From Jessica.Crouch at lyrasis.org  Tue Sep  3 12:03:07 2019
From: Jessica.Crouch at lyrasis.org (Jessica Crouch)
Date: Tue, 3 Sep 2019 16:03:07 +0000
Subject: [Archivesspace_Users_Group] Volunteers Needed: Southeastern
	Regional Forum Planning Group
Message-ID: <6F79D2E4-4086-4C21-B45D-BDAFE13667E5@lyrasis.org>

We are looking for volunteers from member institutions of all sizes to form a working group to plan the agenda and program for our next regional forum in Columbia, South Carolina!



ArchivesSpace will hold its first Southeastern Regional Forum at the University of South Carolina in Columbia, SC, on November 15, 2019.  As with previous regional forums, this will be a free opportunity for staff of ArchivesSpace member institutions to meet and share information with each other and the program team.  Working group volunteers are essential to the success of regional forums as they work with me to create a program that reflects local users? interests and activities.



Please contact me at jessica.crouch at lyrasis.org<mailto:jessica.crouch at lyrasis.org> to volunteer by September 18th. Registration for the Southeastern Regional Forum will open closer to the time of the event.

 Thank you,

Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.crouch at lyrasis.org<mailto:jessica.crouch at lyrasis.org>
Skype: jdowdcrouch

[page1image482511520]

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From Henry.Steele at tufts.edu  Wed Sep  4 15:28:32 2019
From: Henry.Steele at tufts.edu (Steele, Henry)
Date: Wed, 4 Sep 2019 19:28:32 +0000
Subject: [Archivesspace_Users_Group] question about changing "Citation" page
	action options
Message-ID: <F445A4906FEC5844ABD8C43A712B3B45ED70E1B3@SSVMEXDAG01MB05.tufts.ad.tufts.edu>

I am working with Digital Collections & Archives at Tufts to modify the PUI with our branding, etc.  I have a question about changing the functionality of one of the action buttons at the top of the page when you're in the context of a record.

We want to change the output of the "Citation" button when you're in the context of a resource, to remove the "URL" and "Accessed: <datestamp>" parts of the outputted citation.  I spent some time this afternoon trying to find where to do this, and the nearest thing I could find was Harvard's PUI plugin:  https://github.com/harvard-library/aspace-hvd-pui/blob/master/public/plugin_init.rb<https://nam05.safelinks.protection.outlook.com/?url=https%3A%2F%2Fgithub.com%2Fharvard-library%2Faspace-hvd-pui%2Fblob%2Fmaster%2Fpublic%2Fplugin_init.rb&data=02%7C01%7Cmark.custer%40yale.edu%7C2e6f375d5c084490b50008d7316aa1b3%7Cdd8cbebb21394df8b4114e3e87abeb5c%7C0%7C0%7C637032206368478026&sdata=4sb7ZMfQpZG5nZ%2BJKItS9LtmxEZiKtNzc7hEKe3rP%2Bs%3D&reserved=0>    But after fiddling for a bit I couldn't get this to work.  Plus it would be great if we don't have to import a whole plugin, since most of these are configuration changes akin to what you and Tufts want to do, with their branding

Has anyone ever attempted this, or know where this behavior can be changed?


Henry Steele
Systems Librarian
Tufts University Library Technology Services
(617)627-5239

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From dmichelson at smith.edu  Wed Sep  4 15:34:06 2019
From: dmichelson at smith.edu (Daniel Michelson)
Date: Wed, 4 Sep 2019 15:34:06 -0400
Subject: [Archivesspace_Users_Group] question about changing "Citation"
 page action options
In-Reply-To: <F445A4906FEC5844ABD8C43A712B3B45ED70E1B3@SSVMEXDAG01MB05.tufts.ad.tufts.edu>
References: <F445A4906FEC5844ABD8C43A712B3B45ED70E1B3@SSVMEXDAG01MB05.tufts.ad.tufts.edu>
Message-ID: <CAOS_AZkaLCKuYJ8Xrw7dH2ZfsDQkEznhOw0F8JP3SCKUat31ww@mail.gmail.com>

Hi Henry,

It won't be of help right now, but I've created a ticket
<https://archivesspace.atlassian.net/browse/ANW-921?atlOrigin=eyJpIjoiYWQ4NGY1ZGEwNzc1NGFhMzliZTg4NGQ0MWNjZGFjNDIiLCJwIjoiaiJ9>
asking for the removal of the URL and date accessed from the citation,
since it doesn't comply with DACS.

Dan

On Wed, Sep 4, 2019 at 3:28 PM Steele, Henry <Henry.Steele at tufts.edu> wrote:

> I am working with Digital Collections & Archives at Tufts to modify the
> PUI with our branding, etc.  I have a question about changing the
> functionality of one of the action buttons at the top of the page when
> you?re in the context of a record.
>
>
>
> We want to change the output of the ?Citation? button when you?re in the
> context of a resource, to remove the ?URL? and ?Accessed: <datestamp>?
> parts of the outputted citation.  I spent some time this afternoon trying
> to find where to do this, and the nearest thing I could find was Harvard?s
> PUI plugin:
> https://github.com/harvard-library/aspace-hvd-pui/blob/master/public/plugin_init.rb
> <https://nam05.safelinks.protection.outlook.com/?url=https%3A%2F%2Fgithub.com%2Fharvard-library%2Faspace-hvd-pui%2Fblob%2Fmaster%2Fpublic%2Fplugin_init.rb&data=02%7C01%7Cmark.custer%40yale.edu%7C2e6f375d5c084490b50008d7316aa1b3%7Cdd8cbebb21394df8b4114e3e87abeb5c%7C0%7C0%7C637032206368478026&sdata=4sb7ZMfQpZG5nZ%2BJKItS9LtmxEZiKtNzc7hEKe3rP%2Bs%3D&reserved=0>
>    But after fiddling for a bit I couldn?t get this to work.  Plus it
> would be great if we don?t have to import a whole plugin, since most of
> these are configuration changes akin to what you and Tufts want to do, with
> their branding
>
>
>
> Has anyone ever attempted this, or know where this behavior can be changed?
>
>
>
>
>
> Henry Steele
>
> Systems Librarian
>
> Tufts University Library Technology Services
>
> (617)627-5239
>
>
> _______________________________________________
> Archivesspace_Users_Group mailing list
> Archivesspace_Users_Group at lyralists.lyrasis.org
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
>


-- 
Dan Michelson
Project Manager Archivist
Smith College Special Collections
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From ltang5 at msu.edu  Wed Sep  4 15:49:49 2019
From: ltang5 at msu.edu (Tang, Lydia)
Date: Wed, 4 Sep 2019 19:49:49 +0000
Subject: [Archivesspace_Users_Group] question about changing "Citation"
 page action options
In-Reply-To: <CAOS_AZkaLCKuYJ8Xrw7dH2ZfsDQkEznhOw0F8JP3SCKUat31ww@mail.gmail.com>
References: <F445A4906FEC5844ABD8C43A712B3B45ED70E1B3@SSVMEXDAG01MB05.tufts.ad.tufts.edu>
 <CAOS_AZkaLCKuYJ8Xrw7dH2ZfsDQkEznhOw0F8JP3SCKUat31ww@mail.gmail.com>
Message-ID: <3AB681A8-10BD-44BC-A9DB-A6CAF75D94B0@msu.edu>

Hi Dan and Henry,
We recently discussed this ticket at Dev. Pri. and would love further input from everyone about it.  The reason for the URL and access date is that it can accurately cite the finding aid as potentially an evolving web page.  This could be really helpful for researchers referring to collections/finding aids that are actively being processed/revised.  I definitely see your point though that the citation note in DACS refers to the collection, not necessarily the finding aid, and thus the URL and access date wouldn?t be appropriate.  How do others feel about this topic?  Perhaps if there was a way to customize the citation generator by the backend or staff interface, that would be helpful, so institutions could decide individually?  What other solutions would be better?
Thanks for bringing this up!  Looking forward to hearing others? input!
Lydia
Dev. Pri. co-chair

From: <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Daniel Michelson <dmichelson at smith.edu>
Reply-To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Date: Wednesday, September 4, 2019 at 3:35 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] question about changing "Citation" page action options

Hi Henry,

It won't be of help right now, but I've created a ticket<https://urldefense.proofpoint.com/v2/url?u=https-3A__archivesspace.atlassian.net_browse_ANW-2D921-3FatlOrigin-3DeyJpIjoiYWQ4NGY1ZGEwNzc1NGFhMzliZTg4NGQ0MWNjZGFjNDIiLCJwIjoiaiJ9&d=DwMFaQ&c=nE__W8dFE-shTxStwXtp0A&r=lG1-HSCEGsZJf-_mV6BDLh4PvkC3fOv47rKbM_dbh1g&m=FVNm3r9iVikXE-vQ6NC1Y93pLNul9mES5WMPYFbBH-c&s=paitNYx4bk-EqIwkauC_VJOPoNRtRGFVWoX-MDBOELY&e=> asking for the removal of the URL and date accessed from the citation, since it doesn't comply with DACS.

Dan

On Wed, Sep 4, 2019 at 3:28 PM Steele, Henry <Henry.Steele at tufts.edu<mailto:Henry.Steele at tufts.edu>> wrote:
I am working with Digital Collections & Archives at Tufts to modify the PUI with our branding, etc.  I have a question about changing the functionality of one of the action buttons at the top of the page when you?re in the context of a record.

We want to change the output of the ?Citation? button when you?re in the context of a resource, to remove the ?URL? and ?Accessed: <datestamp>? parts of the outputted citation.  I spent some time this afternoon trying to find where to do this, and the nearest thing I could find was Harvard?s PUI plugin:  https://github.com/harvard-library/aspace-hvd-pui/blob/master/public/plugin_init.rb<https://urldefense.proofpoint.com/v2/url?u=https-3A__nam05.safelinks.protection.outlook.com_-3Furl-3Dhttps-253A-252F-252Fgithub.com-252Fharvard-2Dlibrary-252Faspace-2Dhvd-2Dpui-252Fblob-252Fmaster-252Fpublic-252Fplugin-5Finit.rb-26data-3D02-257C01-257Cmark.custer-2540yale.edu-257C2e6f375d5c084490b50008d7316aa1b3-257Cdd8cbebb21394df8b4114e3e87abeb5c-257C0-257C0-257C637032206368478026-26sdata-3D4sb7ZMfQpZG5nZ-252BJKItS9LtmxEZiKtNzc7hEKe3rP-252Bs-253D-26reserved-3D0&d=DwMFaQ&c=nE__W8dFE-shTxStwXtp0A&r=lG1-HSCEGsZJf-_mV6BDLh4PvkC3fOv47rKbM_dbh1g&m=FVNm3r9iVikXE-vQ6NC1Y93pLNul9mES5WMPYFbBH-c&s=bITC2BeefW9LdTgBwj9rOQdkvkSC-nTiZgc5WjT9F-c&e=>    But after fiddling for a bit I couldn?t get this to work.  Plus it would be great if we don?t have to import a whole plugin, since most of these are configuration changes akin to what you and Tufts want to do, with their branding

Has anyone ever attempted this, or know where this behavior can be changed?


Henry Steele
Systems Librarian
Tufts University Library Technology Services
(617)627-5239

_______________________________________________
Archivesspace_Users_Group mailing list
Archivesspace_Users_Group at lyralists.lyrasis.org<mailto:Archivesspace_Users_Group at lyralists.lyrasis.org>
http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group<https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=DwMFaQ&c=nE__W8dFE-shTxStwXtp0A&r=lG1-HSCEGsZJf-_mV6BDLh4PvkC3fOv47rKbM_dbh1g&m=FVNm3r9iVikXE-vQ6NC1Y93pLNul9mES5WMPYFbBH-c&s=D6EECRg5eh41WDxO3eL5yoEMxVTyoxP-WuV2SPx1jBI&e=>


--
Dan Michelson
Project Manager Archivist
Smith College Special Collections
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From dmichelson at smith.edu  Wed Sep  4 16:12:06 2019
From: dmichelson at smith.edu (Daniel Michelson)
Date: Wed, 4 Sep 2019 16:12:06 -0400
Subject: [Archivesspace_Users_Group] question about changing "Citation"
 page action options
In-Reply-To: <3AB681A8-10BD-44BC-A9DB-A6CAF75D94B0@msu.edu>
References: <F445A4906FEC5844ABD8C43A712B3B45ED70E1B3@SSVMEXDAG01MB05.tufts.ad.tufts.edu>
 <CAOS_AZkaLCKuYJ8Xrw7dH2ZfsDQkEznhOw0F8JP3SCKUat31ww@mail.gmail.com>
 <3AB681A8-10BD-44BC-A9DB-A6CAF75D94B0@msu.edu>
Message-ID: <CAOS_AZ=6FWLdEZ7-sQqw5hU=am6Z_4SbkXuWYt115-bcxFR2wQ@mail.gmail.com>

Hi Lydia,

I can certainly see value in making it easy to cite the finding aid itself,
but the citation function explicitly pulls from the preferred citation
note, which in EAD is defined as "An element for specifying how users
should cite the described materials in publication credits."
<http://www.loc.gov/ead/EAD3taglib/EAD3.html#elem-prefercite>

It seems to me that the URL and date accessed should be removed in the next
version, which would immediately bring ArchivesSpace into compliance with
DACS.  While I generally support making the PUI as customizable as
possible, I don't see why it we would want the option to have a citation
that is not compliant with descriptive standards.

That said, an additional (clearly distinguished) function for generating a
citation for the finding aid itself would be a nice feature to have once
the existing citation is corrected.

All the best,

Dan

On Wed, Sep 4, 2019 at 3:49 PM Tang, Lydia <ltang5 at msu.edu> wrote:

> Hi Dan and Henry,
>
> We recently discussed this ticket at Dev. Pri. and would love further
> input from everyone about it.  The reason for the URL and access date is
> that it can accurately cite the finding aid as potentially an evolving web
> page.  This could be really helpful for researchers referring to
> collections/finding aids that are actively being processed/revised.  I
> definitely see your point though that the citation note in DACS refers to
> the collection, not necessarily the finding aid, and thus the URL and
> access date wouldn?t be appropriate.  How do others feel about this topic?
> Perhaps if there was a way to customize the citation generator by the
> backend or staff interface, that would be helpful, so institutions could
> decide individually?  What other solutions would be better?
>
> Thanks for bringing this up!  Looking forward to hearing others? input!
>
> Lydia
>
> Dev. Pri. co-chair
>
>
>
> *From: *<archivesspace_users_group-bounces at lyralists.lyrasis.org> on
> behalf of Daniel Michelson <dmichelson at smith.edu>
> *Reply-To: *Archivesspace Users Group <
> archivesspace_users_group at lyralists.lyrasis.org>
> *Date: *Wednesday, September 4, 2019 at 3:35 PM
> *To: *Archivesspace Users Group <
> archivesspace_users_group at lyralists.lyrasis.org>
> *Subject: *Re: [Archivesspace_Users_Group] question about changing
> "Citation" page action options
>
>
>
> Hi Henry,
>
>
>
> It won't be of help right now, but I've created a ticket
> <https://urldefense.proofpoint.com/v2/url?u=https-3A__archivesspace.atlassian.net_browse_ANW-2D921-3FatlOrigin-3DeyJpIjoiYWQ4NGY1ZGEwNzc1NGFhMzliZTg4NGQ0MWNjZGFjNDIiLCJwIjoiaiJ9&d=DwMFaQ&c=nE__W8dFE-shTxStwXtp0A&r=lG1-HSCEGsZJf-_mV6BDLh4PvkC3fOv47rKbM_dbh1g&m=FVNm3r9iVikXE-vQ6NC1Y93pLNul9mES5WMPYFbBH-c&s=paitNYx4bk-EqIwkauC_VJOPoNRtRGFVWoX-MDBOELY&e=>
> asking for the removal of the URL and date accessed from the citation,
> since it doesn't comply with DACS.
>
>
>
> Dan
>
>
>
> On Wed, Sep 4, 2019 at 3:28 PM Steele, Henry <Henry.Steele at tufts.edu>
> wrote:
>
> I am working with Digital Collections & Archives at Tufts to modify the
> PUI with our branding, etc.  I have a question about changing the
> functionality of one of the action buttons at the top of the page when
> you?re in the context of a record.
>
>
>
> We want to change the output of the ?Citation? button when you?re in the
> context of a resource, to remove the ?URL? and ?Accessed: <datestamp>?
> parts of the outputted citation.  I spent some time this afternoon trying
> to find where to do this, and the nearest thing I could find was Harvard?s
> PUI plugin:
> https://github.com/harvard-library/aspace-hvd-pui/blob/master/public/plugin_init.rb
> <https://urldefense.proofpoint.com/v2/url?u=https-3A__nam05.safelinks.protection.outlook.com_-3Furl-3Dhttps-253A-252F-252Fgithub.com-252Fharvard-2Dlibrary-252Faspace-2Dhvd-2Dpui-252Fblob-252Fmaster-252Fpublic-252Fplugin-5Finit.rb-26data-3D02-257C01-257Cmark.custer-2540yale.edu-257C2e6f375d5c084490b50008d7316aa1b3-257Cdd8cbebb21394df8b4114e3e87abeb5c-257C0-257C0-257C637032206368478026-26sdata-3D4sb7ZMfQpZG5nZ-252BJKItS9LtmxEZiKtNzc7hEKe3rP-252Bs-253D-26reserved-3D0&d=DwMFaQ&c=nE__W8dFE-shTxStwXtp0A&r=lG1-HSCEGsZJf-_mV6BDLh4PvkC3fOv47rKbM_dbh1g&m=FVNm3r9iVikXE-vQ6NC1Y93pLNul9mES5WMPYFbBH-c&s=bITC2BeefW9LdTgBwj9rOQdkvkSC-nTiZgc5WjT9F-c&e=>
>    But after fiddling for a bit I couldn?t get this to work.  Plus it
> would be great if we don?t have to import a whole plugin, since most of
> these are configuration changes akin to what you and Tufts want to do, with
> their branding
>
>
>
> Has anyone ever attempted this, or know where this behavior can be changed?
>
>
>
>
>
> Henry Steele
>
> Systems Librarian
>
> Tufts University Library Technology Services
>
> (617)627-5239
>
>
>
> _______________________________________________
> Archivesspace_Users_Group mailing list
> Archivesspace_Users_Group at lyralists.lyrasis.org
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
> <https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=DwMFaQ&c=nE__W8dFE-shTxStwXtp0A&r=lG1-HSCEGsZJf-_mV6BDLh4PvkC3fOv47rKbM_dbh1g&m=FVNm3r9iVikXE-vQ6NC1Y93pLNul9mES5WMPYFbBH-c&s=D6EECRg5eh41WDxO3eL5yoEMxVTyoxP-WuV2SPx1jBI&e=>
>
>
>
> --
>
> Dan Michelson
>
> Project Manager Archivist
>
> Smith College Special Collections
> _______________________________________________
> Archivesspace_Users_Group mailing list
> Archivesspace_Users_Group at lyralists.lyrasis.org
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
>


-- 
Dan Michelson
Project Manager Archivist
Smith College Special Collections
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From lisagomez32 at gmail.com  Wed Sep  4 16:28:18 2019
From: lisagomez32 at gmail.com (Lisa Gomez)
Date: Wed, 4 Sep 2019 16:28:18 -0400
Subject: [Archivesspace_Users_Group] New User - Quick Start Guide
In-Reply-To: <BN6PR0101MB3043B29632B85DF67ECDD581EDD20@BN6PR0101MB3043.prod.exchangelabs.com>
References: <BN6PR0101MB3043B29632B85DF67ECDD581EDD20@BN6PR0101MB3043.prod.exchangelabs.com>
Message-ID: <DBC7204C-93B0-48F4-B59A-7230FAD2DF04@gmail.com>

Good afternoon June!

I was wondering if you were able to locate an  ArchivesSpace guide for getting started? 

Our Institution appears to be in a very similar situation starting from scratch!

Thanks so much!

Sincerely,

Lisa 

Sent from my iPhone

> On Aug 13, 2019, at 4:27 PM, June L Power <june.power at uncp.edu> wrote:
> 
>  
> We just had our instance of Archivesspace set up and are in the testing phase. We are starting from scratch here with an unaccessioned or cataloged collection and a ten-year backlog. I have a number of items to use as test items, and we are looking at the documentation provided.
>  
> Out of curiosity, does anyone have a quick start or basics of Archivesspace guide that they would be willing to share that might help a newbie?
>  
> TIA
>  
>  
> June Power, MLIS
> Director, Special Collections and Archives
> Mary Livermore Library
> The University of North Carolina at Pembroke
> P.O. Box 1510
> Pembroke, NC  28372
>  
> 910.521.6369
> 910.521.6547 (fax)
> june.power at uncp.edu
>   <image001.gif>   <image002.png>
>  
>  
>  
> _______________________________________________
> Archivesspace_Users_Group mailing list
> Archivesspace_Users_Group at lyralists.lyrasis.org
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
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From edgar-garcia at northwestern.edu  Wed Sep  4 16:33:02 2019
From: edgar-garcia at northwestern.edu (Edgar Garcia)
Date: Wed, 4 Sep 2019 20:33:02 +0000
Subject: [Archivesspace_Users_Group] question about changing "Citation"
 page action options
In-Reply-To: <3AB681A8-10BD-44BC-A9DB-A6CAF75D94B0@msu.edu>
References: <F445A4906FEC5844ABD8C43A712B3B45ED70E1B3@SSVMEXDAG01MB05.tufts.ad.tufts.edu>
 <CAOS_AZkaLCKuYJ8Xrw7dH2ZfsDQkEznhOw0F8JP3SCKUat31ww@mail.gmail.com>,
 <3AB681A8-10BD-44BC-A9DB-A6CAF75D94B0@msu.edu>
Message-ID: <CH2PR05MB7080E80FE337C80412CB513EE4B80@CH2PR05MB7080.namprd05.prod.outlook.com>

Hello Lydia and all,

I have been mulling this over since discussing it at Dev. Pri. and I considered suggesting separating the citation proper from the URL and date timestamp which will distinctly separate the defined DACS compliant citation with any other information someone else would consider important.

[cid:b671cfb2-4916-4b34-93b8-152e5cd6e039]

Someone more akin to design could clean this up and probably make the texts below the buttons smaller, this was just a quick edit to show an example of what I mean.


Edgar Garcia

Senior Software Developer

IT Infrastructure

Northwestern University Libraries

Evanston, IL

________________________________
From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Tang, Lydia <ltang5 at msu.edu>
Sent: Wednesday, September 4, 2019 2:49 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] question about changing "Citation" page action options


Hi Dan and Henry,

We recently discussed this ticket at Dev. Pri. and would love further input from everyone about it.  The reason for the URL and access date is that it can accurately cite the finding aid as potentially an evolving web page.  This could be really helpful for researchers referring to collections/finding aids that are actively being processed/revised.  I definitely see your point though that the citation note in DACS refers to the collection, not necessarily the finding aid, and thus the URL and access date wouldn?t be appropriate.  How do others feel about this topic?  Perhaps if there was a way to customize the citation generator by the backend or staff interface, that would be helpful, so institutions could decide individually?  What other solutions would be better?

Thanks for bringing this up!  Looking forward to hearing others? input!

Lydia

Dev. Pri. co-chair



From: <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Daniel Michelson <dmichelson at smith.edu>
Reply-To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Date: Wednesday, September 4, 2019 at 3:35 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] question about changing "Citation" page action options



Hi Henry,



It won't be of help right now, but I've created a ticket<https://urldefense.proofpoint.com/v2/url?u=https-3A__archivesspace.atlassian.net_browse_ANW-2D921-3FatlOrigin-3DeyJpIjoiYWQ4NGY1ZGEwNzc1NGFhMzliZTg4NGQ0MWNjZGFjNDIiLCJwIjoiaiJ9&d=DwMFaQ&c=nE__W8dFE-shTxStwXtp0A&r=lG1-HSCEGsZJf-_mV6BDLh4PvkC3fOv47rKbM_dbh1g&m=FVNm3r9iVikXE-vQ6NC1Y93pLNul9mES5WMPYFbBH-c&s=paitNYx4bk-EqIwkauC_VJOPoNRtRGFVWoX-MDBOELY&e=> asking for the removal of the URL and date accessed from the citation, since it doesn't comply with DACS.



Dan



On Wed, Sep 4, 2019 at 3:28 PM Steele, Henry <Henry.Steele at tufts.edu<mailto:Henry.Steele at tufts.edu>> wrote:

I am working with Digital Collections & Archives at Tufts to modify the PUI with our branding, etc.  I have a question about changing the functionality of one of the action buttons at the top of the page when you?re in the context of a record.



We want to change the output of the ?Citation? button when you?re in the context of a resource, to remove the ?URL? and ?Accessed: <datestamp>? parts of the outputted citation.  I spent some time this afternoon trying to find where to do this, and the nearest thing I could find was Harvard?s PUI plugin:  https://github.com/harvard-library/aspace-hvd-pui/blob/master/public/plugin_init.rb<https://urldefense.proofpoint.com/v2/url?u=https-3A__nam05.safelinks.protection.outlook.com_-3Furl-3Dhttps-253A-252F-252Fgithub.com-252Fharvard-2Dlibrary-252Faspace-2Dhvd-2Dpui-252Fblob-252Fmaster-252Fpublic-252Fplugin-5Finit.rb-26data-3D02-257C01-257Cmark.custer-2540yale.edu-257C2e6f375d5c084490b50008d7316aa1b3-257Cdd8cbebb21394df8b4114e3e87abeb5c-257C0-257C0-257C637032206368478026-26sdata-3D4sb7ZMfQpZG5nZ-252BJKItS9LtmxEZiKtNzc7hEKe3rP-252Bs-253D-26reserved-3D0&d=DwMFaQ&c=nE__W8dFE-shTxStwXtp0A&r=lG1-HSCEGsZJf-_mV6BDLh4PvkC3fOv47rKbM_dbh1g&m=FVNm3r9iVikXE-vQ6NC1Y93pLNul9mES5WMPYFbBH-c&s=bITC2BeefW9LdTgBwj9rOQdkvkSC-nTiZgc5WjT9F-c&e=>    But after fiddling for a bit I couldn?t get this to work.  Plus it would be great if we don?t have to import a whole plugin, since most of these are configuration changes akin to what you and Tufts want to do, with their branding



Has anyone ever attempted this, or know where this behavior can be changed?





