[Archivesspace_Users_Group] ArchivesSpace 2.8.1 Edit Default Values

Andrew Morrison andrew.morrison at bodleian.ox.ac.uk
Wed Dec 30 05:49:57 EST 2020

Is "Pre-populate Records?" checked in your own user preferences? User 
preferences take precedence over repository preferences, and both take 
precedence over global preferences. Initially your user preferences are 
unset, so a checkbox like "Pre-populate Records?" will appear unticked, 
but if it is enabled in repository or global preferences then it will 
work. However, if you edit your user preferences, for example to change 
the columns in a list view, when you click save that unticked checkbox 
means the feature will be disabled, for you, from that point on.

I do not think there is any way to return a user account to its initial 
state except by deleting a row in the MySQL database. It would be better 
if single checkboxes were replaced with three radio buttons labeled 
something like "Yes", "No", and "Use repository/global setting". Better 
yet, if admins could lock them into the last of those three, preventing 
users from changing them, then you could enforce policies like always 
user default values. But I suspect that would require a lot of work to 
implement and test.

Another thing to look out for is that default values are set up on a 
per-repository basis. So you can have "Pre-populate Records?" enabled in 
global preferences, but it will only actually work globally if all the 
repositories in your system have been set up with default values.


On 22/12/2020 16:23, Kim Pham wrote:
> Hello,
> I'm having trouble with the edit default values feature in 2.8.1. I'm 
> trying it with Resource records, and it works in our current 2.7.0 
> version, but it is not working in the 2.8.1 version that we want to 
> launch. I enabled Pre-populate in the global and repository 
> preferences but our values still don't show up. I also tried the 
> online sandbox http://sandbox.archivesspace.org/. Is anyone else 
> experiencing issues with this feature? Thanks,
> Kim Pham
> Information Technologies Librarian, University of Denver
> 303-871-2285
> @tolloid
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