[Archivesspace_Users_Group] ArchivesSpace Update - December 2021

Jessica Crouch Jessica.Crouch at lyrasis.org
Mon Dec 20 12:25:46 EST 2021

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We are in the final stages of development and testing for version 3.2.0. Barring surprises we expect to put out the release candidate for 3.2.0 in the first few weeks of 2022. Version 3.2.0 will mark the transition to external Solr. It will also include some new features like custom reports and small improvements to the spreadsheet importers, as well as various bug fixes. More information will be provided at the time of the release candidate.

Log4J Vulnerability

Like many of you, we’ve been following the widespread reports about the Log4j security vulnerability that has been impacting many software applications. We don’t expect this vulnerability to be a problem for ArchivesSpace since ArchivesSpace does not use Log4j for logging.

An ArchivesSpace package does include two gems, ladle and mizuno, that use an older version of log4j that predates the vulnerability that has been so widely publicized and discussed. These are used only in development mode, and not of concern for those running ArchivesSpace in production mode. In future distributions we will look at removing these so there isn’t any confusion or perceived risk.

Solr is impacted independently of ArchivesSpace. Those using external Solr will want to follow Solr’s recommendations for addressing the vulnerability (https://solr.apache.org/security.html#apache-solr-affected-by-apache-log4j-cve-2021-44228). Because the version of ArchivesSpace’s embedded Solr predates this vulnerability, it should not be a problem for people running ArchivesSpace without external Solr.

Running external Solr with ArchivesSpace screencast now available

Due to necessary upgrades<https://archivesspace.org/archives/7135> that require moving to external deployment of Solr for the application, ArchivesSpace will require installing and configuring Solr with v3.2.0.  This change will not affect end users directly, but it will be a significant change for system administrators and others who deploy and manage ArchivesSpace.

ArchivesSpace offered a webinar<https://archivesspace.org/archives/7151> and has updated our technical documentation<https://archivesspace.github.io/tech-docs/provisioning/solr.html> in anticipation of this change.  We also now have a short screencast<https://youtu.be/1KbD0M_XfqI> available that walks those responsible for installing and configuring Solr though the process.

ArchivesSpace Trainers Corps “Office Hour”

The fourth ArchivesSpace Trainers Corps “Office Hour” will be Monday, January 24th at 2:00p.m. ET/11:00a.m. PT. In these office hours, members of the ArchivesSpace Trainers Corps will demo a task or tool frequently used by ArchivesSpace users and take questions related to the demo and topic.

For this open call, the Trainers Corps will briefly demo the new custom reports functionality available as of ArchivesSpace v3.2.0, which is scheduled for release in January 2022.  Following the presentation, you will have the opportunity to ask questions about the topic, followed by a general Q&A about generating reports in ArchivesSpace.

Date: January 24, 2022

Time: 2:00p.m. ET / 11:00a.m. PT

Topic: Custom reports functionality new with ArchivesSpace v3.2.0

Registration:  https://lyrasis.zoom.us/meeting/register/tZArdu2pqz0jHNUVwhux8HzqpRzAunZoVLLK

Throughout the past 12 months, the Trainers Corps has been offering regularly scheduled trainings and office hours covering a variety of topics on all things ArchivesSpace.  Registration for each training is separate and opens closer to each training date. Information about this training program is available at https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2331148319/ArchivesSpace+Community-Wide+Virtual+Training.

If you have any questions, feel free to contact us at ArchivesSpaceHome at lyrasis.org.

Webinar: Using ArchivesSpace to create EAC-CPF records (90 minutes)

The next ArchivesSpace webinar will be a 90-minute learning opportunity on February 9th at 2:00p.m. ET/11a.m. PT led by Regine Heberlein, Library IT Data Analyst at Princeton University, and Christine Di Bella, ArchivesSpace Program Manager, demonstrating how to create valid EAC-CPF records using ArchivesSpace and offering some tips and tricks for making the process easier within your repository.

Date: February 9, 2022

Time: 2:00p.m. – 3:30p.m. ET (11:00a.m. – 12:30p.m. PT)

Where: Zoom



This webinar will be recorded and made available on the ArchivesSpace YouTube channel.

Webinar description:

The recent expansion of the agents module in ArchivesSpace greatly expanded the application’s support for the metadata standard Encoded Archival Context – Corporate Bodies, Persons, and Families (EAC-CPF) and the potential for exchanging these records with other systems, including Social Networks and Archival Context (SNAC). Taking full advantage of this potential requires some work on the record creator’s part as ArchivesSpace’s requirements for creating agent records remain minimal.

This learning opportunity will demonstrate how to create valid EAC-CPF records using ArchivesSpace and offer some tips and tricks for making the process easier within your repository.

An open discussion and Q&A will follow.

This learning opportunity introduces EAC-CPF in the context of ArchivesSpace but is not intended to be a full overview of the standard. Resources for learning more about EAC-CPF include:

  *   Encoded Archival Standards: A Primer: https://www.youtube.com/watch?v=WYWQeBRnhz0
  *   EAC-CPF Community and Support page: https://eac.staatsbibliothek-berlin.de/community-and-mailinglist/
  *   EAC-CPF Tag Library: https://eac.staatsbibliothek-berlin.de/schemata-and-tag-library/

NOTE: This learning opportunity assumes basic knowledge of ArchivesSpace, including an understanding of agent records. If you do not have this, we recommend watching the videos of the Basics workshop series, available on YouTube at https://www.youtube.com/playlist?list=PL3cxupmXL7WiHyMc0uFmsCEIVOQmrI7FL. We will not be able to answer general questions about ArchivesSpace or specific questions about individual ArchivesSpace implementations during this session.

Who should attend:

Anyone interested in using ArchivesSpace to create valid EAC-CPF records.

ArchivesSpace Online Forum 2022 - Save the Date

Mark your calendars for our fourth annual Online Forum! Taking place March 21-22, 2022, our online forum will be a two-day event spanning a variety of time zones and ArchivesSpace experience levels.

More information will be provided soon about how to propose a topic or presentation.  Registration will open closer to the event date.  For now, be sure to save the date on your calendar.  We look forward to “seeing” many of you there.

ArchivesSpace Holiday Hours

Our office will be closed from December 24 to January 2. Normal office hours will resume on January 3rd. We wish you all warm and happy holidays!

Membership Update

We are excited to welcome our newest members to our community! Our new members since November 30th include:

  *   Eastern Illinois University, (Charleston, IL)

As of December 20, we have 460 General members, 21 Educational Program members, and 3 Registered Service Providers. If you are interested in your institution becoming a member of ArchivesSpace, please email us at ArchivesSpaceHome at lyrasis.org<mailto:ArchivesSpaceHome at lyrasis.org> for more information.


ArchivesSpace monthly updates provide news about ArchivesSpace community and program activities and are sent to our member listservs, the ArchivesSpace Google Group, and SAA’s Collection Management Section listserv, as well as being posted on the ArchivesSpace website. Please feel free to share this update with people you know who have an interest in ArchivesSpace but may not be on one of these lists.

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