[Archivesspace_Users_Group] Better notifying users of digital content presence

Andrew Morrison andrew.morrison at bodleian.ox.ac.uk
Fri Feb 28 12:59:00 EST 2020

We do similar but have added a condition so it doesn't expand all for devices smaller than an iPad:

if ($(window).width() >= 768) { collapse_all('.note_panel',true); }


On Fri, 2020-02-28 at 17:26 +0000, Majewski, Steven Dennis (sdm7g) wrote:
We use the "open accordions by default" javascript method.

In plugins/local/public/views/layout_head.html.erb, we have:

<% if ( [ 'objects', 'resources' ].include?( controller.controller_name  ))  %>
<!--  expand all  -->
<script type="text/javascript" >
        $( function() { collapse_all( '.note_panel', true ); } );
<% end %><!-- end if controller.controller_name...  -->

I would also note that I’ve found that IF local mods can be done in javascript only, rather than customizing views, then it does make the local mods, on average, somewhat more maintainable. Changes are localized into that one layout_head template and checking for conflicts in new releases is a bit simpler. ( My preference. Your mileage may vary! )

— Steve M.

On Feb 28, 2020, at 11:35 AM, Custer, Mark <mark.custer at yale.edu<mailto:mark.custer at yale.edu>> wrote:


  1.  As far as I know, you would have to do that in a plugin right now. Here’s an example, since it’s not obvious where one would do that: https://github.com/YaleArchivesSpace/yale_pui_customizations/commit/18b7be17825cc84916d2b0ad6cd4cfe776545462#diff-7ff34653933e2e6d670c7b053db80db6  So, you just put a list of the notes you want to display above the accordions in the “non_folder” variable, and include the ones that appear in the accordions” in the “folder” variable.   All that said, I’d personally like to see the PUI try something else other than using accordions by default to hide notes.

  1.  I also think that Digital Objects in general should be overhauled in ArchivesSpace (both on the staff and public side)….  I’d actually prefer something like the “File URI” subrecords be something that you could associate with archival object, resource, an accession records, rather than have digital object records at all (we don’t isolate description in ASpace for anything else based on format).  That said, some folks have used a plugin to add a bit of javascript that opens all of the accordions by default so that the contents are immediately visible (and findable with a browser search).  That might be another way rather than just re-ordering what notes display above the accordions.  And then Harvard did even more helpful customizations to highlight digital objects by making them their own tab on the collection-level pages.  E.g.https://hollisarchives.lib.harvard.edu/repositories/24/resources/1248/digital_only  I definitely think that feature (or something like it) needs to be part of the core public interface!


From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Jordon Steele
Sent: Friday, 28 February, 2020 10:53 AM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: [Archivesspace_Users_Group] Better notifying users of digital content presence


When our collections have digital content associated with them, our practice is to add an “Existence and Location of Copies” note to the collection level indicating the presence of digital content like digitized copies of the originals. (We do other stuff at lower levels, too.) However, by default, this note only appears if you click the “Expand All” button. This means that users and staff often request boxes—especially small collections—without noticing that all or part of the collection is scanned.

We’re considering changing the order of the notes so that this note features more prominently, above the “Expand All” fold. I have two questions.

  1.  Is this something that is configurable in the standard staff-side interface of ASpace, or would the PUI plug-in need to be edited? (I think the answer is the latter, but just confirming I am not missing something.)
  2.  Bumping the note above the “Expand All” fold is just the first idea that came to mind. Do you have other ways you signal to users on the collection-level page the presence of digital content? If so, I’m all ears.

Thank you in advance, and sorry if this has been discussed before!



Jordon Steele
Hodson Curator of the University Archives
Sheridan Libraries
Johns Hopkins University
3400 N Charles St
Baltimore, MD 21218
jsteele at jhu.edu<mailto:jsteele at jhu.edu>

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