From kstrosch at wellesley.edu  Fri Nov  1 15:06:57 2019
From: kstrosch at wellesley.edu (Kara Hart)
Date: Fri, 1 Nov 2019 15:06:57 -0400
Subject: [Archivesspace_Users_Group] Add a static web page to
 ArchivesSpace PUI?
In-Reply-To: <SN6PR04MB39367B1749A3920B5A068EA999610@SN6PR04MB3936.namprd04.prod.outlook.com>
References: <CAKRVKBqgpXc4oeb1y-ArhruNC84PWfoqatOZhn7MoeTpQua8ww@mail.gmail.com>
 <179E90E2-E4C7-40C4-8D7A-40DFBE49ACE3@hudmol.com>
 <1AACCB05-0F3A-4F7C-AC52-B980C96B49D9@hudmol.com>
 <1572360874.7643.73.camel@bodleian.ox.ac.uk>
 <SN6PR04MB3936ABB1C2CF792E5BAAB5C899610@SN6PR04MB3936.namprd04.prod.outlook.com>
 <47E757FB-5C6C-4132-A57D-7A23DD4B7D24@hudmol.com>
 <SN6PR04MB39367B1749A3920B5A068EA999610@SN6PR04MB3936.namprd04.prod.outlook.com>
Message-ID: <CAKRVKBp4buULYm8_dZ8GSKg-yuLHsBPUXfpQu0PUQZ2XckrdYw@mail.gmail.com>

Thank you James!! and Andrew!
I wasn't sure if I needed to run initialize-plugin.sh on this, so I did and
got this.


Fetching: bundler-1.16.1.gem (100%)

Successfully installed bundler-1.16.1

1 gem installed


[!] There was an error parsing `Gemfile`: No such file or directory -
/var/local/archivesspace/plugins/static_pages/Gemfile. Bundler cannot
continue.


I figure I didn't need to initialize and this error doesn't matter, but
just checking.

Also, if I want to put this in as a request for an enhancement for the core
code, should I put create a new feature request in Jira the project ANW?
Is that the proper channel?
Thanks again!
Kara

~~~ Kara S. Hart
Systems Librarian - Library & Technology Services
-
Wellesley College




On Tue, Oct 29, 2019 at 2:19 PM Mike McDermott <mmcderm2 at bowdoin.edu> wrote:

> Nice ? looks good. Thanks!
>
>
>
> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org <
> archivesspace_users_group-bounces at lyralists.lyrasis.org> *On Behalf Of *James
> Bullen
> *Sent:* Tuesday, October 29, 2019 1:05 PM
> *To:* Archivesspace Users Group <
> archivesspace_users_group at lyralists.lyrasis.org>
> *Subject:* Re: [Archivesspace_Users_Group] Add a static web page to
> ArchivesSpace PUI?
>
>
>
>
>
> That?s funny - shows how much testing I did.
>
>
>
> Should be good now.
>
>
>
>
>
> On Oct 29, 2019, at 1:00 PM, Mike McDermott <mmcderm2 at bowdoin.edu> wrote:
>
>
>
> This looks really cool.
>
> But ? What am I doing wrong.
>
> When I put html in the file to be included, it comes out on the page
> looking like this:
>
>
>
> &lt;div class=&quot;row&gt;&quot;&gt;
>
> &lt;h2&gt;This is a test&lt;/h2&gt;
>
> &lt;p&gt;This is always a test&lt;/p&gt;
>
> &lt;p&gt;Tests are what I do.&lt;/p&gt;
>
> &lt;h3&gt;here is a heading&lt;/h3&gt;
>
> &lt;p&gt;This is always a test&lt;/p&gt;
>
> &lt;p&gt;Tests are what I do.&lt;/p&gt;
>
> &lt;h3&gt;here is a heading&lt;/h3&gt;
>
> &lt;p&gt;This is always a test&lt;/p&gt;
>
> &lt;p&gt;Tests are what I do.&lt;/p&gt;
>
> &lt;/div&gt;
>
>
>
> So it is rendered on the page as looking like html code instead of the
> page elements.
>
>
>
> Mike McDermott
>
>
>
> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org <
> archivesspace_users_group-bounces at lyralists.lyrasis.org> *On Behalf Of *Andrew
> Morrison
> *Sent:* Tuesday, October 29, 2019 10:55 AM
> *To:* Archivesspace Users Group <
> archivesspace_users_group at lyralists.lyrasis.org>
> *Subject:* Re: [Archivesspace_Users_Group] Add a static web page to
> ArchivesSpace PUI?
>
>
>
> Hi James,
>
>
>
> Your original version will be useful to us, because we're probably going
> to want to add extra help pages to our staff interface for cataloguers
> transferring over from Archivists' Toolkit. And reading the static HTML
> from a file instead of building from ERB templates means they can be
> updated without restarting the service.
>
>
>
> Andrew.
>
>
>
>
>
> On Tue, 2019-10-29 at 09:35 -0400, James Bullen wrote:
>
>
>
> Just a quick follow up on this,
>
>
>
> I had misread the spec and only provided the static page facility on the
> staff interface - should have been on the PUI. Andrew Morrison noticed my
> oops and corrected it, so now it should work on both.
>
>
>
>
>
> Cheers,
>
> James
>
>
>
>
>
>
> On Oct 28, 2019, at 6:02 PM, James Bullen <james at hudmol.com> wrote:
>
>
>
>
> Hi Kara,
>
>
>
> This seemed like a useful thing that I don?t think exists yet, so I made a
> plugin to do it:
>
>
>
> https://github.com/hudmol/static_pages
> <https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fgithub.com%2Fhudmol%2Fstatic_pages&data=02%7C01%7Cmmcderm2%40bowdoin.edu%7Cba385a72cd7e410af06808d75c922b6b%7C984e32e5f98a4600aa3227c3f948abe3%7C1%7C0%7C637079655247704983&sdata=3Bng1MYFjxJHlTQ6lJ55akP7E03uaavW2QqOaqaTxMg%3D&reserved=0>
>
>
>
> Maybe it can be a useful starting point.
>
>
>
>
>
> Cheers,
>
> James
>
>
>
>
>
>
>
>
> On Oct 28, 2019, at 3:52 PM, Kara Hart <kstrosch at wellesley.edu> wrote:
>
>
>
> Hi all,
>
> I want to be able to add static web pages to ArchivesSpace.  I'd like to
> incorporate the header, top nav, and footer and be able to just add what I
> want in the middle.  I'm basically hoping to create general FAQ, search
> help, about pages that live in my ArchivesSpace local plugin.  Is this
> possible?
>
>
>
> I did find a way to add a page by putting a .html doc into
> /archivesspace/plugins/local/public/assets, but I have to manually copy in
> the head, navigation, header, and footer, which is obviously not ideal for
> updating and probably other reasons.
>
>
>
> If there isn't a way to do this, where is the proper place to suggest this
> enhancement?  Should I create a new feature request in Jira the project
> ANW? (
> https://archivesspace.atlassian.net/projects/ANW/issues/?filter=allissues&=
> <https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Farchivesspace.atlassian.net%2Fprojects%2FANW%2Fissues%2F%3Ffilter%3Dallissues%26%3D&data=02%7C01%7Cmmcderm2%40bowdoin.edu%7Cba385a72cd7e410af06808d75c922b6b%7C984e32e5f98a4600aa3227c3f948abe3%7C1%7C0%7C637079655247714980&sdata=hYi3qwEBVeHLtGGn84PtZF4aC4SuJzLwffHekiKGck4%3D&reserved=0>
> )
>
>
>
> Thanks for any help,
>
> Kara
>
>
>
>
>
> ~~~ Kara S. Hart
>
> Systems Librarian - Library & Technology Services
>
> -
>
> Wellesley College
>
>
>
>
>
> _______________________________________________
> Archivesspace_Users_Group mailing list
> Archivesspace_Users_Group at lyralists.lyrasis.org
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
> <https://nam02.safelinks.protection.outlook.com/?url=http%3A%2F%2Flyralists.lyrasis.org%2Fmailman%2Flistinfo%2Farchivesspace_users_group&data=02%7C01%7Cmmcderm2%40bowdoin.edu%7Cba385a72cd7e410af06808d75c922b6b%7C984e32e5f98a4600aa3227c3f948abe3%7C1%7C0%7C637079655247714980&sdata=ysuyU6HKML6AVMm6HXc%2BzP5Rk7liO%2F2zVh0yvCg%2Bv4s%3D&reserved=0>
>
>
>
>
>
> !DSPAM:5db76577327211158617254!
> _______________________________________________
> Archivesspace_Users_Group mailing list
> Archivesspace_Users_Group at lyralists.lyrasis.org
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
> <https://nam02.safelinks.protection.outlook.com/?url=http%3A%2F%2Flyralists.lyrasis.org%2Fmailman%2Flistinfo%2Farchivesspace_users_group&data=02%7C01%7Cmmcderm2%40bowdoin.edu%7Cba385a72cd7e410af06808d75c922b6b%7C984e32e5f98a4600aa3227c3f948abe3%7C1%7C0%7C637079655247724977&sdata=ZL81jSG8QlitbdrNcaRKXU%2BmwZ0pPghqHtK8GjdQ0ko%3D&reserved=0>
>
>
> !DSPAM:5db76577327211158617254!
>
>
>
> _______________________________________________
>
> Archivesspace_Users_Group mailing list
>
> Archivesspace_Users_Group at lyralists.lyrasis.org
>
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group <https://nam02.safelinks.protection.outlook.com/?url=http%3A%2F%2Flyralists.lyrasis.org%2Fmailman%2Flistinfo%2Farchivesspace_users_group&data=02%7C01%7Cmmcderm2%40bowdoin.edu%7Cba385a72cd7e410af06808d75c922b6b%7C984e32e5f98a4600aa3227c3f948abe3%7C1%7C0%7C637079655247724977&sdata=ZL81jSG8QlitbdrNcaRKXU%2BmwZ0pPghqHtK8GjdQ0ko%3D&reserved=0>
>
> !DSPAM:5db8703835431594758647!
> _______________________________________________
> Archivesspace_Users_Group mailing list
> Archivesspace_Users_Group at lyralists.lyrasis.org
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
> <https://nam02.safelinks.protection.outlook.com/?url=http%3A%2F%2Flyralists.lyrasis.org%2Fmailman%2Flistinfo%2Farchivesspace_users_group&data=02%7C01%7Cmmcderm2%40bowdoin.edu%7Cba385a72cd7e410af06808d75c922b6b%7C984e32e5f98a4600aa3227c3f948abe3%7C1%7C0%7C637079655247734968&sdata=3wk3HPRaSw%2FEWFTj4H8nEVLdTS6E9DjZRGadTNVYobQ%3D&reserved=0>
>
>
> !DSPAM:5db8703835431594758647!
>
>
> _______________________________________________
> Archivesspace_Users_Group mailing list
> Archivesspace_Users_Group at lyralists.lyrasis.org
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
>
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From sdm7g at virginia.edu  Fri Nov  1 15:33:10 2019
From: sdm7g at virginia.edu (Majewski, Steven Dennis (sdm7g))
Date: Fri, 1 Nov 2019 19:33:10 +0000
Subject: [Archivesspace_Users_Group] Add a static web page to
 ArchivesSpace PUI?
In-Reply-To: <CAKRVKBp4buULYm8_dZ8GSKg-yuLHsBPUXfpQu0PUQZ2XckrdYw@mail.gmail.com>
References: <CAKRVKBqgpXc4oeb1y-ArhruNC84PWfoqatOZhn7MoeTpQua8ww@mail.gmail.com>
 <179E90E2-E4C7-40C4-8D7A-40DFBE49ACE3@hudmol.com>
 <1AACCB05-0F3A-4F7C-AC52-B980C96B49D9@hudmol.com>
 <1572360874.7643.73.camel@bodleian.ox.ac.uk>
 <SN6PR04MB3936ABB1C2CF792E5BAAB5C899610@SN6PR04MB3936.namprd04.prod.outlook.com>
 <47E757FB-5C6C-4132-A57D-7A23DD4B7D24@hudmol.com>
 <SN6PR04MB39367B1749A3920B5A068EA999610@SN6PR04MB3936.namprd04.prod.outlook.com>
 <CAKRVKBp4buULYm8_dZ8GSKg-yuLHsBPUXfpQu0PUQZ2XckrdYw@mail.gmail.com>
Message-ID: <BF7821F2-ED64-4877-A541-189077E66F98@virginia.edu>



> On Nov 1, 2019, at 3:06 PM, Kara Hart <kstrosch at wellesley.edu> wrote:
> 
> Thank you James!! and Andrew!   
> I wasn't sure if I needed to run initialize-plugin.sh on this, so I did and got this.
> 
> Fetching: bundler-1.16.1.gem (100%)
> Successfully installed bundler-1.16.1
> 1 gem installed
> 
> [!] There was an error parsing `Gemfile`: No such file or directory - /var/local/archivesspace/plugins/static_pages/Gemfile. Bundler cannot continue.
> 
> I figure I didn't need to initialize and this error doesn't matter, but just checking.
> 


Correct. You only have to run that script if the plugin requires some Gems that aren?t already included in that web app core.
That there isn?t a Gemfile in the plugin directory indicates that it doesn?t need to bundle any additional Gems. 
And when you run the Bundler, it?s telling you that there is no Gemfile.  

? Steve. 



> Also, if I want to put this in as a request for an enhancement for the core code, should I put create a new feature request in Jira the project ANW?  Is that the proper channel?  
> Thanks again! 
> Kara
> 
> ~~~ Kara S. Hart 
> Systems Librarian - Library & Technology Services - Wellesley College
> 
> 
> 
> 
> On Tue, Oct 29, 2019 at 2:19 PM Mike McDermott <mmcderm2 at bowdoin.edu <mailto:mmcderm2 at bowdoin.edu>> wrote:
> Nice ? looks good. Thanks!
> 
>  
> 
> From: archivesspace_users_group-bounces at lyralists.lyrasis.org <mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> <archivesspace_users_group-bounces at lyralists.lyrasis.org <mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> On Behalf Of James Bullen
> Sent: Tuesday, October 29, 2019 1:05 PM
> To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org <mailto:archivesspace_users_group at lyralists.lyrasis.org>>
> Subject: Re: [Archivesspace_Users_Group] Add a static web page to ArchivesSpace PUI?
> 
>  
> 
>  
> 
> That?s funny - shows how much testing I did.
> 
>  
> 
> Should be good now.
> 
>  
> 
> 
> 
> 
> On Oct 29, 2019, at 1:00 PM, Mike McDermott <mmcderm2 at bowdoin.edu <mailto:mmcderm2 at bowdoin.edu>> wrote:
> 
>  
> 
> This looks really cool.
> 
> But ? What am I doing wrong. 
> 
> When I put html in the file to be included, it comes out on the page looking like this:
> 
>  
> 
> &lt;div class=&quot;row&gt;&quot;&gt;
> 
> &lt;h2&gt;This is a test&lt;/h2&gt;
> 
> &lt;p&gt;This is always a test&lt;/p&gt;
> 
> &lt;p&gt;Tests are what I do.&lt;/p&gt;
> 
> &lt;h3&gt;here is a heading&lt;/h3&gt;
> 
> &lt;p&gt;This is always a test&lt;/p&gt;
> 
> &lt;p&gt;Tests are what I do.&lt;/p&gt;
> 
> &lt;h3&gt;here is a heading&lt;/h3&gt;
> 
> &lt;p&gt;This is always a test&lt;/p&gt;
> 
> &lt;p&gt;Tests are what I do.&lt;/p&gt;  
> 
> &lt;/div&gt;
> 
>  
> 
> So it is rendered on the page as looking like html code instead of the page elements.
> 
>  
> 
> Mike McDermott
> 
>  
> 
> From: archivesspace_users_group-bounces at lyralists.lyrasis.org <mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> <archivesspace_users_group-bounces at lyralists.lyrasis.org <mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> On Behalf Of Andrew Morrison
> Sent: Tuesday, October 29, 2019 10:55 AM
> To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org <mailto:archivesspace_users_group at lyralists.lyrasis.org>>
> Subject: Re: [Archivesspace_Users_Group] Add a static web page to ArchivesSpace PUI?
> 
>  
> 
> Hi James,
> 
>  
> 
> Your original version will be useful to us, because we're probably going to want to add extra help pages to our staff interface for cataloguers transferring over from Archivists' Toolkit. And reading the static HTML from a file instead of building from ERB templates means they can be updated without restarting the service.
> 
>  
> 
> Andrew.
> 
>  
> 
>  
> 
> On Tue, 2019-10-29 at 09:35 -0400, James Bullen wrote:
> 
>  
> 
> Just a quick follow up on this, 
> 
>  
> 
> I had misread the spec and only provided the static page facility on the staff interface - should have been on the PUI. Andrew Morrison noticed my oops and corrected it, so now it should work on both.
> 
>  
> 
>  
> 
> Cheers,
> 
> James
> 
>  
> 
> 
> 
> 
> 
> On Oct 28, 2019, at 6:02 PM, James Bullen <james at hudmol.com <mailto:james at hudmol.com>> wrote:
> 
>  
> 
> 
> Hi Kara,
> 
>  
> 
> This seemed like a useful thing that I don?t think exists yet, so I made a plugin to do it:
> 
>  
> 
> https://github.com/hudmol/static_pages <https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fgithub.com%2Fhudmol%2Fstatic_pages&data=02%7C01%7Cmmcderm2%40bowdoin.edu%7Cba385a72cd7e410af06808d75c922b6b%7C984e32e5f98a4600aa3227c3f948abe3%7C1%7C0%7C637079655247704983&sdata=3Bng1MYFjxJHlTQ6lJ55akP7E03uaavW2QqOaqaTxMg%3D&reserved=0>
>  
> 
> Maybe it can be a useful starting point.
> 
>  
> 
>  
> 
> Cheers,
> 
> James
> 
>  
> 
>  
> 
> 
> 
> 
> 
> On Oct 28, 2019, at 3:52 PM, Kara Hart <kstrosch at wellesley.edu <mailto:kstrosch at wellesley.edu>> wrote:
> 
>  
> 
> Hi all,
> 
> I want to be able to add static web pages to ArchivesSpace.  I'd like to incorporate the header, top nav, and footer and be able to just add what I want in the middle.  I'm basically hoping to create general FAQ, search help, about pages that live in my ArchivesSpace local plugin.  Is this possible? 
> 
>  
> 
> I did find a way to add a page by putting a .html doc into /archivesspace/plugins/local/public/assets, but I have to manually copy in the head, navigation, header, and footer, which is obviously not ideal for updating and probably other reasons.  
> 
>  
> 
> If there isn't a way to do this, where is the proper place to suggest this enhancement?  Should I create a new feature request in Jira the project ANW? (https://archivesspace.atlassian.net/projects/ANW/issues/?filter=allissues&= <https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Farchivesspace.atlassian.net%2Fprojects%2FANW%2Fissues%2F%3Ffilter%3Dallissues%26%3D&data=02%7C01%7Cmmcderm2%40bowdoin.edu%7Cba385a72cd7e410af06808d75c922b6b%7C984e32e5f98a4600aa3227c3f948abe3%7C1%7C0%7C637079655247714980&sdata=hYi3qwEBVeHLtGGn84PtZF4aC4SuJzLwffHekiKGck4%3D&reserved=0>)
> 
>  
> 
> Thanks for any help,
> 
> Kara
> 
>  
> 
>  
> 
> ~~~ Kara S. Hart 
> 
> Systems Librarian - Library & Technology Services 
> 
> - 
> 
> Wellesley College
> 
>  
> 
>  
> 
> _______________________________________________
> Archivesspace_Users_Group mailing list
> Archivesspace_Users_Group at lyralists.lyrasis.org <mailto:Archivesspace_Users_Group at lyralists.lyrasis.org>
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group <https://nam02.safelinks.protection.outlook.com/?url=http%3A%2F%2Flyralists.lyrasis.org%2Fmailman%2Flistinfo%2Farchivesspace_users_group&data=02%7C01%7Cmmcderm2%40bowdoin.edu%7Cba385a72cd7e410af06808d75c922b6b%7C984e32e5f98a4600aa3227c3f948abe3%7C1%7C0%7C637079655247714980&sdata=ysuyU6HKML6AVMm6HXc%2BzP5Rk7liO%2F2zVh0yvCg%2Bv4s%3D&reserved=0>
> 
> 
> 
>  
> 
> !DSPAM:5db76577327211158617254! _______________________________________________
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> Archivesspace_Users_Group at lyralists.lyrasis.org <mailto:Archivesspace_Users_Group at lyralists.lyrasis.org>
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group <https://nam02.safelinks.protection.outlook.com/?url=http%3A%2F%2Flyralists.lyrasis.org%2Fmailman%2Flistinfo%2Farchivesspace_users_group&data=02%7C01%7Cmmcderm2%40bowdoin.edu%7Cba385a72cd7e410af06808d75c922b6b%7C984e32e5f98a4600aa3227c3f948abe3%7C1%7C0%7C637079655247724977&sdata=ZL81jSG8QlitbdrNcaRKXU%2BmwZ0pPghqHtK8GjdQ0ko%3D&reserved=0>
> 
> 
> !DSPAM:5db76577327211158617254!
> 
>  
> 
> _______________________________________________
> Archivesspace_Users_Group mailing list
> Archivesspace_Users_Group at lyralists.lyrasis.org <mailto:Archivesspace_Users_Group at lyralists.lyrasis.org>
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group <https://nam02.safelinks.protection.outlook.com/?url=http%3A%2F%2Flyralists.lyrasis.org%2Fmailman%2Flistinfo%2Farchivesspace_users_group&data=02%7C01%7Cmmcderm2%40bowdoin.edu%7Cba385a72cd7e410af06808d75c922b6b%7C984e32e5f98a4600aa3227c3f948abe3%7C1%7C0%7C637079655247724977&sdata=ZL81jSG8QlitbdrNcaRKXU%2BmwZ0pPghqHtK8GjdQ0ko%3D&reserved=0>
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>  
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From james at hudmol.com  Fri Nov  1 18:46:39 2019
From: james at hudmol.com (James Bullen)
Date: Fri, 1 Nov 2019 18:46:39 -0400
Subject: [Archivesspace_Users_Group] Add a static web page to
 ArchivesSpace PUI?
In-Reply-To: <BF7821F2-ED64-4877-A541-189077E66F98@virginia.edu>
References: <CAKRVKBqgpXc4oeb1y-ArhruNC84PWfoqatOZhn7MoeTpQua8ww@mail.gmail.com>
 <179E90E2-E4C7-40C4-8D7A-40DFBE49ACE3@hudmol.com>
 <1AACCB05-0F3A-4F7C-AC52-B980C96B49D9@hudmol.com>
 <1572360874.7643.73.camel@bodleian.ox.ac.uk>
 <SN6PR04MB3936ABB1C2CF792E5BAAB5C899610@SN6PR04MB3936.namprd04.prod.outlook.com>
 <47E757FB-5C6C-4132-A57D-7A23DD4B7D24@hudmol.com>
 <SN6PR04MB39367B1749A3920B5A068EA999610@SN6PR04MB3936.namprd04.prod.outlook.com>
 <CAKRVKBp4buULYm8_dZ8GSKg-yuLHsBPUXfpQu0PUQZ2XckrdYw@mail.gmail.com>
 <BF7821F2-ED64-4877-A541-189077E66F98@virginia.edu>
Message-ID: <0C507BFA-3213-4E49-ACE1-873594C41079@hudmol.com>


Hi Kara,

Yes, there is no need to initialize this plugin.

And, sorry, I have no idea how you might request this as an enhancement.


Cheers,
James


> On Nov 1, 2019, at 3:33 PM, Majewski, Steven Dennis (sdm7g) <sdm7g at virginia.edu> wrote:
> 
> 
> 
>> On Nov 1, 2019, at 3:06 PM, Kara Hart <kstrosch at wellesley.edu <mailto:kstrosch at wellesley.edu>> wrote:
>> 
>> Thank you James!! and Andrew!   
>> I wasn't sure if I needed to run initialize-plugin.sh on this, so I did and got this.
>> 
>> Fetching: bundler-1.16.1.gem (100%)
>> Successfully installed bundler-1.16.1
>> 1 gem installed
>> 
>> [!] There was an error parsing `Gemfile`: No such file or directory - /var/local/archivesspace/plugins/static_pages/Gemfile. Bundler cannot continue.
>> 
>> I figure I didn't need to initialize and this error doesn't matter, but just checking.
>> 
> 
> 
> Correct. You only have to run that script if the plugin requires some Gems that aren?t already included in that web app core.
> That there isn?t a Gemfile in the plugin directory indicates that it doesn?t need to bundle any additional Gems. 
> And when you run the Bundler, it?s telling you that there is no Gemfile.  
> 
> ? Steve. 
> 
> 
> 
>> Also, if I want to put this in as a request for an enhancement for the core code, should I put create a new feature request in Jira the project ANW?  Is that the proper channel?  
>> Thanks again! 
>> Kara
>> 
>> ~~~ Kara S. Hart 
>> Systems Librarian - Library & Technology Services - Wellesley College
>> 
>> 
>> 
>> 
>> On Tue, Oct 29, 2019 at 2:19 PM Mike McDermott <mmcderm2 at bowdoin.edu <mailto:mmcderm2 at bowdoin.edu>> wrote:
>> Nice ? looks good. Thanks!
>> 
>>  
>> 
>> From: archivesspace_users_group-bounces at lyralists.lyrasis.org <mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> <archivesspace_users_group-bounces at lyralists.lyrasis.org <mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> On Behalf Of James Bullen
>> Sent: Tuesday, October 29, 2019 1:05 PM
>> To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org <mailto:archivesspace_users_group at lyralists.lyrasis.org>>
>> Subject: Re: [Archivesspace_Users_Group] Add a static web page to ArchivesSpace PUI?
>> 
>>  
>> 
>>  
>> 
>> That?s funny - shows how much testing I did.
>> 
>>  
>> 
>> Should be good now.
>> 
>>  
>> 
>> 
>> 
>> 
>> On Oct 29, 2019, at 1:00 PM, Mike McDermott <mmcderm2 at bowdoin.edu <mailto:mmcderm2 at bowdoin.edu>> wrote:
>> 
>>  
>> 
>> This looks really cool.
>> 
>> But ? What am I doing wrong. 
>> 
>> When I put html in the file to be included, it comes out on the page looking like this:
>> 
>>  
>> 
>> &lt;div class=&quot;row&gt;&quot;&gt;
>> 
>> &lt;h2&gt;This is a test&lt;/h2&gt;
>> 
>> &lt;p&gt;This is always a test&lt;/p&gt;
>> 
>> &lt;p&gt;Tests are what I do.&lt;/p&gt;
>> 
>> &lt;h3&gt;here is a heading&lt;/h3&gt;
>> 
>> &lt;p&gt;This is always a test&lt;/p&gt;
>> 
>> &lt;p&gt;Tests are what I do.&lt;/p&gt;
>> 
>> &lt;h3&gt;here is a heading&lt;/h3&gt;
>> 
>> &lt;p&gt;This is always a test&lt;/p&gt;
>> 
>> &lt;p&gt;Tests are what I do.&lt;/p&gt;  
>> 
>> &lt;/div&gt;
>> 
>>  
>> 
>> So it is rendered on the page as looking like html code instead of the page elements.
>> 
>>  
>> 
>> Mike McDermott
>> 
>>  
>> 
>> From: archivesspace_users_group-bounces at lyralists.lyrasis.org <mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> <archivesspace_users_group-bounces at lyralists.lyrasis.org <mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> On Behalf Of Andrew Morrison
>> Sent: Tuesday, October 29, 2019 10:55 AM
>> To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org <mailto:archivesspace_users_group at lyralists.lyrasis.org>>
>> Subject: Re: [Archivesspace_Users_Group] Add a static web page to ArchivesSpace PUI?
>> 
>>  
>> 
>> Hi James,
>> 
>>  
>> 
>> Your original version will be useful to us, because we're probably going to want to add extra help pages to our staff interface for cataloguers transferring over from Archivists' Toolkit. And reading the static HTML from a file instead of building from ERB templates means they can be updated without restarting the service.
>> 
>>  
>> 
>> Andrew.
>> 
>>  
>> 
>>  
>> 
>> On Tue, 2019-10-29 at 09:35 -0400, James Bullen wrote:
>> 
>>  
>> 
>> Just a quick follow up on this, 
>> 
>>  
>> 
>> I had misread the spec and only provided the static page facility on the staff interface - should have been on the PUI. Andrew Morrison noticed my oops and corrected it, so now it should work on both.
>> 
>>  
>> 
>>  
>> 
>> Cheers,
>> 
>> James
>> 
>>  
>> 
>> 
>> 
>> 
>> 
>> On Oct 28, 2019, at 6:02 PM, James Bullen <james at hudmol.com <mailto:james at hudmol.com>> wrote:
>> 
>>  
>> 
>> 
>> Hi Kara,
>> 
>>  
>> 
>> This seemed like a useful thing that I don?t think exists yet, so I made a plugin to do it:
>> 
>>  
>> 
>> https://github.com/hudmol/static_pages <https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fgithub.com%2Fhudmol%2Fstatic_pages&data=02%7C01%7Cmmcderm2%40bowdoin.edu%7Cba385a72cd7e410af06808d75c922b6b%7C984e32e5f98a4600aa3227c3f948abe3%7C1%7C0%7C637079655247704983&sdata=3Bng1MYFjxJHlTQ6lJ55akP7E03uaavW2QqOaqaTxMg%3D&reserved=0>
>>  
>> 
>> Maybe it can be a useful starting point.
>> 
>>  
>> 
>>  
>> 
>> Cheers,
>> 
>> James
>> 
>>  
>> 
>>  
>> 
>> 
>> 
>> 
>> 
>> On Oct 28, 2019, at 3:52 PM, Kara Hart <kstrosch at wellesley.edu <mailto:kstrosch at wellesley.edu>> wrote:
>> 
>>  
>> 
>> Hi all,
>> 
>> I want to be able to add static web pages to ArchivesSpace.  I'd like to incorporate the header, top nav, and footer and be able to just add what I want in the middle.  I'm basically hoping to create general FAQ, search help, about pages that live in my ArchivesSpace local plugin.  Is this possible? 
>> 
>>  
>> 
>> I did find a way to add a page by putting a .html doc into /archivesspace/plugins/local/public/assets, but I have to manually copy in the head, navigation, header, and footer, which is obviously not ideal for updating and probably other reasons.  
>> 
>>  
>> 
>> If there isn't a way to do this, where is the proper place to suggest this enhancement?  Should I create a new feature request in Jira the project ANW? (https://archivesspace.atlassian.net/projects/ANW/issues/?filter=allissues&= <https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Farchivesspace.atlassian.net%2Fprojects%2FANW%2Fissues%2F%3Ffilter%3Dallissues%26%3D&data=02%7C01%7Cmmcderm2%40bowdoin.edu%7Cba385a72cd7e410af06808d75c922b6b%7C984e32e5f98a4600aa3227c3f948abe3%7C1%7C0%7C637079655247714980&sdata=hYi3qwEBVeHLtGGn84PtZF4aC4SuJzLwffHekiKGck4%3D&reserved=0>)
>> 
>>  
>> 
>> Thanks for any help,
>> 
>> Kara
>> 
>>  
>> 
>>  
>> 
>> ~~~ Kara S. Hart 
>> 
>> Systems Librarian - Library & Technology Services 
>> 
>> - 
>> 
>> Wellesley College
>> 
>>  
>> 
>>  
>> 
>> _______________________________________________
>> Archivesspace_Users_Group mailing list
>> Archivesspace_Users_Group at lyralists.lyrasis.org <mailto:Archivesspace_Users_Group at lyralists.lyrasis.org>
>> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group <https://nam02.safelinks.protection.outlook.com/?url=http%3A%2F%2Flyralists.lyrasis.org%2Fmailman%2Flistinfo%2Farchivesspace_users_group&data=02%7C01%7Cmmcderm2%40bowdoin.edu%7Cba385a72cd7e410af06808d75c922b6b%7C984e32e5f98a4600aa3227c3f948abe3%7C1%7C0%7C637079655247714980&sdata=ysuyU6HKML6AVMm6HXc%2BzP5Rk7liO%2F2zVh0yvCg%2Bv4s%3D&reserved=0>
>> 
>> 
>> 
>>  
>> 
>> !DSPAM:5db76577327211158617254! _______________________________________________
>> Archivesspace_Users_Group mailing list
>> Archivesspace_Users_Group at lyralists.lyrasis.org <mailto:Archivesspace_Users_Group at lyralists.lyrasis.org>
>> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group <https://nam02.safelinks.protection.outlook.com/?url=http%3A%2F%2Flyralists.lyrasis.org%2Fmailman%2Flistinfo%2Farchivesspace_users_group&data=02%7C01%7Cmmcderm2%40bowdoin.edu%7Cba385a72cd7e410af06808d75c922b6b%7C984e32e5f98a4600aa3227c3f948abe3%7C1%7C0%7C637079655247724977&sdata=ZL81jSG8QlitbdrNcaRKXU%2BmwZ0pPghqHtK8GjdQ0ko%3D&reserved=0>
>> 
>> 
>> !DSPAM:5db76577327211158617254!
>> 
>>  
>> 
>> _______________________________________________
>> Archivesspace_Users_Group mailing list
>> Archivesspace_Users_Group at lyralists.lyrasis.org <mailto:Archivesspace_Users_Group at lyralists.lyrasis.org>
>> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group <https://nam02.safelinks.protection.outlook.com/?url=http%3A%2F%2Flyralists.lyrasis.org%2Fmailman%2Flistinfo%2Farchivesspace_users_group&data=02%7C01%7Cmmcderm2%40bowdoin.edu%7Cba385a72cd7e410af06808d75c922b6b%7C984e32e5f98a4600aa3227c3f948abe3%7C1%7C0%7C637079655247724977&sdata=ZL81jSG8QlitbdrNcaRKXU%2BmwZ0pPghqHtK8GjdQ0ko%3D&reserved=0>
>> !DSPAM:5db8703835431594758647! _______________________________________________
>> Archivesspace_Users_Group mailing list
>> Archivesspace_Users_Group at lyralists.lyrasis.org <mailto:Archivesspace_Users_Group at lyralists.lyrasis.org>
>> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group <https://nam02.safelinks.protection.outlook.com/?url=http%3A%2F%2Flyralists.lyrasis.org%2Fmailman%2Flistinfo%2Farchivesspace_users_group&data=02%7C01%7Cmmcderm2%40bowdoin.edu%7Cba385a72cd7e410af06808d75c922b6b%7C984e32e5f98a4600aa3227c3f948abe3%7C1%7C0%7C637079655247734968&sdata=3wk3HPRaSw%2FEWFTj4H8nEVLdTS6E9DjZRGadTNVYobQ%3D&reserved=0>
>> 
>> 
>> !DSPAM:5db8703835431594758647!
>> 
>>  
>> 
>> _______________________________________________
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>> Archivesspace_Users_Group at lyralists.lyrasis.org <mailto:Archivesspace_Users_Group at lyralists.lyrasis.org>
>> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group <http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group>
>> _______________________________________________
>> Archivesspace_Users_Group mailing list
>> Archivesspace_Users_Group at lyralists.lyrasis.org <mailto:Archivesspace_Users_Group at lyralists.lyrasis.org>
>> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group <http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group>
> 
> _______________________________________________
> Archivesspace_Users_Group mailing list
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> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group <http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group>
> 
> 
> !DSPAM:5dbc887e54111852515188!

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From christine.dibella at lyrasis.org  Mon Nov  4 08:18:26 2019
From: christine.dibella at lyrasis.org (Christine Di Bella)
Date: Mon, 4 Nov 2019 13:18:26 +0000
Subject: [Archivesspace_Users_Group] Add a static web page to
 ArchivesSpace PUI?
In-Reply-To: <0C507BFA-3213-4E49-ACE1-873594C41079@hudmol.com>
References: <CAKRVKBqgpXc4oeb1y-ArhruNC84PWfoqatOZhn7MoeTpQua8ww@mail.gmail.com>
 <179E90E2-E4C7-40C4-8D7A-40DFBE49ACE3@hudmol.com>
 <1AACCB05-0F3A-4F7C-AC52-B980C96B49D9@hudmol.com>
 <1572360874.7643.73.camel@bodleian.ox.ac.uk>
 <SN6PR04MB3936ABB1C2CF792E5BAAB5C899610@SN6PR04MB3936.namprd04.prod.outlook.com>
 <47E757FB-5C6C-4132-A57D-7A23DD4B7D24@hudmol.com>
 <SN6PR04MB39367B1749A3920B5A068EA999610@SN6PR04MB3936.namprd04.prod.outlook.com>
 <CAKRVKBp4buULYm8_dZ8GSKg-yuLHsBPUXfpQu0PUQZ2XckrdYw@mail.gmail.com>
 <BF7821F2-ED64-4877-A541-189077E66F98@virginia.edu>
 <0C507BFA-3213-4E49-ACE1-873594C41079@hudmol.com>
Message-ID: <DM5PR2201MB12444652D2160AB19803510BF17F0@DM5PR2201MB1244.namprd22.prod.outlook.com>

Hi Kara,

Yes, following the process for requesting a new feature in JIRA is described at https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/19202060/How+to+Request+a+New+Feature. If you need help with that, feel free to reach out to the ArchivesSpace Program Team at ArchivesSpaceHome at lyrasis.org<mailto:ArchivesSpaceHome at lyrasis.org>.

By the way, if some enterprising person wanted to take James? very helpful plugin and turn it into core code, we?d be very interested. It seems like this feature is already most of the way there. We have some suggestions for turning plugins into core code at https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/349995159/Turning+an+ArchivesSpace+Plugin+into+Core+Code.

Christine

Christine Di Bella
ArchivesSpace Program Manager
christine.dibella at lyrasis.org<mailto:christine.dibella at lyrasis.org>
800.999.8558 x2905
678-235-2905
cdibella13 (Skype)

[ASpaceOrgHomeMedium]



From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> On Behalf Of James Bullen
Sent: Friday, November 1, 2019 6:47 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] Add a static web page to ArchivesSpace PUI?


Hi Kara,

Yes, there is no need to initialize this plugin.

And, sorry, I have no idea how you might request this as an enhancement.


Cheers,
James



On Nov 1, 2019, at 3:33 PM, Majewski, Steven Dennis (sdm7g) <sdm7g at virginia.edu<mailto:sdm7g at virginia.edu>> wrote:




On Nov 1, 2019, at 3:06 PM, Kara Hart <kstrosch at wellesley.edu<mailto:kstrosch at wellesley.edu>> wrote:

Thank you James!! and Andrew!
I wasn't sure if I needed to run initialize-plugin.sh on this, so I did and got this.

Fetching: bundler-1.16.1.gem (100%)
Successfully installed bundler-1.16.1
1 gem installed

[!] There was an error parsing `Gemfile`: No such file or directory - /var/local/archivesspace/plugins/static_pages/Gemfile. Bundler cannot continue.

I figure I didn't need to initialize and this error doesn't matter, but just checking.



Correct. You only have to run that script if the plugin requires some Gems that aren?t already included in that web app core.
That there isn?t a Gemfile in the plugin directory indicates that it doesn?t need to bundle any additional Gems.
And when you run the Bundler, it?s telling you that there is no Gemfile.

? Steve.




Also, if I want to put this in as a request for an enhancement for the core code, should I put create a new feature request in Jira the project ANW?  Is that the proper channel?
Thanks again!
Kara