Henry Steele

Systems Librarian

Tufts University Library Technology Services

(617)627-5239



_______________________________________________
Archivesspace_Users_Group mailing list
Archivesspace_Users_Group at lyralists.lyrasis.org<mailto:Archivesspace_Users_Group at lyralists.lyrasis.org>
http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group<https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=DwMFaQ&c=nE__W8dFE-shTxStwXtp0A&r=lG1-HSCEGsZJf-_mV6BDLh4PvkC3fOv47rKbM_dbh1g&m=FVNm3r9iVikXE-vQ6NC1Y93pLNul9mES5WMPYFbBH-c&s=D6EECRg5eh41WDxO3eL5yoEMxVTyoxP-WuV2SPx1jBI&e=>


--

Dan Michelson

Project Manager Archivist

Smith College Special Collections
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From dmichelson at smith.edu  Thu Sep  5 09:00:34 2019
From: dmichelson at smith.edu (Daniel Michelson)
Date: Thu, 5 Sep 2019 09:00:34 -0400
Subject: [Archivesspace_Users_Group] question about changing "Citation"
 page action options
In-Reply-To: <CH2PR05MB7080E80FE337C80412CB513EE4B80@CH2PR05MB7080.namprd05.prod.outlook.com>
References: <F445A4906FEC5844ABD8C43A712B3B45ED70E1B3@SSVMEXDAG01MB05.tufts.ad.tufts.edu>
 <CAOS_AZkaLCKuYJ8Xrw7dH2ZfsDQkEznhOw0F8JP3SCKUat31ww@mail.gmail.com>
 <3AB681A8-10BD-44BC-A9DB-A6CAF75D94B0@msu.edu>
 <CH2PR05MB7080E80FE337C80412CB513EE4B80@CH2PR05MB7080.namprd05.prod.outlook.com>
Message-ID: <CAOS_AZmS-KYKXmv7ZZFZgBPNn071oVZgnwx3N8hWOS53+zxvvQ@mail.gmail.com>

Hi Edgar,

That's a great suggestion!

A twist on that would be to have the "Informational" section show the
citation to the finding aid (what we have currently as the citation).  The
top section could be something like "Citation to the described materials"
and the bottom section something like "Citation to the description."  I'm
sure we can come up with better titles for the sections, but you get the
idea.

Dan

On Wed, Sep 4, 2019 at 4:33 PM Edgar Garcia <edgar-garcia at northwestern.edu>
wrote:

> Hello Lydia and all,
>
> I have been mulling this over since discussing it at Dev. Pri. and I
> considered suggesting separating the citation proper from the URL and date
> timestamp which will distinctly separate the defined DACS compliant
> citation with any other information someone else would consider important.
>
>
>
> Someone more akin to design could clean this up and probably make the
> texts below the buttons smaller, this was just a quick edit to show an
> example of what I mean.
>
> Edgar Garcia
>
> Senior Software Developer
>
> IT Infrastructure
>
> Northwestern University Libraries
>
> Evanston, IL
> ------------------------------
> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org <
> archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of
> Tang, Lydia <ltang5 at msu.edu>
> *Sent:* Wednesday, September 4, 2019 2:49 PM
> *To:* Archivesspace Users Group <
> archivesspace_users_group at lyralists.lyrasis.org>
> *Subject:* Re: [Archivesspace_Users_Group] question about changing
> "Citation" page action options
>
>
> Hi Dan and Henry,
>
> We recently discussed this ticket at Dev. Pri. and would love further
> input from everyone about it.  The reason for the URL and access date is
> that it can accurately cite the finding aid as potentially an evolving web
> page.  This could be really helpful for researchers referring to
> collections/finding aids that are actively being processed/revised.  I
> definitely see your point though that the citation note in DACS refers to
> the collection, not necessarily the finding aid, and thus the URL and
> access date wouldn?t be appropriate.  How do others feel about this topic?
> Perhaps if there was a way to customize the citation generator by the
> backend or staff interface, that would be helpful, so institutions could
> decide individually?  What other solutions would be better?
>
> Thanks for bringing this up!  Looking forward to hearing others? input!
>
> Lydia
>
> Dev. Pri. co-chair
>
>
>
> *From: *<archivesspace_users_group-bounces at lyralists.lyrasis.org> on
> behalf of Daniel Michelson <dmichelson at smith.edu>
> *Reply-To: *Archivesspace Users Group <
> archivesspace_users_group at lyralists.lyrasis.org>
> *Date: *Wednesday, September 4, 2019 at 3:35 PM
> *To: *Archivesspace Users Group <
> archivesspace_users_group at lyralists.lyrasis.org>
> *Subject: *Re: [Archivesspace_Users_Group] question about changing
> "Citation" page action options
>
>
>
> Hi Henry,
>
>
>
> It won't be of help right now, but I've created a ticket
> <https://urldefense.proofpoint.com/v2/url?u=https-3A__archivesspace.atlassian.net_browse_ANW-2D921-3FatlOrigin-3DeyJpIjoiYWQ4NGY1ZGEwNzc1NGFhMzliZTg4NGQ0MWNjZGFjNDIiLCJwIjoiaiJ9&d=DwMFaQ&c=nE__W8dFE-shTxStwXtp0A&r=lG1-HSCEGsZJf-_mV6BDLh4PvkC3fOv47rKbM_dbh1g&m=FVNm3r9iVikXE-vQ6NC1Y93pLNul9mES5WMPYFbBH-c&s=paitNYx4bk-EqIwkauC_VJOPoNRtRGFVWoX-MDBOELY&e=>
> asking for the removal of the URL and date accessed from the citation,
> since it doesn't comply with DACS.
>
>
>
> Dan
>
>
>
> On Wed, Sep 4, 2019 at 3:28 PM Steele, Henry <Henry.Steele at tufts.edu>
> wrote:
>
> I am working with Digital Collections & Archives at Tufts to modify the
> PUI with our branding, etc.  I have a question about changing the
> functionality of one of the action buttons at the top of the page when
> you?re in the context of a record.
>
>
>
> We want to change the output of the ?Citation? button when you?re in the
> context of a resource, to remove the ?URL? and ?Accessed: <datestamp>?
> parts of the outputted citation.  I spent some time this afternoon trying
> to find where to do this, and the nearest thing I could find was Harvard?s
> PUI plugin:
> https://github.com/harvard-library/aspace-hvd-pui/blob/master/public/plugin_init.rb
> <https://urldefense.proofpoint.com/v2/url?u=https-3A__nam05.safelinks.protection.outlook.com_-3Furl-3Dhttps-253A-252F-252Fgithub.com-252Fharvard-2Dlibrary-252Faspace-2Dhvd-2Dpui-252Fblob-252Fmaster-252Fpublic-252Fplugin-5Finit.rb-26data-3D02-257C01-257Cmark.custer-2540yale.edu-257C2e6f375d5c084490b50008d7316aa1b3-257Cdd8cbebb21394df8b4114e3e87abeb5c-257C0-257C0-257C637032206368478026-26sdata-3D4sb7ZMfQpZG5nZ-252BJKItS9LtmxEZiKtNzc7hEKe3rP-252Bs-253D-26reserved-3D0&d=DwMFaQ&c=nE__W8dFE-shTxStwXtp0A&r=lG1-HSCEGsZJf-_mV6BDLh4PvkC3fOv47rKbM_dbh1g&m=FVNm3r9iVikXE-vQ6NC1Y93pLNul9mES5WMPYFbBH-c&s=bITC2BeefW9LdTgBwj9rOQdkvkSC-nTiZgc5WjT9F-c&e=>
>    But after fiddling for a bit I couldn?t get this to work.  Plus it
> would be great if we don?t have to import a whole plugin, since most of
> these are configuration changes akin to what you and Tufts want to do, with
> their branding
>
>
>
> Has anyone ever attempted this, or know where this behavior can be changed?
>
>
>
>
>
> Henry Steele
>
> Systems Librarian
>
> Tufts University Library Technology Services
>
> (617)627-5239
>
>
>
> _______________________________________________
> Archivesspace_Users_Group mailing list
> Archivesspace_Users_Group at lyralists.lyrasis.org
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
> <https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=DwMFaQ&c=nE__W8dFE-shTxStwXtp0A&r=lG1-HSCEGsZJf-_mV6BDLh4PvkC3fOv47rKbM_dbh1g&m=FVNm3r9iVikXE-vQ6NC1Y93pLNul9mES5WMPYFbBH-c&s=D6EECRg5eh41WDxO3eL5yoEMxVTyoxP-WuV2SPx1jBI&e=>
>
>
>
> --
>
> Dan Michelson
>
> Project Manager Archivist
>
> Smith College Special Collections
> _______________________________________________
> Archivesspace_Users_Group mailing list
> Archivesspace_Users_Group at lyralists.lyrasis.org
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
>


-- 
Dan Michelson
Project Manager Archivist
Smith College Special Collections
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From buschedw at msu.edu  Thu Sep  5 09:54:46 2019
From: buschedw at msu.edu (Busch, Ed)
Date: Thu, 5 Sep 2019 13:54:46 +0000
Subject: [Archivesspace_Users_Group] URI
Message-ID: <DM5PR12MB2406370AD8B58732FDC318E9D2BB0@DM5PR12MB2406.namprd12.prod.outlook.com>

When you create a digital object instance, a line appears in the Basic Information under Restictions
Created by admin 2019-09-05 13:48:44 +0000 | Last Modified by admin 2019-09-05 13:49:08 +0000 | URI: /repositories/2/digital_objects/2

Where is this /repositories/2/digital_objects space located at? What is actually store there?

Ed Busch

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From trthorn2 at ncsu.edu  Thu Sep  5 10:22:07 2019
From: trthorn2 at ncsu.edu (Trevor Thornton)
Date: Thu, 5 Sep 2019 10:22:07 -0400
Subject: [Archivesspace_Users_Group] URI
In-Reply-To: <DM5PR12MB2406370AD8B58732FDC318E9D2BB0@DM5PR12MB2406.namprd12.prod.outlook.com>
References: <DM5PR12MB2406370AD8B58732FDC318E9D2BB0@DM5PR12MB2406.namprd12.prod.outlook.com>
Message-ID: <CA+SdyS3fBz-HgUcFORjrkJ5HX9MPjeTThL06ufcjem4Kmqaa6Q@mail.gmail.com>

The URI that displays at the bottom is an identifier for the digital object
record and is used internally by the ArchivesSpace API
<http://archivesspace.github.io/archivesspace/api/#archivesspace-rest-api>.
It isn't a location (a URL) so nothing is actually "stored" there. It's
just a way to reference a record and is available as an API endpoint via
various HTTP request methods (GET
<http://archivesspace.github.io/archivesspace/api/#get-a-digital-object>,
POST
<http://archivesspace.github.io/archivesspace/api/#update-a-digital-object>,
DELETE
<http://archivesspace.github.io/archivesspace/api/#delete-a-digital-object>).
/repositories/2/digital_objects is also an API endpoint (GET
<http://archivesspace.github.io/archivesspace/api/#get-a-list-of-digital-objects-for-a-repository>,
POST
<http://archivesspace.github.io/archivesspace/api/#create-a-digital-object>
).

For anyone building services that communicate with the ArchivesSpace API,
having the record URI available in the staff interface is handy. At NC
State we had been providing the URI on the front end via a plugin but it
was integrated into the core code in version 2.5.2.

On Thu, Sep 5, 2019 at 9:54 AM Busch, Ed <buschedw at msu.edu> wrote:

> When you create a digital object instance, a line appears in the Basic
> Information under Restictions
>
> *Created by admin* 2019-09-05 13:48:44 +0000 | *Last Modified by admin* 2019-09-05
> 13:49:08 +0000 | *URI:* /repositories/2/digital_objects/2
>
>
>
> Where is this /repositories/2/digital_objects space located at? What is
> actually store there?
>
>
>
> *Ed Busch*
>
>
> _______________________________________________
> Archivesspace_Users_Group mailing list
> Archivesspace_Users_Group at lyralists.lyrasis.org
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
>


-- 
Trevor Thornton
Applications Developer, Digital Library Initiatives
North Carolina State University Libraries
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From kate_bowers at harvard.edu  Thu Sep  5 14:29:20 2019
From: kate_bowers at harvard.edu (Bowers, Kate A.)
Date: Thu, 5 Sep 2019 18:29:20 +0000
Subject: [Archivesspace_Users_Group] Inclusive container management in
	ArchivesSpace
Message-ID: <BN8PR07MB6211C4665116153AC3B132F980BB0@BN8PR07MB6211.namprd07.prod.outlook.com>

Here at the Harvard University Archives (HUA), we are interested to know how our colleagues are managing special collections inventory.

We are hoping to find colleagues who, like us, manage physical inventory of books as well as archival holdings. At HUA we have a long history of storing rare publications and archival holdings together.

We use Alma and ArchivesSpace for description, Aeon for patron fulfillment, and a local database to manage physical inventory (boxes, volumes, locations, etc.)

Is anyone else managing book and archival physical storage in a single system? If so, which tools are you using? Do they meet your needs? Have you achieved integrations between systems?

We are eager to hear from you!

Kate Bowers and Robin McElheny, Harvard University Archives


Kate Bowers
Collections Services Archivist for Metadata, Systems, and Standards
Harvard University Archives
kate_bowers at harvard.edu
<mailto:megan_sniffin-marinoff at harvard.edu>
voice: (617) 998-5238
fax: (617) 495-8011
web: http://nrs.harvard.edu/urn-3:hul.eresource:archives
Twitter: @k8_bowers



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From ddebolt at uwf.edu  Thu Sep  5 14:34:25 2019
From: ddebolt at uwf.edu (Dean DeBolt)
Date: Thu, 5 Sep 2019 13:34:25 -0500
Subject: [Archivesspace_Users_Group] Inclusive container management in
	ArchivesSpace
In-Reply-To: <BN8PR07MB6211C4665116153AC3B132F980BB0@BN8PR07MB6211.namprd07.prod.outlook.com>
References: <BN8PR07MB6211C4665116153AC3B132F980BB0@BN8PR07MB6211.namprd07.prod.outlook.com>
Message-ID: <CAOnYSSK=qVRSzh1BaJSoRShD4rF8an9d6HNLr9WySZBvPQdQ4Q@mail.gmail.com>

We are keeping physical books with collections, noting them on the
inventories, but also having our
library cataloging department create a catalog record and the call number
being the collection title/number
and location in the Archives and West Florida History Center.

Dean

Dean DeBolt, University Librarian (Professor)/University Archivist
UWF Archives and West Florida History Center
University of West Florida Library
11000 University Parkway
Pensacola, FL  32514-5750
ddebolt at uwf.edu;   850-474-2213

West Florida History Center is the largest and most comprehensive
history collection about Pensacola and the West Florida region.
http://libguides.uwf.edu/universityarchives

Digital collections can be found at:  http://archives.uwf.edu/Archon/
<http://143.88.66.76/Archon/>



On Thu, Sep 5, 2019 at 1:29 PM Bowers, Kate A. <kate_bowers at harvard.edu>
wrote:

> Here at the Harvard University Archives (HUA), we are interested to know
> how our colleagues are managing special collections inventory.
>
> We are hoping to find colleagues who, like us, manage physical inventory
> of books as well as archival holdings. At HUA we have a long history of
> storing rare publications and archival holdings together.
>
> We use Alma and ArchivesSpace for description, Aeon for patron
> fulfillment, and a local database to manage physical inventory (boxes,
> volumes, locations, etc.)
>
> Is anyone else managing book and archival physical storage in a single
> system? If so, which tools are you using? Do they meet your needs? Have you
> achieved integrations between systems?
>
> We are eager to hear from you!
>
> Kate Bowers and Robin McElheny, Harvard University Archives
>
>
> *Kate Bowers*
>
> Collections Services Archivist for Metadata, Systems, and Standards
>
> Harvard University Archives
>
> kate_bowers at harvard.edu
> <megan_sniffin-marinoff at harvard.edu>
>
> voice: (617) 998-5238
>
> fax: (617) 495-8011
>
> web: http://nrs.harvard.edu/urn-3:hul.eresource:archives
> Twitter: @k8_bowers
>
>
>
> _______________________________________________
> Archivesspace_Users_Group mailing list
> Archivesspace_Users_Group at lyralists.lyrasis.org
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
>
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From kate_bowers at harvard.edu  Thu Sep  5 16:29:23 2019
From: kate_bowers at harvard.edu (Bowers, Kate A.)
Date: Thu, 5 Sep 2019 20:29:23 +0000
Subject: [Archivesspace_Users_Group] Inclusive container management
	in	ArchivesSpace
In-Reply-To: <CAOnYSSK=qVRSzh1BaJSoRShD4rF8an9d6HNLr9WySZBvPQdQ4Q@mail.gmail.com>
References: <BN8PR07MB6211C4665116153AC3B132F980BB0@BN8PR07MB6211.namprd07.prod.outlook.com>
 <CAOnYSSK=qVRSzh1BaJSoRShD4rF8an9d6HNLr9WySZBvPQdQ4Q@mail.gmail.com>
Message-ID: <BN8PR07MB621159E512412E2E1CC2556080BB0@BN8PR07MB6211.namprd07.prod.outlook.com>

Do you acquire publications that are not part of collections?  If so, how is their housing and storage placement managed?

Thanks!

Kate

From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> On Behalf Of Dean DeBolt
Sent: Thursday, September 05, 2019 2:34 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] Inclusive container management in ArchivesSpace

We are keeping physical books with collections, noting them on the inventories, but also having our
library cataloging department create a catalog record and the call number being the collection title/number
and location in the Archives and West Florida History Center.

Dean

Dean DeBolt, University Librarian (Professor)/University Archivist
UWF Archives and West Florida History Center
University of West Florida Library
11000 University Parkway
Pensacola, FL  32514-5750
ddebolt at uwf.edu<mailto:ddebolt at uwf.edu>;   850-474-2213

West Florida History Center is the largest and most comprehensive
history collection about Pensacola and the West Florida region.
http://libguides.uwf.edu/universityarchives<https://urldefense.proofpoint.com/v2/url?u=http-3A__libguides.uwf.edu_universityarchives&d=DwMFaQ&c=WO-RGvefibhHBZq3fL85hQ&r=wwc_Z_TbmWbPFh7My2zRxmrGgCNO-71Fwzlmd8YZVUY&m=pQZ2sYGJWxS75hW1KgaTUihFWSda0SDi1cSfye0uzm4&s=KLtesg0LXTzwPnUPesceeMSpLvW7uqfLfplAs-Lqx30&e=>

Digital collections can be found at:  http://archives.uwf.edu/<https://urldefense.proofpoint.com/v2/url?u=http-3A__archives.uwf.edu_&d=DwMFaQ&c=WO-RGvefibhHBZq3fL85hQ&r=wwc_Z_TbmWbPFh7My2zRxmrGgCNO-71Fwzlmd8YZVUY&m=pQZ2sYGJWxS75hW1KgaTUihFWSda0SDi1cSfye0uzm4&s=HXKIQkgZzxIvH-ZszIcNvjyIRFmM3CodiON-DF9BHnQ&e=>Archon/<https://urldefense.proofpoint.com/v2/url?u=http-3A__143.88.66.76_Archon_&d=DwMFaQ&c=WO-RGvefibhHBZq3fL85hQ&r=wwc_Z_TbmWbPFh7My2zRxmrGgCNO-71Fwzlmd8YZVUY&m=pQZ2sYGJWxS75hW1KgaTUihFWSda0SDi1cSfye0uzm4&s=y-Ca6IRAMnfprT4HpPxlRy_VpAYeLh4aTdvgAIewsLY&e=>



On Thu, Sep 5, 2019 at 1:29 PM Bowers, Kate A. <kate_bowers at harvard.edu<mailto:kate_bowers at harvard.edu>> wrote:

Here at the Harvard University Archives (HUA), we are interested to know how our colleagues are managing special collections inventory.

We are hoping to find colleagues who, like us, manage physical inventory of books as well as archival holdings. At HUA we have a long history of storing rare publications and archival holdings together.

We use Alma and ArchivesSpace for description, Aeon for patron fulfillment, and a local database to manage physical inventory (boxes, volumes, locations, etc.)

Is anyone else managing book and archival physical storage in a single system? If so, which tools are you using? Do they meet your needs? Have you achieved integrations between systems?

We are eager to hear from you!

Kate Bowers and Robin McElheny, Harvard University Archives


Kate Bowers
Collections Services Archivist for Metadata, Systems, and Standards
Harvard University Archives
kate_bowers at harvard.edu<mailto:kate_bowers at harvard.edu>
<mailto:megan_sniffin-marinoff at harvard.edu>
voice: (617) 998-5238
fax: (617) 495-8011
web: http://nrs.harvard.edu/urn-3:hul.eresource:archives
Twitter: @k8_bowers


_______________________________________________
Archivesspace_Users_Group mailing list
Archivesspace_Users_Group at lyralists.lyrasis.org<mailto:Archivesspace_Users_Group at lyralists.lyrasis.org>
http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group<https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=DwMFaQ&c=WO-RGvefibhHBZq3fL85hQ&r=wwc_Z_TbmWbPFh7My2zRxmrGgCNO-71Fwzlmd8YZVUY&m=pQZ2sYGJWxS75hW1KgaTUihFWSda0SDi1cSfye0uzm4&s=lghjE9o1OOSxqbNFpn-ZDEy9lyO5rGRMbSm_ytM5mtU&e=>
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From ddebolt at uwf.edu  Fri Sep  6 09:24:23 2019
From: ddebolt at uwf.edu (Dean DeBolt)
Date: Fri, 6 Sep 2019 08:24:23 -0500
Subject: [Archivesspace_Users_Group] Inclusive container management in
	ArchivesSpace
In-Reply-To: <BN8PR07MB621159E512412E2E1CC2556080BB0@BN8PR07MB6211.namprd07.prod.outlook.com>
References: <BN8PR07MB6211C4665116153AC3B132F980BB0@BN8PR07MB6211.namprd07.prod.outlook.com>
 <CAOnYSSK=qVRSzh1BaJSoRShD4rF8an9d6HNLr9WySZBvPQdQ4Q@mail.gmail.com>
 <BN8PR07MB621159E512412E2E1CC2556080BB0@BN8PR07MB6211.namprd07.prod.outlook.com>
Message-ID: <CAOnYSSJp1iMHd3AQrby3tbXch+SuyxwPV5C26XhRW1nuAHBkvg@mail.gmail.com>

Since we are a regional history center, we do acquire lots of publications
which are not part of
collections.  Since we also administer a 'rare book room' that incorporates
regional history, items
like books, serials, government documents, booklets, etc. can be cataloged
by the library cataloging
department and placed in this area.

For other materials (think tourist publications, studies, archaeological
publications, etc.), we maintain
a vertical file collection called the Bibliography of West Florida where
materials are organized by year
of publication and then a sequential number.  We maintain an annotated
bibliography (both published
(1535-1981) and an online (everything since 1981 and newer items) which
serves as a finding aid to
these materials.   This is not a task every library/archives would do, but
began here in 1966 when we
were trying to determine what materials (books, journals, government
documents, theses, etc.) would
be necessary for the new university and library covering West Florida.   An
annotated developing
bibliography told us what we needed and why, and we kept that up...yes, I
guess the BWF is 53 years
old now, and I'm adding "new" 2018-2019" entries to it daily.   Examples:




*BWF 2018-011*

Destination Panama City.

            Panama City, Florida . . . Visitors Guide.  [n.p., n.d., 2018?]

            44 p.               illus.    26.5 cm.



Tourism guide to Panama City including restaurants, spas, shopping,
beaches, maps, and related information.

UWF (BWF Files)




*BWF 2018-012*

Visit Panama City Beach.

            Visit Panama City Beach, Spring 2018 Magazine.  [Panama City,
FL:  2018]

            98 p.               illus.                21.5 cm.



Tourism guide to Panama City Beach with articles on restaurants, deep sea
fishing charters, golfing, and other beach destinations.

                        UWF (BWF Files)




*BWF 2018-013*

Destin Chamber of Commerce.

            [Destin Area Visitor?s & Relocation Guide].  [Destin, FL:  2018]

            64 p.               illus.                21.5 cm.



                        Cover title:  Destin

                        Title taken from editor column, p. 5.

                        Tourism guide to Destin, Florida.

                        UWF (BWF Files)






*BWF 2018-014*

Dodson, David B.

            The Eating of Horses on the Luna Expedition to la Florida:
bones and teeth as marker artifacts.   June, 2018.  [
http://archeologyink.com]

            9 p.                  illus., color     28 cm.



Review of horses on the Tristan de Luna expedition of 1559 and expedition
accounts noting the importance of horses for travel as well as food, and
noting that horse bones, teeth, and horseshoes should be expected at any of
the related archaeological excavations.

