a few on that JIRA at least. ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Dean DeBolt Sent: Monday, March 21, 2022 1:45 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Rights statements not showing up in the public interface Yes, I need to know how to add the language. I can add it by editing the html but it does not save to change the page. Dean DeBolt, University Librarian (Professor)/University Archivist UWF Archives and West Florida History Center University of West Florida Library 11000 University Parkway Pensacola, FL 32514-5750 ddebolt at uwf.edu; 850-474-2213 West Florida History Center is the largest and most comprehensive history collection about Pensacola and the West Florida region. http://libguides.uwf.edu/universityarchives Digital collections can be found at: http://uwf.lyrasistechnology.org and http://uwf.digital.flvc.org If we've been of service, please let us know or our administration, Dean of Libraries > On Mon, Mar 21, 2022 at 12:44 PM Mary Weppler > wrote: Hello, I have added rights statements and rights notes to our resources records, however this information does not appear in the public interface. I am wondering if anyone else has encountered this issue? Thank you! Mary _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From daniel.cornwall at alaska.gov Mon Mar 21 14:54:35 2022 From: daniel.cornwall at alaska.gov (Cornwall, Daniel D (EED)) Date: Mon, 21 Mar 2022 18:54:35 +0000 Subject: [Archivesspace_Users_Group] Rights statements not showing up in the public interface In-Reply-To: References: Message-ID: At the Alaska State Library, we turned to using the Note: Conditions Governing Use because we could not get the rights statement to display in PUI. - Daniel [cid:image001.png at 01D83D12.0CE43E20] ==================================================== Daniel Cornwall Pronouns: he/him/his Continuing Resources Libarian Information Services Staff, Alaska State Library Andrew P. Kashevaroff Building Phone: 907.465.2988 Mail: PO Box 110571, Juneau, AK 99811 Visit: 395 Whittier St., Juneau, AK 99801 email | web | sign up for event notifications From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Dean DeBolt Sent: Monday, March 21, 2022 9:45 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Rights statements not showing up in the public interface You don't often get email from ddebolt at uwf.edu. Learn why this is important CAUTION: This email originated from outside the State of Alaska mail system. Do not click links or open attachments unless you recognize the sender and know the content is safe. Yes, I need to know how to add the language. I can add it by editing the html but it does not save to change the page. Dean DeBolt, University Librarian (Professor)/University Archivist UWF Archives and West Florida History Center University of West Florida Library 11000 University Parkway Pensacola, FL 32514-5750 ddebolt at uwf.edu; 850-474-2213 West Florida History Center is the largest and most comprehensive history collection about Pensacola and the West Florida region. http://libguides.uwf.edu/universityarchives Digital collections can be found at: http://uwf.lyrasistechnology.org and http://uwf.digital.flvc.org If we've been of service, please let us know or our administration, Dean of Libraries > On Mon, Mar 21, 2022 at 12:44 PM Mary Weppler > wrote: Hello, I have added rights statements and rights notes to our resources records, however this information does not appear in the public interface. I am wondering if anyone else has encountered this issue? Thank you! Mary _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 16846 bytes Desc: image001.png URL: From dmichelson at smith.edu Mon Mar 21 14:59:47 2022 From: dmichelson at smith.edu (Dan Michelson) Date: Mon, 21 Mar 2022 14:59:47 -0400 Subject: [Archivesspace_Users_Group] Rights statements not showing up in the public interface In-Reply-To: References: Message-ID: Hi All, The rights statement module does not appear in the PUI. It was developed as a one-off implementation of PREMIS rights statements for digital preservation in ArchivesSpace (by RAC if I recall correctly). A request to make it appear in the PUI has come to Dev/Pri in the past, but would require some sort of specification. All the best, Dan On Mon, Mar 21, 2022 at 2:53 PM Blake Carver wrote: > I think that might be one of the fields that isn't on the PUI? > I know there's a JIRA in there somewhere that covers this. Maybe not > Rights Statements in particular, but various fileds that don't show up on > the PUI. > JIRA hates me, and I can't seem to find it. Maybe someone else is better > friends with JIRA and can find that one. > Something about fields that aren't on the PUI. I think there is a list of > a few on that JIRA at least. > ------------------------------ > *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org < > archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of > Dean DeBolt > *Sent:* Monday, March 21, 2022 1:45 PM > *To:* Archivesspace Users Group < > archivesspace_users_group at lyralists.lyrasis.org> > *Subject:* Re: [Archivesspace_Users_Group] Rights statements not showing > up in the public interface > > Yes, I need to know how to add the language. I can add it by editing the > html but it does > not save to change the page. > > Dean DeBolt, University Librarian (Professor)/University Archivist > UWF Archives and West Florida History Center > University of West Florida Library > 11000 University Parkway > Pensacola, FL 32514-5750 > ddebolt at uwf.edu; 850-474-2213 > > West Florida History Center is the largest and most comprehensive > history collection about Pensacola and the West Florida region. > http://libguides.uwf.edu/universityarchives > > Digital collections can be found at: http://uwf.lyrasistechnology.org > > and http://uwf.digital.flvc.org > > If we've been of service, please let us know or our administration, > Dean of Libraries > > > > > On Mon, Mar 21, 2022 at 12:44 PM Mary Weppler > wrote: > > Hello, > > > > I have added rights statements and rights notes to our resources records, > however this information does not appear in the public interface. I am > wondering if anyone else has encountered this issue? > > > > Thank you! > > > > Mary > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > -- Dan Michelson Collections Archivist Smith College Special Collections For current library access and services details, see Library Services During COVID-19 . -------------- next part -------------- An HTML attachment was scrubbed... URL: From mweppler at csustan.edu Mon Mar 21 15:02:22 2022 From: mweppler at csustan.edu (Mary Weppler) Date: Mon, 21 Mar 2022 19:02:22 +0000 Subject: [Archivesspace_Users_Group] Rights statements not showing up in the public interface In-Reply-To: References: Message-ID: Hi Dan, Thank you for this information! This is very helpful to know. Mary Mary Weppler-Van Diver Library Faculty, Librarian & CA Special Collections and University Archives Email: mweppler at csustan.edu Phone: 209-664-6538 ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Dan Michelson Sent: Monday, March 21, 2022 11:59 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Rights statements not showing up in the public interface Hi All, The rights statement module does not appear in the PUI. It was developed as a one-off implementation of PREMIS rights statements for digital preservation in ArchivesSpace (by RAC if I recall correctly). A request to make it appear in the PUI has come to Dev/Pri in the past, but would require some sort of specification. All the best, Dan On Mon, Mar 21, 2022 at 2:53 PM Blake Carver > wrote: I think that might be one of the fields that isn't on the PUI? I know there's a JIRA in there somewhere that covers this. Maybe not Rights Statements in particular, but various fileds that don't show up on the PUI. JIRA hates me, and I can't seem to find it. Maybe someone else is better friends with JIRA and can find that one. Something about fields that aren't on the PUI. I think there is a list of a few on that JIRA at least. ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Dean DeBolt > Sent: Monday, March 21, 2022 1:45 PM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Rights statements not showing up in the public interface Yes, I need to know how to add the language. I can add it by editing the html but it does not save to change the page. Dean DeBolt, University Librarian (Professor)/University Archivist UWF Archives and West Florida History Center University of West Florida Library 11000 University Parkway Pensacola, FL 32514-5750 ddebolt at uwf.edu; 850-474-2213 West Florida History Center is the largest and most comprehensive history collection about Pensacola and the West Florida region. http://libguides.uwf.edu/universityarchives Digital collections can be found at: http://uwf.lyrasistechnology.org and http://uwf.digital.flvc.org If we've been of service, please let us know or our administration, Dean of Libraries > On Mon, Mar 21, 2022 at 12:44 PM Mary Weppler > wrote: Hello, I have added rights statements and rights notes to our resources records, however this information does not appear in the public interface. I am wondering if anyone else has encountered this issue? Thank you! Mary _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Dan Michelson Collections Archivist Smith College Special Collections For current library access and services details, see Library Services During COVID-19. -------------- next part -------------- An HTML attachment was scrubbed... URL: From andrew.morrison at bodleian.ox.ac.uk Tue Mar 22 04:41:59 2022 From: andrew.morrison at bodleian.ox.ac.uk (Andrew Morrison) Date: Tue, 22 Mar 2022 08:41:59 +0000 Subject: [Archivesspace_Users_Group] Rights statements not showing up in the public interface In-Reply-To: References: Message-ID: <4fe6040f-e624-8b83-9040-fca38f2c5ffe@bodleian.ox.ac.uk> There is this issue: https://archivesspace.atlassian.net/browse/ANW-1055 But that is only about fields in the "Finding Aid Data" section, not rights statements. Andrew. On 21/03/2022 18:52, Blake Carver wrote: > I think that might be one of the fields that isn't on the PUI? > I know there's a JIRA in there somewhere that covers this. Maybe not > Rights Statements in particular, but various fileds that don't show up > on the PUI. > JIRA hates me, and I can't seem to find it. Maybe someone else is > better friends with JIRA and can find that one. > Something about fields that aren't on the PUI. I think there is a list > of a few on that JIRA at least. > ------------------------------------------------------------------------ > *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of > Dean DeBolt > *Sent:* Monday, March 21, 2022 1:45 PM > *To:* Archivesspace Users Group > > *Subject:* Re: [Archivesspace_Users_Group] Rights statements not > showing up in the public interface > Yes, I need to know how to add the language.? I can add it by editing > the html but it does > not save to change the page. > > Dean DeBolt, University Librarian (Professor)/University Archivist > UWF Archives and West Florida History Center > University of West Florida Library > 11000 University Parkway > Pensacola, FL? 32514-5750 > ddebolt at uwf.edu ; 850-474-2213 > > West Florida History Center is the largest and most comprehensive > history collection about Pensacola and the West Florida region. > http://libguides.uwf.edu/universityarchives > > Digital collections can be found at: http://uwf.lyrasistechnology.org > > and http://uwf.digital.flvc.org > > If we've been of service, please let us know or our administration, > Dean of Libraries > > > > > On Mon, Mar 21, 2022 at 12:44 PM Mary Weppler > wrote: > > Hello, > > I have added rights statements and rights notes to our resources > records, however this information does not appear in the public > interface.? I am wondering if anyone else has encountered this issue? > > Thank you! > > Mary > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From blake.carver at lyrasis.org Tue Mar 22 08:00:40 2022 From: blake.carver at lyrasis.org (Blake Carver) Date: Tue, 22 Mar 2022 12:00:40 +0000 Subject: [Archivesspace_Users_Group] Rights statements not showing up in the public interface In-Reply-To: <4fe6040f-e624-8b83-9040-fca38f2c5ffe@bodleian.ox.ac.uk> References: <4fe6040f-e624-8b83-9040-fca38f2c5ffe@bodleian.ox.ac.uk> Message-ID: Aha, yep! That's the one I was thinking of though. ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Andrew Morrison Sent: Tuesday, March 22, 2022 4:41 AM To: archivesspace_users_group at lyralists.lyrasis.org Subject: Re: [Archivesspace_Users_Group] Rights statements not showing up in the public interface There is this issue: https://archivesspace.atlassian.net/browse/ANW-1055 But that is only about fields in the "Finding Aid Data" section, not rights statements. Andrew. On 21/03/2022 18:52, Blake Carver wrote: I think that might be one of the fields that isn't on the PUI? I know there's a JIRA in there somewhere that covers this. Maybe not Rights Statements in particular, but various fileds that don't show up on the PUI. JIRA hates me, and I can't seem to find it. Maybe someone else is better friends with JIRA and can find that one. Something about fields that aren't on the PUI. I think there is a list of a few on that JIRA at least. ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Dean DeBolt Sent: Monday, March 21, 2022 1:45 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Rights statements not showing up in the public interface Yes, I need to know how to add the language. I can add it by editing the html but it does not save to change the page. Dean DeBolt, University Librarian (Professor)/University Archivist UWF Archives and West Florida History Center University of West Florida Library 11000 University Parkway Pensacola, FL 32514-5750 ddebolt at uwf.edu; 850-474-2213 West Florida History Center is the largest and most comprehensive history collection about Pensacola and the West Florida region. http://libguides.uwf.edu/universityarchives Digital collections can be found at: http://uwf.lyrasistechnology.org and http://uwf.digital.flvc.org If we've been of service, please let us know or our administration, Dean of Libraries > On Mon, Mar 21, 2022 at 12:44 PM Mary Weppler > wrote: Hello, I have added rights statements and rights notes to our resources records, however this information does not appear in the public interface. I am wondering if anyone else has encountered this issue? Thank you! Mary _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From amlyons at atlas-sys.com Tue Mar 22 08:02:26 2022 From: amlyons at atlas-sys.com (Anne Marie Lyons) Date: Tue, 22 Mar 2022 12:02:26 +0000 Subject: [Archivesspace_Users_Group] Rights statements not showing up in the public interface In-Reply-To: <4fe6040f-e624-8b83-9040-fca38f2c5ffe@bodleian.ox.ac.uk> References: <4fe6040f-e624-8b83-9040-fca38f2c5ffe@bodleian.ox.ac.uk> Message-ID: Hello all, I submitted a JIRA ticket about this a few years ago: https://archivesspace.atlassian.net/browse/ANW-934?jql=text%20~%20%22publish%20rights%20statement%22. It is at a status of ?Awaiting More Information? from the community. Thank you, - Anne Marie _______________________ Anne Marie Lyons, MLIS Training and Library Solutions Consultant Atlas Systems ? You have a job to do. We help you do it. phone: 800-567-7401 ext.1 fax: 757-467-7875 amlyons at atlas-sys.com http://www.atlas-sys.com/ Facebook: @atlassystems Twitter: @atlassystems Training from anywhere?Enroll in an online training course from home or office. From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Andrew Morrison Sent: Tuesday, March 22, 2022 4:42 AM To: archivesspace_users_group at lyralists.lyrasis.org Subject: Re: [Archivesspace_Users_Group] Rights statements not showing up in the public interface There is this issue: https://archivesspace.atlassian.net/browse/ANW-1055 But that is only about fields in the "Finding Aid Data" section, not rights statements. Andrew. On 21/03/2022 18:52, Blake Carver wrote: I think that might be one of the fields that isn't on the PUI? I know there's a JIRA in there somewhere that covers this. Maybe not Rights Statements in particular, but various fileds that don't show up on the PUI. JIRA hates me, and I can't seem to find it. Maybe someone else is better friends with JIRA and can find that one. Something about fields that aren't on the PUI. I think there is a list of a few on that JIRA at least. ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Dean DeBolt Sent: Monday, March 21, 2022 1:45 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Rights statements not showing up in the public interface Yes, I need to know how to add the language. I can add it by editing the html but it does not save to change the page. Dean DeBolt, University Librarian (Professor)/University Archivist UWF Archives and West Florida History Center University of West Florida Library 11000 University Parkway Pensacola, FL 32514-5750 ddebolt at uwf.edu; 850-474-2213 West Florida History Center is the largest and most comprehensive history collection about Pensacola and the West Florida region. http://libguides.uwf.edu/universityarchives Digital collections can be found at: http://uwf.lyrasistechnology.org and http://uwf.digital.flvc.org If we've been of service, please let us know or our administration, Dean of Libraries > On Mon, Mar 21, 2022 at 12:44 PM Mary Weppler > wrote: Hello, I have added rights statements and rights notes to our resources records, however this information does not appear in the public interface. I am wondering if anyone else has encountered this issue? Thank you! Mary _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From lhocking at litchfieldhistoricalsociety.org Tue Mar 22 08:22:49 2022 From: lhocking at litchfieldhistoricalsociety.org (Linda Hocking) Date: Tue, 22 Mar 2022 12:22:49 +0000 Subject: [Archivesspace_Users_Group] Accessions Spreadsheet Import Message-ID: Good morning, We are just learning to use the accessions spreadsheet import to add accession data about collections that already have resource records. Currently, most only have accession records for the main number, and accruals or other numbers are listed in notes fields. We have several assembled collections like ephemera or photographs that were one or two item donations, so there are quite a few accessions associated with each. I would like to know if there is a way to link the accession record to the related resource record from within the spreadsheet so that they don't have to each be manually linked after the accession records are imported. Thanks for any suggestions! Linda Linda M. Hocking, CA Curator of Library & Archives Litchfield Historical Society P.O. Box 385 Litchfield, CT 06759 860-567-4501 https://www.litchfieldhistoricalsociety.org -------------- next part -------------- An HTML attachment was scrubbed... URL: From jwalske at minlib.net Tue Mar 22 11:28:46 2022 From: jwalske at minlib.net (Jared Walske) Date: Tue, 22 Mar 2022 11:28:46 -0400 Subject: [Archivesspace_Users_Group] MARC XML Resource import trouble Message-ID: Hi all, I've been trying to import a MARC record into ASpace and have run into an error that has left me stumped. Here's a copy of it: The following errors were found: notes/1/subnotes/0/content : Property is required but was missing For JSONModel(:resource): #"resource", "external_ids"=>[], "subjects"=>[{"ref"=>"/subjects/import_31cb4c8a-0f7f-447d-b873-ffc31a750013"}, {"ref"=>"/subjects/import_e0cb9c60-895d-416f-a855-68b2ba160e53"}, {"ref"=>"/subjects/import_2455c12d-0159-4aa1-9d1b-fafb85031b0a"}, {"ref"=>"/subjects/import_52a10162-67b5-4021-bdab-b2ef070d4a9d"}], "linked_events"=>[], "extents"=>[{"jsonmodel_type"=>"extent", "container_summary"=>"xiii, 194 pages including frontispiece, illustrations, maps, genealogical table, plates, 22 cm.", "portion"=>"whole", "number"=>"1", "extent_type"=>"linear_feet"}], "lang_materials"=>[{"jsonmodel_type"=>"lang_material", "notes"=>[], "language_and_script"=>{"jsonmodel_type"=>"language_and_script", "language"=>"eng"}}], "dates"=>[{"jsonmodel_type"=>"date", "label"=>"creation", "date_type"=>"single", "begin"=>"1935"}], "external_documents"=>[], "rights_statements"=>[], "linked_agents"=>[{"role"=>"creator", "terms"=>[], "ref"=>"/agents/people/import_acefcf37-4c97-4cae-9ae3-d7297bf53620"}], "is_slug_auto"=>true, "restrictions"=>false, "revision_statements"=>[], "instances"=>[], "deaccessions"=>[], "related_accessions"=>[], "classifications"=>[], "notes"=>[{"jsonmodel_type"=>"note_multipart", "subnotes"=>[{"jsonmodel_type"=>"note_text", "content"=>"1935."}], "label"=>"Publication Date", "type"=>"odd"}, {"jsonmodel_type"=>"note_multipart", "subnotes"=>[{"jsonmodel_type"=>"note_text"}], "label"=>"Physical Medium", "type"=>"phystech"}, {"jsonmodel_type"=>"note_multipart", "subnotes"=>[{"jsonmodel_type"=>"note_text", "content"=>"\"Companion volume: The real founders of New England, stories of their life along the coast, 1602-1628\"--Page [ii]."}], "label"=>"General Note", "type"=>"odd"}, {"jsonmodel_type"=>"note_multipart", "subnotes"=>[{"jsonmodel_type"=>"note_text", "content"=>"\"Several pesons reputed to have been on the north east coast before 1602\"--Page 157-187."}], "label"=>"General Note", "type"=>"odd"}, {"jsonmodel_type"=>"note_bibliography", "content"=>["Bibliographical footnotes."], "items"=>[], "label"=>"Bibliographic References"}, {"jsonmodel_type"=>"note_multipart", "subnotes"=>[{"jsonmodel_type"=>"note_text", "content"=>"The Siberian background -- Shell heaps and fish weirs -- The Trek to Greenland -- The Norse voyages to Vinland -- Did Gudrid the Skraeling \"Discover\" America? -- The dark centuries not very dark -- \"Ten men red with blood and dead\" -- Estotiland and Drogeo -- The fisheries of Baccalaos -- The fate of Greenland -- Vinland in the Icelandic mind -- A Cavalcade of ships -- The Cavalcade continues -- David Ingram walks through Norumbega -- Unprofitable \"IFS\" -- Appendix: Several persons reputed to have been on our Northeast Coast before 1602."}], "label"=>"Cumulative Index/Finding Aids Note", "type"=>"odd"}, {"jsonmodel_type"=>"note_multipart", "subnotes"=>[{"jsonmodel_type"=>"note_text", "content"=>"Several persons reputed to have been on the north east coast before 1602, p. 157-187."}], "label"=>"Summary", "type"=>"odd"}], "uri"=>"/repositories/import/resources/import_844b9f12-aab7-4f67-94a1-b774dc93778c", "level"=>"item", "finding_aid_language"=>"eng", "title"=>"Terra Nova: the northeast coast of America before 1602; : annals of Vinland, Markland, Estotiland, Drogeo, Baccalaos and Norumbega/ by Charles Knowles Bolton; with illustrations by Ethel Stanwood Bolton.", "id_0"=>"imported-4998c9e6-51c5-4b6d-afee-37e0930e8a55", "finding_aid_script"=>"Zyyy"}> The main thing tripping me up is that I don't really understand which property is supposed to be missing. Based on my experiences working with MARC, I don't see anything out of place and the error itself doesn't give me an idea of where I should even start looking. Anyone with more MARC and/or importing experience have any suggestions or advice? Thanks, Jared -- Jared Walske (*he/him*) Reference Librarian The Public Library of Brookline jwalske at minlib.net -------------- next part -------------- An HTML attachment was scrubbed... URL: From heberlei at princeton.edu Tue Mar 22 11:38:13 2022 From: heberlei at princeton.edu (Regine I. Heberlein) Date: Tue, 22 Mar 2022 15:38:13 +0000 Subject: [Archivesspace_Users_Group] MARC XML Resource import trouble In-Reply-To: References: Message-ID: <85331034-7840-4DEC-99F4-CF716252029E@princeton.edu> Hi Jared, I think what ?notes/1/subnotes/0/content : Property is required but was missing? is telling you is that the note at index 1 in the notes array is missing a required property ?content? in the subnotes at index 0. Looking at your example, the second note (i.e. index 1) is this one, and it is indeed missing the ?content? property: {"jsonmodel_type"=>"note_multipart", "subnotes"=>[{"jsonmodel_type"=>"note_text"}], "label"=>"Physical Medium", "type"=>"phystech"} Hope this helps! Regine Regine Heberlein (she/her) Library IT Data Analyst 609-258-6156 heberlei at princeton.edu **My working day may not be your working day. Please do not feel obliged to reply to this email outside of your normal working hours.** From: on behalf of Jared Walske Reply-To: Archivesspace Users Group Date: Tuesday, March 22, 2022 at 11:29 AM To: "archivesspace_users_group at lyralists.lyrasis.org" Subject: [Archivesspace_Users_Group] MARC XML Resource import trouble Hi all, I've been trying to import a MARC record into ASpace and have run into an error that has left me stumped. Here's a copy of it: The following errors were found: notes/1/subnotes/0/content : Property is required but was missing For JSONModel(:resource): #"resource", "external_ids"=>[], "subjects"=>[{"ref"=>"/subjects/import_31cb4c8a-0f7f-447d-b873-ffc31a750013"}, {"ref"=>"/subjects/import_e0cb9c60-895d-416f-a855-68b2ba160e53"}, {"ref"=>"/subjects/import_2455c12d-0159-4aa1-9d1b-fafb85031b0a"}, {"ref"=>"/subjects/import_52a10162-67b5-4021-bdab-b2ef070d4a9d"}], "linked_events"=>[], "extents"=>[{"jsonmodel_type"=>"extent", "container_summary"=>"xiii, 194 pages including frontispiece, illustrations, maps, genealogical table, plates, 22 cm.", "portion"=>"whole", "number"=>"1", "extent_type"=>"linear_feet"}], "lang_materials"=>[{"jsonmodel_type"=>"lang_material", "notes"=>[], "language_and_script"=>{"jsonmodel_type"=>"language_and_script", "language"=>"eng"}}], "dates"=>[{"jsonmodel_type"=>"date", "label"=>"creation", "date_type"=>"single", "begin"=>"1935"}], "external_documents"=>[], "rights_statements"=>[], "linked_agents"=>[{"role"=>"creator", "terms"=>[], "ref"=>"/agents/people/import_acefcf37-4c97-4cae-9ae3-d7297bf53620"}], "is_slug_auto"=>true, "restrictions"=>false, "revision_statements"=>[], "instances"=>[], "deaccessions"=>[], "related_accessions"=>[], "classifications"=>[], "notes"=>[{"jsonmodel_type"=>"note_multipart", "subnotes"=>[{"jsonmodel_type"=>"note_text", "content"=>"1935."}], "label"=>"Publication Date", "type"=>"odd"}, {"jsonmodel_type"=>"note_multipart", "subnotes"=>[{"jsonmodel_type"=>"note_text"}], "label"=>"Physical Medium", "type"=>"phystech"}, {"jsonmodel_type"=>"note_multipart", "subnotes"=>[{"jsonmodel_type"=>"note_text", "content"=>"\"Companion volume: The real founders of New England, stories of their life along the coast, 1602-1628\"--Page [ii]."}], "label"=>"General Note", "type"=>"odd"}, {"jsonmodel_type"=>"note_multipart", "subnotes"=>[{"jsonmodel_type"=>"note_text", "content"=>"\"Several pesons reputed to have been on the north east coast before 1602\"--Page 157-187."}], "label"=>"General Note", "type"=>"odd"}, {"jsonmodel_type"=>"note_bibliography", "content"=>["Bibliographical footnotes."], "items"=>[], "label"=>"Bibliographic References"}, {"jsonmodel_type"=>"note_multipart", "subnotes"=>[{"jsonmodel_type"=>"note_text", "content"=>"The Siberian background -- Shell heaps and fish weirs -- The Trek to Greenland -- The Norse voyages to Vinland -- Did Gudrid the Skraeling \"Discover\" America? -- The dark centuries not very dark -- \"Ten men red with blood and dead\" -- Estotiland and Drogeo -- The fisheries of Baccalaos -- The fate of Greenland -- Vinland in the Icelandic mind -- A Cavalcade of ships -- The Cavalcade continues -- David Ingram walks through Norumbega -- Unprofitable \"IFS\" -- Appendix: Several persons reputed to have been on our Northeast Coast before 1602."}], "label"=>"Cumulative Index/Finding Aids Note", "type"=>"odd"}, {"jsonmodel_type"=>"note_multipart", "subnotes"=>[{"jsonmodel_type"=>"note_text", "content"=>"Several persons reputed to have been on the north east coast before 1602, p. 157-187."}], "label"=>"Summary", "type"=>"odd"}], "uri"=>"/repositories/import/resources/import_844b9f12-aab7-4f67-94a1-b774dc93778c", "level"=>"item", "finding_aid_language"=>"eng", "title"=>"Terra Nova: the northeast coast of America before 1602; : annals of Vinland, Markland, Estotiland, Drogeo, Baccalaos and Norumbega/ by Charles Knowles Bolton; with illustrations by Ethel Stanwood Bolton.", "id_0"=>"imported-4998c9e6-51c5-4b6d-afee-37e0930e8a55", "finding_aid_script"=>"Zyyy"}> The main thing tripping me up is that I don't really understand which property is supposed to be missing. Based on my experiences working with MARC, I don't see anything out of place and the error itself doesn't give me an idea of where I should even start looking. Anyone with more MARC and/or importing experience have any suggestions or advice? Thanks, Jared -- Jared Walske (he/him) Reference Librarian The Public Library of Brookline jwalske at minlib.net -------------- next part -------------- An HTML attachment was scrubbed... URL: From cory_nimer at byu.edu Tue Mar 22 11:53:01 2022 From: cory_nimer at byu.edu (Cory Nimer) Date: Tue, 22 Mar 2022 15:53:01 +0000 Subject: [Archivesspace_Users_Group] PUI barcodes display in AS 3.1.1 Message-ID: Colleagues, We are currently testing the migration from AS 2.8.1 to 3.1.1, and following migration we discovered that the public interface was displaying container barcodes by default in both search results and in the Physical Storage Information section of the record display. For example: [cid:image002.png at 01D83DD2.9DB60D50] [cid:image001.png at 01D83DD2.0D09EB50] This was not the case in version 2.8.1, where containers were listed but the barcode was not displayed. Is there any documentation about this change in the display, or is does anyone know if this is a configurable option for the application? Checking this on the ArchivesSpace test instance (test.archivesspace.org) this value does not appear to be displayed in either the search results or the record display. Best, Cory Nimer University Archivist Brigham Young University -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 11206 bytes Desc: image001.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 20583 bytes Desc: image002.png URL: From jwalske at minlib.net Tue Mar 22 12:22:34 2022 From: jwalske at minlib.net (Jared Walske) Date: Tue, 22 Mar 2022 12:22:34 -0400 Subject: [Archivesspace_Users_Group] MARC XML Resource import trouble In-Reply-To: <85331034-7840-4DEC-99F4-CF716252029E@princeton.edu> References: <85331034-7840-4DEC-99F4-CF716252029E@princeton.edu> Message-ID: Hi Regine, That does make sense, the issue I'm having is that I don't really understand which note or field that is referring to. Maybe I'm missing something very obvious, but nothing in that part of the error seems to correspond to anything in the XML file and I don't get what "index 1" is pointing at, so I don't know what I need to adjust or add in order to fix the error. Can you shine any light on that or is that very dependent on what's in the actual XML file? Thanks, Jared On Tue, Mar 22, 2022 at 11:38 AM Regine I. Heberlein wrote: > Hi Jared, > > > > I think what ?notes/1/subnotes/0/content : Property is required but was > missing? is telling you is that the note at index 1 in the notes array is > missing a required property ?content? in the subnotes at index 0. > > > > Looking at your example, the second note (i.e. index 1) is this one, and > it is indeed missing the ?content? property: > > > > {"jsonmodel_type"=>"note_multipart", > "subnotes"=>[{"jsonmodel_type"=>"note_text"}], "label"=>"Physical Medium", > "type"=>"phystech"} > > > > Hope this helps! > > > > Regine > > > > Regine Heberlein (she/her) > > Library IT Data Analyst > > 609-258-6156 > > heberlei at princeton.edu > > > > ***My working day may not be your working day. Please do not feel obliged > to reply to this email outside of your normal working hours.*** > > > > > > > > *From: * on > behalf of Jared Walske > *Reply-To: *Archivesspace Users Group < > archivesspace_users_group at lyralists.lyrasis.org> > *Date: *Tuesday, March 22, 2022 at 11:29 AM > *To: *"archivesspace_users_group at lyralists.lyrasis.org" < > archivesspace_users_group at lyralists.lyrasis.org> > *Subject: *[Archivesspace_Users_Group] MARC XML Resource import trouble > > > > Hi all, > > > > I've been trying to import a MARC record into ASpace and have run into an > error that has left me stumped. Here's a copy of it: > > > The following errors were found: > notes/1/subnotes/0/content : Property is required but was missing > > For JSONModel(:resource): > #"resource", "external_ids"=>[], > "subjects"=>[{"ref"=>"/subjects/import_31cb4c8a-0f7f-447d-b873-ffc31a750013"}, > > {"ref"=>"/subjects/import_e0cb9c60-895d-416f-a855-68b2ba160e53"}, > {"ref"=>"/subjects/import_2455c12d-0159-4aa1-9d1b-fafb85031b0a"}, > {"ref"=>"/subjects/import_52a10162-67b5-4021-bdab-b2ef070d4a9d"}], > "linked_events"=>[], "extents"=>[{"jsonmodel_type"=>"extent", > "container_summary"=>"xiii, 194 pages including frontispiece, > illustrations, maps, genealogical table, plates, 22 cm.", > "portion"=>"whole", "number"=>"1", "extent_type"=>"linear_feet"}], > "lang_materials"=>[{"jsonmodel_type"=>"lang_material", > "notes"=>[], > "language_and_script"=>{"jsonmodel_type"=>"language_and_script", > "language"=>"eng"}}], "dates"=>[{"jsonmodel_type"=>"date", > "label"=>"creation", "date_type"=>"single", "begin"=>"1935"}], > "external_documents"=>[], "rights_statements"=>[], > "linked_agents"=>[{"role"=>"creator", "terms"=>[], > "ref"=>"/agents/people/import_acefcf37-4c97-4cae-9ae3-d7297bf53620"}], > "is_slug_auto"=>true, "restrictions"=>false, "revision_statements"=>[], > "instances"=>[], "deaccessions"=>[], "related_accessions"=>[], > "classifications"=>[], "notes"=>[{"jsonmodel_type"=>"note_multipart", > "subnotes"=>[{"jsonmodel_type"=>"note_text", "content"=>"1935."}], > "label"=>"Publication Date", "type"=>"odd"}, > {"jsonmodel_type"=>"note_multipart", > "subnotes"=>[{"jsonmodel_type"=>"note_text"}], "label"=>"Physical Medium", > "type"=>"phystech"}, > {"jsonmodel_type"=>"note_multipart", > "subnotes"=>[{"jsonmodel_type"=>"note_text", "content"=>"\"Companion > volume: The real founders of New England, stories of their life along the > coast, 1602-1628\"--Page [ii]."}], "label"=>"General Note", "type"=>"odd"}, > {"jsonmodel_type"=>"note_multipart", > "subnotes"=>[{"jsonmodel_type"=>"note_text", "content"=>"\"Several pesons > reputed to have been on the north east coast before 1602\"--Page > 157-187."}], "label"=>"General Note", "type"=>"odd"}, > {"jsonmodel_type"=>"note_bibliography", "content"=>["Bibliographical > footnotes."], "items"=>[], "label"=>"Bibliographic References"}, > {"jsonmodel_type"=>"note_multipart", > "subnotes"=>[{"jsonmodel_type"=>"note_text", "content"=>"The Siberian > background -- Shell heaps and fish weirs -- The Trek to Greenland -- The > Norse voyages to Vinland -- Did Gudrid the Skraeling \"Discover\" America? > -- The dark centuries not very dark -- \"Ten men red with blood and dead\" > -- Estotiland and Drogeo -- The fisheries of Baccalaos -- The fate of > Greenland -- Vinland in the Icelandic mind -- A Cavalcade of ships -- The > Cavalcade continues -- David Ingram walks through Norumbega -- Unprofitable > \"IFS\" -- Appendix: Several persons reputed to have been on our Northeast > Coast before 1602."