~~~ Kara S. Hart
Systems Librarian - Library & Technology Services
-
Wellesley College




On Tue, Oct 29, 2019 at 2:19 PM Mike McDermott <mmcderm2 at bowdoin.edu<mailto:mmcderm2 at bowdoin.edu>> wrote:
Nice ? looks good. Thanks!

From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> <archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> On Behalf Of James Bullen
Sent: Tuesday, October 29, 2019 1:05 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: Re: [Archivesspace_Users_Group] Add a static web page to ArchivesSpace PUI?


That?s funny - shows how much testing I did.

Should be good now.


On Oct 29, 2019, at 1:00 PM, Mike McDermott <mmcderm2 at bowdoin.edu<mailto:mmcderm2 at bowdoin.edu>> wrote:

This looks really cool.
But ? What am I doing wrong.
When I put html in the file to be included, it comes out on the page looking like this:

&lt;div class=&quot;row&gt;&quot;&gt;
&lt;h2&gt;This is a test&lt;/h2&gt;
&lt;p&gt;This is always a test&lt;/p&gt;
&lt;p&gt;Tests are what I do.&lt;/p&gt;
&lt;h3&gt;here is a heading&lt;/h3&gt;
&lt;p&gt;This is always a test&lt;/p&gt;
&lt;p&gt;Tests are what I do.&lt;/p&gt;
&lt;h3&gt;here is a heading&lt;/h3&gt;
&lt;p&gt;This is always a test&lt;/p&gt;
&lt;p&gt;Tests are what I do.&lt;/p&gt;
&lt;/div&gt;

So it is rendered on the page as looking like html code instead of the page elements.

Mike McDermott

From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> <archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> On Behalf Of Andrew Morrison
Sent: Tuesday, October 29, 2019 10:55 AM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: Re: [Archivesspace_Users_Group] Add a static web page to ArchivesSpace PUI?

Hi James,

Your original version will be useful to us, because we're probably going to want to add extra help pages to our staff interface for cataloguers transferring over from Archivists' Toolkit. And reading the static HTML from a file instead of building from ERB templates means they can be updated without restarting the service.

Andrew.


On Tue, 2019-10-29 at 09:35 -0400, James Bullen wrote:

Just a quick follow up on this,

I had misread the spec and only provided the static page facility on the staff interface - should have been on the PUI. Andrew Morrison noticed my oops and corrected it, so now it should work on both.


Cheers,
James



On Oct 28, 2019, at 6:02 PM, James Bullen <james at hudmol.com<mailto:james at hudmol.com>> wrote:


Hi Kara,

This seemed like a useful thing that I don?t think exists yet, so I made a plugin to do it:

https://github.com/hudmol/static_pages<https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fgithub.com%2Fhudmol%2Fstatic_pages&data=02%7C01%7Cmmcderm2%40bowdoin.edu%7Cba385a72cd7e410af06808d75c922b6b%7C984e32e5f98a4600aa3227c3f948abe3%7C1%7C0%7C637079655247704983&sdata=3Bng1MYFjxJHlTQ6lJ55akP7E03uaavW2QqOaqaTxMg%3D&reserved=0>

Maybe it can be a useful starting point.


Cheers,
James




On Oct 28, 2019, at 3:52 PM, Kara Hart <kstrosch at wellesley.edu<mailto:kstrosch at wellesley.edu>> wrote:

Hi all,
I want to be able to add static web pages to ArchivesSpace.  I'd like to incorporate the header, top nav, and footer and be able to just add what I want in the middle.  I'm basically hoping to create general FAQ, search help, about pages that live in my ArchivesSpace local plugin.  Is this possible?

I did find a way to add a page by putting a .html doc into /archivesspace/plugins/local/public/assets, but I have to manually copy in the head, navigation, header, and footer, which is obviously not ideal for updating and probably other reasons.

If there isn't a way to do this, where is the proper place to suggest this enhancement?  Should I create a new feature request in Jira the project ANW? (https://archivesspace.atlassian.net/projects/ANW/issues/?filter=allissues&=<https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Farchivesspace.atlassian.net%2Fprojects%2FANW%2Fissues%2F%3Ffilter%3Dallissues%26%3D&data=02%7C01%7Cmmcderm2%40bowdoin.edu%7Cba385a72cd7e410af06808d75c922b6b%7C984e32e5f98a4600aa3227c3f948abe3%7C1%7C0%7C637079655247714980&sdata=hYi3qwEBVeHLtGGn84PtZF4aC4SuJzLwffHekiKGck4%3D&reserved=0>)

Thanks for any help,
Kara


~~~ Kara S. Hart
Systems Librarian - Library & Technology Services
-
Wellesley College


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From kstrosch at wellesley.edu  Mon Nov  4 11:39:48 2019
From: kstrosch at wellesley.edu (Kara Hart)
Date: Mon, 4 Nov 2019 11:39:48 -0500
Subject: [Archivesspace_Users_Group] Add a static web page to
 ArchivesSpace PUI?
In-Reply-To: <DM5PR2201MB12444652D2160AB19803510BF17F0@DM5PR2201MB1244.namprd22.prod.outlook.com>
References: <CAKRVKBqgpXc4oeb1y-ArhruNC84PWfoqatOZhn7MoeTpQua8ww@mail.gmail.com>
 <179E90E2-E4C7-40C4-8D7A-40DFBE49ACE3@hudmol.com>
 <1AACCB05-0F3A-4F7C-AC52-B980C96B49D9@hudmol.com>
 <1572360874.7643.73.camel@bodleian.ox.ac.uk>
 <SN6PR04MB3936ABB1C2CF792E5BAAB5C899610@SN6PR04MB3936.namprd04.prod.outlook.com>
 <47E757FB-5C6C-4132-A57D-7A23DD4B7D24@hudmol.com>
 <SN6PR04MB39367B1749A3920B5A068EA999610@SN6PR04MB3936.namprd04.prod.outlook.com>
 <CAKRVKBp4buULYm8_dZ8GSKg-yuLHsBPUXfpQu0PUQZ2XckrdYw@mail.gmail.com>
 <BF7821F2-ED64-4877-A541-189077E66F98@virginia.edu>
 <0C507BFA-3213-4E49-ACE1-873594C41079@hudmol.com>
 <DM5PR2201MB12444652D2160AB19803510BF17F0@DM5PR2201MB1244.namprd22.prod.outlook.com>
Message-ID: <CAKRVKBrBZQH2NNejc4KkSaC4mAjnODS87DQSivVwUo7DmDrdYw@mail.gmail.com>

Thanks again everyone!  I will put in a feature request for this and link
to the github add-on you created.
Kara
~~~ Kara S. Hart
Systems Librarian - Library & Technology Services
-
Wellesley College


On Mon, Nov 4, 2019 at 8:18 AM Christine Di Bella <
christine.dibella at lyrasis.org> wrote:

