[Archivesspace_Users_Group] Generic top container note?
Olivia S Solis
livsolis at utexas.edu
Mon Feb 7 14:06:50 EST 2022
There was not an issue filed, but you inspired me to file my first JIRA
issue! Hopefully, I filled out everything correctly, but here is the ticket
if you or anyone else wants to add any comments:
On Wed, Feb 2, 2022 at 4:04 PM Anna Haywood <ahaywood at cca.qc.ca> wrote:
> Hello Olivia,
> This is a very late reply but I would like to second this idea. Our
> institution would be very interested in having a generic note field on top
> When we create accession records, we attach container instances to the
> accession record to keep track of which unprocessed boxes came with which
> accession. Rather than link to an external inventory, or have to create
> component records for unprocessed materials, we would prefer to be able to
> give a brief note about the container’s contents in this field.
> Please let me know if you open a development ticket because I would
> strongly support it.
> *Anna Haywood*Archiviste
> *Centre Canadien d'ArchitectureCanadian Centre for Architecture*
> 1920, rue Baile, Montréal, Québec, Canada, H3H 2S6
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> Qu'est-ce qui vous pousse à privilégier une caractéristique plutôt qu'une
> autre pour décrire un objet? <https://bit.ly/3ESiRoN>
> What makes you pick one characteristic over another to describe an object?
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> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org <
> archivesspace_users_group-bounces at lyralists.lyrasis.org> *On Behalf Of *Olivia
> S Solis
> *Sent:* Monday, December 13, 2021 1:13 PM
> *To:* Archivesspace Users Group <
> archivesspace_users_group at lyralists.lyrasis.org>
> *Subject:* [Archivesspace_Users_Group] Generic top container note?
> Hey all,
> I was wondering if any other institutions out there had an interest in a
> field that we have consistently found a need for: a generic note for staff
> attached to top container records. Reasons have included:
> - We renamed a box. Because boxes may be part of citations or
> referenced in numerous places in internal documentation, staff sometimes
> goes to absurd lengths to keep an old box number when it is no longer
> relevant or the box really should be renamed. Having the old box # in a
> note that is indexed gets rid of that problem as there is an immediately
> obvious place to document the change. Staff and researchers often look for
> a box number they've found in citations and notes. Keeping this information
> in a note on the container record would allow us to locate the correct
> container through a key-word search.
> - We merged two boxes into one.
> - We want to document the space left in a box and ASpace currently
> allows no way to do that.
> - The box has a nonstandard size (no container profile yet)
> - The box needs some upkeep (new label, new container, it's missing a
> - We can't find a box. It's happened. We want to document all the
> places we've looked
> - Other internal notes about the box's status, condition, barcode or
> indicator or history, restriction status.
> It seems like ASpace wants us to document information about top containers
> in other places including Processing Notes attached to specific archival
> objects/resource records/accessions, assessments, location notes. Location
> notes sometimes could work, but we have limited staff time and can't update
> numerous records (all the archival objects/collections attached to a box or
> assessments attached to AOs/collections) to document a single change.
> A generic note attached to top containers would solve a lot of problems
> for us. If you have encountered any similar issue, how have you approached
> them in ASpace?
> Olivia Solis, MSIS (she/her)
> Metadata Coordinator
> Dolph Briscoe Center for American History
> The University of Texas at Austin
> 2300 Red River St. Stop D1100
> Austin TX, 78712-1426
> (512) 232-8013
> Archivesspace_Users_Group mailing list
> Archivesspace_Users_Group at lyralists.lyrasis.org
Olivia Solis, MSIS (she/her)
Dolph Briscoe Center for American History
The University of Texas at Austin
2300 Red River St. Stop D1100
Austin TX, 78712-1426
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