[Archivesspace_Users_Group] Unpublished records and OAI

[Andy Boze]

As an example, here's an OAI request for a record that was previously 
published and is currently unpublished. I would expect the header to 
indicate that the record is deleted rather than giving an error.

< 
https://archivesspace.library.nd.edu/oai?verb=GetRecord&identifier=oai:und//repositories/2/resources/1541&metadataPrefix=oai_ead 
 >

When published, the record was harvested into our discovery system, but 
now that the record has been unpublished, our discovery system still 
contains the record.

Andy

On 8/5/21 12:38 PM, Majewski, Steven Dennis (sdm7g) wrote:
> 
> I’ve definitely seen deletions logged in my EAD OAI harvests, however, I haven’t tried to trace what actions are connected with those deletions or how it handles unpublishing portions or archival objects.
> I would suppose that it should update the EAD on the next harvest dropping the unpublished content, and a deletion only occurs when the top level resource is unpublished, but I can’t confirm that is does what I assume it should.
> ( I would have to set up some test instances, as for most of the sites I’m harvesting from, I can’t view resources in the staff interface to check against the OAI harvest. )
> 
> 
> — Steve.
> 
>> On Aug 5, 2021, at 12:27 PM, Andy Boze <Boze.1 at nd.edu> wrote:
>>
>> Hi, all.
>>
>> I'm hoping someone can enlighten me as to the expected behavior of unpublished, put previously published, records and OAI harvest. In the documentation at < https://archivesspace.github.io/tech-docs/architecture/oai-pmh/ >, it states "Unpublished and suppressed records and elements are not included in any of the OAI-PMH responses."
>>
>> We've tested that, and it works as described; however, if a published record is harvested, then the record is unpublished, should a subsequent harvest indicate that the record has been deleted? If not, then any system that has harvested the record will retain it. From what I can tell, ASpace does not send an OAI deleted status for records that become unpublished, which seems contrary to information I found at < https://www.openarchives.org/OAI/openarchivesprotocol.html#DeletedRecords >, "[i]f a record is no longer available then it is said to be deleted."
>>
>> Does anyone have any thoughts? Is there possibly an OAI setting I've missed? Thanks!
>>
>> -- 
>> Andy Boze, Associate Librarian
>> University of Notre Dame
>> 271H Hesburgh Library
>> (574) 631-8708
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-- 
Andy Boze, Associate Librarian
University of Notre Dame
271H Hesburgh Library
(574) 631-8708