                        UWF (BWF Files)



Dean DeBolt, University Librarian (Professor)/University Archivist
UWF Archives and West Florida History Center
University of West Florida Library
11000 University Parkway
Pensacola, FL  32514-5750
ddebolt at uwf.edu;   850-474-2213

West Florida History Center is the largest and most comprehensive
history collection about Pensacola and the West Florida region.
http://libguides.uwf.edu/universityarchives

Digital collections can be found at:  http://archives.uwf.edu/Archon/
<http://143.88.66.76/Archon/>



On Thu, Sep 5, 2019 at 3:29 PM Bowers, Kate A. <kate_bowers at harvard.edu>
wrote:

> Do you acquire publications that are not part of collections?  If so, how
> is their housing and storage placement managed?
>
>
>
> Thanks!
>
>
>
> Kate
>
>
>
> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org <
> archivesspace_users_group-bounces at lyralists.lyrasis.org> *On Behalf Of *Dean
> DeBolt
> *Sent:* Thursday, September 05, 2019 2:34 PM
> *To:* Archivesspace Users Group <
> archivesspace_users_group at lyralists.lyrasis.org>
> *Subject:* Re: [Archivesspace_Users_Group] Inclusive container management
> in ArchivesSpace
>
>
>
> We are keeping physical books with collections, noting them on the
> inventories, but also having our
>
> library cataloging department create a catalog record and the call number
> being the collection title/number
>
> and location in the Archives and West Florida History Center.
>
>
>
> Dean
>
>
> Dean DeBolt, University Librarian (Professor)/University Archivist
> UWF Archives and West Florida History Center
>
> University of West Florida Library
> 11000 University Parkway
> Pensacola, FL  32514-5750
> ddebolt at uwf.edu;   850-474-2213
>
>
>
> West Florida History Center is the largest and most comprehensive
>
> history collection about Pensacola and the West Florida region.
>
> http://libguides.uwf.edu/universityarchives
> <https://urldefense.proofpoint.com/v2/url?u=http-3A__libguides.uwf.edu_universityarchives&d=DwMFaQ&c=WO-RGvefibhHBZq3fL85hQ&r=wwc_Z_TbmWbPFh7My2zRxmrGgCNO-71Fwzlmd8YZVUY&m=pQZ2sYGJWxS75hW1KgaTUihFWSda0SDi1cSfye0uzm4&s=KLtesg0LXTzwPnUPesceeMSpLvW7uqfLfplAs-Lqx30&e=>
>
>
>
> Digital collections can be found at:  http://archives.uwf.edu/
> <https://urldefense.proofpoint.com/v2/url?u=http-3A__archives.uwf.edu_&d=DwMFaQ&c=WO-RGvefibhHBZq3fL85hQ&r=wwc_Z_TbmWbPFh7My2zRxmrGgCNO-71Fwzlmd8YZVUY&m=pQZ2sYGJWxS75hW1KgaTUihFWSda0SDi1cSfye0uzm4&s=HXKIQkgZzxIvH-ZszIcNvjyIRFmM3CodiON-DF9BHnQ&e=>
> Archon/
> <https://urldefense.proofpoint.com/v2/url?u=http-3A__143.88.66.76_Archon_&d=DwMFaQ&c=WO-RGvefibhHBZq3fL85hQ&r=wwc_Z_TbmWbPFh7My2zRxmrGgCNO-71Fwzlmd8YZVUY&m=pQZ2sYGJWxS75hW1KgaTUihFWSda0SDi1cSfye0uzm4&s=y-Ca6IRAMnfprT4HpPxlRy_VpAYeLh4aTdvgAIewsLY&e=>
>
>
>
>
>
>
>
> On Thu, Sep 5, 2019 at 1:29 PM Bowers, Kate A. <kate_bowers at harvard.edu>
> wrote:
>
> Here at the Harvard University Archives (HUA), we are interested to know
> how our colleagues are managing special collections inventory.
>
> We are hoping to find colleagues who, like us, manage physical inventory
> of books as well as archival holdings. At HUA we have a long history of
> storing rare publications and archival holdings together.
>
> We use Alma and ArchivesSpace for description, Aeon for patron
> fulfillment, and a local database to manage physical inventory (boxes,
> volumes, locations, etc.)
>
> Is anyone else managing book and archival physical storage in a single
> system? If so, which tools are you using? Do they meet your needs? Have you
> achieved integrations between systems?
>
> We are eager to hear from you!
>
> Kate Bowers and Robin McElheny, Harvard University Archives
>
>
>
>
>
> *Kate Bowers*
>
> Collections Services Archivist for Metadata, Systems, and Standards
>
> Harvard University Archives
>
> kate_bowers at harvard.edu
> <megan_sniffin-marinoff at harvard.edu>
>
> voice: (617) 998-5238
>
> fax: (617) 495-8011
>
> web: http://nrs.harvard.edu/urn-3:hul.eresource:archives
>
> Twitter: @k8_bowers
>
>
> _______________________________________________
> Archivesspace_Users_Group mailing list
> Archivesspace_Users_Group at lyralists.lyrasis.org
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
> <https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=DwMFaQ&c=WO-RGvefibhHBZq3fL85hQ&r=wwc_Z_TbmWbPFh7My2zRxmrGgCNO-71Fwzlmd8YZVUY&m=pQZ2sYGJWxS75hW1KgaTUihFWSda0SDi1cSfye0uzm4&s=lghjE9o1OOSxqbNFpn-ZDEy9lyO5rGRMbSm_ytM5mtU&e=>
>
> _______________________________________________
> Archivesspace_Users_Group mailing list
> Archivesspace_Users_Group at lyralists.lyrasis.org
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
>
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From Patricia.Mitchell at tn.gov  Fri Sep  6 09:46:18 2019
From: Patricia.Mitchell at tn.gov (Patricia Mitchell)
Date: Fri, 6 Sep 2019 13:46:18 +0000
Subject: [Archivesspace_Users_Group] CSV Import - multiple extents and
	multiple agents
Message-ID: <BN7PR09MB2897E668627E2ECBED66B32195BA0@BN7PR09MB2897.namprd09.prod.outlook.com>

Hi, folks! New to the listserv. I posted this topic to the Google Group and didn't get any responses, so thought I would try here.

I'm using the Accession CSV template to import accession records from our old MS Access database into ArchivesSpace, but wondering what to do with multiple extents and multiple agents. For the former, we might have a case where the extent is expressed as 21 cubic feet and 2 volumes. Is there a way to include both in the import file so that it's expressed properly in ArchivesSpace or do we just have to pick one and add the other to the record manually post-import? For the latter, our accession records have both donors and creators attached to them. I've read elsewhere that only one agent is allowed per record when importing, but this seems wrong given how important both agents are to the record. Has anyone else dealt with this and what was your solution? Did you import one agent and add the other manually for every single record? Or did you assign a user-defined field to the creator? I appreciate your help.

Patsy Mitchell
Electronic Records Archivist
Tennessee State Library & Archives
Office of Tennessee Secretary of State Tre Hargett
403 7th Avenue North
Nashville, TN  37243
615-253-8712

This electronic mail may be subject to the Tennessee Public Records Act, Tenn. Code Ann. ?10-7-503 et seq.  Any reply to this email may also be subject to this act.

The Mission of the Office of the Secretary of State is to exceed the expectations of our customers, the taxpayers, by operating at the highest levels of accuracy, cost-effectiveness, and accountability in a customer-centered environment.

Secretary of State Social Media Links:
www.facebook.com/TennesseeSecretaryofState<http://www.facebook.com/TennesseeSecretaryofState>
www.facebook.com/TNStateLibraryArchives/timeline<http://www.facebook.com/TNStateLibraryArchives/timeline>

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From noah.huffman at duke.edu  Fri Sep  6 10:12:56 2019
From: noah.huffman at duke.edu (Noah Huffman)
Date: Fri, 6 Sep 2019 14:12:56 +0000
Subject: [Archivesspace_Users_Group] Inclusive container
	management	in	ArchivesSpace
In-Reply-To: <BN8PR07MB621159E512412E2E1CC2556080BB0@BN8PR07MB6211.namprd07.prod.outlook.com>
References: <BN8PR07MB6211C4665116153AC3B132F980BB0@BN8PR07MB6211.namprd07.prod.outlook.com>
 <CAOnYSSK=qVRSzh1BaJSoRShD4rF8an9d6HNLr9WySZBvPQdQ4Q@mail.gmail.com>
 <BN8PR07MB621159E512412E2E1CC2556080BB0@BN8PR07MB6211.namprd07.prod.outlook.com>
Message-ID: <CY4PR05MB3317D68FAD748315D33B4BC5E6BA0@CY4PR05MB3317.namprd05.prod.outlook.com>

Hi Kate,

Here is a summary of how we manage physical inventory at Duke (not recommending this approach, but just providing info as a case study). I?m curious about how varied institutional practices are in this area as well:

--Physical inventory for books and archival holdings is managed in our ILS (Aleph ? soon to be FOLIO). Every volume and archival box is barcoded and represented with an item record in the ILS. Bib records for archival collections in the ILS may have hundreds of item records attached.  In the ILS, holdings and item records for mss. containers are sort of modeled like serials or multi-volume sets.  All of this itemization/barcoding work in the ILS happened about 12 years ago for mss. collections.

--We manage archival description in ArchivesSpace (multi-level) and the ILS (collection-level). Archival containers are enumerated in ASpace, but we currently do not store barcodes or location information in ArchivesSpace.

--Books and other published materials that are not part of Archival collections are described only in the ILS and not in ArchivesSpace.

--We use Aeon to manage requests / fulfillment of all special collections holdings (books and mss.). There is some integration between the ILS and our public finding aid interface (homegrown, not ASpace PUI). Patrons can initiate a request from either a finding aid or a catalog record, but are then routed to a separate requesting application that just displays all of the requestable items in a given collection as represented in the ILS. Once a request is placed for a given item, a new request transaction record is created in Aeon. There is some integration between Aeon and our off-site storage inventory management system (GFA) that allow us to push Aeon requests to GFA for onsite-delivery.

All of the above works fairly well in our setup, although we often have discrepancies between containers listed in published finding aids (and in ASpace) and containers represented in the ILS. Keeping these in-sync is an issue. Moving all archival holdings and location data to ArchivesSpace and out of the ILS would be one solution, but with over 100,000 archival containers I?ve put that project on hold for a bit?

-Noah

================
Noah Huffman
Archivist for Metadata, Systems, and Digital Records
David M. Rubenstein Rare Book & Manuscript Library
Duke University | 919-660-5982
http://library.duke.edu/rubenstein/





From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> On Behalf Of Bowers, Kate A.
Sent: Thursday, September 5, 2019 4:29 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] Inclusive container management in ArchivesSpace

Do you acquire publications that are not part of collections?  If so, how is their housing and storage placement managed?

Thanks!

Kate

From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> <archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> On Behalf Of Dean DeBolt
Sent: Thursday, September 05, 2019 2:34 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: Re: [Archivesspace_Users_Group] Inclusive container management in ArchivesSpace

We are keeping physical books with collections, noting them on the inventories, but also having our
library cataloging department create a catalog record and the call number being the collection title/number
and location in the Archives and West Florida History Center.

Dean

Dean DeBolt, University Librarian (Professor)/University Archivist
UWF Archives and West Florida History Center
University of West Florida Library
11000 University Parkway
Pensacola, FL  32514-5750
ddebolt at uwf.edu<mailto:ddebolt at uwf.edu>;   850-474-2213

West Florida History Center is the largest and most comprehensive
history collection about Pensacola and the West Florida region.
http://libguides.uwf.edu/universityarchives<https://urldefense.proofpoint.com/v2/url?u=http-3A__libguides.uwf.edu_universityarchives&d=DwMFaQ&c=WO-RGvefibhHBZq3fL85hQ&r=wwc_Z_TbmWbPFh7My2zRxmrGgCNO-71Fwzlmd8YZVUY&m=pQZ2sYGJWxS75hW1KgaTUihFWSda0SDi1cSfye0uzm4&s=KLtesg0LXTzwPnUPesceeMSpLvW7uqfLfplAs-Lqx30&e=>

Digital collections can be found at:  http://archives.uwf.edu/<https://urldefense.proofpoint.com/v2/url?u=http-3A__archives.uwf.edu_&d=DwMFaQ&c=WO-RGvefibhHBZq3fL85hQ&r=wwc_Z_TbmWbPFh7My2zRxmrGgCNO-71Fwzlmd8YZVUY&m=pQZ2sYGJWxS75hW1KgaTUihFWSda0SDi1cSfye0uzm4&s=HXKIQkgZzxIvH-ZszIcNvjyIRFmM3CodiON-DF9BHnQ&e=>Archon/<https://urldefense.proofpoint.com/v2/url?u=http-3A__143.88.66.76_Archon_&d=DwMFaQ&c=WO-RGvefibhHBZq3fL85hQ&r=wwc_Z_TbmWbPFh7My2zRxmrGgCNO-71Fwzlmd8YZVUY&m=pQZ2sYGJWxS75hW1KgaTUihFWSda0SDi1cSfye0uzm4&s=y-Ca6IRAMnfprT4HpPxlRy_VpAYeLh4aTdvgAIewsLY&e=>



On Thu, Sep 5, 2019 at 1:29 PM Bowers, Kate A. <kate_bowers at harvard.edu<mailto:kate_bowers at harvard.edu>> wrote:

Here at the Harvard University Archives (HUA), we are interested to know how our colleagues are managing special collections inventory.

We are hoping to find colleagues who, like us, manage physical inventory of books as well as archival holdings. At HUA we have a long history of storing rare publications and archival holdings together.

We use Alma and ArchivesSpace for description, Aeon for patron fulfillment, and a local database to manage physical inventory (boxes, volumes, locations, etc.)

Is anyone else managing book and archival physical storage in a single system? If so, which tools are you using? Do they meet your needs? Have you achieved integrations between systems?

We are eager to hear from you!

Kate Bowers and Robin McElheny, Harvard University Archives


Kate Bowers
Collections Services Archivist for Metadata, Systems, and Standards
Harvard University Archives
kate_bowers at harvard.edu<mailto:kate_bowers at harvard.edu>
<mailto:megan_sniffin-marinoff at harvard.edu>
voice: (617) 998-5238
fax: (617) 495-8011
web: http://nrs.harvard.edu/urn-3:hul.eresource:archives<https://urldefense.proofpoint.com/v2/url?u=http-3A__nrs.harvard.edu_urn-2D3-3Ahul.eresource-3Aarchives&d=DwMGaQ&c=imBPVzF25OnBgGmVOlcsiEgHoG1i6YHLR0Sj_gZ4adc&r=F0JE8U9-xhxe_nE7d7aEUi-uqfKqvYJ222bS0oz9mko&m=QMju9R1600lgZdcXmeqrKZL6ImVLsat0jgANoo3OP2A&s=cyV7cIC_6gEJ_3fyghvfocghWuqKMkvzJU7Ukh0g3Xk&e=>
Twitter: @k8_bowers

_______________________________________________
Archivesspace_Users_Group mailing list
Archivesspace_Users_Group at lyralists.lyrasis.org<mailto:Archivesspace_Users_Group at lyralists.lyrasis.org>
http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group<https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=DwMFaQ&c=WO-RGvefibhHBZq3fL85hQ&r=wwc_Z_TbmWbPFh7My2zRxmrGgCNO-71Fwzlmd8YZVUY&m=pQZ2sYGJWxS75hW1KgaTUihFWSda0SDi1cSfye0uzm4&s=lghjE9o1OOSxqbNFpn-ZDEy9lyO5rGRMbSm_ytM5mtU&e=>
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From j.sweetapple at abhsarchives.org  Fri Sep  6 10:29:09 2019
From: j.sweetapple at abhsarchives.org (Jill E. Sweetapple)
Date: Fri, 6 Sep 2019 14:29:09 +0000
Subject: [Archivesspace_Users_Group] Another newbie
Message-ID: <SN6PR01MB43174F2859F515AE298FF8D2FBBA0@SN6PR01MB4317.prod.exchangelabs.com>

Hello all!

I am having trouble searching existing posts and finding an answer, so I apologize if the answer is in there!

I was wondering if existing location profiles can be added to shelving in bulk. I have my profiles, but don't want to call up each shelf, obviously. Is there a way to do it?

Also, I would like to print out a number...the linear feet total for the boxes I have put in. Is this possible? I'd like to tell my board, plus, I'd like the number for myself, to track progress.

Many thanks!

Jill Sweetapple


Jill Sweetapple
Head of Archives and Special Collections
American Baptist Historical Society
3001 Mercer University Dr.
Atlanta, GA  30341-4115

(01) 678/547-6680
www.abhsarchives.org<http://www.abhsarchives.org/>

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From gboggio at mitre.org  Fri Sep  6 11:59:46 2019
From: gboggio at mitre.org (Boggio, Jerry)
Date: Fri, 6 Sep 2019 15:59:46 +0000
Subject: [Archivesspace_Users_Group] Upgrading ArchivesSpace to version 2.6
Message-ID: <BN7PR09MB2883F96AC10FDE4EBA39E89DA5BA0@BN7PR09MB2883.namprd09.prod.outlook.com>

Hi Laney;

Thank you for responding to my questions on ArchivesSpace. I was not sure how to ask follow up questions, so I am emailing you directly. Please let me know if there is another avenue to perform this request.


  *   I am assuming OracleJDK8 is not an open source version of Oracle (i.e. you need to buy a license from Oracle to use it). Please correct me if I am wrong.

  *   Has there been any testing/feedback on using Red Hat Enterprise Linux version 7 (RHEL7) with ArchivesSpace? If so, what is the opinion?

Thank you!
Gerard (Jerry) Boggio | MITRE Corporation | R504 - Collaboration & Info Management | 781-271-2719 | Bedford, MA | 2K132


Date: Wed, 28 Aug 2019 15:01:19 +0000

From: Laney McGlohon <laney.mcglohon at lyrasis.org<mailto:laney.mcglohon at lyrasis.org>>

To: Archivesspace Users Group

                <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>

Subject: Re: [Archivesspace_Users_Group] Upgrading ArchivesSpace to

                version 2.6

Message-ID: <81D3DC21-159D-4D77-B152-BA438C96E4FE at lyrasis.org<mailto:81D3DC21-159D-4D77-B152-BA438C96E4FE at lyrasis.org>>

Content-Type: text/plain; charset="utf-8"



Hey Jerry,



I have answered your questions below:



Java 1.7 or 1.8

  *   Is Java included in the distribution or do we need to acquire that separately?

Java is not included in the distribution and it should be Java 1.8, not 1.7. I will update the documentation with that.



  *   If we need to acquire it, do open source versions of Java like Adopt JDK, OpenJDK, or others work with ArchivesSpace version 2.6?

We have tested it with OpenJDK8 and OracleJDK8.



Windows vs. Linux

  *   Does ArchivesSpace version 2.6 support Windows 2016 server?

Yes, it does



  *   Which versions of Linux are supported?

It has been tested with Ubuntu 16 and 18 but the latest release of other Linux flavors should also be ok, in theory



  *   Is there an advantage of one operating system over the other in regards to ArchivesSpace version 2.6?

Not really, but the majority of testing has been done using Ubuntu and Mac OSX



Upgrading

  *   The site http://archivesspace.github.io/archivesspace/ has documentation for upgrading to as high as version 2.1. Is there additional instructions needed for going higher versions?

There are no additional instructions for going to higher versions so to upgrade, the instructions are here: http://archivesspace.github.io/archivesspace/user/upgrading-to-a-new-release-of-archivesspace/



  *   Are there conversion steps that need to take place to move from version 2.3 to 2.6?



There are database migrations that are required to move from 2.3 to 2.6. Those are accomplished using the setup_database script as described here: http://archivesspace.github.io/archivesspace/user/upgrading-to-a-new-release-of-archivesspace/#Run-the-database-migrations

Please post to the listserv if you have more questions or need more clarification.



Best,

Laney


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From shand at ap.org  Mon Sep  9 15:59:18 2019
From: shand at ap.org (Hand, Sarit)
Date: Mon, 9 Sep 2019 19:59:18 +0000
Subject: [Archivesspace_Users_Group] Exiftool for extracting into CSV to
	import into ASpace
Message-ID: <BN6PR16MB1409682AEF47A2A4053565C9CFB70@BN6PR16MB1409.namprd16.prod.outlook.com>

Hello,

I did a quick search of previous threads and did not come up with anything.
Is anyone using Exiftool to extract IPTC data from a directory of images into a CSV file and then importing into ArchivsSpace to create either a series of Archival Objects or a series of Digital Objects?
Or something similar?

Thank you in advance

Cheers,
[cid:image001.jpg at 01D16B1C.33577140]

[signature-96]



Sarit Hand
Digital Archivist
AP Corporate Archives
shand at ap.org<mailto:shand at ap.org>
www.ap.org<http://www.ap.org/>
200 Liberty Street
New York, NY 10281
T 212.621.7035
F 212.621.1723


The information contained in this communication is intended for the use of the designated recipients named above. If the reader of this communication is not the intended recipient, you are hereby notified that you have received this communication in error, and that any review, dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify The Associated Press immediately by telephone at +1-212-621-1500 and delete this email. Thank you.
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From mhaberle at mikekelleyfoundation.org  Tue Sep 10 13:12:44 2019
From: mhaberle at mikekelleyfoundation.org (Mary Haberle)
Date: Tue, 10 Sep 2019 10:12:44 -0700
Subject: [Archivesspace_Users_Group] New user questions
Message-ID: <CADGtyC1LamKQVZuxNOsbuByxSqBj2mkzWP3tQsXrcoXwJyDGEw@mail.gmail.com>

Dear list,

I am a new user and have a few questions I'm hoping you can help me with:


   1. How do folks generally work around the limitations of the
system's search functionality? Can someone point me to resources?
   2. How can I build custom reports from either a field list or a set
of search results?
   3. Is it possible to batch edit accession records? Or, is there an
alternate export - reimport path to achieve this same result?

Many thanks,

Mary


-- 
Mary Haberle
Archivist

Mike Kelley Foundation for the Arts
http://www.mikekelleyfoundation.org

(323) 257-7853
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From mkottman at ku.edu  Tue Sep 10 14:49:14 2019
From: mkottman at ku.edu (Kottman, Miloche)
Date: Tue, 10 Sep 2019 18:49:14 +0000
Subject: [Archivesspace_Users_Group] Another newbie
In-Reply-To: <SN6PR01MB43174F2859F515AE298FF8D2FBBA0@SN6PR01MB4317.prod.exchangelabs.com>
References: <SN6PR01MB43174F2859F515AE298FF8D2FBBA0@SN6PR01MB4317.prod.exchangelabs.com>
Message-ID: <27c7c8f187fb4f5db0f7d8d270d3056d@ex13-ell-cr-15.home.ku.edu>

Jill,

You can add location profiles to Location records in bulk:


1.       Browse/Search for the location(s) you want to update, e.g. everything in a particular building, on a particular floor, etc.

2.       On the result screen, click to add a checkmark to the little box to the immediate left of the shelves you want to add the location profile to
[cid:image002.jpg at 01D567DE.87B75F80]

3.       Once you've added at least one checkmark, the Edit Batch button in the upper(ish) right will become available. Click on the Edit Batch button

4.       You will get a warning box that says:  Edit Records? Which asks if you're sure you want to edit multiple records.  Click on the Edit Records button to proceed or the Cancel button if you've changed your mind.

5.       You'll get a blank Location record which includes the option to add/change the Location Profile for all selected records.
[cid:image006.jpg at 01D567DE.87B75F80]

6.       Search/Select the applicable location profile from the drop down and then click on the Update Locations button

Unfortunately, there's not a way to select all the location records on a screen or that match a search/filter with a single click.  However this batch method is better than calling them up one-by-one.

--Miloche

******************************
Miloche Kottman
Head of Cataloging & Archival Processing
University of Kansas Libraries
Lawrence, KS 66045
mkottman at ku.edu<mailto:mkottman at ku.edu>
785-864-3916



From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> On Behalf Of Jill E. Sweetapple
Sent: Friday, September 6, 2019 9:29 AM
To: archivesspace_users_group at lyralists.lyrasis.org
Subject: [Archivesspace_Users_Group] Another newbie

Hello all!

I am having trouble searching existing posts and finding an answer, so I apologize if the answer is in there!

I was wondering if existing location profiles can be added to shelving in bulk. I have my profiles, but don't want to call up each shelf, obviously. Is there a way to do it?

Also, I would like to print out a number...the linear feet total for the boxes I have put in. Is this possible? I'd like to tell my board, plus, I'd like the number for myself, to track progress.

Many thanks!

Jill Sweetapple


Jill Sweetapple
Head of Archives and Special Collections
American Baptist Historical Society
3001 Mercer University Dr.
Atlanta, GA  30341-4115

(01) 678/547-6680
www.abhsarchives.org<https://nam01.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.abhsarchives.org%2F&data=02%7C01%7Cmkottman%40ku.edu%7C9a8b429bd57345c70ef408d732d697a5%7C3c176536afe643f5b96636feabbe3c1a%7C0%7C0%7C637033769559964733&sdata=%2B0deM%2FSirvaKCEkgY%2FazT3O8PHTLH4RTpzYBg9v3k%2FM%3D&reserved=0>

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From j.sweetapple at abhsarchives.org  Tue Sep 10 15:36:29 2019
From: j.sweetapple at abhsarchives.org (Jill E. Sweetapple)
Date: Tue, 10 Sep 2019 19:36:29 +0000
Subject: [Archivesspace_Users_Group] Another newbie
In-Reply-To: <27c7c8f187fb4f5db0f7d8d270d3056d@ex13-ell-cr-15.home.ku.edu>
References: <SN6PR01MB43174F2859F515AE298FF8D2FBBA0@SN6PR01MB4317.prod.exchangelabs.com>
 <27c7c8f187fb4f5db0f7d8d270d3056d@ex13-ell-cr-15.home.ku.edu>
Message-ID: <SN6PR01MB4317A426FC58FD69FA1F5E0CFBB60@SN6PR01MB4317.prod.exchangelabs.com>

Ah. Thank you Miloche! I wish it was faster, like you could print out a huge spreadsheet, fix them all, then reload them.

Jill

Jill Sweetapple
Head of Archives and Special Collections
American Baptist Historical Society
3001 Mercer University Dr.
Atlanta, GA  30341-4115

(01) 678/547-6680
www.abhsarchives.org<http://www.abhsarchives.org/>

From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> On Behalf Of Kottman, Miloche
Sent: Tuesday, September 10, 2019 2:49 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] Another newbie

Jill,

You can add location profiles to Location records in bulk:


1.       Browse/Search for the location(s) you want to update, e.g. everything in a particular building, on a particular floor, etc.

2.       On the result screen, click to add a checkmark to the little box to the immediate left of the shelves you want to add the location profile to
[cid:image001.jpg at 01D567ED.82CB76A0]

3.       Once you've added at least one checkmark, the Edit Batch button in the upper(ish) right will become available. Click on the Edit Batch button

4.       You will get a warning box that says:  Edit Records? Which asks if you're sure you want to edit multiple records.  Click on the Edit Records button to proceed or the Cancel button if you've changed your mind.

5.       You'll get a blank Location record which includes the option to add/change the Location Profile for all selected records.
[cid:image002.jpg at 01D567ED.82CB76A0]

6.       Search/Select the applicable location profile from the drop down and then click on the Update Locations button

Unfortunately, there's not a way to select all the location records on a screen or that match a search/filter with a single click.  However this batch method is better than calling them up one-by-one.

--Miloche

******************************
Miloche Kottman
Head of Cataloging & Archival Processing
University of Kansas Libraries
Lawrence, KS 66045
mkottman at ku.edu<mailto:mkottman at ku.edu>
785-864-3916



From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> <archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> On Behalf Of Jill E. Sweetapple
Sent: Friday, September 6, 2019 9:29 AM
To: archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>
Subject: [Archivesspace_Users_Group] Another newbie

Hello all!

I am having trouble searching existing posts and finding an answer, so I apologize if the answer is in there!

I was wondering if existing location profiles can be added to shelving in bulk. I have my profiles, but don't want to call up each shelf, obviously. Is there a way to do it?

Also, I would like to print out a number...the linear feet total for the boxes I have put in. Is this possible? I'd like to tell my board, plus, I'd like the number for myself, to track progress.

Many thanks!

