[Archivesspace_Users_Group] ArchivesSpace Update - November 2020

Christine Di Bella christine.dibella at lyrasis.org
Mon Nov 30 13:22:49 EST 2020

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ArchivesSpace Update - November 2020


ArchivesSpace is announcing the availability of v2.8.1. You can download it at https://github.com/archivesspace/archivesspace/releases/tag/v2.8.1.

This release includes improvements to the spreadsheet importer, additional settable record type preferences, some bug fixes and small feature improvements, and a number of infrastructure upgrades. Included among these are some performance, indexer, and small backend and staff interface improvements courtesy of work Hudson Molonglo did for ArchivesSpace member institution Queensland State Archives as part of a larger project.

For spreadsheet importer fans: Some changes have been made to the spreadsheet importer in this release to extend its functionality and improve its performance, especially with large spreadsheets. Of particular note: there is now a validation option so that a user can do a test run with a file, providing the opportunity to clean up any errors outside ArchivesSpace before doing the actual import; the importer now accepts either Excel spreadsheets or CSV files that use the templates at https://github.com/archivesspace/archivesspace/tree/master/templates; and, while it is accessed from a resource record or resource component as before, the import now runs as a background job so that it can more easily handle large files and to make the log file downloadable and saved within ArchivesSpace. Also, a number of bugs that were introduced with the conversion of the spreadsheet from a plugin to ArchivesSpace have been fixed for this release.

Thanks very much to community members Andrew Morrison, Blake Carver, Brian Harrington, Dee Dee Crema, Douglas Simon, Greg Wiedeman, James Bullen, Jeremy Markowitz, Joshua Shaw, Mark Triggs, Noah Geraci, Payten Giles, and Steve Majewski for their code contributions to this release. Program team members Lora Woodford and Mark Cooper wrote and reviewed code and supervised the work of Bobbi Fox and Brian Zelip, who worked with us as contractors on this release. This release would, of course, not have been possible without the hard work of so many of our community groups, including our Development Prioritization, Testing, Technical Documentation, and User Documentation sub-teams, and Core Committers Group.

Information on upgrading to a new version of ArchivesSpace is available at https://archivesspace.github.io/tech-docs/administration/upgrading.html. If you have any difficulties, please let us know.

We expect to put out one more release in 2020, which will be almost exclusively focused on changes to the Agents module. You will hear more from us about that in December.

Position Announcement: ArchivesSpace Technical Lead

We are still accepting applications to be the next Technical Lead for ArchivesSpace. The Technical Lead works with a wide-ranging group of community stakeholders and is responsible for the overall development of the software application and management of the community-based code contribution process. The Technical Lead works to engage a broad set of developers to participate in the project, providing technical guidance, support and leadership to maintain a robust developer community.

This position is part of a geographically distributed team, and, as such, applications from candidates interested in telecommuting are very welcome.

To learn more, or to submit your resume and cover letter, please visit https://lyrasis.isolvedhire.com/jobs/145014.html. If you know of someone who may be interested, or if you are interested yourself, please feel free to reach out to Christine Di Bella at christine.dibella at lyrasis.org<mailto:christine.dibella at lyrasis.org> with any questions.

Volunteer for the Next Online Forum Planning Team

We are currently looking for volunteers for the working group for our third annual ArchivesSpace Online Forum! Planned for March 2021, this event will build on the success of the 2020 Online Forum,<https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/966688804/ArchivesSpace+Online+Forum+2020> which had over 500 registrants, participating from 15 different countries.

We would love this event to highlight the work institutions near and far are doing to integrate ArchivesSpace into their systems and workflows, especially as they've adapted to working from home throughout the past year. We expect to offer a variety of activities aimed at building community connections and contacts among our users. All ideas are welcome!

All community members are welcome to volunteer for this working group. We especially encourage those from our Small and Very Small member institutions as well as non-U.S. members to join in envisioning the next iteration of this event. We will schedule meetings and the forum itself in ways that allow for participation across time zones.

If you would like to volunteer, please contact Jessica Crouch at jessica.crouch at lyrasis.org<mailto:jessica.crouch at lyrasis.org> by December 15, 2020. We look forward to working together for another successful Online Forum.

Community Feedback Requested on the ArchivesSpace Code of Conduct

The ArchivesSpace Member Engagement sub-team of the User Advisory Council has drafted a new ArchivesSpace Code of Conduct and seeks input from all ArchivesSpace users. This Code of Conduct will apply to all participants in ArchivesSpace-supported activities, including events, meetings, listservs and other communication channels, and our GitHub repositories. It will be implemented beginning in the 2021 calendar year.

You can access the draft document and provide feedback at https://docs.google.com/forms/d/e/1FAIpQLSdQ5l8djzhvYeJVxZ4sbt_h2nL-O9h9DllRVLcVZh533v_JeA/viewform.

Please submit any comments by Friday, December 11th, at noon ET via the feedback form.

Notes Available from November 11 Community Open Call

Our most recent community Open Call took place on November 11. The notes are available at https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/1796440074/2020-11-11+Meeting+notes. If you have a question or topic you'd like to have addressed in a future call, please email Jessica at jessica.crouch at lyrasis.org<mailto:jessica.crouch at lyrasis.org>.

Membership Update

As of November 30, we have 413 General members, 21 Educational Program members, and 3 Registered Service Providers. If you are interested in your institution becoming a member of ArchivesSpace, please email us at ArchivesSpaceHome at lyrasis.org<mailto:ArchivesSpaceHome at lyrasis.org> for more information.


ArchivesSpace monthly updates provide news about ArchivesSpace community and program activities and are sent to our member listservs, the ArchivesSpace Google Group, and SAA's Collection Management Section listserv, as well as being posted on the ArchivesSpace website. Please feel free to share this update with people you know who have an interest in ArchivesSpace but may not be on one of these lists.

Christine Di Bella
ArchivesSpace Program Manager
christine.dibella at lyrasis.org<mailto:christine.dibella at lyrasis.org>
800.999.8558 x2905


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