[Archivesspace_Users_Group] Books in the Archives

Fri Apr 1 08:13:29 EDT 2022

Thank you Brad, Nicole, and everyone who has shared great examples.  I feel much better about including books within archival collections now.  Happy Friday to all!

All the best,
VivianLea

VivianLea Solek
Archivist
Knights of Columbus Supreme Council Archives

1 State Street
New Haven, CT 06511-6702
Phone 203 752-4578
Fax 203 865-0351

From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> On Behalf Of Brad Bauer
Sent: Friday, April 1, 2022 4:08 AM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] Books in the Archives

Dear VivianLea,

And one more example, from NYU Abu Dhabi:  we have done this a few times, chiefly for donated book collections in which the books demonstrate something about the collector's activities that could be of interest to our users, here are a couple of examples:

--Frauke Heard Bey and David Heard collection:
http://dlib.nyu.edu/findingaids/html/nyuad/ad_mc_064/<https://nam12.safelinks.protection.outlook.com/?url=http%3A%2F%2Fdlib.nyu.edu%2Ffindingaids%2Fhtml%2Fnyuad%2Fad_mc_064%2F&data=04%7C01%7Cvivianlea.solek%40kofc.org%7Cb5c3f4b731854b8cbc8108da13b6c2da%7C8a4b69f88bb74be59eda6c40a157248c%7C0%7C0%7C637843972928700934%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000&sdata=pSda3XRe9pfviFCMf1YRLjhLmIJUBcVSfEUM6hbA0%2B0%3D&reserved=0>
This is a growing collection of difficult-to-obtain materials from the early years of this country (UAE), donated by two longtime expats.  The collection is a mix of ephemeral publications, scholarly reprints and white papers, government publications, and other materials.  I hope to be able to catalog some of the books and upload them to OCLC, but the collection as a whole says something about two significant members of the expat community here, and their activities over the past 50 years, and for this reason the collection belongs together, and merits description in a finding aid.  Smaller format items I have put in boxes and folders as I would archival materials, whereas books are shelved separately, but given a sequential volume number as their container number, at least for the time being.

--Adnan Pachachi book collection:
http://dlib.nyu.edu/findingaids/html/nyuad/ad_mc_085/<https://nam12.safelinks.protection.outlook.com/?url=http%3A%2F%2Fdlib.nyu.edu%2Ffindingaids%2Fhtml%2Fnyuad%2Fad_mc_085%2F&data=04%7C01%7Cvivianlea.solek%40kofc.org%7Cb5c3f4b731854b8cbc8108da13b6c2da%7C8a4b69f88bb74be59eda6c40a157248c%7C0%7C0%7C637843972928700934%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000&sdata=tSXTxHoeZPinB1aqPRDxetojbybB%2Bdi6FQhD7cbA7ts%3D&reserved=0>
I had the opportunity to select titles from the estate of Mr. Pachachi, a longtime diplomat and advisor to the rulers of the UAE, following his passing.  Since there were many general interest titles, I skipped those and focused on books that were connected to his activities and his network of acquaintances, many of them represented through presentation copies of books given to him by their authors.

--Map collection
http://dlib.nyu.edu/findingaids/html/nyuad/ad_mc_019/<https://nam12.safelinks.protection.outlook.com/?url=http%3A%2F%2Fdlib.nyu.edu%2Ffindingaids%2Fhtml%2Fnyuad%2Fad_mc_019%2F&data=04%7C01%7Cvivianlea.solek%40kofc.org%7Cb5c3f4b731854b8cbc8108da13b6c2da%7C8a4b69f88bb74be59eda6c40a157248c%7C0%7C0%7C637843972928700934%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000&sdata=tVtDbOSQ8KViR5VqH%2BrJIL8F32WxRmXfN3E0ev6lGFA%3D&reserved=0>
Here is an example where individual maps are cataloged individually in OCLC and in our library catalog, but which are difficult to search in that catalog due to its structure.  My hope is that a finding aid can provide a bird's eye view of the collection, and make them much more accessible.

In other collections that are predominantly archival, but which have significant donations of books that came along with them, we try to catalog the books in OCLC, with a 500 note linking it to the collection.

None of these are perfect solutions, and as an archivist, creating finding aids for collections of books or maps does feel to me a bit like going against the grain.  But as mentioned in other posts, this does help us to get books out there that might otherwise be hidden due to the length of time it will take to catalog them.   I am always happy to find examples from other institutions that might help me improve on these practices as well.

Best regards,

Brad Bauer

On Mon, Mar 28, 2022 at 5:07 PM Solek, VivianLea <VivianLea.Solek at kofc.org<mailto:VivianLea.Solek at kofc.org>> wrote:
Good morning all,

Happy Monday.  Here's a conundrum to start off your week...

I'm a lone arranger with a large number of books within my archives.  I know that ASpace is not designed to handle books (but it can) and I have no other library catalog at my disposal.  Many of the books could be put within existing collections (defined as artificial assemblages).  My thought is to designate the last series in the collection as "books" and add the titles under that series record.

Has anyone done anything similar?  Thoughts? Concerns? Problems you've encountered?

Will appreciate any and all feedback on or off list.

MANY thanks!
VivianLea

VivianLea Solek
Archivist
Knights of Columbus Supreme Council Archives

1 State Street
New Haven, CT 06511-6702
Phone 203 752-4578
Fax 203 865-0351

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--
Brad Bauer
Associate Academic Librarian
Head, Archives and Special Collections
New York University Abu Dhabi
PO Box 129188
Saadiyat Island
Abu Dhabi, UAE
e-mail:  bdb3 at nyu.edu<mailto:bdb3 at nyu.edu>
phone:  +971 2 628 7335

CONFIDENTIALITY NOTICE: This message and any attachments may contain confidential, proprietary or legally privileged information and is intended only for the use of the addressee or addressees named above for its intended purpose. If you are not the intended recipient of this message, this message constitutes notice that any review, retransmission, distribution, copying or other use or taking any action in reliance on the information in this message and its attachments, is prohibited. If you receive this communication in error, please immediately advise the sender by reply e-mail and delete this message and its attachments from your system without keeping a copy. Unless expressly stated in this e-mail, nothing in this message may be construed as a digital or electronic signature. Thank you.
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