Jill Sweetapple


Jill Sweetapple
Head of Archives and Special Collections
American Baptist Historical Society
3001 Mercer University Dr.
Atlanta, GA  30341-4115

(01) 678/547-6680
www.abhsarchives.org<https://nam04.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.abhsarchives.org%2F&data=02%7C01%7Cj.sweetapple%40abhsarchives.org%7C92317d9f8aca457df31008d7361fa915%7C4fb34d2889b247109bcc30824d17fc30%7C0%7C0%7C637037381929651832&sdata=I5xR7xb7SfYx%2FhdgurjXsCL3Gty1KNcgtvLMhyOTEwM%3D&reserved=0>

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From jessica.wagnerwebster at baruch.cuny.edu  Wed Sep 11 16:41:03 2019
From: jessica.wagnerwebster at baruch.cuny.edu (Jessica Wagner Webster)
Date: Wed, 11 Sep 2019 20:41:03 +0000
Subject: [Archivesspace_Users_Group] Top Container List question
Message-ID: <8c5d3ec6952548329159fb195606fbec@mbx2v-b.BC.Baruch.Cuny.Edu>

Hi all,

I've been using ASpace for a long time, but only recently were we able to successfully upgrade to the 1.5x iteration and start working with top containers. When we upgraded, we used the barcoder utility as required, which generated top container numbers for our boxes; we don't have actual barcodes on our boxes. I understand that many of you might be past this phase of implementation, and maybe I'm missing some key information!

But I'm wondering now how to generate top container numbers for new cataloging- is there a way to generate these? How do I come up with top container numbers- what are they supposed to refer to, if they're supposed to be unique?

It seems like each box (or equivalent) is supposed to have its own container number and all folders (or equivalent) affiliated with that box are attached to that particular top container. However in our case, it appears that each item-level record was given its own top container number by the barcorder, regardless of the fact that they might have been in the same box? I'm not sure why this would be except as a fluke of our cataloging. If this is true, is there a way to batch edit our top containers to fix this issue?

If anyone could point me toward additional resources on implementing top containers, that would be great, too.

Thanks,
Jessica

Jessica Wagner Webster
Digital Initiatives Librarian, Assistant Professor
Baruch College, Newman Library
151 East 25th Street, Room 523
New York, NY 10010
(646) 312-1672
Jessica.WagnerWebster at baruch.cuny.edu<mailto:Jessica.WagnerWebster at baruch.cuny.edu>

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From jessica.wagnerwebster at baruch.cuny.edu  Wed Sep 11 16:48:09 2019
From: jessica.wagnerwebster at baruch.cuny.edu (Jessica Wagner Webster)
Date: Wed, 11 Sep 2019 20:48:09 +0000
Subject: [Archivesspace_Users_Group] Top Container List question- update
Message-ID: <1fc50bf22f8b4e7f820391c62235f69b@mbx2v-b.BC.Baruch.Cuny.Edu>

Hi all,

In looking at this further, it doesn't actually appear that the barcoder plugin issued multiple top container numbers for the same box, so disregard that part of the question- though each folder was also assigned a top container number by the barcoder. Is that expected? And are there any ways to work on these in batch?

Thanks again,
Jessica

Jessica Wagner Webster
Digital Initiatives Librarian, Assistant Professor
Baruch College, Newman Library
151 East 25th Street, Room 523
New York, NY 10010
(646) 312-1672
Jessica.WagnerWebster at baruch.cuny.edu<mailto:Jessica.WagnerWebster at baruch.cuny.edu>

From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> On Behalf Of Jessica Wagner Webster
Sent: Wednesday, September 11, 2019 4:41 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: [Archivesspace_Users_Group] Top Container List question

Hi all,

I've been using ASpace for a long time, but only recently were we able to successfully upgrade to the 1.5x iteration and start working with top containers. When we upgraded, we used the barcoder utility as required, which generated top container numbers for our boxes; we don't have actual barcodes on our boxes. I understand that many of you might be past this phase of implementation, and maybe I'm missing some key information!

But I'm wondering now how to generate top container numbers for new cataloging- is there a way to generate these? How do I come up with top container numbers- what are they supposed to refer to, if they're supposed to be unique?

It seems like each box (or equivalent) is supposed to have its own container number and all folders (or equivalent) affiliated with that box are attached to that particular top container. However in our case, it appears that each item-level record was given its own top container number by the barcorder, regardless of the fact that they might have been in the same box? I'm not sure why this would be except as a fluke of our cataloging. If this is true, is there a way to batch edit our top containers to fix this issue?

If anyone could point me toward additional resources on implementing top containers, that would be great, too.

Thanks,
Jessica

Jessica Wagner Webster
Digital Initiatives Librarian, Assistant Professor
Baruch College, Newman Library
151 East 25th Street, Room 523
New York, NY 10010
(646) 312-1672
Jessica.WagnerWebster at baruch.cuny.edu<mailto:Jessica.WagnerWebster at baruch.cuny.edu>

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From kate_bowers at harvard.edu  Thu Sep 12 11:01:09 2019
From: kate_bowers at harvard.edu (Bowers, Kate A.)
Date: Thu, 12 Sep 2019 15:01:09 +0000
Subject: [Archivesspace_Users_Group] What field does an EADID go into for
	MARXML ingest?
Message-ID: <BN8PR07MB62117CB49AD1325660DEBBEA80B00@BN8PR07MB6211.namprd07.prod.outlook.com>

I tried to ingest a resource from MARC XML. The error message said it needed an EADID. However, MARC doesn't have a specific field for EADIDs and this page in the user manual https://docs.archivesspace.org/Default.htm#ImportMARCXML.htm?Highlight=marc does not say anything about how or where to specify an EADID in MARC.

If anyone can provide better documentation or information on MARC XML resource ingest, please do!

Many thanks!

Kate


Kate Bowers
Collections Services Archivist for Metadata, Systems, and Standards
Harvard University Archives
kate_bowers at harvard.edu<mailto:megan_sniffin-marinoff at harvard.edu>
voice: (617) 998-5238
fax: (617) 495-8011
web: http://nrs.harvard.edu/urn-3:hul.eresource:archives
Twitter: @k8_bowers




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From adrien_hilton at harvard.edu  Thu Sep 12 12:23:31 2019
From: adrien_hilton at harvard.edu (Hilton, Adrien)
Date: Thu, 12 Sep 2019 16:23:31 +0000
Subject: [Archivesspace_Users_Group] What field does an EADID go into
	for	MARXML ingest?
In-Reply-To: <BN8PR07MB62117CB49AD1325660DEBBEA80B00@BN8PR07MB6211.namprd07.prod.outlook.com>
References: <BN8PR07MB62117CB49AD1325660DEBBEA80B00@BN8PR07MB6211.namprd07.prod.outlook.com>
Message-ID: <SN6PR07MB5088F81A9C9118EE98AB92DE88B00@SN6PR07MB5088.namprd07.prod.outlook.com>

Hi Kate,

I can talk to you about this offline if you'd like.

In a nutshell, the ArchivesSpace MARCxml importer doesn't include a mapping to the EADID field in the resource record. Even if you put it in your MARCxml (say the 555), it gets drop on ingest.

We're working to convert some 1000 MARC records to EADxml, then autogenerate the EADID field with consecutive numbers. We'd ingest the EAD instead of the MARC.

It's Harvard's installation that won't let you save the resource records without the EADID.

Best wishes,
Adrien

From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> On Behalf Of Bowers, Kate A.
Sent: Thursday, September 12, 2019 11:01 AM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: [Archivesspace_Users_Group] What field does an EADID go into for MARXML ingest?

I tried to ingest a resource from MARC XML. The error message said it needed an EADID. However, MARC doesn't have a specific field for EADIDs and this page in the user manual https://docs.archivesspace.org/Default.htm#ImportMARCXML.htm?Highlight=marc<https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.archivesspace.org_Default.htm-23ImportMARCXML.htm-3FHighlight-3Dmarc&d=DwMFAg&c=WO-RGvefibhHBZq3fL85hQ&r=o7OoY1I5SGwJOY4qFC1JgmA4MQwVJOWSxO2IqPX0FiU&m=NbTcTyHruQSkBKzTxIp5P5adihkE-ZJNCKNHn2hG90A&s=t-jQtu0E_UVbYVT7bTSdupv93tteziSMNfFjEoJUzkw&e=> does not say anything about how or where to specify an EADID in MARC.

If anyone can provide better documentation or information on MARC XML resource ingest, please do!

Many thanks!

Kate


Kate Bowers
Collections Services Archivist for Metadata, Systems, and Standards
Harvard University Archives
kate_bowers at harvard.edu<mailto:megan_sniffin-marinoff at harvard.edu>
voice: (617) 998-5238
fax: (617) 495-8011
web: http://nrs.harvard.edu/urn-3:hul.eresource:archives
Twitter: @k8_bowers




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From jessica.wagnerwebster at baruch.cuny.edu  Thu Sep 12 14:01:36 2019
From: jessica.wagnerwebster at baruch.cuny.edu (Jessica Wagner Webster)
Date: Thu, 12 Sep 2019 18:01:36 +0000
Subject: [Archivesspace_Users_Group] a thorny top container question
Message-ID: <e40f59d57b7d40f89e07794acc2b233c@mbx2v-b.BC.Baruch.Cuny.Edu>

Hi everyone,

I wrote in briefly about this yesterday but have spent some time today investigating my issue and hope someone might be able to help.

I've recently discovered what might be, for us, a big challenge: we finally were able to migrate ASpace to 1.5x and are working with Top Containers for the first time. Because of the way I initially coded and ingested our legacy finding aids into ASpace, with each box as a c01 and folder as a c02, when we did the migration and ran the barcoder plugin, each folder was given its own top container record. So now all of our data is messed up. I have compared the EAD for these collections to new cataloging we've done recently, and I see how it's different: for the properly-done EAD, the secondary (folder) container is listed with a reference to the parent container (the box, the top container), like this:
<c01 audience="internal" id="aspace_fb309c25cd76d16bd68380d39e533e57" level="file">
        <did>
          <unittitle>Test 3</unittitle>
          <container id="aspace_431c5d28165f5651a24c5726e9e3ad72" label="mixed materials" type="box"
            >2</container>
          <container id="aspace_c723cf0a9ace466e98820e969f6a0a4f"
            parent="aspace_431c5d28165f5651a24c5726e9e3ad72" type="folder">1</container>
        </did>
      </c01>

While the bulk of our records look, instead, like this, when exported out of ASpace:
  <c03 audience="internal" id="aspace_71896952bbbc0e5bbfc8ab391ee0584f" level="item">
            <did>
              <unittitle>Municipal Research 82- </unittitle>
              <unitid>IPA_s3C_b004_f09</unitid>
              <unitdate normal="1917-02/1917-02">1917 February</unitdate>
              <container id="aspace_0ffffc4b7ac67e62d2492c5de693cc12"
                label="Mixed Materials [aspace.28566.box.4]" type="box">4</container>
              <container id="aspace_3d9216a2a30dcb8c9865328693d1316f"
                label="Mixed Materials [aspace.28566.folder.9]" type="folder">9</container>
            </did>
          </c03>

This has created a large number of folder-level top containers. I'm totally stuck as to how to fix this without manually doing it in ASpace. I'd love it if there was some way to transform this EAD into Excel, fix things there, and then transform it back into EAD that can be ingested into ASpace. But I wouldn't know where to start; I have decent skills in XML but am pretty limited in generating XSLT on my own. Does anyone have any ideas? Has anyone dealt with a similar problem? Does anyone know of resources or templates that might help?

Thanks, I really appreciate it! I'm a one-person shop here and would really benefit from the expertise of the group.

Best,
Jessica


Jessica Wagner Webster
Digital Initiatives Librarian, Assistant Professor
Baruch College, Newman Library
151 East 25th Street, Room 523
New York, NY 10010
(646) 312-1672
Jessica.WagnerWebster at baruch.cuny.edu<mailto:Jessica.WagnerWebster at baruch.cuny.edu>

From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> On Behalf Of Jessica Wagner Webster
Sent: Wednesday, September 11, 2019 4:48 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] Top Container List question- update

Hi all,

In looking at this further, it doesn't actually appear that the barcoder plugin issued multiple top container numbers for the same box, so disregard that part of the question- though each folder was also assigned a top container number by the barcoder. Is that expected? And are there any ways to work on these in batch?

Thanks again,
Jessica

Jessica Wagner Webster
Digital Initiatives Librarian, Assistant Professor
Baruch College, Newman Library
151 East 25th Street, Room 523
New York, NY 10010
(646) 312-1672
Jessica.WagnerWebster at baruch.cuny.edu<mailto:Jessica.WagnerWebster at baruch.cuny.edu>

From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> <archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> On Behalf Of Jessica Wagner Webster
Sent: Wednesday, September 11, 2019 4:41 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: [Archivesspace_Users_Group] Top Container List question

Hi all,

I've been using ASpace for a long time, but only recently were we able to successfully upgrade to the 1.5x iteration and start working with top containers. When we upgraded, we used the barcoder utility as required, which generated top container numbers for our boxes; we don't have actual barcodes on our boxes. I understand that many of you might be past this phase of implementation, and maybe I'm missing some key information!

But I'm wondering now how to generate top container numbers for new cataloging- is there a way to generate these? How do I come up with top container numbers- what are they supposed to refer to, if they're supposed to be unique?

It seems like each box (or equivalent) is supposed to have its own container number and all folders (or equivalent) affiliated with that box are attached to that particular top container. However in our case, it appears that each item-level record was given its own top container number by the barcorder, regardless of the fact that they might have been in the same box? I'm not sure why this would be except as a fluke of our cataloging. If this is true, is there a way to batch edit our top containers to fix this issue?

If anyone could point me toward additional resources on implementing top containers, that would be great, too.

Thanks,
Jessica

Jessica Wagner Webster
Digital Initiatives Librarian, Assistant Professor
Baruch College, Newman Library
151 East 25th Street, Room 523
New York, NY 10010
(646) 312-1672
Jessica.WagnerWebster at baruch.cuny.edu<mailto:Jessica.WagnerWebster at baruch.cuny.edu>

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From Jessica.Crouch at lyrasis.org  Mon Sep 16 09:45:31 2019
From: Jessica.Crouch at lyrasis.org (Jessica Crouch)
Date: Mon, 16 Sep 2019 13:45:31 +0000
Subject: [Archivesspace_Users_Group] Reminder: ArchivesSpace Open Community
 Call - September 18, 2-3pm ET (11-noon PT)
Message-ID: <4E19BC83-853E-4894-9CC0-7E80A4A4F80A@lyrasis.org>

Dear ArchivesSpace Members,

Please join us for our next community open call on Zoom on September 18th at 2-3pm ET (11-noon PT). This is an opportunity to talk informally about ideas you?ve had, challenges you?ve encountered, or news you?d like to share. This might be an especially good chance to talk about non-technical questions or ideas that you weren?t quite sure about posting on the Users Group listserv but really would like help with from us or your peers.

Here is a pre-survey to help generate discussion topics prior to the call. Please submit your suggestions by Tuesday, September 17th. https://forms.gle/xBEtGaHuXKrffFUT7

You will be able to join by either computer or phone. Here are the details for joining the call:

Join Zoom Meeting here:
https://lyrasis.zoom.us/j/911516704

Or on Iphone One tap mobile
+19292056099,,911516704# US (New York)
+16699006833,,911516704# US (San Jose)

Or dial by your location
        +1 929 205 6099 US (New York)
        +1 669 900 6833 US (San Jose)
        877 853 5257 US Toll-free
        888 475 4499 US Toll-free
Meeting ID: 911 516 704
International Numbers available here: https://zoom.us/zoomconference?m=-CnZdNUzB4VhAipYXVQs3X1IOX8LOfFC


Please email Jessica at jessica.crouch at lyrasis.org<mailto:jessica.crouch at lyrasis.org> if you have any questions about the call. We look forward to ?seeing? you there!


Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.crouch at lyrasis.org<mailto:jessica.crouch at lyrasis.org>
Skype: jdowdcrouch

[page1image482511520]

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From Jessica.Crouch at lyrasis.org  Mon Sep 16 12:42:09 2019
From: Jessica.Crouch at lyrasis.org (Jessica Crouch)
Date: Mon, 16 Sep 2019 16:42:09 +0000
Subject: [Archivesspace_Users_Group] New Webinar Series: Integrations with
	ArchivesSpace
Message-ID: <BAE49987-C94D-47C8-84C7-EB7F5379D7A9@lyrasis.org>

ArchivesSpace is pleased to announce a new webinar series titled Integrations with ArchivesSpace.  Each webinar in this series will highlight an integration with another application used in archives that ArchivesSpace members have worked on or requested.  The webinar series will feature both open source and proprietary systems.

Each month a representative from a different system will join us to explore how their system can integrate with ArchivesSpace.  Following their demonstration, a representative from an ArchivesSpace member institution currently using both systems will talk about how they decided to integrate the two applications, lessons learned and their goals for the future.

These webinars will vary in style from demonstrations of active integrations used by ArchivesSpace community members in their daily workflows to open discussions about how ArchivesSpace users envision using ArchivesSpace with platforms without current integrations.

The first four webinars in the series are included below.  More webinars will be announced as the series progresses. More information about each individual webinar will be made available closer to the date.  All webinars will be recorded.

Integrating ArchivesSpace and Preservica <https://preservica.com/>
October 1st at 2pm-3pm ET (11am-noon PT; 7pm-8pm BST)
More information about this webinar can be found on the ArchivesSpace blog.<https://archivesspace.org/archives/5663>
Presenters:
Wendy Goodier, Preservica
Erica Schumann, Preservica
Sarah Cogley, University at Buffalo Special Collections

Integrating ArchivesSpace and Aeon<https://www.atlas-sys.com/aeon>
November 6th at 2pm-3pm ET (11am-noon PT; 6pm-7pm GMT)
Presenters:
Katie Gillespie, Atlas Systems

Integrating ArchivesSpace and Archive-It<https://archive-it.org/>: An Open Community Discussion
December 4th at 2pm-3pm ET (11am-noon PT; 6pm-7pm GMT)
Presenters:
Lori Donovan, Archive-It
Dallas Pillen, University of Michigan

Integrating ArchivesSpace and Aviary<https://www.weareavp.com/products/aviary/>
January 15th at 2pm-3pm ET (11am-noon PT; 6pm-7pm GMT)
Presenters:
Bertram Lyons, Aviary AVP
Kevin Glick, Yale University

If you have an idea for a potential webinar in this series or would like to present in this series, email Jessica at jessica.crouch at lyrasis.org<mailto:jessica.crouch at lyrasis.org>.


Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.crouch at lyrasis.org<mailto:jessica.crouch at lyrasis.org>
Skype: jdowdcrouch

[page1image482511520]

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From zachary.pelli at shu.edu  Mon Sep 16 15:06:13 2019
From: zachary.pelli at shu.edu (Zachary L Pelli)
Date: Mon, 16 Sep 2019 19:06:13 +0000
Subject: [Archivesspace_Users_Group] Unable to view or edit resource
	record/tree
Message-ID: <SN6PR0102MB3584024615D23AC68F27F7F2E68C0@SN6PR0102MB3584.prod.exchangelabs.com>

We're running 2.5.2. On the staff interface, clicking Edit or View on any top level resource record gives this error: "Oops! We're having trouble fetching this tree. Please try refreshing the page." On the PUI, you can view the top-level record, but the "Collection Organization" tree is blank. This issue seems to be affecting all resources.

Regards,

Zach Pelli
Digital Collections Infrastructure Developer
Seton Hall University Libraries
973.275.2046

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From sdm7g at virginia.edu  Mon Sep 16 15:59:14 2019
From: sdm7g at virginia.edu (Majewski, Steven Dennis (sdm7g))
Date: Mon, 16 Sep 2019 19:59:14 +0000
Subject: [Archivesspace_Users_Group] Unable to view or edit
	resource	record/tree
In-Reply-To: <SN6PR0102MB3584024615D23AC68F27F7F2E68C0@SN6PR0102MB3584.prod.exchangelabs.com>
References: <SN6PR0102MB3584024615D23AC68F27F7F2E68C0@SN6PR0102MB3584.prod.exchangelabs.com>
Message-ID: <2A575109-46FD-4919-9495-00A867E1A00E@virginia.edu>

If it was just the PUI, I would guess it was an indexing problem, but that ?Oops? error, to me,
looks like it?s having a problem with retrieving resource tree information from the backend. 

Not too long ago, there was a thread on this mailing list with the subject:  "Retrieving tree info via API (what are "waypoints??)?
You might take a look at that thread and see if you can do a backend API query to fetch the resource root and it?s waypoints. 

Except that the ?affecting all resources? sounds like something more global.  

What is in the log files when this happens ? 

? Steve M. 


> On Sep 16, 2019, at 3:06 PM, Zachary L Pelli <zachary.pelli at shu.edu> wrote:
> 
> We?re running 2.5.2. On the staff interface, clicking Edit or View on any top level resource record gives this error: ?Oops! We're having trouble fetching this tree. Please try refreshing the page.? On the PUI, you can view the top-level record, but the ?Collection Organization? tree is blank. This issue seems to be affecting all resources.
>  
> Regards,
>  
> Zach Pelli
> Digital Collections Infrastructure Developer
> Seton Hall University Libraries
> 973.275.2046
>  
> _______________________________________________
> Archivesspace_Users_Group mailing list
> Archivesspace_Users_Group at lyralists.lyrasis.org <mailto:Archivesspace_Users_Group at lyralists.lyrasis.org>
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group <http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group>
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From blake.carver at lyrasis.org  Mon Sep 16 16:05:27 2019
From: blake.carver at lyrasis.org (Blake Carver)
Date: Mon, 16 Sep 2019 20:05:27 +0000
Subject: [Archivesspace_Users_Group] Unable to view or
	edit	resource	record/tree
In-Reply-To: <2A575109-46FD-4919-9495-00A867E1A00E@virginia.edu>
References: <SN6PR0102MB3584024615D23AC68F27F7F2E68C0@SN6PR0102MB3584.prod.exchangelabs.com>,
 <2A575109-46FD-4919-9495-00A867E1A00E@virginia.edu>
Message-ID: <DM5PR22MB08117DFABA01FE30D19474509F8C0@DM5PR22MB0811.namprd22.prod.outlook.com>

I'm going to agree with Steve, especially "I would guess it was an indexing problem,"
I'd start with a full reindex and see if that takes care of it before anything else.
________________________________
From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Majewski, Steven Dennis (sdm7g) <sdm7g at virginia.edu>
Sent: Monday, September 16, 2019 3:59 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] Unable to view or edit resource record/tree

If it was just the PUI, I would guess it was an indexing problem, but that ?Oops? error, to me,
looks like it?s having a problem with retrieving resource tree information from the backend.

Not too long ago, there was a thread on this mailing list with the subject:  "Retrieving tree info via API (what are "waypoints??)?
You might take a look at that thread and see if you can do a backend API query to fetch the resource root and it?s waypoints.

Except that the ?affecting all resources? sounds like something more global.

What is in the log files when this happens ?

? Steve M.


On Sep 16, 2019, at 3:06 PM, Zachary L Pelli <zachary.pelli at shu.edu<mailto:zachary.pelli at shu.edu>> wrote:

We?re running 2.5.2. On the staff interface, clicking Edit or View on any top level resource record gives this error: ?Oops! We're having trouble fetching this tree. Please try refreshing the page.? On the PUI, you can view the top-level record, but the ?Collection Organization? tree is blank. This issue seems to be affecting all resources.