}], "label"=>"Cumulative Index/Finding Aids Note", > "type"=>"odd"}, {"jsonmodel_type"=>"note_multipart", > "subnotes"=>[{"jsonmodel_type"=>"note_text", "content"=>"Several persons > reputed to have been on the north east coast before 1602, p. 157-187."}], > "label"=>"Summary", "type"=>"odd"}], > "uri"=>"/repositories/import/resources/import_844b9f12-aab7-4f67-94a1-b774dc93778c", > "level"=>"item", "finding_aid_language"=>"eng", "title"=>"Terra Nova: the > northeast coast of America before 1602; : annals of Vinland, Markland, > Estotiland, Drogeo, Baccalaos and Norumbega/ by Charles Knowles Bolton; > with illustrations by Ethel Stanwood Bolton.", > "id_0"=>"imported-4998c9e6-51c5-4b6d-afee-37e0930e8a55", > "finding_aid_script"=>"Zyyy"}> > > > > The main thing tripping me up is that I don't really understand which > property is supposed to be missing. Based on my experiences working with > MARC, I don't see anything out of place and the error itself doesn't give > me an idea of where I should even start looking. Anyone with more MARC > and/or importing experience have any suggestions or advice? > > > > Thanks, > > Jared > > -- > > Jared Walske (*he/him*) > > Reference Librarian > > The Public Library of Brookline > > jwalske at minlib.net > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > -- Jared Walske (*he/him*) Reference Librarian The Public Library of Brookline jwalske at minlib.net -------------- next part -------------- An HTML attachment was scrubbed... URL: From heberlei at princeton.edu Tue Mar 22 12:27:59 2022 From: heberlei at princeton.edu (Regine I. Heberlein) Date: Tue, 22 Mar 2022 16:27:59 +0000 Subject: [Archivesspace_Users_Group] MARC XML Resource import trouble In-Reply-To: References: <85331034-7840-4DEC-99F4-CF716252029E@princeton.edu> Message-ID: <9F59CB1D-2C21-483C-9DC9-822DFC61D44B@princeton.edu> Hi Jared, Based on the label that the error message is referencing, and looking at the MARC-to-ASpace import mapping here: https://docs.google.com/spreadsheets/d/1jU6MYF7UI7a-UKdd5XhYCV6W1UyrMMCzYDFlgb8iNW8/edit#gid=1527709562, I?m going to say you probably have an empty 340, possibly looking something like this: If that isn?t it, I?m happy to take a look at your MARC XML. Regine Regine Heberlein (she/her) Library IT Data Analyst 609-258-6156 heberlei at princeton.edu **My working day may not be your working day. Please do not feel obliged to reply to this email outside of your normal working hours.** From: on behalf of Jared Walske Reply-To: Archivesspace Users Group Date: Tuesday, March 22, 2022 at 12:23 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] MARC XML Resource import trouble Hi Regine, That does make sense, the issue I'm having is that I don't really understand which note or field that is referring to. Maybe I'm missing something very obvious, but nothing in that part of the error seems to correspond to anything in the XML file and I don't get what "index 1" is pointing at, so I don't know what I need to adjust or add in order to fix the error. Can you shine any light on that or is that very dependent on what's in the actual XML file? Thanks, Jared On Tue, Mar 22, 2022 at 11:38 AM Regine I. Heberlein > wrote: Hi Jared, I think what ?notes/1/subnotes/0/content : Property is required but was missing? is telling you is that the note at index 1 in the notes array is missing a required property ?content? in the subnotes at index 0. Looking at your example, the second note (i.e. index 1) is this one, and it is indeed missing the ?content? property: {"jsonmodel_type"=>"note_multipart", "subnotes"=>[{"jsonmodel_type"=>"note_text"}], "label"=>"Physical Medium", "type"=>"phystech"} Hope this helps! Regine Regine Heberlein (she/her) Library IT Data Analyst 609-258-6156 heberlei at princeton.edu **My working day may not be your working day. Please do not feel obliged to reply to this email outside of your normal working hours.** From: > on behalf of Jared Walske > Reply-To: Archivesspace Users Group > Date: Tuesday, March 22, 2022 at 11:29 AM To: "archivesspace_users_group at lyralists.lyrasis.org" > Subject: [Archivesspace_Users_Group] MARC XML Resource import trouble Hi all, I've been trying to import a MARC record into ASpace and have run into an error that has left me stumped. Here's a copy of it: The following errors were found: notes/1/subnotes/0/content : Property is required but was missing For JSONModel(:resource): #"resource", "external_ids"=>[], "subjects"=>[{"ref"=>"/subjects/import_31cb4c8a-0f7f-447d-b873-ffc31a750013"}, {"ref"=>"/subjects/import_e0cb9c60-895d-416f-a855-68b2ba160e53"}, {"ref"=>"/subjects/import_2455c12d-0159-4aa1-9d1b-fafb85031b0a"}, {"ref"=>"/subjects/import_52a10162-67b5-4021-bdab-b2ef070d4a9d"}], "linked_events"=>[], "extents"=>[{"jsonmodel_type"=>"extent", "container_summary"=>"xiii, 194 pages including frontispiece, illustrations, maps, genealogical table, plates, 22 cm.", "portion"=>"whole", "number"=>"1", "extent_type"=>"linear_feet"}], "lang_materials"=>[{"jsonmodel_type"=>"lang_material", "notes"=>[], "language_and_script"=>{"jsonmodel_type"=>"language_and_script", "language"=>"eng"}}], "dates"=>[{"jsonmodel_type"=>"date", "label"=>"creation", "date_type"=>"single", "begin"=>"1935"}], "external_documents"=>[], "rights_statements"=>[], "linked_agents"=>[{"role"=>"creator", "terms"=>[], "ref"=>"/agents/people/import_acefcf37-4c97-4cae-9ae3-d7297bf53620"}], "is_slug_auto"=>true, "restrictions"=>false, "revision_statements"=>[], "instances"=>[], "deaccessions"=>[], "related_accessions"=>[], "classifications"=>[], "notes"=>[{"jsonmodel_type"=>"note_multipart", "subnotes"=>[{"jsonmodel_type"=>"note_text", "content"=>"1935."}], "label"=>"Publication Date", "type"=>"odd"}, {"jsonmodel_type"=>"note_multipart", "subnotes"=>[{"jsonmodel_type"=>"note_text"}], "label"=>"Physical Medium", "type"=>"phystech"}, {"jsonmodel_type"=>"note_multipart", "subnotes"=>[{"jsonmodel_type"=>"note_text", "content"=>"\"Companion volume: The real founders of New England, stories of their life along the coast, 1602-1628\"--Page [ii]."}], "label"=>"General Note", "type"=>"odd"}, {"jsonmodel_type"=>"note_multipart", "subnotes"=>[{"jsonmodel_type"=>"note_text", "content"=>"\"Several pesons reputed to have been on the north east coast before 1602\"--Page 157-187."}], "label"=>"General Note", "type"=>"odd"}, {"jsonmodel_type"=>"note_bibliography", "content"=>["Bibliographical footnotes."], "items"=>[], "label"=>"Bibliographic References"}, {"jsonmodel_type"=>"note_multipart", "subnotes"=>[{"jsonmodel_type"=>"note_text", "content"=>"The Siberian background -- Shell heaps and fish weirs -- The Trek to Greenland -- The Norse voyages to Vinland -- Did Gudrid the Skraeling \"Discover\" America? -- The dark centuries not very dark -- \"Ten men red with blood and dead\" -- Estotiland and Drogeo -- The fisheries of Baccalaos -- The fate of Greenland -- Vinland in the Icelandic mind -- A Cavalcade of ships -- The Cavalcade continues -- David Ingram walks through Norumbega -- Unprofitable \"IFS\" -- Appendix: Several persons reputed to have been on our Northeast Coast before 1602."}], "label"=>"Cumulative Index/Finding Aids Note", "type"=>"odd"}, {"jsonmodel_type"=>"note_multipart", "subnotes"=>[{"jsonmodel_type"=>"note_text", "content"=>"Several persons reputed to have been on the north east coast before 1602, p. 157-187."}], "label"=>"Summary", "type"=>"odd"}], "uri"=>"/repositories/import/resources/import_844b9f12-aab7-4f67-94a1-b774dc93778c", "level"=>"item", "finding_aid_language"=>"eng", "title"=>"Terra Nova: the northeast coast of America before 1602; : annals of Vinland, Markland, Estotiland, Drogeo, Baccalaos and Norumbega/ by Charles Knowles Bolton; with illustrations by Ethel Stanwood Bolton.", "id_0"=>"imported-4998c9e6-51c5-4b6d-afee-37e0930e8a55", "finding_aid_script"=>"Zyyy"}> The main thing tripping me up is that I don't really understand which property is supposed to be missing. Based on my experiences working with MARC, I don't see anything out of place and the error itself doesn't give me an idea of where I should even start looking. Anyone with more MARC and/or importing experience have any suggestions or advice? Thanks, Jared -- Jared Walske (he/him) Reference Librarian The Public Library of Brookline jwalske at minlib.net _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Jared Walske (he/him) Reference Librarian The Public Library of Brookline jwalske at minlib.net -------------- next part -------------- An HTML attachment was scrubbed... URL: From jwalske at minlib.net Tue Mar 22 12:35:21 2022 From: jwalske at minlib.net (Jared Walske) Date: Tue, 22 Mar 2022 12:35:21 -0400 Subject: [Archivesspace_Users_Group] MARC XML Resource import trouble In-Reply-To: <9F59CB1D-2C21-483C-9DC9-822DFC61D44B@princeton.edu> References: <85331034-7840-4DEC-99F4-CF716252029E@princeton.edu> <9F59CB1D-2C21-483C-9DC9-822DFC61D44B@princeton.edu> Message-ID: Hi Regine, Right after I sent that I thought to check the MARC import mapping sheet and you are completely correct, it was something in the 340 field. I think what was happening was that neither of the two subfields that were in it are used by the importer, so it just read it as an empty field. Thanks again for your help! Best, Jared On Tue, Mar 22, 2022 at 12:28 PM Regine I. Heberlein wrote: > Hi Jared, > > > > Based on the label that the error message is referencing, and looking at > the MARC-to-ASpace import mapping here: > https://docs.google.com/spreadsheets/d/1jU6MYF7UI7a-UKdd5XhYCV6W1UyrMMCzYDFlgb8iNW8/edit#gid=1527709562, > I?m going to say you probably have an empty 340, possibly looking something > like this: > > > > > > > > > > > If that isn?t it, I?m happy to take a look at your MARC XML. > > > > Regine > > > > Regine Heberlein (she/her) > > Library IT Data Analyst > > 609-258-6156 > > heberlei at princeton.edu > > > > ***My working day may not be your working day. Please do not feel obliged > to reply to this email outside of your normal working hours.*** > > > > > > > > *From: * on > behalf of Jared Walske > *Reply-To: *Archivesspace Users Group < > archivesspace_users_group at lyralists.lyrasis.org> > *Date: *Tuesday, March 22, 2022 at 12:23 PM > *To: *Archivesspace Users Group < > archivesspace_users_group at lyralists.lyrasis.org> > *Subject: *Re: [Archivesspace_Users_Group] MARC XML Resource import > trouble > > > > Hi Regine, > > > > That does make sense, the issue I'm having is that I don't really > understand which note or field that is referring to. Maybe I'm missing > something very obvious, but nothing in that part of the error seems to > correspond to anything in the XML file and I don't get what "index 1" is > pointing at, so I don't know what I need to adjust or add in order to fix > the error. Can you shine any light on that or is that very dependent on > what's in the actual XML file? > > > > Thanks, > > Jared > > > > On Tue, Mar 22, 2022 at 11:38 AM Regine I. Heberlein < > heberlei at princeton.edu> wrote: > > Hi Jared, > > > > I think what ?notes/1/subnotes/0/content : Property is required but was > missing? is telling you is that the note at index 1 in the notes array is > missing a required property ?content? in the subnotes at index 0. > > > > Looking at your example, the second note (i.e. index 1) is this one, and > it is indeed missing the ?content? property: > > > > {"jsonmodel_type"=>"note_multipart", > "subnotes"=>[{"jsonmodel_type"=>"note_text"}], "label"=>"Physical Medium", > "type"=>"phystech"} > > > > Hope this helps! > > > > Regine > > > > Regine Heberlein (she/her) > > Library IT Data Analyst > > 609-258-6156 > > heberlei at princeton.edu > > > > ***My working day may not be your working day. Please do not feel obliged > to reply to this email outside of your normal working hours.*** > > > > > > > > *From: * on > behalf of Jared Walske > *Reply-To: *Archivesspace Users Group < > archivesspace_users_group at lyralists.lyrasis.org> > *Date: *Tuesday, March 22, 2022 at 11:29 AM > *To: *"archivesspace_users_group at lyralists.lyrasis.org" < > archivesspace_users_group at lyralists.lyrasis.org> > *Subject: *[Archivesspace_Users_Group] MARC XML Resource import trouble > > > > Hi all, > > > > I've been trying to import a MARC record into ASpace and have run into an > error that has left me stumped. Here's a copy of it: > > > The following errors were found: > notes/1/subnotes/0/content : Property is required but was missing > > For JSONModel(:resource): > #"resource", "external_ids"=>[], > "subjects"=>[{"ref"=>"/subjects/import_31cb4c8a-0f7f-447d-b873-ffc31a750013"}, > > {"ref"=>"/subjects/import_e0cb9c60-895d-416f-a855-68b2ba160e53"}, > {"ref"=>"/subjects/import_2455c12d-0159-4aa1-9d1b-fafb85031b0a"}, > {"ref"=>"/subjects/import_52a10162-67b5-4021-bdab-b2ef070d4a9d"}], > "linked_events"=>[], "extents"=>[{"jsonmodel_type"=>"extent", > "container_summary"=>"xiii, 194 pages including frontispiece, > illustrations, maps, genealogical table, plates, 22 cm.", > "portion"=>"whole", "number"=>"1", "extent_type"=>"linear_feet"}], > "lang_materials"=>[{"jsonmodel_type"=>"lang_material", > "notes"=>[], > "language_and_script"=>{"jsonmodel_type"=>"language_and_script", > "language"=>"eng"}}], "dates"=>[{"jsonmodel_type"=>"date", > "label"=>"creation", "date_type"=>"single", "begin"=>"1935"}], > "external_documents"=>[], "rights_statements"=>[], > "linked_agents"=>[{"role"=>"creator", "terms"=>[], > "ref"=>"/agents/people/import_acefcf37-4c97-4cae-9ae3-d7297bf53620"}], > "is_slug_auto"=>true, "restrictions"=>false, "revision_statements"=>[], > "instances"=>[], "deaccessions"=>[], "related_accessions"=>[], > "classifications"=>[], "notes"=>[{"jsonmodel_type"=>"note_multipart", > "subnotes"=>[{"jsonmodel_type"=>"note_text", "content"=>"1935."}], > "label"=>"Publication Date", "type"=>"odd"}, > {"jsonmodel_type"=>"note_multipart", > "subnotes"=>[{"jsonmodel_type"=>"note_text"}], "label"=>"Physical Medium", > "type"=>"phystech"}, > {"jsonmodel_type"=>"note_multipart", > "subnotes"=>[{"jsonmodel_type"=>"note_text", "content"=>"\"Companion > volume: The real founders of New England, stories of their life along the > coast, 1602-1628\"--Page [ii]."}], "label"=>"General Note", "type"=>"odd"}, > {"jsonmodel_type"=>"note_multipart", > "subnotes"=>[{"jsonmodel_type"=>"note_text", "content"=>"\"Several pesons > reputed to have been on the north east coast before 1602\"--Page > 157-187."}], "label"=>"General Note", "type"=>"odd"}, > {"jsonmodel_type"=>"note_bibliography", "content"=>["Bibliographical > footnotes."], "items"=>[], "label"=>"Bibliographic References"}, > {"jsonmodel_type"=>"note_multipart", > "subnotes"=>[{"jsonmodel_type"=>"note_text", "content"=>"The Siberian > background -- Shell heaps and fish weirs -- The Trek to Greenland -- The > Norse voyages to Vinland -- Did Gudrid the Skraeling \"Discover\" America? > -- The dark centuries not very dark -- \"Ten men red with blood and dead\" > -- Estotiland and Drogeo -- The fisheries of Baccalaos -- The fate of > Greenland -- Vinland in the Icelandic mind -- A Cavalcade of ships -- The > Cavalcade continues -- David Ingram walks through Norumbega -- Unprofitable > \"IFS\" -- Appendix: Several persons reputed to have been on our Northeast > Coast before 1602."}], "label"=>"Cumulative Index/Finding Aids Note", > "type"=>"odd"}, {"jsonmodel_type"=>"note_multipart", > "subnotes"=>[{"jsonmodel_type"=>"note_text", "content"=>"Several persons > reputed to have been on the north east coast before 1602, p. 157-187."}], > "label"=>"Summary", "type"=>"odd"}], > "uri"=>"/repositories/import/resources/import_844b9f12-aab7-4f67-94a1-b774dc93778c", > "level"=>"item", "finding_aid_language"=>"eng", "title"=>"Terra Nova: the > northeast coast of America before 1602; : annals of Vinland, Markland, > Estotiland, Drogeo, Baccalaos and Norumbega/ by Charles Knowles Bolton; > with illustrations by Ethel Stanwood Bolton.", > "id_0"=>"imported-4998c9e6-51c5-4b6d-afee-37e0930e8a55", > "finding_aid_script"=>"Zyyy"}> > > > > The main thing tripping me up is that I don't really understand which > property is supposed to be missing. Based on my experiences working with > MARC, I don't see anything out of place and the error itself doesn't give > me an idea of where I should even start looking. Anyone with more MARC > and/or importing experience have any suggestions or advice? > > > > Thanks, > > Jared > > -- > > Jared Walske (*he/him*) > > Reference Librarian > > The Public Library of Brookline > > jwalske at minlib.net > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > > > > -- > > Jared Walske (*he/him*) > > Reference Librarian > > The Public Library of Brookline > > jwalske at minlib.net > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > -- Jared Walske (*he/him*) Reference Librarian The Public Library of Brookline jwalske at minlib.net -------------- next part -------------- An HTML attachment was scrubbed... URL: From heberlei at princeton.edu Tue Mar 22 12:37:09 2022 From: heberlei at princeton.edu (Regine I. Heberlein) Date: Tue, 22 Mar 2022 16:37:09 +0000 Subject: [Archivesspace_Users_Group] MARC XML Resource import trouble In-Reply-To: References: <85331034-7840-4DEC-99F4-CF716252029E@princeton.edu> <9F59CB1D-2C21-483C-9DC9-822DFC61D44B@princeton.edu> Message-ID: Anytime, glad you found it! Regine Heberlein (she/her) Library IT Data Analyst 609-258-6156 heberlei at princeton.edu **My working day may not be your working day. Please do not feel obliged to reply to this email outside of your normal working hours.** From: on behalf of Jared Walske Reply-To: Archivesspace Users Group Date: Tuesday, March 22, 2022 at 12:35 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] MARC XML Resource import trouble Hi Regine, Right after I sent that I thought to check the MARC import mapping sheet and you are completely correct, it was something in the 340 field. I think what was happening was that neither of the two subfields that were in it are used by the importer, so it just read it as an empty field. Thanks again for your help! Best, Jared On Tue, Mar 22, 2022 at 12:28 PM Regine I. Heberlein > wrote: Hi Jared, Based on the label that the error message is referencing, and looking at the MARC-to-ASpace import mapping here: https://docs.google.com/spreadsheets/d/1jU6MYF7UI7a-UKdd5XhYCV6W1UyrMMCzYDFlgb8iNW8/edit#gid=1527709562, I?m going to say you probably have an empty 340, possibly looking something like this: If that isn?t it, I?m happy to take a look at your MARC XML. Regine Regine Heberlein (she/her) Library IT Data Analyst 609-258-6156 heberlei at princeton.edu **My working day may not be your working day. Please do not feel obliged to reply to this email outside of your normal working hours.** From: > on behalf of Jared Walske > Reply-To: Archivesspace Users Group > Date: Tuesday, March 22, 2022 at 12:23 PM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] MARC XML Resource import trouble Hi Regine, That does make sense, the issue I'm having is that I don't really understand which note or field that is referring to. Maybe I'm missing something very obvious, but nothing in that part of the error seems to correspond to anything in the XML file and I don't get what "index 1" is pointing at, so I don't know what I need to adjust or add in order to fix the error. Can you shine any light on that or is that very dependent on what's in the actual XML file? Thanks, Jared On Tue, Mar 22, 2022 at 11:38 AM Regine I. Heberlein > wrote: Hi Jared, I think what ?notes/1/subnotes/0/content : Property is required but was missing? is telling you is that the note at index 1 in the notes array is missing a required property ?content? in the subnotes at index 0. Looking at your example, the second note (i.e. index 1) is this one, and it is indeed missing the ?content? property: {"jsonmodel_type"=>"note_multipart", "subnotes"=>[{"jsonmodel_type"=>"note_text"}], "label"=>"Physical Medium", "type"=>"phystech"} Hope this helps! Regine Regine Heberlein (she/her) Library IT Data Analyst 609-258-6156 heberlei at princeton.edu **My working day may not be your working day. Please do not feel obliged to reply to this email outside of your normal working hours.** From: > on behalf of Jared Walske > Reply-To: Archivesspace Users Group > Date: Tuesday, March 22, 2022 at 11:29 AM To: "archivesspace_users_group at lyralists.lyrasis.org" > Subject: [Archivesspace_Users_Group] MARC XML Resource import trouble Hi all, I've been trying to import a MARC record into ASpace and have run into an error that has left me stumped. Here's a copy of it: The following errors were found: notes/1/subnotes/0/content : Property is required but was missing For JSONModel(:resource): #"resource", "external_ids"=>[], "subjects"=>[{"ref"=>"/subjects/import_31cb4c8a-0f7f-447d-b873-ffc31a750013"}, {"ref"=>"/subjects/import_e0cb9c60-895d-416f-a855-68b2ba160e53"}, {"ref"=>"/subjects/import_2455c12d-0159-4aa1-9d1b-fafb85031b0a"}, {"ref"=>"/subjects/import_52a10162-67b5-4021-bdab-b2ef070d4a9d"}], "linked_events"=>[], "extents"=>[{"jsonmodel_type"=>"extent", "container_summary"=>"xiii, 194 pages including frontispiece, illustrations, maps, genealogical table, plates, 22 cm.", "portion"=>"whole", "number"=>"1", "extent_type"=>"linear_feet"}], "lang_materials"=>[{"jsonmodel_type"=>"lang_material", "notes"=>[], "language_and_script"=>{"jsonmodel_type"=>"language_and_script", "language"=>"eng"}}], "dates"=>[{"jsonmodel_type"=>"date", "label"=>"creation", "date_type"=>"single", "begin"=>"1935"}], "external_documents"=>[], "rights_statements"=>[], "linked_agents"=>[{"role"=>"creator", "terms"=>[], "ref"=>"/agents/people/import_acefcf37-4c97-4cae-9ae3-d7297bf53620"}], "is_slug_auto"=>true, "restrictions"=>false, "revision_statements"=>[], "instances"=>[], "deaccessions"=>[], "related_accessions"=>[], "classifications"=>[], "notes"=>[{"jsonmodel_type"=>"note_multipart", "subnotes"=>[{"jsonmodel_type"=>"note_text", "content"=>"1935."}], "label"=>"Publication Date", "type"=>"odd"}, {"jsonmodel_type"=>"note_multipart", "subnotes"=>[{"jsonmodel_type"=>"note_text"}], "label"=>"Physical Medium", "type"=>"phystech"}, {"jsonmodel_type"=>"note_multipart", "subnotes"=>[{"jsonmodel_type"=>"note_text", "content"=>"\"Companion volume: The real founders of New England, stories of their life along the coast, 1602-1628\"--Page [ii]."}], "label"=>"General Note", "type"=>"odd"}, {"jsonmodel_type"=>"note_multipart", "subnotes"=>[{"jsonmodel_type"=>"note_text", "content"=>"\"Several pesons reputed to have been on the north east coast before 1602\"--Page 157-187."}], "label"=>"General Note", "type"=>"odd"}, {"jsonmodel_type"=>"note_bibliography", "content"=>["Bibliographical footnotes."], "items"=>[], "label"=>"Bibliographic References"}, {"jsonmodel_type"=>"note_multipart", "subnotes"=>[{"jsonmodel_type"=>"note_text", "content"=>"The Siberian background -- Shell heaps and fish weirs -- The Trek to Greenland -- The Norse voyages to Vinland -- Did Gudrid the Skraeling \"Discover\" America? -- The dark centuries not very dark -- \"Ten men red with blood and dead\" -- Estotiland and Drogeo -- The fisheries of Baccalaos -- The fate of Greenland -- Vinland in the Icelandic mind -- A Cavalcade of ships -- The Cavalcade continues -- David Ingram walks through Norumbega -- Unprofitable \"IFS\" -- Appendix: Several persons reputed to have been on our Northeast Coast before 1602."}], "label"=>"Cumulative Index/Finding Aids Note", "type"=>"odd"}, {"jsonmodel_type"=>"note_multipart", "subnotes"=>[{"jsonmodel_type"=>"note_text", "content"=>"Several persons reputed to have been on the north east coast before 1602, p. 157-187."}], "label"=>"Summary", "type"=>"odd"}], "uri"=>"/repositories/import/resources/import_844b9f12-aab7-4f67-94a1-b774dc93778c", "level"=>"item", "finding_aid_language"=>"eng", "title"=>"Terra Nova: the northeast coast of America before 1602; : annals of Vinland, Markland, Estotiland, Drogeo, Baccalaos and Norumbega/ by Charles Knowles Bolton; with illustrations by Ethel Stanwood Bolton.", "id_0"=>"imported-4998c9e6-51c5-4b6d-afee-37e0930e8a55", "finding_aid_script"=>"Zyyy"}> The main thing tripping me up is that I don't really understand which property is supposed to be missing. Based on my experiences working with MARC, I don't see anything out of place and the error itself doesn't give me an idea of where I should even start looking. Anyone with more MARC and/or importing experience have any suggestions or advice? Thanks, Jared -- Jared Walske (he/him) Reference Librarian The Public Library of Brookline jwalske at minlib.net _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Jared Walske (he/him) Reference Librarian The Public Library of Brookline jwalske at minlib.net _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Jared Walske (he/him) Reference Librarian The Public Library of Brookline jwalske at minlib.net -------------- next part -------------- An HTML attachment was scrubbed... URL: From Jessica.Crouch at lyrasis.org Tue Mar 22 14:32:18 2022 From: Jessica.Crouch at lyrasis.org (Jessica Crouch) Date: Tue, 22 Mar 2022 18:32:18 +0000 Subject: [Archivesspace_Users_Group] Deadline extended: Community contribution in the ArchivesSpace Inclusive Examples Project requested by April 1 In-Reply-To: References: <1326FC44-9595-456A-A668-3C4B285CF1EB@lyrasis.org> Message-ID: Dear ArchivesSpace Users, In the wake of the George Floyd and Breonna Taylor murders, and in the spirit of protest that followed, the ArchivesSpace community began a conversation about what it could do to promote diversity and inclusion while combating systemic racism in our field. That continuing conversation has led to a series of initiatives that we will undertake in the coming years, including an Inclusive Examples project. For this important project, ArchivesSpace is delighted to be working with Brittany Newberry of Georgia State University to update the examples provided in its workshop materials and test databases. We want the examples to be more representative of the diverse institutions that use ArchivesSpace. We are interested in adding examples from the ArchivesSpace user community. Below is a list of record types and collection types for which we are looking. In addition, we have created an agreement to provide information and expectations for how the data shared will be used. If you are interested in participating, please email a signed agreement and the records you'd like to share in one of the formats listed. Email ArchivesSpaceHome at lyrasis.org by Friday, April 1, 2022 and we will forward your submission to Brittany Newberry for review. Feel free to contact us with any questions you may have. Possible Examples: Types of Records: * Resource records (EAD, MarcXML, CSV, Excel spreadsheet) * Accessions (MarcXML, Excel spreadsheet, CSV) * Digital Objects (CSV, Excel Spreadsheet) * Subjects and Agents (MarcXML, Excel spreadsheet, CSV, EAC-CPF) Types of Institutions/Collections * Academic/University records * Corporate/Business archives * Government * Religious * Non-profit/community * Minority-serving * Museum * Public Library * Historical Society * BIPOC * LGBTQ+ * Music/arts Data should be in a format that can easily be ingested into ArchivesSpace. Templates are available for the record types where CSV or spreadsheet formats are indicated. Please contact ArchivesSpaceHome at lyrasis.org if you have questions about how to prepare your data. Thank you, Jessica Jessica Dowd Crouch Community Engagement Coordinator for ArchivesSpace jessica.crouch at lyrasis.org -------------- next part -------------- An HTML attachment was scrubbed... URL: From daniel.cornwall at alaska.gov Tue Mar 22 16:44:46 2022 From: daniel.cornwall at alaska.gov (Cornwall, Daniel D (EED)) Date: Tue, 22 Mar 2022 20:44:46 +0000 Subject: [Archivesspace_Users_Group] Generating a list of collections URLs Message-ID: Hi All, My institution has cataloged our finding aids into our regular library catalog. With our recent-ish migration to ArchivesSpace, there is interest to ensure that all of our catalog finding aid records actually have ArchivesSpace URLs. I know there is a resource list report in AS, but it doesn't provide the URL. Ideally, I'd like a report that lists: Collection Name Collection Identifier Collection URL For example, George L. Harrington Photograph Collection, ca. 1909-1917 Identifier: PCA 6 https://alaska.libraryhost.com/repositories/2/resources/458 We're currently on v. 3.1.1 - Could such a report be run on this version, and if not, could something like this be run in the custom reports module in 3.2? I'm not sure we'd immediately upgrade if we couldn't get such a report anyway. Thanks for any thoughts, insight or experience. - Daniel [cid:image001.png at 01D83DEA.286A0CF0] ==================================================== Daniel Cornwall Pronouns: he/him/his Continuing Resources Libarian Information Services Staff, Alaska State Library Andrew P. Kashevaroff Building Phone: 907.465.2988 Mail: PO Box 110571, Juneau, AK 99811 Visit: 395 Whittier St., Juneau, AK 99801 email | web | sign up for event notifications -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 16846 bytes Desc: image001.png URL: From Corey.Schmidt at uga.edu Tue Mar 22 17:54:06 2022 From: Corey.Schmidt at uga.edu (Corey Schmidt) Date: Tue, 22 Mar 2022 21:54:06 +0000 Subject: [Archivesspace_Users_Group] Generating a list of collections URLs In-Reply-To: References: Message-ID: Hi Daniel, I can't speak with direct experience for the custom reports module of 3.2 (but I believe it should be able to get you that info), but for 3.1.1, you could absolutely run a python script against your ArchivesSpace API to get that. For example, import csv import re from asnake.client import ASnakeClient id_field_regex = re.compile(r"(^id_+\d)") id_combined_regex = re.compile(r'[\W_]+', re.UNICODE) def write_csv(mode, coll_title, coll_id, coll_url): with open("res_urls.csv", mode=mode, newline='', encoding='utf-8') as res_urls: file_write = csv.writer(res_urls, delimiter=",") file_write.writerow([coll_title, coll_id, coll_url]) res_urls.close() def grab_res_urls(client): repos = client.get("repositories").json() for repo in repos: print(repo["name"] + "\n") repo_id = repo["uri"].split("/")[2] resources = client.get("repositories/{}/resources".format(repo_id), params={"all_ids": True}).json() for resource_id in resources: resource = client.get("repositories/{}/resources/{}".format(repo_id, resource_id)) if resource.status_code == 200: combined_id = "" for field, value in resource.json().items(): id_match = id_field_regex.match(field) if id_match: combined_id += value + "-" combined_id = combined_id[:-1] if resource.json()["publish"] is True: write_csv("a", resource.json()["title"], combined_id, resource.json()["uri"]) else: print("Error with getting repositories/{}/resources/{}".format(repo_id, resource_id)) print("-" * 100) def run(): asp_client = ASnakeClient(baseurl=as_api, username=as_un, password=as_pw) asp_client.authorize() write_csv("w", "Collection_Title", "Collection_ID", "Collection_URL") grab_res_urls(asp_client) run() Running the above would get you a CSV file with all published collections and their info, You would have to tweak the above code to add the "https://alaska.libraryhost.com" part to the URL's returned. Also, under def run():, replace as_api, as_un, and as_pw with your archivesspace API URL, username, and password. Example output: Florene Young papers UA04-025 /repositories/5/resources/4714 I'm more than happy to walk you through the steps of running and/or tweaking the above if you would like, so feel free to email me (Corey.Schmidt at uga.edu). Hope this helps, Corey ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Cornwall, Daniel D (EED) Sent: Tuesday, March 22, 2022 4:44 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Generating a list of collections URLs [EXTERNAL SENDER - PROCEED CAUTIOUSLY] Hi All, My institution has cataloged our finding aids into our regular library catalog. With our recent-ish migration to ArchivesSpace, there is interest to ensure that all of our catalog finding aid records actually have ArchivesSpace URLs. I know there is a resource list report in AS, but it doesn?t provide the URL. Ideally, I?d like a report that lists: Collection Name Collection Identifier Collection URL For example, George L. Harrington Photograph Collection, ca. 1909-1917 Identifier: PCA 6 https://alaska.libraryhost.com/repositories/2/resources/458 We?re currently on v. 3.1.1 ? Could such a report be run on this version, and if not, could something like this be run in the custom reports module in 3.2? I?m not sure we?d immediately upgrade if we couldn?t get such a report anyway. Thanks for any thoughts, insight or experience. - Daniel [cid:image001.png at 01D83DEA.286A0CF0] ==================================================== Daniel Cornwall Pronouns: he/him/his Continuing Resources Libarian Information Services Staff, Alaska State Library Andrew P. Kashevaroff Building Phone: 907.465.2988 Mail: PO Box 110571, Juneau, AK 99811 Visit: 395 Whittier St., Juneau, AK 99801 email | web | sign up for event notifications -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 16846 bytes Desc: image001.png URL: From blake.carver at lyrasis.org Tue Mar 22 17:55:16 2022 From: blake.carver at lyrasis.org (Blake Carver) Date: Tue, 22 Mar 2022 21:55:16 +0000 Subject: [Archivesspace_Users_Group] Generating a list of collections URLs In-Reply-To: References: Message-ID: Hey Dan Do you get access to the DB there? If so, it would be pretty easy to just do a direct MySQL query for that and build the URLS from the IDs. I did look at the reports on test: https://test.archivesspace.org/staff/custom_report_templates/new And I don't see a way to do exactly what you want, though I could be missing something obvious there. I haven't worked through all the options. That being said... I'm not quite sure what you mean... "there is interest to ensure that all of our catalog finding aid records actually have ArchivesSpace URLs." Do you mean you just want to be sure they're all PUBLISHED? If that's it, then the 3.2 report DO have a limit for "Published" so you can build any Resources report on PUBLISHED and know what's there on the PUI. So that would get you close. Anything that has the "Published" checkbox checked has a PUI URL. The API would be another option. Not sure if you have access to that either. ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Cornwall, Daniel D (EED) Sent: Tuesday, March 22, 2022 4:44 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Generating a list of collections URLs Hi All, My institution has cataloged our finding aids into our regular library catalog. With our recent-ish migration to ArchivesSpace, there is interest to ensure that all of our catalog finding aid records actually have ArchivesSpace URLs. I know there is a resource list report in AS, but it doesn?t provide the URL. Ideally, I?d like a report that lists: Collection Name Collection Identifier Collection URL For example, George L. Harrington Photograph Collection, ca. 1909-1917 Identifier: PCA 6 https://alaska.libraryhost.com/repositories/2/resources/458 We?re currently on v. 3.1.1 ? Could such a report be run on this version, and if not, could something like this be run in the custom reports module in 3.2? I?m not sure we?d immediately upgrade if we couldn?t get such a report anyway. Thanks for any thoughts, insight or experience. - Daniel [cid:image001.png at 01D83DEA.286A0CF0] ==================================================== Daniel Cornwall Pronouns: he/him/his Continuing Resources Libarian Information Services Staff, Alaska State Library Andrew P. Kashevaroff Building Phone: 907.465.2988 Mail: PO Box 110571, Juneau, AK 99811 Visit: 395 Whittier St., Juneau, AK 99801 email | web | sign up for event notifications -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 16846 bytes Desc: image001.png URL: From Jessica.Crouch at lyrasis.org Wed Mar 23 12:56:17 2022 From: Jessica.Crouch at lyrasis.org (Jessica Crouch) Date: Wed, 23 Mar 2022 16:56:17 +0000 Subject: [Archivesspace_Users_Group] Take a Break with ArchivesSpace on Friday In-Reply-To: References: <51F22031-BCF5-4F81-9E91-B2025697CEA9@lyrasis.org> Message-ID: ArchivesSpace users, Whether you?ve continued to work from home, have returned to the office, or find yourself stuck somewhere in the middle, we could all use a break. In that spirit, ArchivesSpace will be reinstating our popular casual zoom open calls on Fridays. With a welcoming and robust member community all over the world, ArchivesSpace can offer camaraderie and relaxation, no matter the current state of the world. Each Friday we will have casual open calls via zoom at 12pm ET. We won?t be developing agendas or presentations for these calls. We just want to provide an opportunity to connect, chat and recharge. Use this as a time to get help or talk about ArchivesSpace (or anything else) in an informal setting or just have a beverage with other ArchivesSpace users during this stressful time. Whether you can attend once or plan to be there every Friday, these calls are open to everyone but registration is required to join. Register to join any open call at https://lyrasis.zoom.us/meeting/register/tZcldOGuqjotE9cNSaa6j45issVCKrEQKQYv We seek to provide a welcoming, fun, and safe community experience for everyone. The full text of the code of conduct is available at https://archivesspace.org/archivesspace-code-of-conduct. Please email ArchivesSpaceHome at lyrasis.org with any questions. We hope to see you tomorrow! Jessica Dowd Crouch Community Engagement Coordinator for ArchivesSpace jessica.crouch at lyrasis.org -------------- next part -------------- An HTML attachment was scrubbed... URL: From mcallahan at smith.edu Thu Mar 24 16:17:16 2022 From: mcallahan at smith.edu (Maureen Cresci Callahan) Date: Thu, 24 Mar 2022 16:17:16 -0400 Subject: [Archivesspace_Users_Group] Rights statements not showing up in the public interface In-Reply-To: References: <4fe6040f-e624-8b83-9040-fca38f2c5ffe@bodleian.ox.ac.uk> Message-ID: Just a note, to build a bit off of Dan's -- the Rights Statement module could potentially be useful in a small number of cases when you would want for your archival management system to store PREMIS data (I probably would not choose to do this!) but it is not the same thing as creating DACS-compliant conditions governing use and conditions governing access information. Folks who decide to use the Rights Statement and make it public in the PUI should know that this information will not properly encode as EAD or and that information will not be shared with aggregation sites (SNAC, ArchiveGrid, local aggregators). I think that it frankly wasn't great for ArchivesSpace to include this as a record type, but I hope that folks who choose to use it do so with their eyes wide open! Maureen On Tue, Mar 22, 2022 at 8:02 AM Anne Marie Lyons wrote: > Hello all, > > > > I submitted a JIRA ticket about this a few years ago: > https://archivesspace.atlassian.net/browse/ANW-934?jql=text%20~%20%22publish%20rights%20statement%22. > It is at a status of ?Awaiting More Information? from the community. > > > > Thank you, > > > > - Anne Marie > > _______________________ > > Anne Marie Lyons, MLIS > > Training and Library Solutions Consultant > > *Atlas Systems ? You have a job to do. We help you do it.* > > phone: 800-567-7401 ext.1 fax: 757-467-7875 > > amlyons at atlas-sys.com > > http://www.atlas-sys.com/ > > Facebook: @atlassystems > > Twitter: @atlassystems > > > > Training from anywhere?Enroll in an online training > course from home > or office. > > > > > > *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org < > archivesspace_users_group-bounces at lyralists.lyrasis.org> *On Behalf Of *Andrew > Morrison > *Sent:* Tuesday, March 22, 2022 4:42 AM > *To:* archivesspace_users_group at lyralists.lyrasis.org > *Subject:* Re: [Archivesspace_Users_Group] Rights statements not showing > up in the public interface > > > > There is this issue: > > > > https://archivesspace.atlassian.net/browse/ANW-1055 > > > > But that is only about fields in the "Finding Aid Data" section, not > rights statements. > > > > Andrew. > > > > > > On 21/03/2022 18:52, Blake Carver wrote: > > I think that might be one of the fields that isn't on the PUI? > > I know there's a JIRA in there somewhere that covers this. Maybe not > Rights Statements in particular, but various fileds that don't show up on > the PUI. > > JIRA hates me, and I can't seem to find it. Maybe someone else is better > friends with JIRA and can find that one. > > Something about fields that aren't on the PUI. I think there is a list of > a few on that JIRA at least. > ------------------------------ > > *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org > > on behalf of > Dean DeBolt > *Sent:* Monday, March 21, 2022 1:45 PM > *To:* Archivesspace Users Group > > > *Subject:* Re: [Archivesspace_Users_Group] Rights statements not showing > up in the public interface > > > > Yes, I need to know how to add the language. I can add it by editing the > html but it does > > not save to change the page. > > > Dean DeBolt, University Librarian (Professor)/University Archivist > UWF Archives and West Florida History Center > > University of West Florida Library > 11000 University Parkway > Pensacola, FL 32514-5750 > ddebolt at uwf.edu; 850-474-2213 > > > > West Florida History Center is the largest and most comprehensive > > history collection about Pensacola and the West Florida region. > > http://libguides.uwf.edu/universityarchives > > > > Digital collections can be found at: http://uwf.lyrasistechnology.org > > > and http://uwf.digital.flvc.org > > > > If we've been of service, please let us know or our administration, > > Dean of Libraries > > > > > > > > > > On Mon, Mar 21, 2022 at 12:44 PM Mary Weppler > wrote: > > Hello, > > > > I have added rights statements and rights notes to our resources records, > however this information does not appear in the public interface. I am > wondering if anyone else has encountered this issue? > > > > Thank you! > > > > Mary > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > > > _______________________________________________ > > Archivesspace_Users_Group mailing list > > Archivesspace_Users_Group at lyralists.lyrasis.org > > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > -- *Maureen Cresci Callahan* Sophia Smith Collection Archivist Smith College Special Collections Northampton, Massachusetts 01063 voicemail: 413 585 2981 email: mcallahan at smith.edu videoconference: https://smith.zoom.us/my/maureen.callahan pronouns : she/her/hers Information about the Sophia Smith Collection of Women's history For current library access and services details, see Library Services During COVID-19 . -------------- next part -------------- An HTML attachment was scrubbed... URL: From ddebolt at uwf.edu Thu Mar 24 16:34:25 2022 From: ddebolt at uwf.edu (Dean DeBolt) Date: Thu, 24 Mar 2022 15:34:25 -0500 Subject: [Archivesspace_Users_Group] Rights statements not showing up in the public interface In-Reply-To: References: <4fe6040f-e624-8b83-9040-fca38f2c5ffe@bodleian.ox.ac.uk> Message-ID: I'm not sure that I understand Maureen's comment. I just want the ability to change the text on the home screen of the PUI to be able to add a 'harmful' caution statement. Dean Dean DeBolt, University Librarian (Professor)/University Archivist UWF Archives and West Florida History Center University of West Florida Library 11000 University Parkway Pensacola, FL 32514-5750 ddebolt at uwf.edu; 850-474-2213 West Florida History Center is the largest and most comprehensive history collection about Pensacola and the West Florida region. http://libguides.uwf.edu/universityarchives Digital collections can be found at: http://uwf.lyrasistechnology.org and http://uwf.digital.flvc.org If we've been of service, please let us know or our administration, Dean of Libraries On Thu, Mar 24, 2022 at 3:17 PM Maureen Cresci Callahan wrote: > Just a note, to build a bit off of Dan's -- the Rights Statement module > could potentially be useful in a small number of cases when you would want > for your archival management system to store PREMIS data (I probably would > not choose to do this!) but it is not the same thing as creating > DACS-compliant conditions governing use and conditions governing access > information. > > Folks who decide to use the Rights Statement and make it public in the PUI > should know that this information will not properly encode as EAD > or and that information will not be shared > with aggregation sites (SNAC, ArchiveGrid, local aggregators). > > I think that it frankly wasn't great for ArchivesSpace to include this as > a record type, but I hope that folks who choose to use it do so with their > eyes wide open! > > Maureen > > On Tue, Mar 22, 2022 at 8:02 AM Anne Marie Lyons > wrote: > >> Hello all, >> >> >> >> I submitted a JIRA ticket about this a few years ago: >> https://archivesspace.atlassian.net/browse/ANW-934?jql=text%20~%20%22publish%20rights%20statement%22. >> It is at a status of ?Awaiting More Information? from the community. >> >> >> >> Thank you, >> >> >> >> - Anne Marie >> >> _______________________ >> >> Anne Marie Lyons, MLIS >> >> Training and Library Solutions Consultant >> >> *Atlas Systems ? You have a job to do. We help you do it.* >> >> phone: 800-567-7401 ext.1 fax: 757-467-7875 >> >> amlyons at atlas-sys.com >> >> http://www.atlas-sys.com/ >> >> Facebook: @atlassystems >> >> Twitter: @atlassystems >> >> >> >> Training from anywhere?Enroll in an online training >> course from >> home or office. >> >> >> >> >> >> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org < >> archivesspace_users_group-bounces at lyralists.lyrasis.org> *On Behalf Of *Andrew >> Morrison >> *Sent:* Tuesday, March 22, 2022 4:42 AM >> *To:* archivesspace_users_group at lyralists.lyrasis.org >> *Subject:* Re: [Archivesspace_Users_Group] Rights statements not showing >> up in the public interface >> >> >> >> There is this issue: >> >> >> >> https://archivesspace.atlassian.net/browse/ANW-1055 >> >> >> >> But that is only about fields in the "Finding Aid Data" section, not >> rights statements. >> >> >> >> Andrew. >> >> >> >> >> >> On 21/03/2022 18:52, Blake Carver wrote: >> >> I think that might be one of the fields that isn't on the PUI? >> >> I know there's a JIRA in there somewhere that covers this. Maybe not >> Rights Statements in particular, but various fileds that don't show up on >> the PUI. >> >> JIRA hates me, and I can't seem to find it. Maybe someone else is better >> friends with JIRA and can find that one. >> >> Something about fields that aren't on the PUI. I think there is a list of >> a few on that JIRA at least. >> ------------------------------ >> >> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org >> >> on behalf of >> Dean DeBolt >> *Sent:* Monday, March 21, 2022 1:45 PM >> *To:* Archivesspace Users Group >> >> >> *Subject:* Re: [Archivesspace_Users_Group] Rights statements not showing >> up in the public interface >> >> >> >> Yes, I need to know how to add the language. I can add it by editing the >> html but it does >> >> not save to change the page. >> >> >> Dean DeBolt, University Librarian (Professor)/University Archivist >> UWF Archives and West Florida History Center >> >> University of West Florida Library >> 11000 University Parkway >> Pensacola, FL 32514-5750 >> ddebolt at uwf.edu; 850-474-2213 >> >> >> >> West Florida History Center is the largest and most comprehensive >> >> history collection about Pensacola and the West Florida region. >> >> http://libguides.uwf.edu/universityarchives >> >> >> >> Digital collections can be found at: http://uwf.lyrasistechnology.org >> >> >> and http://uwf.digital.flvc.org >> >> >> >> If we've been of service, please let us know or our administration, >> >> Dean of Libraries >> >> >> >> >> >> >> >> >> >> On Mon, Mar 21, 2022 at 12:44 PM Mary Weppler >> wrote: >> >> Hello, >> >> >> >> I have added rights statements and rights notes to our resources records, >> however this information does not appear in the public interface. I am >> wondering if anyone else has encountered this issue? >> >> >> >> Thank you! >> >> >> >> Mary >> >> _______________________________________________ >> Archivesspace_Users_Group mailing list >> Archivesspace_Users_Group at lyralists.lyrasis.org >> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group >> >> >> >> _______________________________________________ >> >> Archivesspace_Users_Group mailing list >> >> Archivesspace_Users_Group at lyralists.lyrasis.org >> >> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group >> >> _______________________________________________ >> Archivesspace_Users_Group mailing list >> Archivesspace_Users_Group at lyralists.lyrasis.org >> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group >> > > > -- > *Maureen Cresci Callahan* > Sophia Smith Collection Archivist > Smith College Special Collections > Northampton, Massachusetts 01063 > voicemail: 413 585 2981 > email: mcallahan at smith.edu > videoconference: https://smith.zoom.us/my/maureen.callahan > > pronouns > : > she/her/hers > > Information about the Sophia Smith Collection of Women's history > > > For current library access and services details, see Library Services > During COVID-19 > . > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > -------------- next part -------------- An HTML attachment was scrubbed... URL: From brijmcla at iu.edu Thu Mar 24 16:37:48 2022 From: brijmcla at iu.edu (McLaughlin, Brianna Jean) Date: Thu, 24 Mar 2022 20:37:48 +0000 Subject: [Archivesspace_Users_Group] Adding columns to Harvard spreadsheet importer Message-ID: Hi everyone, Does anyone know if it's possible/ advisable to add columns to the spreadsheet template? For example, there are not columns for Note Labels in the spreadsheet even though the fields exist in ArchivesSpace. Thanks! Bri McLaughlin, she/her/hers Visiting Metadata Services Librarian Indiana University 812-856-3321 -------------- next part -------------- An HTML attachment was scrubbed... URL: From kate_bowers at harvard.edu Thu Mar 24 16:52:44 2022 From: kate_bowers at harvard.edu (Bowers, Kate A.) Date: Thu, 24 Mar 2022 20:52:44 +0000 Subject: [Archivesspace_Users_Group] Rights statements not showing up in the public interface In-Reply-To: References: <4fe6040f-e624-8b83-9040-fca38f2c5ffe@bodleian.ox.ac.uk> Message-ID: Thanks, Maureen, for making this distinction really clear! Do you know of any documentation (official AS or other) that explains the uses for which Rights Statements were intended? Many folks are confusing ?rights statements? which are meant for use in digital preservation environments with access and use restriction notes which are for humans. I would love to be able to point people to a better explanation than I can give off the cuff.. Thanks! Kate From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Dean DeBolt Sent: Thursday, March 24, 2022 4:34 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Rights statements not showing up in the public interface I'm not sure that I understand Maureen's comment. I just want the ability to change the text on the home screen of the PUI to be able to add a 'harmful' caution statement. Dean Dean DeBolt, University Librarian (Professor)/University Archivist UWF Archives and West Florida History Center University of West Florida Library 11000 University Parkway Pensacola, FL 32514-5750 ddebolt at uwf.edu; 850-474-2213 West Florida History Center is the largest and most comprehensive history collection about Pensacola and the West Florida region. http://libguides.uwf.edu/universityarchives Digital collections can be found at: http://uwf.lyrasistechnology.org and http://uwf.digital.flvc.org If we've been of service, please let us know or our administration, Dean of Libraries > On Thu, Mar 24, 2022 at 3:17 PM Maureen Cresci Callahan > wrote: Just a note, to build a bit off of Dan's -- the Rights Statement module could potentially be useful in a small number of cases when you would want for your archival management system to store PREMIS data (I probably would not choose to do this!) but it is not the same thing as creating DACS-compliant conditions governing use and conditions governing access information. Folks who decide to use the Rights Statement and make it public in the PUI should know that this information will not properly encode as EAD or and that information will not be shared with aggregation sites (SNAC, ArchiveGrid, local aggregators). I think that it frankly wasn't great for ArchivesSpace to include this as a record type, but I hope that folks who choose to use it do so with their eyes wide open! Maureen On Tue, Mar 22, 2022 at 8:02 AM Anne Marie Lyons > wrote: Hello all, I submitted a JIRA ticket about this a few years ago: https://archivesspace.atlassian.net/browse/ANW-934?jql=text%20~%20%22publish%20rights%20statement%22. It is at a status of ?Awaiting More Information? from the community. Thank you, - Anne Marie _______________________ Anne Marie Lyons, MLIS Training and Library Solutions Consultant Atlas Systems ? You have a job to do. We help you do it. phone: 800-567-7401 ext.1 fax: 757-467-7875 amlyons at atlas-sys.com http://www.atlas-sys.com/ Facebook: @atlassystems Twitter: @atlassystems Training from anywhere?Enroll in an online training course from home or office. From: archivesspace_users_group-bounces at lyralists.lyrasis.org > On Behalf Of Andrew Morrison Sent: Tuesday, March 22, 2022 4:42 AM To: archivesspace_users_group at lyralists.lyrasis.org Subject: Re: [Archivesspace_Users_Group] Rights statements not showing up in the public interface There is this issue: https://archivesspace.atlassian.net/browse/ANW-1055 But that is only about fields in the "Finding Aid Data" section, not rights statements. Andrew. On 21/03/2022 18:52, Blake Carver wrote: I think that might be one of the fields that isn't on the PUI? I know there's a JIRA in there somewhere that covers this. Maybe not Rights Statements in particular, but various fileds that don't show up on the PUI. JIRA hates me, and I can't seem to find it. Maybe someone else is better friends with JIRA and can find that one. Something about fields that aren't on the PUI. I think there is a list of a few on that JIRA at least. ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Dean DeBolt Sent: Monday, March 21, 2022 1:45 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Rights statements not showing up in the public interface Yes, I need to know how to add the language. I can add it by editing the html but it does not save to change the page. Dean DeBolt, University Librarian (Professor)/University Archivist UWF Archives and West Florida History Center University of West Florida Library 11000 University Parkway Pensacola, FL 32514-5750 ddebolt at uwf.edu; 850-474-2213 West Florida History Center is the largest and most comprehensive history collection about Pensacola and the West Florida region. http://libguides.uwf.edu/universityarchives Digital collections can be found at: http://uwf.lyrasistechnology.org and http://uwf.digital.flvc.org If we've been of service, please let us know or our administration, Dean of Libraries > On Mon, Mar 21, 2022 at 12:44 PM Mary Weppler > wrote: Hello, I have added rights statements and rights notes to our resources records, however this information does not appear in the public interface. I am wondering if anyone else has encountered this issue? Thank you! Mary _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Maureen Cresci Callahan Sophia Smith Collection Archivist Smith College Special Collections Northampton, Massachusetts 01063 voicemail: 413 585 2981 email: mcallahan at smith.edu videoconference: https://smith.zoom.us/my/maureen.callahan pronouns: she/her/hers Information about the Sophia Smith Collection of Women's history For current library access and services details, see Library Services During COVID-19. _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From Joshua.D.Shaw at dartmouth.edu Thu Mar 24 17:12:02 2022 From: Joshua.D.Shaw at dartmouth.edu (Joshua D. Shaw) Date: Thu, 24 Mar 2022 21:12:02 +0000 Subject: [Archivesspace_Users_Group] Rights statements not showing up in the public interface In-Reply-To: References: <4fe6040f-e624-8b83-9040-fca38f2c5ffe@bodleian.ox.ac.uk> Message-ID: Hi Dean Sounds like you want to create a simple plugin that modifies the welcome view: https://github.com/archivesspace/archivesspace/blob/master/public/app/views/welcome/show.html.erb That's the easiest (only?) way add a blob of text to the homepage of the PUI. The basic steps would be 1. In /plugins/local in your archivesspace installation, make sure you have the following directory structure: /public/views/welcome So the full path would be: /plugins/local/public/views/welcome 2. Add a file called show.html.erb: /plugins/local/public/views/welcome/show.html.erb 3. Copy the content of the core view (linked above) for the version of archives space you are running. You'll need the correct version since the core content changes between versions. 4. Add the content you need to show.html.erb 5. Restart archivesspace Best, Joshua ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Dean DeBolt Sent: Thursday, March 24, 2022 4:34 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Rights statements not showing up in the public interface I'm not sure that I understand Maureen's comment. I just want the ability to change the text on the home screen of the PUI to be able to add a 'harmful' caution statement. Dean Dean DeBolt, University Librarian (Professor)/University Archivist UWF Archives and West Florida History Center University of West Florida Library 11000 University Parkway Pensacola, FL 32514-5750 ddebolt at uwf.edu; 850-474-2213 West Florida History Center is the largest and most comprehensive history collection about Pensacola and the West Florida region. http://libguides.uwf.edu/universityarchives Digital collections can be found at: http://uwf.lyrasistechnology.org and http://uwf.digital.flvc.org If we've been of service, please let us know or our administration, Dean of Libraries > On Thu, Mar 24, 2022 at 3:17 PM Maureen Cresci Callahan > wrote: Just a note, to build a bit off of Dan's -- the Rights Statement module could potentially be useful in a small number of cases when you would want for your archival management system to store PREMIS data (I probably would not choose to do this!) but it is not the same thing as creating DACS-compliant conditions governing use and conditions governing access information. Folks who decide to use the Rights Statement and make it public in the PUI should know that this information will not properly encode as EAD or and that information will not be shared with aggregation sites (SNAC, ArchiveGrid, local aggregators). I think that it frankly wasn't great for ArchivesSpace to include this as a record type, but I hope that folks who choose to use it do so with their eyes wide open! Maureen On Tue, Mar 22, 2022 at 8:02 AM Anne Marie Lyons > wrote: Hello all, I submitted a JIRA ticket about this a few years ago: https://archivesspace.atlassian.net/browse/ANW-934?jql=text%20~%20%22publish%20rights%20statement%22. It is at a status of ?Awaiting More Information? from the community. Thank you, - Anne Marie _______________________ Anne Marie Lyons, MLIS Training and Library Solutions Consultant Atlas Systems ? You have a job to do. We help you do it. phone: 800-567-7401 ext.1 fax: 757-467-7875 amlyons at atlas-sys.com http://www.atlas-sys.com/ Facebook: @atlassystems Twitter: @atlassystems Training from anywhere?Enroll in an online training course from home or office. From: archivesspace_users_group-bounces at lyralists.lyrasis.org > On Behalf Of Andrew Morrison Sent: Tuesday, March 22, 2022 4:42 AM To: archivesspace_users_group at lyralists.lyrasis.org Subject: Re: [Archivesspace_Users_Group] Rights statements not showing up in the public interface There is this issue: https://archivesspace.atlassian.net/browse/ANW-1055 But that is only about fields in the "Finding Aid Data" section, not rights statements. Andrew. On 21/03/2022 18:52, Blake Carver wrote: I think that might be one of the fields that isn't on the PUI? I know there's a JIRA in there somewhere that covers this. Maybe not Rights Statements in particular, but various fileds that don't show up on the PUI. JIRA hates me, and I can't seem to find it. Maybe someone else is better friends with JIRA and can find that one. Something about fields that aren't on the PUI. I think there is a list of a few on that JIRA at least. ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Dean DeBolt Sent: Monday, March 21, 2022 1:45 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Rights statements not showing up in the public interface Yes, I need to know how to add the language. I can add it by editing the html but it does not save to change the page. Dean DeBolt, University Librarian (Professor)/University Archivist UWF Archives and West Florida History Center University of West Florida Library 11000 University Parkway Pensacola, FL 32514-5750 ddebolt at uwf.edu; 850-474-2213 West Florida History Center is the largest and most comprehensive history collection about Pensacola and the West Florida region. http://libguides.uwf.edu/universityarchives Digital collections can be found at: http://uwf.lyrasistechnology.org and http://uwf.digital.flvc.org If we've been of service, please let us know or our administration, Dean of Libraries > On Mon, Mar 21, 2022 at 12:44 PM Mary Weppler > wrote: Hello, I have added rights statements and rights notes to our resources records, however this information does not appear in the public interface. I am wondering if anyone else has encountered this issue? Thank you! Mary _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Maureen Cresci Callahan Sophia Smith Collection Archivist Smith College Special Collections Northampton, Massachusetts 01063 voicemail: 413 585 2981 email: mcallahan at smith.edu videoconference: https://smith.zoom.us/my/maureen.callahan pronouns: she/her/hers Information about the Sophia Smith Collection of Women's history For current library access and services details, see Library Services During COVID-19. _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From Joshua.D.Shaw at dartmouth.edu Thu Mar 24 17:19:46 2022 From: Joshua.D.Shaw at dartmouth.edu (Joshua D. Shaw) Date: Thu, 24 Mar 2022 21:19:46 +0000 Subject: [Archivesspace_Users_Group] Rights statements not showing up in the public interface In-Reply-To: References: <4fe6040f-e624-8b83-9040-fca38f2c5ffe@bodleian.ox.ac.uk> Message-ID: I should add that you'll need to check the contents of the core file whenever you upgrade archivesspace to make sure the content from core in your plugin matches that in the core file. If the core file has changed, you'll want to copy the new contents into your plugin file. Unless you are deliberately changing the core file contents for other reasons. jds ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Joshua D. Shaw Sent: Thursday, March 24, 2022 5:12 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Rights statements not showing up in the public interface Hi Dean Sounds like you want to create a simple plugin that modifies the welcome view: https://github.com/archivesspace/archivesspace/blob/master/public/app/views/welcome/show.html.erb That's the easiest (only?) way add a blob of text to the homepage of the PUI. The basic steps would be 1. In /plugins/local in your archivesspace installation, make sure you have the following directory structure: /public/views/welcome So the full path would be: /plugins/local/public/views/welcome 2. Add a file called show.html.erb: /plugins/local/public/views/welcome/show.html.erb 3. Copy the content of the core view (linked above) for the version of archives space you are running. You'll need the correct version since the core content changes between versions. 4. Add the content you need to show.html.erb 5. Restart archivesspace Best, Joshua ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Dean DeBolt Sent: Thursday, March 24, 2022 4:34 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Rights statements not showing up in the public interface I'm not sure that I understand Maureen's comment. I just want the ability to change the text on the home screen of the PUI to be able to add a 'harmful' caution statement. Dean Dean DeBolt, University Librarian (Professor)/University Archivist UWF Archives and West Florida History Center University of West Florida Library 11000 University Parkway Pensacola, FL 32514-5750 ddebolt at uwf.edu; 850-474-2213 West Florida History Center is the largest and most comprehensive history collection about Pensacola and the West Florida region. http://libguides.uwf.edu/universityarchives Digital collections can be found at: http://uwf.lyrasistechnology.org and http://uwf.digital.flvc.org If we've been of service, please let us know or our administration, Dean of Libraries > On Thu, Mar 24, 2022 at 3:17 PM Maureen Cresci Callahan > wrote: Just a note, to build a bit off of Dan's -- the Rights Statement module could potentially be useful in a small number of cases when you would want for your archival management system to store PREMIS data (I probably would not choose to do this!) but it is not the same thing as creating DACS-compliant conditions governing use and conditions governing access information. Folks who decide to use the Rights Statement and make it public in the PUI should know that this information will not properly encode as EAD or and that information will not be shared with aggregation sites (SNAC, ArchiveGrid, local aggregators). I think that it frankly wasn't great for ArchivesSpace to include this as a record type, but I hope that folks who choose to use it do so with their eyes wide open! Maureen On Tue, Mar 22, 2022 at 8:02 AM Anne Marie Lyons > wrote: Hello all, I submitted a JIRA ticket about this a few years ago: https://archivesspace.atlassian.net/browse/ANW-934?jql=text%20~%20%22publish%20rights%20statement%22. It is at a status of ?Awaiting More Information? from the community. Thank you, - Anne Marie _______________________ Anne Marie Lyons, MLIS Training and Library Solutions Consultant Atlas Systems ? You have a job to do. We help you do it. phone: 800-567-7401 ext.1 fax: 757-467-7875 amlyons at atlas-sys.com http://www.atlas-sys.com/ Facebook: @atlassystems Twitter: @atlassystems Training from anywhere?Enroll in an online training course from home or office. From: archivesspace_users_group-bounces at lyralists.lyrasis.org > On Behalf Of Andrew Morrison Sent: Tuesday, March 22, 2022 4:42 AM To: archivesspace_users_group at lyralists.lyrasis.org Subject: Re: [Archivesspace_Users_Group] Rights statements not showing up in the public interface There is this issue: https://archivesspace.atlassian.net/browse/ANW-1055 But that is only about fields in the "Finding Aid Data" section, not rights statements. Andrew. On 21/03/2022 18:52, Blake Carver wrote: I think that might be one of the fields that isn't on the PUI? I know there's a JIRA in there somewhere that covers this. Maybe not Rights Statements in particular, but various fileds that don't show up on the PUI. JIRA hates me, and I can't seem to find it. Maybe someone else is better friends with JIRA and can find that one. Something about fields that aren't on the PUI. I think there is a list of a few on that JIRA at least. ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Dean DeBolt Sent: Monday, March 21, 2022 1:45 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Rights statements not showing up in the public interface Yes, I need to know how to add the language. I can add it by editing the html but it does not save to change the page. Dean DeBolt, University Librarian (Professor)/University Archivist UWF Archives and West Florida History Center University of West Florida Library 11000 University Parkway Pensacola, FL 32514-5750 ddebolt at uwf.edu; 850-474-2213 West Florida History Center is the largest and most comprehensive history collection about Pensacola and the West Florida region. http://libguides.uwf.edu/universityarchives Digital collections can be found at: http://uwf.lyrasistechnology.org and http://uwf.digital.flvc.org If we've been of service, please let us know or our administration, Dean of Libraries > On Mon, Mar 21, 2022 at 12:44 PM Mary Weppler > wrote: Hello, I have added rights statements and rights notes to our resources records, however this information does not appear in the public interface. I am wondering if anyone else has encountered this issue? Thank you! Mary _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Maureen Cresci Callahan Sophia Smith Collection Archivist Smith College Special Collections Northampton, Massachusetts 01063 voicemail: 413 585 2981 email: mcallahan at smith.edu videoconference: https://smith.zoom.us/my/maureen.callahan pronouns: she/her/hers Information about the Sophia Smith Collection of Women's history For current library access and services details, see Library Services During COVID-19. _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From jodi.allisonbunnell at montana.edu Thu Mar 24 18:42:02 2022 From: jodi.allisonbunnell at montana.edu (Allison-Bunnell, Jodi) Date: Thu, 24 Mar 2022 22:42:02 +0000 Subject: [Archivesspace_Users_Group] Adding columns to Harvard spreadsheet importer In-Reply-To: References: Message-ID: <56CD3FFA-04AC-49AC-89F8-4A44F798C0D3@montana.edu> Definitely not! Best, Jodi Jodi Allison-Bunnell (pronouns: She, her) Head of Archives and Special Collections, University Archivist Montana State University Library jodi.allisonbunnell at montana.edu ? 