> Hi Kara,
>
>
>
> Yes, following the process for requesting a new feature in JIRA is
> described at
> https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/19202060/How+to+Request+a+New+Feature.
> If you need help with that, feel free to reach out to the ArchivesSpace
> Program Team at ArchivesSpaceHome at lyrasis.org.
>
>
>
> By the way, if some enterprising person wanted to take James? very helpful
> plugin and turn it into core code, we?d be very interested. It seems like
> this feature is already most of the way there. We have some suggestions for
> turning plugins into core code at
> https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/349995159/Turning+an+ArchivesSpace+Plugin+into+Core+Code
> .
>
>
>
> Christine
>
>
>
> Christine Di Bella
>
> ArchivesSpace Program Manager
>
> christine.dibella at lyrasis.org
>
> 800.999.8558 x2905
>
> 678-235-2905
>
> cdibella13 (Skype)
>
>
>
> [image: ASpaceOrgHomeMedium]
>
>
>
>
>
>
>
> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org <
> archivesspace_users_group-bounces at lyralists.lyrasis.org> *On Behalf Of *James
> Bullen
> *Sent:* Friday, November 1, 2019 6:47 PM
> *To:* Archivesspace Users Group <
> archivesspace_users_group at lyralists.lyrasis.org>
> *Subject:* Re: [Archivesspace_Users_Group] Add a static web page to
> ArchivesSpace PUI?
>
>
>
>
>
> Hi Kara,
>
>
>
> Yes, there is no need to initialize this plugin.
>
>
>
> And, sorry, I have no idea how you might request this as an enhancement.
>
>
>
>
>
> Cheers,
>
> James
>
>
>
>
>
> On Nov 1, 2019, at 3:33 PM, Majewski, Steven Dennis (sdm7g) <
> sdm7g at virginia.edu> wrote:
>
>
>
>
>
>
> On Nov 1, 2019, at 3:06 PM, Kara Hart <kstrosch at wellesley.edu> wrote:
>
>
>
> Thank you James!! and Andrew!
>
> I wasn't sure if I needed to run initialize-plugin.sh on this, so I did
> and got this.
>
>
>
> Fetching: bundler-1.16.1.gem (100%)
>
> Successfully installed bundler-1.16.1
>
> 1 gem installed
>
>
>
> [!] There was an error parsing `Gemfile`: No such file or directory -
> /var/local/archivesspace/plugins/static_pages/Gemfile. Bundler cannot
> continue.
>
>
>
> I figure I didn't need to initialize and this error doesn't matter, but
> just checking.
>
>
>
>
>
>
>
> Correct. You only have to run that script if the plugin requires some Gems
> that aren?t already included in that web app core.
>
> That there isn?t a Gemfile in the plugin directory indicates that it
> doesn?t need to bundle any additional Gems.
>
> And when you run the Bundler, it?s telling you that there is no Gemfile.
>
>
>
> ? Steve.
>
>
>
>
>
>
>
> Also, if I want to put this in as a request for an enhancement for the
> core code, should I put create a new feature request in Jira the project
> ANW?  Is that the proper channel?
>
> Thanks again!
>
> Kara
>
>
>
> ~~~ Kara S. Hart
>
> Systems Librarian - Library & Technology Services
>
> -
>
> Wellesley College
>
>
>
>
>
>
>
>
>
> On Tue, Oct 29, 2019 at 2:19 PM Mike McDermott <mmcderm2 at bowdoin.edu>
> wrote:
>
> Nice ? looks good. Thanks!
>
>
>
> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org <
> archivesspace_users_group-bounces at lyralists.lyrasis.org> *On Behalf Of *James
> Bullen
> *Sent:* Tuesday, October 29, 2019 1:05 PM
> *To:* Archivesspace Users Group <
> archivesspace_users_group at lyralists.lyrasis.org>
> *Subject:* Re: [Archivesspace_Users_Group] Add a static web page to
> ArchivesSpace PUI?
>
>
>
>
>
> That?s funny - shows how much testing I did.
>
>
>
> Should be good now.
>
>
>
>
>
> On Oct 29, 2019, at 1:00 PM, Mike McDermott <mmcderm2 at bowdoin.edu> wrote:
>
>
>
> This looks really cool.
>
> But ? What am I doing wrong.
>
> When I put html in the file to be included, it comes out on the page
> looking like this:
>
>
>
> &lt;div class=&quot;row&gt;&quot;&gt;
>
> &lt;h2&gt;This is a test&lt;/h2&gt;
>
> &lt;p&gt;This is always a test&lt;/p&gt;
>
> &lt;p&gt;Tests are what I do.&lt;/p&gt;
>
> &lt;h3&gt;here is a heading&lt;/h3&gt;
>
> &lt;p&gt;This is always a test&lt;/p&gt;
>
> &lt;p&gt;Tests are what I do.&lt;/p&gt;
>
> &lt;h3&gt;here is a heading&lt;/h3&gt;
>
> &lt;p&gt;This is always a test&lt;/p&gt;
>
> &lt;p&gt;Tests are what I do.&lt;/p&gt;
>
> &lt;/div&gt;
>
>
>
> So it is rendered on the page as looking like html code instead of the
> page elements.
>
>
>
> Mike McDermott
>
>
>
> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org <
> archivesspace_users_group-bounces at lyralists.lyrasis.org> *On Behalf Of *Andrew
> Morrison
> *Sent:* Tuesday, October 29, 2019 10:55 AM
> *To:* Archivesspace Users Group <
> archivesspace_users_group at lyralists.lyrasis.org>
> *Subject:* Re: [Archivesspace_Users_Group] Add a static web page to
> ArchivesSpace PUI?
>
>
>
> Hi James,
>
>
>
> Your original version will be useful to us, because we're probably going
> to want to add extra help pages to our staff interface for cataloguers
> transferring over from Archivists' Toolkit. And reading the static HTML
> from a file instead of building from ERB templates means they can be
> updated without restarting the service.
>
>
>
> Andrew.
>
>
>
>
>
> On Tue, 2019-10-29 at 09:35 -0400, James Bullen wrote:
>
>
>
> Just a quick follow up on this,
>
>
>
> I had misread the spec and only provided the static page facility on the
> staff interface - should have been on the PUI. Andrew Morrison noticed my
> oops and corrected it, so now it should work on both.
>
>
>
>
>
> Cheers,
>
> James
>
>
>
>
>
> On Oct 28, 2019, at 6:02 PM, James Bullen <james at hudmol.com> wrote:
>
>
>
>
> Hi Kara,
>
>
>
> This seemed like a useful thing that I don?t think exists yet, so I made a
> plugin to do it:
>
>
>
> https://github.com/hudmol/static_pages
> <https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fgithub.com%2Fhudmol%2Fstatic_pages&data=02%7C01%7Cmmcderm2%40bowdoin.edu%7Cba385a72cd7e410af06808d75c922b6b%7C984e32e5f98a4600aa3227c3f948abe3%7C1%7C0%7C637079655247704983&sdata=3Bng1MYFjxJHlTQ6lJ55akP7E03uaavW2QqOaqaTxMg%3D&reserved=0>
>
>
>
> Maybe it can be a useful starting point.
>
>
>
>
>
> Cheers,
>
> James
>
>
>
>
>
>
>
> On Oct 28, 2019, at 3:52 PM, Kara Hart <kstrosch at wellesley.edu> wrote:
>
>
>
> Hi all,
>
> I want to be able to add static web pages to ArchivesSpace.  I'd like to
> incorporate the header, top nav, and footer and be able to just add what I
> want in the middle.  I'm basically hoping to create general FAQ, search
> help, about pages that live in my ArchivesSpace local plugin.  Is this
> possible?
>
>
>
> I did find a way to add a page by putting a .html doc into
> /archivesspace/plugins/local/public/assets, but I have to manually copy in
> the head, navigation, header, and footer, which is obviously not ideal for
> updating and probably other reasons.
>
>
>
> If there isn't a way to do this, where is the proper place to suggest this
> enhancement?  Should I create a new feature request in Jira the project
> ANW? (
> https://archivesspace.atlassian.net/projects/ANW/issues/?filter=allissues&=
> <https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Farchivesspace.atlassian.net%2Fprojects%2FANW%2Fissues%2F%3Ffilter%3Dallissues%26%3D&data=02%7C01%7Cmmcderm2%40bowdoin.edu%7Cba385a72cd7e410af06808d75c922b6b%7C984e32e5f98a4600aa3227c3f948abe3%7C1%7C0%7C637079655247714980&sdata=hYi3qwEBVeHLtGGn84PtZF4aC4SuJzLwffHekiKGck4%3D&reserved=0>
> )
>
>
>
> Thanks for any help,
>
> Kara
>
>
>
>
>
> ~~~ Kara S. Hart
>
> Systems Librarian - Library & Technology Services
>
> -
>
> Wellesley College
>
>
>
>
>
> _______________________________________________
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>
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From Jessica.Crouch at lyrasis.org  Mon Nov  4 11:45:16 2019
From: Jessica.Crouch at lyrasis.org (Jessica Crouch)
Date: Mon, 4 Nov 2019 16:45:16 +0000
Subject: [Archivesspace_Users_Group] Volunteer for the next ArchivesSpace
	online forum
Message-ID: <EE3628EC-FF62-40E8-884F-C4EEE0953896@lyrasis.org>

Dear ArchivesSpace community,

We are currently looking for volunteers for the working group for our second ArchivesSpace online forum! Planned for late winter or early spring 2020, this event will build on the success of the 2019 Online Forum<https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/802127927/ArchivesSpace+Online+Forum+2019>, which had over 400 registrants, participating from 7 different countries.

We would love this event to highlight the work institutions near and far are doing to adapt and integrate ArchivesSpace into their systems and workflows. We expect to offer a variety of activities aimed at building community connections and contacts among our users. All ideas are welcome!

All community members are welcome to volunteer for this working group. We especially encourage our Small and Very Small members as well as non-U.S. members to join in envisioning the next iteration of this event. We will schedule meetings and the forum itself in ways that allow for participation across time zones.

If you would like to volunteer, please respond by December 1, 2019.  And if you have any questions, contact Jessica at jessica.crouch at lyrasis.org<mailto:jessica.crouch at lyrasis.org>.


Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.crouch at lyrasis.org<mailto:jessica.crouch at lyrasis.org>
Skype: jdowdcrouch

[page1image482511520]

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From gordon_daines at byu.edu  Mon Nov  4 15:29:41 2019
From: gordon_daines at byu.edu (Gordon Daines)
Date: Mon, 4 Nov 2019 20:29:41 +0000
Subject: [Archivesspace_Users_Group] ArchivesSpace 1st Quarter Board update
Message-ID: <SN4PR0801MB369545BDFC1C5786BE3203CF9A7F0@SN4PR0801MB3695.namprd08.prod.outlook.com>


[cid:D9C43C04-DF4E-467C-B0BC-358EF417F998]

Dear ArchivesSpace members,

As the new chair of the ArchivesSpace Governance Board, I am writing to report on the ArchivesSpace Governance Board 1st Quarter meeting, a call that was held September 27, 2019.
The operations report highlighted active participation by members in many community events, including the annual forum and upcoming integrations webinar series.  The board was pleased to note that membership has reached a milestone of 400 institutions and we are seeing increasing interest from institutions outside the United States.
The financial reports show that the program's financial position continues to be strong. The board updated the reserve fund consistent with the reserve policy to reflect the increased budget.
Kat Stefko was recognized as the new board liaison to the User Advisory Council. We reviewed the continued dedicated work of the Technical Advisory Council and User Advisory Council, especially the increased cross-council collaboration at both the leadership level and the sub-team level and discussed ways to potentially further integrate their work.
The board heard from Erin Tripp, the Director of the new DuraSpace Community Supported Programs division (of which ArchivesSpace is part), about the LYRASIS merger with DuraSpace and how the various community supported programs are starting to work with and learn from each other.
As always, the Board welcomes your feedback. Feel free to reach out directly to me or to your elected representative. On a personal note, I am pleased to be working with you as Governance Board chair this year. Having served the community at different levels of governance since 2014 (including as the first UAC Chair), I really appreciate how our community has grown and matured over the years. I look forward to the next steps we take together.

Respectfully,

Gordon Daines

_________________________
J. Gordon Daines III
Curator of Research and Instruction Services
Curator of Yellowstone National Park collection
Department Chair
L. Tom Perry Special Collections
Brigham Young University
Provo, UT 84602
801-422-5821
gordon_daines at byu.edu<mailto:gordon_daines at byu.edu>

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From Jessica.Crouch at lyrasis.org  Tue Nov  5 12:49:45 2019
From: Jessica.Crouch at lyrasis.org (Jessica Crouch)
Date: Tue, 5 Nov 2019 17:49:45 +0000
Subject: [Archivesspace_Users_Group] Reminder - Webinar Tomorrow:
	Integrating ArchivesSpace and Aeon
Message-ID: <B1598472-1AB2-4799-AAF0-1AEBF31BCD67@lyrasis.org>

The second webinar in the new ArchivesSpace webinar series focused on Integrations with ArchivesSpace is tomorrow!   Each webinar in this series will highlight an integration with another application used in archives that ArchivesSpace members have worked on or requested.  The webinar series will feature both open source and proprietary systems.

Our second webinar in this series will feature an ArchivesSpace integration with Aeon<https://www.atlas-sys.com/aeon>, an automated request and workflow management software specifically designed for special collections libraries and archives from Atlas Systems<https://www.atlas-sys.com/>.

When: November 6, 2019
Time: 2:00 p.m. ? 3:00 p.m. ET (11:00 a.m. ? noon PT; 7 p.m. ? 8 p.m. BST)
Where: Zoom
https://lyrasis.zoom.us/j/582583780

Meeting ID: 582 583 780

One tap mobile
+19292056099,,582583780# US (New York)
+16699006833,,582583780# US (San Jose)

Dial by your location
        +1 929 205 6099 US (New York)
        +1 669 900 6833 US (San Jose)
        877 853 5257 US Toll-free
        888 475 4499 US Toll-free
Meeting ID: 582 583 780
Find your local number: https://zoom.us/u/awkFNWPxh
Webinar description:
This webinar will be recorded and made available on the ArchivesSpace YouTube channel.
Katie Gillespie (Atlas Systems) will present the Aeon and ArchivesSpace integration request plugin and discuss the different ways this plugin has been deployed at individual institutions.  Katie will also discuss development work that is currently being planned to expand and improve the plugin and the accompanying Aeon client addon.

Joanne Archer (University of Maryland) will walk through her repository?s decision to use ArchivesSpace and Aeon together.  She will offer insight into the process of integration, including decisions that were made, lessons learned and how integration has made life easier.

A discussion will follow.  Current users of the plugin, as well as those who have integrated Aeon and ArchivesSpace at their own institutions through other workflows, are encouraged to attend and offer insight into their own integrations, lessons learned and plans for the future.  Users who are interested in integrating Aeon and ArchivesSpace are also encouraged to attend and offer insight into their own needs and initial feedback on the proposed plugin improvements.

Presenters:
Katie Gillespie is the Special Collections & Archives Program Manager at Atlas Systems. She works with current and new Aeon sites on implementation and training. She also serves as the Aeon Product Lead, working as a liaison for customer requests and enhancements to help drive Aeon development. Katie received her MLIS from Simmons College in 2015 and her Bachelor?s from Ohio University.

Joanne Archer is the Head of Special Collections Access and Outreach Services at the University of Maryland Libraries. She oversaw UMD's implementation of Aeon several years ago and more recently managed the ArchivesSpace implementation for Special Collections.

Who should attend:
Anyone interested in possibilities for integrating ArchivesSpace with Aeon, those who have integrated ArchivesSpace and Aeon and would like to offer insight to others, and those who are interested in getting ideas for building an integration workflow.

Questions?

Contact Jessica at jessica.crouch at lyrasis.org<mailto:jessica.crouch at lyrasis.org> if you have questions about this webinar or the Integrations with ArchivesSpace webinar series.

The next Integrations with ArchivesSpace webinar will be: Integrating ArchivesSpace with Archive-It, December 4, 2019, at 2pm ET (11am PT)


Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.crouch at lyrasis.org<mailto:jessica.crouch at lyrasis.org>
Skype: jdowdcrouch

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From june.power at uncp.edu  Tue Nov  5 13:17:03 2019
From: june.power at uncp.edu (June L Power)
Date: Tue, 5 Nov 2019 18:17:03 +0000
Subject: [Archivesspace_Users_Group] Finding Aid PDF Error
Message-ID: <BN6PR0101MB3043F95DACA3DB99791259FEED7E0@BN6PR0101MB3043.prod.exchangelabs.com>

I am new to using ASpace and have been looking through the documentation trying to find a resolution for this error.

The collection information text is overlapping the repository text. The repository text is later repeated. How can I remove the repository text from this page of the generated PDF?

TIA!

[cid:image001.jpg at 01D593DB.4F6556E0]
________________________________
June Power, MLIS
Director, Special Collections and Archives
Mary Livermore Library
The University of North Carolina at Pembroke
P.O. Box 1510
Pembroke, NC  28372

910.521.6369
910.521.6547 (fax)
june.power at uncp.edu<mailto:june.power at uncp.edu>
  [image001]    [image002]

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From mmcderm2 at bowdoin.edu  Tue Nov  5 14:03:19 2019
From: mmcderm2 at bowdoin.edu (Mike McDermott)
Date: Tue, 5 Nov 2019 19:03:19 +0000
Subject: [Archivesspace_Users_Group] Default checked items in EAD export
Message-ID: <BYAPR04MB38784C5A08E34B455C2FA98A997E0@BYAPR04MB3878.namprd04.prod.outlook.com>

Greetings All -
I'd like to change the items that are checked by default when someone exports an EAD file from the staff interface - 
Does anyone know how that would be done?
Thanks...
Mike McDermott

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From noah.huffman at duke.edu  Tue Nov  5 14:28:15 2019
From: noah.huffman at duke.edu (Noah Huffman)
Date: Tue, 5 Nov 2019 19:28:15 +0000
Subject: [Archivesspace_Users_Group] Default checked items in EAD export
In-Reply-To: <BYAPR04MB38784C5A08E34B455C2FA98A997E0@BYAPR04MB3878.namprd04.prod.outlook.com>
References: <BYAPR04MB38784C5A08E34B455C2FA98A997E0@BYAPR04MB3878.namprd04.prod.outlook.com>
Message-ID: <MN2PR05MB66728800470984F0E5CE4E80E67E0@MN2PR05MB6672.namprd05.prod.outlook.com>

Hi Mike,

I don't believe there is a way to change these defaults in the staff interface itself, but I wrote a plugin to do this: https://github.com/duke-libraries/archivesspace-duke-export-option-defaults

Assuming you can install plugins, you can easily modify this to supply your desired defaults.

For example, to exclude DAOs by default, just remove the checked="checked" bit from this line:
https://github.com/duke-libraries/archivesspace-duke-export-option-defaults/blob/master/frontend/views/resources/_toolbar.html.erb#L18

-Noah

================
Noah Huffman
Archivist for Metadata, Systems, and Digital Records
David M. Rubenstein Rare Book & Manuscript Library
Duke University | 919-660-5982
http://library.duke.edu/rubenstein/


-----Original Message-----
From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> On Behalf Of Mike McDermott
Sent: Tuesday, November 5, 2019 2:03 PM
To: archivesspace_users_group at lyralists.lyrasis.org
Subject: [Archivesspace_Users_Group] Default checked items in EAD export

Greetings All -
I'd like to change the items that are checked by default when someone exports an EAD file from the staff interface - Does anyone know how that would be done?
Thanks...
Mike McDermott


From egadsby at towson.edu  Tue Nov  5 15:13:29 2019
From: egadsby at towson.edu (Gadsby, Eric T.)
Date: Tue, 5 Nov 2019 20:13:29 +0000
Subject: [Archivesspace_Users_Group] Issue after updating to Aspace v2.7.0
	-- "translation missing:"
Message-ID: <64B320BA-D10A-4913-A23E-AFF5B34D50B6@towson.edu>

Good Afternoon,

After updating to 2.7.0 the staff interface now shows titles and headings as ?translation missing:*?.   Has anyone seen this and know what might cause it?
            In addition to using a custom config we use custom:
plugins/local/public/views/layout_head.html.erb
locales/en.yml
Thank you for your help!



[Towson University logo]<http://www.towson.edu/>
Eric T. Gadsby
IT Operations Specialist | Albert S. Cook Library
?
P: 410-704-3340
egadsby at towson.edu<mailto:egadsby at towson.edu>  |  libraries.towson.edu<http://www.towson.edu/https:/libraries.towson.edu>
?
Pronouns: he/him/his
Confidentiality Notice: This message may contain information that is confidential, privileged, proprietary, or otherwise legally exempt from disclosure. If you are not the intended recipient, you are notified that you are not authorized to read, print, copy or disseminate this message, any part of it, or any attachments. If this message has been sent to you in error, please notify the sender by replying to this transmission, or by calling Albert S. Cook Library at 410-704-3340.


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From june.power at uncp.edu  Tue Nov  5 15:30:10 2019
From: june.power at uncp.edu (June L Power)
Date: Tue, 5 Nov 2019 20:30:10 +0000
Subject: [Archivesspace_Users_Group] PUI
Message-ID: <BN6PR0101MB3043B2E5E9B36DA20BA23BDDED7E0@BN6PR0101MB3043.prod.exchangelabs.com>

Another noobie question the documentation isn't helping me much with answering.

On the PUI when I click on either collection organization or container inventory, I get the following error:

The page you were looking for doesn't exist.
You may have mistyped the address or the page may have moved.

If you are the application owner check the logs for more information.

Where do I fix that on the back end so that information populates?

Also, at the top right, the icons are missing for citation, request, print, staff. Where do I fix that?

Thanks in advance.

jlp

________________________________
June Power, MLIS
Director, Special Collections and Archives
Mary Livermore Library
The University of North Carolina at Pembroke
P.O. Box 1510
Pembroke, NC  28372

910.521.6369
910.521.6547 (fax)
june.power at uncp.edu<mailto:june.power at uncp.edu>
  [image001]    [image002]

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From sdm7g at virginia.edu  Tue Nov  5 15:33:35 2019
From: sdm7g at virginia.edu (Majewski, Steven Dennis (sdm7g))
Date: Tue, 5 Nov 2019 20:33:35 +0000
Subject: [Archivesspace_Users_Group] Issue after updating to Aspace
	v2.7.0	-- "translation missing:"
In-Reply-To: <64B320BA-D10A-4913-A23E-AFF5B34D50B6@towson.edu>
References: <64B320BA-D10A-4913-A23E-AFF5B34D50B6@towson.edu>
Message-ID: <8EE216DE-8FA2-43B5-9C7A-FE9506878DC3@virginia.edu>


The first obvious question is: does it work properly with the standard locales/en.yml instead of the custom one ? 

?Translation missing? points to a problem with one or more of the locales yml files. 

It?s usually better to add locales changes to local plugin than to edit the applications locales file. 


? Steve M. 


> On Nov 5, 2019, at 3:13 PM, Gadsby, Eric T. <egadsby at towson.edu> wrote:
> 
> Good Afternoon,
> 
> After updating to 2.7.0 the staff interface now shows titles and headings as ?translation missing:*?.   Has anyone seen this and know what might cause it?
> 
>             In addition to using a custom config we use custom:
> 
> plugins/local/public/views/layout_head.html.erb
> 
> locales/en.yml
> Thank you for your help!
> 
>  
>  
>  
> <image001.gif> <http://www.towson.edu/>	
> Eric T. Gadsby
> IT Operations Specialist | Albert S. Cook Library
> ?
> P: 410-704-3340 
> egadsby at towson.edu <mailto:egadsby at towson.edu>  |  libraries.towson.edu <http://www.towson.edu/https:/libraries.towson.edu>
> ?
> Pronouns: he/him/his
> 
> Confidentiality Notice: This message may contain information that is confidential, privileged, proprietary, or otherwise legally exempt from disclosure. If you are not the intended recipient, you are notified that you are not authorized to read, print, copy or disseminate this message, any part of it, or any attachments. If this message has been sent to you in error, please notify the sender by replying to this transmission, or by calling Albert S. Cook Library at 410-704-3340. 
>  
>  
> _______________________________________________
> Archivesspace_Users_Group mailing list
> Archivesspace_Users_Group at lyralists.lyrasis.org <mailto:Archivesspace_Users_Group at lyralists.lyrasis.org>
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group <http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group>
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From sdm7g at virginia.edu  Tue Nov  5 15:37:38 2019
From: sdm7g at virginia.edu (Majewski, Steven Dennis (sdm7g))
Date: Tue, 5 Nov 2019 20:37:38 +0000
Subject: [Archivesspace_Users_Group] Finding Aid PDF Error
In-Reply-To: <BN6PR0101MB3043F95DACA3DB99791259FEED7E0@BN6PR0101MB3043.prod.exchangelabs.com>
References: <BN6PR0101MB3043F95DACA3DB99791259FEED7E0@BN6PR0101MB3043.prod.exchangelabs.com>
Message-ID: <02C24662-23A9-4805-8C9E-DA77669AC3D0@virginia.edu>


What version of ArchivesSpace are you running, and is this PDF produced from the Staff interface of the PUI ? 
Also: have you added a custom logo image ? 
( I have seen some problems in the past if your custom logo is much larger that the default image. ) 

? Steve M. 


> On Nov 5, 2019, at 1:17 PM, June L Power <june.power at uncp.edu> wrote:
> 
> I am new to using ASpace and have been looking through the documentation trying to find a resolution for this error.
>  
> The collection information text is overlapping the repository text. The repository text is later repeated. How can I remove the repository text from this page of the generated PDF?
>  
> TIA! 
>  
> <image001.jpg>
> June Power, MLIS
> Director, Special Collections and Archives
> Mary Livermore Library
> The University of North Carolina at Pembroke
> P.O. Box 1510
> Pembroke, NC  28372
>  
> 910.521.6369
> 910.521.6547 (fax)
> june.power at uncp.edu <mailto:june.power at uncp.edu>
>   <image002.gif>   <image003.png>
>  
> <ASpacePDFError.png>_______________________________________________
> Archivesspace_Users_Group mailing list
> Archivesspace_Users_Group at lyralists.lyrasis.org <mailto:Archivesspace_Users_Group at lyralists.lyrasis.org>
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group <http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group>
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From mmcderm2 at bowdoin.edu  Tue Nov  5 15:38:50 2019
From: mmcderm2 at bowdoin.edu (Mike McDermott)
Date: Tue, 5 Nov 2019 20:38:50 +0000
Subject: [Archivesspace_Users_Group] Default checked items in EAD export
In-Reply-To: <MN2PR05MB66728800470984F0E5CE4E80E67E0@MN2PR05MB6672.namprd05.prod.outlook.com>
References: <BYAPR04MB38784C5A08E34B455C2FA98A997E0@BYAPR04MB3878.namprd04.prod.outlook.com>
 <MN2PR05MB66728800470984F0E5CE4E80E67E0@MN2PR05MB6672.namprd05.prod.outlook.com>
Message-ID: <BYAPR04MB3878EEB1CC51536439DB1F45997E0@BYAPR04MB3878.namprd04.prod.outlook.com>

Excellent! 
Thanks - and it makes the changes I wanted right out of the box - no tweaking required for our use.
Mike

-----Original Message-----
From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> On Behalf Of Noah Huffman
Sent: Tuesday, November 5, 2019 2:28 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] Default checked items in EAD export

Hi Mike,

I don't believe there is a way to change these defaults in the staff interface itself, but I wrote a plugin to do this: 
https://github.com/duke-libraries/archivesspace-duke-export-option-defaults
Assuming you can install plugins, you can easily modify this to supply your desired defaults.

-Noah

================
Noah Huffman
Archivist for Metadata, Systems, and Digital Records David M. Rubenstein Rare Book & Manuscript Library Duke University | 919-660-5982

-----Original Message-----
From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> On Behalf Of Mike McDermott
Sent: Tuesday, November 5, 2019 2:03 PM
To: archivesspace_users_group at lyralists.lyrasis.org
Subject: [Archivesspace_Users_Group] Default checked items in EAD export

Greetings All -
I'd like to change the items that are checked by default when someone exports an EAD file from the staff interface - Does anyone know how that would be done?
Thanks...
Mike McDermott


From june.power at uncp.edu  Tue Nov  5 15:49:53 2019
From: june.power at uncp.edu (June L Power)
Date: Tue, 5 Nov 2019 20:49:53 +0000
Subject: [Archivesspace_Users_Group] Finding Aid PDF Error
In-Reply-To: <02C24662-23A9-4805-8C9E-DA77669AC3D0@virginia.edu>
References: <BN6PR0101MB3043F95DACA3DB99791259FEED7E0@BN6PR0101MB3043.prod.exchangelabs.com>
 <02C24662-23A9-4805-8C9E-DA77669AC3D0@virginia.edu>
Message-ID: <BN6PR0101MB3043036563B69F41539DF4D7ED7E0@BN6PR0101MB3043.prod.exchangelabs.com>

Thanks Steve.