Regards,

Zach Pelli
Digital Collections Infrastructure Developer
Seton Hall University Libraries
973.275.2046

_______________________________________________
Archivesspace_Users_Group mailing list
Archivesspace_Users_Group at lyralists.lyrasis.org<mailto:Archivesspace_Users_Group at lyralists.lyrasis.org>
http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group

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From zachary.pelli at shu.edu  Tue Sep 17 09:39:01 2019
From: zachary.pelli at shu.edu (Zachary L Pelli)
Date: Tue, 17 Sep 2019 13:39:01 +0000
Subject: [Archivesspace_Users_Group] Unable to view
	or	edit	resource	record/tree
In-Reply-To: <DM5PR22MB08117DFABA01FE30D19474509F8C0@DM5PR22MB0811.namprd22.prod.outlook.com>
References: <SN6PR0102MB3584024615D23AC68F27F7F2E68C0@SN6PR0102MB3584.prod.exchangelabs.com>,
 <2A575109-46FD-4919-9495-00A867E1A00E@virginia.edu>
 <DM5PR22MB08117DFABA01FE30D19474509F8C0@DM5PR22MB0811.namprd22.prod.outlook.com>
Message-ID: <SN6PR0102MB3584AD1A86EEB77D915651ECE68F0@SN6PR0102MB3584.prod.exchangelabs.com>

Currently reindexing. It has been going 20 hours, does reindexing usually take that long? Here's a recent log sample:

Sep 17, 2019 9:36:28 AM org.apache.solr.core.SolrCore execute
INFO: [collection1] webapp= path=/select params={facet=true&start=0&csv.encapsulator="&q=(id:("\/repositories\/2\/top_containers\/8660"))&q.op=AND&csv.header=true&csv.escape=\&wt=json&fq=-exclude_by_default:true&fq=suppressed:false&rows=500} hits=1 status=0 QTime=1
Sep 17, 2019 9:36:28 AM org.apache.solr.core.SolrCore execute
INFO: [collection1] webapp= path=/select params={facet=true&start=0&csv.encapsulator="&q=(id:("\/repositories\/2\/resources\/420\/tree\/node_from_root_62887"))&q.op=AND&csv.header=true&csv.escape=\&wt=json&fq=-exclude_by_default:true&fq=publish:true&rows=1} hits=1 status=0 QTime=2
Sep 17, 2019 9:36:28 AM org.apache.solr.core.SolrCore execute
INFO: [collection1] webapp= path=/select params={facet=true&start=0&csv.encapsulator="&q=(id:("\/repositories\/2\/resources\/420\/tree\/node_from_root_62887"))&q.op=AND&csv.header=true&csv.escape=\&wt=json&fq=-exclude_by_default:true&fq=publish:true&rows=1} hits=1 status=0 QTime=1
Sep 17, 2019 9:36:29 AM org.apache.solr.core.SolrCore execute
INFO: [collection1] webapp= path=/select params={facet=true&start=0&csv.encapsulator="&q=(id:("\/repositories\/2\/resources\/189\/tree\/root"))&q.op=AND&csv.header=true&csv.escape=\&wt=json&fq=-exclude_by_default:true&fq=publish:true&rows=1} hits=1 status=0 QTime=2
Sep 17, 2019 9:36:29 AM org.apache.solr.core.SolrCore execute
INFO: [collection1] webapp= path=/select params={pf=four_part_id^4&facet=true&sort=&start=0&csv.encapsulator="&q=collection_uri_u_sstr:"/repositories/2/resources/189"+AND+(types:pui+AND+types:pui_container)&qf=four_part_id^3+title^2+finding_aid_filing_title^2+fullrecord&q.op=AND&csv.header=true&csv.escape=\&wt=json&fq=-exclude_by_default:true&fq=publish:true&defType=edismax&rows=10} hits=25 status=0 QTime=2
Sep 17, 2019 9:36:29 AM org.apache.solr.core.SolrCore execute
INFO: [collection1] webapp= path=/select params={facet=true&start=0&csv.encapsulator="&q=(id:("\/repositories\/2\/resources\/189"))&q.op=AND&csv.header=true&csv.escape=\&wt=json&fq=-exclude_by_default:true&fq=publish:true&rows=1} hits=1 status=0 QTime=1
Sep 17, 2019 9:36:29 AM org.apache.solr.core.SolrCore execute
INFO: [collection1] webapp= path=/select params={facet=true&start=0&csv.encapsulator="&q=(id:("\/repositories\/2"))&q.op=AND&csv.header=true&csv.escape=\&wt=json&fq=-exclude_by_default:true&fq=suppressed:false&rows=500} hits=1 status=0 QTime=1
Sep 17, 2019 9:36:29 AM org.apache.solr.core.SolrCore execute
INFO: [collection1] webapp= path=/select params={facet=true&start=0&csv.encapsulator="&q=(id:("\/repositories\/2\/accessions\/1322"))&q.op=AND&csv.header=true&csv.escape=\&wt=json&fq=-exclude_by_default:true&fq=suppressed:false&rows=500} hits=1 status=0 QTime=2
Sep 17, 2019 9:36:50 AM org.apache.solr.core.SolrCore execute
INFO: [collection1] webapp= path=/select params={facet=true&start=0&csv.encapsulator="&q=(id:("\/repositories\/2\/archival_objects\/29877#pui"))&q.op=AND&csv.header=true&csv.escape=\&wt=json&fq=-exclude_by_default:true&fq=publish:true&rows=1} hits=1 status=0 QTime=2
Sep 17, 2019 9:36:50 AM org.apache.solr.core.SolrCore execute
INFO: [collection1] webapp= path=/select params={facet=true&start=0&csv.encapsulator="&q=(id:("\/repositories\/2"))&q.op=AND&csv.header=true&csv.escape=\&wt=json&fq=-exclude_by_default:true&fq=suppressed:false&rows=500} hits=1 status=0 QTime=1
Sep 17, 2019 9:36:50 AM org.apache.solr.core.SolrCore execute
INFO: [collection1] webapp= path=/select params={facet=true&start=0&csv.encapsulator="&q=(id:("\/repositories\/2\/resources\/219"))&q.op=AND&csv.header=true&csv.escape=\&wt=json&fq=-exclude_by_default:true&fq=suppressed:false&rows=500} hits=1 status=0 QTime=0
Sep 17, 2019 9:36:50 AM org.apache.solr.core.SolrCore execute
INFO: [collection1] webapp= path=/select params={facet=true&start=0&csv.encapsulator="&q=(id:("\/repositories\/2\/top_containers\/4197"))&q.op=AND&csv.header=true&csv.escape=\&wt=json&fq=-exclude_by_default:true&fq=suppressed:false&rows=500} hits=1 status=0 QTime=2
Sep 17, 2019 9:36:50 AM org.apache.solr.core.SolrCore execute
INFO: [collection1] webapp= path=/select params={facet=true&start=0&csv.encapsulator="&q=(id:("\/repositories\/2\/resources\/219\/tree\/node_from_root_29877"))&q.op=AND&csv.header=true&csv.escape=\&wt=json&fq=-exclude_by_default:true&fq=publish:true&rows=1} hits=1 status=0 QTime=1
Sep 17, 2019 9:36:50 AM org.apache.solr.core.SolrCore execute
INFO: [collection1] webapp= path=/select params={facet=true&start=0&csv.encapsulator="&q=(id:("\/repositories\/2\/resources\/219\/tree\/node_from_root_29877"))&q.op=AND&csv.header=true&csv.escape=\&wt=json&fq=-exclude_by_default:true&fq=publish:true&rows=1} hits=1 status=0 QTime=1
Sep 17, 2019 9:37:08 AM org.apache.solr.core.SolrCore execute
INFO: [collection1] webapp= path=/select params={facet=true&start=0&csv.encapsulator="&q=(id:("\/repositories\/2\/resources\/189\/tree\/root"))&q.op=AND&csv.header=true&csv.escape=\&wt=json&fq=-exclude_by_default:true&fq=publish:true&rows=1} hits=1 status=0 QTime=1
Sep 17, 2019 9:37:08 AM org.apache.solr.core.SolrCore execute
INFO: [collection1] webapp= path=/select params={pf=four_part_id^4&facet=true&sort=&start=0&csv.encapsulator="&q=collection_uri_u_sstr:"/repositories/2/resources/189"+AND+(types:pui+AND+types:pui_container)&qf=four_part_id^3+title^2+finding_aid_filing_title^2+fullrecord&q.op=AND&csv.header=true&csv.escape=\&wt=json&fq=-exclude_by_default:true&fq=publish:true&defType=edismax&rows=10} hits=25 status=0 QTime=1
Sep 17, 2019 9:37:08 AM org.apache.solr.core.SolrCore execute
INFO: [collection1] webapp= path=/select params={facet=true&start=0&csv.encapsulator="&q=(id:("\/repositories\/2\/resources\/189"))&q.op=AND&csv.header=true&csv.escape=\&wt=json&fq=-exclude_by_default:true&fq=publish:true&rows=1} hits=1 status=0 QTime=1
Sep 17, 2019 9:37:08 AM org.apache.solr.core.SolrCore execute
INFO: [collection1] webapp= path=/select params={facet=true&start=0&csv.encapsulator="&q=(id:("\/repositories\/2"))&q.op=AND&csv.header=true&csv.escape=\&wt=json&fq=-exclude_by_default:true&fq=suppressed:false&rows=500} hits=1 status=0 QTime=1
Sep 17, 2019 9:37:08 AM org.apache.solr.core.SolrCore execute
INFO: [collection1] webapp= path=/select params={facet=true&start=0&csv.encapsulator="&q=(id:("\/repositories\/2\/accessions\/1322"))&q.op=AND&csv.header=true&csv.escape=\&wt=json&fq=-exclude_by_default:true&fq=suppressed:false&rows=500} hits=1 status=0 QTime=1

Regards,
Zach

From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> On Behalf Of Blake Carver
Sent: Monday, September 16, 2019 4:05 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] Unable to view or edit resource record/tree

I'm going to agree with Steve, especially "I would guess it was an indexing problem,"
I'd start with a full reindex and see if that takes care of it before anything else.
________________________________
From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> <archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> on behalf of Majewski, Steven Dennis (sdm7g) <sdm7g at virginia.edu<mailto:sdm7g at virginia.edu>>
Sent: Monday, September 16, 2019 3:59 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: Re: [Archivesspace_Users_Group] Unable to view or edit resource record/tree

If it was just the PUI, I would guess it was an indexing problem, but that "Oops" error, to me,
looks like it's having a problem with retrieving resource tree information from the backend.

Not too long ago, there was a thread on this mailing list with the subject:  "Retrieving tree info via API (what are "waypoints"?)"
You might take a look at that thread and see if you can do a backend API query to fetch the resource root and it's waypoints.


Except that the "affecting all resources" sounds like something more global.


What is in the log files when this happens ?


- Steve M.



On Sep 16, 2019, at 3:06 PM, Zachary L Pelli <zachary.pelli at shu.edu<mailto:zachary.pelli at shu.edu>> wrote:

We're running 2.5.2. On the staff interface, clicking Edit or View on any top level resource record gives this error: "Oops! We're having trouble fetching this tree. Please try refreshing the page." On the PUI, you can view the top-level record, but the "Collection Organization" tree is blank. This issue seems to be affecting all resources.

Regards,

Zach Pelli
Digital Collections Infrastructure Developer
Seton Hall University Libraries
973.275.2046

_______________________________________________
Archivesspace_Users_Group mailing list
Archivesspace_Users_Group at lyralists.lyrasis.org<mailto:Archivesspace_Users_Group at lyralists.lyrasis.org>
http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group<https://nam05.safelinks.protection.outlook.com/?url=http%3A%2F%2Flyralists.lyrasis.org%2Fmailman%2Flistinfo%2Farchivesspace_users_group&data=01%7C01%7Czachary.pelli%40shu.edu%7C0705efb25cbb4c8b715c08d73ae13c09%7C51f07c2253b744dfb97ca13261d71075%7C1&sdata=1Vh9uhAJMovDz8hpoWD8GNACN6olBzGHn7cygbRlWFY%3D&reserved=0>

** WARNING: This email originated from outside of Seton Hall University. Do not click links or open attachments unless you recognize the sender and know the content is safe. **

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From Jessica.Crouch at lyrasis.org  Tue Sep 17 09:43:10 2019
From: Jessica.Crouch at lyrasis.org (Jessica Crouch)
Date: Tue, 17 Sep 2019 13:43:10 +0000
Subject: [Archivesspace_Users_Group] Webinar Announcement: Integrating
	ArchivesSpace and Preservica
Message-ID: <9F8E1666-E26D-4179-8721-290D3D55706B@lyrasis.org>

ArchivesSpace is pleased to announce a new webinar series focused on Integrations with ArchivesSpace.  Each webinar in this series will highlight an integration with another application used in archives that ArchivesSpace members have worked on or requested.  The webinar series will feature both open source and proprietary systems.

The first webinar in this series will feature an ArchivesSpace integration with Preservica<https://preservica.com/>, a digital preservation software solution used by archives and cultural heritage institutions across the globe.

When: October 1, 2019
Time: 2:00 p.m. ? 3:00 p.m. ET (11:00 a.m. ? noon PT; 7 p.m. ? 8 p.m. BST)
Where: Zoom
https://lyrasis.zoom.us/j/556404001

One tap mobile
+19292056099,,556404001# US (New York)
+16699006833,,556404001# US (San Jose)

Dial by your location
        +1 929 205 6099 US (New York)
        +1 669 900 6833 US (San Jose)
        888 475 4499 US Toll-free
        877 853 5257 US Toll-free
Meeting ID: 556 404 001
Find your local number: https://zoom.us/u/awkFNWPxh

Webinar description:
This webinar will be recorded and made available on the ArchivesSpace YouTube channel.
Wendy Goodier (Preservica) and Erica Schumann (Preservica) will discuss the integration of ArchivesSpace and Preservica and demo the Preservica ArchivesSpace connector.  This tool provides an easy and automated way to synchronize metadata and organizational hierarchy between the two systems, simplifying the ingest of digital content and preserving updates made after ingest. Users maintain the same ArchivesSpace record view across both physical and digital materials, avoiding the need to re-key metadata.

Sarah Cogley (University at Buffalo Libraries) will walk through her repository?s decision to use ArchivesSpace and Preservica together.  She will offer insight into the process of integration, including decisions that were made, lessons learned and how integration has made life easier.  Sarah will also include a demo of the University at Buffalo?s integrated web presence.

A Q&A session will follow the presentations.

Presenters:

Wendy Goodier is a Product Owner at Preservica.  Based out of the UK office, Wendy works closely with Preservica users worldwide to help understand their experience with the technology and how Preservicacan make their day to day easier.  She works closely with customers, like the University at Buffalo Libraries, to keep the ArchivesSpace and Preservica integration up to date with any changes in technology or business needs.

Erica Schumann is Marketing Manager, North America at Preservica. As part of her role, Erica helps to highlight and share stories from Preservica users with the wider community to support best practice and peer engagement in digital preservation.

Sarah Cogley is the Digital Archivist for the University at Buffalo Special Collections. Sarah?s responsibilities include preserving, processing, and providing access to the collection?s unique digital resources, and providing leadership on digital collections and digital preservation standards and policies. Sarah previously held the position of Processing Archivist for University Archives, also at UB, and Assistant Archivist at Sarah Lawrence College. She is a Certified Archivist, holds the Digital Archives Specialist certification from the Society of American Archivists, and earned her MSIS from SUNY Albany.

Who should attend:
Anyone interested in possibilities for integrating ArchivesSpace with Preservica or getting ideas for building an integration workflow

Questions?

Contact Jessica at jessica.crouch at lyrasis.org<mailto:jessica.crouch at lyrasis.org> if you have questions about this webinar or the Integrations with ArchivesSpace webinar series.

The next Integrations with ArchivesSpace webinar will be: Integrating ArchivesSpace with Aeon, November 7, 2019, at 2pm ET (11am PT)


Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.crouch at lyrasis.org<mailto:jessica.crouch at lyrasis.org>
Skype: jdowdcrouch

[page1image482511520]

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From laney.mcglohon at lyrasis.org  Tue Sep 17 10:01:11 2019
From: laney.mcglohon at lyrasis.org (Laney McGlohon)
Date: Tue, 17 Sep 2019 14:01:11 +0000
Subject: [Archivesspace_Users_Group] Unable to view or edit resource
 record/tree
In-Reply-To: <SN6PR0102MB3584AD1A86EEB77D915651ECE68F0@SN6PR0102MB3584.prod.exchangelabs.com>
References: <SN6PR0102MB3584024615D23AC68F27F7F2E68C0@SN6PR0102MB3584.prod.exchangelabs.com>
 <2A575109-46FD-4919-9495-00A867E1A00E@virginia.edu>
 <DM5PR22MB08117DFABA01FE30D19474509F8C0@DM5PR22MB0811.namprd22.prod.outlook.com>
 <SN6PR0102MB3584AD1A86EEB77D915651ECE68F0@SN6PR0102MB3584.prod.exchangelabs.com>
Message-ID: <08D30A85-A593-4E5A-BD8C-9BA56D729513@lyrasis.org>

Hey Zach,

Those log entries look like searches instead of indexing. Indexing log entries look something like this:

Staff Indexer [2019-09-17 06:26:02 -0700] Running index round (at the beginning of an indexing thread), and
Staff Indexer [2019-09-17 06:26:04 -0700] Index round complete (at the end of an indexing thread)
with messages that look something like this in between
Staff Indexer [2019-09-17 06:26:04 -0700] Indexing 1 of x (as it indexes each record in the indexing thread)

I am going to put a support ticket in for you so you should see an email shortly from the ticketing system.

Best,
Laney McGlohon


From: <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Zachary L Pelli <zachary.pelli at shu.edu>
Reply-To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Date: Tuesday, September 17, 2019 at 6:39 AM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] Unable to view or edit resource record/tree

Currently reindexing. It has been going 20 hours, does reindexing usually take that long? Here?s a recent log sample:

Sep 17, 2019 9:36:28 AM org.apache.solr.core.SolrCore execute
INFO: [collection1] webapp= path=/select params={facet=true&start=0&csv.encapsulator="&q=(id:("\/repositories\/2\/top_containers\/8660"))&q.op=AND&csv.header=true&csv.escape=\&wt=json&fq=-exclude_by_default:true&fq=suppressed:false&rows=500} hits=1 status=0 QTime=1
Sep 17, 2019 9:36:28 AM org.apache.solr.core.SolrCore execute
INFO: [collection1] webapp= path=/select params={facet=true&start=0&csv.encapsulator="&q=(id:("\/repositories\/2\/resources\/420\/tree\/node_from_root_62887"))&q.op=AND&csv.header=true&csv.escape=\&wt=json&fq=-exclude_by_default:true&fq=publish:true&rows=1} hits=1 status=0 QTime=2
Sep 17, 2019 9:36:28 AM org.apache.solr.core.SolrCore execute
INFO: [collection1] webapp= path=/select params={facet=true&start=0&csv.encapsulator="&q=(id:("\/repositories\/2\/resources\/420\/tree\/node_from_root_62887"))&q.op=AND&csv.header=true&csv.escape=\&wt=json&fq=-exclude_by_default:true&fq=publish:true&rows=1} hits=1 status=0 QTime=1
Sep 17, 2019 9:36:29 AM org.apache.solr.core.SolrCore execute
INFO: [collection1] webapp= path=/select params={facet=true&start=0&csv.encapsulator="&q=(id:("\/repositories\/2\/resources\/189\/tree\/root"))&q.op=AND&csv.header=true&csv.escape=\&wt=json&fq=-exclude_by_default:true&fq=publish:true&rows=1} hits=1 status=0 QTime=2
Sep 17, 2019 9:36:29 AM org.apache.solr.core.SolrCore execute
INFO: [collection1] webapp= path=/select params={pf=four_part_id^4&facet=true&sort=&start=0&csv.encapsulator="&q=collection_uri_u_sstr:"/repositories/2/resources/189"+AND+(types:pui+AND+types:pui_container)&qf=four_part_id^3+title^2+finding_aid_filing_title^2+fullrecord&q.op=AND&csv.header=true&csv.escape=\&wt=json&fq=-exclude_by_default:true&fq=publish:true&defType=edismax&rows=10} hits=25 status=0 QTime=2
Sep 17, 2019 9:36:29 AM org.apache.solr.core.SolrCore execute
INFO: [collection1] webapp= path=/select params={facet=true&start=0&csv.encapsulator="&q=(id:("\/repositories\/2\/resources\/189"))&q.op=AND&csv.header=true&csv.escape=\&wt=json&fq=-exclude_by_default:true&fq=publish:true&rows=1} hits=1 status=0 QTime=1
Sep 17, 2019 9:36:29 AM org.apache.solr.core.SolrCore execute
INFO: [collection1] webapp= path=/select params={facet=true&start=0&csv.encapsulator="&q=(id:("\/repositories\/2"))&q.op=AND&csv.header=true&csv.escape=\&wt=json&fq=-exclude_by_default:true&fq=suppressed:false&rows=500} hits=1 status=0 QTime=1
Sep 17, 2019 9:36:29 AM org.apache.solr.core.SolrCore execute
INFO: [collection1] webapp= path=/select params={facet=true&start=0&csv.encapsulator="&q=(id:("\/repositories\/2\/accessions\/1322"))&q.op=AND&csv.header=true&csv.escape=\&wt=json&fq=-exclude_by_default:true&fq=suppressed:false&rows=500} hits=1 status=0 QTime=2
Sep 17, 2019 9:36:50 AM org.apache.solr.core.SolrCore execute
INFO: [collection1] webapp= path=/select params={facet=true&start=0&csv.encapsulator="&q=(id:("\/repositories\/2\/archival_objects\/29877#pui"))&q.op=AND&csv.header=true&csv.escape=\&wt=json&fq=-exclude_by_default:true&fq=publish:true&rows=1} hits=1 status=0 QTime=2
Sep 17, 2019 9:36:50 AM org.apache.solr.core.SolrCore execute
INFO: [collection1] webapp= path=/select params={facet=true&start=0&csv.encapsulator="&q=(id:("\/repositories\/2"))&q.op=AND&csv.header=true&csv.escape=\&wt=json&fq=-exclude_by_default:true&fq=suppressed:false&rows=500} hits=1 status=0 QTime=1
Sep 17, 2019 9:36:50 AM org.apache.solr.core.SolrCore execute
INFO: [collection1] webapp= path=/select params={facet=true&start=0&csv.encapsulator="&q=(id:("\/repositories\/2\/resources\/219"))&q.op=AND&csv.header=true&csv.escape=\&wt=json&fq=-exclude_by_default:true&fq=suppressed:false&rows=500} hits=1 status=0 QTime=0
Sep 17, 2019 9:36:50 AM org.apache.solr.core.SolrCore execute
INFO: [collection1] webapp= path=/select params={facet=true&start=0&csv.encapsulator="&q=(id:("\/repositories\/2\/top_containers\/4197"))&q.op=AND&csv.header=true&csv.escape=\&wt=json&fq=-exclude_by_default:true&fq=suppressed:false&rows=500} hits=1 status=0 QTime=2
Sep 17, 2019 9:36:50 AM org.apache.solr.core.SolrCore execute
INFO: [collection1] webapp= path=/select params={facet=true&start=0&csv.encapsulator="&q=(id:("\/repositories\/2\/resources\/219\/tree\/node_from_root_29877"))&q.op=AND&csv.header=true&csv.escape=\&wt=json&fq=-exclude_by_default:true&fq=publish:true&rows=1} hits=1 status=0 QTime=1
Sep 17, 2019 9:36:50 AM org.apache.solr.core.SolrCore execute
INFO: [collection1] webapp= path=/select params={facet=true&start=0&csv.encapsulator="&q=(id:("\/repositories\/2\/resources\/219\/tree\/node_from_root_29877"))&q.op=AND&csv.header=true&csv.escape=\&wt=json&fq=-exclude_by_default:true&fq=publish:true&rows=1} hits=1 status=0 QTime=1
Sep 17, 2019 9:37:08 AM org.apache.solr.core.SolrCore execute
INFO: [collection1] webapp= path=/select params={facet=true&start=0&csv.encapsulator="&q=(id:("\/repositories\/2\/resources\/189\/tree\/root"))&q.op=AND&csv.header=true&csv.escape=\&wt=json&fq=-exclude_by_default:true&fq=publish:true&rows=1} hits=1 status=0 QTime=1
Sep 17, 2019 9:37:08 AM org.apache.solr.core.SolrCore execute
INFO: [collection1] webapp= path=/select params={pf=four_part_id^4&facet=true&sort=&start=0&csv.encapsulator="&q=collection_uri_u_sstr:"/repositories/2/resources/189"+AND+(types:pui+AND+types:pui_container)&qf=four_part_id^3+title^2+finding_aid_filing_title^2+fullrecord&q.op=AND&csv.header=true&csv.escape=\&wt=json&fq=-exclude_by_default:true&fq=publish:true&defType=edismax&rows=10} hits=25 status=0 QTime=1
Sep 17, 2019 9:37:08 AM org.apache.solr.core.SolrCore execute
INFO: [collection1] webapp= path=/select params={facet=true&start=0&csv.encapsulator="&q=(id:("\/repositories\/2\/resources\/189"))&q.op=AND&csv.header=true&csv.escape=\&wt=json&fq=-exclude_by_default:true&fq=publish:true&rows=1} hits=1 status=0 QTime=1
Sep 17, 2019 9:37:08 AM org.apache.solr.core.SolrCore execute
INFO: [collection1] webapp= path=/select params={facet=true&start=0&csv.encapsulator="&q=(id:("\/repositories\/2"))&q.op=AND&csv.header=true&csv.escape=\&wt=json&fq=-exclude_by_default:true&fq=suppressed:false&rows=500} hits=1 status=0 QTime=1
Sep 17, 2019 9:37:08 AM org.apache.solr.core.SolrCore execute
INFO: [collection1] webapp= path=/select params={facet=true&start=0&csv.encapsulator="&q=(id:("\/repositories\/2\/accessions\/1322"))&q.op=AND&csv.header=true&csv.escape=\&wt=json&fq=-exclude_by_default:true&fq=suppressed:false&rows=500} hits=1 status=0 QTime=1

Regards,
Zach

From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> On Behalf Of Blake Carver
Sent: Monday, September 16, 2019 4:05 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] Unable to view or edit resource record/tree

I'm going to agree with Steve, especially "I would guess it was an indexing problem,"
I'd start with a full reindex and see if that takes care of it before anything else.
________________________________
From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> <archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> on behalf of Majewski, Steven Dennis (sdm7g) <sdm7g at virginia.edu<mailto:sdm7g at virginia.edu>>
Sent: Monday, September 16, 2019 3:59 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: Re: [Archivesspace_Users_Group] Unable to view or edit resource record/tree

If it was just the PUI, I would guess it was an indexing problem, but that ?Oops? error, to me,
looks like it?s having a problem with retrieving resource tree information from the backend.

Not too long ago, there was a thread on this mailing list with the subject:  "Retrieving tree info via API (what are "waypoints??)?
You might take a look at that thread and see if you can do a backend API query to fetch the resource root and it?s waypoints.



Except that the ?affecting all resources? sounds like something more global.



What is in the log files when this happens ?



? Steve M.




On Sep 16, 2019, at 3:06 PM, Zachary L Pelli <zachary.pelli at shu.edu<mailto:zachary.pelli at shu.edu>> wrote:

We?re running 2.5.2. On the staff interface, clicking Edit or View on any top level resource record gives this error: ?Oops! We're having trouble fetching this tree. Please try refreshing the page.? On the PUI, you can view the top-level record, but the ?Collection Organization? tree is blank. This issue seems to be affecting all resources.

Regards,

Zach Pelli
Digital Collections Infrastructure Developer
Seton Hall University Libraries
973.275.2046

_______________________________________________
Archivesspace_Users_Group mailing list
Archivesspace_Users_Group at lyralists.lyrasis.org<mailto:Archivesspace_Users_Group at lyralists.lyrasis.org>
http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group<https://nam05.safelinks.protection.outlook.com/?url=http%3A%2F%2Flyralists.lyrasis.org%2Fmailman%2Flistinfo%2Farchivesspace_users_group&data=01%7C01%7Czachary.pelli%40shu.edu%7C0705efb25cbb4c8b715c08d73ae13c09%7C51f07c2253b744dfb97ca13261d71075%7C1&sdata=1Vh9uhAJMovDz8hpoWD8GNACN6olBzGHn7cygbRlWFY%3D&reserved=0>

** WARNING: This email originated from outside of Seton Hall University. Do not click links or open attachments unless you recognize the sender and know the content is safe. **

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From zachary.pelli at shu.edu  Tue Sep 17 10:35:06 2019
From: zachary.pelli at shu.edu (Zachary L Pelli)
Date: Tue, 17 Sep 2019 14:35:06 +0000
Subject: [Archivesspace_Users_Group] Unable to view or edit resource
 record/tree
In-Reply-To: <08D30A85-A593-4E5A-BD8C-9BA56D729513@lyrasis.org>
References: <SN6PR0102MB3584024615D23AC68F27F7F2E68C0@SN6PR0102MB3584.prod.exchangelabs.com>
 <2A575109-46FD-4919-9495-00A867E1A00E@virginia.edu>
 <DM5PR22MB08117DFABA01FE30D19474509F8C0@DM5PR22MB0811.namprd22.prod.outlook.com>
 <SN6PR0102MB3584AD1A86EEB77D915651ECE68F0@SN6PR0102MB3584.prod.exchangelabs.com>
 <08D30A85-A593-4E5A-BD8C-9BA56D729513@lyrasis.org>
Message-ID: <SN6PR0102MB3584A0422741B18AF20791B3E68F0@SN6PR0102MB3584.prod.exchangelabs.com>

Thanks Laney!

