[Archivesspace_Users_Group] ArchivesSpace Update - August 2020

Mon Aug 31 13:39:41 EDT 2020

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August 2020 Update

Development

We're working on the next version of ArchivesSpace, which will come out later in the year. The major focus of work right now is finishing up expanding the agents module. We're also working on enhancements to the spreadsheet importer, reviewing some substantial community pull requests, and gem upgrades.

If you upgraded to 2.8.0, please note that due the addition of background jobs to the index in this release, plugins that create background jobs will cause an indexing loop if they are disabled. While the vast majority of users will not encounter this, it is most likely to be encountered if users have run the language cleanup plugins released in conjunction with 2.6.0. The workaround for now is to reenable the plugin (or keep it enabled if the job is run in 2.8.0). The plugin itself should not be re-run. This issue will be corrected in a future release.

Feedback form for ArchivesSpace antiracism and inclusion ideas now available

Thank you to all who have been contributing thoughts and suggestions to our continuing discussions around how ArchivesSpace can support and amplify efforts around antiracism and inclusion, and how ArchivesSpace itself can be more inclusive over the last few months.

We've compiled the many ideas into a feedback form that will help guide some decisions about next steps. All ArchivesSpace users and community members are welcome to comment on these ideas or contribute new ideas. We are fortunate that we have received many excellent suggestions; you do not have to comment on all suggestions unless you want to.

The feedback form is available at https://www.surveymonkey.com/r/NQWT6JQ.

Some ideas may be fairly simple to implement, others may require considerable cooperation and discussion across the community, including the involvement of the ArchivesSpace Governance Board. The feedback you provide will help us work together to make as much progress as we can on these issues.

We have extended the date to submit feedback form responses to September 4. If you would like to reach out about this form, ideas, or next steps, please contact us at ArchivesSpaceHome at lyrasis.org  at any time. We welcome your participation in any form.

Webinar Announcement: Integrating ArchivesSpace with CollectionSpace

The next webinar in the Integrations with ArchivesSpace series will be Wednesday, September 16, at 2pm ET.  Each webinar in this series highlights an integration with another application used in archives that ArchivesSpace members have worked on or requested.

Our tenth webinar in this series will be an open discussion on an integration between ArchivesSpace and CollectionSpace<https://www.collectionspace.org/>, a museum-focused open source collections management system.

When: September 16, 2020

Time: 2:00 p.m. – 3:00 p.m. ET (11:00 a.m. – noon PT)

Where: Zoom

Registration: https://lyrasis.zoom.us/webinar/register/WN_rmZEc6O6TMGQn85k3lgIOQ

In order to provide a secure webinar experience and ensure adequate space in our Zoom environment, registration is now required for our webinars.  Our webinars continue to be free and open to anyone using or interested in ArchivesSpace.

Webinar description:

This webinar will be recorded and made available on the ArchivesSpace YouTube channel.

In this webinar, representatives from both ArchivesSpace and CollectionSpace will briefly highlight the core elements of each application, how they are similar and where they differ in terms of functionality and the types of content they describe.

An open discussion on community use cases and goals for an ArchivesSpace/CollectionSpace integration will follow.  Please bring your ideas for how you would like to use ArchivesSpace and CollectionSpace together. The foundation of this discussion will be the initial feedback received on the recent survey disseminated by CollectionSpace about what their community wants in an ArchivesSpace/CollectionSpace integration.   This survey is available at bit.ly/aspace_cspace<https://t.co/ExXjSYAsJp?amp=1>.

Webinar Presenters:

Linda Colet has 20+ years experience in collections management and digital planning in the museum field. Her outreach work with CollectionSpace (LYRASIS) involves speaking with the museum community on how their collections management system needs fit within their overall digital strategy.  She is also an adjunct art history teacher at Northern Virginia Community College.

Christine Di Bella is the Program Manager for ArchivesSpace and involved in all aspects of the program, working closely and collaboratively with the community, advisory groups, and Governance Board to set and implement the strategy and goals for ArchivesSpace. Christine has worked as an archivist for over 20 years in academic and non-profit settings, including some where she managed both archives and art and artifact collections.

Who should attend:

Anyone using or interested in using ArchivesSpace or CollectionSpace and a possible integration between the two systems.  Those with use cases they’d like to share are highly encouraged to attend and participate in the discussion.

Questions?

Contact Jessica at jessica.crouch at lyrasis.org if you have questions about this webinar or the Integrations with ArchivesSpace webinar series.

Webinar Announcement from our Registered Service Provider Atlas Systems

Atlas Systems Webinar: Know Thy Config: An Introduction

When: Wednesday, September 23, 2020, 2-3pm EST

Please join Atlas Systems' Special Collections & Archives Technical Consultant Valerie Addonizio for a general introduction to the ArchivesSpace ‘config,’ a file of settings that controls aspects of ArchivesSpace that you may not be familiar with. This webinar is intended to raise general awareness of the config, what it does, how you can request to make changes to it, and how to maintain it over time by keeping track of updates. This webinar assumes no experience with the config, but does assume familiarity with the ArchivesSpace staff interface and PUI. A recording will be available for those who are unable to attend the live presentation.

Please register<https://www.eventbrite.com/e/archivesspace-know-thy-config-an-introduction-tickets-117795157487> for the Atlas Systems webinar Know Thy Config: An Introduction on Sept 23, 2020, 2-3pm EST through EventBrite<https://www.eventbrite.com/e/archivesspace-know-thy-config-an-introduction-tickets-117795157487>. After registering, you will receive a confirmation email. Zoom info will follow in a second email two days before the event.

Recordings and presentation slides from the ArchivesSpace Member Forum now available

Thank you to everyone who attended the 6th Annual ArchivesSpace Member Forum on August 3-7, 2020.

The recordings from the August 3 sessions and presentation slides from both August 3 and 4 activities are now available at https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/1422819333/ArchivesSpace+Member+Forum+2020.

If you attended any portion of the forum and have not yet completed our post forum evaluation, please take a few minutes to fill out the post-workshop evaluation at https://www.surveymonkey.com/r/7CBD37Z. We very much want to know what you liked, what we could have done better, and what you’d like for future events like this.

Membership Update

We are excited to welcome our newest members to our community! Our new members since July 31 include:

  *   Cook County Government (Chicago, IL)
  *   Sam Houston State University (Huntsville, TX)
  *   University of New Mexico (Albuquerque, NM)

As of August 31, we have 417 General members, 21 Educational Program members, and 3 Registered Service Providers. If you are interested in your institution becoming a member of ArchivesSpace, please email us at ArchivesSpaceHome at lyrasis.org<mailto:ArchivesSpaceHome at lyrasis.org> for more information.

________________________________

ArchivesSpace monthly updates provide news about ArchivesSpace community and program activities and are sent to our member listservs, the ArchivesSpace Google Group, and SAA’s Collection Management Section listserv, as well as being posted on the ArchivesSpace website. Please feel free to share this update with people you know who have an interest in ArchivesSpace but may not be on one of these lists.

Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.crouch at lyrasis.org<mailto:jessica.crouch at lyrasis.org>
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