I?m running version v2.6.0 and creating the PDF from the staff interface. I am unable to create them from the public side.  I?m trying to figure this out with no real IT support, but with IT controlling server file access. So they sent me the .xsl file and told me to edit it to fix the problem and send it back to them to load to server.

I?ve attached a sample of what it is doing right now. There is a logo image there and it is pretty large.

June

From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> On Behalf Of Majewski, Steven Dennis (sdm7g)
Sent: Tuesday, November 5, 2019 3:38 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] Finding Aid PDF Error


What version of ArchivesSpace are you running, and is this PDF produced from the Staff interface of the PUI ?
Also: have you added a custom logo image ?
( I have seen some problems in the past if your custom logo is much larger that the default image. )

? Steve M.



On Nov 5, 2019, at 1:17 PM, June L Power <june.power at uncp.edu<mailto:june.power at uncp.edu>> wrote:

I am new to using ASpace and have been looking through the documentation trying to find a resolution for this error.

The collection information text is overlapping the repository text. The repository text is later repeated. How can I remove the repository text from this page of the generated PDF?

TIA!

<image001.jpg>
________________________________
June Power, MLIS
Director, Special Collections and Archives
Mary Livermore Library
The University of North Carolina at Pembroke
P.O. Box 1510
Pembroke, NC  28372

910.521.6369
910.521.6547 (fax)
june.power at uncp.edu<mailto:june.power at uncp.edu>
  <image002.gif>   <image003.png>

<ASpacePDFError.png>_______________________________________________
Archivesspace_Users_Group mailing list
Archivesspace_Users_Group at lyralists.lyrasis.org<mailto:Archivesspace_Users_Group at lyralists.lyrasis.org>
http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group

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From june.power at uncp.edu  Tue Nov  5 15:52:07 2019
From: june.power at uncp.edu (June L Power)
Date: Tue, 5 Nov 2019 20:52:07 +0000
Subject: [Archivesspace_Users_Group] PUI
In-Reply-To: <BN6PR0101MB3043B2E5E9B36DA20BA23BDDED7E0@BN6PR0101MB3043.prod.exchangelabs.com>
References: <BN6PR0101MB3043B2E5E9B36DA20BA23BDDED7E0@BN6PR0101MB3043.prod.exchangelabs.com>
Message-ID: <BN6PR0101MB30434DD8255430F0EA7F140DED7E0@BN6PR0101MB3043.prod.exchangelabs.com>

I also get the same error if I click on any of the patron buttons on the top right of the PUI:

[cid:image003.png at 01D593F0.F94461A0]

June

From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> On Behalf Of June L Power
Sent: Tuesday, November 5, 2019 3:30 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: [Archivesspace_Users_Group] PUI

Another noobie question the documentation isn't helping me much with answering.

On the PUI when I click on either collection organization or container inventory, I get the following error:

The page you were looking for doesn't exist.
You may have mistyped the address or the page may have moved.

If you are the application owner check the logs for more information.

Where do I fix that on the back end so that information populates?

Also, at the top right, the icons are missing for citation, request, print, staff. Where do I fix that?

Thanks in advance.

jlp

________________________________
June Power, MLIS
Director, Special Collections and Archives
Mary Livermore Library
The University of North Carolina at Pembroke
P.O. Box 1510
Pembroke, NC  28372

910.521.6369
910.521.6547 (fax)
june.power at uncp.edu<mailto:june.power at uncp.edu>
  [image001]    [image002]

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From rachel.searcy at nyu.edu  Tue Nov  5 15:59:54 2019
From: rachel.searcy at nyu.edu (Rachel Aileen Searcy)
Date: Tue, 5 Nov 2019 15:59:54 -0500
Subject: [Archivesspace_Users_Group] Language data in 2.7.0 not
 exporting to EAD
In-Reply-To: <DM5PR2201MB1244E7919E8A3F527CEB97A4F1630@DM5PR2201MB1244.namprd22.prod.outlook.com>
References: <CAPB3iyEVgBG0FRuYYzVuDXKCOoHLgwrxsbX5Nfv3D-HiCFP3gA@mail.gmail.com>
 <CAGFAsrOSjXK1yAuiNXmOcdRSSzZuZhV3C8UbfSLcQQqcJEtdyw@mail.gmail.com>
 <DM5PR2201MB1244E7919E8A3F527CEB97A4F1630@DM5PR2201MB1244.namprd22.prod.outlook.com>
Message-ID: <CAGFAsrNFQbZxW=HXY8oG5ofTL_8WHhs0BWn=XTCAnQjx88zdxg@mail.gmail.com>

Thanks so much for this response, Christine. As suspected, it was indeed
our plugin that modifies the EAD export, but your explanation of the name
changes for many of the language fields was very helpful to us get to the
root of the issue. If anyone is running into a similar issue regarding
export plugins, I'd be happy to talk with you about how we identified and
made these updates to resolve this on our end.

Best,
Rachel

On Thu, Oct 31, 2019 at 9:13 AM Christine Di Bella <
christine.dibella at lyrasis.org> wrote:

> Hi Kevin and Rachel,
>
>
>
> Right now the behavior for language of materials is that controlled values
> are exported in EAD2002 when there is not language of materials note. If
> there is a language of materials note, that takes precedence and is all
> that comes out in the EAD. All language-related fields and notes come out
> in an EAD3 export. This was done according to a community specification. If
> you are seeing behavior different than that, it would be great to know if
> you notice any differences depending on what combination or number of
> language-related values are in the record.
>
>
>
> We?d like to hear from others (or the Metadata Standards subteam, though,
> since Kevin?s the leader of that group, I guess we are!) to confirm before
> making changes to this for a future release of ArchivesSpace. Feedback
> during the release candidate phase is always especially useful (an
> unsolicited plug for more community testing ?), but it?s appreciated at
> any time.
>
>
>
> In the interim, export behavior like this can be changed with a custom
> export plugin. It sounds like NYU already has one for EAD exports, and
> there are good examples to share from around the community (though I?d
> imagine all predate this recent language work). Because the languages area
> was reworked, some language-related fields now have different names or
> properties, so it would be a good time to update those custom export
> plugins to work with 2.7.0 and future versions in any case.
>
>
>
> Christine
>
>
>
> Christine Di Bella
>
> ArchivesSpace Program Manager
>
> christine.dibella at lyrasis.org
>
> 800.999.8558 x2905
>
> 678-235-2905
>
> cdibella13 (Skype)
>
>
>
> [image: ASpaceOrgHomeMedium]
>
>
>
>
>
> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org <
> archivesspace_users_group-bounces at lyralists.lyrasis.org> *On Behalf Of *Rachel
> Aileen Searcy
> *Sent:* Thursday, October 31, 2019 8:57 AM
> *To:* Archivesspace Users Group <
> archivesspace_users_group at lyralists.lyrasis.org>
> *Subject:* Re: [Archivesspace_Users_Group] Language data in 2.7.0 not
> exporting to EAD
>
>
>
> Hi Kevin,
>
>
>
> We are also currently testing 2.7.0 on a local dev instance and I can
> confirm that we are also experiencing an issue with the Language of
> Materials Note not exporting. I did test this on the 2.7.0 community
> sandbox and the records I exported there did show that note in the EAD. We
> also have a plugin that modifies our EAD export to work nicely with our
> finding aid publication and display mechanisms, which might explain our
> issues and I'm still investigating...
>
>
>
> Thanks for bringing this to attention!
>
> Rachel
>
>
>
> On Wed, Oct 30, 2019 at 1:44 PM Kevin W. Schlottmann <kws2126 at columbia.edu>
> wrote:
>
> Hi all,
>
>
>
> We're testing 2.7.0 on our hosted dev instance, and we noticed that in the
> EAD export, the language of materials information (neither the encoded data
> nor the language note) is coming through in the EAD export. Is anyone else
> experiencing this?
>
>
>
> The MARC export appears to be work fine (008, 040$b, 041, 546 all seem to
> be exporting correctly).
>
>
>
> Best,
>
>
>
> Kevin
>
> --
>
> Kevin Schlottmann
> Head of Archives Processing
> Rare Book & Manuscript Library
> Butler Library, Room 801
> Columbia University
> 535 W. 114th St., New York, NY  10027
> (212) 854-8483
>
>
>
>
>
> _______________________________________________
> Archivesspace_Users_Group mailing list
> Archivesspace_Users_Group at lyralists.lyrasis.org
>
> https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=DwICAg&c=slrrB7dE8n7gBJbeO0g-IQ&r=WwSkYr7X9POdZNK4180yTjrK5hSljcuCPIN--y1VRZk&m=CUGD7S_0q8aCI95jC3EIOf4MHnhcmU3IfPexJGvSD3Y&s=WRGz2lv2MQg_qKhRZvKDeTtdI2QtNlezr4j9GpFFQPE&e=
>
>
>
>
> --
>
> Rachel Searcy
> Accessioning Archivist, Archival Collections Management
>
> New York University Libraries
>
> 212.998.2539 | rachel.searcy at nyu.edu
>
> My pronouns are she/her
> _______________________________________________
> Archivesspace_Users_Group mailing list
> Archivesspace_Users_Group at lyralists.lyrasis.org
>
> https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=DwICAg&c=slrrB7dE8n7gBJbeO0g-IQ&r=WwSkYr7X9POdZNK4180yTjrK5hSljcuCPIN--y1VRZk&m=UC_t717B6BwkvqwnHOFDvEKWKdO2aG6L-gxa7zo5ecM&s=S_Pe_oj1Wjo98rXuBpdfDjGmV9VO4PQhvW-mL_tLKIY&e=
>


-- 
Rachel Searcy
Accessioning Archivist, Archival Collections Management
New York University Libraries
212.998.2539 | rachel.searcy at nyu.edu
My pronouns are she/her
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From sdm7g at virginia.edu  Tue Nov  5 16:22:15 2019
From: sdm7g at virginia.edu (Majewski, Steven Dennis (sdm7g))
Date: Tue, 5 Nov 2019 21:22:15 +0000
Subject: [Archivesspace_Users_Group] Finding Aid PDF Error
In-Reply-To: <BN6PR0101MB3043036563B69F41539DF4D7ED7E0@BN6PR0101MB3043.prod.exchangelabs.com>
References: <BN6PR0101MB3043F95DACA3DB99791259FEED7E0@BN6PR0101MB3043.prod.exchangelabs.com>
 <02C24662-23A9-4805-8C9E-DA77669AC3D0@virginia.edu>
 <BN6PR0101MB3043036563B69F41539DF4D7ED7E0@BN6PR0101MB3043.prod.exchangelabs.com>
Message-ID: <CAED9A85-DE89-43F7-8A86-E35068A9239E@virginia.edu>

Yes ? your logo image is pretty large. The easiest hack might be to edit and downsize the image file. 


The staff Postscript export uses Apache FOP. 
If you have a computer in which you can install a FOP processor and Saxon ( or if you can run Oxygen XML Editor ) 
You can debug the PDF output outside of ArchivesSpace, which can sometime be easier, especially if you?re trying
To identify if the problems is with the EAD export or the FOP transform. 

In this case, the problem is confined between the logo image size and the FOP transform. 
The FOP XSL Stylesheet is:  archivesspace/stylesheets/as-ead-pdf.xsl
So if you don?t want to edit the image, you can try hacking the FOP xsl file. 

I?m not very expert on FOP, but I?m guessing this is the part you would want to change. 
Maybe changing those content width/height values would do it. 
See what happens if you change ?75%? to ?50%? 

  <!--
        This template can be modified to include repository specific icons,
        use the template as an example. PDF exports only support this single
        icon template for an image in this directory specified by filename
        i.e. src="myicon.png"
    -->
    <xsl:template name="icon">
        <fo:block text-align="left" margin-left="-.75in" margin-top="-.5in">
            <fo:external-graphic content-height="75%" content-width="75%">
              <xsl:attribute name="src"><xsl:value-of select="$pdf_image"/></xsl:attribute>
            </fo:external-graphic>
        </fo:block>
    </xsl:template>




> On Nov 5, 2019, at 3:49 PM, June L Power <june.power at uncp.edu> wrote:
> 
> Thanks Steve.
>  
> I?m running version v2.6.0 and creating the PDF from the staff interface. I am unable to create them from the public side.  I?m trying to figure this out with no real IT support, but with IT controlling server file access. So they sent me the .xsl file and told me to edit it to fix the problem and send it back to them to load to server.  
>  
> I?ve attached a sample of what it is doing right now. There is a logo image there and it is pretty large.
>  
> June
>  
> From: archivesspace_users_group-bounces at lyralists.lyrasis.org <mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> <archivesspace_users_group-bounces at lyralists.lyrasis.org <mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> On Behalf Of Majewski, Steven Dennis (sdm7g)
> Sent: Tuesday, November 5, 2019 3:38 PM
> To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org <mailto:archivesspace_users_group at lyralists.lyrasis.org>>
> Subject: Re: [Archivesspace_Users_Group] Finding Aid PDF Error
>  
>  
> What version of ArchivesSpace are you running, and is this PDF produced from the Staff interface of the PUI ? 
> Also: have you added a custom logo image ? 
> ( I have seen some problems in the past if your custom logo is much larger that the default image. ) 
>  
> ? Steve M. 
>  
> 
> 
> On Nov 5, 2019, at 1:17 PM, June L Power <june.power at uncp.edu <mailto:june.power at uncp.edu>> wrote:
>  
> I am new to using ASpace and have been looking through the documentation trying to find a resolution for this error.
>  
> The collection information text is overlapping the repository text. The repository text is later repeated. How can I remove the repository text from this page of the generated PDF?
>  
> TIA! 
>  
> <image001.jpg>
> June Power, MLIS
> Director, Special Collections and Archives
> Mary Livermore Library
> The University of North Carolina at Pembroke
> P.O. Box 1510
> Pembroke, NC  28372
>  
> 910.521.6369
> 910.521.6547 (fax)
> june.power at uncp.edu <mailto:june.power at uncp.edu>
>   <image002.gif>   <image003.png>
>  
> <ASpacePDFError.png>_______________________________________________
> Archivesspace_Users_Group mailing list
> Archivesspace_Users_Group at lyralists.lyrasis.org <mailto:Archivesspace_Users_Group at lyralists.lyrasis.org>
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group <http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group>
>  
> <job_2_file_2.pdf>_______________________________________________
> Archivesspace_Users_Group mailing list
> Archivesspace_Users_Group at lyralists.lyrasis.org <mailto:Archivesspace_Users_Group at lyralists.lyrasis.org>
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group <http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group>

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From PGalligan at rockarch.org  Wed Nov  6 10:38:16 2019
From: PGalligan at rockarch.org (Galligan, Patrick)
Date: Wed, 6 Nov 2019 15:38:16 +0000
Subject: [Archivesspace_Users_Group] Indexing never finishes?
Message-ID: <46DF180E-587D-4033-BE87-589CD0975AD7@rockarch.org>

Hey all,

We recently ran into something that we thought was an indexing issue in AS version 2.6.0, so we decided to delete our index and restart.

However, we?ve now run into an issue where the resources never finish indexing. I am seeing some errors in the log with indexer worker threads failing, but we?re not sure why, or how to fix it.

Any thoughts would be appreciated, because it?s starting to impact staff work.

Thanks!

Here?s an example of one of the errors:

E, [2019-11-05T13:31:27.413746 #10252] ERROR -- : Thread-2022: uri:classloader:/jsonmodel_client.rb:489:in `all'
/as_2.6.0/archivesspace/data/tmp/jetty-0.0.0.0-8091-indexer.war-_aspace-indexer-any-/webapp/WEB-INF/app/lib/periodic_indexer.rb:231:in `fetch_records'
/as_2.6.0/archivesspace/data/tmp/jetty-0.0.0.0-8091-indexer.war-_aspace-indexer-any-/webapp/WEB-INF/app/lib/periodic_indexer.rb:57:in `block in start_worker_thread'
/as_2.6.0/archivesspace/data/tmp/jetty-0.0.0.0-8091-indexer.war-_aspace-indexer-any-/webapp/WEB-INF/app/lib/indexer_timing.rb:33:in `time_block'
/as_2.6.0/archivesspace/data/tmp/jetty-0.0.0.0-8091-indexer.war-_aspace-indexer-any-/webapp/WEB-INF/app/lib/periodic_indexer.rb:56:in `block in start_worker_thread'
E, [2019-11-05T13:31:27.414622 #10252] ERROR -- : Thread-2022: #<RuntimeError: {"error":"undefined method `[]' for nil:NilClass"}

-Patrick Galligan
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From christine.dibella at lyrasis.org  Wed Nov  6 12:31:27 2019
From: christine.dibella at lyrasis.org (Christine Di Bella)
Date: Wed, 6 Nov 2019 17:31:27 +0000
Subject: [Archivesspace_Users_Group] plugins available for bulk data cleanup
 of language information/RDE template issue
Message-ID: <DM5PR2201MB1244FB81CEB771729732C61FF1790@DM5PR2201MB1244.namprd22.prod.outlook.com>

As mentioned in the release announcement for ArchivesSpace v2.7.0, the changes in the languages area will require data cleanup to existing records for some people. Upon upgrade, existing language information is migrated to the new or newly structured fields. While some ways of recording information could be easily accommodated in this migration, because there are so many different ways language information could have been recorded previously, some situations will require data cleanup.

We've put together three plugins that you can use, or use as examples, to handle some common situations. These only run on resource records. They are:


  *   Batch update language and script of description in resource records to one language and/or script of description value: https://github.com/archivesspace-plugins/batch_update_lang_and_script - for cases where all or most of your description is done in one language and script, this will help you do a global or repository-specific update.


  *   Batch update language of materials in resource records currently lacking a controlled value language: https://github.com/archivesspace-plugins/batch_update_langmaterials - for situations where all or most of your materials that do not currently have a language value are in one language, this will help you do a global or repository-specific update.


  *   Batch update language of materials records for resource records currently lacking a controlled value language by matching a text string in a note: https://github.com/archivesspace-plugins/batch_update_langmaterials_from_note - for situations where specific note text can be easily parsed into a controlled value language, this will help you do a targeted update. You will be able to choose whether to keep or delete the notes after running this job.

As with any plugins that change information in records, we strongly recommend you backup your data before running them and review the results in records afterwards before moving on to do more work in your ArchivesSpace. These plugins make changes to your records that cannot be undone, though you can edit individual records or run the plugins again at any point. Once you've run the plugin(s) and are satisfied with the results, you can disable the plugins at any time.

Also, we have been alerted to an issue where previously created RDE templates do not display correctly in v2.7.0 due to the language changes. This will be corrected in the next release, but we are working on a plugin that can provide a fix for people who need it quicker than that. In the interim, feel free to reach out to us if you need guidance on fixing this locally.

We hope these resources are helpful. Please let us know if you need help with them or have other languages-related questions.

Christine

Christine Di Bella
ArchivesSpace Program Manager
christine.dibella at lyrasis.org<mailto:christine.dibella at lyrasis.org>
800.999.8558 x2905
678-235-2905
cdibella13 (Skype)

[ASpaceOrgHomeMedium]

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From christine.dibella at lyrasis.org  Wed Nov  6 12:39:29 2019
From: christine.dibella at lyrasis.org (Christine Di Bella)
Date: Wed, 6 Nov 2019 17:39:29 +0000
Subject: [Archivesspace_Users_Group] PUI
In-Reply-To: <BN6PR0101MB30434DD8255430F0EA7F140DED7E0@BN6PR0101MB3043.prod.exchangelabs.com>
References: <BN6PR0101MB3043B2E5E9B36DA20BA23BDDED7E0@BN6PR0101MB3043.prod.exchangelabs.com>
 <BN6PR0101MB30434DD8255430F0EA7F140DED7E0@BN6PR0101MB3043.prod.exchangelabs.com>
Message-ID: <DM5PR2201MB124432A6BF3FF2533C94B628F1790@DM5PR2201MB1244.namprd22.prod.outlook.com>

Hi June,

I'm going to put a tech support ticket in for you on this. (You'll see a message directly to you about that in a minute.) It sounds like something may not be quite right with the way your public interface is set up.

(Even though you'll hopefully get straightened out that way, once that's done I encourage you to share the solution back to the list since undoubtedly someone else will benefit from it in the future.)

Christine

Christine Di Bella
ArchivesSpace Program Manager
christine.dibella at lyrasis.org<mailto:christine.dibella at lyrasis.org>
800.999.8558 x2905
678-235-2905
cdibella13 (Skype)

[ASpaceOrgHomeMedium]



From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> On Behalf Of June L Power
Sent: Tuesday, November 5, 2019 3:52 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] PUI

I also get the same error if I click on any of the patron buttons on the top right of the PUI:

[cid:image002.png at 01D5949F.3A95BBA0]

June

From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> <archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> On Behalf Of June L Power
Sent: Tuesday, November 5, 2019 3:30 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: [Archivesspace_Users_Group] PUI

Another noobie question the documentation isn't helping me much with answering.

On the PUI when I click on either collection organization or container inventory, I get the following error:

The page you were looking for doesn't exist.
You may have mistyped the address or the page may have moved.

If you are the application owner check the logs for more information.

Where do I fix that on the back end so that information populates?

Also, at the top right, the icons are missing for citation, request, print, staff. Where do I fix that?

Thanks in advance.

jlp

________________________________
June Power, MLIS
Director, Special Collections and Archives
Mary Livermore Library
The University of North Carolina at Pembroke
P.O. Box 1510
Pembroke, NC  28372

910.521.6369
910.521.6547 (fax)
june.power at uncp.edu<mailto:june.power at uncp.edu>
  [image001]    [image002]

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From egadsby at towson.edu  Wed Nov  6 13:25:13 2019
From: egadsby at towson.edu (Gadsby, Eric T.)
Date: Wed, 6 Nov 2019 18:25:13 +0000
Subject: [Archivesspace_Users_Group] Issue after updating to Aspace
 v2.7.0 -- "translation missing:"
In-Reply-To: <8EE216DE-8FA2-43B5-9C7A-FE9506878DC3@virginia.edu>
References: <64B320BA-D10A-4913-A23E-AFF5B34D50B6@towson.edu>
 <8EE216DE-8FA2-43B5-9C7A-FE9506878DC3@virginia.edu>
Message-ID: <A9A61EFD-9C04-4129-AAF5-3273E58469C1@towson.edu>

So it turned out to be my mistake during the update, I replaced the wrong en.yml ? replaced the stock locales directory and manually edited the correct file to get our full functionality back and along with our title.


[Towson University logo]<http://www.towson.edu/>
Eric T. Gadsby
IT Operations Specialist | Albert S. Cook Library
?
P: 410-704-3340
egadsby at towson.edu<mailto:egadsby at towson.edu>  |  libraries.towson.edu<http://www.towson.edu/https:/libraries.towson.edu>
?
Pronouns: he/him/his
Confidentiality Notice: This message may contain information that is confidential, privileged, proprietary, or otherwise legally exempt from disclosure. If you are not the intended recipient, you are notified that you are not authorized to read, print, copy or disseminate this message, any part of it, or any attachments. If this message has been sent to you in error, please notify the sender by replying to this transmission, or by calling Albert S. Cook Library at 410-704-3340.



From: <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of "Majewski, Steven Dennis (sdm7g)" <sdm7g at virginia.edu>
Reply-To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Date: Tuesday, November 5, 2019 at 3:33 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] Issue after updating to Aspace v2.7.0 -- "translation missing:"


The first obvious question is: does it work properly with the standard locales/en.yml instead of the custom one ?

?Translation missing? points to a problem with one or more of the locales yml files.

It?s usually better to add locales changes to local plugin than to edit the applications locales file.


? Steve M.



On Nov 5, 2019, at 3:13 PM, Gadsby, Eric T. <egadsby at towson.edu<mailto:egadsby at towson.edu>> wrote:

Good Afternoon,

After updating to 2.7.0 the staff interface now shows titles and headings as ?translation missing:*?.   Has anyone seen this and know what might cause it?
            In addition to using a custom config we use custom:
plugins/local/public/views/layout_head.html.erb
locales/en.yml
Thank you for your help!