Regards,
Zach

From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> On Behalf Of Laney McGlohon
Sent: Tuesday, September 17, 2019 10:01 AM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] Unable to view or edit resource record/tree

Hey Zach,

Those log entries look like searches instead of indexing. Indexing log entries look something like this:

Staff Indexer [2019-09-17 06:26:02 -0700] Running index round (at the beginning of an indexing thread), and
Staff Indexer [2019-09-17 06:26:04 -0700] Index round complete (at the end of an indexing thread)
with messages that look something like this in between
Staff Indexer [2019-09-17 06:26:04 -0700] Indexing 1 of x (as it indexes each record in the indexing thread)

I am going to put a support ticket in for you so you should see an email shortly from the ticketing system.

Best,
Laney McGlohon


From: <archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> on behalf of Zachary L Pelli <zachary.pelli at shu.edu<mailto:zachary.pelli at shu.edu>>
Reply-To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Date: Tuesday, September 17, 2019 at 6:39 AM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: Re: [Archivesspace_Users_Group] Unable to view or edit resource record/tree

Currently reindexing. It has been going 20 hours, does reindexing usually take that long? Here?s a recent log sample:

Sep 17, 2019 9:36:28 AM org.apache.solr.core.SolrCore execute
INFO: [collection1] webapp= path=/select params={facet=true&start=0&csv.encapsulator="&q=(id:("\/repositories\/2\/top_containers\/8660"))&q.op=AND&csv.header=true&csv.escape=\&wt=json&fq=-exclude_by_default:true&fq=suppressed:false&rows=500} hits=1 status=0 QTime=1
Sep 17, 2019 9:36:28 AM org.apache.solr.core.SolrCore execute
INFO: [collection1] webapp= path=/select params={facet=true&start=0&csv.encapsulator="&q=(id:("\/repositories\/2\/resources\/420\/tree\/node_from_root_62887"))&q.op=AND&csv.header=true&csv.escape=\&wt=json&fq=-exclude_by_default:true&fq=publish:true&rows=1} hits=1 status=0 QTime=2
Sep 17, 2019 9:36:28 AM org.apache.solr.core.SolrCore execute
INFO: [collection1] webapp= path=/select params={facet=true&start=0&csv.encapsulator="&q=(id:("\/repositories\/2\/resources\/420\/tree\/node_from_root_62887"))&q.op=AND&csv.header=true&csv.escape=\&wt=json&fq=-exclude_by_default:true&fq=publish:true&rows=1} hits=1 status=0 QTime=1
Sep 17, 2019 9:36:29 AM org.apache.solr.core.SolrCore execute
INFO: [collection1] webapp= path=/select params={facet=true&start=0&csv.encapsulator="&q=(id:("\/repositories\/2\/resources\/189\/tree\/root"))&q.op=AND&csv.header=true&csv.escape=\&wt=json&fq=-exclude_by_default:true&fq=publish:true&rows=1} hits=1 status=0 QTime=2
Sep 17, 2019 9:36:29 AM org.apache.solr.core.SolrCore execute
INFO: [collection1] webapp= path=/select params={pf=four_part_id^4&facet=true&sort=&start=0&csv.encapsulator="&q=collection_uri_u_sstr:"/repositories/2/resources/189"+AND+(types:pui+AND+types:pui_container)&qf=four_part_id^3+title^2+finding_aid_filing_title^2+fullrecord&q.op=AND&csv.header=true&csv.escape=\&wt=json&fq=-exclude_by_default:true&fq=publish:true&defType=edismax&rows=10} hits=25 status=0 QTime=2
Sep 17, 2019 9:36:29 AM org.apache.solr.core.SolrCore execute
INFO: [collection1] webapp= path=/select params={facet=true&start=0&csv.encapsulator="&q=(id:("\/repositories\/2\/resources\/189"))&q.op=AND&csv.header=true&csv.escape=\&wt=json&fq=-exclude_by_default:true&fq=publish:true&rows=1} hits=1 status=0 QTime=1
Sep 17, 2019 9:36:29 AM org.apache.solr.core.SolrCore execute
INFO: [collection1] webapp= path=/select params={facet=true&start=0&csv.encapsulator="&q=(id:("\/repositories\/2"))&q.op=AND&csv.header=true&csv.escape=\&wt=json&fq=-exclude_by_default:true&fq=suppressed:false&rows=500} hits=1 status=0 QTime=1
Sep 17, 2019 9:36:29 AM org.apache.solr.core.SolrCore execute
INFO: [collection1] webapp= path=/select params={facet=true&start=0&csv.encapsulator="&q=(id:("\/repositories\/2\/accessions\/1322"))&q.op=AND&csv.header=true&csv.escape=\&wt=json&fq=-exclude_by_default:true&fq=suppressed:false&rows=500} hits=1 status=0 QTime=2
Sep 17, 2019 9:36:50 AM org.apache.solr.core.SolrCore execute
INFO: [collection1] webapp= path=/select params={facet=true&start=0&csv.encapsulator="&q=(id:("\/repositories\/2\/archival_objects\/29877#pui"))&q.op=AND&csv.header=true&csv.escape=\&wt=json&fq=-exclude_by_default:true&fq=publish:true&rows=1} hits=1 status=0 QTime=2
Sep 17, 2019 9:36:50 AM org.apache.solr.core.SolrCore execute
INFO: [collection1] webapp= path=/select params={facet=true&start=0&csv.encapsulator="&q=(id:("\/repositories\/2"))&q.op=AND&csv.header=true&csv.escape=\&wt=json&fq=-exclude_by_default:true&fq=suppressed:false&rows=500} hits=1 status=0 QTime=1
Sep 17, 2019 9:36:50 AM org.apache.solr.core.SolrCore execute
INFO: [collection1] webapp= path=/select params={facet=true&start=0&csv.encapsulator="&q=(id:("\/repositories\/2\/resources\/219"))&q.op=AND&csv.header=true&csv.escape=\&wt=json&fq=-exclude_by_default:true&fq=suppressed:false&rows=500} hits=1 status=0 QTime=0
Sep 17, 2019 9:36:50 AM org.apache.solr.core.SolrCore execute
INFO: [collection1] webapp= path=/select params={facet=true&start=0&csv.encapsulator="&q=(id:("\/repositories\/2\/top_containers\/4197"))&q.op=AND&csv.header=true&csv.escape=\&wt=json&fq=-exclude_by_default:true&fq=suppressed:false&rows=500} hits=1 status=0 QTime=2
Sep 17, 2019 9:36:50 AM org.apache.solr.core.SolrCore execute
INFO: [collection1] webapp= path=/select params={facet=true&start=0&csv.encapsulator="&q=(id:("\/repositories\/2\/resources\/219\/tree\/node_from_root_29877"))&q.op=AND&csv.header=true&csv.escape=\&wt=json&fq=-exclude_by_default:true&fq=publish:true&rows=1} hits=1 status=0 QTime=1
Sep 17, 2019 9:36:50 AM org.apache.solr.core.SolrCore execute
INFO: [collection1] webapp= path=/select params={facet=true&start=0&csv.encapsulator="&q=(id:("\/repositories\/2\/resources\/219\/tree\/node_from_root_29877"))&q.op=AND&csv.header=true&csv.escape=\&wt=json&fq=-exclude_by_default:true&fq=publish:true&rows=1} hits=1 status=0 QTime=1
Sep 17, 2019 9:37:08 AM org.apache.solr.core.SolrCore execute
INFO: [collection1] webapp= path=/select params={facet=true&start=0&csv.encapsulator="&q=(id:("\/repositories\/2\/resources\/189\/tree\/root"))&q.op=AND&csv.header=true&csv.escape=\&wt=json&fq=-exclude_by_default:true&fq=publish:true&rows=1} hits=1 status=0 QTime=1
Sep 17, 2019 9:37:08 AM org.apache.solr.core.SolrCore execute
INFO: [collection1] webapp= path=/select params={pf=four_part_id^4&facet=true&sort=&start=0&csv.encapsulator="&q=collection_uri_u_sstr:"/repositories/2/resources/189"+AND+(types:pui+AND+types:pui_container)&qf=four_part_id^3+title^2+finding_aid_filing_title^2+fullrecord&q.op=AND&csv.header=true&csv.escape=\&wt=json&fq=-exclude_by_default:true&fq=publish:true&defType=edismax&rows=10} hits=25 status=0 QTime=1
Sep 17, 2019 9:37:08 AM org.apache.solr.core.SolrCore execute
INFO: [collection1] webapp= path=/select params={facet=true&start=0&csv.encapsulator="&q=(id:("\/repositories\/2\/resources\/189"))&q.op=AND&csv.header=true&csv.escape=\&wt=json&fq=-exclude_by_default:true&fq=publish:true&rows=1} hits=1 status=0 QTime=1
Sep 17, 2019 9:37:08 AM org.apache.solr.core.SolrCore execute
INFO: [collection1] webapp= path=/select params={facet=true&start=0&csv.encapsulator="&q=(id:("\/repositories\/2"))&q.op=AND&csv.header=true&csv.escape=\&wt=json&fq=-exclude_by_default:true&fq=suppressed:false&rows=500} hits=1 status=0 QTime=1
Sep 17, 2019 9:37:08 AM org.apache.solr.core.SolrCore execute
INFO: [collection1] webapp= path=/select params={facet=true&start=0&csv.encapsulator="&q=(id:("\/repositories\/2\/accessions\/1322"))&q.op=AND&csv.header=true&csv.escape=\&wt=json&fq=-exclude_by_default:true&fq=suppressed:false&rows=500} hits=1 status=0 QTime=1

Regards,
Zach

From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> <archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> On Behalf Of Blake Carver
Sent: Monday, September 16, 2019 4:05 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: Re: [Archivesspace_Users_Group] Unable to view or edit resource record/tree

I'm going to agree with Steve, especially "I would guess it was an indexing problem,"
I'd start with a full reindex and see if that takes care of it before anything else.
________________________________
From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> <archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> on behalf of Majewski, Steven Dennis (sdm7g) <sdm7g at virginia.edu<mailto:sdm7g at virginia.edu>>
Sent: Monday, September 16, 2019 3:59 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: Re: [Archivesspace_Users_Group] Unable to view or edit resource record/tree

If it was just the PUI, I would guess it was an indexing problem, but that ?Oops? error, to me,
looks like it?s having a problem with retrieving resource tree information from the backend.

Not too long ago, there was a thread on this mailing list with the subject:  "Retrieving tree info via API (what are "waypoints??)?
You might take a look at that thread and see if you can do a backend API query to fetch the resource root and it?s waypoints.


Except that the ?affecting all resources? sounds like something more global.


What is in the log files when this happens ?


? Steve M.



On Sep 16, 2019, at 3:06 PM, Zachary L Pelli <zachary.pelli at shu.edu<mailto:zachary.pelli at shu.edu>> wrote:

We?re running 2.5.2. On the staff interface, clicking Edit or View on any top level resource record gives this error: ?Oops! We're having trouble fetching this tree. Please try refreshing the page.? On the PUI, you can view the top-level record, but the ?Collection Organization? tree is blank. This issue seems to be affecting all resources.

Regards,

Zach Pelli
Digital Collections Infrastructure Developer
Seton Hall University Libraries
973.275.2046

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** WARNING: This email originated from outside of Seton Hall University. Do not click links or open attachments unless you recognize the sender and know the content is safe. **

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From buschedw at msu.edu  Tue Sep 17 11:22:31 2019
From: buschedw at msu.edu (Busch, Ed)
Date: Tue, 17 Sep 2019 15:22:31 +0000
Subject: [Archivesspace_Users_Group] Ghost Digital Object ID
Message-ID: <DM5PR12MB2406283C38B7CD9FE3140159D28F0@DM5PR12MB2406.namprd12.prod.outlook.com>

I've got a ghost digital object id in the digital object table. I had deleted it from the ASpace staff interface but it's still in the table. I thought maybe I could just connect to the backend and rename it to some other ID but it keeps getting recreated.

Any suggestions of how to remove this ghost? The reason I need it removed is due to working with integrating Preservica interface.

Thanks!

Ed Busch, MLIS
Acting Director and Electronic Records Archivist
Michigan State University Archives and Historical Collections
Conrad Hall
943 Conrad Road, Room 101
East Lansing, MI 48824
517-884-6438
buschedw at msu.edu<mailto:buschedw at msu.edu>

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From buschedw at msu.edu  Tue Sep 17 11:27:25 2019
From: buschedw at msu.edu (Busch, Ed)
Date: Tue, 17 Sep 2019 15:27:25 +0000
Subject: [Archivesspace_Users_Group] Ghost Digital Object ID
In-Reply-To: <DM5PR12MB2406283C38B7CD9FE3140159D28F0@DM5PR12MB2406.namprd12.prod.outlook.com>
References: <DM5PR12MB2406283C38B7CD9FE3140159D28F0@DM5PR12MB2406.namprd12.prod.outlook.com>
Message-ID: <DM5PR12MB2406FDA79B15292B903AF63AD28F0@DM5PR12MB2406.namprd12.prod.outlook.com>

Oh, nevermind. It's probably preservica adding it back in before failing for another reason. Duh.

Ed

From: Busch, Ed
Sent: Tuesday, September 17, 2019 11:23 AM
To: 'archivesspace_users_group at lyralists.lyrasis.org' <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Ghost Digital Object ID

I've got a ghost digital object id in the digital object table. I had deleted it from the ASpace staff interface but it's still in the table. I thought maybe I could just connect to the backend and rename it to some other ID but it keeps getting recreated.

Any suggestions of how to remove this ghost? The reason I need it removed is due to working with integrating Preservica interface.

Thanks!

Ed Busch, MLIS
Acting Director and Electronic Records Archivist
Michigan State University Archives and Historical Collections
Conrad Hall
943 Conrad Road, Room 101
East Lansing, MI 48824
517-884-6438
buschedw at msu.edu<mailto:buschedw at msu.edu>

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From Jessica.Crouch at lyrasis.org  Tue Sep 17 15:46:21 2019
From: Jessica.Crouch at lyrasis.org (Jessica Crouch)
Date: Tue, 17 Sep 2019 19:46:21 +0000
Subject: [Archivesspace_Users_Group] Reminder: September 18th deadline to
 volunteer for the Southeast Regional Forum planning group
Message-ID: <02B2E99D-248A-4B99-AEEE-E4C844549E16@lyrasis.org>

Tomorrow is the last day to volunteer for the working group to plan the agenda and program for our next regional forum in Columbia, South Carolina!



ArchivesSpace will hold its first Southeastern Regional Forum at the University of South Carolina in Columbia, SC, on November 15, 2019.  As with previous regional forums, this will be a free opportunity for staff of ArchivesSpace member institutions to meet and share information with each other and the program team.  Working group volunteers are essential to the success of regional forums as they work with me to create a program that reflects local users? interests and activities.



Please contact me at jessica.crouch at lyrasis.org<mailto:jessica.crouch at lyrasis.org> to volunteer by September 18th. Registration for the Southeastern Regional Forum will open closer to the time of the event.

Thank you!

Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.crouch at lyrasis.org<mailto:jessica.crouch at lyrasis.org>
Skype: jdowdcrouch

[page1image482511520]

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From livsolis at utexas.edu  Fri Sep 20 09:48:01 2019
From: livsolis at utexas.edu (Olivia S Solis)
Date: Fri, 20 Sep 2019 08:48:01 -0500
Subject: [Archivesspace_Users_Group] Database query to recreate inventory
	hierarchy?
Message-ID: <CAKu+i=0buRo1y-P9unn3iLdZX-hV+Hq4BMnPmOijTUAL9Bp=Fw@mail.gmail.com>

Hi all,

I have been trying to figure out a database query that will list all the
archival objects in a resource record's display_strings and their
associated ids in the order that they appear in the resource record. This
has proven more challenging than I thought. I can't find the magical query
that will leverage root_record_id (i.e. the resource record), parent_id,
and position.

If anyone else has figured this out, please let me know!

FYI, this is our use case, though I see many other uses for this query. We
publish our EAD to TARO, a consortia of Texas archives. TARO's style is to
only display the first container in a series of <c>s with the same
container and omit containers until there is a new container. A lot of our
early EAD therefore has the first box in a series of <c>s with the same
box. It looked fine in TARO! Not so much in ASpace. See screenshots below
for an example:

TARO:


vs. EAD:

This problem affects thousands of archival objects, so manually fixing this
in the GUI would be extremely burdensome for us. I'd like to retrieve
archival objects in the order they appear in a resource record. In this
particular case, I'd also join the boxes and their IDs so that I could
either use fill down in OpenRefine or copy the box and paste is down in a
spreadsheet. Then I'd use the API to add the missing container instances.
But the essential problem I am having is that I just can't figure out the
database query to retrieve the AOs in order.

Hopefully, this is clear. If anyone can help, let me know please!

Thanks!
Olivia

-- 
Olivia Solis, MSIS
Metadata Coordinator
Dolph Briscoe Center for American History
The University of Texas at Austin
2300 Red River St. Stop D1100
Austin TX, 78712-1426
(512) 232-8013
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From dave_mayo at harvard.edu  Fri Sep 20 09:58:17 2019
From: dave_mayo at harvard.edu (Mayo, Dave)
Date: Fri, 20 Sep 2019 13:58:17 +0000
Subject: [Archivesspace_Users_Group] Database query to recreate
 inventory hierarchy?
In-Reply-To: <CAKu+i=0buRo1y-P9unn3iLdZX-hV+Hq4BMnPmOijTUAL9Bp=Fw@mail.gmail.com>
References: <CAKu+i=0buRo1y-P9unn3iLdZX-hV+Hq4BMnPmOijTUAL9Bp=Fw@mail.gmail.com>
Message-ID: <DA5E02D8-F756-4B1A-AAA5-8E0F9FAFFDD7@harvard.edu>

It?s possible, but I think to do it in one query requires recursive common table expressions ? what version of MySQL/MariaDB are you on?

I wrote a thing that?s almost this except I was getting container info attached to the AOs rather than info from the AOs themselves, I can probably find and repurpose it, but it won?t run on MySQL prior to 8.0.

--
Dave Mayo (he/him)
Senior Digital Library Software Engineer
Harvard University > HUIT > LTS

From: <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Olivia S Solis <livsolis at utexas.edu>
Reply-To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Date: Friday, September 20, 2019 at 9:48 AM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: [Archivesspace_Users_Group] Database query to recreate inventory hierarchy?

Hi all,

I have been trying to figure out a database query that will list all the archival objects in a resource record's display_strings and their associated ids in the order that they appear in the resource record. This has proven more challenging than I thought. I can't find the magical query that will leverage root_record_id (i.e. the resource record), parent_id, and position.

If anyone else has figured this out, please let me know!

FYI, this is our use case, though I see many other uses for this query. We publish our EAD to TARO, a consortia of Texas archives. TARO's style is to only display the first container in a series of <c>s with the same container and omit containers until there is a new container. A lot of our early EAD therefore has the first box in a series of <c>s with the same box. It looked fine in TARO! Not so much in ASpace. See screenshots below for an example:

TARO:
[https://lh4.googleusercontent.com/5P7wiGVFjswktn_sCsZ6TLIBzFP5jt29GKSGis3r52QMUUhNHlu0VKoNWOUwAerE-D4Qx4x5kY3tSG7zkENI4qIG3bdsrWzITbKCwBB4qBvmisiumoNv4nCe1IWO9uMkRq_3P7U]


vs. EAD:
[https://lh3.googleusercontent.com/jqzk-JPuL819OETK2UZAJY_8ZFu9M56yeqYyydUOf7dF_YZJ90OHwdEjT6YU5637g6kEtAyIiv1zJpRpnh8mLRDkd8PjJKUr81iTwb08RfuagB3YqL0mFwfEQVUfCgtfIb2or8M]
This problem affects thousands of archival objects, so manually fixing this in the GUI would be extremely burdensome for us. I'd like to retrieve archival objects in the order they appear in a resource record. In this particular case, I'd also join the boxes and their IDs so that I could either use fill down in OpenRefine or copy the box and paste is down in a spreadsheet. Then I'd use the API to add the missing container instances. But the essential problem I am having is that I just can't figure out the database query to retrieve the AOs in order.


Hopefully, this is clear. If anyone can help, let me know please!

Thanks!
Olivia

--
Olivia Solis, MSIS
Metadata Coordinator
Dolph Briscoe Center for American History
The University of Texas at Austin
2300 Red River St. Stop D1100
Austin TX, 78712-1426
(512) 232-8013
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From livsolis at utexas.edu  Fri Sep 20 10:05:32 2019
From: livsolis at utexas.edu (Olivia S Solis)
Date: Fri, 20 Sep 2019 09:05:32 -0500
Subject: [Archivesspace_Users_Group] Database query to recreate
	inventory hierarchy?
In-Reply-To: <DA5E02D8-F756-4B1A-AAA5-8E0F9FAFFDD7@harvard.edu>
References: <CAKu+i=0buRo1y-P9unn3iLdZX-hV+Hq4BMnPmOijTUAL9Bp=Fw@mail.gmail.com>
 <DA5E02D8-F756-4B1A-AAA5-8E0F9FAFFDD7@harvard.edu>
Message-ID: <CAKu+i=1zafP-77-TGLyNRRHPD5Xa6GtaJr+B1pmhqTb8_kUngw@mail.gmail.com>

Hi Dave,
Thanks for your response! Looks like we're running MariaDB 5.5.60.

On Fri, Sep 20, 2019 at 8:58 AM Mayo, Dave <dave_mayo at harvard.edu> wrote:

> It?s possible, but I think to do it in one query requires recursive common
> table expressions ? what version of MySQL/MariaDB are you on?
>
> I wrote a thing that?s almost this except I was getting container info
> attached to the AOs rather than info from the AOs themselves, I can
> probably find and repurpose it, but it won?t run on MySQL prior to 8.0.
>
> --
>
> Dave Mayo (he/him)
>
> Senior Digital Library Software Engineer
> Harvard University > HUIT > LTS
>
>
>
> *From: *<archivesspace_users_group-bounces at lyralists.lyrasis.org> on
> behalf of Olivia S Solis <livsolis at utexas.edu>
> *Reply-To: *Archivesspace Users Group <
> archivesspace_users_group at lyralists.lyrasis.org>
> *Date: *Friday, September 20, 2019 at 9:48 AM
> *To: *Archivesspace Users Group <
> archivesspace_users_group at lyralists.lyrasis.org>
> *Subject: *[Archivesspace_Users_Group] Database query to recreate
> inventory hierarchy?
>
>
>
> Hi all,
>
>
>
> I have been trying to figure out a database query that will list all the
> archival objects in a resource record's display_strings and their
> associated ids in the order that they appear in the resource record. This
> has proven more challenging than I thought. I can't find the magical query
> that will leverage root_record_id (i.e. the resource record), parent_id,
> and position.
>
>
>
> If anyone else has figured this out, please let me know!
>
>
>
> FYI, this is our use case, though I see many other uses for this query. We
> publish our EAD to TARO, a consortia of Texas archives. TARO's style is to
> only display the first container in a series of <c>s with the same
> container and omit containers until there is a new container. A lot of our
> early EAD therefore has the first box in a series of <c>s with the same
> box. It looked fine in TARO! Not so much in ASpace. See screenshots below
> for an example:
>
>
>
> TARO:
>
> [image:
> https://lh4.googleusercontent.com/5P7wiGVFjswktn_sCsZ6TLIBzFP5jt29GKSGis3r52QMUUhNHlu0VKoNWOUwAerE-D4Qx4x5kY3tSG7zkENI4qIG3bdsrWzITbKCwBB4qBvmisiumoNv4nCe1IWO9uMkRq_3P7U]
>
>
>
> vs. EAD:
>
> [image:
> https://lh3.googleusercontent.com/jqzk-JPuL819OETK2UZAJY_8ZFu9M56yeqYyydUOf7dF_YZJ90OHwdEjT6YU5637g6kEtAyIiv1zJpRpnh8mLRDkd8PjJKUr81iTwb08RfuagB3YqL0mFwfEQVUfCgtfIb2or8M]
>
> This problem affects thousands of archival objects, so manually fixing
> this in the GUI would be extremely burdensome for us. I'd like to retrieve
> archival objects in the order they appear in a resource record. In this
> particular case, I'd also join the boxes and their IDs so that I could
> either use fill down in OpenRefine or copy the box and paste is down in a
> spreadsheet. Then I'd use the API to add the missing container instances.
> But the essential problem I am having is that I just can't figure out the
> database query to retrieve the AOs in order.
>
>
>
> Hopefully, this is clear. If anyone can help, let me know please!
>
>
>
> Thanks!
>
> Olivia
>
>
>
> --
>
> Olivia Solis, MSIS
>
> Metadata Coordinator
>
> Dolph Briscoe Center for American History
>
> The University of Texas at Austin
>
> 2300 Red River St. Stop D1100
>
> Austin TX, 78712-1426
>
> (512) 232-8013
> _______________________________________________
> Archivesspace_Users_Group mailing list
> Archivesspace_Users_Group at lyralists.lyrasis.org
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
>


-- 
Olivia Solis, MSIS
Metadata Coordinator
Dolph Briscoe Center for American History
The University of Texas at Austin
2300 Red River St. Stop D1100
Austin TX, 78712-1426
(512) 232-8013
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From dave_mayo at harvard.edu  Fri Sep 20 10:13:03 2019
From: dave_mayo at harvard.edu (Mayo, Dave)
Date: Fri, 20 Sep 2019 14:13:03 +0000
Subject: [Archivesspace_Users_Group] Database query to recreate
 inventory hierarchy?
In-Reply-To: <CAKu+i=1zafP-77-TGLyNRRHPD5Xa6GtaJr+B1pmhqTb8_kUngw@mail.gmail.com>
References: <CAKu+i=0buRo1y-P9unn3iLdZX-hV+Hq4BMnPmOijTUAL9Bp=Fw@mail.gmail.com>
 <DA5E02D8-F756-4B1A-AAA5-8E0F9FAFFDD7@harvard.edu>
 <CAKu+i=1zafP-77-TGLyNRRHPD5Xa6GtaJr+B1pmhqTb8_kUngw@mail.gmail.com>
Message-ID: <BAF82A80-C97E-4566-98CC-BC7B0E1FB1A4@harvard.edu>

No joy then, I?m sorry to say.  Honestly, since the API is going to be in the mix to use eventually, I?d suggest looking at this endpoint:

https://archivesspace.github.io/archivesspace/api/#get-the-list-of-uris-of-this-published-resource-and-all-published-archival-objects-contained-within-ordered-by-tree-order-i-e-if-you-fully-expanded-the-record-tree-and-read-from-top-to-bottom

The API is probably the easiest way to get this information, though if you?re fetching this info for _all_ records it?s definitely gonna be slower.

