[Archivesspace_Users_Group] Agent records in ArchivesSpace and compound or hyphenated surnames

Thu Jul 23 06:28:11 EDT 2020

Dear Matthew,

Many thanks for getting back to me- that's really useful to know. I completely agree about the NCA Rules- definitely not intuitive for the end user.

Best wishes,

Natalie

Natalie Adams
Systems Archivist
Cambridge University Library
________________________________
From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Matthew Neely <matthew.neely at bodleian.ox.ac.uk>
Sent: 23 July 2020 09:44
To: 'Archivesspace Users Group' <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] Agent records in ArchivesSpace and compound or hyphenated surnames

Hi Natalie,

The full name record is placed in the Primary Sort Name field in the Agent Record and we also use the Source and Rules fields. We don’t use the other fields.

I personally don’t think that the NCA guidance on compound surnames is particularly helpful.

Best wishes,

Matthew

----------------------------------

Matthew Neely

Senior Archivist

Special Collections

Bodleian Libraries

Tel: 01865 287158

Post: The Weston Library, Broad Street, Oxford, OX1 3BG

Email: matthew.neely at bodleian.ox.ac.uk<mailto:matthew.neely at bodleian.ox.ac.uk>

Web: http://www.bodleian.ox.ac.uk/weston

From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> On Behalf Of Natalie Adams
Sent: 22 July 2020 17:06
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] Agent records in ArchivesSpace and compound or hyphenated surnames

Dear Matthew and Daniel,

Many thanks for replying so quickly.

Matthew- could you share details of how Violet Bonham Carter's agent record is constructed in your staff interface?

Daniel- the issue with the UK's NCA Rules is that the primary part of the name is the final element of a compound or hyphenated surname (Carter in Matthew's example). I wanted to check we'd be right to construct an agent record like this:-

Primary part of name: Carter

Rest of name: Helen Violet Bonham

Not

Primary part of name: Bonham Carter

Rest of name: Helen Violet

A sanity check with the listserv would be reassuring!

Best wishes,

Natalie

Natalie Adams

Systems Archivist

Cambridge University Library

________________________________

From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> <archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> on behalf of Matthew Neely <matthew.neely at bodleian.ox.ac.uk<mailto:matthew.neely at bodleian.ox.ac.uk>>
Sent: 22 July 2020 16:24
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: Re: [Archivesspace_Users_Group] Agent records in ArchivesSpace and compound or hyphenated surnames

Hi Natalie,

We’ve followed the UK’s NCA Rules for Names in our implementation (a practice we have used historically at the Bodleian). For example, Violet Bonham Carter is Carter | Lady | Helen Violet | Bonham | 1887-1969 | née Asquith | Baroness Asquith of Yarnbury | Liberal political figure<https://archives.bodleian.ox.ac.uk/agents/people/4387> in the Primary Part of Name field in the Agent record.

Best wishes,

Matthew

----------------------------------

Matthew Neely

Senior Archivist

Special Collections

Bodleian Libraries

Tel: 01865 287158

Post: The Weston Library, Broad Street, Oxford, OX1 3BG

Email: matthew.neely at bodleian.ox.ac.uk<mailto:matthew.neely at bodleian.ox.ac.uk>

Web: http://www.bodleian.ox.ac.uk/weston

From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> <archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> On Behalf Of Natalie Adams
Sent: 22 July 2020 15:20
To: archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>
Subject: [Archivesspace_Users_Group] Agent records in ArchivesSpace and compound or hyphenated surnames

Dear all,

Are there any repositories on the list using ArchivesSpace for agent records who would be willing to share any guidance they have prepared for users/cataloguers about creating agent records? I'm specifically interested in conventions for entering compound and hyphenated surnames or last names.

Any advice would be really helpful.

Best wishes,

Natalie

Natalie Adams

Systems Archivist

Cambridge University Library

Natalie Adams

Systems Archivist

Cambridge University Library
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20200723/6c71d9df/attachment.html>