<image001.gif><http://www.towson.edu/>
Eric T. Gadsby
IT Operations Specialist | Albert S. Cook Library
?
P: 410-704-3340
egadsby at towson.edu<mailto:egadsby at towson.edu>  |  libraries.towson.edu<http://www.towson.edu/https:/libraries.towson.edu>
?
Pronouns: he/him/his
Confidentiality Notice: This message may contain information that is confidential, privileged, proprietary, or otherwise legally exempt from disclosure. If you are not the intended recipient, you are notified that you are not authorized to read, print, copy or disseminate this message, any part of it, or any attachments. If this message has been sent to you in error, please notify the sender by replying to this transmission, or by calling Albert S. Cook Library at 410-704-3340.


_______________________________________________
Archivesspace_Users_Group mailing list
Archivesspace_Users_Group at lyralists.lyrasis.org<mailto:Archivesspace_Users_Group at lyralists.lyrasis.org>
http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group

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From mhaberle at mikekelleyfoundation.org  Wed Nov  6 13:35:15 2019
From: mhaberle at mikekelleyfoundation.org (Mary Haberle)
Date: Wed, 6 Nov 2019 10:35:15 -0800
Subject: [Archivesspace_Users_Group] Managing reference requests via events
Message-ID: <CADGtyC3kxT7PZendq=5bTHjHLOKBMu=t3LtaLVi=GFHQ4ieXqA@mail.gmail.com>

Hi all,

To date, we're only using ArchivesSpace internally. I was curious if anyone
uses the Events module for research requests coming from other departments?
Is this an advisable use of this record type -- the help manual focuses on
other administrative uses. If anyone has implemented, I'd love to hear
about how it's worked, workflow, relevant reports/data uses, etc.

Thanks in advance,

Mary

-- 
Mary Haberle
Archivist

Mike Kelley Foundation for the Arts
http://www.mikekelleyfoundation.org

(323) 257-7853



*CONFIDENTIALITY STATEMENT: The information contained in this email
message, including attachments, is the confidential information of, and/or
is the property of the Mike Kelley Foundation for the Arts. The information
is intended for use solely by the individual or entity named in the
message. If you are not an intended recipient and you received this in
error, then any review, printing, copying, or distribution of any such
information is prohibited, and please notify the sender immediately by
reply e-mail and then delete this e-mail from your system.*
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From brian.harrington at lyrasis.org  Wed Nov  6 13:47:31 2019
From: brian.harrington at lyrasis.org (Brian Harrington)
Date: Wed, 6 Nov 2019 18:47:31 +0000
Subject: [Archivesspace_Users_Group] Archon to AS migration data issue
In-Reply-To: <CALwT3XuKEfV658=ibYG42VVJ_q_8Mwp2KLHcF+ew6_jx5vemCg@mail.gmail.com>
References: <CALwT3XuKEfV658=ibYG42VVJ_q_8Mwp2KLHcF+ew6_jx5vemCg@mail.gmail.com>
Message-ID: <03DE74AE-1BA2-45EA-AA60-7DD3A163369C@lyrasis.org>

Hi Josh,

I?m wondering if there might be a problem with Intellectual vs. Physical containers.  Take a look at the Level/Container Manager section in this document https://github.com/archivesspace/tech-docs/blob/master/migrations/migrate_from_archon.md and see if that helps.  If that doesn?t fix things, let us know.

Thanks,

Brian

> On Oct 31, 2019, at 3:26 PM, Josh Tillman <jdtillman at sdsu.edu> wrote:
> 
> Hello,
> 
> I'm having an issue with the Archon to AS migration. After the migration tool runs, there are empty duplicate boxes showing up at the collection-level. Is there a way to remove them all at once or prevent them from duplicating in the first place? Or does each one have to be deleted manually?
> 
> Thank you,
> 
> Josh Tillman
> PHP Programmer and Database Administrator
> 
> Library Information Technologies & Digital Initiatives
> San Diego State University
> 5500 Campanile Drive
> San Diego, CA 92182-8050
> 619.594.1811
> jdtillman at sdsu.edu
> _______________________________________________
> Archivesspace_Users_Group mailing list
> Archivesspace_Users_Group at lyralists.lyrasis.org
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group


From ltang5 at msu.edu  Thu Nov  7 08:33:46 2019
From: ltang5 at msu.edu (Tang, Lydia)
Date: Thu, 7 Nov 2019 13:33:46 +0000
Subject: [Archivesspace_Users_Group] Announcing a Development
 Prioritization survey! Deadline November 20
In-Reply-To: <B2E6B2BF-F84C-4BBF-AD88-9F504B11E56A@msu.edu>
References: <B2E6B2BF-F84C-4BBF-AD88-9F504B11E56A@msu.edu>
Message-ID: <9B95243E-86A6-495F-B2CD-2D99B4BFD835@msu.edu>

Good morning, all!  This is just a reminder about the Development prioritization survey, which is open until Nov. 20th!

Please share your feedback! https://www.surveymonkey.com/r/WPZYHLX
Lydia and Maggie, co-chairs
Development Prioritization subteam

From: "Tang, Lydia" <ltang5 at msu.edu>
Date: Wednesday, October 30, 2019 at 8:00 AM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Announcing a Development Prioritization survey! Deadline November 20


Hello everyone,


The Development Prioritization subteam is pleased to share a development prioritization survey with you! The goal of this survey is to inform the Development Prioritization subteam and Program Team of areas of the application that ArchivesSpace member institutions want prioritized for development in the next 2-3 years.**


Please share your feedback! https://www.surveymonkey.com/r/WPZYHLX


Please fill out the survey<https://www.surveymonkey.com/r/WPZYHLX> if you have any thoughts on which areas of ArchiveSpace should be prioritized in development. We will be extremely grateful for your participation by Wednesday, November 20.


As always, please feel free to vote, comment, and create JIRA tickets<https://archivesspace.atlassian.net/secure/Dashboard.jspa> with ideas on how to propel the program forward.


Please reach out if you have any questions or concerns!


Lydia Tang and Maggie Hughes, on behalf of the Development Prioritization subteam


** Small print: Please note that this survey does not include sections of the ArchivesSpace application that are not under the purview of the Development Prioritization subteam in its work with the ArchivesSpace Program Team, which include User and Technical Documentation, Integrations, Testing, and Metadata Standards. Additionally, the Agents Module of ArchivesSpace is not included in this survey as there is considerable work happening on this section of the application to provide better standards support -- a release with that work is expected in the next 6 months.


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From christine.dibella at lyrasis.org  Thu Nov  7 13:01:00 2019
From: christine.dibella at lyrasis.org (Christine Di Bella)
Date: Thu, 7 Nov 2019 18:01:00 +0000
Subject: [Archivesspace_Users_Group] action plan from Toward a National
 Finding Aid Network (NAFAN) project
Message-ID: <DM5PR2201MB124418050E0E35BA55914FE0F1780@DM5PR2201MB1244.namprd22.prod.outlook.com>

Hello ArchivesSpace members,

A number of people here may have already seen or be interested in the action plan recently released by the Toward a National Finding Aid Network (NAFAN) project. Led by the California Digital Library (CDL), this project brought together representatives of many regional aggregators of finding aids in the U.S. along with funders and expert advisors to discuss ways to build upon the individual efforts that have been undertaken over the years and make steps toward a national infrastructure for finding aids and other archival description.

ArchivesSpace participated in this project as an expert advisor and anticipates being involved with follow up projects as well. We see ArchivesSpace as important to this project both as the mechanism by which many institutions create the archival description that is or could potentially be contributed to aggregators and as a community that includes a wide variety of institutions, diverse in type, size, geographic area, staffing, collection focus, and many other factors important to developing discovery infrastructure that meets an array of needs.

The action plan is available at https://bit.ly/action-plan-nafan.

>From the release about the plan:

At the heart of the action plan are recommendations for and principles to guide next steps to implement a sustainable national-level finding aid network, based on a phased, incremental approach that: moves this effort from a research and demonstration project to a program; is informed by a research agenda; and, from the outset, includes work to establish business and governance models that fit the infrastructure and service model and are grounded in the community's organizational and financial capacity.

Over the coming months the CDL will convene follow-up discussions with the planning initiative participants to formalize and initiate work identified in the action plan.

For more information about the NAFAN planning initiative and outcomes, please see the project wiki<https://confluence.ucop.edu/display/NAFAN>.

On the ArchivesSpace side, we welcome any thoughts you have about the value of regional and national finding aid/archival description aggregators, and the degree to which ArchivesSpace is important for your participation in these efforts.

Christine

Christine Di Bella
ArchivesSpace Program Manager
christine.dibella at lyrasis.org<mailto:christine.dibella at lyrasis.org>
800.999.8558 x2905
678-235-2905
cdibella13 (Skype)

[ASpaceOrgHomeMedium]

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From laney.mcglohon at lyrasis.org  Thu Nov  7 17:16:02 2019
From: laney.mcglohon at lyrasis.org (Laney McGlohon)
Date: Thu, 7 Nov 2019 22:16:02 +0000
Subject: [Archivesspace_Users_Group] FW: [lighting-the-way-announce] Save
 the Date - Lighting the Way: A National Forum on Archival Discovery and
 Delivery, February 10-12, 2020
Message-ID: <64F7FDA7-74AC-4BFD-8263-EF900F8C8941@lyrasis.org>

In case you haven?t seen this announcement.


From: lighting-the-way-announce <lighting-the-way-announce-bounces at lists.stanford.edu> on behalf of "Mark A. Matienzo" <matienzo at stanford.edu>
Reply-To: "lighting-the-way-team at lists.stanford.edu" <lighting-the-way-team at lists.stanford.edu>
Date: Thursday, November 7, 2019 at 9:07 AM
To: "Mark A. Matienzo" <matienzo at stanford.edu>
Subject: [lighting-the-way-announce] Save the Date - Lighting the Way: A National Forum on Archival Discovery and Delivery, February 10-12, 2020


Lighting the Way: A National Forum on Archival Discovery and Delivery

Monday, February 10 to Wednesday, February 12, 2020

Stanford University, Stanford, California

Call for participation opens November 13, 2019


We describe what people and systems do to find, access, and use material from archives and special collections as archival discovery and delivery. The ?front-end? systems involved in this work include those supporting search and presentation of archival description, delivery and presentation of digital objects, request management systems, and interpretation and crowdsourcing. A major challenge in this area is determining how to effectively integrate those systems to work together as a coordinated whole, to support the needs of users and library and archives workers. We seek  to get an in-depth understanding of how these systems can and should work together to support archival discovery and delivery, and to develop a forward-looking agenda describing an ethical, equitable, sustainable, and well-integrated future for access and use of archives and special collections.


In support of this work, Stanford University Libraries is facilitating and hosting Lighting the Way: A National Forum on Archival Discovery and Delivery<https://lightingtheway.stanford.edu>, a national meeting for archives, library, and technology workers to discuss these issues and work towards a common agenda. The forum event will take place on the campus of Stanford University in Stanford, California from February 10-12, 2020, with approximately 50 participants. Grant funds will allow us to fund travel costs, meals during the event, and lodging for the majority of participants. Participants will be selected through an open application process, which will open on November 13, 2019. The application includes questions on the context for your work in relation to the goals of the forum and project.


Our goals for the project include providing an inclusive and welcoming environment for participation and collaboration. We strongly encourage self-nominations from individuals who identify with or whose work serves underrepresented or marginalized populations.


If you have any questions or feedback about our project, please visit the project website at https://ligthtingtheway.stanford.edu/, contact the project team at lighting-the-way-team at lists.stanford.edu<mailto:lighting-the-way-team at lists.stanford.edu>, or contact Mark A. Matienzo, the Project Director, at matienzo at stanford.edu<mailto:matienzo at stanford.edu>.

This project was made possible in part by the Institute of Museum and Library Services, through grant LG-35-19-0012-19<https://www.imls.gov/grants/awarded/lg-35-19-0012-19>. The IMLS is the primary source of federal support for the nation?s libraries and museums. To learn more, visit www.imls.gov<http://www.imls.gov>.

Mark A. MATIENZO | ? matienzo at stanford.edu<mailto:matienzo at stanford.edu> | ? +1 (650) 683-5769
Assistant Director for Digital Strategy and Access
Digital Library Systems and Services, Stanford University Libraries
https://library.stanford.edu/people/matienzo
My pronouns are they/them


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From Jessica.Crouch at lyrasis.org  Fri Nov  8 09:52:27 2019
From: Jessica.Crouch at lyrasis.org (Jessica Crouch)
Date: Fri, 8 Nov 2019 14:52:27 +0000
Subject: [Archivesspace_Users_Group] Reminder - ArchivesSpace Southeastern
	Regional Forum is next week!
Message-ID: <F8D4ACCE-2E26-45B4-A411-3DE0970D2704@lyrasis.org>



[cid:image001.jpg at 01D5961A.39304B00]

There is still time to register<https://www.eventbrite.com/e/archivesspace-southeastern-regional-member-forum-tickets-73856056453> for the ArchivesSpace Southeastern Regional Forum on November 15, 2019, at the Hollings Special Collections Library at ArchivesSpace member institution University of South Carolina.  As with previous forums, this will be a free opportunity for staff from ArchivesSpace member institutions in the region to meet and share information with each other and the program team about all things ArchivesSpace with a focus on local interests and activities.

SCHEDULE OVERVIEW


The specifics of the program continue to be shaped by the working group. The most current information is available on the ArchivesSpace wiki page for the forum.<https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/903315487/Southeastern+Regional+Forum+2019>



?         Pre-forum Happy Hour: An optional happy hour will be held the evening before the forum. Appetizers (including vegetarian options) will be provided. You are welcome to purchase your own drinks or additional food.

?

?         Morning program: The morning will highlight shared stories and experiences through focused discussions and presentations.

?

?         Lunch: Lunch will be on your own. There are a number of lunch options on the USC campus and the surrounding area, a list of suggestions is available on the ArchivesSpace wiki.<https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/903479314/Lunch+Options+-+Southeastern+Regional+Forum>

?

Afternoon program: The afternoon will feature two workshops. To secure your place in a workshop, pre-registration is required. You will need to bring your own laptop for each workshop. Tablets and chromebooks are strongly discouraged.

Workshops A: ArchivesSpace Basics
This workshop will cover the basic elements of ArchivesSpace including getting started and demonstrating the most commonly used modules. There will also be time to demonstrate audience requested functions.

Workshop B: Migration and Data Control in ArchivesSpace
Kelly Spring will draw from her own experience at East Carolina University migrating to ArchivesSpace for this workshop, where she will demonstrate methodologies and workflows for both initial migration and data clean up after migration has occurred.

PARKING & TRANSPORTATION

Directions and maps can be found on the ArchivesSpace wiki page for the forum.<https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/903315487/Southeastern+Regional+Forum+2019>
QUESTIONS?

If you have questions, please email Jessica at jessica.crouch at lyrasis.org<mailto:jessica.crouch at lyrasis.org>.


Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.crouch at lyrasis.org<mailto:jessica.crouch at lyrasis.org>
Skype: jdowdcrouch

[page1image482511520]

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From smattiso at nd.edu  Fri Nov  8 10:06:57 2019
From: smattiso at nd.edu (Steve Mattison)
Date: Fri, 8 Nov 2019 10:06:57 -0500
Subject: [Archivesspace_Users_Group] Help using AS Restful API to query
Message-ID: <CACO2ufeMu1bwV4tiiXc82Qoubrf8bHBYZ7zHmjMDzTbp432jSg@mail.gmail.com>

<https://mail.google.com/mail/?view=cm&fs=1&tf=1&to=archivesspace_users_group at lyralists.lyrasis.org>
Community,

I'm new to using ArchivesSpace, and new to using the AS API.  I need to use
the API to search within a given repository to find records that have been
modified after a particular time (e.g. modified within the last 48 hours).
(We then want to export metadata related to those resources or
archival_objects for a project we're working on.)

I have found the documentation for search-this-repository
<http://archivesspace.github.io/archivesspace/api/?shell#search-this-repository>,
but don't know how to formulate a query to find all resources and/or
archival_objects where the system_mtime is after a particular time.  I
would be fine with performing two searches, one for resources and one for
archival_objects, if that is required.

Any help with the syntax for the query would be much appreciated.

Thanks for your help.

-- 
*Steve Mattison*
*Lead Software Engineer, Digital Library Technologies*
*Hesburgh Libraries*

*University of Notre Dame*
271 Hesburgh Library
Notre Dame, IN 46556-5629
*o:* 574-631-8559
*e: *steve.mattison at nd.edu
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From andrew.morrison at bodleian.ox.ac.uk  Fri Nov  8 10:23:28 2019
From: andrew.morrison at bodleian.ox.ac.uk (Andrew Morrison)
Date: Fri, 8 Nov 2019 15:23:28 +0000
Subject: [Archivesspace_Users_Group] Help using AS Restful API to query
In-Reply-To: <CACO2ufeMu1bwV4tiiXc82Qoubrf8bHBYZ7zHmjMDzTbp432jSg@mail.gmail.com>
References: <CACO2ufeMu1bwV4tiiXc82Qoubrf8bHBYZ7zHmjMDzTbp432jSg@mail.gmail.com>
Message-ID: <1573226608.2617.145.camel@bodleian.ox.ac.uk>

Hi Steve,

The Solr syntax to find records modified in the last 48 hours is:

system_mtime:[NOW-48HOUR TO NOW]

But I haven't tried running that sort of search query via the ArchivesSpace API.

Andrew.


On Fri, 2019-11-08 at 10:06 -0500, Steve Mattison wrote:
<https://mail.google.com/mail/?view=cm&fs=1&tf=1&to=archivesspace_users_group at lyralists.lyrasis.org>
Community,

I'm new to using ArchivesSpace, and new to using the AS API.  I need to use the API to search within a given repository to find records that have been modified after a particular time (e.g. modified within the last 48 hours).  (We then want to export metadata related to those resources or archival_objects for a project we're working on.)

I have found the documentation for search-this-repository<http://archivesspace.github.io/archivesspace/api/?shell#search-this-repository>, but don't know how to formulate a query to find all resources and/or archival_objects where the system_mtime is after a particular time.  I would be fine with performing two searches, one for resources and one for archival_objects, if that is required.

Any help with the syntax for the query would be much appreciated.

Thanks for your help.

--
Steve Mattison
Lead Software Engineer, Digital Library Technologies
Hesburgh Libraries

University of Notre Dame
271 Hesburgh Library
Notre Dame, IN 46556-5629
o: 574-631-8559
e: steve.mattison at nd.edu<mailto:steve.mattison at nd.edu>

[https://docs.google.com/uc?export=download&id=1eLUXKKJMijoIFzQtpJutmM1uLHON9ZDt&revid=0B-gl36FdlSuTV2ZPM1NBek5HamNiOWN1UllhT3d2VWtCU3hjPQ]

_______________________________________________
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From seth.shaw at unlv.edu  Fri Nov  8 10:24:12 2019
From: seth.shaw at unlv.edu (Seth Shaw)
Date: Fri, 8 Nov 2019 07:24:12 -0800
Subject: [Archivesspace_Users_Group] Help using AS Restful API to query
In-Reply-To: <CACO2ufeMu1bwV4tiiXc82Qoubrf8bHBYZ7zHmjMDzTbp432jSg@mail.gmail.com>
References: <CACO2ufeMu1bwV4tiiXc82Qoubrf8bHBYZ7zHmjMDzTbp432jSg@mail.gmail.com>
Message-ID: <CANuEgP5ziSyPHUJr55muVOOzZWaZHE1_DZU=bk77h5Amhc-p8Q@mail.gmail.com>

To do this you need to use the advanced query parameter which,
unfortunately, is not well documented. There are a few email threads that
describe using the advanced search though:

http://lyralists.lyrasis.org/mailman/htdig/archivesspace_users_group/2015-June/001734.html

I've formulated queries like you describe before (I'll have to dig through
my notes to see if I can find it again); but the result set was
consistently giving me back duplicate results for some unknown reason; so I
stopped using it.

Ideally, we would be able to add a 'modified_since' parameter to each
entity's endpoint to get the most recent set. The capability exists in the
code, but hasn't been exposed to the REST end-point. I've submitted a
ticket that will hopefully lead to this being resolved:
https://archivesspace.atlassian.net/browse/ANW-962?filter=-2.


On Fri, Nov 8, 2019 at 7:07 AM Steve Mattison <smattiso at nd.edu> wrote:

>
> <https://mail.google.com/mail/?view=cm&fs=1&tf=1&to=archivesspace_users_group at lyralists.lyrasis.org>
> Community,
>
> I'm new to using ArchivesSpace, and new to using the AS API.  I need to
> use the API to search within a given repository to find records that have
> been modified after a particular time (e.g. modified within the last 48
> hours).  (We then want to export metadata related to those resources or
> archival_objects for a project we're working on.)
>
> I have found the documentation for search-this-repository
> <http://archivesspace.github.io/archivesspace/api/?shell#search-this-repository>,
> but don't know how to formulate a query to find all resources and/or
> archival_objects where the system_mtime is after a particular time.  I
> would be fine with performing two searches, one for resources and one for
> archival_objects, if that is required.
>
> Any help with the syntax for the query would be much appreciated.
>
> Thanks for your help.
>
> --
> *Steve Mattison*
> *Lead Software Engineer, Digital Library Technologies*
> *Hesburgh Libraries*
>
> *University of Notre Dame*
> 271 Hesburgh Library
> Notre Dame, IN 46556-5629
> *o:* 574-631-8559
> *e: *steve.mattison at nd.edu
>
> _______________________________________________
> Archivesspace_Users_Group mailing list
> Archivesspace_Users_Group at lyralists.lyrasis.org
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
>
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From seth.shaw at unlv.edu  Fri Nov  8 10:32:35 2019
From: seth.shaw at unlv.edu (Seth Shaw)
Date: Fri, 8 Nov 2019 07:32:35 -0800
Subject: [Archivesspace_Users_Group] Help using AS Restful API to query
In-Reply-To: <CANuEgP5ziSyPHUJr55muVOOzZWaZHE1_DZU=bk77h5Amhc-p8Q@mail.gmail.com>
References: <CACO2ufeMu1bwV4tiiXc82Qoubrf8bHBYZ7zHmjMDzTbp432jSg@mail.gmail.com>
 <CANuEgP5ziSyPHUJr55muVOOzZWaZHE1_DZU=bk77h5Amhc-p8Q@mail.gmail.com>
Message-ID: <CANuEgP5aM60KsJGzDz0cj+Vvnem=MFM55CB58DMTv4YczXkipA@mail.gmail.com>

Found where I have examples documented:
https://github.com/jasloe/archivesspace-drupal/issues/23. I also describe
my issues with duplicate results on this comment:
https://github.com/jasloe/archivesspace-drupal/issues/23#issuecomment-454869214
.

