[Archivesspace_Users_Group] Database query to recreate inventory hierarchy?

Olivia S Solis livsolis at utexas.edu
Fri Sep 20 09:48:01 EDT 2019

Hi all,

I have been trying to figure out a database query that will list all the
archival objects in a resource record's display_strings and their
associated ids in the order that they appear in the resource record. This
has proven more challenging than I thought. I can't find the magical query
that will leverage root_record_id (i.e. the resource record), parent_id,
and position.

If anyone else has figured this out, please let me know!

FYI, this is our use case, though I see many other uses for this query. We
publish our EAD to TARO, a consortia of Texas archives. TARO's style is to
only display the first container in a series of <c>s with the same
container and omit containers until there is a new container. A lot of our
early EAD therefore has the first box in a series of <c>s with the same
box. It looked fine in TARO! Not so much in ASpace. See screenshots below
for an example:


vs. EAD:

This problem affects thousands of archival objects, so manually fixing this
in the GUI would be extremely burdensome for us. I'd like to retrieve
archival objects in the order they appear in a resource record. In this
particular case, I'd also join the boxes and their IDs so that I could
either use fill down in OpenRefine or copy the box and paste is down in a
spreadsheet. Then I'd use the API to add the missing container instances.
But the essential problem I am having is that I just can't figure out the
database query to retrieve the AOs in order.

Hopefully, this is clear. If anyone can help, let me know please!


Olivia Solis, MSIS
Metadata Coordinator
Dolph Briscoe Center for American History
The University of Texas at Austin
2300 Red River St. Stop D1100
Austin TX, 78712-1426
(512) 232-8013
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