406-994-5297 On Mar 24, 2022, at 2:37 PM, McLaughlin, Brianna Jean > wrote: Hi everyone, Does anyone know if it?s possible/ advisable to add columns to the spreadsheet template? For example, there are not columns for Note Labels in the spreadsheet even though the fields exist in ArchivesSpace. Thanks! Bri McLaughlin, she/her/hers Visiting Metadata Services Librarian Indiana University 812-856-3321 _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From aabney at mailbox.sc.edu Fri Mar 25 08:52:49 2022 From: aabney at mailbox.sc.edu (Abney, Ann) Date: Fri, 25 Mar 2022 12:52:49 +0000 Subject: [Archivesspace_Users_Group] Title List Sorting by Old Name Message-ID: We've decided to abandon DACS for the title rule for ease of access so I've been updating our titles to go "Last Name, First Name Papers". While on the public side the title shows up as the changed name, it still sorts titles by the old name. I have also noticed that no matter what you change the title to, on the list of Resources on the staff side, the name stays the original. Is there somewhere else that's *not* the Title field that I should be updating as well? Or is it something that it just takes the ArchivesSpace database a bit of time to catch up? -------------- next part -------------- An HTML attachment was scrubbed... URL: From lhocking at litchfieldhistoricalsociety.org Fri Mar 25 09:01:01 2022 From: lhocking at litchfieldhistoricalsociety.org (Linda Hocking) Date: Fri, 25 Mar 2022 13:01:01 +0000 Subject: [Archivesspace_Users_Group] Title List Sorting by Old Name In-Reply-To: References: Message-ID: There's a field under "Finding Aid Data" called "Finding Aid Filing Title." We found this because when we imported from Archon they were all wrong and we had to fix them. If you enter the DACS compliant title in "Finding Aid Title" like "Benjamin Tallmadge collection" and then add the "Finding Aid Filing Title" that you want it to sort by, so "Tallmadge, Benjamin collection" it should sort it by last name. Is it possible that you updated the title but not the filing title? I'm not sure which title the list of resources uses. From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Abney, Ann Sent: Friday, March 25, 2022 8:53 AM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Title List Sorting by Old Name We've decided to abandon DACS for the title rule for ease of access so I've been updating our titles to go "Last Name, First Name Papers". While on the public side the title shows up as the changed name, it still sorts titles by the old name. I have also noticed that no matter what you change the title to, on the list of Resources on the staff side, the name stays the original. Is there somewhere else that's *not* the Title field that I should be updating as well? Or is it something that it just takes the ArchivesSpace database a bit of time to catch up? -------------- next part -------------- An HTML attachment was scrubbed... URL: From christine.dibella at lyrasis.org Fri Mar 25 09:17:32 2022 From: christine.dibella at lyrasis.org (Christine Di Bella) Date: Fri, 25 Mar 2022 13:17:32 +0000 Subject: [Archivesspace_Users_Group] Rights statements not showing up in the public interface In-Reply-To: References: <4fe6040f-e624-8b83-9040-fca38f2c5ffe@bodleian.ox.ac.uk> Message-ID: Hello everyone, I took note of this discussion and wanted to call out a few things that may be helpful for those not as steeped the history and lore of ArchivesSpace as I am. ? Rights Statements is a sub-record that was included in the original vision for ArchivesSpace, and was in Archivists? Toolkit before it. The historical functional requirements, specifications, and technical architecture report are linked from our website: https://archivesspace.org/application/technical-documentation. There is a section on Rights Statements in the User Manual (which lives at https://archivesspace.atlassian.net/wiki/spaces/ArchivesSpaceUserManual/pages/909934631/ArchivesSpace+User+Manual). Please note that the instructions for rights statements there suggest that people supplement them with Conditions Governing Access or Conditions Governing Use notes. Rights Statements were significantly expanded in 2017 (for version 2.1.0) courtesy of a community-authored and vetted specification (attached to https://archivesspace.atlassian.net/browse/ANW-123). There are some user stories included with it. That specification did not include a request for rights statements to appear in the public interface (possibly because it preceded the ?new? public interface). (Dean?s issue seems separate, and Joshua has a good suggestion.) As Dan Michelson noted in this thread, Development Prioritization asked for a community specification in order to make a decision about including them in the public interface (the associated JIRA - https://archivesspace.atlassian.net/browse/ANW-934 - has been mentioned a few times here). If folks are interested, the energy here might be well harnessed into working on hammering out those details. It would be wonderful to move this forward if there is this level of interest. If someone wants to take the lead on that and needs help getting started, please let me know. Christine Christine Di Bella ArchivesSpace Program Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 [ASpaceOrgHomeMedium] From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Bowers, Kate A. Sent: Thursday, March 24, 2022 4:53 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Rights statements not showing up in the public interface Thanks, Maureen, for making this distinction really clear! Do you know of any documentation (official AS or other) that explains the uses for which Rights Statements were intended? Many folks are confusing ?rights statements? which are meant for use in digital preservation environments with access and use restriction notes which are for humans. I would love to be able to point people to a better explanation than I can give off the cuff.. Thanks! Kate From: archivesspace_users_group-bounces at lyralists.lyrasis.org > On Behalf Of Dean DeBolt Sent: Thursday, March 24, 2022 4:34 PM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Rights statements not showing up in the public interface I'm not sure that I understand Maureen's comment. I just want the ability to change the text on the home screen of the PUI to be able to add a 'harmful' caution statement. Dean Dean DeBolt, University Librarian (Professor)/University Archivist UWF Archives and West Florida History Center University of West Florida Library 11000 University Parkway Pensacola, FL 32514-5750 ddebolt at uwf.edu; 850-474-2213 West Florida History Center is the largest and most comprehensive history collection about Pensacola and the West Florida region. http://libguides.uwf.edu/universityarchives Digital collections can be found at: http://uwf.lyrasistechnology.org and http://uwf.digital.flvc.org If we've been of service, please let us know or our administration, Dean of Libraries > On Thu, Mar 24, 2022 at 3:17 PM Maureen Cresci Callahan > wrote: Just a note, to build a bit off of Dan's -- the Rights Statement module could potentially be useful in a small number of cases when you would want for your archival management system to store PREMIS data (I probably would not choose to do this!) but it is not the same thing as creating DACS-compliant conditions governing use and conditions governing access information. Folks who decide to use the Rights Statement and make it public in the PUI should know that this information will not properly encode as EAD or and that information will not be shared with aggregation sites (SNAC, ArchiveGrid, local aggregators). I think that it frankly wasn't great for ArchivesSpace to include this as a record type, but I hope that folks who choose to use it do so with their eyes wide open! Maureen On Tue, Mar 22, 2022 at 8:02 AM Anne Marie Lyons > wrote: Hello all, I submitted a JIRA ticket about this a few years ago: https://archivesspace.atlassian.net/browse/ANW-934?jql=text%20~%20%22publish%20rights%20statement%22. It is at a status of ?Awaiting More Information? from the community. Thank you, - Anne Marie _______________________ Anne Marie Lyons, MLIS Training and Library Solutions Consultant Atlas Systems ? You have a job to do. We help you do it. phone: 800-567-7401 ext.1 fax: 757-467-7875 amlyons at atlas-sys.com http://www.atlas-sys.com/ Facebook: @atlassystems Twitter: @atlassystems Training from anywhere?Enroll in an online training course from home or office. From: archivesspace_users_group-bounces at lyralists.lyrasis.org > On Behalf Of Andrew Morrison Sent: Tuesday, March 22, 2022 4:42 AM To: archivesspace_users_group at lyralists.lyrasis.org Subject: Re: [Archivesspace_Users_Group] Rights statements not showing up in the public interface There is this issue: https://archivesspace.atlassian.net/browse/ANW-1055 But that is only about fields in the "Finding Aid Data" section, not rights statements. Andrew. On 21/03/2022 18:52, Blake Carver wrote: I think that might be one of the fields that isn't on the PUI? I know there's a JIRA in there somewhere that covers this. Maybe not Rights Statements in particular, but various fileds that don't show up on the PUI. JIRA hates me, and I can't seem to find it. Maybe someone else is better friends with JIRA and can find that one. Something about fields that aren't on the PUI. I think there is a list of a few on that JIRA at least. ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Dean DeBolt Sent: Monday, March 21, 2022 1:45 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Rights statements not showing up in the public interface Yes, I need to know how to add the language. I can add it by editing the html but it does not save to change the page. Dean DeBolt, University Librarian (Professor)/University Archivist UWF Archives and West Florida History Center University of West Florida Library 11000 University Parkway Pensacola, FL 32514-5750 ddebolt at uwf.edu; 850-474-2213 West Florida History Center is the largest and most comprehensive history collection about Pensacola and the West Florida region. http://libguides.uwf.edu/universityarchives Digital collections can be found at: http://uwf.lyrasistechnology.org and http://uwf.digital.flvc.org If we've been of service, please let us know or our administration, Dean of Libraries > On Mon, Mar 21, 2022 at 12:44 PM Mary Weppler > wrote: Hello, I have added rights statements and rights notes to our resources records, however this information does not appear in the public interface. I am wondering if anyone else has encountered this issue? Thank you! Mary _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Maureen Cresci Callahan Sophia Smith Collection Archivist Smith College Special Collections Northampton, Massachusetts 01063 voicemail: 413 585 2981 email: mcallahan at smith.edu videoconference: https://smith.zoom.us/my/maureen.callahan pronouns: she/her/hers Information about the Sophia Smith Collection of Women's history For current library access and services details, see Library Services During COVID-19. _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 13904 bytes Desc: image001.jpg URL: From kate_bowers at harvard.edu Fri Mar 25 10:02:46 2022 From: kate_bowers at harvard.edu (Bowers, Kate A.) Date: Fri, 25 Mar 2022 14:02:46 +0000 Subject: [Archivesspace_Users_Group] Rights statements not showing up in the public interface In-Reply-To: References: <4fe6040f-e624-8b83-9040-fca38f2c5ffe@bodleian.ox.ac.uk> Message-ID: Thanks for the links, Christine! To everyone: I?m looking for a direct statement of ***why*** you would use a rights statement rather than a conditions governing use note. The manual makes them seem redundant. If they are not redundant, what is their relationship? The manual?s suggestion that a conditions on use note can ?supplement? a rights statement makes it seem as if the element that isn?t mentioned in DACS is needed and the one that is in DACS is secondary. If anyone can offer an explanation and elucidate when a rights statement is appropriate and when a conditions on use statement is appropriate, I?d be grateful. Thanks, Kate From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Christine Di Bella Sent: Friday, March 25, 2022 9:18 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Rights statements not showing up in the public interface Hello everyone, I took note of this discussion and wanted to call out a few things that may be helpful for those not as steeped the history and lore of ArchivesSpace as I am. ? Rights Statements is a sub-record that was included in the original vision for ArchivesSpace, and was in Archivists? Toolkit before it. The historical functional requirements, specifications, and technical architecture report are linked from our website: https://archivesspace.org/application/technical-documentation. There is a section on Rights Statements in the User Manual (which lives at https://archivesspace.atlassian.net/wiki/spaces/ArchivesSpaceUserManual/pages/909934631/ArchivesSpace+User+Manual). Please note that the instructions for rights statements there suggest that people supplement them with Conditions Governing Access or Conditions Governing Use notes. Rights Statements were significantly expanded in 2017 (for version 2.1.0) courtesy of a community-authored and vetted specification (attached to https://archivesspace.atlassian.net/browse/ANW-123). There are some user stories included with it. That specification did not include a request for rights statements to appear in the public interface (possibly because it preceded the ?new? public interface). (Dean?s issue seems separate, and Joshua has a good suggestion.) As Dan Michelson noted in this thread, Development Prioritization asked for a community specification in order to make a decision about including them in the public interface (the associated JIRA - https://archivesspace.atlassian.net/browse/ANW-934 - has been mentioned a few times here). If folks are interested, the energy here might be well harnessed into working on hammering out those details. It would be wonderful to move this forward if there is this level of interest. If someone wants to take the lead on that and needs help getting started, please let me know. Christine Christine Di Bella ArchivesSpace Program Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 [ASpaceOrgHomeMedium] From: archivesspace_users_group-bounces at lyralists.lyrasis.org > On Behalf Of Bowers, Kate A. Sent: Thursday, March 24, 2022 4:53 PM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Rights statements not showing up in the public interface Thanks, Maureen, for making this distinction really clear! Do you know of any documentation (official AS or other) that explains the uses for which Rights Statements were intended? Many folks are confusing ?rights statements? which are meant for use in digital preservation environments with access and use restriction notes which are for humans. I would love to be able to point people to a better explanation than I can give off the cuff.. Thanks! Kate From: archivesspace_users_group-bounces at lyralists.lyrasis.org > On Behalf Of Dean DeBolt Sent: Thursday, March 24, 2022 4:34 PM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Rights statements not showing up in the public interface I'm not sure that I understand Maureen's comment. I just want the ability to change the text on the home screen of the PUI to be able to add a 'harmful' caution statement. Dean Dean DeBolt, University Librarian (Professor)/University Archivist UWF Archives and West Florida History Center University of West Florida Library 11000 University Parkway Pensacola, FL 32514-5750 ddebolt at uwf.edu; 850-474-2213 West Florida History Center is the largest and most comprehensive history collection about Pensacola and the West Florida region. http://libguides.uwf.edu/universityarchives Digital collections can be found at: http://uwf.lyrasistechnology.org and http://uwf.digital.flvc.org If we've been of service, please let us know or our administration, Dean of Libraries > On Thu, Mar 24, 2022 at 3:17 PM Maureen Cresci Callahan > wrote: Just a note, to build a bit off of Dan's -- the Rights Statement module could potentially be useful in a small number of cases when you would want for your archival management system to store PREMIS data (I probably would not choose to do this!) but it is not the same thing as creating DACS-compliant conditions governing use and conditions governing access information. Folks who decide to use the Rights Statement and make it public in the PUI should know that this information will not properly encode as EAD or and that information will not be shared with aggregation sites (SNAC, ArchiveGrid, local aggregators). I think that it frankly wasn't great for ArchivesSpace to include this as a record type, but I hope that folks who choose to use it do so with their eyes wide open! Maureen On Tue, Mar 22, 2022 at 8:02 AM Anne Marie Lyons > wrote: Hello all, I submitted a JIRA ticket about this a few years ago: https://archivesspace.atlassian.net/browse/ANW-934?jql=text%20~%20%22publish%20rights%20statement%22. It is at a status of ?Awaiting More Information? from the community. Thank you, - Anne Marie _______________________ Anne Marie Lyons, MLIS Training and Library Solutions Consultant Atlas Systems ? You have a job to do. We help you do it. phone: 800-567-7401 ext.1 fax: 757-467-7875 amlyons at atlas-sys.com http://www.atlas-sys.com/ Facebook: @atlassystems Twitter: @atlassystems Training from anywhere?Enroll in an online training course from home or office. From: archivesspace_users_group-bounces at lyralists.lyrasis.org > On Behalf Of Andrew Morrison Sent: Tuesday, March 22, 2022 4:42 AM To: archivesspace_users_group at lyralists.lyrasis.org Subject: Re: [Archivesspace_Users_Group] Rights statements not showing up in the public interface There is this issue: https://archivesspace.atlassian.net/browse/ANW-1055 But that is only about fields in the "Finding Aid Data" section, not rights statements. Andrew. On 21/03/2022 18:52, Blake Carver wrote: I think that might be one of the fields that isn't on the PUI? I know there's a JIRA in there somewhere that covers this. Maybe not Rights Statements in particular, but various fileds that don't show up on the PUI. JIRA hates me, and I can't seem to find it. Maybe someone else is better friends with JIRA and can find that one. Something about fields that aren't on the PUI. I think there is a list of a few on that JIRA at least. ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Dean DeBolt Sent: Monday, March 21, 2022 1:45 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Rights statements not showing up in the public interface Yes, I need to know how to add the language. I can add it by editing the html but it does not save to change the page. Dean DeBolt, University Librarian (Professor)/University Archivist UWF Archives and West Florida History Center University of West Florida Library 11000 University Parkway Pensacola, FL 32514-5750 ddebolt at uwf.edu; 850-474-2213 West Florida History Center is the largest and most comprehensive history collection about Pensacola and the West Florida region. http://libguides.uwf.edu/universityarchives Digital collections can be found at: http://uwf.lyrasistechnology.org and http://uwf.digital.flvc.org If we've been of service, please let us know or our administration, Dean of Libraries > On Mon, Mar 21, 2022 at 12:44 PM Mary Weppler > wrote: Hello, I have added rights statements and rights notes to our resources records, however this information does not appear in the public interface. I am wondering if anyone else has encountered this issue? Thank you! Mary _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Maureen Cresci Callahan Sophia Smith Collection Archivist Smith College Special Collections Northampton, Massachusetts 01063 voicemail: 413 585 2981 email: mcallahan at smith.edu videoconference: https://smith.zoom.us/my/maureen.callahan pronouns: she/her/hers Information about the Sophia Smith Collection of Women's history For current library access and services details, see Library Services During COVID-19. _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 13904 bytes Desc: image001.jpg URL: From learle at library.rochester.edu Fri Mar 25 10:10:08 2022 From: learle at library.rochester.edu (Earle, Lev) Date: Fri, 25 Mar 2022 14:10:08 +0000 Subject: [Archivesspace_Users_Group] Title List Sorting by Old Name In-Reply-To: References: Message-ID: Hi Ann, I just noticed this yesterday morning, actually. It's pulling from the "Finding Aid Filing Title" field, lower down in the Finding Aid Data section. This is also the title that will get used if you export the resource to a pdf (which was how I noticed it). Cheers, -Lev. ___________________________ Lev Earle - they/them Special Collections Processing Archivist - RBSCP University of Rochester River Campus Libraries I am currently working on site at Rhees W-F, 9-6pm, with Tuesdays remote 11-7:30pm, and Mondays 9:30-6 at the Library Annex. From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Abney, Ann Sent: Friday, March 25, 2022 8:53 AM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [EXT] [Archivesspace_Users_Group] Title List Sorting by Old Name We've decided to abandon DACS for the title rule for ease of access so I've been updating our titles to go "Last Name, First Name Papers". While on the public side the title shows up as the changed name, it still sorts titles by the old name. I have also noticed that no matter what you change the title to, on the list of Resources on the staff side, the name stays the original. Is there somewhere else that's *not* the Title field that I should be updating as well? Or is it something that it just takes the ArchivesSpace database a bit of time to catch up? -------------- next part -------------- An HTML attachment was scrubbed... URL: From trthorn2 at ncsu.edu Fri Mar 25 10:29:14 2022 From: trthorn2 at ncsu.edu (Trevor Thornton) Date: Fri, 25 Mar 2022 10:29:14 -0400 Subject: [Archivesspace_Users_Group] Title List Sorting by Old Name In-Reply-To: References: Message-ID: It sounds like you might need to refresh the search index: https://archivesspace.github.io/tech-docs/administration/indexes.html ArchivesSpace uses data from the search index rather than from the database for most of its list views, and the two can sometimes get out of sync because something keeps the index from updating when records are updated in the database. On Fri, Mar 25, 2022 at 10:10 AM Earle, Lev wrote: > Hi Ann, > > > > I just noticed this yesterday morning, actually. It?s pulling from the > ?Finding Aid Filing Title? field, lower down in the Finding Aid Data > section. This is also the title that will get used if you export the > resource to a pdf (which was how I noticed it). > > > > Cheers, > > -Lev. > > > > ___________________________ > > Lev Earle - *they/them * > > Special Collections Processing Archivist ? RBSCP > > University of Rochester River Campus Libraries > > > > I am currently working on site at Rhees W-F, 9-6pm, with Tuesdays remote > 11-7:30pm, and Mondays 9:30-6 at the Library Annex. > > > > *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org < > archivesspace_users_group-bounces at lyralists.lyrasis.org> *On Behalf Of *Abney, > Ann > *Sent:* Friday, March 25, 2022 8:53 AM > *To:* archivesspace_users_group at lyralists.lyrasis.org > *Subject:* [EXT] [Archivesspace_Users_Group] Title List Sorting by Old > Name > > > > We?ve decided to abandon DACS for the title rule for ease of access so > I?ve been updating our titles to go ?Last Name, First Name Papers?. While > on the public side the title shows up as the changed name, it still sorts > titles by the old name. I have also noticed that no matter what you change > the title to, on the list of Resources on the staff side, the name stays > the original. Is there somewhere else that?s **not** the Title field that > I should be updating as well? Or is it something that it just takes the > ArchivesSpace database a bit of time to catch up? > > > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > -- Trevor Thornton Applications Developer, Digital Library Initiatives North Carolina State University Libraries -------------- next part -------------- An HTML attachment was scrubbed... URL: From shand at ap.org Fri Mar 25 10:35:35 2022 From: shand at ap.org (Hand, Sarit) Date: Fri, 25 Mar 2022 14:35:35 +0000 Subject: [Archivesspace_Users_Group] Underscore versus forward slash in the URI for a record Message-ID: Hello, Is someone able to explain to me if there is a reason the URL of a record uses the underscore in the address bar in the browser while SUI displays the URI in the basic information with a forward slash? Is there a programmatical purpose for that? Can that be changed so the two are the same? I need to be able to export the URI the way is displays in the basic info section but with the underscore. If there is a reason (as in, it impacts other aspects of the system), please explain in laymen's terms or if there is a way to change it without impacting anything I would appreciate instructions on how to. Thank you in advance. Cheers, [cid:image005.png at 01D84034.0F627F20] Sarit Hand Digital Archivist AP Corporate Archives 200 Liberty Street New York, NY 10281 T 212.621.7035 shand at ap.org ap.org [cid:image006.png at 01D84034.0F627F20] The information contained in this communication is intended for the use of the designated recipients named above. If the reader of this communication is not the intended recipient, you are hereby notified that you have received this communication in error, and that any review, dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify The Associated Press immediately by telephone at +1-212-621-1500 and delete this email. Thank you. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image005.png Type: image/png Size: 1093 bytes Desc: image005.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image006.png Type: image/png Size: 5546 bytes Desc: image006.png URL: From brian.harrington at lyrasis.org Fri Mar 25 10:36:37 2022 From: brian.harrington at lyrasis.org (Brian Harrington) Date: Fri, 25 Mar 2022 14:36:37 +0000 Subject: [Archivesspace_Users_Group] Rights statements not showing up in the public interface In-Reply-To: References: <4fe6040f-e624-8b83-9040-fca38f2c5ffe@bodleian.ox.ac.uk> Message-ID: I?ve gotten the impression that rights statements were created for people who wanted more structure than a mixed content note can provide. Some of the specs even refer to them as ?machine-actionable rights statements.? I would love to hear from folks that have implemented systems based on the data in the rights statements. I can think of examples where they would be useful, but I don?t think I?ve run across instances of them being used this way in practice. Brian From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Bowers, Kate A. Date: Friday, March 25, 2022 at 10:03 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Rights statements not showing up in the public interface Thanks for the links, Christine! To everyone: I?m looking for a direct statement of ***why*** you would use a rights statement rather than a conditions governing use note. The manual makes them seem redundant. If they are not redundant, what is their relationship? The manual?s suggestion that a conditions on use note can ?supplement? a rights statement makes it seem as if the element that isn?t mentioned in DACS is needed and the one that is in DACS is secondary. If anyone can offer an explanation and elucidate when a rights statement is appropriate and when a conditions on use statement is appropriate, I?d be grateful. Thanks, Kate From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Christine Di Bella Sent: Friday, March 25, 2022 9:18 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Rights statements not showing up in the public interface Hello everyone, I took note of this discussion and wanted to call out a few things that may be helpful for those not as steeped the history and lore of ArchivesSpace as I am. ? Rights Statements is a sub-record that was included in the original vision for ArchivesSpace, and was in Archivists? Toolkit before it. The historical functional requirements, specifications, and technical architecture report are linked from our website: https://archivesspace.org/application/technical-documentation. There is a section on Rights Statements in the User Manual (which lives at https://archivesspace.atlassian.net/wiki/spaces/ArchivesSpaceUserManual/pages/909934631/ArchivesSpace+User+Manual). Please note that the instructions for rights statements there suggest that people supplement them with Conditions Governing Access or Conditions Governing Use notes. Rights Statements were significantly expanded in 2017 (for version 2.1.0) courtesy of a community-authored and vetted specification (attached to https://archivesspace.atlassian.net/browse/ANW-123). There are some user stories included with it. That specification did not include a request for rights statements to appear in the public interface (possibly because it preceded the ?new? public interface). (Dean?s issue seems separate, and Joshua has a good suggestion.) As Dan Michelson noted in this thread, Development Prioritization asked for a community specification in order to make a decision about including them in the public interface (the associated JIRA - https://archivesspace.atlassian.net/browse/ANW-934 - has been mentioned a few times here). If folks are interested, the energy here might be well harnessed into working on hammering out those details. It would be wonderful to move this forward if there is this level of interest. If someone wants to take the lead on that and needs help getting started, please let me know. Christine Christine Di Bella ArchivesSpace Program Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 [ASpaceOrgHomeMedium] From: archivesspace_users_group-bounces at lyralists.lyrasis.org > On Behalf Of Bowers, Kate A. Sent: Thursday, March 24, 2022 4:53 PM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Rights statements not showing up in the public interface Thanks, Maureen, for making this distinction really clear! Do you know of any documentation (official AS or other) that explains the uses for which Rights Statements were intended? Many folks are confusing ?rights statements? which are meant for use in digital preservation environments with access and use restriction notes which are for humans. I would love to be able to point people to a better explanation than I can give off the cuff.. Thanks! Kate From: archivesspace_users_group-bounces at lyralists.lyrasis.org > On Behalf Of Dean DeBolt Sent: Thursday, March 24, 2022 4:34 PM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Rights statements not showing up in the public interface I'm not sure that I understand Maureen's comment. I just want the ability to change the text on the home screen of the PUI to be able to add a 'harmful' caution statement. Dean Dean DeBolt, University Librarian (Professor)/University Archivist UWF Archives and West Florida History Center University of West Florida Library 11000 University Parkway Pensacola, FL 32514-5750 ddebolt at uwf.edu; 850-474-2213 West Florida History Center is the largest and most comprehensive history collection about Pensacola and the West Florida region. http://libguides.uwf.edu/universityarchives Digital collections can be found at: http://uwf.lyrasistechnology.org and http://uwf.digital.flvc.org If we've been of service, please let us know or our administration, Dean of Libraries > On Thu, Mar 24, 2022 at 3:17 PM Maureen Cresci Callahan > wrote: Just a note, to build a bit off of Dan's -- the Rights Statement module could potentially be useful in a small number of cases when you would want for your archival management system to store PREMIS data (I probably would not choose to do this!) but it is not the same thing as creating DACS-compliant conditions governing use and conditions governing access information. Folks who decide to use the Rights Statement and make it public in the PUI should know that this information will not properly encode as EAD or and that information will not be shared with aggregation sites (SNAC, ArchiveGrid, local aggregators). I think that it frankly wasn't great for ArchivesSpace to include this as a record type, but I hope that folks who choose to use it do so with their eyes wide open! Maureen On Tue, Mar 22, 2022 at 8:02 AM Anne Marie Lyons > wrote: Hello all, I submitted a JIRA ticket about this a few years ago: https://archivesspace.atlassian.net/browse/ANW-934?jql=text%20~%20%22publish%20rights%20statement%22. It is at a status of ?Awaiting More Information? from the community. Thank you, - Anne Marie _______________________ Anne Marie Lyons, MLIS Training and Library Solutions Consultant Atlas Systems ? You have a job to do. We help you do it. phone: 800-567-7401 ext.1 fax: 757-467-7875 amlyons at atlas-sys.com http://www.atlas-sys.com/ Facebook: @atlassystems Twitter: @atlassystems Training from anywhere?Enroll in an online training course from home or office. From: archivesspace_users_group-bounces at lyralists.lyrasis.org > On Behalf Of Andrew Morrison Sent: Tuesday, March 22, 2022 4:42 AM To: archivesspace_users_group at lyralists.lyrasis.org Subject: Re: [Archivesspace_Users_Group] Rights statements not showing up in the public interface There is this issue: https://archivesspace.atlassian.net/browse/ANW-1055 But that is only about fields in the "Finding Aid Data" section, not rights statements. Andrew. On 21/03/2022 18:52, Blake Carver wrote: I think that might be one of the fields that isn't on the PUI? I know there's a JIRA in there somewhere that covers this. Maybe not Rights Statements in particular, but various fileds that don't show up on the PUI. JIRA hates me, and I can't seem to find it. Maybe someone else is better friends with JIRA and can find that one. Something about fields that aren't on the PUI. I think there is a list of a few on that JIRA at least. ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Dean DeBolt Sent: Monday, March 21, 2022 1:45 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Rights statements not showing up in the public interface Yes, I need to know how to add the language. I can add it by editing the html but it does not save to change the page. Dean DeBolt, University Librarian (Professor)/University Archivist UWF Archives and West Florida History Center University of West Florida Library 11000 University Parkway Pensacola, FL 32514-5750 ddebolt at uwf.edu; 850-474-2213 West Florida History Center is the largest and most comprehensive history collection about Pensacola and the West Florida region. http://libguides.uwf.edu/universityarchives Digital collections can be found at: http://uwf.lyrasistechnology.org and http://uwf.digital.flvc.org If we've been of service, please let us know or our administration, Dean of Libraries > On Mon, Mar 21, 2022 at 12:44 PM Mary Weppler > wrote: Hello, I have added rights statements and rights notes to our resources records, however this information does not appear in the public interface. I am wondering if anyone else has encountered this issue? Thank you! Mary _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Maureen Cresci Callahan Sophia Smith Collection Archivist Smith College Special Collections Northampton, Massachusetts 01063 voicemail: 413 585 2981 email: mcallahan at smith.edu videoconference: https://smith.zoom.us/my/maureen.callahan pronouns: she/her/hers Information about the Sophia Smith Collection of Women's history For current library access and services details, see Library Services During COVID-19. _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 13957 bytes Desc: image001.jpg URL: From jodi.allisonbunnell at montana.edu Fri Mar 25 12:18:16 2022 From: jodi.allisonbunnell at montana.edu (Allison-Bunnell, Jodi) Date: Fri, 25 Mar 2022 16:18:16 +0000 Subject: [Archivesspace_Users_Group] Rights statements not showing up in the public interface In-Reply-To: References: <4fe6040f-e624-8b83-9040-fca38f2c5ffe@bodleian.ox.ac.uk> Message-ID: <6CFE659E-3B4C-49F1-B393-91CD0CFE0E7A@montana.edu> Two instances of SRS in action: 1. DPLA. The most prominent filter on search results is ?How can I use it??; this is all based on SRS. 2. Europeana, which also filters on ?rights statement? (right hand filter list, last option) An update to EAD3 created a specific space for SRS in finding aid metadata, but I?m not sure how that?s implemented in AS. I?ve not yet seen an implementation of SRS outside of digital content. Have others? Best, Jodi Jodi Allison-Bunnell (pronouns: She, her) Head of Archives and Special Collections, University Archivist Montana State University Library jodi.allisonbunnell at montana.edu ? 406-994-5297 On Mar 25, 2022, at 8:36 AM, Brian Harrington > wrote: I?ve gotten the impression that rights statements were created for people who wanted more structure than a mixed content note can provide. Some of the specs even refer to them as ?machine-actionable rights statements.? I would love to hear from folks that have implemented systems based on the data in the rights statements. I can think of examples where they would be useful, but I don?t think I?ve run across instances of them being used this way in practice. Brian From: archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Bowers, Kate A. > Date: Friday, March 25, 2022 at 10:03 AM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Rights statements not showing up in the public interface Thanks for the links, Christine! To everyone: I?m looking for a direct statement of ***why*** you would use a rights statement rather than a conditions governing use note. The manual makes them seem redundant. If they are not redundant, what is their relationship? The manual?s suggestion that a conditions on use note can ?supplement? a rights statement makes it seem as if the element that isn?t mentioned in DACS is needed and the one that is in DACS is secondary. If anyone can offer an explanation and elucidate when a rights statement is appropriate and when a conditions on use statement is appropriate, I?d be grateful. Thanks, Kate From: archivesspace_users_group-bounces at lyralists.lyrasis.org> On Behalf Of Christine Di Bella Sent: Friday, March 25, 2022 9:18 AM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Rights statements not showing up in the public interface Hello everyone, I took note of this discussion and wanted to call out a few things that may be helpful for those not as steeped the history and lore of ArchivesSpace as I am. ? Rights Statements is a sub-record that was included in the original vision for ArchivesSpace, and was in Archivists? Toolkit before it. The historical functional requirements, specifications, and technical architecture report are linked from our website: https://archivesspace.org/application/technical-documentation. There is a section on Rights Statements in the User Manual (which lives athttps://archivesspace.atlassian.net/wiki/spaces/ArchivesSpaceUserManual/pages/909934631/ArchivesSpace+User+Manual). Please note that the instructions for rights statements there suggest that people supplement them with Conditions Governing Access or Conditions Governing Use notes. Rights Statements were significantly expanded in 2017 (for version 2.1.0) courtesy of a community-authored and vetted specification (attached tohttps://archivesspace.atlassian.net/browse/ANW-123). There are some user stories included with it. That specification did not include a request for rights statements to appear in the public interface (possibly because it preceded the ?new? public interface). (Dean?s issue seems separate, and Joshua has a good suggestion.) As Dan Michelson noted in this thread, Development Prioritization asked for a community specification in order to make a decision about including them in the public interface (the associated JIRA - https://archivesspace.atlassian.net/browse/ANW-934 - has been mentioned a few times here). If folks are interested, the energy here might be well harnessed into working on hammering out those details. It would be wonderful to move this forward if there is this level of interest. If someone wants to take the lead on that and needs help getting started, please let me know. Christine Christine Di Bella ArchivesSpace Program Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 From: archivesspace_users_group-bounces at lyralists.lyrasis.org> On Behalf Of Bowers, Kate A. Sent: Thursday, March 24, 2022 4:53 PM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Rights statements not showing up in the public interface Thanks, Maureen, for making this distinction really clear! Do you know of any documentation (official AS or other) that explains the uses for which Rights Statements were intended? Many folks are confusing ?rights statements? which are meant for use in digital preservation environments with access and use restriction notes which are for humans. I would love to be able to point people to a better explanation than I can give off the cuff.. Thanks! Kate From: archivesspace_users_group-bounces at lyralists.lyrasis.org> On Behalf Of Dean DeBolt Sent: Thursday, March 24, 2022 4:34 PM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Rights statements not showing up in the public interface I'm not sure that I understand Maureen's comment. I just want the ability to change the text on the home screen of the PUI to be able to add a 'harmful' caution statement. Dean Dean DeBolt, University Librarian (Professor)/University Archivist UWF Archives and West Florida History Center University of West Florida Library 11000 University Parkway Pensacola, FL 32514-5750 ddebolt at uwf.edu; 850-474-2213 West Florida History Center is the largest and most comprehensive history collection about Pensacola and the West Florida region. http://libguides.uwf.edu/universityarchives Digital collections can be found at: http://uwf.lyrasistechnology.org and http://uwf.digital.flvc.org If we've been of service, please let us know or our administration, Dean of Libraries > On Thu, Mar 24, 2022 at 3:17 PM Maureen Cresci Callahan > wrote: Just a note, to build a bit off of Dan's -- the Rights Statement module could potentially be useful in a small number of cases when you would want for your archival management system to store PREMIS data (I probably would not choose to do this!) but it is not the same thing as creating DACS-compliant conditions governing use and conditions governing access information. Folks who decide to use the Rights Statement and make it public in the PUI should know that this information will not properly encode as EAD or and that information will not be shared with aggregation sites (SNAC, ArchiveGrid, local aggregators). I think that it frankly wasn't great for ArchivesSpace to include this as a record type, but I hope that folks who choose to use it do so with their eyes wide open! Maureen On Tue, Mar 22, 2022 at 8:02 AM Anne Marie Lyons > wrote: Hello all, I submitted a JIRA ticket about this a few years ago:https://archivesspace.atlassian.net/browse/ANW-934?jql=text%20~%20%22publish%20rights%20statement%22. It is at a status of ?Awaiting More Information? from the community. Thank you, - Anne Marie _______________________ Anne Marie Lyons, MLIS Training and Library Solutions Consultant Atlas Systems ? You have a job to do. We help you do it. phone: 800-567-7401 ext.1 fax: 757-467-7875 amlyons at atlas-sys.com http://www.atlas-sys.com/ Facebook: @atlassystems Twitter: @atlassystems Training from anywhere?Enroll in an online training course from home or office. From: archivesspace_users_group-bounces at lyralists.lyrasis.org> On Behalf Of Andrew Morrison Sent: Tuesday, March 22, 2022 4:42 AM To: archivesspace_users_group at lyralists.lyrasis.org Subject: Re: [Archivesspace_Users_Group] Rights statements not showing up in the public interface There is this issue: https://archivesspace.atlassian.net/browse/ANW-1055 But that is only about fields in the "Finding Aid Data" section, not rights statements. Andrew. On 21/03/2022 18:52, Blake Carver wrote: I think that might be one of the fields that isn't on the PUI? I know there's a JIRA in there somewhere that covers this. Maybe not Rights Statements in particular, but various fileds that don't show up on the PUI. JIRA hates me, and I can't seem to find it. Maybe someone else is better friends with JIRA and can find that one. Something about fields that aren't on the PUI. I think there is a list of a few on that JIRA at least. ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Dean DeBolt Sent: Monday, March 21, 2022 1:45 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Rights statements not showing up in the public interface Yes, I need to know how to add the language. I can add it by editing the html but it does not save to change the page. Dean DeBolt, University Librarian (Professor)/University Archivist UWF Archives and West Florida History Center University of West Florida Library 11000 University Parkway Pensacola, FL 32514-5750 ddebolt at uwf.edu; 850-474-2213 West Florida History Center is the largest and most comprehensive history collection about Pensacola and the West Florida region. http://libguides.uwf.edu/universityarchives Digital collections can be found at: http://uwf.lyrasistechnology.org and http://uwf.digital.flvc.org If we've been of service, please let us know or our administration, Dean of Libraries > On Mon, Mar 21, 2022 at 12:44 PM Mary Weppler > wrote: Hello, I have added rights statements and rights notes to our resources records, however this information does not appear in the public interface. I am wondering if anyone else has encountered this issue? Thank you! Mary _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Maureen Cresci Callahan Sophia Smith Collection Archivist Smith College Special Collections Northampton, Massachusetts 01063 voicemail: 413 585 2981 email: mcallahan at smith.edu videoconference: https://smith.zoom.us/my/maureen.callahan pronouns: she/her/hers Information about the Sophia Smith Collection of Women's history For current library access and services details, see Library Services During COVID-19. _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From daniel.cornwall at alaska.gov Fri Mar 25 12:42:28 2022 From: daniel.cornwall at alaska.gov (Cornwall, Daniel D (EED)) Date: Fri, 25 Mar 2022 16:42:28 +0000 Subject: [Archivesspace_Users_Group] Generating a list of collections URLs In-Reply-To: References: Message-ID: Hi Blake, We don't have access to the API's but our web host is going to generate a custom report for us. Thanks to you and others for scoping out what is possible. I'm so grateful to have this community! - Daniel From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Blake Carver Sent: Tuesday, March 22, 2022 1:55 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Generating a list of collections URLs CAUTION: This email originated from outside the State of Alaska mail system. Do not click links or open attachments unless you recognize the sender and know the content is safe. Hey Dan Do you get access to the DB there? If so, it would be pretty easy to just do a direct MySQL query for that and build the URLS from the IDs. I did look at the reports on test: https://test.archivesspace.org/staff/custom_report_templates/new And I don't see a way to do exactly what you want, though I could be missing something obvious there. I haven't worked through all the options. That being said... I'm not quite sure what you mean... "there is interest to ensure that all of our catalog finding aid records actually have ArchivesSpace URLs." Do you mean you just want to be sure they're all PUBLISHED? If that's it, then the 3.2 report DO have a limit for "Published" so you can build any Resources report on PUBLISHED and know what's there on the PUI. So that would get you close. Anything that has the "Published" checkbox checked has a PUI URL. The API would be another option. Not sure if you have access to that either. ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Cornwall, Daniel D (EED) > Sent: Tuesday, March 22, 2022 4:44 PM To: Archivesspace Users Group > Subject: [Archivesspace_Users_Group] Generating a list of collections URLs Hi All, My institution has cataloged our finding aids into our regular library catalog. With our recent-ish migration to ArchivesSpace, there is interest to ensure that all of our catalog finding aid records actually have ArchivesSpace URLs. I know there is a resource list report in AS, but it doesn't provide the URL. Ideally, I'd like a report that lists: Collection Name Collection Identifier Collection URL For example, George L. Harrington Photograph Collection, ca. 1909-1917 Identifier: PCA 6 https://alaska.libraryhost.com/repositories/2/resources/458 We're currently on v. 3.1.1 - Could such a report be run on this version, and if not, could something like this be run in the custom reports module in 3.2? I'm not sure we'd immediately upgrade if we couldn't get such a report anyway. Thanks for any thoughts, insight or experience. - Daniel [cid:image001.png at 01D84024.41C37B00] ==================================================== Daniel Cornwall Pronouns: he/him/his Continuing Resources Libarian Information Services Staff, Alaska State Library Andrew P. Kashevaroff Building Phone: 907.465.2988 Mail: PO Box 110571, Juneau, AK 99811 Visit: 395 Whittier St., Juneau, AK 99801 email | web | sign up for event notifications -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 16846 bytes Desc: image001.png URL: From kate_bowers at harvard.edu Fri Mar 25 12:46:48 2022 From: kate_bowers at harvard.edu (Bowers, Kate A.) Date: Fri, 25 Mar 2022 16:46:48 +0000 Subject: [Archivesspace_Users_Group] Rights statements not showing up in the public interface In-Reply-To: <6CFE659E-3B4C-49F1-B393-91CD0CFE0E7A@montana.edu> References: <4fe6040f-e624-8b83-9040-fca38f2c5ffe@bodleian.ox.ac.uk> <6CFE659E-3B4C-49F1-B393-91CD0CFE0E7A@montana.edu> Message-ID: Ah! Thank you Jodi! It?s making sense. I?d think the following text might be useful: Do not confuse rights statements with conditions on access or conditions on use. Rights statements would rarely be applicable to a traditional (paper or mixed analog format) archival resource or accession. In practice, rights statements are overwhelmingly applied to single-level digital objects. An example of where it might be applicable at an aggregation level would be a set of digital files where you know each item has identical rights. Is that right? Kate From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Allison-Bunnell, Jodi Sent: Friday, March 25, 2022 12:18 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Rights statements not showing up in the public interface Two instances of SRS in action: 1. DPLA. The most prominent filter on search results is ?How can I use it??; this is all based on SRS. 2. Europeana, which also filters on ?rights statement? (right hand filter list, last option) An update to EAD3 created a specific space for SRS in finding aid metadata, but I?m not sure how that?s implemented in AS. I?ve not yet seen an implementation of SRS outside of digital content. Have others? Best, Jodi Jodi Allison-Bunnell (pronouns: She, her) Head of Archives and Special Collections, University Archivist Montana State University Library jodi.allisonbunnell at montana.edu ? 406-994-5297 On Mar 25, 2022, at 8:36 AM, Brian Harrington > wrote: I?ve gotten the impression that rights statements were created for people who wanted more structure than a mixed content note can provide. Some of the specs even refer to them as ?machine-actionable rights statements.? I would love to hear from folks that have implemented systems based on the data in the rights statements. I can think of examples where they would be useful, but I don?t think I?ve run across instances of them being used this way in practice. Brian From: archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Bowers, Kate A. > Date: Friday, March 25, 2022 at 10:03 AM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Rights statements not showing up in the public interface Thanks for the links, Christine! To everyone: I?m looking for a direct statement of ***why*** you would use a rights statement rather than a conditions governing use note. The manual makes them seem redundant. If they are not redundant, what is their relationship? The manual?s suggestion that a conditions on use note can ?supplement? a rights statement makes it seem as if the element that isn?t mentioned in DACS is needed and the one that is in DACS is secondary. If anyone can offer an explanation and elucidate when a rights statement is appropriate and when a conditions on use statement is appropriate, I?d be grateful. Thanks, Kate From: archivesspace_users_group-bounces at lyralists.lyrasis.org> On Behalf Of Christine Di Bella Sent: Friday, March 25, 2022 9:18 AM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Rights statements not showing up in the public interface Hello everyone, I took note of this discussion and wanted to call out a few things that may be helpful for those not as steeped the history and lore of ArchivesSpace as I am. ? Rights Statements is a sub-record that was included in the original vision for ArchivesSpace, and was in Archivists? Toolkit before it. The historical functional requirements, specifications, and technical architecture report are linked from our website: https://archivesspace.org/application/technical-documentation. There is a section on Rights Statements in the User Manual (which lives athttps://archivesspace.atlassian.net/wiki/spaces/ArchivesSpaceUserManual/pages/909934631/ArchivesSpace+User+Manual). Please note that the instructions for rights statements there suggest that people supplement them with Conditions Governing Access or Conditions Governing Use notes. Rights Statements were significantly expanded in 2017 (for version 2.1.0) courtesy of a community-authored and vetted specification (attached tohttps://archivesspace.atlassian.net/browse/ANW-123). There are some user stories included with it. That specification did not include a request for rights statements to appear in the public interface (possibly because it preceded the ?new? public interface). (Dean?s issue seems separate, and Joshua has a good suggestion.) As Dan Michelson noted in this thread, Development Prioritization asked for a community specification in order to make a decision about including them in the public interface (the associated JIRA - https://archivesspace.atlassian.net/browse/ANW-934 - has been mentioned a few times here). If folks are interested, the energy here might be well harnessed into working on hammering out those details. It would be wonderful to move this forward if there is this level of interest. If someone wants to take the lead on that and needs help getting started, please let me know. Christine Christine Di Bella ArchivesSpace Program Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 From: archivesspace_users_group-bounces at lyralists.lyrasis.org> On Behalf Of Bowers, Kate A. Sent: Thursday, March 24, 2022 4:53 PM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Rights statements not showing up in the public interface Thanks, Maureen, for making this distinction really clear! Do you know of any documentation (official AS or other) that explains the uses for which Rights Statements were intended? Many folks are confusing ?rights statements? which are meant for use in digital preservation environments with access and use restriction notes which are for humans. I would love to be able to point people to a better explanation than I can give off the cuff.. Thanks! Kate From: archivesspace_users_group-bounces at lyralists.lyrasis.org> On Behalf Of Dean DeBolt Sent: Thursday, March 24, 2022 4:34 PM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Rights statements not showing up in the public interface I'm not sure that I understand Maureen's comment. I just want the ability to change the text on the home screen of the PUI to be able to add a 'harmful' caution statement. Dean Dean DeBolt, University Librarian (Professor)/University Archivist UWF Archives and West Florida History Center University of West Florida Library 11000 University Parkway Pensacola, FL 32514-5750 ddebolt at uwf.edu; 850-474-2213 West Florida History Center is the largest and most comprehensive history collection about Pensacola and the West Florida region. http://libguides.uwf.edu/universityarchives Digital collections can be found at: http://uwf.lyrasistechnology.org and http://uwf.digital.flvc.org If we've been of service, please let us know or our administration, Dean of Libraries > On Thu, Mar 24, 2022 at 3:17 PM Maureen Cresci Callahan > wrote: Just a note, to build a bit off of Dan's -- the Rights Statement module could potentially be useful in a small number of cases when you would want for your archival management system to store PREMIS data (I probably would not choose to do this!) but it is not the same thing as creating DACS-compliant conditions governing use and conditions governing access information. Folks who decide to use the Rights Statement and make it public in the PUI should know that this information will not properly encode as EAD or and that information will not be shared with aggregation sites (SNAC, ArchiveGrid, local aggregators). I think that it frankly wasn't great for ArchivesSpace to include this as a record type, but I hope that folks who choose to use it do so with their eyes wide open! Maureen On Tue, Mar 22, 2022 at 8:02 AM Anne Marie Lyons > wrote: Hello all, I submitted a JIRA ticket about this a few years ago:https://archivesspace.atlassian.net/browse/ANW-934?jql=text%20~%20%22publish%20rights%20statement%22. It is at a status of ?Awaiting More Information? from the community. Thank you, - Anne Marie _______________________ Anne Marie Lyons, MLIS Training and Library Solutions Consultant Atlas Systems ? You have a job to do. We help you do it. phone: 800-567-7401 ext.1 fax: 757-467-7875 amlyons at atlas-sys.com http://www.atlas-sys.com/ Facebook: @atlassystems Twitter: @atlassystems Training from anywhere?Enroll in an online training course from home or office. From: archivesspace_users_group-bounces at lyralists.lyrasis.org> On Behalf Of Andrew Morrison Sent: Tuesday, March 22, 2022 4:42 AM To: archivesspace_users_group at lyralists.lyrasis.org Subject: Re: [Archivesspace_Users_Group] Rights statements not showing up in the public interface There is this issue: https://archivesspace.atlassian.net/browse/ANW-1055 But that is only about fields in the "Finding Aid Data" section, not rights statements. Andrew. On 21/03/2022 18:52, Blake Carver wrote: I think that might be one of the fields that isn't on the PUI? I know there's a JIRA in there somewhere that covers this. Maybe not Rights Statements in particular, but various fileds that don't show up on the PUI. JIRA hates me, and I can't seem to find it. Maybe someone else is better friends with JIRA and can find that one. Something about fields that aren't on the PUI. I think there is a list of a few on that JIRA at least. ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Dean DeBolt Sent: Monday, March 21, 2022 1:45 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Rights statements not showing up in the public interface Yes, I need to know how to add the language. I can add it by editing the html but it does not save to change the page. Dean DeBolt, University Librarian (Professor)/University Archivist UWF Archives and West Florida History Center University of West Florida Library 11000 University Parkway Pensacola, FL 32514-5750 ddebolt at uwf.edu; 850-474-2213 West Florida History Center is the largest and most comprehensive history collection about Pensacola and the West Florida region. http://libguides.uwf.edu/universityarchives Digital collections can be found at: http://uwf.lyrasistechnology.org and http://uwf.digital.flvc.org If we've been of service, please let us know or our administration, Dean of Libraries > On Mon, Mar 21, 2022 at 12:44 PM Mary Weppler > wrote: Hello, I have added rights statements and rights notes to our resources records, however this information does not appear in the public interface. I am wondering if anyone else has encountered this issue? Thank you! Mary _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Maureen Cresci Callahan Sophia Smith Collection Archivist Smith College Special Collections Northampton, Massachusetts 01063 voicemail: 413 585 2981 email: mcallahan at smith.edu videoconference: https://smith.zoom.us/my/maureen.callahan pronouns: she/her/hers Information about the Sophia Smith Collection of Women's history For current library access and services details, see Library Services During COVID-19. _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From jodi.allisonbunnell at montana.edu Fri Mar 25 13:02:53 2022 From: jodi.allisonbunnell at montana.edu (Allison-Bunnell, Jodi) Date: Fri, 25 Mar 2022 17:02:53 +0000 Subject: [Archivesspace_Users_Group] Rights statements not showing up in the public interface In-Reply-To: References: <4fe6040f-e624-8b83-9040-fca38f2c5ffe@bodleian.ox.ac.uk> <6CFE659E-3B4C-49F1-B393-91CD0CFE0E7A@montana.edu> Message-ID: Rockstar Kate has it right as usual! ;-) Best, Jodi Jodi Allison-Bunnell (pronouns: She, her) Head of Archives and Special Collections, University Archivist Montana State University Library jodi.allisonbunnell at montana.edu ? 406-994-5297 On Mar 25, 2022, at 10:46 AM, Bowers, Kate A. > wrote: Ah! Thank you Jodi! It?s making sense. I?d think the following text might be useful: Do not confuse rights statements with conditions on access or conditions on use. Rights statements would rarely be applicable to a traditional (paper or mixed analog format) archival resource or accession. In practice, rights statements are overwhelmingly applied to single-level digital objects. An example of where it might be applicable at an aggregation level would be a set of digital files where you know each item has identical rights. Is that right? Kate From: archivesspace_users_group-bounces at lyralists.lyrasis.org > On Behalf Of Allison-Bunnell, Jodi Sent: Friday, March 25, 2022 12:18 PM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Rights statements not showing up in the public interface Two instances of SRS in action: 1. DPLA. The most prominent filter on search results is ?How can I use it??; this is all based on SRS. 2. Europeana, which also filters on ?rights statement? (right hand filter list, last option) An update to EAD3 created a specific space for SRS in finding aid metadata, but I?m not sure how that?s implemented in AS. I?ve not yet seen an implementation of SRS outside of digital content. Have others? Best, Jodi Jodi Allison-Bunnell (pronouns: She, her) Head of Archives and Special Collections, University Archivist Montana State University Library jodi.allisonbunnell at montana.edu ? 406-994-5297 On Mar 25, 2022, at 8:36 AM, Brian Harrington > wrote: I?ve gotten the impression that rights statements were created for people who wanted more structure than a mixed content note can provide. Some of the specs even refer to them as ?machine-actionable rights statements.? I would love to hear from folks that have implemented systems based on the data in the rights statements. I can think of examples where they would be useful, but I don?t think I?ve run across instances of them being used this way in practice. Brian From: archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Bowers, Kate A. > Date: Friday, March 25, 2022 at 10:03 AM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Rights statements not showing up in the public interface Thanks for the links, Christine! To everyone: I?m looking for a direct statement of ***why*** you would use a rights statement rather than a conditions governing use note. The manual makes them seem redundant. If they are not redundant, what is their relationship? The manual?s suggestion that a conditions on use note can ?supplement? a rights statement makes it seem as if the element that isn?t mentioned in DACS is needed and the one that is in DACS is secondary. If anyone can offer an explanation and elucidate when a rights statement is appropriate and when a conditions on use statement is appropriate, I?d be grateful. Thanks, Kate From: archivesspace_users_group-bounces at lyralists.lyrasis.org> On Behalf Of Christine Di Bella Sent: Friday, March 25, 2022 9:18 AM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Rights statements not showing up in the public interface Hello everyone, I took note of this discussion and wanted to call out a few things that may be helpful for those not as steeped the history and lore of ArchivesSpace as I am. ? Rights Statements is a sub-record that was included in the original vision for ArchivesSpace, and was in Archivists? Toolkit before it. The historical functional requirements, specifications, and technical architecture report are linked from our website: https://archivesspace.org/application/technical-documentation. There is a section on Rights Statements in the User Manual (which lives athttps://archivesspace.atlassian.net/wiki/spaces/ArchivesSpaceUserManual/pages/909934631/ArchivesSpace+User+Manual). Please note that the instructions for rights statements there suggest that people supplement them with Conditions Governing Access or Conditions Governing Use notes. Rights Statements were significantly expanded in 2017 (for version 2.1.0) courtesy of a community-authored and vetted specification (attached tohttps://archivesspace.atlassian.net/browse/ANW-123). There are some user stories included with it. That specification did not include a request for rights statements to appear in the public interface (possibly because it preceded the ?new? public interface). (Dean?s issue seems separate, and Joshua has a good suggestion.) As Dan Michelson noted in this thread, Development Prioritization asked for a community specification in order to make a decision about including them in the public interface (the associated JIRA - https://archivesspace.atlassian.net/browse/ANW-934 - has been mentioned a few times here). If folks are interested, the energy here might be well harnessed into working on hammering out those details. It would be wonderful to move this forward if there is this level of interest. If someone wants to take the lead on that and needs help getting started, please let me know. Christine Christine Di Bella ArchivesSpace Program Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 From: archivesspace_users_group-bounces at lyralists.lyrasis.org> On Behalf Of Bowers, Kate A. Sent: Thursday, March 24, 2022 4:53 PM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Rights statements not showing up in the public interface Thanks, Maureen, for making this distinction really clear! Do you know of any documentation (official AS or other) that explains the uses for which Rights Statements were intended? Many folks are confusing ?rights statements? which are meant for use in digital preservation environments with access and use restriction notes which are for humans. I would love to be able to point people to a better explanation than I can give off the cuff.. Thanks! Kate From: archivesspace_users_group-bounces at lyralists.lyrasis.org> On Behalf Of Dean DeBolt Sent: Thursday, March 24, 2022 4:34 PM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Rights statements not showing up in the public interface I'm not sure that I understand Maureen's comment. I just want the ability to change the text on the home screen of the PUI to be able to add a 'harmful' caution statement. Dean Dean DeBolt, University Librarian (Professor)/University Archivist UWF Archives and West Florida History Center University of West Florida Library 11000 University Parkway Pensacola, FL 32514-5750 ddebolt at uwf.edu; 850-474-2213 West Florida History Center is the largest and most comprehensive history collection about Pensacola and the West Florida region. http://libguides.uwf.edu/universityarchives Digital collections can be found at: http://uwf.lyrasistechnology.org and http://uwf.digital.flvc.org If we've been of service, please let us know or our administration, Dean of Libraries > On Thu, Mar 24, 2022 at 3:17 PM Maureen Cresci Callahan > wrote: Just a note, to build a bit off of Dan's -- the Rights Statement module could potentially be useful in a small number of cases when you would want for your archival management system to store PREMIS data (I probably would not choose to do this!) but it is not the same thing as creating DACS-compliant conditions governing use and conditions governing access information. Folks who decide to use the Rights Statement and make it public in the PUI should know that this information will not properly encode as EAD or and that information will not be shared with aggregation sites (SNAC, ArchiveGrid, local aggregators). I think that it frankly wasn't great for ArchivesSpace to include this as a record type, but I hope that folks who choose to use it do so with their eyes wide open! Maureen On Tue, Mar 22, 2022 at 8:02 AM Anne Marie Lyons > wrote: Hello all, I submitted a JIRA ticket about this a few years ago:https://archivesspace.atlassian.net/browse/ANW-934?jql=text%20~%20%22publish%20rights%20statement%22. It is at a status of ?Awaiting More Information? from the community. Thank you, - Anne Marie _______________________ Anne Marie Lyons, MLIS Training and Library Solutions Consultant Atlas Systems ? You have a job to do. We help you do it. phone: 800-567-7401 ext.1 fax: 757-467-7875 amlyons at atlas-sys.com http://www.atlas-sys.com/ Facebook: @atlassystems Twitter: @atlassystems Training from anywhere?Enroll in an online training course from home or office. From: archivesspace_users_group-bounces at lyralists.lyrasis.org> On Behalf Of Andrew Morrison Sent: Tuesday, March 22, 2022 4:42 AM To: archivesspace_users_group at lyralists.lyrasis.org Subject: Re: [Archivesspace_Users_Group] Rights statements not showing up in the public interface There is this issue: https://archivesspace.atlassian.net/browse/ANW-1055 But that is only about fields in the "Finding Aid Data" section, not rights statements. Andrew. On 21/03/2022 18:52, Blake Carver wrote: I think that might be one of the fields that isn't on the PUI? I know there's a JIRA in there somewhere that covers this. Maybe not Rights Statements in particular, but various fileds that don't show up on the PUI. JIRA hates me, and I can't seem to find it. Maybe someone else is better friends with JIRA and can find that one. Something about fields that aren't on the PUI. I think there is a list of a few on that JIRA at least. ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Dean DeBolt Sent: Monday, March 21, 2022 1:45 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Rights statements not showing up in the public interface Yes, I need to know how to add the language. I can add it by editing the html but it does not save to change the page. Dean DeBolt, University Librarian (Professor)/University Archivist UWF Archives and West Florida History Center University of West Florida Library 11000 University Parkway Pensacola, FL 32514-5750 ddebolt at uwf.edu; 850-474-2213 West Florida History Center is the largest and most comprehensive history collection about Pensacola and the West Florida region. http://libguides.uwf.edu/universityarchives Digital collections can be found at: http://uwf.lyrasistechnology.org and http://uwf.digital.flvc.org If we've been of service, please let us know or our administration, Dean of Libraries > On Mon, Mar 21, 2022 at 12:44 PM Mary Weppler > wrote: Hello, I have added rights statements and rights notes to our resources records, however this information does not appear in the public interface. I am wondering if anyone else has encountered this issue? Thank you! Mary _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Maureen Cresci Callahan Sophia Smith Collection Archivist Smith College Special Collections Northampton, Massachusetts 01063 voicemail: 413 585 2981 email: mcallahan at smith.edu videoconference: https://smith.zoom.us/my/maureen.callahan pronouns: she/her/hers Information about the Sophia Smith Collection of Women's history For current library access and services details, see Library Services During COVID-19. _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From VivianLea.Solek at Kofc.Org Mon Mar 28 09:07:38 2022 From: VivianLea.Solek at Kofc.Org (Solek, VivianLea) Date: Mon, 28 Mar 2022 13:07:38 +0000 Subject: [Archivesspace_Users_Group] Books in the Archives Message-ID: Good morning all, Happy Monday. Here's a conundrum to start off your week... I'm a lone arranger with a large number of books within my archives. I know that ASpace is not designed to handle books (but it can) and I have no other library catalog at my disposal. Many of the books could be put within existing collections (defined as artificial assemblages). My thought is to designate the last series in the collection as "books" and add the titles under that series record. Has anyone done anything similar? Thoughts? Concerns? Problems you've encountered? Will appreciate any and all feedback on or off list. MANY thanks! VivianLea VivianLea Solek Archivist Knights of Columbus Supreme Council Archives 1 State Street New Haven, CT 06511-6702 Phone 203 752-4578 Fax 203 865-0351 CONFIDENTIALITY NOTICE: This message and any attachments may contain confidential, proprietary or legally privileged information and is intended only for the use of the addressee or addressees named above for its intended purpose. If you are not the intended recipient of this message, this message constitutes notice that any review, retransmission, distribution, copying or other use or taking any action in reliance on the information in this message and its attachments, is prohibited. If you receive this communication in error, please immediately advise the sender by reply e-mail and delete this message and its attachments from your system without keeping a copy. Unless expressly stated in this e-mail, nothing in this message may be construed as a digital or electronic signature. Thank you. -------------- next part -------------- An HTML attachment was scrubbed... URL: From ndroark at anderson.edu Mon Mar 28 09:55:26 2022 From: ndroark at anderson.edu (Nic Stanton-Roark) Date: Mon, 28 Mar 2022 09:55:26 -0400 Subject: [Archivesspace_Users_Group] Books in the Archives In-Reply-To: References: Message-ID: Hi VivianLea, We do this for the few manuscript collections we hold where we have taken possession of the individuals' personal library. Typically we call the series "library" or "personal library," and either enter book titles as item level records or attach a pdf listing of the books as an external document at the series level. In some cases, we have digitized versions of notable individuals' (public domain) books to make annotations available, and attach these as item level records in Personal Library series that otherwise do not have item level description. I'm not sure how well all of this gels with EAD, but our first priority is making our holdings intelligible for researchers, and this seems intuitive for our users. I'd be interested to hear any horror stories from other users about similar setups, though. *Nicholas Stanton-Roark* | Archivist | Robert A. Nicholson University Library Anderson University | 1100 E. Fifth St, Anderson, IN 46012 (765) 641-4285 <%28765%29%20641%204285> | ndroark at anderson.edu On Mon, Mar 28, 2022 at 9:07 AM Solek, VivianLea wrote: > Good morning all, > > > > Happy Monday. Here?s a conundrum to start off your week? > > > > I?m a lone arranger with a large number of books within my archives. I > know that ASpace is not designed to handle books (but it can) and I have no > other library catalog at my disposal. Many of the books could be put > within existing collections (defined as artificial assemblages). My > thought is to designate the last series in the collection as ?books? and > add the titles under that series record. > > > > Has anyone done anything similar? Thoughts? Concerns? Problems you?ve > encountered? > > > > Will appreciate any and all feedback on or off list. > > > > MANY thanks! > > VivianLea > > > > VivianLea Solek > > Archivist > > Knights of Columbus Supreme Council Archives > > > 1 State Street > New Haven, CT 06511-6702 > > Phone 203 752-4578 > Fax 203 865-0351 > > > CONFIDENTIALITY NOTICE: This message and any attachments may contain > confidential, proprietary or legally privileged information and is intended > only for the use of the addressee or addressees named above for its > intended purpose. If you are not the intended recipient of this message, > this message constitutes notice that any review, retransmission, > distribution, copying or other use or taking any action in reliance on the > information in this message and its attachments, is prohibited. If you > receive this communication in error, please immediately advise the sender > by reply e-mail and delete this message and its attachments from your > system without keeping a copy. Unless expressly stated in this e-mail, > nothing in this message may be construed as a digital or electronic > signature. Thank you. > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > -------------- next part -------------- An HTML attachment was scrubbed... URL: From robin_mcelheny at harvard.edu Mon Mar 28 10:06:36 2022 From: robin_mcelheny at harvard.edu (McElheny, Robin G.) Date: Mon, 28 Mar 2022 14:06:36 +0000 Subject: [Archivesspace_Users_Group] Books in the Archives In-Reply-To: References: Message-ID: We?ve done a somewhat similar thing here at the Harvard University Archives: for our John Rawls material, we created two finding aids: * Papers of John Rawls, HUM 48. https://id.lib.harvard.edu/ead/hua32010/catalog * Books from the personal library of John Rawls, 1915-2002, HUM 48.1. https://id.lib.harvard.edu/ead/hua36010/catalog We also created bib records for each book in the Rawls personal library, indicating John Rawls as a former owner. Admittedly icing on the cake but this is one of our most heavily-used collections. Robin McElheny (she/her) Associate University Archivist for Collections & Public Services Harvard University Archives robin_mcelheny at harvard.edu https://library.harvard.edu/libraries/harvard-university-archives From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Nic Stanton-Roark Sent: Monday, March 28, 2022 9:55 AM To: Archivesspace Users Group Cc: ASpace - Small Archives List (archivesspace_small_archives_users_group at lyralists.lyrasis.org) Subject: Re: [Archivesspace_Users_Group] Books in the Archives Hi VivianLea, We do this for the few manuscript collections we hold where we have taken possession of the individuals' personal library. Typically we call the series "library" or "personal library," and either enter book titles as item level records or attach a pdf listing of the books as an external document at the series level. In some cases, we have digitized versions of notable individuals' (public domain) books to make annotations available, and attach these as item level records in Personal Library series that otherwise do not have item level description. I'm not sure how well all of this gels with EAD, but our first priority is making our holdings intelligible for researchers, and this seems intuitive for our users. I'd be interested to hear any horror stories from other users about similar setups, though. [Image removed by sender.]Nicholas Stanton-Roark | Archivist | Robert A. Nicholson University Library Anderson University | 1100 E. Fifth St, Anderson, IN 46012 (765) 641-4285 | ndroark at anderson.edu On Mon, Mar 28, 2022 at 9:07 AM Solek, VivianLea > wrote: Good morning all, Happy Monday. Here?s a conundrum to start off your week? I?m a lone arranger with a large number of books within my archives. I know that ASpace is not designed to handle books (but it can) and I have no other library catalog at my disposal. Many of the books could be put within existing collections (defined as artificial assemblages). My thought is to designate the last series in the collection as ?books? and add the titles under that series record. Has anyone done anything similar? Thoughts? Concerns? Problems you?ve encountered? Will appreciate any and all feedback on or off list. MANY thanks! VivianLea VivianLea Solek Archivist Knights of Columbus Supreme Council Archives 1 State Street New Haven, CT 06511-6702 Phone 203 752-4578 Fax 203 865-0351 CONFIDENTIALITY NOTICE: This message and any attachments may contain confidential, proprietary or legally privileged information and is intended only for the use of the addressee or addressees named above for its intended purpose. If you are not the intended recipient of this message, this message constitutes notice that any review, retransmission, distribution, copying or other use or taking any action in reliance on the information in this message and its attachments, is prohibited. If you receive this communication in error, please immediately advise the sender by reply e-mail and delete this message and its attachments from your system without keeping a copy. Unless expressly stated in this e-mail, nothing in this message may be construed as a digital or electronic signature. Thank you. _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: ~WRD0000.jpg Type: image/jpeg Size: 823 bytes Desc: ~WRD0000.jpg URL: From Jessica.Crouch at lyrasis.org Mon Mar 28 10:12:37 2022 From: Jessica.Crouch at lyrasis.org (Jessica Crouch) Date: Mon, 28 Mar 2022 14:12:37 +0000 Subject: [Archivesspace_Users_Group] Apply now for the second cohort of the ArchivesSpace Member Match program In-Reply-To: References: Message-ID: Dear ArchivesSpace Users, The ArchivesSpace Member Engagement sub-team is pleased to accept applications for the second cohort of the ArchivesSpace Member Match program. The Member Match program is an initiative to engage the ArchivesSpace membership community, created and organized by the Member Engagement sub-team of the ArchivesSpace User Advisory Council, with support from the ArchivesSpace Community Engagement Coordinator. The program is intended to be a resource and venue for peer-to-peer support between ArchivesSpace members. For one, year-long term, participants will be matched with a member with whom they can receive and offer professional insight, advice, and camaraderie. The program will also offer participants the opportunity to engage in exclusive events and enlightening discussions about ArchivesSpace and its active user community. Thanks to valuable feedback from the first cohort of Member Match Participants, we?ve implemented the following updates to the program: * Monthly Listserv Discussion Topics * Each month, a member of the Member Engagement sub-team will reach out to the Member Match listserv to spur discussion and encourage continued engagement between matches. * Quarterly Member Match Meet-Ups * These will be opportunities for large group socializing as well as the potential for dedicated time to spend with matches in breakout rooms. * Option to participate in small group matches of 3 people Eligibility Any individual affiliated with an ArchivesSpace member organization is eligible to participate in the ArchivesSpace Member Match program and there is no limit to the number of individuals from a member organization that may participate. If you are unsure of your organization?s ArchivesSpace membership status, visit https://archivesspace.org/community/whos-using-archivesspace or email ArchivesSpaceHome at lyrasis.org. To Apply There is a short application to complete at https://airtable.com/shrDL4wQhc3gkBAlH Applications should be submitted by April 29th, 2022. Applicants will be notified of their matches no later than June 30th. To Learn More Visit the Member Match wiki: https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2198568994/ArchivesSpace+Member+Match+Program Please feel free to direct any questions to ArchivesSpaceHome at lyrasis.org Sent on behalf of the ArchivesSpace Member Engagement sub-team Regina Carra, American Folk Art Museum Bailey Hoffner, University of Oklahoma Patrick Milhoan, University of Notre Dame Sarah Ponichtera, Seton Hall University Jessica Crouch, ArchivesSpace Community Engagement Coordinator Jessica Dowd Crouch Community Engagement Coordinator for ArchivesSpace jessica.crouch at lyrasis.org -------------- next part -------------- An HTML attachment was scrubbed... URL: From Scott.Renton at ed.ac.uk Mon Mar 28 10:13:08 2022 From: Scott.Renton at ed.ac.uk (RENTON Scott) Date: Mon, 28 Mar 2022 14:13:08 +0000 Subject: [Archivesspace_Users_Group] : HOUR_OF_DAY: 1 -> 2 Message-ID: Hi folks I've got the --- Backtrace Sequel::DatabaseError: Java::JavaSql::SQLException: HOUR_OF_DAY: 1 -> 2 (https://archivesspace.atlassian.net/browse/ANW-1229) issue which I see from threads can happen after Daylight Saving. I've never seen it before, but it looks like our users have put some data in today that's thrown it out. I've found a few fixes talked about, but I wanted to check with yourselves to see if there was an official fix that I could safely run. I've taken the system down temporarily. Cheers Scott ========== Scott Renton Digital Library Development & Systems Floor F East Argyle House 515219 The University of Edinburgh is a charitable body, registered in Scotland, with registration number SC005336. Is e buidheann carthannais a th' ann an Oilthigh Dh?n ?ideann, cl?raichte an Alba, ?ireamh cl?raidh SC005336. -------------- next part -------------- An HTML attachment was scrubbed... URL: From kws2126 at columbia.edu Mon Mar 28 10:13:26 2022 From: kws2126 at columbia.edu (Kevin W. Schlottmann) Date: Mon, 28 Mar 2022 10:13:26 -0400 Subject: [Archivesspace_Users_Group] Books in the Archives In-Reply-To: References: Message-ID: Hi VivianLea, We will often use AS to provide access to books in our archival collections. The guiding principle is whether the books are in our collection because they are individual book-like objects (and thus should be cataloged individually) or if their value is in their being aggregated material with shared provenance (and thus can be described archivally). For example, we hold a large run of paperback books that came with the Ian and Betty Ballantine papers. Their value and interest here is as a grouping of items, rather than as individual books, so we listed them in a finding aid: https://findingaids.library.columbia.edu/ead/nnc-rb/ldpd_13511438/dsc/2 Same for Tennessee Williams's library that was in Key West house when he died: https://findingaids.library.columbia.edu/ead/nnc-rb/ldpd_4079626/dsc/10 This seems like good use of archival principles to me, and has a secondary advantage of unhiding materials quickly. It would have taken us years to individually catalog the nealy 6,000 books in the Ballantine collection, at the opportunity cost of other materials in the backlog that really do call for the expertise of our wonderful rare book catalogers. Kevin On Mon, Mar 28, 2022 at 10:06 AM McElheny, Robin G. < robin_mcelheny at harvard.edu> wrote: > We?ve done a somewhat similar thing here at the Harvard University > Archives: for our John Rawls material, we created two finding aids: > > - Papers of John Rawls, HUM 48. > https://id.lib.harvard.edu/ead/hua32010/catalog > - Books from the personal library of John Rawls, 1915-2002, HUM 48.1. > https://id.lib.harvard.edu/ead/hua36010/catalog > > > > We also created bib records for each book in the Rawls personal library, > indicating John Rawls as a former owner. Admittedly icing on the cake but > this is one of our most heavily-used collections. > > > > Robin McElheny (she/her) > > Associate University Archivist for Collections & Public Services > > Harvard University Archives > > robin_mcelheny at harvard.edu > > https://library.harvard.edu/libraries/harvard-university-archives > > > > *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org < > archivesspace_users_group-bounces at lyralists.lyrasis.org> *On Behalf Of *Nic > Stanton-Roark > *Sent:* Monday, March 28, 2022 9:55 AM > *To:* Archivesspace Users Group < > archivesspace_users_group at lyralists.lyrasis.org> > *Cc:* ASpace - Small Archives List ( > archivesspace_small_archives_users_group at lyralists.lyrasis.org) < > archivesspace_small_archives_users_group at lyralists.lyrasis.org> > *Subject:* Re: [Archivesspace_Users_Group] Books in the Archives > > > > Hi VivianLea, > > We do this for the few manuscript collections we hold where we have taken > possession of the individuals' personal library. Typically we call the > series "library" or "personal library," and either enter book titles as > item level records or attach a pdf listing of the books as an external > document at the series level. In some cases, we have digitized versions of > notable individuals' (public domain) books to make annotations available, > and attach these as item level records in Personal Library series that > otherwise do not have item level description. > > I'm not sure how well all of this gels with EAD, but our first priority is > making our holdings intelligible for researchers, and this seems intuitive > for our users. I'd be interested to hear any horror stories from other > users about similar setups, though. > > [image: Image removed by sender.]*Nicholas Stanton-Roark* | Archivist > | Robert A. Nicholson University Library > Anderson University | 1100 E. Fifth St, Anderson, IN 46012 > > (765) 641-4285 <%28765%29%20641%204285> | ndroark at anderson.edu > > > > > > On Mon, Mar 28, 2022 at 9:07 AM Solek, VivianLea > wrote: > > Good morning all, > > > > Happy Monday. Here?s a conundrum to start off your week? > > > > I?m a lone arranger with a large number of books within my archives. I > know that ASpace is not designed to handle books (but it can) and I have no > other library catalog at my disposal. Many of the books could be put > within existing collections (defined as artificial assemblages). My > thought is to designate the last series in the collection as ?books? and > add the titles under that series record. > > > > Has anyone done anything similar? Thoughts? Concerns? Problems you?ve > encountered? > > > > Will appreciate any and all feedback on or off list. > > > > MANY thanks! > > VivianLea > > > > VivianLea Solek > > Archivist > > Knights of Columbus Supreme Council Archives > > > 1 State Street > New Haven, CT 06511-6702 > > Phone 203 752-4578 > Fax 203 865-0351 > > > > CONFIDENTIALITY NOTICE: This message and any attachments may contain > confidential, proprietary or legally privileged information and is intended > only for the use of the addressee or addressees named above for its > intended purpose. If you are not the intended recipient of this message, > this message constitutes notice that any review, retransmission, > distribution, copying or other use or taking any action in reliance on the > information in this message and its attachments, is prohibited. If you > receive this communication in error, please immediately advise the sender > by reply e-mail and delete this message and its attachments from your > system without keeping a copy. Unless expressly stated in this e-mail, > nothing in this message may be construed as a digital or electronic > signature. Thank you. > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > -- Kevin Schlottmann Head of Archives Processing Rare Book & Manuscript Library Butler Library, Room 801 Columbia University *Pronouns: he/him/his* 535 W. 114th St., New York, NY 10027 (212) 854-8483 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: ~WRD0000.jpg Type: image/jpeg Size: 823 bytes Desc: not available URL: From ksantos at dalton.org Mon Mar 28 10:39:40 2022 From: ksantos at dalton.org (Kris Santos) Date: Mon, 28 Mar 2022 10:39:40 -0400 Subject: [Archivesspace_Users_Group] Bulk update File URIs for individual digital objects Message-ID: Hello all, Is there a way to bulk update File URIs for digital objects? Our goal is just to update over 100 digital object's URI without having to do this item by item. While we have a solution for instances, we just want to know if there's a way to change the current URIs to the new ones in bulk. If anyone in the community may have resources or insights to accomplish this process - whether it is 100 digital objects or 1000 digital objects - I appreciate your assistance and insights. Thank you for any help you can provide. Best, Kris -- *Kris Santos* Archivist (212) 423-5247 ksantos at dalton.org | archives at dalton.org Dalton School Archives -------------- next part -------------- An HTML attachment was scrubbed... URL: From Scott.Renton at ed.ac.uk Mon Mar 28 10:55:24 2022 From: Scott.Renton at ed.ac.uk (RENTON Scott) Date: Mon, 28 Mar 2022 14:55:24 +0000 Subject: [Archivesspace_Users_Group] : HOUR_OF_DAY: 1 -> 2 In-Reply-To: References: Message-ID: Little bit more information- running v.2.8.1 and MariaDB 5.5.68. Time complained about is eg Time: 2022-03-28 15:46:28 +0100 So basically any startup time + 0100 (I'm not sure which table it would be writing to there), which puts it into the future- no longer blaming users! I am guessing that a reindex won't solve this; my time_zone settings are unchanged. MariaDB [(none)]> SELECT @@global.time_zone, @@session.time_zone; +--------------------+---------------------+ | @@global.time_zone | @@session.time_zone | +--------------------+---------------------+ | SYSTEM | SYSTEM | +--------------------+---------------------+ 1 row in set (0.00 sec) Cheers Scott Java::JavaSql::SQLException: HOUR_OF_DAY: 1 -> 2 --- System jruby 9.2.12.0 (2.5.7) 2020-07-01 db01a49ba6 OpenJDK 64-Bit Server VM 25.322-b06 on 1.8.0_322-b06 +jit [linux-x86_64] Time: 2022-03-28 15:46:28 +0100 Server: jetty/8.1.5.v20120716 jruby.home: uri:classloader://META-INF/jruby.home --- Context Init Parameters: jruby.max.runtimes = 1 jruby.min.runtimes = 1 public.root = / rack.env = production --- Backtrace Sequel::DatabaseError: Java::JavaSql::SQLException: HOUR_OF_DAY: 1 -> 2 raise_error at /apps/archivesspace/gems/gems/sequel-5.9.0/lib/sequel/database/misc.rb:419 statement at /apps/archivesspace/gems/gems/sequel-5.9.0/lib/sequel/adapters/jdbc.rb:677 execute at /apps/archivesspace/gems/gems/sequel-5.9.0/lib/sequel/adapters/jdbc.rb:239 hold at /apps/archivesspace/gems/gems/sequel-5.9.0/lib/sequel/connection_pool/threaded.rb:87 synchronize at /apps/archivesspace/gems/gems/sequel-5.9.0/lib/sequel/database/connecting.rb:270 execute at /apps/archivesspace/gems/gems/sequel-5.9.0/lib/sequel/adapters/jdbc.rb:238 execute at /apps/archivesspace/gems/gems/sequel-5.9.0/lib/sequel/dataset/actions.rb:1082 fetch_rows at /apps/archivesspace/gems/gems/sequel-5.9.0/lib/sequel/adapters/jdbc.rb:726 with_sql_each at /apps/archivesspace/gems/gems/sequel-5.9.0/lib/sequel/dataset/actions.rb:934 with_sql_first at /apps/archivesspace/gems/gems/sequel-5.9.0/lib/sequel/dataset/actions.rb:944 single_record! at /apps/archivesspace/gems/gems/sequel-5.9.0/lib/sequel/dataset/actions.rb:700 first at /apps/archivesspace/gems/gems/sequel-5.9.0/lib/sequel/dataset/actions.rb:243 first at /apps/archivesspace/gems/gems/sequel-5.9.0/lib/sequel/model/plugins.rb:33 [] at /apps/archivesspace/gems/gems/sequel-5.9.0/lib/sequel/model/base.rb:214 create_system_user at /apps/solr/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/bootstrap_access_control.rb: create_hidden_system_user at /apps/solr/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/bootstrap_access_control.rb:21 create_search_user at /apps/solr/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/bootstrap_access_control.rb:306 at /apps/solr/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/bootstrap_access_control.rb:330
at /apps/solr/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/bootstrap_access_control.rb:1 require at org/jruby/RubyKernel.java:974 require_relative at org/jruby/RubyKernel.java:1002 ArchivesSpaceService at /apps/solr/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/main.rb:195 open at /apps/solr/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/model/db.rb:105 transaction at /apps/solr/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/model/db.rb:69 _transaction at /apps/archivesspace/gems/gems/sequel-5.9.0/lib/sequel/database/transactions.rb:204 transaction at /apps/archivesspace/gems/gems/sequel-5.9.0/lib/sequel/database/transactions.rb:179 hold at /apps/archivesspace/gems/gems/sequel-5.9.0/lib/sequel/connection_pool/threaded.rb:91 synchronize at /apps/archivesspace/gems/gems/sequel-5.9.0/lib/sequel/database/connecting.rb:270 transaction at /apps/archivesspace/gems/gems/sequel-5.9.0/lib/sequel/database/transactions.rb:145 transaction at /apps/solr/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/model/db.rb:68 open at /apps/solr/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/model/db.rb:104 open at /apps/solr/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/model/db.rb:101 open at /apps/solr/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/model/db.rb:426 ArchivesSpaceService at /apps/solr/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/main.rb:194 configure at /apps/archivesspace/gems/gems/sinatra-2.0.5/lib/sinatra/base.rb:1426 at /apps/solr/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/main.rb:79
at /apps/solr/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/main.rb:39 require at org/jruby/RubyKernel.java:974 require at uri:classloader:/META-INF/jruby.home/lib/ruby/stdlib/rubygems/core_ext/kernel_require.rb:54
at /apps/solr/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/config.ru:4 instance_eval at org/jruby/RubyBasicObject.java:2622 initialize at uri:classloader:/vendor/rack-2.2.3/rack/builder.rb:125
at /apps/solr/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/config.ru:1 start_server at launcher/launcher.rb:92 main at launcher/launcher.rb:157
at launcher/launcher.rb:261 ========== Scott Renton Digital Library Development & Systems Floor F East Argyle House 515219 ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of RENTON Scott Sent: 28 March 2022 15:13 To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] : HOUR_OF_DAY: 1 -> 2 Hi folks I've got the --- Backtrace Sequel::DatabaseError: Java::JavaSql::SQLException: HOUR_OF_DAY: 1 -> 2 (https://archivesspace.atlassian.net/browse/ANW-1229) issue which I see from threads can happen after Daylight Saving. I've never seen it before, but it looks like our users have put some data in today that's thrown it out. I've found a few fixes talked about, but I wanted to check with yourselves to see if there was an official fix that I could safely run. I've taken the system down temporarily. Cheers Scott ========== Scott Renton Digital Library Development & Systems Floor F East Argyle House 515219 The University of Edinburgh is a charitable body, registered in Scotland, with registration number SC005336. Is e buidheann carthannais a th? ann an Oilthigh Dh?n ?ideann, cl?raichte an Alba, ?ireamh cl?raidh SC005336. -------------- next part -------------- An HTML attachment was scrubbed... URL: From blake.carver at lyrasis.org Mon Mar 28 11:00:50 2022 From: blake.carver at lyrasis.org (Blake Carver) Date: Mon, 28 Mar 2022 15:00:50 +0000 Subject: [Archivesspace_Users_Group] : HOUR_OF_DAY: 1 -> 2 In-Reply-To: References: Message-ID: http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/2022-March/009092.html You can probably just: UPDATE user set user_mtime = NOW(), system_mtime=NOW(); Though might need to: -- AO update archival_object set create_time = '2022-03-13 06:00:00', system_mtime = '2022-03-13 06:00:00' where create_time >= '2022-03-13 02:00:00' and create_time <= '2022-03-13 03:00:00'; -- DATE update `date` set create_time = '2022-03-13 06:00:00', system_mtime = '2022-03-13 06:00:00' where create_time >= '2022-03-13 02:00:00' and create_time <= '2022-03-13 03:00:00'; -- USER UPDATE user set user_mtime = NOW(), system_mtime=NOW() where username='SOME_OTHER_USER'; ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of RENTON Scott Sent: Monday, March 28, 2022 10:55 AM To: archivesspace_users_group at lyralists.lyrasis.org Subject: Re: [Archivesspace_Users_Group] : HOUR_OF_DAY: 1 -> 2 Little bit more information- running v.2.8.1 and MariaDB 5.5.68. Time complained about is eg Time: 2022-03-28 15:46:28 +0100 So basically any startup time + 0100 (I'm not sure which table it would be writing to there), which puts it into the future- no longer blaming users! I am guessing that a reindex won't solve this; my time_zone settings are unchanged. MariaDB [(none)]> SELECT @@global.time_zone, @@session.time_zone; +--------------------+---------------------+ | @@global.time_zone | @@session.time_zone | +--------------------+---------------------+ | SYSTEM | SYSTEM | +--------------------+---------------------+ 1 row in set (0.00 sec) Cheers Scott Java::JavaSql::SQLException: HOUR_OF_DAY: 1 -> 2 --- System jruby 9.2.12.0 (2.5.7) 2020-07-01 db01a49ba6 OpenJDK 64-Bit Server VM 25.322-b06 on 1.8.0_322-b06 +jit [linux-x86_64] Time: 2022-03-28 15:46:28 +0100 Server: jetty/8.1.5.v20120716 jruby.home: uri:classloader://META-INF/jruby.home --- Context Init Parameters: jruby.max.runtimes = 1 jruby.min.runtimes = 1 public.root = / rack.env = production --- Backtrace Sequel::DatabaseError: Java::JavaSql::SQLException: HOUR_OF_DAY: 1 -> 2 raise_error at /apps/archivesspace/gems/gems/sequel-5.9.0/lib/sequel/database/misc.rb:419 statement at /apps/archivesspace/gems/gems/sequel-5.9.0/lib/sequel/adapters/jdbc.rb:677 execute at /apps/archivesspace/gems/gems/sequel-5.9.0/lib/sequel/adapters/jdbc.rb:239 hold at /apps/archivesspace/gems/gems/sequel-5.9.0/lib/sequel/connection_pool/threaded.rb:87 synchronize at /apps/archivesspace/gems/gems/sequel-5.9.0/lib/sequel/database/connecting.rb:270 execute at /apps/archivesspace/gems/gems/sequel-5.9.0/lib/sequel/adapters/jdbc.rb:238 execute at /apps/archivesspace/gems/gems/sequel-5.9.0/lib/sequel/dataset/actions.rb:1082 fetch_rows at /apps/archivesspace/gems/gems/sequel-5.9.0/lib/sequel/adapters/jdbc.rb:726 with_sql_each at /apps/archivesspace/gems/gems/sequel-5.9.0/lib/sequel/dataset/actions.rb:934 with_sql_first at /apps/archivesspace/gems/gems/sequel-5.9.0/lib/sequel/dataset/actions.rb:944 single_record! at /apps/archivesspace/gems/gems/sequel-5.9.0/lib/sequel/dataset/actions.rb:700 first at /apps/archivesspace/gems/gems/sequel-5.9.0/lib/sequel/dataset/actions.rb:243 first at /apps/archivesspace/gems/gems/sequel-5.9.0/lib/sequel/model/plugins.rb:33 [] at /apps/archivesspace/gems/gems/sequel-5.9.0/lib/sequel/model/base.rb:214 create_system_user at /apps/solr/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/bootstrap_access_control.rb: create_hidden_system_user at /apps/solr/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/bootstrap_access_control.rb:21 create_search_user at /apps/solr/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/bootstrap_access_control.rb:306 at /apps/solr/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/bootstrap_access_control.rb:330
