[Archivesspace_Users_Group] Suppressed ArchivesSpace records in OAI-PMH

[Andy Boze]

We treated this as an ArchivesSpace bug. According tp openarchives.org, 
"If a record is no longer available then it is said to be deleted." 
ArchivesSpace only indicates that a record is deleted when it is 
actually deleted from the database, not when it becomes suppressed 
(contrary to what we believe it should).

We use Primo BackOffice, so I'm not familiar with VE. For our harvest, 
we do a regular harvest twice daily, then once a week we run a Cleanup 
(Delete DS and ReLoad) pipe, which effectively removes records that are 
no longer in the ASpace OAI data stream, even without having an explicit 
"delete" record.

Andy

On 8/2/2022 6:42 AM, Andrew Morrison wrote:
>  From my experience with Primo in a previous job, despite its many 
> flaws, it is unlikely to be the cause here.
> 
> 
> There is an open issue with ArchivesSpace which may be relevant:
> 
> 
> https://archivesspace.atlassian.net/browse/ANW-1301
> 
> 
> Especially the comment I've just added.
> 
> 
> I have no experience with Archive-It, but it declares only "transient" 
> (i.e. partial or inconsistent) support for deletions:
> 
> 
> https://archive-it.org/oai?verb=Identify
> 
> 
> Whereas ArchivesSpace declares "persistent" (i.e. full) support:
> 
> 
> https://test.archivesspace.org/oai?verb=Identify
> 
> 
> As suppressing/unpublishing records is distinct from deletion, 
> technically it is correct. But it is probably contrary to your 
> expectations, hence the solution (delete from Primo or get Ex Libris to 
> do it if you cannot) may be the same.
> 
> 
> Andrew.
> 
> 
> 
> 
> On 01/08/2022 19:14, Angela Kroeger wrote:
>> Thank you for the information, Sarah. Narrowing the issue down to the 
>> Primo side is very helpful.
>>
>> I'll ask on the Alma-L list to see if anyone has found a way to handle 
>> this themselves, and if not, I'll open a support ticket with Ex Libris.
>>
>> --Angela
>>
>> *Angela Kroeger*
>> Metadata Coordinator
>> Archives and Special Collections
>> UNO Libraries | Criss Library 107
>> University of Nebraska at Omaha | unomaha.edu
>>
>> 402.554.4159
>> akroeger at unomaha.edu <mailto:akroeger at unomaha.edu>
>> They | Them | Their
>>
>>
>> ------------------------------------------------------------------------
>> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org 
>> <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of 
>> Newhouse, Sarah <snewhouse at sciencehistory.org>
>> *Sent:* Monday, August 1, 2022 9:19 AM
>> *To:* Archivesspace Users Group 
>> <archivesspace_users_group at lyralists.lyrasis.org>
>> *Subject:* Re: [Archivesspace_Users_Group] Suppressed ArchivesSpace 
>> records in OAI-PMH
>> Non-NU Email
>> ------------------------------------------------------------------------
>>
>> Hi Angela,
>>
>> At my previous job we had a similar problem with Archive-It OAI 
>> imports into PrimoVE. We had to go ask ExLibris to remove the records 
>> from Primo as this was something we couldn’t do ourselves (!). I don’t 
>> remember the details, as our cataloging librarian handled it, but I 
>> think you should start with the assumption that this is a PrimoVE issue.
>>
>> __________________________________
>>
>> Sarah Newhouse /(she, her, hers)/
>> Digital Preservation Archivist
>> Othmer Library of Chemical History
>> t. +1.215.873.8249
>>
>> *Science History Institute *
>> Chemistry • Engineering • Life Sciences
>> 315 Chestnut Street • Philadelphia, PA 19106 • U.S.A.
>> Learn about the scientific discoveries that changed our world at 
>> sciencehistory.org/learn 
>> <https://urldefense.com/v3/__https://www.sciencehistory.org/learn__;!!PvXuogZ4sRB2p-tU!GryIw5n34sdnf-cdQaXeNgPCDvJAJJLlYcrEz2_MydtV65TnCNqxg2ShAvyM_zDUtqzUfG6dippIRXRUZPcNxHWCSCE$>
>>
>> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org 
>> <archivesspace_users_group-bounces at lyralists.lyrasis.org> *On Behalf 
>> Of *Angela Kroeger
>> *Sent:* Monday, August 1, 2022 10:09 AM
>> *To:* ArchivesSpace Users Group 
>> <archivesspace_users_group at lyralists.lyrasis.org>
>> *Subject:* [Archivesspace_Users_Group] Suppressed ArchivesSpace 
>> records in OAI-PMH
>>
>> I'm not sure if this is an ArchivesSpace issue or an Alma/Primo issue. 
>> I'm starting with ArchivesSpace.
>>
>> We have a hosted ArchivesSpace instance, with one repository set up to 
>> expose resource records via OAI-PMH. On the other end, we have an Alma 
>> discovery import profile set up to load these records into Primo VE. 
>> (The records are only being loaded and displayed in the Primo VE 
>> discovery layer; they are not being loaded into the Alma catalog.) 
>> This has been running smoothly for many months.
>>
>> Our new problem (or more likely an old problem that we never had the 
>> opportunity to notice before) is that resource records that have been 
>> unpublished and suppressed in ArchivesSpace are still showing up in 
>> Primo VE.
>>
>> I've looked at both the OAI-PMH settings in ArchivesSpace and the 
>> discovery import profile in Alma/Primo, and I can't see any setting to 
>> toggle inclusion/exclusion of suppressed records.
>>
>> How can I prevent suppressed ArchivesSpace records from being exposed 
>> for OAI-PMH harvesting?
>>
>> Or is the problem on the Primo VE side, with it failing to remove 
>> suppressed records?
>>
>> Thank you!
>>
>> --Angela
>>
>> *Angela Kroeger*
>>
>> Metadata Coordinator
>> Archives and Special Collections
>> UNO Libraries | Criss Library 107
>> University of Nebraska at Omaha | unomaha.edu
>>
>> 402.554.4159
>> akroeger at unomaha.edu <mailto:akroeger at unomaha.edu>
>> They | Them | Their
>>
>>
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> 
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-- 
Andy Boze, Associate Librarian
University of Notre Dame
271H Hesburgh Library
(574) 631-8708