On Fri, Nov 8, 2019 at 7:24 AM Seth Shaw <seth.shaw at unlv.edu> wrote:

> To do this you need to use the advanced query parameter which,
> unfortunately, is not well documented. There are a few email threads that
> describe using the advanced search though:
>
>
> http://lyralists.lyrasis.org/mailman/htdig/archivesspace_users_group/2015-June/001734.html
>
> I've formulated queries like you describe before (I'll have to dig through
> my notes to see if I can find it again); but the result set was
> consistently giving me back duplicate results for some unknown reason; so I
> stopped using it.
>
> Ideally, we would be able to add a 'modified_since' parameter to each
> entity's endpoint to get the most recent set. The capability exists in the
> code, but hasn't been exposed to the REST end-point. I've submitted a
> ticket that will hopefully lead to this being resolved:
> https://archivesspace.atlassian.net/browse/ANW-962?filter=-2.
>
>
> On Fri, Nov 8, 2019 at 7:07 AM Steve Mattison <smattiso at nd.edu> wrote:
>
>>
>> <https://mail.google.com/mail/?view=cm&fs=1&tf=1&to=archivesspace_users_group at lyralists.lyrasis.org>
>> Community,
>>
>> I'm new to using ArchivesSpace, and new to using the AS API.  I need to
>> use the API to search within a given repository to find records that have
>> been modified after a particular time (e.g. modified within the last 48
>> hours).  (We then want to export metadata related to those resources or
>> archival_objects for a project we're working on.)
>>
>> I have found the documentation for search-this-repository
>> <http://archivesspace.github.io/archivesspace/api/?shell#search-this-repository>,
>> but don't know how to formulate a query to find all resources and/or
>> archival_objects where the system_mtime is after a particular time.  I
>> would be fine with performing two searches, one for resources and one for
>> archival_objects, if that is required.
>>
>> Any help with the syntax for the query would be much appreciated.
>>
>> Thanks for your help.
>>
>> --
>> *Steve Mattison*
>> *Lead Software Engineer, Digital Library Technologies*
>> *Hesburgh Libraries*
>>
>> *University of Notre Dame*
>> 271 Hesburgh Library
>> Notre Dame, IN 46556-5629
>> *o:* 574-631-8559
>> *e: *steve.mattison at nd.edu
>>
>> _______________________________________________
>> Archivesspace_Users_Group mailing list
>> Archivesspace_Users_Group at lyralists.lyrasis.org
>> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
>>
>
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From james at hudmol.com  Fri Nov  8 10:34:12 2019
From: james at hudmol.com (James Bullen)
Date: Fri, 8 Nov 2019 10:34:12 -0500
Subject: [Archivesspace_Users_Group] Help using AS Restful API to query
In-Reply-To: <CANuEgP5ziSyPHUJr55muVOOzZWaZHE1_DZU=bk77h5Amhc-p8Q@mail.gmail.com>
References: <CACO2ufeMu1bwV4tiiXc82Qoubrf8bHBYZ7zHmjMDzTbp432jSg@mail.gmail.com>
 <CANuEgP5ziSyPHUJr55muVOOzZWaZHE1_DZU=bk77h5Amhc-p8Q@mail.gmail.com>
Message-ID: <2EB40404-8923-4535-9304-325F71AD6288@hudmol.com>


Something like this works for me:

/search type[]=resource type[]=archival_object page=1 filter={"query":{"comparator":"greater_than","field":"system_mtime","value":"2019-10-02","jsonmodel_type":"date_field_query"}}




> On Nov 8, 2019, at 10:24 AM, Seth Shaw <seth.shaw at unlv.edu> wrote:
> 
> To do this you need to use the advanced query parameter which, unfortunately, is not well documented. There are a few email threads that describe using the advanced search though:
> 
> http://lyralists.lyrasis.org/mailman/htdig/archivesspace_users_group/2015-June/001734.html <http://lyralists.lyrasis.org/mailman/htdig/archivesspace_users_group/2015-June/001734.html>
> 
> I've formulated queries like you describe before (I'll have to dig through my notes to see if I can find it again); but the result set was consistently giving me back duplicate results for some unknown reason; so I stopped using it. 
> 
> Ideally, we would be able to add a 'modified_since' parameter to each entity's endpoint to get the most recent set. The capability exists in the code, but hasn't been exposed to the REST end-point. I've submitted a ticket that will hopefully lead to this being resolved: https://archivesspace.atlassian.net/browse/ANW-962?filter=-2 <https://archivesspace.atlassian.net/browse/ANW-962?filter=-2>.
> 
> 
> On Fri, Nov 8, 2019 at 7:07 AM Steve Mattison <smattiso at nd.edu <mailto:smattiso at nd.edu>> wrote:
>  <https://mail.google.com/mail/?view=cm&fs=1&tf=1&to=archivesspace_users_group at lyralists.lyrasis.org>Community,
> 
> I'm new to using ArchivesSpace, and new to using the AS API.  I need to use the API to search within a given repository to find records that have been modified after a particular time (e.g. modified within the last 48 hours).  (We then want to export metadata related to those resources or archival_objects for a project we're working on.)
> 
> I have found the documentation for search-this-repository <http://archivesspace.github.io/archivesspace/api/?shell#search-this-repository>, but don't know how to formulate a query to find all resources and/or archival_objects where the system_mtime is after a particular time.  I would be fine with performing two searches, one for resources and one for archival_objects, if that is required.
> 
> Any help with the syntax for the query would be much appreciated.
> 
> Thanks for your help.
> 
> -- 
> Steve Mattison
> Lead Software Engineer, Digital Library Technologies
> Hesburgh Libraries
> 
> University of Notre Dame
> 271 Hesburgh Library
> Notre Dame, IN 46556-5629
> o: 574-631-8559
> e: steve.mattison at nd.edu <mailto:steve.mattison at nd.edu>
> 
> _______________________________________________
> Archivesspace_Users_Group mailing list
> Archivesspace_Users_Group at lyralists.lyrasis.org <mailto:Archivesspace_Users_Group at lyralists.lyrasis.org>
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group <http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group>
> !DSPAM:5dc588a9250937848916637! _______________________________________________
> Archivesspace_Users_Group mailing list
> Archivesspace_Users_Group at lyralists.lyrasis.org
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
> 
> 
> !DSPAM:5dc588a9250937848916637!

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From seth.shaw at unlv.edu  Fri Nov  8 10:51:36 2019
From: seth.shaw at unlv.edu (Seth Shaw)
Date: Fri, 8 Nov 2019 07:51:36 -0800
Subject: [Archivesspace_Users_Group] Help using AS Restful API to query
In-Reply-To: <2EB40404-8923-4535-9304-325F71AD6288@hudmol.com>
References: <CACO2ufeMu1bwV4tiiXc82Qoubrf8bHBYZ7zHmjMDzTbp432jSg@mail.gmail.com>
 <CANuEgP5ziSyPHUJr55muVOOzZWaZHE1_DZU=bk77h5Amhc-p8Q@mail.gmail.com>
 <2EB40404-8923-4535-9304-325F71AD6288@hudmol.com>
Message-ID: <CANuEgP5m8hQRp3wTbt5pp+NVT1NW42G7YzD2FtaV8k-1HugBsg@mail.gmail.com>

James, I was hoping using the filter as you described would remove the
duplicate results issue I was having by using the advanced query compound
search; but I'm seeing the same thing as before.

Running the search via the
API: 'archivestest:8089/search?type[]=archival_object&page=1&filter={"query":{"comparator":"greater_than","field":"system_mtime","value":"2019-10-02","jsonmodel_type":"date_field_query"}}'
returns, in part,
`{"page_size":10,"first_page":1,"last_page":874,"this_page":1,"offset_first":1,"offset_last":10,"total_hits":8732,`
...

Whereas the SQL query `SELECT count(*) FROM archival_object WHERE
system_mtime > '2019-10-02';` is returning "4369" (half the results of the
REST query).

Have you run into this issue before?



On Fri, Nov 8, 2019 at 7:34 AM James Bullen <james at hudmol.com> wrote:

>
> Something like this works for me:
>
> /search type[]=resource type[]=archival_object page=1
> filter={"query":{"comparator":"greater_than","field":"system_mtime","value":"2019-10-02","jsonmodel_type":"date_field_query"}}
>
>
>
>
> On Nov 8, 2019, at 10:24 AM, Seth Shaw <seth.shaw at unlv.edu> wrote:
>
> To do this you need to use the advanced query parameter which,
> unfortunately, is not well documented. There are a few email threads that
> describe using the advanced search though:
>
>
> http://lyralists.lyrasis.org/mailman/htdig/archivesspace_users_group/2015-June/001734.html
>
> I've formulated queries like you describe before (I'll have to dig through
> my notes to see if I can find it again); but the result set was
> consistently giving me back duplicate results for some unknown reason; so I
> stopped using it.
>
> Ideally, we would be able to add a 'modified_since' parameter to each
> entity's endpoint to get the most recent set. The capability exists in the
> code, but hasn't been exposed to the REST end-point. I've submitted a
> ticket that will hopefully lead to this being resolved:
> https://archivesspace.atlassian.net/browse/ANW-962?filter=-2.
>
>
> On Fri, Nov 8, 2019 at 7:07 AM Steve Mattison <smattiso at nd.edu> wrote:
>
>>
>> <https://mail.google.com/mail/?view=cm&fs=1&tf=1&to=archivesspace_users_group at lyralists.lyrasis.org>
>> Community,
>>
>> I'm new to using ArchivesSpace, and new to using the AS API.  I need to
>> use the API to search within a given repository to find records that have
>> been modified after a particular time (e.g. modified within the last 48
>> hours).  (We then want to export metadata related to those resources or
>> archival_objects for a project we're working on.)
>>
>> I have found the documentation for search-this-repository
>> <http://archivesspace.github.io/archivesspace/api/?shell#search-this-repository>,
>> but don't know how to formulate a query to find all resources and/or
>> archival_objects where the system_mtime is after a particular time.  I
>> would be fine with performing two searches, one for resources and one for
>> archival_objects, if that is required.
>>
>> Any help with the syntax for the query would be much appreciated.
>>
>> Thanks for your help.
>>
>> --
>> *Steve Mattison*
>> *Lead Software Engineer, Digital Library Technologies*
>> *Hesburgh Libraries*
>>
>> *University of Notre Dame*
>> 271 Hesburgh Library
>> Notre Dame, IN 46556-5629
>> *o:* 574-631-8559
>> *e: *steve.mattison at nd.edu
>>
>> _______________________________________________
>> Archivesspace_Users_Group mailing list
>> Archivesspace_Users_Group at lyralists.lyrasis.org
>> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
>>
> !DSPAM:5dc588a9250937848916637!
> _______________________________________________
> Archivesspace_Users_Group mailing list
> Archivesspace_Users_Group at lyralists.lyrasis.org
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
>
>
> !DSPAM:5dc588a9250937848916637!
>
>
> _______________________________________________
> Archivesspace_Users_Group mailing list
> Archivesspace_Users_Group at lyralists.lyrasis.org
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
>
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From james at hudmol.com  Fri Nov  8 11:02:11 2019
From: james at hudmol.com (James Bullen)
Date: Fri, 8 Nov 2019 11:02:11 -0500
Subject: [Archivesspace_Users_Group] Help using AS Restful API to query
In-Reply-To: <CANuEgP5m8hQRp3wTbt5pp+NVT1NW42G7YzD2FtaV8k-1HugBsg@mail.gmail.com>
References: <CACO2ufeMu1bwV4tiiXc82Qoubrf8bHBYZ7zHmjMDzTbp432jSg@mail.gmail.com>
 <CANuEgP5ziSyPHUJr55muVOOzZWaZHE1_DZU=bk77h5Amhc-p8Q@mail.gmail.com>
 <2EB40404-8923-4535-9304-325F71AD6288@hudmol.com>
 <CANuEgP5m8hQRp3wTbt5pp+NVT1NW42G7YzD2FtaV8k-1HugBsg@mail.gmail.com>
Message-ID: <134BE54E-AB80-4447-8BBB-204DC7DE7B83@hudmol.com>


Hi Seth,

I?m not seeing that. Could it be you?re seeing pui docs as well - the instance I?m testing on has the pui turned off.


Cheers,
James


> On Nov 8, 2019, at 10:51 AM, Seth Shaw <seth.shaw at unlv.edu> wrote:
> 
> James, I was hoping using the filter as you described would remove the duplicate results issue I was having by using the advanced query compound search; but I'm seeing the same thing as before. 
> 
> Running the search via the API: 'archivestest:8089/search?type[]=archival_object&page=1&filter={"query":{"comparator":"greater_than","field":"system_mtime","value":"2019-10-02","jsonmodel_type":"date_field_query"}}' returns, in part, `{"page_size":10,"first_page":1,"last_page":874,"this_page":1,"offset_first":1,"offset_last":10,"total_hits":8732,` ...
> 
> Whereas the SQL query `SELECT count(*) FROM archival_object WHERE system_mtime > '2019-10-02';` is returning "4369" (half the results of the REST query).
> 
> Have you run into this issue before?
> 
> 
> 
> On Fri, Nov 8, 2019 at 7:34 AM James Bullen <james at hudmol.com <mailto:james at hudmol.com>> wrote:
> 
> Something like this works for me:
> 
> /search type[]=resource type[]=archival_object page=1 filter={"query":{"comparator":"greater_than","field":"system_mtime","value":"2019-10-02","jsonmodel_type":"date_field_query"}}
> 
> 
> 
> 
>> On Nov 8, 2019, at 10:24 AM, Seth Shaw <seth.shaw at unlv.edu <mailto:seth.shaw at unlv.edu>> wrote:
>> 
>> To do this you need to use the advanced query parameter which, unfortunately, is not well documented. There are a few email threads that describe using the advanced search though:
>> 
>> http://lyralists.lyrasis.org/mailman/htdig/archivesspace_users_group/2015-June/001734.html <http://lyralists.lyrasis.org/mailman/htdig/archivesspace_users_group/2015-June/001734.html>
>> 
>> I've formulated queries like you describe before (I'll have to dig through my notes to see if I can find it again); but the result set was consistently giving me back duplicate results for some unknown reason; so I stopped using it. 
>> 
>> Ideally, we would be able to add a 'modified_since' parameter to each entity's endpoint to get the most recent set. The capability exists in the code, but hasn't been exposed to the REST end-point. I've submitted a ticket that will hopefully lead to this being resolved: https://archivesspace.atlassian.net/browse/ANW-962?filter=-2 <https://archivesspace.atlassian.net/browse/ANW-962?filter=-2>.
>> 
>> 
>> On Fri, Nov 8, 2019 at 7:07 AM Steve Mattison <smattiso at nd.edu <mailto:smattiso at nd.edu>> wrote:
>>  <https://mail.google.com/mail/?view=cm&fs=1&tf=1&to=archivesspace_users_group at lyralists.lyrasis.org>Community,
>> 
>> I'm new to using ArchivesSpace, and new to using the AS API.  I need to use the API to search within a given repository to find records that have been modified after a particular time (e.g. modified within the last 48 hours).  (We then want to export metadata related to those resources or archival_objects for a project we're working on.)
>> 
>> I have found the documentation for search-this-repository <http://archivesspace.github.io/archivesspace/api/?shell#search-this-repository>, but don't know how to formulate a query to find all resources and/or archival_objects where the system_mtime is after a particular time.  I would be fine with performing two searches, one for resources and one for archival_objects, if that is required.
>> 
>> Any help with the syntax for the query would be much appreciated.
>> 
>> Thanks for your help.
>> 
>> -- 
>> Steve Mattison
>> Lead Software Engineer, Digital Library Technologies
>> Hesburgh Libraries
>> 
>> University of Notre Dame
>> 271 Hesburgh Library
>> Notre Dame, IN 46556-5629
>> o: 574-631-8559
>> e: steve.mattison at nd.edu <mailto:steve.mattison at nd.edu>
>> 
>> _______________________________________________
>> Archivesspace_Users_Group mailing list
>> Archivesspace_Users_Group at lyralists.lyrasis.org <mailto:Archivesspace_Users_Group at lyralists.lyrasis.org>
>> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group <http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group>
>> _______________________________________________
>> Archivesspace_Users_Group mailing list
>> Archivesspace_Users_Group at lyralists.lyrasis.org <mailto:Archivesspace_Users_Group at lyralists.lyrasis.org>
>> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group <http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group>
>> 
>> 
>> !DSPAM:5dc588a9250937848916637!
> 
> _______________________________________________
> Archivesspace_Users_Group mailing list
> Archivesspace_Users_Group at lyralists.lyrasis.org <mailto:Archivesspace_Users_Group at lyralists.lyrasis.org>
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group <http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group>
> !DSPAM:5dc58f16257571993821028! _______________________________________________
> Archivesspace_Users_Group mailing list
> Archivesspace_Users_Group at lyralists.lyrasis.org
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
> 
> 
> !DSPAM:5dc58f16257571993821028!

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From seth.shaw at unlv.edu  Fri Nov  8 11:13:11 2019
From: seth.shaw at unlv.edu (Seth Shaw)
Date: Fri, 8 Nov 2019 08:13:11 -0800
Subject: [Archivesspace_Users_Group] Help using AS Restful API to query
In-Reply-To: <134BE54E-AB80-4447-8BBB-204DC7DE7B83@hudmol.com>
References: <CACO2ufeMu1bwV4tiiXc82Qoubrf8bHBYZ7zHmjMDzTbp432jSg@mail.gmail.com>
 <CANuEgP5ziSyPHUJr55muVOOzZWaZHE1_DZU=bk77h5Amhc-p8Q@mail.gmail.com>
 <2EB40404-8923-4535-9304-325F71AD6288@hudmol.com>
 <CANuEgP5m8hQRp3wTbt5pp+NVT1NW42G7YzD2FtaV8k-1HugBsg@mail.gmail.com>
 <134BE54E-AB80-4447-8BBB-204DC7DE7B83@hudmol.com>
Message-ID: <CANuEgP78_DV+mzRF-qYSBBFj+oE=idO5QOE1yjM6ze88Cioivg@mail.gmail.com>

That might be it. We don't use the PUI for patron access; but we do still
have it left on as the staff occasionally look at it. Certainly something
to investigate.

Regardless, either the API should use *one* index consistently, have a
documented filter (I don't see one there) and/or give some other obvious
indication as to where a result came from.

On Fri, Nov 8, 2019 at 8:02 AM James Bullen <james at hudmol.com> wrote:

>
> Hi Seth,
>
> I?m not seeing that. Could it be you?re seeing pui docs as well - the
> instance I?m testing on has the pui turned off.
>
>
> Cheers,
> James
>
>
> On Nov 8, 2019, at 10:51 AM, Seth Shaw <seth.shaw at unlv.edu> wrote:
>
> James, I was hoping using the filter as you described would remove the
> duplicate results issue I was having by using the advanced query compound
> search; but I'm seeing the same thing as before.
>
> Running the search via the
> API: 'archivestest:8089/search?type[]=archival_object&page=1&filter={"query":{"comparator":"greater_than","field":"system_mtime","value":"2019-10-02","jsonmodel_type":"date_field_query"}}'
> returns, in part,
> `{"page_size":10,"first_page":1,"last_page":874,"this_page":1,"offset_first":1,"offset_last":10,"total_hits":8732,`
> ...
>
> Whereas the SQL query `SELECT count(*) FROM archival_object WHERE
> system_mtime > '2019-10-02';` is returning "4369" (half the results of the
> REST query).
>
> Have you run into this issue before?
>
>
>
> On Fri, Nov 8, 2019 at 7:34 AM James Bullen <james at hudmol.com> wrote:
>
>>
>> Something like this works for me:
>>
>> /search type[]=resource type[]=archival_object page=1
>> filter={"query":{"comparator":"greater_than","field":"system_mtime","value":"2019-10-02","jsonmodel_type":"date_field_query"}}
>>
>>
>>
>>
>> On Nov 8, 2019, at 10:24 AM, Seth Shaw <seth.shaw at unlv.edu> wrote:
>>
>> To do this you need to use the advanced query parameter which,
>> unfortunately, is not well documented. There are a few email threads that
>> describe using the advanced search though:
>>
>>
>> http://lyralists.lyrasis.org/mailman/htdig/archivesspace_users_group/2015-June/001734.html
>>
>> I've formulated queries like you describe before (I'll have to dig
>> through my notes to see if I can find it again); but the result set was
>> consistently giving me back duplicate results for some unknown reason; so I
>> stopped using it.
>>
>> Ideally, we would be able to add a 'modified_since' parameter to each
>> entity's endpoint to get the most recent set. The capability exists in the
>> code, but hasn't been exposed to the REST end-point. I've submitted a
>> ticket that will hopefully lead to this being resolved:
>> https://archivesspace.atlassian.net/browse/ANW-962?filter=-2.
>>
>>
>> On Fri, Nov 8, 2019 at 7:07 AM Steve Mattison <smattiso at nd.edu> wrote:
>>
>>>
>>> <https://mail.google.com/mail/?view=cm&fs=1&tf=1&to=archivesspace_users_group at lyralists.lyrasis.org>
>>> Community,
>>>
>>> I'm new to using ArchivesSpace, and new to using the AS API.  I need to
>>> use the API to search within a given repository to find records that have
>>> been modified after a particular time (e.g. modified within the last 48
>>> hours).  (We then want to export metadata related to those resources or
>>> archival_objects for a project we're working on.)
>>>
>>> I have found the documentation for search-this-repository
>>> <http://archivesspace.github.io/archivesspace/api/?shell#search-this-repository>,
>>> but don't know how to formulate a query to find all resources and/or
>>> archival_objects where the system_mtime is after a particular time.  I
>>> would be fine with performing two searches, one for resources and one for
>>> archival_objects, if that is required.
>>>
>>> Any help with the syntax for the query would be much appreciated.
>>>
>>> Thanks for your help.
>>>
>>> --
>>> *Steve Mattison*
>>> *Lead Software Engineer, Digital Library Technologies*
>>> *Hesburgh Libraries*
>>>
>>> *University of Notre Dame*
>>> 271 Hesburgh Library
>>> Notre Dame, IN 46556-5629
>>> *o:* 574-631-8559
>>> *e: *steve.mattison at nd.edu
>>>
>>> _______________________________________________
>>> Archivesspace_Users_Group mailing list
>>> Archivesspace_Users_Group at lyralists.lyrasis.org
>>> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
>>>
>> _______________________________________________
>> Archivesspace_Users_Group mailing list
>> Archivesspace_Users_Group at lyralists.lyrasis.org
>> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
>>
>>
>> !DSPAM:5dc588a9250937848916637!
>>
>>
>> _______________________________________________
>> Archivesspace_Users_Group mailing list
>> Archivesspace_Users_Group at lyralists.lyrasis.org
>> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
>>
> !DSPAM:5dc58f16257571993821028!
> _______________________________________________
> Archivesspace_Users_Group mailing list
> Archivesspace_Users_Group at lyralists.lyrasis.org
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
>
>
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>
>
> _______________________________________________
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From james at hudmol.com  Fri Nov  8 11:15:14 2019
From: james at hudmol.com (James Bullen)
Date: Fri, 8 Nov 2019 11:15:14 -0500
Subject: [Archivesspace_Users_Group] Help using AS Restful API to query
In-Reply-To: <CANuEgP78_DV+mzRF-qYSBBFj+oE=idO5QOE1yjM6ze88Cioivg@mail.gmail.com>
References: <CACO2ufeMu1bwV4tiiXc82Qoubrf8bHBYZ7zHmjMDzTbp432jSg@mail.gmail.com>
 <CANuEgP5ziSyPHUJr55muVOOzZWaZHE1_DZU=bk77h5Amhc-p8Q@mail.gmail.com>
 <2EB40404-8923-4535-9304-325F71AD6288@hudmol.com>
 <CANuEgP5m8hQRp3wTbt5pp+NVT1NW42G7YzD2FtaV8k-1HugBsg@mail.gmail.com>
 <134BE54E-AB80-4447-8BBB-204DC7DE7B83@hudmol.com>
 <CANuEgP78_DV+mzRF-qYSBBFj+oE=idO5QOE1yjM6ze88Cioivg@mail.gmail.com>
Message-ID: <CEEF4C14-A051-4BC2-93EF-227EF1BBF2AC@hudmol.com>


There is only one index for staff and pui.

From memory the ids of the pui docs have #pui appended.



