[Archivesspace_Users_Group] digital object import issue

Wed Aug 4 17:32:18 EDT 2021

Benn,

I just attended a session in the Forum presented by Valerie Addonizio from Atlas Systems, she suggested using "0" or "1" for the TRUE/FALSE fields. And I am kicking myself because now I can't recall which is for True and which for false! Lol I didn't get it down in my notes quick enough.

[cid:image001.png at 01D78956.CB73DDC0]

Sarit Hand
Digital Archivist
AP Corporate Archives

200 Liberty Street
New York, NY 10281
T 212.621.7035

shand at ap.org<mailto:shand at ap.org>
ap.org<http://www.ap.org>
[cid:image002.png at 01D78956.CB73DDC0]

From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> On Behalf Of Benn Joseph
Sent: Wednesday, August 4, 2021 4:24 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] digital object import issue

[EXTERNAL]
Thanks Sarit--yes, we did just go back through the process again to verify that all AOs were published before importing digital objects with the 'bulk_import_DO_template.xlsx'. The "publish" column in this spreadsheet has "TRUE" throughout. After the load, the "publish" box for the digital objects is not checked.

This sounds like a bug, so I'll plan to submit a ticket unless this is something that was fixed in a later version.

Thanks!
--Benn

From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> <archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> On Behalf Of Hand, Sarit
Sent: Tuesday, August 03, 2021 2:31 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: Re: [Archivesspace_Users_Group] digital object import issue

Hi Benn,

This may seem obvious but just checking, are the Archival Object records, you are linking the DO records to, published?
When you use 'bulk_import_template.xlsx', Publish is determined by the status you set for the Archival Object record you are creating hence no Publish field for the digital object record. That importer is for bulk importing Archival Objects with an option to include a DO.

The 'bulk_import_DO_template.xlsx', is for uploading DO records to pre-existing AO records, I was unable to find anything in AS Help Center that indicates whether or not the pre-existing record in AS needs to be published or not.

If the Archival Objects you are linking to are published and the DOs are still importing FALSE, then maybe there is a glitch that needs to be fixed. Perhaps a support ticket?

I have not used the DO importer yet, but now I'll know to watch out for this, tnx.
Please update if/when you figure this out.
Cheers

[cid:image007.png at 01D78956.64FDDAF0]

Sarit Hand
Digital Archivist
AP Corporate Archives
200 Liberty Street
New York, NY 10281
T 212.621.7035

shand at ap.org<mailto:shand at ap.org>
ap.org<https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Furldefense.com%2Fv3%2F__http%3A%2Fwww.ap.org__%3B!!Dq0X2DkFhyF93HkjWTBQKhk!Hq-A_wGYcwVUD3P-m9CEeyHSIdxyeBGeWP2nXoSxAJvMF5N7EIzfoBMv_euGoj9zFXoIR77l%24&data=04%7C01%7Cshand%40ap.org%7Cde37cd53ce0545aab6ab08d95785c99f%7Ce442e1abfd6b4ba3abf3b020eb50df37%7C1%7C0%7C637637054844093634%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C2000&sdata=7vQ7XJIAZW6F0JeglHj36A0jEMWfKsDy6si4J08JC6A%3D&reserved=0>
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From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> <archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> On Behalf Of Benn Joseph
Sent: Tuesday, August 3, 2021 2:19 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: [Archivesspace_Users_Group] digital object import issue

[EXTERNAL]
Hi everyone,
We're trying to use the DO import spreadsheet to add digital objects to existing archival objects in a resource record using the templates here: https://github.com/archivesspace/archivesspace/tree/master/templates<https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Furldefense.com%2Fv3%2F__https%3A%2Fnam12.safelinks.protection.outlook.com%2F%3Furl%3Dhttps*3A*2F*2Fgithub.com*2Farchivesspace*2Farchivesspace*2Ftree*2Fmaster*2Ftemplates%26data%3D04*7C01*7Cshand*40ap.org*7C2b6c482cef1048e2145508d956ab3799*7Ce442e1abfd6b4ba3abf3b020eb50df37*7C1*7C0*7C637636116244260093*7CUnknown*7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0*3D*7C2000%26sdata%3DeoRQPjmZPaROcYkD0GEvryaFvMHmBcfg92iobB*2Bx*2Few*3D%26reserved%3D0__%3BJSUlJSUlJSUlJSUlJSUlJSUlJSUlJSU!!Dq0X2DkFhyF93HkjWTBQKhk!Hq-A_wGYcwVUD3P-m9CEeyHSIdxyeBGeWP2nXoSxAJvMF5N7EIzfoBMv_euGoj9zFSTE75eT%24&data=04%7C01%7Cshand%40ap.org%7Cde37cd53ce0545aab6ab08d95785c99f%7Ce442e1abfd6b4ba3abf3b020eb50df37%7C1%7C0%7C637637054844103626%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C2000&sdata=1Po3KJQB2Xq7vaa%2FMJ%2Bfx4yhn8CSVo9eHUsXAohgC3s%3D&reserved=0>

When using 'bulk_import_template.xlsx', we're able to import digital objects no problem, but they come into the system unpublished...and there isn't a column for 'publish=TRUE' in the digital object section. We've also tried using 'bulk_import_DO_template.xlsx' because that one does have a 'publish=' column, but even when it's set to TRUE, our digital objects are still coming into ASpace unpublished. We have a lot of these to do, and publishing them all manually will take forever!

We're using v2.8.1 and I can't find any bug reports mentioning this--attached is the DO import spreadsheet we tried most recently, in case anyone can see what we're missing.

Thanks!
--Benn

Benn Joseph (he/him/his)
Head, Collections Services
McCormick Library of Special Collections & University Archives
Northwestern University Libraries
Northwestern University
www.library.northwestern.edu<https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Furldefense.com%2Fv3%2F__https%3A%2Fnam12.safelinks.protection.outlook.com%2F%3Furl%3Dhttp*3A*2F*2Fwww.library.northwestern.edu*2F%26data%3D04*7C01*7Cshand*40ap.org*7C2b6c482cef1048e2145508d956ab3799*7Ce442e1abfd6b4ba3abf3b020eb50df37*7C1*7C0*7C637636116244270092*7CUnknown*7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0*3D*7C2000%26sdata%3DR4*2BUh4JLRfhei8fwfM9qfNpmwLzfaPH*2FgKUnlNloDC4*3D%26reserved%3D0__%3BJSUlJSUlJSUlJSUlJSUlJSUlJQ!!Dq0X2DkFhyF93HkjWTBQKhk!Hq-A_wGYcwVUD3P-m9CEeyHSIdxyeBGeWP2nXoSxAJvMF5N7EIzfoBMv_euGoj9zFT8QTG4j%24&data=04%7C01%7Cshand%40ap.org%7Cde37cd53ce0545aab6ab08d95785c99f%7Ce442e1abfd6b4ba3abf3b020eb50df37%7C1%7C0%7C637637054844103626%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C2000&sdata=jwgF6G98pCnJywS0itLnqRd39xiHmmzfOZx%2F6tmIikc%3D&reserved=0>
benn.joseph at northwestern.edu<mailto:benn.joseph at northwestern.edu%0d>
847.467.6581

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