at /apps/solr/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/bootstrap_access_control.rb:1 require at org/jruby/RubyKernel.java:974 require_relative at org/jruby/RubyKernel.java:1002 ArchivesSpaceService at /apps/solr/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/main.rb:195 open at /apps/solr/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/model/db.rb:105 transaction at /apps/solr/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/model/db.rb:69 _transaction at /apps/archivesspace/gems/gems/sequel-5.9.0/lib/sequel/database/transactions.rb:204 transaction at /apps/archivesspace/gems/gems/sequel-5.9.0/lib/sequel/database/transactions.rb:179 hold at /apps/archivesspace/gems/gems/sequel-5.9.0/lib/sequel/connection_pool/threaded.rb:91 synchronize at /apps/archivesspace/gems/gems/sequel-5.9.0/lib/sequel/database/connecting.rb:270 transaction at /apps/archivesspace/gems/gems/sequel-5.9.0/lib/sequel/database/transactions.rb:145 transaction at /apps/solr/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/model/db.rb:68 open at /apps/solr/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/model/db.rb:104 open at /apps/solr/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/model/db.rb:101 open at /apps/solr/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/model/db.rb:426 ArchivesSpaceService at /apps/solr/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/main.rb:194 configure at /apps/archivesspace/gems/gems/sinatra-2.0.5/lib/sinatra/base.rb:1426 at /apps/solr/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/main.rb:79
at /apps/solr/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/main.rb:39 require at org/jruby/RubyKernel.java:974 require at uri:classloader:/META-INF/jruby.home/lib/ruby/stdlib/rubygems/core_ext/kernel_require.rb:54
at /apps/solr/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/config.ru:4 instance_eval at org/jruby/RubyBasicObject.java:2622 initialize at uri:classloader:/vendor/rack-2.2.3/rack/builder.rb:125
at /apps/solr/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/config.ru:1 start_server at launcher/launcher.rb:92 main at launcher/launcher.rb:157
at launcher/launcher.rb:261 ========== Scott Renton Digital Library Development & Systems Floor F East Argyle House 515219 ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of RENTON Scott Sent: 28 March 2022 15:13 To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] : HOUR_OF_DAY: 1 -> 2 Hi folks I've got the --- Backtrace Sequel::DatabaseError: Java::JavaSql::SQLException: HOUR_OF_DAY: 1 -> 2 (https://archivesspace.atlassian.net/browse/ANW-1229) issue which I see from threads can happen after Daylight Saving. I've never seen it before, but it looks like our users have put some data in today that's thrown it out. I've found a few fixes talked about, but I wanted to check with yourselves to see if there was an official fix that I could safely run. I've taken the system down temporarily. Cheers Scott ========== Scott Renton Digital Library Development & Systems Floor F East Argyle House 515219 The University of Edinburgh is a charitable body, registered in Scotland, with registration number SC005336. Is e buidheann carthannais a th? ann an Oilthigh Dh?n ?ideann, cl?raichte an Alba, ?ireamh cl?raidh SC005336. -------------- next part -------------- An HTML attachment was scrubbed... URL: From Scott.Renton at ed.ac.uk Mon Mar 28 11:05:07 2022 From: Scott.Renton at ed.ac.uk (RENTON Scott) Date: Mon, 28 Mar 2022 15:05:07 +0000 Subject: [Archivesspace_Users_Group] : HOUR_OF_DAY: 1 -> 2 In-Reply-To: References: Message-ID: Thanks Blake. It looks like the one-liner (UPDATE user set user_mtime = NOW(), system_mtime=NOW();) did the trick. I'll remember that for future seasonal changes. Cheers Scott ========== Scott Renton Digital Library Development & Systems Floor F East Argyle House 515219 ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Blake Carver Sent: 28 March 2022 16:00 To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] : HOUR_OF_DAY: 1 -> 2 This email was sent to you by someone outside the University. You should only click on links or attachments if you are certain that the email is genuine and the content is safe. http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/2022-March/009092.html You can probably just: UPDATE user set user_mtime = NOW(), system_mtime=NOW(); Though might need to: -- AO update archival_object set create_time = '2022-03-13 06:00:00', system_mtime = '2022-03-13 06:00:00' where create_time >= '2022-03-13 02:00:00' and create_time <= '2022-03-13 03:00:00'; -- DATE update `date` set create_time = '2022-03-13 06:00:00', system_mtime = '2022-03-13 06:00:00' where create_time >= '2022-03-13 02:00:00' and create_time <= '2022-03-13 03:00:00'; -- USER UPDATE user set user_mtime = NOW(), system_mtime=NOW() where username='SOME_OTHER_USER'; ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of RENTON Scott Sent: Monday, March 28, 2022 10:55 AM To: archivesspace_users_group at lyralists.lyrasis.org Subject: Re: [Archivesspace_Users_Group] : HOUR_OF_DAY: 1 -> 2 Little bit more information- running v.2.8.1 and MariaDB 5.5.68. Time complained about is eg Time: 2022-03-28 15:46:28 +0100 So basically any startup time + 0100 (I'm not sure which table it would be writing to there), which puts it into the future- no longer blaming users! I am guessing that a reindex won't solve this; my time_zone settings are unchanged. MariaDB [(none)]> SELECT @@global.time_zone, @@session.time_zone; +--------------------+---------------------+ | @@global.time_zone | @@session.time_zone | +--------------------+---------------------+ | SYSTEM | SYSTEM | +--------------------+---------------------+ 1 row in set (0.00 sec) Cheers Scott Java::JavaSql::SQLException: HOUR_OF_DAY: 1 -> 2 --- System jruby 9.2.12.0 (2.5.7) 2020-07-01 db01a49ba6 OpenJDK 64-Bit Server VM 25.322-b06 on 1.8.0_322-b06 +jit [linux-x86_64] Time: 2022-03-28 15:46:28 +0100 Server: jetty/8.1.5.v20120716 jruby.home: uri:classloader://META-INF/jruby.home --- Context Init Parameters: jruby.max.runtimes = 1 jruby.min.runtimes = 1 public.root = / rack.env = production --- Backtrace Sequel::DatabaseError: Java::JavaSql::SQLException: HOUR_OF_DAY: 1 -> 2 raise_error at /apps/archivesspace/gems/gems/sequel-5.9.0/lib/sequel/database/misc.rb:419 statement at /apps/archivesspace/gems/gems/sequel-5.9.0/lib/sequel/adapters/jdbc.rb:677 execute at /apps/archivesspace/gems/gems/sequel-5.9.0/lib/sequel/adapters/jdbc.rb:239 hold at /apps/archivesspace/gems/gems/sequel-5.9.0/lib/sequel/connection_pool/threaded.rb:87 synchronize at /apps/archivesspace/gems/gems/sequel-5.9.0/lib/sequel/database/connecting.rb:270 execute at /apps/archivesspace/gems/gems/sequel-5.9.0/lib/sequel/adapters/jdbc.rb:238 execute at /apps/archivesspace/gems/gems/sequel-5.9.0/lib/sequel/dataset/actions.rb:1082 fetch_rows at /apps/archivesspace/gems/gems/sequel-5.9.0/lib/sequel/adapters/jdbc.rb:726 with_sql_each at /apps/archivesspace/gems/gems/sequel-5.9.0/lib/sequel/dataset/actions.rb:934 with_sql_first at /apps/archivesspace/gems/gems/sequel-5.9.0/lib/sequel/dataset/actions.rb:944 single_record! at /apps/archivesspace/gems/gems/sequel-5.9.0/lib/sequel/dataset/actions.rb:700 first at /apps/archivesspace/gems/gems/sequel-5.9.0/lib/sequel/dataset/actions.rb:243 first at /apps/archivesspace/gems/gems/sequel-5.9.0/lib/sequel/model/plugins.rb:33 [] at /apps/archivesspace/gems/gems/sequel-5.9.0/lib/sequel/model/base.rb:214 create_system_user at /apps/solr/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/bootstrap_access_control.rb: create_hidden_system_user at /apps/solr/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/bootstrap_access_control.rb:21 create_search_user at /apps/solr/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/bootstrap_access_control.rb:306 at /apps/solr/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/bootstrap_access_control.rb:330
at /apps/solr/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/bootstrap_access_control.rb:1 require at org/jruby/RubyKernel.java:974 require_relative at org/jruby/RubyKernel.java:1002 ArchivesSpaceService at /apps/solr/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/main.rb:195 open at /apps/solr/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/model/db.rb:105 transaction at /apps/solr/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/model/db.rb:69 _transaction at /apps/archivesspace/gems/gems/sequel-5.9.0/lib/sequel/database/transactions.rb:204 transaction at /apps/archivesspace/gems/gems/sequel-5.9.0/lib/sequel/database/transactions.rb:179 hold at /apps/archivesspace/gems/gems/sequel-5.9.0/lib/sequel/connection_pool/threaded.rb:91 synchronize at /apps/archivesspace/gems/gems/sequel-5.9.0/lib/sequel/database/connecting.rb:270 transaction at /apps/archivesspace/gems/gems/sequel-5.9.0/lib/sequel/database/transactions.rb:145 transaction at /apps/solr/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/model/db.rb:68 open at /apps/solr/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/model/db.rb:104 open at /apps/solr/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/model/db.rb:101 open at /apps/solr/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/model/db.rb:426 ArchivesSpaceService at /apps/solr/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/main.rb:194 configure at /apps/archivesspace/gems/gems/sinatra-2.0.5/lib/sinatra/base.rb:1426 at /apps/solr/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/main.rb:79
at /apps/solr/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/main.rb:39 require at org/jruby/RubyKernel.java:974 require at uri:classloader:/META-INF/jruby.home/lib/ruby/stdlib/rubygems/core_ext/kernel_require.rb:54
at /apps/solr/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/config.ru:4 instance_eval at org/jruby/RubyBasicObject.java:2622 initialize at uri:classloader:/vendor/rack-2.2.3/rack/builder.rb:125
at /apps/solr/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/config.ru:1 start_server at launcher/launcher.rb:92 main at launcher/launcher.rb:157
at launcher/launcher.rb:261 ========== Scott Renton Digital Library Development & Systems Floor F East Argyle House 515219 ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of RENTON Scott Sent: 28 March 2022 15:13 To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] : HOUR_OF_DAY: 1 -> 2 Hi folks I've got the --- Backtrace Sequel::DatabaseError: Java::JavaSql::SQLException: HOUR_OF_DAY: 1 -> 2 (https://archivesspace.atlassian.net/browse/ANW-1229) issue which I see from threads can happen after Daylight Saving. I've never seen it before, but it looks like our users have put some data in today that's thrown it out. I've found a few fixes talked about, but I wanted to check with yourselves to see if there was an official fix that I could safely run. I've taken the system down temporarily. Cheers Scott ========== Scott Renton Digital Library Development & Systems Floor F East Argyle House 515219 The University of Edinburgh is a charitable body, registered in Scotland, with registration number SC005336. Is e buidheann carthannais a th? ann an Oilthigh Dh?n ?ideann, cl?raichte an Alba, ?ireamh cl?raidh SC005336. -------------- next part -------------- An HTML attachment was scrubbed... URL: From jwaxman1 at tulane.edu Mon Mar 28 11:19:26 2022 From: jwaxman1 at tulane.edu (Waxman, Jennifer) Date: Mon, 28 Mar 2022 15:19:26 +0000 Subject: [Archivesspace_Users_Group] Web developer in libraries Message-ID: Hi folks, For the web developer archivists in the field, what skills and knowledge are important for working with ArchiveSpace? I'm pulling a list together for our library administration. Our ASpace instance is hosted so we don't expect our library IT department to customize or update the code locally. Instead I'm thinking about programming languages like Python, ability to work with API, data manipulation tools (XQuery, OpenRefine), and other protocols like OAI. If there are other useful tools that you use regularly, I'd love to know. Thanks for your help in advance! Jennifer Waxman (she/her) Head of Collection Management Tulane University Special Collections Howard-Tilton Memorial Library, Jones Hall 6801 Freret Street New Orleans LA 70118 504.247.1806 jwaxman1 at tulane.edu [cid:image001.jpg at 01D8428B.CF43BD00] Please note: I will be working remote on Fridays. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 3934 bytes Desc: image001.jpg URL: From Corinne.Chatnik at nysed.gov Mon Mar 28 12:54:51 2022 From: Corinne.Chatnik at nysed.gov (Corinne Chatnik) Date: Mon, 28 Mar 2022 16:54:51 +0000 Subject: [Archivesspace_Users_Group] Automate the reorder of Instances/Containers in Accession record Message-ID: Hi, Is there a way to re-order a large amount of instances in an accession record? All I can see is to drag and drop in the edit screen but for other Archivesspace elements, like Archival Objects, you can modify the position values in the database to change the order of elements. There is no such field in the instance table. I have hundreds of instances linked to some accessions so I'd love any help in re-ordering them in a more automated way. Thanks! Corinne Chatnik Digital Strategies New York State Archives Corinne.chatnik at nysed.gov Confidentiality Notice This email including all attachments is confidential and intended solely for the use of the individual or entity to which it is addressed. This communication may contain information that is protected from disclosure under State and/or Federal law. Please notify the sender immediately if you have received this communication in error and delete this email from your system. If you are not the intended recipient you are notified that disclosing, copying, distributing or taking any action in reliance on the contents of this information is strictly prohibited. -------------- next part -------------- An HTML attachment was scrubbed... URL: From ahaywood at cca.qc.ca Mon Mar 28 13:19:52 2022 From: ahaywood at cca.qc.ca (Anna Haywood) Date: Mon, 28 Mar 2022 17:19:52 +0000 Subject: [Archivesspace_Users_Group] Adding columns to Harvard spreadsheet importer In-Reply-To: References: Message-ID: Hello Bri, You can definitely do this. We have added lots of extra columns to our spreadsheet (particularly for notes that weren't already there. You just need to copy the exact same format as the previous columns for the ArchivesSpace field codes found in Row 4. One column has the note contents and the other has the publish yes or no value. The field codes follow the format n_[note type] for note contents and p_[note type] for publish true/false. For the [note type], you must use the exact value (and not the translation) for that note type, found in the ASpace Controlled Value Lists: Note Singlepart Type (note_singlepart_type) or Note Multipart Type (note_multipart_type). For instance, if you wanted to add columns for the note type Accruals: Add 1 column with the ArchivesSpace field code n_accruals and add 1 column with the ArchivesSpace field code p_accruals. Best, Anna --- Anna Haywood Archiviste Archivist Centre Canadien d'Architecture Canadian Centre for Architecture 1920, rue Baile, Montr?al, Qu?bec, Canada, H3H 2S6 +1 5149397001x1368 cca.qc.ca Twitter | Instagram | Facebook | YouTube Comment comprendre les liens que nous entretenons avec les processus coloniaux? How can we understand the broader connections we have to settler colonial processes? Inscrivez-vous pour recevoir de nos nouvelles. Sign up to get news from us. From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of McLaughlin, Brianna Jean Sent: Thursday, March 24, 2022 4:38 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Adding columns to Harvard spreadsheet importer Hi everyone, Does anyone know if it's possible/ advisable to add columns to the spreadsheet template? For example, there are not columns for Note Labels in the spreadsheet even though the fields exist in ArchivesSpace. Thanks! Bri McLaughlin, she/her/hers Visiting Metadata Services Librarian Indiana University 812-856-3321 -------------- next part -------------- An HTML attachment was scrubbed... URL: From c.heitz at aarome.org Mon Mar 28 13:34:07 2022 From: c.heitz at aarome.org (Catie Heitz) Date: Mon, 28 Mar 2022 13:34:07 -0400 Subject: [Archivesspace_Users_Group] Background jobs stuck in queue Message-ID: I am having an issue running background jobs in Archivesspace. A few weeks ago, I tried generating a PDF of our largest resource, however this background job did not run. It was a large job, so I assumed that the size was causing an issue, so I canceled the job and tried again. When it didn't work the second time, I assumed again that the job was just too big to be run at the moment. It was not urgent at the time, so I figured I would come back to this issue at a later date, if it didn't work itself out. Today, I am trying to run a bulk update background job, but its status is stuck at "next in queue." There shouldn't be any other jobs in the queue, because the previous jobs were canceled. The new job does not show up when I browse background jobs, and the previous jobs are still listed as "queued," however, when you click "view," they are listed as "canceled." How can I remove the older jobs so I can run the new job? Thanks, Catie Heitz (she/her) Archivist American Academy in Rome 7 East 60th St. New York, NY 10022 212-751-7200 x347 212-751-7220 (fax) c.heitz at aarome.org www.aarome.org -------------- next part -------------- An HTML attachment was scrubbed... URL: From livsolis at utexas.edu Mon Mar 28 13:38:04 2022 From: livsolis at utexas.edu (Olivia S Solis) Date: Mon, 28 Mar 2022 12:38:04 -0500 Subject: [Archivesspace_Users_Group] Adding columns to Harvard spreadsheet importer In-Reply-To: References: Message-ID: Hello all, A couple months ago, I similarly wanted to import a value in the Label field along with the content of a General Note. I tried with a column header of n_odd_label to see if this would work, but it did not. I posted to this group, but did not get a response. The error I got read: Row 6: ERROR ["Note Type 'odd_label' is not supported"] Is there a different way to do this? Thanks, Olivia On Mon, Mar 28, 2022 at 12:20 PM Anna Haywood wrote: > Hello Bri, > > > > You can definitely do this. We have added lots of extra columns to our > spreadsheet (particularly for notes that weren?t already there. You just > need to copy the exact same format as the previous columns for the > ArchivesSpace field codes found in Row 4. One column has the note contents > and the other has the publish yes or no value. The field codes follow the > format n_[note type] for note contents and p_[note type] for publish > true/false. For the [note type], you must use the exact value (and not the > translation) for that note type, found in the ASpace Controlled Value > Lists: Note Singlepart Type (note_singlepart_type) or Note Multipart Type > (note_multipart_type). > > > > For instance, if you wanted to add columns for the note type Accruals: Add > 1 column with the ArchivesSpace field code n_accruals and add 1 column with > the ArchivesSpace field code p_accruals. > > > > Best, > > Anna > > > > > > > > --- > > > *Anna Haywood*Archiviste > Archivist > > > *Centre Canadien d'ArchitectureCanadian Centre for Architecture* > 1920, rue Baile, Montr?al, Qu?bec, Canada, H3H 2S6 > +1 5149397001x1368 > cca.qc.ca > > Twitter | Instagram > | Facebook > | YouTube > > > Comment comprendre les liens que nous entretenons avec les processus > coloniaux? > How can we understand the broader connections we have to settler colonial > processes? > > Inscrivez-vous > > pour recevoir de nos nouvelles. > Sign up > > to get news from us. > > *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org < > archivesspace_users_group-bounces at lyralists.lyrasis.org> *On Behalf Of *McLaughlin, > Brianna Jean > *Sent:* Thursday, March 24, 2022 4:38 PM > *To:* Archivesspace Users Group < > archivesspace_users_group at lyralists.lyrasis.org> > *Subject:* [Archivesspace_Users_Group] Adding columns to Harvard > spreadsheet importer > > > > Hi everyone, > > > > Does anyone know if it?s possible/ advisable to add columns to the > spreadsheet template? For example, there are not columns for Note Labels in > the spreadsheet even though the fields exist in ArchivesSpace. > > > > Thanks! > > > > Bri McLaughlin, she/her/hers > > Visiting Metadata Services Librarian > > Indiana University > > 812-856-3321 > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > -- Olivia Solis, MSIS (she/her) Metadata Coordinator Dolph Briscoe Center for American History The University of Texas at Austin 2300 Red River St. Stop D1100 Austin TX, 78712-1426 (512) 232-8013 -------------- next part -------------- An HTML attachment was scrubbed... URL: From Corey.Schmidt at uga.edu Mon Mar 28 13:49:26 2022 From: Corey.Schmidt at uga.edu (Corey Schmidt) Date: Mon, 28 Mar 2022 17:49:26 +0000 Subject: [Archivesspace_Users_Group] Bulk update File URIs for individual digital objects In-Reply-To: References: Message-ID: Hey Kris, For this problem, you could either update the file URIs in bulk by directly editing the data in the database or use the API. If you have access to either, I would go with whichever you are more comfortable. Editing in the database would be the fastest, but I would test any updates in a copy database first (either a local copy or a dev/staging instance you have). If you want to give the API a try (also testing in a copy instance), I would approach it by first creating a CSV or Excel file that lists the 100+ digital objects you want to update (the Digital Object ArchivesSpace URI) and the new digital object file URI you want to replace the old one, like this: /repositories/4/digital_objects/1 https://www.mynewfileuri.com /repositories/4/digital_objects/2 https://www.mynewfileuri.com /repositories/4/digital_objects/3 https://www.mynewfileuri.com /repositories/4/digital_objects/4 https://www.mynewfileuri.com Then, using python, I would go through each row and do a GET request for every digital object using the first column, update the returned JSON with the new file URI in the second column, then do a POST to ArchivesSpace with the updated JSON for the digital object. If you need more help or want to walk through writing such a script, feel free to email me as I'd be more than happy to help. There's also this great resource written by Valerie Addonizio for working with the API where she lists when to use the database vs. when to use the API. Hope this helps, Corey Corey Schmidt Special Collections Libraries | ArchivesSpace Project Manager Corey.Schmidt at uga.edu ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Kris Santos Sent: Monday, March 28, 2022 10:39 AM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Bulk update File URIs for individual digital objects [EXTERNAL SENDER - PROCEED CAUTIOUSLY] Hello all, Is there a way to bulk update File URIs for digital objects? Our goal is just to update over 100 digital object's URI without having to do this item by item. While we have a solution for instances, we just want to know if there's a way to change the current URIs to the new ones in bulk. If anyone in the community may have resources or insights to accomplish this process - whether it is 100 digital objects or 1000 digital objects - I appreciate your assistance and insights. Thank you for any help you can provide. Best, Kris -- Kris Santos Archivist [https://docs.google.com/uc?export=download&id=1-4IeOMCXpWairkTfb-CQOoXOCblL8O6L&revid=0B96s-lAKxHvMcE80d1h1SVd1QTQ3T0tHL3BOMTFFVmhSOTBVPQ] (212) 423-5247 ksantos at dalton.org | archives at dalton.org Dalton School Archives -------------- next part -------------- An HTML attachment was scrubbed... URL: From ahaywood at cca.qc.ca Mon Mar 28 14:09:40 2022 From: ahaywood at cca.qc.ca (Anna Haywood) Date: Mon, 28 Mar 2022 18:09:40 +0000 Subject: [Archivesspace_Users_Group] Adding columns to Harvard spreadsheet importer In-Reply-To: References: Message-ID: Hello Olivia, During our ASpace implementation, Atlas helped us play around with trying to add labels to notes using the spreadsheet. We came to the conclusion that it is not possible. Would be happy if someone proved me wrong though! Anna --- Anna Haywood Archiviste Archivist Centre Canadien d'Architecture Canadian Centre for Architecture 1920, rue Baile, Montr?al, Qu?bec, Canada, H3H 2S6 +1 5149397001x1368 cca.qc.ca Twitter | Instagram | Facebook | YouTube Comment comprendre les liens que nous entretenons avec les processus coloniaux? How can we understand the broader connections we have to settler colonial processes? Inscrivez-vous pour recevoir de nos nouvelles. Sign up to get news from us. From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Olivia S Solis Sent: Monday, March 28, 2022 1:38 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Adding columns to Harvard spreadsheet importer Hello all, A couple months ago, I similarly wanted to import a value in the Label field along with the content of a General Note. I tried with a column header of n_odd_label to see if this would work, but it did not. I posted to this group, but did not get a response. The error I got read: Row 6: ERROR ["Note Type 'odd_label' is not supported"] Is there a different way to do this? Thanks, Olivia On Mon, Mar 28, 2022 at 12:20 PM Anna Haywood > wrote: Hello Bri, You can definitely do this. We have added lots of extra columns to our spreadsheet (particularly for notes that weren't already there. You just need to copy the exact same format as the previous columns for the ArchivesSpace field codes found in Row 4. One column has the note contents and the other has the publish yes or no value. The field codes follow the format n_[note type] for note contents and p_[note type] for publish true/false. For the [note type], you must use the exact value (and not the translation) for that note type, found in the ASpace Controlled Value Lists: Note Singlepart Type (note_singlepart_type) or Note Multipart Type (note_multipart_type). For instance, if you wanted to add columns for the note type Accruals: Add 1 column with the ArchivesSpace field code n_accruals and add 1 column with the ArchivesSpace field code p_accruals. Best, Anna --- Anna Haywood Archiviste Archivist Centre Canadien d'Architecture Canadian Centre for Architecture 1920, rue Baile, Montr?al, Qu?bec, Canada, H3H 2S6 +1 5149397001x1368 cca.qc.ca Twitter | Instagram | Facebook | YouTube Comment comprendre les liens que nous entretenons avec les processus coloniaux? How can we understand the broader connections we have to settler colonial processes? Inscrivez-vous pour recevoir de nos nouvelles. Sign up to get news from us. From: archivesspace_users_group-bounces at lyralists.lyrasis.org > On Behalf Of McLaughlin, Brianna Jean Sent: Thursday, March 24, 2022 4:38 PM To: Archivesspace Users Group > Subject: [Archivesspace_Users_Group] Adding columns to Harvard spreadsheet importer Hi everyone, Does anyone know if it's possible/ advisable to add columns to the spreadsheet template? For example, there are not columns for Note Labels in the spreadsheet even though the fields exist in ArchivesSpace. Thanks! Bri McLaughlin, she/her/hers Visiting Metadata Services Librarian Indiana University 812-856-3321 _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Olivia Solis, MSIS (she/her) Metadata Coordinator Dolph Briscoe Center for American History The University of Texas at Austin 2300 Red River St. Stop D1100 Austin TX, 78712-1426 (512) 232-8013 -------------- next part -------------- An HTML attachment was scrubbed... URL: From andrew.morrison at bodleian.ox.ac.uk Tue Mar 29 11:23:37 2022 From: andrew.morrison at bodleian.ox.ac.uk (Andrew Morrison) Date: Tue, 29 Mar 2022 16:23:37 +0100 Subject: [Archivesspace_Users_Group] Background jobs stuck in queue In-Reply-To: References: Message-ID: <8019b70b-e13a-d78e-b926-b97bdc420473@bodleian.ox.ac.uk> Generally, when there is a difference between what you see when searching/browsing, and what you see when you view something individually, it is caused by MySQL and Solr getting out of sync. You could try deleting the following files: //path/to/archivesspace/data/indexer_state/*_job.dat/ That will trigger a re-index of all the job records in Solr. Andrew. On 28/03/2022 18:34, Catie Heitz wrote: > ?I am having an issue running background jobs in Archivesspace. > ?A few weeks ago, I tried generating a PDF of our largest resource, > however this background job did not run. It was a large job, so I > assumed that the size was causing?an issue, so I canceled the job and > tried?again. When it didn't work the second time, I assumed?again that > the job was just too big to be run at the moment. It was not urgent at > the?time,?so I?figured I would come back to this issue at a later > date,?if it didn't work?itself out. > Today, I am trying to run a bulk update background job, but its status > is stuck at "next in queue." There shouldn't be any other jobs in the > queue, because?the previous?jobs were canceled. The new job does not > show up when I browse background jobs, and the previous jobs are still > listed as "queued," however, when you click "view," they are listed as > "canceled." > How can I remove the older jobs so I can run the new job? > > Thanks, > Catie Heitz (she/her) > Archivist > American Academy in Rome > 7 East 60th St. > New York, NY 10022 > 212-751-7200 x347 > 212-751-7220 (fax) > c.heitz at aarome.org > www.aarome.org > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From hanstra at nd.edu Tue Mar 29 11:57:23 2022 From: hanstra at nd.edu (Tom Hanstra) Date: Tue, 29 Mar 2022 11:57:23 -0400 Subject: [Archivesspace_Users_Group] OAI Harvesting issues with 3.2.0 Message-ID: We have set up a test server running ArchivesSpace 3.2.0. As required, that means a separate Solr instance which I've installed on the same server. Most things have gone OK, but we are seeing some timeout issues with OAI harvesting tests. The harvest will address a few of the records but regularly receives "Internal Server Error" messages. What seems to be happening is that we are hitting certain records which time out. We've tried skipping over such records to see if it was just a bad record, but that will simply cause a failure a bit further down the line. Our time out is set for 20 minutes, which should be plenty of time. So these timeouts don't make much sense. These records are harvesting without similar issues on our 2.8.1 instance, so I would not expect this to be a record issue directly. Could it be something about how we have set up Solr? I see no errors in any of our ArchivesSpace or Solr logs, so I'm not sure how to debug this. Any suggestions? Thanks, Tom -- *Tom Hanstra* *Sr. Systems Administrator* hanstra at nd.