--
Dave Mayo (he/him)
Senior Digital Library Software Engineer
Harvard University > HUIT > LTS

From: <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Olivia S Solis <livsolis at utexas.edu>
Reply-To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Date: Friday, September 20, 2019 at 10:05 AM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] Database query to recreate inventory hierarchy?

5.5.60
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From dave_mayo at harvard.edu  Fri Sep 20 10:17:55 2019
From: dave_mayo at harvard.edu (Mayo, Dave)
Date: Fri, 20 Sep 2019 14:17:55 +0000
Subject: [Archivesspace_Users_Group] Database query to recreate
 inventory hierarchy?
In-Reply-To: <BAF82A80-C97E-4566-98CC-BC7B0E1FB1A4@harvard.edu>
References: <CAKu+i=0buRo1y-P9unn3iLdZX-hV+Hq4BMnPmOijTUAL9Bp=Fw@mail.gmail.com>
 <DA5E02D8-F756-4B1A-AAA5-8E0F9FAFFDD7@harvard.edu>
 <CAKu+i=1zafP-77-TGLyNRRHPD5Xa6GtaJr+B1pmhqTb8_kUngw@mail.gmail.com>
 <BAF82A80-C97E-4566-98CC-BC7B0E1FB1A4@harvard.edu>
Message-ID: <F78C0793-D1C3-4C72-B834-5911BA866245@harvard.edu>

This is limited to _published_ AOs, so if you want to get all of them, you?d probably need to use something like https://archivesspace.github.io/archivesspace/api/#get-a-resource-tree and then walk down the tree and get uris/ids manually.

--
Dave Mayo (he/him)
Senior Digital Library Software Engineer
Harvard University > HUIT > LTS

From: <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of "Mayo, Dave" <dave_mayo at harvard.edu>
Reply-To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Date: Friday, September 20, 2019 at 10:13 AM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] Database query to recreate inventory hierarchy?

No joy then, I?m sorry to say.  Honestly, since the API is going to be in the mix to use eventually, I?d suggest looking at this endpoint:

https://archivesspace.github.io/archivesspace/api/#get-the-list-of-uris-of-this-published-resource-and-all-published-archival-objects-contained-within-ordered-by-tree-order-i-e-if-you-fully-expanded-the-record-tree-and-read-from-top-to-bottom<https://urldefense.proofpoint.com/v2/url?u=https-3A__archivesspace.github.io_archivesspace_api_-23get-2Dthe-2Dlist-2Dof-2Duris-2Dof-2Dthis-2Dpublished-2Dresource-2Dand-2Dall-2Dpublished-2Darchival-2Dobjects-2Dcontained-2Dwithin-2Dordered-2Dby-2Dtree-2Dorder-2Di-2De-2Dif-2Dyou-2Dfully-2Dexpanded-2Dthe-2Drecord-2Dtree-2Dand-2Dread-2Dfrom-2Dtop-2Dto-2Dbottom&d=DwMGaQ&c=WO-RGvefibhHBZq3fL85hQ&r=_Mv1dY22K7jvT5MD7xjbvGVzRDOUMhx4WYcnPSIzYnE&m=2fMESNfVzsOLpA4jhFdQmTe1ChlVGDyaYYraUA2CpB0&s=RXCUneIYE1hDsWDlAZ08krr_Xa8JXXiagrBveWRqSDc&e=>

The API is probably the easiest way to get this information, though if you?re fetching this info for _all_ records it?s definitely gonna be slower.

--
Dave Mayo (he/him)
Senior Digital Library Software Engineer
Harvard University > HUIT > LTS

From: <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Olivia S Solis <livsolis at utexas.edu>
Reply-To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Date: Friday, September 20, 2019 at 10:05 AM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] Database query to recreate inventory hierarchy?

5.5.60
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From livsolis at utexas.edu  Fri Sep 20 11:22:15 2019
From: livsolis at utexas.edu (Olivia S Solis)
Date: Fri, 20 Sep 2019 10:22:15 -0500
Subject: [Archivesspace_Users_Group] Database query to recreate
	inventory hierarchy?
In-Reply-To: <F78C0793-D1C3-4C72-B834-5911BA866245@harvard.edu>
References: <CAKu+i=0buRo1y-P9unn3iLdZX-hV+Hq4BMnPmOijTUAL9Bp=Fw@mail.gmail.com>
 <DA5E02D8-F756-4B1A-AAA5-8E0F9FAFFDD7@harvard.edu>
 <CAKu+i=1zafP-77-TGLyNRRHPD5Xa6GtaJr+B1pmhqTb8_kUngw@mail.gmail.com>
 <BAF82A80-C97E-4566-98CC-BC7B0E1FB1A4@harvard.edu>
 <F78C0793-D1C3-4C72-B834-5911BA866245@harvard.edu>
Message-ID: <CAKu+i=0aV+mdBSmNq_z0DmH6ACuqJWSU-uapCZnb-5sVMUKZvw@mail.gmail.com>

Hi Dave,
Thank you for the suggestion, which somehow had not occurred to me. I will
do some experimenting with it this afternoon! I've identified 470 different
resource records we have that potentially have this problem, so I'm
absolutely looking for the most efficient way to fix this.
Thanks!
Olivia

On Fri, Sep 20, 2019 at 9:21 AM Mayo, Dave <dave_mayo at harvard.edu> wrote:

> This is limited to _*published*_ AOs, so if you want to get all of them,
> you?d probably need to use something like
> https://archivesspace.github.io/archivesspace/api/#get-a-resource-tree
> and then walk down the tree and get uris/ids manually.
>
>
>
> --
>
> Dave Mayo (he/him)
>
> Senior Digital Library Software Engineer
> Harvard University > HUIT > LTS
>
>
>
> *From: *<archivesspace_users_group-bounces at lyralists.lyrasis.org> on
> behalf of "Mayo, Dave" <dave_mayo at harvard.edu>
> *Reply-To: *Archivesspace Users Group <
> archivesspace_users_group at lyralists.lyrasis.org>
> *Date: *Friday, September 20, 2019 at 10:13 AM
> *To: *Archivesspace Users Group <
> archivesspace_users_group at lyralists.lyrasis.org>
> *Subject: *Re: [Archivesspace_Users_Group] Database query to recreate
> inventory hierarchy?
>
>
>
> No joy then, I?m sorry to say.  Honestly, since the API is going to be in
> the mix to use eventually, I?d suggest looking at this endpoint:
>
>
> https://archivesspace.github.io/archivesspace/api/#get-the-list-of-uris-of-this-published-resource-and-all-published-archival-objects-contained-within-ordered-by-tree-order-i-e-if-you-fully-expanded-the-record-tree-and-read-from-top-to-bottom
> <https://urldefense.proofpoint.com/v2/url?u=https-3A__archivesspace.github.io_archivesspace_api_-23get-2Dthe-2Dlist-2Dof-2Duris-2Dof-2Dthis-2Dpublished-2Dresource-2Dand-2Dall-2Dpublished-2Darchival-2Dobjects-2Dcontained-2Dwithin-2Dordered-2Dby-2Dtree-2Dorder-2Di-2De-2Dif-2Dyou-2Dfully-2Dexpanded-2Dthe-2Drecord-2Dtree-2Dand-2Dread-2Dfrom-2Dtop-2Dto-2Dbottom&d=DwMGaQ&c=WO-RGvefibhHBZq3fL85hQ&r=_Mv1dY22K7jvT5MD7xjbvGVzRDOUMhx4WYcnPSIzYnE&m=2fMESNfVzsOLpA4jhFdQmTe1ChlVGDyaYYraUA2CpB0&s=RXCUneIYE1hDsWDlAZ08krr_Xa8JXXiagrBveWRqSDc&e=>
>
> The API is probably the easiest way to get this information, though if
> you?re fetching this info for _*all*_ records it?s definitely gonna be
> slower.
>
>
>
> --
>
> Dave Mayo (he/him)
>
> Senior Digital Library Software Engineer
> Harvard University > HUIT > LTS
>
>
>
> *From: *<archivesspace_users_group-bounces at lyralists.lyrasis.org> on
> behalf of Olivia S Solis <livsolis at utexas.edu>
> *Reply-To: *Archivesspace Users Group <
> archivesspace_users_group at lyralists.lyrasis.org>
> *Date: *Friday, September 20, 2019 at 10:05 AM
> *To: *Archivesspace Users Group <
> archivesspace_users_group at lyralists.lyrasis.org>
> *Subject: *Re: [Archivesspace_Users_Group] Database query to recreate
> inventory hierarchy?
>
>
>
> 5.5.60
> _______________________________________________
> Archivesspace_Users_Group mailing list
> Archivesspace_Users_Group at lyralists.lyrasis.org
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
>


-- 
Olivia Solis, MSIS
Metadata Coordinator
Dolph Briscoe Center for American History
The University of Texas at Austin
2300 Red River St. Stop D1100
Austin TX, 78712-1426
(512) 232-8013
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From sdm7g at virginia.edu  Fri Sep 20 13:39:00 2019
From: sdm7g at virginia.edu (Majewski, Steven Dennis (sdm7g))
Date: Fri, 20 Sep 2019 17:39:00 +0000
Subject: [Archivesspace_Users_Group] Slow searches in Staff webapp.
Message-ID: <95BE9E9F-0D91-4EA9-B5A3-652E94A602F1@virginia.edu>


We?ve had some issues with certain searches in the staff interface ( v2.6.0 ) and I wonder if anyone else has observed this. 

We were getting proxy errors on some searches from the Staff web app. 
We are adjusting the proxy timeouts in apache to get around this, however, finding that some searches really do take too long. 
I?ve found a pattern in the failing searches and I think I?ve discovered two separate issues. 


First of all ? the problem isn?t actually with the SOLR search, which returns quickly, 
But with formatting the results ? specifically the ?Found In? column where it needs to collect the ancestors titles to show the items place in the hierarchy.
Searches that have only top level resources in the first page of results return quickly as there is no ancestors to display.
Searches with archival_objects in results take longer.  Top_container results appear to be the slowest, as there may be multiple resources in the list. 

Rendering _context.html.erb for top_containers maybe 5-10x slower worst case than rendering top level resources:

https://github.com/archivesspace/archivesspace/blob/master/frontend/app/views/search/_context.html.erb <https://github.com/archivesspace/archivesspace/blob/master/frontend/app/views/search/_context.html.erb>

I haven?t seen a similar issue with PUI searches which seem to use only SOLR, while the staff webapp makes multiple backend API calls that are probably doing SQL access. 
( Which leads me to think that this ancestor field ought to be cached in SOLR for the Staff search to avoid these worst case search events. )


The 2nd issue seems to be that our production server is significantly slower at this than test machines. 
This appears to be a greater factor than can be explained by the greater  load on production server.
I suspect, but haven?t yet proven, that the difference is due to using a central MySql server for production but using a local MySql server on test machines. 

This seems to add a similar order of magnitude slowdown to search results.   
So maybe worst case difference = 10 * 10 = 100x slower.  But not seeing that large a difference on average. 

These are mostly guesses from observing logs ? I?m adding some instrumentation to make a more definitive diagnosis.  

? Steve Majewski

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From june.power at uncp.edu  Sat Sep 21 11:31:57 2019
From: june.power at uncp.edu (June L Power)
Date: Sat, 21 Sep 2019 15:31:57 +0000
Subject: [Archivesspace_Users_Group] New User - Quick Start Guide
In-Reply-To: <DBC7204C-93B0-48F4-B59A-7230FAD2DF04@gmail.com>
References: <BN6PR0101MB3043B29632B85DF67ECDD581EDD20@BN6PR0101MB3043.prod.exchangelabs.com>
 <DBC7204C-93B0-48F4-B59A-7230FAD2DF04@gmail.com>
Message-ID: <BN6PR0101MB304382BF284D9A77E9271F62ED8B0@BN6PR0101MB3043.prod.exchangelabs.com>

Hi Lisa. Yes, I did get a few. If you could direct email me so I have your address, I can forward them to you.

June

From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> On Behalf Of Lisa Gomez
Sent: Wednesday, September 4, 2019 4:28 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] New User - Quick Start Guide

Good afternoon June!

I was wondering if you were able to locate an  ArchivesSpace guide for getting started?

Our Institution appears to be in a very similar situation starting from scratch!

Thanks so much!

Sincerely,

Lisa

Sent from my iPhone

On Aug 13, 2019, at 4:27 PM, June L Power <june.power at uncp.edu<mailto:june.power at uncp.edu>> wrote:

We just had our instance of Archivesspace set up and are in the testing phase. We are starting from scratch here with an unaccessioned or cataloged collection and a ten-year backlog. I have a number of items to use as test items, and we are looking at the documentation provided.

Out of curiosity, does anyone have a quick start or basics of Archivesspace guide that they would be willing to share that might help a newbie?

TIA


________________________________
June Power, MLIS
Director, Special Collections and Archives
Mary Livermore Library
The University of North Carolina at Pembroke
P.O. Box 1510
Pembroke, NC  28372

910.521.6369
910.521.6547 (fax)
june.power at uncp.edu<mailto:june.power at uncp.edu>
  <image001.gif>   <image002.png>



_______________________________________________
Archivesspace_Users_Group mailing list
Archivesspace_Users_Group at lyralists.lyrasis.org<mailto:Archivesspace_Users_Group at lyralists.lyrasis.org>
http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
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From na207 at cam.ac.uk  Mon Sep 23 04:04:28 2019
From: na207 at cam.ac.uk (Natalie Adams)
Date: Mon, 23 Sep 2019 08:04:28 +0000
Subject: [Archivesspace_Users_Group] ArchivesSpace: what do you wish you had
 known before you implemented it?
In-Reply-To: <LO2P265MB0045B3F7F9F18CC42670C41BB3890@LO2P265MB0045.GBRP265.PROD.OUTLOOK.COM>
References: <LO2P265MB0045B3F7F9F18CC42670C41BB3890@LO2P265MB0045.GBRP265.PROD.OUTLOOK.COM>
Message-ID: <LO2P265MB0045C7FEB674EC976D6A97ACB3850@LO2P265MB0045.GBRP265.PROD.OUTLOOK.COM>

Dear all,

Here at Cambridge University we are working on implementing AS: planning to set up one repository for the University Library and several other repositories for partner organisations across the city and University. I've been drawing on the AS user manual, video tutorials, list serv archives and resources like the Awesome ArchivesSpace list (heavily!) and learning new stuff about how AS works all the time. However I was inspired by the helpful discussions at the AS Community call last week and decided to ask 'What do you wish you had known about AS before you implemented it?'

Our biggest learning point so far has been around the difference between archival objects and resources- we spent some time adding user-defined fields to AS before realising that they would only be available in resource records and also only recently realised that pdfs can only be generated at resource level. So if anyone is happy to share experiences of pitfalls they could have avoided, we would be very grateful!

All the best,

Natalie

Natalie Adams
Systems Archivist
Cambridge University Library
West Road
Cambridge
Cambridge, CB3 9DR
Tel 01223 766377
www.lib.cam.ac.uk/<http://www.lib.cam.ac.uk/>
Normal working days are Monday-Wednesday

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From rsfunke at dmacc.edu  Mon Sep 23 13:34:03 2019
From: rsfunke at dmacc.edu (Funke, Rebecca S.)
Date: Mon, 23 Sep 2019 17:34:03 +0000
Subject: [Archivesspace_Users_Group] New User - digital materials
Message-ID: <DM6PR04MB40253B4ADCE1F5D48C4A7F83BA850@DM6PR04MB4025.namprd04.prod.outlook.com>

Hello,
I am also a newbie to archives in general and ArchivesSpace in particular.

I have created and link a digital item to a resource.  Is there a way to have a live link display?  The URL is there but you must copy/paste to open it.  Is there a way it can be a live link?

https://dmacc.libraryhost.com/objects?limit=digital_object

Best regards,

Rebecca Funke
Director of Library Resources
Des Moines Area Community College
2006 S. Ankeny Blvd
Ankeny, IA 50023
Ph:  515.964.6328
Schedule:  http://dmacc.libcal.com/appointment/2110
Email: rsfunke at dmacc.edu<mailto:rsfunke at dmacc.edu>
"What a school thinks about its library is a measure of what it thinks about education."
~ Harold Howe, former U.S. Commissioner of Education


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From freya.anderson at alaska.gov  Mon Sep 23 14:13:09 2019
From: freya.anderson at alaska.gov (Anderson, Freya N (EED))
Date: Mon, 23 Sep 2019 18:13:09 +0000
Subject: [Archivesspace_Users_Group] ArchivesSpace: what do you wish you
 had known before you implemented it?
In-Reply-To: <LO2P265MB0045C7FEB674EC976D6A97ACB3850@LO2P265MB0045.GBRP265.PROD.OUTLOOK.COM>
References: <LO2P265MB0045B3F7F9F18CC42670C41BB3890@LO2P265MB0045.GBRP265.PROD.OUTLOOK.COM>
 <LO2P265MB0045C7FEB674EC976D6A97ACB3850@LO2P265MB0045.GBRP265.PROD.OUTLOOK.COM>
Message-ID: <DM6PR09MB2667939C3FF7C7674EABDDBBF6850@DM6PR09MB2667.namprd09.prod.outlook.com>

Two things we discovered that changed how we entered our finding aids are:


*         Accessions records are not required.  Because of time constraints (for unrelated reasons, we needed to implement quickly) and security issues, we need to maintain a separate accessions database and so weren't entering much, but based on organizations' workflows, we thought they were required.

*         The Rights Statements don't show up on the public interface.  We hadn't even thought of the possibility of them not, so input many before realizing.  We're now using the Note: Conditions Governing Use, instead.

These may be obvious to those who are hosting their own versions, but we're using a hosted version and have minimal in-house tech support.

All the best,
Freya


[cid:image001.png at 01D507DF.8CCD64B0]
Freya Anderson (she/her)
Head, Information Services
Acting Head, Historical Collections
phone: 907.465.1315

Andrew P. Kashevaroff Building
Mail: PO Box 110571, Juneau, AK 99811
Visit: 395 Whittier St., Juneau, AK 99801

email<mailto:freya.anderson at alaska.gov> | web<http://library.alaska.gov/> |  sign up for event notifications<http://list.state.ak.us/mailman/listinfo/at-apk-and-sjm> | The Information Center for Government<http://library.alaska.gov/is/>



From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> On Behalf Of Natalie Adams
Sent: Monday, September 23, 2019 12:04 AM
To: archivesspace_users_group at lyralists.lyrasis.org
Subject: [Archivesspace_Users_Group] ArchivesSpace: what do you wish you had known before you implemented it?

Dear all,

Here at Cambridge University we are working on implementing AS: planning to set up one repository for the University Library and several other repositories for partner organisations across the city and University. I've been drawing on the AS user manual, video tutorials, list serv archives and resources like the Awesome ArchivesSpace list (heavily!) and learning new stuff about how AS works all the time. However I was inspired by the helpful discussions at the AS Community call last week and decided to ask 'What do you wish you had known about AS before you implemented it?'

Our biggest learning point so far has been around the difference between archival objects and resources- we spent some time adding user-defined fields to AS before realising that they would only be available in resource records and also only recently realised that pdfs can only be generated at resource level. So if anyone is happy to share experiences of pitfalls they could have avoided, we would be very grateful!

All the best,

Natalie

Natalie Adams
Systems Archivist
Cambridge University Library
West Road
Cambridge
Cambridge, CB3 9DR
Tel 01223 766377
www.lib.cam.ac.uk/<https://urldefense.com/v3/__http:/www.lib.cam.ac.uk/__;!9_CTV20a17M!4YxO4v2V9bdDhilUS5Ab38eZPH7LI-MiLpSHCcAE9ng_j7fZCFFcNh-ih9yphznPdGc3Z_w$>
Normal working days are Monday-Wednesday

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From freya.anderson at alaska.gov  Mon Sep 23 14:57:23 2019
From: freya.anderson at alaska.gov (Anderson, Freya N (EED))
Date: Mon, 23 Sep 2019 18:57:23 +0000
Subject: [Archivesspace_Users_Group] New User - digital materials
In-Reply-To: <DM6PR04MB40253B4ADCE1F5D48C4A7F83BA850@DM6PR04MB4025.namprd04.prod.outlook.com>
References: <DM6PR04MB40253B4ADCE1F5D48C4A7F83BA850@DM6PR04MB4025.namprd04.prod.outlook.com>
Message-ID: <DM6PR09MB2667ABA1BBFC058DD257473FF6850@DM6PR09MB2667.namprd09.prod.outlook.com>

Hi Rebecca,

For us, we have to click through to the record to get the link.  We're not using the URL as an identifier, so ours looks different: See https://alaska.libraryhost.com/objects?limit=digital_object.  This may be a feature rather than a bug, because this way people are more likely to see the metadata we've entered.  It may not always be crucial, but I fear that otherwise they might not realize it's there, and might miss out on important info.  However, you don't seem to have a live link at that point, either.  Have you added a link in File Version?  For us, that adds an icon with a link to the object: https://alaska.libraryhost.com/repositories/2/digital_objects/13.

I notice you're also using Library Host.  We've found them very helpful, so if the issue isn't resolved here, you might put in a service request with them.

All the best,
Freya

[cid:image001.png at 01D507DF.8CCD64B0]
Freya Anderson (she/her)
Head, Information Services
Acting Head, Historical Collections
phone: 907.465.1315

Andrew P. Kashevaroff Building
Mail: PO Box 110571, Juneau, AK 99811
Visit: 395 Whittier St., Juneau, AK 99801

email<mailto:freya.anderson at alaska.gov> | web<http://library.alaska.gov/> |  sign up for event notifications<http://list.state.ak.us/mailman/listinfo/at-apk-and-sjm> | The Information Center for Government<http://library.alaska.gov/is/>



From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> On Behalf Of Funke, Rebecca S.
Sent: Monday, September 23, 2019 9:34 AM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: [Archivesspace_Users_Group] New User - digital materials

Hello,
I am also a newbie to archives in general and ArchivesSpace in particular.

I have created and link a digital item to a resource.  Is there a way to have a live link display?  The URL is there but you must copy/paste to open it.  Is there a way it can be a live link?

https://dmacc.libraryhost.com/objects?limit=digital_object<https://urldefense.com/v3/__https:/dmacc.libraryhost.com/objects?limit=digital_object__;!9_CTV20a17M!4TLVf-gONDe5VbDDT32KfRrZjjNWUuhMJ9HamEgCClEwHFp1nusIA50uknBKbSgqb6Ro7bI$>

Best regards,

Rebecca Funke
Director of Library Resources
Des Moines Area Community College
2006 S. Ankeny Blvd
Ankeny, IA 50023
Ph:  515.964.6328
Schedule:  http://dmacc.libcal.com/appointment/2110<https://urldefense.com/v3/__http:/dmacc.libcal.com/appointment/2110__;!9_CTV20a17M!4TLVf-gONDe5VbDDT32KfRrZjjNWUuhMJ9HamEgCClEwHFp1nusIA50uknBKbSgqNnVjliQ$>
Email: rsfunke at dmacc.edu<mailto:rsfunke at dmacc.edu>
"What a school thinks about its library is a measure of what it thinks about education."
~ Harold Howe, former U.S. Commissioner of Education


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From Terry.Brady at georgetown.edu  Mon Sep 23 18:22:22 2019
From: Terry.Brady at georgetown.edu (Terry Brady)
Date: Mon, 23 Sep 2019 15:22:22 -0700
Subject: [Archivesspace_Users_Group] ArchivesSpace EAD Export - Language
	Field for an Archival Object
Message-ID: <CAMp2YEx5AYE974oOrSq8tR758xZr_7125DP+Nu6n4oCBZxRQJQ@mail.gmail.com>

We are running AS  v2.5.1.

We noticed that the language field on an archival object is not exported to
an EAD.

I am new to ruby, so I am wondering if someone could help point me to the
bit of code we would need to modify to include this attribute on export.

Thanks, Terry

-- 
Terry Brady
Applications Programmer Analyst
Georgetown University Library Information Technology
https://github.com/terrywbrady/info
425-298-5498 (Seattle, WA)
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From Jessica.Crouch at lyrasis.org  Wed Sep 25 10:52:09 2019
From: Jessica.Crouch at lyrasis.org (Jessica Crouch)
Date: Wed, 25 Sep 2019 14:52:09 +0000
Subject: [Archivesspace_Users_Group] Reminder: Introducing the PBSpace
	Plugin Webinar is tomorrow!
Message-ID: <0AC8D7AA-186B-4652-9DF6-446EEA1D362B@lyrasis.org>

Webinar Reminder: Introducing the PBSpace Plugin

When: Thursday, September 26, 2019
Time: 2:00 p.m. ? 3:00 p.m. ET (11:00 a.m. ? noon PT)
Where: Zoom https://lyrasis.zoom.us/j/864698597
Dial In:
One tap mobile
+19292056099,,864698597# US (New York)
+16699006833,,864698597# US (San Jose)

Dial by your location
        +1 929 205 6099 US (New York)
        +1 669 900 6833 US (San Jose)
        888 475 4499 US Toll-free
        877 853 5257 US Toll-free
Meeting ID: 864 698 597
Find your local number: https://zoom.us/u/awkFNWPxh

Webinar description:
Jason Corum will explore the new PBSpace plugin available via github: https://github.com/WGBH-MLA/pbspace. This plugin adds new properties and object relationships in the application so that PBCore<http://pbcore.org/> structure, elements, and attributes can be better represented in ArchivesSpace. PBCore is a data model for the description of audiovisual content.  The WGBH Media Library and Archives developed PBSpace<https://github.com/WGBH-MLA/pbspace> and the development of PBSpace has been made possible in part by the National Endowment for the Humanities: Exploring the human endeavor.  The PBSpace plugin was part of the Association of Moving Image Archivists Conference?s Hack Day in 2018.

Presenter:
Jason Corum is a coder and artist based in Los Angeles, CA. After a 10-year career in online communications with organizations like the Biotechnology Industry Organization, the Brookings Institution, and World Food Program USA, Jason decided to build cool online tools rather than manage them. Through self-education and a backend web development course, Jason transitioned to a career in web development and is now a developer with the WGBH Media Library and Archives (https://www.wgbh.org/foundation/what-we-do/media-library-and-archives). At WGBH, Jason works on the American Archive of Public Broadcasting (http://americanarchive.org/), OpenVault from WGBH (http://openvault.wgbh.org/), Fix It + (http://fixitplus.americanarchive.org/), as well as a Samvera-based archival management system.

Who should attend:
Everyone interested in seeing a demonstration of newly available plugin for ArchivesSpace, in learning more about the PBCore metadata standard or with audiovisual content in their collections.