> On Nov 8, 2019, at 11:13 AM, Seth Shaw <seth.shaw at unlv.edu> wrote:
> 
> That might be it. We don't use the PUI for patron access; but we do still have it left on as the staff occasionally look at it. Certainly something to investigate.
> 
> Regardless, either the API should use one index consistently, have a documented filter (I don't see one there) and/or give some other obvious indication as to where a result came from.
> 
> On Fri, Nov 8, 2019 at 8:02 AM James Bullen <james at hudmol.com <mailto:james at hudmol.com>> wrote:
> 
> Hi Seth,
> 
> I?m not seeing that. Could it be you?re seeing pui docs as well - the instance I?m testing on has the pui turned off.
> 
> 
> Cheers,
> James
> 
> 
>> On Nov 8, 2019, at 10:51 AM, Seth Shaw <seth.shaw at unlv.edu <mailto:seth.shaw at unlv.edu>> wrote:
>> 
>> James, I was hoping using the filter as you described would remove the duplicate results issue I was having by using the advanced query compound search; but I'm seeing the same thing as before. 
>> 
>> Running the search via the API: 'archivestest:8089/search?type[]=archival_object&page=1&filter={"query":{"comparator":"greater_than","field":"system_mtime","value":"2019-10-02","jsonmodel_type":"date_field_query"}}' returns, in part, `{"page_size":10,"first_page":1,"last_page":874,"this_page":1,"offset_first":1,"offset_last":10,"total_hits":8732,` ...
>> 
>> Whereas the SQL query `SELECT count(*) FROM archival_object WHERE system_mtime > '2019-10-02';` is returning "4369" (half the results of the REST query).
>> 
>> Have you run into this issue before?
>> 
>> 
>> 
>> On Fri, Nov 8, 2019 at 7:34 AM James Bullen <james at hudmol.com <mailto:james at hudmol.com>> wrote:
>> 
>> Something like this works for me:
>> 
>> /search type[]=resource type[]=archival_object page=1 filter={"query":{"comparator":"greater_than","field":"system_mtime","value":"2019-10-02","jsonmodel_type":"date_field_query"}}
>> 
>> 
>> 
>> 
>>> On Nov 8, 2019, at 10:24 AM, Seth Shaw <seth.shaw at unlv.edu <mailto:seth.shaw at unlv.edu>> wrote:
>>> 
>>> To do this you need to use the advanced query parameter which, unfortunately, is not well documented. There are a few email threads that describe using the advanced search though:
>>> 
>>> http://lyralists.lyrasis.org/mailman/htdig/archivesspace_users_group/2015-June/001734.html <http://lyralists.lyrasis.org/mailman/htdig/archivesspace_users_group/2015-June/001734.html>
>>> 
>>> I've formulated queries like you describe before (I'll have to dig through my notes to see if I can find it again); but the result set was consistently giving me back duplicate results for some unknown reason; so I stopped using it. 
>>> 
>>> Ideally, we would be able to add a 'modified_since' parameter to each entity's endpoint to get the most recent set. The capability exists in the code, but hasn't been exposed to the REST end-point. I've submitted a ticket that will hopefully lead to this being resolved: https://archivesspace.atlassian.net/browse/ANW-962?filter=-2 <https://archivesspace.atlassian.net/browse/ANW-962?filter=-2>.
>>> 
>>> 
>>> On Fri, Nov 8, 2019 at 7:07 AM Steve Mattison <smattiso at nd.edu <mailto:smattiso at nd.edu>> wrote:
>>>  <https://mail.google.com/mail/?view=cm&fs=1&tf=1&to=archivesspace_users_group at lyralists.lyrasis.org>Community,
>>> 
>>> I'm new to using ArchivesSpace, and new to using the AS API.  I need to use the API to search within a given repository to find records that have been modified after a particular time (e.g. modified within the last 48 hours).  (We then want to export metadata related to those resources or archival_objects for a project we're working on.)
>>> 
>>> I have found the documentation for search-this-repository <http://archivesspace.github.io/archivesspace/api/?shell#search-this-repository>, but don't know how to formulate a query to find all resources and/or archival_objects where the system_mtime is after a particular time.  I would be fine with performing two searches, one for resources and one for archival_objects, if that is required.
>>> 
>>> Any help with the syntax for the query would be much appreciated.
>>> 
>>> Thanks for your help.
>>> 
>>> -- 
>>> Steve Mattison
>>> Lead Software Engineer, Digital Library Technologies
>>> Hesburgh Libraries
>>> 
>>> University of Notre Dame
>>> 271 Hesburgh Library
>>> Notre Dame, IN 46556-5629
>>> o: 574-631-8559
>>> e: steve.mattison at nd.edu <mailto:steve.mattison at nd.edu>
>>> 
>>> _______________________________________________
>>> Archivesspace_Users_Group mailing list
>>> Archivesspace_Users_Group at lyralists.lyrasis.org <mailto:Archivesspace_Users_Group at lyralists.lyrasis.org>
>>> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group <http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group>
>>> _______________________________________________
>>> Archivesspace_Users_Group mailing list
>>> Archivesspace_Users_Group at lyralists.lyrasis.org <mailto:Archivesspace_Users_Group at lyralists.lyrasis.org>
>>> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group <http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group>
>>> 
>>> 
>>> 
>> 
>> _______________________________________________
>> Archivesspace_Users_Group mailing list
>> Archivesspace_Users_Group at lyralists.lyrasis.org <mailto:Archivesspace_Users_Group at lyralists.lyrasis.org>
>> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group <http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group>
>> !DSPAM:5dc58f16257571993821028! _______________________________________________
>> Archivesspace_Users_Group mailing list
>> Archivesspace_Users_Group at lyralists.lyrasis.org <mailto:Archivesspace_Users_Group at lyralists.lyrasis.org>
>> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group <http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group>
>> 
>> 
>> !DSPAM:5dc58f16257571993821028!
> 
> _______________________________________________
> Archivesspace_Users_Group mailing list
> Archivesspace_Users_Group at lyralists.lyrasis.org <mailto:Archivesspace_Users_Group at lyralists.lyrasis.org>
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group <http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group>
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From mark.custer at yale.edu  Fri Nov  8 11:20:14 2019
From: mark.custer at yale.edu (Custer, Mark)
Date: Fri, 8 Nov 2019 16:20:14 +0000
Subject: [Archivesspace_Users_Group] Help using AS Restful API to query
In-Reply-To: <CANuEgP78_DV+mzRF-qYSBBFj+oE=idO5QOE1yjM6ze88Cioivg@mail.gmail.com>
References: <CACO2ufeMu1bwV4tiiXc82Qoubrf8bHBYZ7zHmjMDzTbp432jSg@mail.gmail.com>
 <CANuEgP5ziSyPHUJr55muVOOzZWaZHE1_DZU=bk77h5Amhc-p8Q@mail.gmail.com>
 <2EB40404-8923-4535-9304-325F71AD6288@hudmol.com>
 <CANuEgP5m8hQRp3wTbt5pp+NVT1NW42G7YzD2FtaV8k-1HugBsg@mail.gmail.com>
 <134BE54E-AB80-4447-8BBB-204DC7DE7B83@hudmol.com>
 <CANuEgP78_DV+mzRF-qYSBBFj+oE=idO5QOE1yjM6ze88Cioivg@mail.gmail.com>
Message-ID: <BYAPR08MB607180F98817275CE0B1343E8C7B0@BYAPR08MB6071.namprd08.prod.outlook.com>

Seth,

Here?s another example:

search?type[]=archival_object&page=1&aq=
{
    "query": {
        "op": "AND",
        "subqueries": [
            {
                "field": "keyword",
                "value": "39002102378974",
                "jsonmodel_type": "field_query",
                "negated": false,
                "literal": false
            },
            {
                "field": "types",
                "value": "pui",
                "jsonmodel_type": "field_query",
                "negated": true
            }
        ],
        "jsonmodel_type": "boolean_query"
    },
    "jsonmodel_type": "advanced_query"
}

In that case, for example, we might have one archival object where that barcode has been applied.  In the Solr index, there will be two documents, if and only if that record has been published.  But, we can exclude the PUI document in the result set with that second part of the subquery.

Mark


From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Seth Shaw
Sent: Friday, 08 November, 2019 11:13 AM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] Help using AS Restful API to query

That might be it. We don't use the PUI for patron access; but we do still have it left on as the staff occasionally look at it. Certainly something to investigate.

Regardless, either the API should use one index consistently, have a documented filter (I don't see one there) and/or give some other obvious indication as to where a result came from.

On Fri, Nov 8, 2019 at 8:02 AM James Bullen <james at hudmol.com<mailto:james at hudmol.com>> wrote:

Hi Seth,

I?m not seeing that. Could it be you?re seeing pui docs as well - the instance I?m testing on has the pui turned off.


Cheers,
James



On Nov 8, 2019, at 10:51 AM, Seth Shaw <seth.shaw at unlv.edu<mailto:seth.shaw at unlv.edu>> wrote:

James, I was hoping using the filter as you described would remove the duplicate results issue I was having by using the advanced query compound search; but I'm seeing the same thing as before.

Running the search via the API: 'archivestest:8089/search?type[]=archival_object&page=1&filter={"query":{"comparator":"greater_than","field":"system_mtime","value":"2019-10-02","jsonmodel_type":"date_field_query"}}' returns, in part, `{"page_size":10,"first_page":1,"last_page":874,"this_page":1,"offset_first":1,"offset_last":10,"total_hits":8732,` ...

Whereas the SQL query `SELECT count(*) FROM archival_object WHERE system_mtime > '2019-10-02';` is returning "4369" (half the results of the REST query).

Have you run into this issue before?



On Fri, Nov 8, 2019 at 7:34 AM James Bullen <james at hudmol.com<mailto:james at hudmol.com>> wrote:

Something like this works for me:

/search type[]=resource type[]=archival_object page=1 filter={"query":{"comparator":"greater_than","field":"system_mtime","value":"2019-10-02","jsonmodel_type":"date_field_query"}}





On Nov 8, 2019, at 10:24 AM, Seth Shaw <seth.shaw at unlv.edu<mailto:seth.shaw at unlv.edu>> wrote:

To do this you need to use the advanced query parameter which, unfortunately, is not well documented. There are a few email threads that describe using the advanced search though:

http://lyralists.lyrasis.org/mailman/htdig/archivesspace_users_group/2015-June/001734.html<https://nam05.safelinks.protection.outlook.com/?url=http%3A%2F%2Flyralists.lyrasis.org%2Fmailman%2Fhtdig%2Farchivesspace_users_group%2F2015-June%2F001734.html&data=02%7C01%7Cmark.custer%40yale.edu%7Caadd47a14a4540b975c708d7646695fa%7Cdd8cbebb21394df8b4114e3e87abeb5c%7C0%7C1%7C637088264072283080&sdata=4yFEuReYB%2BEvcysdh9ekHWIXjKMDcR%2BaeZ8LGWp1euU%3D&reserved=0>

I've formulated queries like you describe before (I'll have to dig through my notes to see if I can find it again); but the result set was consistently giving me back duplicate results for some unknown reason; so I stopped using it.

Ideally, we would be able to add a 'modified_since' parameter to each entity's endpoint to get the most recent set. The capability exists in the code, but hasn't been exposed to the REST end-point. I've submitted a ticket that will hopefully lead to this being resolved: https://archivesspace.atlassian.net/browse/ANW-962?filter=-2<https://nam05.safelinks.protection.outlook.com/?url=https%3A%2F%2Farchivesspace.atlassian.net%2Fbrowse%2FANW-962%3Ffilter%3D-2&data=02%7C01%7Cmark.custer%40yale.edu%7Caadd47a14a4540b975c708d7646695fa%7Cdd8cbebb21394df8b4114e3e87abeb5c%7C0%7C1%7C637088264072293075&sdata=KPuwZr2AFjD4JRBi%2Fm85%2Bd6UFdwm%2FCWuVQ4WwAoIkq4%3D&reserved=0>.


On Fri, Nov 8, 2019 at 7:07 AM Steve Mattison <smattiso at nd.edu<mailto:smattiso at nd.edu>> wrote:
Community,

I'm new to using ArchivesSpace, and new to using the AS API.  I need to use the API to search within a given repository to find records that have been modified after a particular time (e.g. modified within the last 48 hours).  (We then want to export metadata related to those resources or archival_objects for a project we're working on.)

I have found the documentation for search-this-repository<https://nam05.safelinks.protection.outlook.com/?url=http%3A%2F%2Farchivesspace.github.io%2Farchivesspace%2Fapi%2F%3Fshell%23search-this-repository&data=02%7C01%7Cmark.custer%40yale.edu%7Caadd47a14a4540b975c708d7646695fa%7Cdd8cbebb21394df8b4114e3e87abeb5c%7C0%7C1%7C637088264072303071&sdata=vf2nDbfS063gysonOFGU4bbKRJWi8bdb2Dxx1eh9d3I%3D&reserved=0>, but don't know how to formulate a query to find all resources and/or archival_objects where the system_mtime is after a particular time.  I would be fine with performing two searches, one for resources and one for archival_objects, if that is required.

Any help with the syntax for the query would be much appreciated.

Thanks for your help.

--
Steve Mattison
Lead Software Engineer, Digital Library Technologies
Hesburgh Libraries

University of Notre Dame
271 Hesburgh Library
Notre Dame, IN 46556-5629
o: 574-631-8559
e: steve.mattison at nd.edu<mailto:steve.mattison at nd.edu>

[https://docs.google.com/uc?export=download&id=1eLUXKKJMijoIFzQtpJutmM1uLHON9ZDt&revid=0B-gl36FdlSuTV2ZPM1NBek5HamNiOWN1UllhT3d2VWtCU3hjPQ]
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From seth.shaw at unlv.edu  Fri Nov  8 11:26:22 2019
From: seth.shaw at unlv.edu (Seth Shaw)
Date: Fri, 8 Nov 2019 08:26:22 -0800
Subject: [Archivesspace_Users_Group] Help using AS Restful API to query
In-Reply-To: <BYAPR08MB607180F98817275CE0B1343E8C7B0@BYAPR08MB6071.namprd08.prod.outlook.com>
References: <CACO2ufeMu1bwV4tiiXc82Qoubrf8bHBYZ7zHmjMDzTbp432jSg@mail.gmail.com>
 <CANuEgP5ziSyPHUJr55muVOOzZWaZHE1_DZU=bk77h5Amhc-p8Q@mail.gmail.com>
 <2EB40404-8923-4535-9304-325F71AD6288@hudmol.com>
 <CANuEgP5m8hQRp3wTbt5pp+NVT1NW42G7YzD2FtaV8k-1HugBsg@mail.gmail.com>
 <134BE54E-AB80-4447-8BBB-204DC7DE7B83@hudmol.com>
 <CANuEgP78_DV+mzRF-qYSBBFj+oE=idO5QOE1yjM6ze88Cioivg@mail.gmail.com>
 <BYAPR08MB607180F98817275CE0B1343E8C7B0@BYAPR08MB6071.namprd08.prod.outlook.com>
Message-ID: <CANuEgP41cLcs__pPwYih3fMkiXGFjDRaeQCqfVv9GR1nJxGkAw@mail.gmail.com>

Thanks, James and Mark. I appreciate the additional pointers. (And sorry
for high-jacking your thread, Steve!)

On Fri, Nov 8, 2019 at 8:20 AM Custer, Mark <mark.custer at yale.edu> wrote:

> Seth,
>
>
>
> Here?s another example:
>
>
>
> search?type[]=archival_object&page=1&aq=
>
> {
>     "query": {
>         "op": "AND",
>         "subqueries": [
>             {
>                 "field": "keyword",
>                 "value": "39002102378974",
>                 "jsonmodel_type": "field_query",
>                 "negated": false,
>                 "literal": false
>             },
>             {
>                 "field": "types",
>                 "value": "pui",
>                 "jsonmodel_type": "field_query",
>                 "negated": true
>             }
>         ],
>         "jsonmodel_type": "boolean_query"
>     },
>     "jsonmodel_type": "advanced_query"
> }
>
>
>
> In that case, for example, we might have one archival object where that
> barcode has been applied.  In the Solr index, there will be two documents,
> if and only if that record has been published.  But, we can exclude the PUI
> document in the result set with that second part of the subquery.
>
>
>
> Mark
>
>
>
>
>
> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:
> archivesspace_users_group-bounces at lyralists.lyrasis.org] *On Behalf Of *Seth
> Shaw
> *Sent:* Friday, 08 November, 2019 11:13 AM
> *To:* Archivesspace Users Group <
> archivesspace_users_group at lyralists.lyrasis.org>
> *Subject:* Re: [Archivesspace_Users_Group] Help using AS Restful API to
> query
>
>
>
> That might be it. We don't use the PUI for patron access; but we do still
> have it left on as the staff occasionally look at it. Certainly something
> to investigate.
>
>
>
> Regardless, either the API should use *one* index consistently, have a
> documented filter (I don't see one there) and/or give some other obvious
> indication as to where a result came from.
>
>
>
> On Fri, Nov 8, 2019 at 8:02 AM James Bullen <james at hudmol.com> wrote:
>
>
>
> Hi Seth,
>
>
>
> I?m not seeing that. Could it be you?re seeing pui docs as well - the
> instance I?m testing on has the pui turned off.
>
>
>
>
>
> Cheers,
>
> James
>
>
>
>
>
> On Nov 8, 2019, at 10:51 AM, Seth Shaw <seth.shaw at unlv.edu> wrote:
>
>
>
> James, I was hoping using the filter as you described would remove the
> duplicate results issue I was having by using the advanced query compound
> search; but I'm seeing the same thing as before.
>
>
>
> Running the search via the
> API: 'archivestest:8089/search?type[]=archival_object&page=1&filter={"query":{"comparator":"greater_than","field":"system_mtime","value":"2019-10-02","jsonmodel_type":"date_field_query"}}'
> returns, in part,
> `{"page_size":10,"first_page":1,"last_page":874,"this_page":1,"offset_first":1,"offset_last":10,"total_hits":8732,`
> ...
>
>
>
> Whereas the SQL query `SELECT count(*) FROM archival_object WHERE
> system_mtime > '2019-10-02';` is returning "4369" (half the results of the
> REST query).
>
>
>
> Have you run into this issue before?
>
>
>
>
>
>
>
> On Fri, Nov 8, 2019 at 7:34 AM James Bullen <james at hudmol.com> wrote:
>
>
>
> Something like this works for me:
>
>
>
> /search type[]=resource type[]=archival_object page=1
> filter={"query":{"comparator":"greater_than","field":"system_mtime","value":"2019-10-02","jsonmodel_type":"date_field_query"}}
>
>
>
>
>
>
>
>
>
> On Nov 8, 2019, at 10:24 AM, Seth Shaw <seth.shaw at unlv.edu> wrote:
>
>
>
> To do this you need to use the advanced query parameter which,
> unfortunately, is not well documented. There are a few email threads that
> describe using the advanced search though:
>
>
>
>
> http://lyralists.lyrasis.org/mailman/htdig/archivesspace_users_group/2015-June/001734.html
> <https://nam05.safelinks.protection.outlook.com/?url=http%3A%2F%2Flyralists.lyrasis.org%2Fmailman%2Fhtdig%2Farchivesspace_users_group%2F2015-June%2F001734.html&data=02%7C01%7Cmark.custer%40yale.edu%7Caadd47a14a4540b975c708d7646695fa%7Cdd8cbebb21394df8b4114e3e87abeb5c%7C0%7C1%7C637088264072283080&sdata=4yFEuReYB%2BEvcysdh9ekHWIXjKMDcR%2BaeZ8LGWp1euU%3D&reserved=0>
>
>
>
> I've formulated queries like you describe before (I'll have to dig through
> my notes to see if I can find it again); but the result set was
> consistently giving me back duplicate results for some unknown reason; so I
> stopped using it.
>
>
>
> Ideally, we would be able to add a 'modified_since' parameter to each
> entity's endpoint to get the most recent set. The capability exists in the
> code, but hasn't been exposed to the REST end-point. I've submitted a
> ticket that will hopefully lead to this being resolved:
> https://archivesspace.atlassian.net/browse/ANW-962?filter=-2
> <https://nam05.safelinks.protection.outlook.com/?url=https%3A%2F%2Farchivesspace.atlassian.net%2Fbrowse%2FANW-962%3Ffilter%3D-2&data=02%7C01%7Cmark.custer%40yale.edu%7Caadd47a14a4540b975c708d7646695fa%7Cdd8cbebb21394df8b4114e3e87abeb5c%7C0%7C1%7C637088264072293075&sdata=KPuwZr2AFjD4JRBi%2Fm85%2Bd6UFdwm%2FCWuVQ4WwAoIkq4%3D&reserved=0>
> .
>
>
>
>
>
> On Fri, Nov 8, 2019 at 7:07 AM Steve Mattison <smattiso at nd.edu> wrote:
>
> Community,
>
>
>
> I'm new to using ArchivesSpace, and new to using the AS API.  I need to
> use the API to search within a given repository to find records that have
> been modified after a particular time (e.g. modified within the last 48
> hours).  (We then want to export metadata related to those resources or
> archival_objects for a project we're working on.)
>
>
>
> I have found the documentation for search-this-repository
> <https://nam05.safelinks.protection.outlook.com/?url=http%3A%2F%2Farchivesspace.github.io%2Farchivesspace%2Fapi%2F%3Fshell%23search-this-repository&data=02%7C01%7Cmark.custer%40yale.edu%7Caadd47a14a4540b975c708d7646695fa%7Cdd8cbebb21394df8b4114e3e87abeb5c%7C0%7C1%7C637088264072303071&sdata=vf2nDbfS063gysonOFGU4bbKRJWi8bdb2Dxx1eh9d3I%3D&reserved=0>,
> but don't know how to formulate a query to find all resources and/or
> archival_objects where the system_mtime is after a particular time.  I
> would be fine with performing two searches, one for resources and one for
> archival_objects, if that is required.
>
>
>
> Any help with the syntax for the query would be much appreciated.
>
>
>
> Thanks for your help.
>
>
>
> --
>
> *Steve Mattison*
>
> *Lead Software Engineer, Digital Library Technologies*
>
> *Hesburgh Libraries*
>
>
>
> *University of Notre Dame*
>
> 271 Hesburgh Library
>
> Notre Dame, IN 46556-5629
>
> *o:* 574-631-8559
>
> *e: *steve.mattison at nd.edu
>
>
>
> _______________________________________________
> Archivesspace_Users_Group mailing list
> Archivesspace_Users_Group at lyralists.lyrasis.org
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
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>
> _______________________________________________
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> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
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>
>
> !DSPAM:5dc588a9250937848916637!
>
>
>
> _______________________________________________
> Archivesspace_Users_Group mailing list
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> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
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>
> !DSPAM:5dc58f16257571993821028!
> _______________________________________________
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> Archivesspace_Users_Group at lyralists.lyrasis.org
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
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>
>
> !DSPAM:5dc58f16257571993821028!
>
>
>
> _______________________________________________
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> Archivesspace_Users_Group at lyralists.lyrasis.org
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
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>
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From smattiso at nd.edu  Fri Nov  8 11:52:43 2019
From: smattiso at nd.edu (Steve Mattison)
Date: Fri, 8 Nov 2019 11:52:43 -0500
Subject: [Archivesspace_Users_Group] Help using AS Restful API to query
In-Reply-To: <CANuEgP41cLcs__pPwYih3fMkiXGFjDRaeQCqfVv9GR1nJxGkAw@mail.gmail.com>
References: <CACO2ufeMu1bwV4tiiXc82Qoubrf8bHBYZ7zHmjMDzTbp432jSg@mail.gmail.com>
 <CANuEgP5ziSyPHUJr55muVOOzZWaZHE1_DZU=bk77h5Amhc-p8Q@mail.gmail.com>
 <2EB40404-8923-4535-9304-325F71AD6288@hudmol.com>
 <CANuEgP5m8hQRp3wTbt5pp+NVT1NW42G7YzD2FtaV8k-1HugBsg@mail.gmail.com>
 <134BE54E-AB80-4447-8BBB-204DC7DE7B83@hudmol.com>
 <CANuEgP78_DV+mzRF-qYSBBFj+oE=idO5QOE1yjM6ze88Cioivg@mail.gmail.com>
 <BYAPR08MB607180F98817275CE0B1343E8C7B0@BYAPR08MB6071.namprd08.prod.outlook.com>
 <CANuEgP41cLcs__pPwYih3fMkiXGFjDRaeQCqfVv9GR1nJxGkAw@mail.gmail.com>
Message-ID: <CACO2ufeefMbW+NrJGV=haYZyNYXT-JvuyfRaRo5cmW4C2hcKmw@mail.gmail.com>

This has all been most helpful.  I've now successfully queried based upon
system_mdate, next, I'll eliminate the pui entries, and I think I'll be all
set.

Thank you everyone for all your help.