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From Boze.1 at nd.edu Tue Mar 29 12:37:48 2022 From: Boze.1 at nd.edu (Andy Boze) Date: Tue, 29 Mar 2022 12:37:48 -0400 Subject: [Archivesspace_Users_Group] OAI Harvesting issues with 3.2.0 In-Reply-To: References: Message-ID: Just to elaborate a bit on what Tom wrote, we are harvesting EAD records. I've done a bit of comparison, making OAI requests for the same records on 2.8.1 and 3.2. A record on 2.8.1 that took about 10 seconds , took about 3 minutes on 3.2. A record that took about 3 minutes to respond on 2.8.1 timed out on 3.2 after 20 minutes with an "Internal Server Error" message. Andy On 3/29/2022 11:57 AM, Tom Hanstra wrote: > We have set up a test server running ArchivesSpace 3.2.0. As required, > that means a separate Solr instance which I've installed on the same server. > > Most things have gone OK, but we are seeing some timeout issues with OAI > harvesting tests. The harvest will address a few of the records but > regularly receives "Internal Server Error" messages. What seems to be > happening is that we are hitting certain records which time out. We've > tried skipping over such records to see if it was just a bad record, but > that will simply cause a failure a bit further down the line. Our time > out is set for 20 minutes, which should be plenty of time. So these > timeouts don't make much sense. > > These records are harvesting without similar issues on our 2.8.1 > instance, so I would not expect this to be a record issue directly. > Could it be something?about how we have set up Solr? I see no errors in > any of our ArchivesSpace or Solr logs, so I'm not sure how to debug > this. Any suggestions? > > Thanks, > Tom > > -- > *Tom Hanstra* > /Sr. Systems Administrator/ > hanstra at nd.edu > > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > -- Andy Boze, Associate Librarian University of Notre Dame 271H Hesburgh Library (574) 631-8708 From andrew.morrison at bodleian.ox.ac.uk Wed Mar 30 05:32:55 2022 From: andrew.morrison at bodleian.ox.ac.uk (Andrew Morrison) Date: Wed, 30 Mar 2022 10:32:55 +0100 Subject: [Archivesspace_Users_Group] OAI Harvesting issues with 3.2.0 In-Reply-To: References: Message-ID: <55736200-43a0-4996-81f6-fd1e1d435353@bodleian.ox.ac.uk> If you post the error messages in your log files from around the time when you get an "Internal Server Error" it would help diagnose the problem. But here are some observations that might be relevant. Exporting EAD, whether from the staff interface or via the OAI-PMH service, uses both MySQL and Solr. The former to retrieve the resource and the IDs of its archival objects. The latter to retrieve the archival objects, although it checks whether the version in Solr is the same as in MySQL, and fetches from the database if not. So your problems could be with either, or both. Also, if Solr and MySQL are out-of-sync on your 3.2 system, but in-sync on the 2.8.1 one, that could explain some of the difference in response time. You could try a soft re-index and see if that has any effect: https://archivesspace.github.io/tech-docs/administration/indexes.html Wherever it gets the records from, they're retrieved in batches of 20 at a time. Those are then converted from JSON to EAD. That is the CPU-intensive part, and single-threaded, so typically takes up most of the overall runtime. But if there's something about your infrastructure which makes retrieval slow, you could reduce total waiting time by increasing the batch size, which is possible by putting the following in /backend/plugin_init.rb/ in a local plugin and restarting ArchivesSpace: module ASpaceExport ? module LazyChildEnumerations ??? PREFETCH_SIZE = 50 ? end end Your mileage may vary. Bigger batches will increase memory usage. And it might make a big difference for some collections, but none at all in others, because the exporter only ever requests siblings. Therefore a collection with a deeply-nested structure can require hundreds more batches than one which is shallow, despite having the same total number of archival objects in both, regardless of how high you set the prefetch size. The OAI-PMH service has an additional issue that it cannot stream its output. See here: https://archivesspace.atlassian.net/browse/ANW-1270 Andrew. On 29/03/2022 17:37, Andy Boze wrote: > Just to elaborate a bit on what Tom wrote, we are harvesting EAD > records. I've done a bit of comparison, making OAI requests for the > same records on 2.8.1 and 3.2. A record on 2.8.1 that took about 10 > seconds , took about 3 minutes on 3.2. A record that took about 3 > minutes to respond on 2.8.1 timed out on 3.2 after 20 minutes with an > "Internal Server Error" message. > > Andy > > On 3/29/2022 11:57 AM, Tom Hanstra wrote: >> We have set up a test server running ArchivesSpace 3.2.0. As >> required, that means a separate Solr instance which I've installed on >> the same server. >> >> Most things have gone OK, but we are seeing some timeout issues with >> OAI harvesting tests. The harvest will address a few of the records >> but regularly receives "Internal Server Error" messages. What seems >> to be happening is that we are hitting certain records which time >> out. We've tried skipping over such records to see if it was just a >> bad record, but that will simply cause a failure a bit further down >> the line. Our time out is set for 20 minutes, which should be plenty >> of time. So these timeouts don't make much sense. >> >> These records are harvesting without similar issues on our 2.8.1 >> instance, so I would not expect this to be a record issue directly. >> Could it be something?about how we have set up Solr? I see no errors >> in any of our ArchivesSpace or Solr logs, so I'm not sure how to >> debug this. Any suggestions? >> >> Thanks, >> Tom >> >> -- >> *Tom Hanstra* >> /Sr. Systems Administrator/ >> hanstra at nd.edu >> >> >> >> _______________________________________________ >> Archivesspace_Users_Group mailing list >> Archivesspace_Users_Group at lyralists.lyrasis.org >> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group >> > -------------- next part -------------- An HTML attachment was scrubbed... URL: From npwb2 at cam.ac.uk Wed Mar 30 10:10:24 2022 From: npwb2 at cam.ac.uk (Nick Butler) Date: Wed, 30 Mar 2022 14:10:24 +0000 Subject: [Archivesspace_Users_Group] PUI locales not being fully loaded in v3.1.1? Message-ID: Hi all, We've been trying out ArchivesSpace v3.1.1 in development environments prior to upgrading our production system from v2.8.1. We're experiencing an issue whereby some of the entries in our local plugin's public/locales/en.yml? file seemingly aren't being recognised. As far as I can tell, anything that's intended to override an entry in the default file isn't being seen (i.e. the value of brand.title?) , but everything new (i.e. entries in a plugins? block) is being loaded successfully. Using ArchivesSpace version v2.8.1 again, without making any other changes, makes the locales load as expected. All entries in the plugin's frontend/locales/en.yml? file are being respected as expected in both v2.8.1 and v3.1.1. Has anyone else experienced this? Many thanks, Nick -------------- next part -------------- An HTML attachment was scrubbed... URL: From VivianLea.Solek at Kofc.Org Wed Mar 30 14:22:52 2022 From: VivianLea.Solek at Kofc.Org (Solek, VivianLea) Date: Wed, 30 Mar 2022 18:22:52 +0000 Subject: [Archivesspace_Users_Group] Books in the Archives In-Reply-To: References: Message-ID: Thanks to Kevin and Robin for their replies. It is always helpful to have input from others, especially when working as a lone arranger! Many thanks! VivianLea VivianLea Solek Archivist Knights of Columbus Supreme Council Archives 1 State Street New Haven, CT 06511-6702 Phone 203 752-4578 Fax 203 865-0351 From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Kevin W. Schlottmann Sent: Monday, March 28, 2022 10:13 AM To: Archivesspace Users Group Cc: ASpace - Small Archives List (archivesspace_small_archives_users_group at lyralists.lyrasis.org) Subject: Re: [Archivesspace_Users_Group] Books in the Archives Hi VivianLea, We will often use AS to provide access to books in our archival collections. The guiding principle is whether the books are in our collection because they are individual book-like objects (and thus should be cataloged individually) or if their value is in their being aggregated material with shared provenance (and thus can be described archivally). For example, we hold a large run of paperback books that came with the Ian and Betty Ballantine papers. Their value and interest here is as a grouping of items, rather than as individual books, so we listed them in a finding aid: https://findingaids.library.columbia.edu/ead/nnc-rb/ldpd_13511438/dsc/2 Same for Tennessee Williams's library that was in Key West house when he died: https://findingaids.library.columbia.edu/ead/nnc-rb/ldpd_4079626/dsc/10 This seems like good use of archival principles to me, and has a secondary advantage of unhiding materials quickly. It would have taken us years to individually catalog the nealy 6,000 books in the Ballantine collection, at the opportunity cost of other materials in the backlog that really do call for the expertise of our wonderful rare book catalogers. Kevin On Mon, Mar 28, 2022 at 10:06 AM McElheny, Robin G. > wrote: We've done a somewhat similar thing here at the Harvard University Archives: for our John Rawls material, we created two finding aids: * Papers of John Rawls, HUM 48. https://id.lib.harvard.edu/ead/hua32010/catalog * Books from the personal library of John Rawls, 1915-2002, HUM 48.1. https://id.lib.harvard.edu/ead/hua36010/catalog We also created bib records for each book in the Rawls personal library, indicating John Rawls as a former owner. Admittedly icing on the cake but this is one of our most heavily-used collections. Robin McElheny (she/her) Associate University Archivist for Collections & Public Services Harvard University Archives robin_mcelheny at harvard.edu https://library.harvard.edu/libraries/harvard-university-archives From: archivesspace_users_group-bounces at lyralists.lyrasis.org > On Behalf Of Nic Stanton-Roark Sent: Monday, March 28, 2022 9:55 AM To: Archivesspace Users Group > Cc: ASpace - Small Archives List (archivesspace_small_archives_users_group at lyralists.lyrasis.org) > Subject: Re: [Archivesspace_Users_Group] Books in the Archives Hi VivianLea, We do this for the few manuscript collections we hold where we have taken possession of the individuals' personal library. Typically we call the series "library" or "personal library," and either enter book titles as item level records or attach a pdf listing of the books as an external document at the series level. In some cases, we have digitized versions of notable individuals' (public domain) books to make annotations available, and attach these as item level records in Personal Library series that otherwise do not have item level description. I'm not sure how well all of this gels with EAD, but our first priority is making our holdings intelligible for researchers, and this seems intuitive for our users. I'd be interested to hear any horror stories from other users about similar setups, though. [Image removed by sender.]Nicholas Stanton-Roark | Archivist | Robert A. Nicholson University Library Anderson University | 1100 E. Fifth St, Anderson, IN 46012 (765) 641-4285 | ndroark at anderson.edu On Mon, Mar 28, 2022 at 9:07 AM Solek, VivianLea > wrote: Good morning all, Happy Monday. Here's a conundrum to start off your week... I'm a lone arranger with a large number of books within my archives. I know that ASpace is not designed to handle books (but it can) and I have no other library catalog at my disposal. Many of the books could be put within existing collections (defined as artificial assemblages). My thought is to designate the last series in the collection as "books" and add the titles under that series record. Has anyone done anything similar? Thoughts? Concerns? Problems you've encountered? Will appreciate any and all feedback on or off list. MANY thanks! VivianLea VivianLea Solek Archivist Knights of Columbus Supreme Council Archives 1 State Street New Haven, CT 06511-6702 Phone 203 752-4578 Fax 203 865-0351 CONFIDENTIALITY NOTICE: This message and any attachments may contain confidential, proprietary or legally privileged information and is intended only for the use of the addressee or addressees named above for its intended purpose. If you are not the intended recipient of this message, this message constitutes notice that any review, retransmission, distribution, copying or other use or taking any action in reliance on the information in this message and its attachments, is prohibited. If you receive this communication in error, please immediately advise the sender by reply e-mail and delete this message and its attachments from your system without keeping a copy. Unless expressly stated in this e-mail, nothing in this message may be construed as a digital or electronic signature. Thank you. _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Kevin Schlottmann Head of Archives Processing Rare Book & Manuscript Library Butler Library, Room 801 Columbia University Pronouns: he/him/his 535 W. 114th St., New York, NY 10027 (212) 854-8483 CONFIDENTIALITY NOTICE: This message and any attachments may contain confidential, proprietary or legally privileged information and is intended only for the use of the addressee or addressees named above for its intended purpose. If you are not the intended recipient of this message, this message constitutes notice that any review, retransmission, distribution, copying or other use or taking any action in reliance on the information in this message and its attachments, is prohibited. If you receive this communication in error, please immediately advise the sender by reply e-mail and delete this message and its attachments from your system without keeping a copy. Unless expressly stated in this e-mail, nothing in this message may be construed as a digital or electronic signature. Thank you. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 823 bytes Desc: image001.jpg URL: From andrew.morrison at bodleian.ox.ac.uk Thu Mar 31 03:54:33 2022 From: andrew.morrison at bodleian.ox.ac.uk (Andrew Morrison) Date: Thu, 31 Mar 2022 08:54:33 +0100 Subject: [Archivesspace_Users_Group] PUI locales not being fully loaded in v3.1.1? In-Reply-To: References: Message-ID: Do you have two or more plug-ins with a /public/locale/en.yml/ file in each? If they have both have a brand: section, then one will override the other, even if only one defines a translation for the title: variable. There has been a change between 2.8.1 and 3.1.1 in how plug-ins are loaded: https://github.com/archivesspace/archivesspace/commit/1f4f34dd7cc655fc4a6e6d68cd8a5d8ff8c35cf8 Andrew. On 30/03/2022 15:10, Nick Butler wrote: > Hi all, > > We've been trying out ArchivesSpace v3.1.1 in development environments > prior to upgrading our production system from v2.8.1. We're > experiencing an issue whereby some of the entries in our local > plugin's |public/locales/en.yml|? file seemingly aren't being > recognised. As far as I can tell, anything that's intended to override > an entry in the default file isn't being seen (i.e. the value of > |brand.title|?) , but everything new (i.e. entries in a |plugins|? > block) is being loaded successfully. Using ArchivesSpace version > v2.8.1 again, without making any other changes, makes the locales load > as expected. All entries in the plugin's |frontend/locales/en.yml|? > file are being respected as expected in both v2.8.1 and v3.1.1. Has > anyone else experienced this? > > Many thanks, > Nick > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From npwb2 at cam.ac.uk Thu Mar 31 04:55:17 2022 From: npwb2 at cam.ac.uk (Nick Butler) Date: Thu, 31 Mar 2022 08:55:17 +0000 Subject: [Archivesspace_Users_Group] PUI locales not being fully loaded in v3.1.1? In-Reply-To: References: Message-ID: Hi Andrew, Thanks for your reply. That doesn't appear to be the case here (either in my dockerised local development environment, where this is my only active plugin, or in our development server, where there are no other public/locale/*? files in any of our other currently-loaded plugins). Thanks for pointing that commit out, it looks like the related PR (https://github.com/archivesspace/archivesspace/pull/2266) made a number of other changes to plugins as well. I'll take a closer look. Many thanks, Nick [https://opengraph.githubassets.com/4f0a13a1a5b8753a7c5f583c5b46fc83586f0f61767e88e9effaef05c794c08a/archivesspace/archivesspace/pull/2266] Hm plugin enhancements from #1896 by lorawoodford ? Pull Request #2266 ? archivesspace/archivesspace Includes 30 commits from the larger #1896 written by @marktriggs @jambun @payten and funded by Queensland State Archives. 3dc860a: Introduce AbstractPluginSection (and examples) to allow arbitrar... github.com ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Andrew Morrison Sent: 31 March 2022 08:54 To: archivesspace_users_group at lyralists.lyrasis.org Subject: Re: [Archivesspace_Users_Group] PUI locales not being fully loaded in v3.1.1? Do you have two or more plug-ins with a public/locale/en.yml file in each? If they have both have a brand: section, then one will override the other, even if only one defines a translation for the title: variable. There has been a change between 2.8.1 and 3.1.1 in how plug-ins are loaded: https://github.com/archivesspace/archivesspace/commit/1f4f34dd7cc655fc4a6e6d68cd8a5d8ff8c35cf8 Andrew. On 30/03/2022 15:10, Nick Butler wrote: Hi all, We've been trying out ArchivesSpace v3.1.1 in development environments prior to upgrading our production system from v2.8.1. We're experiencing an issue whereby some of the entries in our local plugin's public/locales/en.yml? file seemingly aren't being recognised. As far as I can tell, anything that's intended to override an entry in the default file isn't being seen (i.e. the value of brand.title?) , but everything new (i.e. entries in a plugins? block) is being loaded successfully. Using ArchivesSpace version v2.8.1 again, without making any other changes, makes the locales load as expected. All entries in the plugin's frontend/locales/en.yml? file are being respected as expected in both v2.8.1 and v3.1.1. Has anyone else experienced this? Many thanks, Nick _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From hanstra at nd.edu Thu Mar 31 09:56:29 2022 From: hanstra at nd.edu (Tom Hanstra) Date: Thu, 31 Mar 2022 09:56:29 -0400 Subject: [Archivesspace_Users_Group] OAI Harvesting issues with 3.2.0 In-Reply-To: <55736200-43a0-4996-81f6-fd1e1d435353@bodleian.ox.ac.uk> References: <55736200-43a0-4996-81f6-fd1e1d435353@bodleian.ox.ac.uk> Message-ID: Thanks, Andrew, So far, I've not been able to capture anything in the logs which shows errors, though I'm still trying. I've bumped up the logging to try to give a better idea of what is happening. One thing I have seen is that the server load really jumps when we are trying to do the OAI harvest. Something is taking a lot more resources though the only process on the server which I can really see is the "java" process running ArchivesSpace. I anticipate having to come back to this and to the group after we have some more data. If anyone is running 3.2.0 (with Java 11) and has ideas for me, that would be great. Tom On Wed, Mar 30, 2022 at 5:33 AM Andrew Morrison < andrew.morrison at bodleian.ox.ac.uk> wrote: > If you post the error messages in your log files from around the time when > you get an "Internal Server Error" it would help diagnose the problem. But > here are some observations that might be relevant. > > Exporting EAD, whether from the staff interface or via the OAI-PMH > service, uses both MySQL and Solr. The former to retrieve the resource and > the IDs of its archival objects. The latter to retrieve the archival > objects, although it checks whether the version in Solr is the same as in > MySQL, and fetches from the database if not. So your problems could be with > either, or both. Also, if Solr and MySQL are out-of-sync on your 3.2 > system, but in-sync on the 2.8.1 one, that could explain some of the > difference in response time. You could try a soft re-index and see if that > has any effect: > > https://archivesspace.github.io/tech-docs/administration/indexes.html > > Wherever it gets the records from, they're retrieved in batches of 20 at a > time. Those are then converted from JSON to EAD. That is the CPU-intensive > part, and single-threaded, so typically takes up most of the overall > runtime. But if there's something about your infrastructure which makes > retrieval slow, you could reduce total waiting time by increasing the batch > size, which is possible by putting the following in > *backend/plugin_init.rb* in a local plugin and restarting ArchivesSpace: > > module ASpaceExport > module LazyChildEnumerations > PREFETCH_SIZE = 50 > end > end > > Your mileage may vary. Bigger batches will increase memory usage. And it > might make a big difference for some collections, but none at all in > others, because the exporter only ever requests siblings. Therefore a > collection with a deeply-nested structure can require hundreds more batches > than one which is shallow, despite having the same total number of archival > objects in both, regardless of how high you set the prefetch size. > > The OAI-PMH service has an additional issue that it cannot stream its > output. See here: > > https://archivesspace.atlassian.net/browse/ANW-1270 > > Andrew. > > > On 29/03/2022 17:37, Andy Boze wrote: > > Just to elaborate a bit on what Tom wrote, we are harvesting EAD records. > I've done a bit of comparison, making OAI requests for the same records on > 2.8.1 and 3.2. A record on 2.8.1 that took about 10 seconds , took about 3 > minutes on 3.2. A record that took about 3 minutes to respond on 2.8.1 > timed out on 3.2 after 20 minutes with an "Internal Server Error" message. > > Andy > > On 3/29/2022 11:57 AM, Tom Hanstra wrote: > > We have set up a test server running ArchivesSpace 3.2.0. As required, > that means a separate Solr instance which I've installed on the same > server. > > Most things have gone OK, but we are seeing some timeout issues with OAI > harvesting tests. The harvest will address a few of the records but > regularly receives "Internal Server Error" messages. What seems to be > happening is that we are hitting certain records which time out. We've > tried skipping over such records to see if it was just a bad record, but > that will simply cause a failure a bit further down the line. Our time out > is set for 20 minutes, which should be plenty of time. So these timeouts > don't make much sense. > > These records are harvesting without similar issues on our 2.8.1 instance, > so I would not expect this to be a record issue directly. Could it be > something about how we have set up Solr? I see no errors in any of our > ArchivesSpace or Solr logs, so I'm not sure how to debug this. Any > suggestions? > > Thanks, > Tom > > -- > *Tom Hanstra* > /Sr. Systems Administrator/ > hanstra at nd.edu > > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > -- *Tom Hanstra* *Sr. Systems Administrator* hanstra at nd.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From ccauste1 at swarthmore.edu Thu Mar 31 10:49:43 2022 From: ccauste1 at swarthmore.edu (Celia Caust-Ellenbogen) Date: Thu, 31 Mar 2022 10:49:43 -0400 Subject: [Archivesspace_Users_Group] Advice on born-digital accessioning in ArchivesSpace Message-ID: Hi folks, We're revamping our workflow for accessioning born-digital materials, and we'd love advice from folks using ASpace for this. In particular, we're stuck on questions about tracking locations for accessioning unprocessed born-digital materials in cloud storage...should we use instances or DAOs? If you have opinions on this and would be willing to discuss/advise, I would be grateful to hear from you! Celia -- Celia Caust-Ellenbogen (she/her/hers ) (pronounce my name ) Friends Historical Library of Swarthmore College ccauste1 at swarthmore.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From mcyzyk at jhu.edu Thu Mar 31 12:24:00 2022 From: mcyzyk at jhu.edu (Mark Cyzyk) Date: Thu, 31 Mar 2022 16:24:00 +0000 Subject: [Archivesspace_Users_Group] translation missing: en.date_type_bulk.bulk Message-ID: Dear ASpace List: Various ?translation missing? errors show up in different note fields in our ASpace instance. In particular, the error shows up when we add a bulk date to an archival object, which shows up like this on the staff side and in the PUI: ?translation missing: en.date_type_bulk.bulk: 1974 February 5-9? Here is a link to the PUI view of the archival object where you can see what I mean: https://aspace.library.jhu.edu/repositories/3/archival_objects/242662 I edited /locales/en.yml: Under date: &date_attributes section: date_type_bulk: <<: *date_attributes I added this: date_type_bulk.bulk: <<: *date_attributes Restarted ASpace. No joy. Not sure how to suppress this "translation missing" message. Advice appreciated! Mark -- <><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><> Mark Cyzyk, M.A., M.L.S. Library Applications Group The Sheridan Libraries The Johns Hopkins University mcyzyk at jhu.edu Verba volant, scripta manent. -------------- next part -------------- An HTML attachment was scrubbed... URL: From Jessica.Crouch at lyrasis.org Thu Mar 31 12:47:36 2022 From: Jessica.Crouch at lyrasis.org (Jessica Crouch) Date: Thu, 31 Mar 2022 16:47:36 +0000 Subject: [Archivesspace_Users_Group] ArchivesSpace Update - March 2022 In-Reply-To: References: Message-ID: [cid:image001.jpg at 01D7E600.7FF2B540] Upcoming Schedule at a Glance: Every Friday this month: Take a Break with ArchivesSpace April 1: Submissions due for the ArchivesSpace Inclusive Examples Project April 6: SNAP webinar: An Introductions to ArchivesSpace and the ArchivesSpace Member Community [cross posted on behalf of the Society of American Archivists Students and New Archives Professionals section] April 29: Apply now for the ArchivesSpace Member Match program (applications due April 29) May 24: Webinar: Using ArchivesSpace to create EAC-CPF records (90 minutes) Development We're working towards the next release, currently intended for May. You can always try out the latest development work on our test server at https://test.archivesspace.org/. Please note that items on the test server are works in progress. LYRASIS, as the organizational home for ArchivesSpace, is excited to announce that Casey Rhodes has joined us as the ArchivesSpace Developer. Casey?s experience working with complex legacy applications in similar domains, along with her extensive software development background will make her a welcome addition to the ArchivesSpace team and ArchivesSpace community. Casey will be responsible for implementing features and fixing bugs identified and prioritized by the ArchivesSpace community. She will work in collaboration with the ArchivesSpace Technical Lead Brian Hoffman and others on the Program Team, code committers, the Technical Advisory Council (TAC), and LYRASIS IT staff. Most recently, Casey served as a Senior Backend Developer at Deep Web Technologies (acquired by Amplyfi, Ltd.). Before that she served as an Electronic Engineer at the Air Force Research Laboratory ? Space Vehicles Directorate. Casey earned a Bachelor?s in Physics from the University of Rochester. Casey officially joined the ArchivesSpace team on March 7th. Please join us in welcoming Casey to the ArchivesSpace community! Community contribution requested in the ArchivesSpace Inclusive Examples Project The deadline for participation in the ArchivesSpace Inclusive Examples Project has been extended to Friday, April 1, 2022. We are particularly interested in receiving examples of the record types indicated with an asterisk in the list below. In the wake of the George Floyd and Breonna Taylor murders, and in the spirit of protest that followed, the ArchivesSpace community began a conversation about what it could do to promote diversity and inclusion while combating systemic racism in our field. That continuing conversation has led to a series of initiatives that we will undertake in the coming years, including an Inclusive Examples project. For this important project, ArchivesSpace is delighted to be working with Brittany Newberry of Georgia State University to update the examples provided in its workshop materials and test databases. We want the examples to be more representative of the diverse institutions that use ArchivesSpace. We are interested in adding examples from the ArchivesSpace user community. Below is a list of record types and collection types for which we are looking. In addition, we have created an agreement to provide information and expectations for how the data shared will be used. If you are interested in participating, please email a signed agreement and the records you'd like to share in one of the formats listed. Email ArchivesSpaceHome at lyrasis.org by Wednesday, March 23 [deadline extended to Friday, April 1] and we will forward your submission to Brittany Newberry for review. Feel free to contact us with any questions you may have. Possible Examples: Types of Records: * Resource records (EAD, MarcXML, CSV, Excel spreadsheet) * Accessions (MarcXML, Excel spreadsheet, CSV) * * Digital Objects (CSV, Excel Spreadsheet) * Subjects and Agents (MarcXML, Excel spreadsheet, CSV, EAC-CPF) Types of Institutions/Collections * Academic/University records * * Corporate/Business archives * * Government * Religious * * Non-profit/community * Minority-serving * Museum * Public Library * Historical Society * BIPOC * LGBTQ+ * Music/arts * Data should be in a format that can easily be ingested into ArchivesSpace. Templates are available for the record types where CSV or spreadsheet formats are indicated. Please contact ArchivesSpaceHome at lyrasis.org if you have questions about how to prepare your data. SNAP webinar: An Introduction to ArchivesSpace and the ArchivesSpace Member Community [cross posted on behalf of the Society of American Archivists Students and New Archives Professionals Section] Join the SAA Students and New Professionals (SNAP) section on Wednesday, April 6, 2022 at 1:00pm ET/10:00am PT to learn about ArchivesSpace and the ArchivesSpace user community. Christine Di Bella and Jessica Crouch will provide background on the ArchivesSpace archival information management system and sustainability model, the ArchivesSpace user community, and available resources to learn more about using and implementing ArchivesSpace. To learn more or to register, visit the SAA SNAP website at https://snaproundtable.wordpress.com/2022/03/10/an-introduction-to-archivesspace-and-the-archivesspace-user-community/. Webinar Announcement: Using ArchivesSpace to create EAC-CPF records (90 minutes) The next ArchivesSpace webinar will be a 90-minute learning opportunity on May 24th at 2:00pm ET/11:00am PT led by Regine Heberlein, Library IT Data Analyst at Princeton University, and Christine Di Bella, ArchivesSpace Program Manager, demonstrating how to create valid EAC-CPF records using ArchivesSpace and offering some tips and tricks for making the process easier within your repository. Originally scheduled for February 9th, this 90 minute learning opportunity has been postponed to May 24, 2022, at 2:00pm ET/11:00am PT. If you?ve already registered for this webinar, your registration has been transferred to this new date. If you need to cancel your registration, you can do so using the connection information provided via Zoom. Date: May 24, 2022 Time: 2:00pm ? 3:30pm ET (11:00am ? 12:30pm PT) Where: Zoom Registration: https://lyrasis.zoom.us/webinar/register/WN_e777kyjtQ6qjBMWeiiTWmg This webinar will be recorded and made available on the ArchivesSpace YouTube channel. Webinar description: The recent expansion of the agents module in ArchivesSpace greatly expanded the application?s support for the metadata standard Encoded Archival Context ? Corporate Bodies, Persons, and Families (EAC-CPF) and the potential for exchanging these records with other systems, including Social Networks and Archival Context (SNAC). Taking full advantage of this potential requires some work on the record creator?s part as ArchivesSpace?s requirements for creating agent records remain minimal. This learning opportunity will demonstrate how to create valid EAC-CPF records using ArchivesSpace and offer some tips and tricks for making the process easier within your repository. An open discussion and Q&A will follow. This learning opportunity introduces EAC-CPF in the context of ArchivesSpace but is not intended to be a full overview of the standard. Resources for learning more about EAC-CPF include: * Encoded Archival Standards: A Primer: https://www.youtube.com/watch?v=WYWQeBRnhz0 * EAC-CPF Community and Support page: https://eac.staatsbibliothek-berlin.de/community-and-mailinglist/ * EAC-CPF Tag Library: https://eac.staatsbibliothek-berlin.de/schemata-and-tag-library/ NOTE: This learning opportunity assumes basic knowledge of ArchivesSpace, including an understanding of agent records. If you do not have this, we recommend watching the videos of the Basics workshop series, available on YouTube at https://www.youtube.com/playlist?list=PL3cxupmXL7WiHyMc0uFmsCEIVOQmrI7FL. We will not be able to answer general questions about ArchivesSpace or specific questions about individual ArchivesSpace implementations during this session. Who should attend: Anyone interested in using ArchivesSpace to create valid EAC-CPF records. Take a Break with ArchivesSpace this Friday Whether you?ve continued to work from home, have returned to the office, or find yourself stuck somewhere in the middle, we could all use a break. In that spirit, ArchivesSpace will be reinstating our popular casual zoom open calls on Fridays. With a welcoming and robust member community all over the world, ArchivesSpace can offer camaraderie and relaxation, no matter the current state of the world. We are holding casual open calls via zoom at 12pm ET each Friday. We won?t be developing agendas or presentations for these calls. We just want to provide an opportunity to connect, chat and recharge. Use this as a time to get help or talk about ArchivesSpace (or anything else) in an informal setting or just have a beverage with other ArchivesSpace users during this stressful time. Whether you can attend once or plan to be there every Friday, these calls are open to everyone but registration is required to join. Register to join any open call at https://lyrasis.zoom.us/meeting/register/tZcldOGuqjotE9cNSaa6j45issVCKrEQKQYv We seek to provide a welcoming, fun, and safe community experience for everyone. The full text of the code of conduct is available at https://archivesspace.org/archivesspace-code-of-conduct. Please email ArchivesSpaceHome at lyrasis.org with any questions. Recordings now available: 2022 ArchivesSpace Online Forum Thank you to everyone who presented, led a discussion or attended some portion of the 4th annual ArchivesSpace Online Forum. It was a great two days hearing about the exciting work happening in ArchivesSpace and learning about new features, plugins and tips! The recordings and resources from the week?s sessions are now available on the event wiki. If you attended any portion of the forum, please take some time to fill out the post-forum evaluation. Your feedback will help us determine what did and didn?t work during this forum and how to make future forums even better. Again, thank you to all of you who attended and presented at this year?s Online Forum. We look hope to see you all at future ArchivesSpace events Apply Now to join the second cohort of ArchivesSpace Member Match program The ArchivesSpace Member Engagement sub-team is pleased to accept applications for the second cohort of the ArchivesSpace Member Match program. The Member Match program is an initiative to engage the ArchivesSpace membership community, created and organized by the Member Engagement sub-team of the ArchivesSpace User Advisory Council, with support from the ArchivesSpace Community Engagement Coordinator. The program is intended to be a resource and venue for peer-to-peer support between ArchivesSpace members. For one, year-long term, participants will be matched with a member with whom they can receive and offer professional insight, advice, and camaraderie. The program will also offer participants the opportunity to engage in exclusive events and enlightening discussions about ArchivesSpace and its active user community. Thanks to valuable feedback from the first cohort of Member Match Participants, we?ve implemented the following updates to the program: * Monthly Listserv Discussion Topics * Each month, a member of the Member Engagement sub-team will reach out to the Member Match listserv to spur discussion and encourage continued engagement between matches. * Quarterly Member Match Meet-Ups * These will be opportunities for large group socializing as well as the potential for dedicated time to spend with matches in breakout rooms. * Option to participate in small group matches of 3 people Eligibility Any individual affiliated with an ArchivesSpace member organization is eligible to participate in the ArchivesSpace Member Match program and there is no limit to the number of individuals from a member organization that may participate. If you are unsure of your organization?s ArchivesSpace membership status, visithttps://archivesspace.org/community/whos-using-archivesspace or email ArchivesSpaceHome at lyrasis.org. To Apply There is a short application to complete at https://airtable.com/shrDL4wQhc3gkBAlH Applications should be submitted by April 29th, 2022. Applicants will be notified of their matches no later than June 30th. To Learn More Visit the Member Match wiki: https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2198568994/ArchivesSpace+Member+Match+Program Please feel free to direct any questions to ArchivesSpaceHome at lyrasis.org Membership Update As of March 31, we have 465 General members, 22 Educational Program members, and 3 Registered Service Providers. If you are interested in your institution becoming a member of ArchivesSpace, please email us at ArchivesSpaceHome at lyrasis.org for more information. ________________________________ ArchivesSpace monthly updates provide news about ArchivesSpace community and program activities and are sent to our member listservs, the ArchivesSpace Google Group, and SAA?s Collection Management Section listserv, as well as being posted on the ArchivesSpace website. Please feel free to share this update with people you know who have an interest in ArchivesSpace but may not be on one of these lists. Jessica Dowd Crouch Community Engagement Coordinator for ArchivesSpace jessica.crouch at lyrasis.org [page1image482511520] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... 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