Questions?
Please contact Jessica at jessica.crouch at lyrasis.org<mailto:jessica.crouch at lyrasis.org>


Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.crouch at lyrasis.org<mailto:jessica.crouch at lyrasis.org>
Skype: jdowdcrouch

[page1image482511520]

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From na207 at cam.ac.uk  Thu Sep 26 03:44:56 2019
From: na207 at cam.ac.uk (Natalie Adams)
Date: Thu, 26 Sep 2019 07:44:56 +0000
Subject: [Archivesspace_Users_Group] ArchivesSpace: what do you wish you
 had known before you implemented it?
In-Reply-To: <DM6PR09MB2667939C3FF7C7674EABDDBBF6850@DM6PR09MB2667.namprd09.prod.outlook.com>
References: <LO2P265MB0045B3F7F9F18CC42670C41BB3890@LO2P265MB0045.GBRP265.PROD.OUTLOOK.COM>
 <LO2P265MB0045C7FEB674EC976D6A97ACB3850@LO2P265MB0045.GBRP265.PROD.OUTLOOK.COM>
 <DM6PR09MB2667939C3FF7C7674EABDDBBF6850@DM6PR09MB2667.namprd09.prod.outlook.com>
Message-ID: <LO2P265MB00455D6EC0EECA2553EC568DB3860@LO2P265MB0045.GBRP265.PROD.OUTLOOK.COM>

Dear Rebecca,

Many thanks for taking the time to share your experiences- these points will be really useful.

All the best,

Natalie

From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> On Behalf Of Anderson, Freya N (EED)
Sent: 23 September 2019 19:13
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] ArchivesSpace: what do you wish you had known before you implemented it?

Two things we discovered that changed how we entered our finding aids are:


*         Accessions records are not required.  Because of time constraints (for unrelated reasons, we needed to implement quickly) and security issues, we need to maintain a separate accessions database and so weren't entering much, but based on organizations' workflows, we thought they were required.

*         The Rights Statements don't show up on the public interface.  We hadn't even thought of the possibility of them not, so input many before realizing.  We're now using the Note: Conditions Governing Use, instead.

These may be obvious to those who are hosting their own versions, but we're using a hosted version and have minimal in-house tech support.

All the best,
Freya


[cid:image001.png at 01D507DF.8CCD64B0]
Freya Anderson (she/her)
Head, Information Services
Acting Head, Historical Collections
phone: 907.465.1315

Andrew P. Kashevaroff Building
Mail: PO Box 110571, Juneau, AK 99811
Visit: 395 Whittier St., Juneau, AK 99801

email<mailto:freya.anderson at alaska.gov> | web<http://library.alaska.gov/> |  sign up for event notifications<http://list.state.ak.us/mailman/listinfo/at-apk-and-sjm> | The Information Center for Government<http://library.alaska.gov/is/>



From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> <archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> On Behalf Of Natalie Adams
Sent: Monday, September 23, 2019 12:04 AM
To: archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>
Subject: [Archivesspace_Users_Group] ArchivesSpace: what do you wish you had known before you implemented it?

Dear all,

Here at Cambridge University we are working on implementing AS: planning to set up one repository for the University Library and several other repositories for partner organisations across the city and University. I've been drawing on the AS user manual, video tutorials, list serv archives and resources like the Awesome ArchivesSpace list (heavily!) and learning new stuff about how AS works all the time. However I was inspired by the helpful discussions at the AS Community call last week and decided to ask 'What do you wish you had known about AS before you implemented it?'

Our biggest learning point so far has been around the difference between archival objects and resources- we spent some time adding user-defined fields to AS before realising that they would only be available in resource records and also only recently realised that pdfs can only be generated at resource level. So if anyone is happy to share experiences of pitfalls they could have avoided, we would be very grateful!

All the best,

Natalie

Natalie Adams
Systems Archivist
Cambridge University Library
West Road
Cambridge
Cambridge, CB3 9DR
Tel 01223 766377
www.lib.cam.ac.uk/<https://urldefense.com/v3/__http:/www.lib.cam.ac.uk/__;!9_CTV20a17M!4YxO4v2V9bdDhilUS5Ab38eZPH7LI-MiLpSHCcAE9ng_j7fZCFFcNh-ih9yphznPdGc3Z_w$>
Normal working days are Monday-Wednesday

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From christine.dibella at lyrasis.org  Fri Sep 27 11:30:54 2019
From: christine.dibella at lyrasis.org (Christine Di Bella)
Date: Fri, 27 Sep 2019 15:30:54 +0000
Subject: [Archivesspace_Users_Group] release candidate available -
	ArchivesSpace v2.7.0-RC1
Message-ID: <DM5PR2201MB1244A79AA76D37EB9B55F7D6F1810@DM5PR2201MB1244.namprd22.prod.outlook.com>

Hello ArchivesSpace members,

The ArchivesSpace team is pleased to announce a release candidate, v2.7.0-RC1. You can download it at https://github.com/archivesspace/archivesspace/releases/tag/v2.7.0-RC1 or test it out without downloading at http://test.archivesspace.org/staff (username admin /password admin). We encourage you to download and try it out with your own local setup and/or data if you can for the most accurate results.

This release candidate contains program-led and community pull requests that provide feature enhancements, bug fixes, and documentation updates, as well as a number of infrastructure improvements, which were a significant focus of this release. When testing, we highly encourage you to not only check out the new changes, but also to make sure that features you already use are working as intended.

In addition to small interface and functionality changes, this release candidate contains two larger areas of feature enhancement. One relates to recording information about language of description and materials. These changes were made to facilitate better standards compliance in these areas. For language of description language and script can now be recorded using controlled values as well as notes. For language of materials multiple languages and scripts can now be recorded using controlled values and notes. Some information about the new languages functionality is available at https://docs.google.com/document/d/14UlJseFzGhsoEkiSVTidJMQXizFLPjXr2fuf2Pa5iGQ/edit?usp=sharing. We encourage you to read through the documentation and make comments. This information will be incorporated into the user manual once the production release of 2.7.0 is available.

Existing language information in records has been migrated to the new or newly structured fields. While some ways of recording information could be easily accommodated in this migration, because there are so many different ways language information could have been recorded previously some situations will require data cleanup. As you look at language information in your records, if you see patterns in your data, please let us know. (An example might be that all of your description is in one language, but you never or only rarely recorded that language in the Language of Description field in Finding Aid Data.) We would like to help by creating some plugins that could be run to do bulk cleanup work in this area.

The second major feature enhancement, made to accommodate requests to use persistent identifiers in OAI-PMH harvests and exports, is that resources and archival objects can now be represented by Archival Resource Keys (ARKs). ARKs can either be generated by ArchivesSpace or created outside the application. Some information on the new ARKs functionality is available at https://docs.google.com/document/d/1e0K2ZsSqWPxtKifCa_-ZyhAdyDJcJR0tA3S-N3X3FGU/edit?usp=sharing. This information will also be incorporated into the user manual.

Thanks to the many community members who made contributions to the work reflected in this release candidate, including individual archives staff and developers, our Development Prioritization sub-team, Testing sub-team, and the Core Committers Group.

We'll be collecting feedback through Monday, October 7. Please let us know at ArchivesSpaceHome at lyrasis.org<mailto:ArchivesSpaceHome at lyrasis.org> if you notice any problems with the specific areas addressed in this release, or if anything that was working before no longer is. Barring major issues, we expect to release v2.7.0 by mid-October.

Christine

Christine Di Bella
ArchivesSpace Program Manager
christine.dibella at lyrasis.org<mailto:christine.dibella at lyrasis.org>
800.999.8558 x2905
678-235-2905
cdibella13 (Skype)

[ASpaceOrgHomeMedium]

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From bob.swanson at uconn.edu  Fri Sep 27 11:34:39 2019
From: bob.swanson at uconn.edu (Swanson, Bob)
Date: Fri, 27 Sep 2019 15:34:39 +0000
Subject: [Archivesspace_Users_Group] release candidate available
	-	ArchivesSpace v2.7.0-RC1
In-Reply-To: <DM5PR2201MB1244A79AA76D37EB9B55F7D6F1810@DM5PR2201MB1244.namprd22.prod.outlook.com>
References: <DM5PR2201MB1244A79AA76D37EB9B55F7D6F1810@DM5PR2201MB1244.namprd22.prod.outlook.com>
Message-ID: <SN6PR05MB439852470339B9EEA116438BE1810@SN6PR05MB4398.namprd05.prod.outlook.com>

Hi!
Please remove me from the listserv; my responsibilities have changed and I am no longer associated with ArchivesSpace.

From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> On Behalf Of Christine Di Bella
Sent: Friday, September 27, 2019 11:31 AM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>; Archivesspace Member Reps <archivesspace_member_reps at lyralists.lyrasis.org>; archivesspace_tac at lyralists.lyrasis.org; archivesspace_uac at lyralists.lyrasis.org
Cc: 'archivesspace_bot_members at lyralists.lyrasis.org' <archivesspace_bot_members at lyralists.lyrasis.org>
Subject: [Archivesspace_Users_Group] release candidate available - ArchivesSpace v2.7.0-RC1

Hello ArchivesSpace members,

The ArchivesSpace team is pleased to announce a release candidate, v2.7.0-RC1. You can download it at https://github.com/archivesspace/archivesspace/releases/tag/v2.7.0-RC1<https://nam01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fgithub.com%2Farchivesspace%2Farchivesspace%2Freleases%2Ftag%2Fv2.7.0-RC1&data=02%7C01%7Cbob.swanson%40uconn.edu%7C823b9fd1e40d4063d1fa08d7435fb809%7C17f1a87e2a254eaab9df9d439034b080%7C0%7C0%7C637051950694488963&sdata=STH48b5KTldBp20tIkvyP9NnaSNLCoBjqwNDcHQ9m44%3D&reserved=0> or test it out without downloading at http://test.archivesspace.org/staff<https://nam01.safelinks.protection.outlook.com/?url=http%3A%2F%2Ftest.archivesspace.org%2Fstaff&data=02%7C01%7Cbob.swanson%40uconn.edu%7C823b9fd1e40d4063d1fa08d7435fb809%7C17f1a87e2a254eaab9df9d439034b080%7C0%7C0%7C637051950694498955&sdata=6YqDpPd7DgYbZoH8Q%2FH%2B62AWHEj8SWS8k1S0h29xhE8%3D&reserved=0> (username admin /password admin). We encourage you to download and try it out with your own local setup and/or data if you can for the most accurate results.

This release candidate contains program-led and community pull requests that provide feature enhancements, bug fixes, and documentation updates, as well as a number of infrastructure improvements, which were a significant focus of this release. When testing, we highly encourage you to not only check out the new changes, but also to make sure that features you already use are working as intended.

In addition to small interface and functionality changes, this release candidate contains two larger areas of feature enhancement. One relates to recording information about language of description and materials. These changes were made to facilitate better standards compliance in these areas. For language of description language and script can now be recorded using controlled values as well as notes. For language of materials multiple languages and scripts can now be recorded using controlled values and notes. Some information about the new languages functionality is available at https://docs.google.com/document/d/14UlJseFzGhsoEkiSVTidJMQXizFLPjXr2fuf2Pa5iGQ/edit?usp=sharing<https://nam01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fdocs.google.com%2Fdocument%2Fd%2F14UlJseFzGhsoEkiSVTidJMQXizFLPjXr2fuf2Pa5iGQ%2Fedit%3Fusp%3Dsharing&data=02%7C01%7Cbob.swanson%40uconn.edu%7C823b9fd1e40d4063d1fa08d7435fb809%7C17f1a87e2a254eaab9df9d439034b080%7C0%7C0%7C637051950694498955&sdata=C1UjNHHkLYB6XknAUVDM7%2F4Sd0Nhdic6ujTIOVpfgs4%3D&reserved=0>. We encourage you to read through the documentation and make comments. This information will be incorporated into the user manual once the production release of 2.7.0 is available.

Existing language information in records has been migrated to the new or newly structured fields. While some ways of recording information could be easily accommodated in this migration, because there are so many different ways language information could have been recorded previously some situations will require data cleanup. As you look at language information in your records, if you see patterns in your data, please let us know. (An example might be that all of your description is in one language, but you never or only rarely recorded that language in the Language of Description field in Finding Aid Data.) We would like to help by creating some plugins that could be run to do bulk cleanup work in this area.

The second major feature enhancement, made to accommodate requests to use persistent identifiers in OAI-PMH harvests and exports, is that resources and archival objects can now be represented by Archival Resource Keys (ARKs). ARKs can either be generated by ArchivesSpace or created outside the application. Some information on the new ARKs functionality is available at https://docs.google.com/document/d/1e0K2ZsSqWPxtKifCa_-ZyhAdyDJcJR0tA3S-N3X3FGU/edit?usp=sharing<https://nam01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fdocs.google.com%2Fdocument%2Fd%2F1e0K2ZsSqWPxtKifCa_-ZyhAdyDJcJR0tA3S-N3X3FGU%2Fedit%3Fusp%3Dsharing&data=02%7C01%7Cbob.swanson%40uconn.edu%7C823b9fd1e40d4063d1fa08d7435fb809%7C17f1a87e2a254eaab9df9d439034b080%7C0%7C0%7C637051950694508953&sdata=7IYV54RAUhuHX726iYvYPwDxQA4h5I6rz9rO9Hllzx4%3D&reserved=0>. This information will also be incorporated into the user manual.

Thanks to the many community members who made contributions to the work reflected in this release candidate, including individual archives staff and developers, our Development Prioritization sub-team, Testing sub-team, and the Core Committers Group.

We'll be collecting feedback through Monday, October 7. Please let us know at ArchivesSpaceHome at lyrasis.org<mailto:ArchivesSpaceHome at lyrasis.org> if you notice any problems with the specific areas addressed in this release, or if anything that was working before no longer is. Barring major issues, we expect to release v2.7.0 by mid-October.

Christine

Christine Di Bella
ArchivesSpace Program Manager
christine.dibella at lyrasis.org<mailto:christine.dibella at lyrasis.org>
800.999.8558 x2905
678-235-2905
cdibella13 (Skype)

[ASpaceOrgHomeMedium]

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From kristao at clemson.edu  Fri Sep 27 14:02:21 2019
From: kristao at clemson.edu (Krista Oldham)
Date: Fri, 27 Sep 2019 18:02:21 +0000
Subject: [Archivesspace_Users_Group] Unlinking Top Container from locations
Message-ID: <34A6DFB7-2C49-49CC-889D-5E1D89865B75@clemson.edu>

Hi all,
I am needing to unlink all my top containers from our locations in ArchivesSpace. I am not exactly sure how to do that without going to each top container one by one and removing the location any resources or idea on how to do this would be greatly appreciated.

KRISTA OLDHAM CLEMSON UNIVERSITY

University Archivist
Special Collections and Archives
Clemson University Libraries
kristao at clemson.edu<mailto:kristao at clemson.edu>
864-656-4751
Pronouns: She, her, hers


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From Jessica.Crouch at lyrasis.org  Mon Sep 30 10:04:22 2019
From: Jessica.Crouch at lyrasis.org (Jessica Crouch)
Date: Mon, 30 Sep 2019 14:04:22 +0000
Subject: [Archivesspace_Users_Group] ArchivesSpace Update - September 2019
Message-ID: <5323FA3A-7A8C-4637-8923-E0285024C73D@lyrasis.org>

ArchivesSpace Update - September 2019
Development

The ArchivesSpace team is pleased to announce a release candidate, v2.7.0-RC1. You can download it at https://github.com/archivesspace/archivesspace/releases/tag/v2.7.0-RC1 or test it out without downloading at http://test.archivesspace.org/staff (username admin /password admin).

This release candidate contains program-led and community pull requests that provide feature enhancements, bug fixes, and documentation updates, as well as a number of infrastructure improvements, which were a significant focus of this release. This release candidate contains two larger areas of feature enhancement. One relates to recording information about language of description and materials to facilitate better standards compliance in these areas. Some information about the new languages functionality is available at https://docs.google.com/document/d/14UlJseFzGhsoEkiSVTidJMQXizFLPjXr2fuf2Pa5iGQ/edit?usp=sharing.

The second major feature enhancement is that resources and archival objects can now be represented by Archival Resource Keys (ARKs). ARKs can either be generated by ArchivesSpace or created outside the application. Some information on the new ARKs functionality is available at https://docs.google.com/document/d/1e0K2ZsSqWPxtKifCa_-ZyhAdyDJcJR0tA3S-N3X3FGU/edit?usp=sharing.

Thanks to the many community members who made contributions to the work reflected in this release candidate, including individual archives staff and developers, our Development Prioritization sub-team, Testing sub-team, and the Core Committers Group.

We?ll be collecting feedback through Monday, October 7. Please let us know at ArchivesSpaceHome at lyrasis.org<mailto:ArchivesSpaceHome at lyrasis.org> if you notice any problems with the specific areas addressed in this release, or if anything that was working before no longer is. Barring major issues, we expect to release v2.7.0 by mid-October.

New Webinar Series: Integrations with ArchivesSpace

ArchivesSpace is pleased to announce a new webinar series focused on Integrations with ArchivesSpace.  Each webinar in this series will highlight an integration with another application used in archives that ArchivesSpace members have worked on or requested.  The webinar series will feature both open source and proprietary systems. You can learn more about this new series and the first four webinars on the ArchivesSpace blog<https://archivesspace.org/archives/5661>.
The first webinar in this series will feature an ArchivesSpace integration with Preservica<https://preservica.com/>, a digital preservation software solution used by archives and cultural heritage institutions across the globe.

Upcoming Webinar: Integrating ArchivesSpace with Preservica

October 1, 2019, 2-3pm ET (11-noon PT; 7-8pm BST)

Visit the ArchivesSpace blog for details.<https://archivesspace.org/archives/5663>

Webinar description:
Wendy Goodier (Preservica) and Erica Schumann (Preservica) will discuss the integration of ArchivesSpace and Preservica and demo the Preservica ArchivesSpace connector.  This tool provides an easy and automated way to synchronize metadata and organizational hierarchy between the two systems, simplifying the ingest of digital content and preserving updates made after ingest. Users maintain the same ArchivesSpace record view across both physical and digital materials, avoiding the need to re-key metadata.

Sarah Cogley (University at Buffalo Libraries) will walk through her repository?s decision to use ArchivesSpace and Preservica together.  She will offer insight into the process of integration, including decisions that were made, lessons learned and how integration has made life easier.  Sarah will also include a demo of the University at Buffalo?s integrated web presence.

A Q&A session will follow the presentations.

Presenters:
Wendy Goodier is a Product Owner at Preservica.  Based out of the UK office, Wendy works closely with Preservica users worldwide to help understand their experience with the technology and how Preservica can make their day to day easier.  She works closely with customers, like the University at Buffalo Libraries, to keep the ArchivesSpace and Preservica integration up to date with any changes in technology or business needs.

Erica Schumann is Marketing Manager, North America at Preservica. As part of her role, Erica helps to highlight and share stories from Preservica users with the wider community to support best practice and peer engagement in digital preservation.

Sarah Cogley is the Digital Archivist for the University at Buffalo Special Collections. Sarah?s responsibilities include preserving, processing, and providing access to the collection?s unique digital resources, and providing leadership on digital collections and digital preservation standards and policies. Sarah previously held the position of Processing Archivist for University Archives, also at UB, and Assistant Archivist at Sarah Lawrence College. She is a Certified Archivist, holds the Digital Archives Specialist certification from the Society of American Archivists, and earned her MSIS from SUNY Albany.
Upcoming Webinar: Batch editing barcodes through the ArchivesSpace API

October  23th, 2-3pm ET (11-noon PT)

Visit the ArchivesSpace Blog for details.

<https://archivesspace.org/archives/5672>Webinar Description:

Vakil Smallen, International Brotherhood of Teamsters Labor History Archivist at George Washington University, will walk through the steps of a workflow developed at GWU for batch editing barcodes in ArchivesSpace through the API. As a person with a limited technical background, Vakil will discuss how he found a solution to a common problem using tools previously unknown to him. He?ll offer ideas for others to get confidence and learn more when wading into similarly unfamiliar waters.


Presenter:

Vakil Smallen is the International Brotherhood of Teamsters Labor History Archivist at George Washington University, a position he has held since April 2019. Before that, he was the National Education Association Project Archivist at George Washington University for 8 years. He received his MLS from the University of Maryland. Vakil's undergraduate degree was in English Literature and Language.


ArchivesSpace at ATALM

Jessica Crouch will be at the Association of Tribal Archives, Libraries and Museums Annual Conference in Temecula, California, October 8-10.  Come find her in the exhibit hall to talk about the ArchivesSpace application, our community activities, membership, and more.


ArchivesSpace Workshop at the Society of GA Archivists Conference

ArchivesSpace has partnered with the Society of Georgia Archivists to offer our one-day ArchivesSpace Intro training as a workshop at the Society of Georgia Archivists Annual Conference on October 16th.  Registration is open to all conference attendees. You can register on the SGA website<https://soga.wildapricot.org/event-3509622>.


Add your ArchivesSpace to the DuraSpace Registry

With the merger of LYRASIS and DuraSpace as of July 1, 2019, ArchivesSpace now has access to a wealth of programs, activities, and resources previously offered by DuraSpace. One is the DuraSpace Registry<https://duraspace.org/registry/>, used by individuals and institutions to learn more about how open technologies are being implemented around the world. ArchivesSpace will now be included, alongside CollectionSpace, DSpace, Fedora, and VIVO.



Registration is voluntary, and ArchivesSpace membership is not required. Please use this form <https://duraspace.org/registry/register-your-site/> to participate. If you have questions, please contact Christine Di Bella at christine.dibella at lyrasis.org<mailto:christine.dibella at lyrasis.org>.

Membership Update

We are excited to welcome our newest members to our community! Our new members since August 31  include:

  *   Belmont Hill School (Belmont, MA)
  *   Fudan University Library (Shanghai, China)
  *   Redwood Library and Athenaeum (Newport, RI)


As of September 30, we have 402 General members, 19 Educational Program members, and 3 Registered Service Providers. If you are interested in your institution becoming a member of ArchivesSpace, please email us at ArchivesSpaceHome at lyrasis.org<mailto:ArchivesSpaceHome at lyrasis.org> for more information.

________________________________

ArchivesSpace monthly updates provide news about ArchivesSpace community and program activities and are sent to our member listservs, the ArchivesSpace Google Group, and SAA?s Collection Management Tools Section listserv, as well as being posted on the ArchivesSpace website. Please feel free to share this update with people you know who have an interest in ArchivesSpace but may not be on one of these lists.


Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.crouch at lyrasis.org<mailto:jessica.crouch at lyrasis.org>
Skype: jdowdcrouch

[page1image482511520]

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From Jessica.Crouch at lyrasis.org  Mon Sep 30 14:47:50 2019
From: Jessica.Crouch at lyrasis.org (Jessica Crouch)
Date: Mon, 30 Sep 2019 18:47:50 +0000
Subject: [Archivesspace_Users_Group] Reminder: Integrating ArchivesSpace and
 Preservica webinar is tomorrow!
Message-ID: <247170EC-440F-4013-B980-6735296DCF25@lyrasis.org>


Don?t forget! The first webinar in our new series Integrations with ArchivesSpace is tomorrow!  Each webinar in this series will highlight an integration with another application used in archives that ArchivesSpace members have worked on or requested.  The webinar series will feature both open source and proprietary systems.

The first webinar in this series will feature an ArchivesSpace integration with Preservica<https://preservica.com/>, a digital preservation software solution used by archives and cultural heritage institutions across the globe.

When: October 1, 2019
Time: 2:00 p.m. ? 3:00 p.m. ET (11:00 a.m. ? noon PT; 7 p.m. ? 8 p.m. BST)
Where: Zoom
https://lyrasis.zoom.us/j/556404001

One tap mobile
+19292056099,,556404001# US (New York)
+16699006833,,556404001# US (San Jose)

Dial by your location
        +1 929 205 6099 US (New York)
        +1 669 900 6833 US (San Jose)
        888 475 4499 US Toll-free
        877 853 5257 US Toll-free
Meeting ID: 556 404 001
Find your local number: https://zoom.us/u/awkFNWPxh

Webinar description:
This webinar will be recorded and made available on the ArchivesSpace YouTube channel.
Wendy Goodier (Preservica) and Erica Schumann (Preservica) will discuss the integration of ArchivesSpace and Preservica and demo the Preservica ArchivesSpace connector.  This tool provides an easy and automated way to synchronize metadata and organizational hierarchy between the two systems, simplifying the ingest of digital content and preserving updates made after ingest. Users maintain the same ArchivesSpace record view across both physical and digital materials, avoiding the need to re-key metadata.

Sarah Cogley (University at Buffalo Libraries) will walk through her repository?s decision to use ArchivesSpace and Preservica together.  She will offer insight into the process of integration, including decisions that were made, lessons learned and how integration has made life easier.  Sarah will also include a demo of the University at Buffalo?s integrated web presence.

A Q&A session will follow the presentations.

Presenters:

Wendy Goodier is a Product Owner at Preservica.  Based out of the UK office, Wendy works closely with Preservica users worldwide to help understand their experience with the technology and how Preservicacan make their day to day easier.  She works closely with customers, like the University at Buffalo Libraries, to keep the ArchivesSpace and Preservica integration up to date with any changes in technology or business needs.

Erica Schumann is Marketing Manager, North America at Preservica. As part of her role, Erica helps to highlight and share stories from Preservica users with the wider community to support best practice and peer engagement in digital preservation.

Sarah Cogley is the Digital Archivist for the University at Buffalo Special Collections. Sarah?s responsibilities include preserving, processing, and providing access to the collection?s unique digital resources, and providing leadership on digital collections and digital preservation standards and policies. Sarah previously held the position of Processing Archivist for University Archives, also at UB, and Assistant Archivist at Sarah Lawrence College. She is a Certified Archivist, holds the Digital Archives Specialist certification from the Society of American Archivists, and earned her MSIS from SUNY Albany.

Who should attend:
Anyone interested in possibilities for integrating ArchivesSpace with Preservica or getting ideas for building an integration workflow

Questions?

Contact Jessica at jessica.crouch at lyrasis.org<mailto:jessica.crouch at lyrasis.org> if you have questions about this webinar or the Integrations with ArchivesSpace webinar series.

The next Integrations with ArchivesSpace webinar will be: Integrating ArchivesSpace with Aeon, November 7, 2019, at 2pm ET (11am PT)


Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.crouch at lyrasis.org<mailto:jessica.crouch at lyrasis.org>
Skype: jdowdcrouch

[page1image482511520]

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