On Fri, Nov 8, 2019 at 11:26 AM Seth Shaw <seth.shaw at unlv.edu> wrote:

> Thanks, James and Mark. I appreciate the additional pointers. (And sorry
> for high-jacking your thread, Steve!)
>
> On Fri, Nov 8, 2019 at 8:20 AM Custer, Mark <mark.custer at yale.edu> wrote:
>
>> Seth,
>>
>>
>>
>> Here?s another example:
>>
>>
>>
>> search?type[]=archival_object&page=1&aq=
>>
>> {
>>     "query": {
>>         "op": "AND",
>>         "subqueries": [
>>             {
>>                 "field": "keyword",
>>                 "value": "39002102378974",
>>                 "jsonmodel_type": "field_query",
>>                 "negated": false,
>>                 "literal": false
>>             },
>>             {
>>                 "field": "types",
>>                 "value": "pui",
>>                 "jsonmodel_type": "field_query",
>>                 "negated": true
>>             }
>>         ],
>>         "jsonmodel_type": "boolean_query"
>>     },
>>     "jsonmodel_type": "advanced_query"
>> }
>>
>>
>>
>> In that case, for example, we might have one archival object where that
>> barcode has been applied.  In the Solr index, there will be two documents,
>> if and only if that record has been published.  But, we can exclude the PUI
>> document in the result set with that second part of the subquery.
>>
>>
>>
>> Mark
>>
>>
>>
>>
>>
>> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:
>> archivesspace_users_group-bounces at lyralists.lyrasis.org] *On Behalf Of *Seth
>> Shaw
>> *Sent:* Friday, 08 November, 2019 11:13 AM
>> *To:* Archivesspace Users Group <
>> archivesspace_users_group at lyralists.lyrasis.org>
>> *Subject:* Re: [Archivesspace_Users_Group] Help using AS Restful API to
>> query
>>
>>
>>
>> That might be it. We don't use the PUI for patron access; but we do still
>> have it left on as the staff occasionally look at it. Certainly something
>> to investigate.
>>
>>
>>
>> Regardless, either the API should use *one* index consistently, have a
>> documented filter (I don't see one there) and/or give some other obvious
>> indication as to where a result came from.
>>
>>
>>
>> On Fri, Nov 8, 2019 at 8:02 AM James Bullen <james at hudmol.com> wrote:
>>
>>
>>
>> Hi Seth,
>>
>>
>>
>> I?m not seeing that. Could it be you?re seeing pui docs as well - the
>> instance I?m testing on has the pui turned off.
>>
>>
>>
>>
>>
>> Cheers,
>>
>> James
>>
>>
>>
>>
>>
>> On Nov 8, 2019, at 10:51 AM, Seth Shaw <seth.shaw at unlv.edu> wrote:
>>
>>
>>
>> James, I was hoping using the filter as you described would remove the
>> duplicate results issue I was having by using the advanced query compound
>> search; but I'm seeing the same thing as before.
>>
>>
>>
>> Running the search via the
>> API: 'archivestest:8089/search?type[]=archival_object&page=1&filter={"query":{"comparator":"greater_than","field":"system_mtime","value":"2019-10-02","jsonmodel_type":"date_field_query"}}'
>> returns, in part,
>> `{"page_size":10,"first_page":1,"last_page":874,"this_page":1,"offset_first":1,"offset_last":10,"total_hits":8732,`
>> ...
>>
>>
>>
>> Whereas the SQL query `SELECT count(*) FROM archival_object WHERE
>> system_mtime > '2019-10-02';` is returning "4369" (half the results of the
>> REST query).
>>
>>
>>
>> Have you run into this issue before?
>>
>>
>>
>>
>>
>>
>>
>> On Fri, Nov 8, 2019 at 7:34 AM James Bullen <james at hudmol.com> wrote:
>>
>>
>>
>> Something like this works for me:
>>
>>
>>
>> /search type[]=resource type[]=archival_object page=1
>> filter={"query":{"comparator":"greater_than","field":"system_mtime","value":"2019-10-02","jsonmodel_type":"date_field_query"}}
>>
>>
>>
>>
>>
>>
>>
>>
>>
>> On Nov 8, 2019, at 10:24 AM, Seth Shaw <seth.shaw at unlv.edu> wrote:
>>
>>
>>
>> To do this you need to use the advanced query parameter which,
>> unfortunately, is not well documented. There are a few email threads that
>> describe using the advanced search though:
>>
>>
>>
>>
>> http://lyralists.lyrasis.org/mailman/htdig/archivesspace_users_group/2015-June/001734.html
>> <https://nam05.safelinks.protection.outlook.com/?url=http%3A%2F%2Flyralists.lyrasis.org%2Fmailman%2Fhtdig%2Farchivesspace_users_group%2F2015-June%2F001734.html&data=02%7C01%7Cmark.custer%40yale.edu%7Caadd47a14a4540b975c708d7646695fa%7Cdd8cbebb21394df8b4114e3e87abeb5c%7C0%7C1%7C637088264072283080&sdata=4yFEuReYB%2BEvcysdh9ekHWIXjKMDcR%2BaeZ8LGWp1euU%3D&reserved=0>
>>
>>
>>
>> I've formulated queries like you describe before (I'll have to dig
>> through my notes to see if I can find it again); but the result set was
>> consistently giving me back duplicate results for some unknown reason; so I
>> stopped using it.
>>
>>
>>
>> Ideally, we would be able to add a 'modified_since' parameter to each
>> entity's endpoint to get the most recent set. The capability exists in the
>> code, but hasn't been exposed to the REST end-point. I've submitted a
>> ticket that will hopefully lead to this being resolved:
>> https://archivesspace.atlassian.net/browse/ANW-962?filter=-2
>> <https://nam05.safelinks.protection.outlook.com/?url=https%3A%2F%2Farchivesspace.atlassian.net%2Fbrowse%2FANW-962%3Ffilter%3D-2&data=02%7C01%7Cmark.custer%40yale.edu%7Caadd47a14a4540b975c708d7646695fa%7Cdd8cbebb21394df8b4114e3e87abeb5c%7C0%7C1%7C637088264072293075&sdata=KPuwZr2AFjD4JRBi%2Fm85%2Bd6UFdwm%2FCWuVQ4WwAoIkq4%3D&reserved=0>
>> .
>>
>>
>>
>>
>>
>> On Fri, Nov 8, 2019 at 7:07 AM Steve Mattison <smattiso at nd.edu> wrote:
>>
>> Community,
>>
>>
>>
>> I'm new to using ArchivesSpace, and new to using the AS API.  I need to
>> use the API to search within a given repository to find records that have
>> been modified after a particular time (e.g. modified within the last 48
>> hours).  (We then want to export metadata related to those resources or
>> archival_objects for a project we're working on.)
>>
>>
>>
>> I have found the documentation for search-this-repository
>> <https://nam05.safelinks.protection.outlook.com/?url=http%3A%2F%2Farchivesspace.github.io%2Farchivesspace%2Fapi%2F%3Fshell%23search-this-repository&data=02%7C01%7Cmark.custer%40yale.edu%7Caadd47a14a4540b975c708d7646695fa%7Cdd8cbebb21394df8b4114e3e87abeb5c%7C0%7C1%7C637088264072303071&sdata=vf2nDbfS063gysonOFGU4bbKRJWi8bdb2Dxx1eh9d3I%3D&reserved=0>,
>> but don't know how to formulate a query to find all resources and/or
>> archival_objects where the system_mtime is after a particular time.  I
>> would be fine with performing two searches, one for resources and one for
>> archival_objects, if that is required.
>>
>>
>>
>> Any help with the syntax for the query would be much appreciated.
>>
>>
>>
>> Thanks for your help.
>>
>>
>>
>> --
>>
>> *Steve Mattison*
>>
>> *Lead Software Engineer, Digital Library Technologies*
>>
>> *Hesburgh Libraries*
>>
>>
>>
>> *University of Notre Dame*
>>
>> 271 Hesburgh Library
>>
>> Notre Dame, IN 46556-5629
>>
>> *o:* 574-631-8559
>>
>> *e: *steve.mattison at nd.edu
>>
>>
>>
>> _______________________________________________
>> Archivesspace_Users_Group mailing list
>> Archivesspace_Users_Group at lyralists.lyrasis.org
>> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
>> <https://nam05.safelinks.protection.outlook.com/?url=http%3A%2F%2Flyralists.lyrasis.org%2Fmailman%2Flistinfo%2Farchivesspace_users_group&data=02%7C01%7Cmark.custer%40yale.edu%7Caadd47a14a4540b975c708d7646695fa%7Cdd8cbebb21394df8b4114e3e87abeb5c%7C0%7C1%7C637088264072303071&sdata=KptUzYO2Z%2F6MK5oG4i5EvjaX086LMzYc57R54tCOW68%3D&reserved=0>
>>
>> _______________________________________________
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>> Archivesspace_Users_Group at lyralists.lyrasis.org
>> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
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>>
>>
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>>
>>
>>
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>>
>> !DSPAM:5dc58f16257571993821028!
>> _______________________________________________
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>> Archivesspace_Users_Group at lyralists.lyrasis.org
>> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
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>>
>>
>> !DSPAM:5dc58f16257571993821028!
>>
>>
>>
>> _______________________________________________
>> Archivesspace_Users_Group mailing list
>> Archivesspace_Users_Group at lyralists.lyrasis.org
>> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
>> <https://nam05.safelinks.protection.outlook.com/?url=http%3A%2F%2Flyralists.lyrasis.org%2Fmailman%2Flistinfo%2Farchivesspace_users_group&data=02%7C01%7Cmark.custer%40yale.edu%7Caadd47a14a4540b975c708d7646695fa%7Cdd8cbebb21394df8b4114e3e87abeb5c%7C0%7C1%7C637088264072323057&sdata=CFnA%2F9EqZ%2FMaN24Fi0vGzbv15eyNijvhzO3dWKVGdjY%3D&reserved=0>
>>
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>> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
>>
> _______________________________________________
> Archivesspace_Users_Group mailing list
> Archivesspace_Users_Group at lyralists.lyrasis.org
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
>


-- 
*Steve Mattison*
*Lead Software Engineer, Digital Library Technologies*
*Hesburgh Libraries*

*University of Notre Dame*
271 Hesburgh Library
Notre Dame, IN 46556-5629
*o:* 574-631-8559
*e: *steve.mattison at nd.edu
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From mark.custer at yale.edu  Fri Nov  8 11:53:37 2019
From: mark.custer at yale.edu (Custer, Mark)
Date: Fri, 8 Nov 2019 16:53:37 +0000
Subject: [Archivesspace_Users_Group] Help using AS Restful API to query
In-Reply-To: <CANuEgP41cLcs__pPwYih3fMkiXGFjDRaeQCqfVv9GR1nJxGkAw@mail.gmail.com>
References: <CACO2ufeMu1bwV4tiiXc82Qoubrf8bHBYZ7zHmjMDzTbp432jSg@mail.gmail.com>
 <CANuEgP5ziSyPHUJr55muVOOzZWaZHE1_DZU=bk77h5Amhc-p8Q@mail.gmail.com>
 <2EB40404-8923-4535-9304-325F71AD6288@hudmol.com>
 <CANuEgP5m8hQRp3wTbt5pp+NVT1NW42G7YzD2FtaV8k-1HugBsg@mail.gmail.com>
 <134BE54E-AB80-4447-8BBB-204DC7DE7B83@hudmol.com>
 <CANuEgP78_DV+mzRF-qYSBBFj+oE=idO5QOE1yjM6ze88Cioivg@mail.gmail.com>
 <BYAPR08MB607180F98817275CE0B1343E8C7B0@BYAPR08MB6071.namprd08.prod.outlook.com>
 <CANuEgP41cLcs__pPwYih3fMkiXGFjDRaeQCqfVv9GR1nJxGkAw@mail.gmail.com>
Message-ID: <BYAPR08MB6071E7E62631795F3E0644E68C7B0@BYAPR08MB6071.namprd08.prod.outlook.com>

And Steve, now that I?m looking at your question, I *think* that everything already mentioned should point you in the right direction for doing that search with the API.

It sounds like your use case might be aimed at performing very granular updates, but in case it?s helpful, here?s the approach that Hudson Molonglo (thanks James, et al.!) provided for us so that we can figure out which finding aids to export, adding a new endpoint named ?/resource-update-feed? via a plugin. See https://github.com/hudmol/archivesspace_export_service/tree/master/backend .  In this case, we wanted to know not just when a resource or archival record had been edited in a finding aid, but when any of the records that link to it were (e.g. the archival object wasn?t edited, but an associated digital object was).  We use that endpoint as part of a larger service, but I?ve also found it useful in other contexts.

Additionally, it was important to figure out which records had been unpublished or suppressed since a particular time, which is why I like this approach, since the idea is that you send a request to that new endpoint, and it will return to you a list of IDs that need to be added (either because they?re brand new or because they?ve been edited), as well as a list of IDs that should be removed.  Again, this use case was just for Resource records, but I imagine that a similar approach would be useful for other record types.

Mark







From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Seth Shaw
Sent: Friday, 08 November, 2019 11:26 AM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] Help using AS Restful API to query

Thanks, James and Mark. I appreciate the additional pointers. (And sorry for high-jacking your thread, Steve!)

On Fri, Nov 8, 2019 at 8:20 AM Custer, Mark <mark.custer at yale.edu<mailto:mark.custer at yale.edu>> wrote:
Seth,

Here?s another example:

search?type[]=archival_object&page=1&aq=
{
    "query": {
        "op": "AND",
        "subqueries": [
            {
                "field": "keyword",
                "value": "39002102378974",
                "jsonmodel_type": "field_query",
                "negated": false,
                "literal": false
            },
            {
                "field": "types",
                "value": "pui",
                "jsonmodel_type": "field_query",
                "negated": true
            }
        ],
        "jsonmodel_type": "boolean_query"
    },
    "jsonmodel_type": "advanced_query"
}

In that case, for example, we might have one archival object where that barcode has been applied.  In the Solr index, there will be two documents, if and only if that record has been published.  But, we can exclude the PUI document in the result set with that second part of the subquery.

Mark


From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>] On Behalf Of Seth Shaw
Sent: Friday, 08 November, 2019 11:13 AM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: Re: [Archivesspace_Users_Group] Help using AS Restful API to query

That might be it. We don't use the PUI for patron access; but we do still have it left on as the staff occasionally look at it. Certainly something to investigate.

Regardless, either the API should use one index consistently, have a documented filter (I don't see one there) and/or give some other obvious indication as to where a result came from.

On Fri, Nov 8, 2019 at 8:02 AM James Bullen <james at hudmol.com<mailto:james at hudmol.com>> wrote:

Hi Seth,

I?m not seeing that. Could it be you?re seeing pui docs as well - the instance I?m testing on has the pui turned off.


Cheers,
James


On Nov 8, 2019, at 10:51 AM, Seth Shaw <seth.shaw at unlv.edu<mailto:seth.shaw at unlv.edu>> wrote:

James, I was hoping using the filter as you described would remove the duplicate results issue I was having by using the advanced query compound search; but I'm seeing the same thing as before.

Running the search via the API: 'archivestest:8089/search?type[]=archival_object&page=1&filter={"query":{"comparator":"greater_than","field":"system_mtime","value":"2019-10-02","jsonmodel_type":"date_field_query"}}' returns, in part, `{"page_size":10,"first_page":1,"last_page":874,"this_page":1,"offset_first":1,"offset_last":10,"total_hits":8732,` ...

Whereas the SQL query `SELECT count(*) FROM archival_object WHERE system_mtime > '2019-10-02';` is returning "4369" (half the results of the REST query).

Have you run into this issue before?



On Fri, Nov 8, 2019 at 7:34 AM James Bullen <james at hudmol.com<mailto:james at hudmol.com>> wrote:

Something like this works for me:

/search type[]=resource type[]=archival_object page=1 filter={"query":{"comparator":"greater_than","field":"system_mtime","value":"2019-10-02","jsonmodel_type":"date_field_query"}}




On Nov 8, 2019, at 10:24 AM, Seth Shaw <seth.shaw at unlv.edu<mailto:seth.shaw at unlv.edu>> wrote:

To do this you need to use the advanced query parameter which, unfortunately, is not well documented. There are a few email threads that describe using the advanced search though:

http://lyralists.lyrasis.org/mailman/htdig/archivesspace_users_group/2015-June/001734.html<https://nam05.safelinks.protection.outlook.com/?url=http%3A%2F%2Flyralists.lyrasis.org%2Fmailman%2Fhtdig%2Farchivesspace_users_group%2F2015-June%2F001734.html&data=02%7C01%7Cmark.custer%40yale.edu%7C14a98c82e2d841b696f508d764686ccb%7Cdd8cbebb21394df8b4114e3e87abeb5c%7C0%7C1%7C637088271973732409&sdata=4HOPKRSdqZZdb%2FZ15TJsDOQ%2B%2FxQrFf8Msy9nE77wGQc%3D&reserved=0>

I've formulated queries like you describe before (I'll have to dig through my notes to see if I can find it again); but the result set was consistently giving me back duplicate results for some unknown reason; so I stopped using it.

Ideally, we would be able to add a 'modified_since' parameter to each entity's endpoint to get the most recent set. The capability exists in the code, but hasn't been exposed to the REST end-point. I've submitted a ticket that will hopefully lead to this being resolved: https://archivesspace.atlassian.net/browse/ANW-962?filter=-2<https://nam05.safelinks.protection.outlook.com/?url=https%3A%2F%2Farchivesspace.atlassian.net%2Fbrowse%2FANW-962%3Ffilter%3D-2&data=02%7C01%7Cmark.custer%40yale.edu%7C14a98c82e2d841b696f508d764686ccb%7Cdd8cbebb21394df8b4114e3e87abeb5c%7C0%7C1%7C637088271973742403&sdata=Mju0CwGm0Fqsvy5bi6G45brUiBOylJiZPYHgXoTNv1U%3D&reserved=0>.


On Fri, Nov 8, 2019 at 7:07 AM Steve Mattison <smattiso at nd.edu<mailto:smattiso at nd.edu>> wrote:
Community,

I'm new to using ArchivesSpace, and new to using the AS API.  I need to use the API to search within a given repository to find records that have been modified after a particular time (e.g. modified within the last 48 hours).  (We then want to export metadata related to those resources or archival_objects for a project we're working on.)

I have found the documentation for search-this-repository<https://nam05.safelinks.protection.outlook.com/?url=http%3A%2F%2Farchivesspace.github.io%2Farchivesspace%2Fapi%2F%3Fshell%23search-this-repository&data=02%7C01%7Cmark.custer%40yale.edu%7C14a98c82e2d841b696f508d764686ccb%7Cdd8cbebb21394df8b4114e3e87abeb5c%7C0%7C1%7C637088271973752395&sdata=7WZLNWnShXavBBsLzHPBDZzLutLClo%2BwNeevuUvd9eI%3D&reserved=0>, but don't know how to formulate a query to find all resources and/or archival_objects where the system_mtime is after a particular time.  I would be fine with performing two searches, one for resources and one for archival_objects, if that is required.

Any help with the syntax for the query would be much appreciated.

Thanks for your help.

--
Steve Mattison
Lead Software Engineer, Digital Library Technologies
Hesburgh Libraries

University of Notre Dame
271 Hesburgh Library
Notre Dame, IN 46556-5629
o: 574-631-8559
e: steve.mattison at nd.edu<mailto:steve.mattison at nd.edu>

[https://docs.google.com/uc?export=download&id=1eLUXKKJMijoIFzQtpJutmM1uLHON9ZDt&revid=0B-gl36FdlSuTV2ZPM1NBek5HamNiOWN1UllhT3d2VWtCU3hjPQ]
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From smattiso at nd.edu  Fri Nov  8 12:00:59 2019
From: smattiso at nd.edu (Steve Mattison)
Date: Fri, 8 Nov 2019 12:00:59 -0500
Subject: [Archivesspace_Users_Group] Help using AS Restful API to query
In-Reply-To: <BYAPR08MB6071E7E62631795F3E0644E68C7B0@BYAPR08MB6071.namprd08.prod.outlook.com>
References: <CACO2ufeMu1bwV4tiiXc82Qoubrf8bHBYZ7zHmjMDzTbp432jSg@mail.gmail.com>
 <CANuEgP5ziSyPHUJr55muVOOzZWaZHE1_DZU=bk77h5Amhc-p8Q@mail.gmail.com>
 <2EB40404-8923-4535-9304-325F71AD6288@hudmol.com>
 <CANuEgP5m8hQRp3wTbt5pp+NVT1NW42G7YzD2FtaV8k-1HugBsg@mail.gmail.com>
 <134BE54E-AB80-4447-8BBB-204DC7DE7B83@hudmol.com>
 <CANuEgP78_DV+mzRF-qYSBBFj+oE=idO5QOE1yjM6ze88Cioivg@mail.gmail.com>
 <BYAPR08MB607180F98817275CE0B1343E8C7B0@BYAPR08MB6071.namprd08.prod.outlook.com>
 <CANuEgP41cLcs__pPwYih3fMkiXGFjDRaeQCqfVv9GR1nJxGkAw@mail.gmail.com>
 <BYAPR08MB6071E7E62631795F3E0644E68C7B0@BYAPR08MB6071.namprd08.prod.outlook.com>
Message-ID: <CACO2ufcrhUCeMkRFdUd36Lj0WiTWOs6ORfYiiQXUQdwJ+=xhCg@mail.gmail.com>

This is very helpful.
Thank you so much for passing this along.


On Fri, Nov 8, 2019 at 11:53 AM Custer, Mark <mark.custer at yale.edu> wrote:

> And Steve, now that I?m looking at your question, I **think** that
> everything already mentioned should point you in the right direction for
> doing that search with the API.
>
>
>
> It sounds like your use case might be aimed at performing very granular
> updates, but in case it?s helpful, here?s the approach that Hudson Molonglo
> (thanks James, et al.!) provided for us so that we can figure out which
> finding aids to export, adding a new endpoint named ?/resource-update-feed?
> via a plugin. See
> https://github.com/hudmol/archivesspace_export_service/tree/master/backend
> .  In this case, we wanted to know not just when a resource or archival
> record had been edited in a finding aid, but when any of the records that
> link to it were (e.g. the archival object wasn?t edited, but an associated
> digital object was).  We use that endpoint as part of a larger service, but
> I?ve also found it useful in other contexts.
>
>
>
> Additionally, it was important to figure out which records had been
> unpublished or suppressed since a particular time, which is why I like this
> approach, since the idea is that you send a request to that new endpoint,
> and it will return to you a list of IDs that need to be added (either
> because they?re brand new or because they?ve been edited), as well as a
> list of IDs that should be removed.  Again, this use case was just for
> Resource records, but I imagine that a similar approach would be useful for
> other record types.
>
>
>
> Mark
>
>
>
>
>
>
>
>
>
>
>
>
>
>
>
> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:
> archivesspace_users_group-bounces at lyralists.lyrasis.org] *On Behalf Of *Seth
> Shaw
> *Sent:* Friday, 08 November, 2019 11:26 AM
> *To:* Archivesspace Users Group <
> archivesspace_users_group at lyralists.lyrasis.org>
> *Subject:* Re: [Archivesspace_Users_Group] Help using AS Restful API to
> query
>
>
>
> Thanks, James and Mark. I appreciate the additional pointers. (And sorry
> for high-jacking your thread, Steve!)
>
>
>
> On Fri, Nov 8, 2019 at 8:20 AM Custer, Mark <mark.custer at yale.edu> wrote:
>
> Seth,
>
>
>
> Here?s another example:
>
>
>
> search?type[]=archival_object&page=1&aq=
>
> {
>     "query": {
>         "op": "AND",
>         "subqueries": [
>             {
>                 "field": "keyword",
>                 "value": "39002102378974",
>                 "jsonmodel_type": "field_query",
>                 "negated": false,
>                 "literal": false
>             },
>             {
>                 "field": "types",
>                 "value": "pui",
>                 "jsonmodel_type": "field_query",
>                 "negated": true
>             }
>         ],
>         "jsonmodel_type": "boolean_query"
>     },
>     "jsonmodel_type": "advanced_query"
> }
>
>
>
> In that case, for example, we might have one archival object where that
> barcode has been applied.  In the Solr index, there will be two documents,
> if and only if that record has been published.  But, we can exclude the PUI
> document in the result set with that second part of the subquery.
>
>
>
> Mark
>
>
>
>
>
> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:
> archivesspace_users_group-bounces at lyralists.lyrasis.org] *On Behalf Of *Seth
> Shaw
> *Sent:* Friday, 08 November, 2019 11:13 AM
> *To:* Archivesspace Users Group <
> archivesspace_users_group at lyralists.lyrasis.org>
> *Subject:* Re: [Archivesspace_Users_Group] Help using AS Restful API to
> query
>
>
>
> That might be it. We don't use the PUI for patron access; but we do still
> have it left on as the staff occasionally look at it. Certainly something
> to investigate.
>
>
>
> Regardless, either the API should use *one* index consistently, have a
> documented filter (I don't see one there) and/or give some other obvious
> indication as to where a result came from.
>
>
>
> On Fri, Nov 8, 2019 at 8:02 AM James Bullen <james at hudmol.com> wrote:
>
>
>
> Hi Seth,
>
>
>
> I?m not seeing that. Could it be you?re seeing pui docs as well - the
> instance I?m testing on has the pui turned off.
>
>
>
>
>
> Cheers,
>
> James
>
>
>
>
>
> On Nov 8, 2019, at 10:51 AM, Seth Shaw <seth.shaw at unlv.edu> wrote:
>
>
>
> James, I was hoping using the filter as you described would remove the
> duplicate results issue I was having by using the advanced query compound
> search; but I'm seeing the same thing as before.
>
>
>
> Running the search via the
> API: 'archivestest:8089/search?type[]=archival_object&page=1&filter={"query":{"comparator":"greater_than","field":"system_mtime","value":"2019-10-02","jsonmodel_type":"date_field_query"}}'
> returns, in part,
> `{"page_size":10,"first_page":1,"last_page":874,"this_page":1,"offset_first":1,"offset_last":10,"total_hits":8732,`
> ...
>
>
>
> Whereas the SQL query `SELECT count(*) FROM archival_object WHERE
> system_mtime > '2019-10-02';` is returning "4369" (half the results of the
> REST query).
>
>
>
> Have you run into this issue before?
>
>
>
>
>
>
>
> On Fri, Nov 8, 2019 at 7:34 AM James Bullen <james at hudmol.com> wrote:
>
>
>
> Something like this works for me:
>
>
>
> /search type[]=resource type[]=archival_object page=1
> filter={"query":{"comparator":"greater_than","field":"system_mtime","value":"2019-10-02","jsonmodel_type":"date_field_query"}}
>
>
>
>
>
>
>
>
>
> On Nov 8, 2019, at 10:24 AM, Seth Shaw <seth.shaw at unlv.edu> wrote:
>
>
>
> To do this you need to use the advanced query parameter which,
> unfortunately, is not well documented. There are a few email threads that
> describe using the advanced search though:
>
>
>
>
> http://lyralists.lyrasis.org/mailman/htdig/archivesspace_users_group/2015-June/001734.html
> <https://nam05.safelinks.protection.outlook.com/?url=http%3A%2F%2Flyralists.lyrasis.org%2Fmailman%2Fhtdig%2Farchivesspace_users_group%2F2015-June%2F001734.html&data=02%7C01%7Cmark.custer%40yale.edu%7C14a98c82e2d841b696f508d764686ccb%7Cdd8cbebb21394df8b4114e3e87abeb5c%7C0%7C1%7C637088271973732409&sdata=4HOPKRSdqZZdb%2FZ15TJsDOQ%2B%2FxQrFf8Msy9nE77wGQc%3D&reserved=0>
>
>
>
> I've formulated queries like you describe before (I'll have to dig through
> my notes to see if I can find it again); but the result set was
> consistently giving me back duplicate results for some unknown reason; so I
> stopped using it.
>
>
>
> Ideally, we would be able to add a 'modified_since' parameter to each
> entity's endpoint to get the most recent set. The capability exists in the
> code, but hasn't been exposed to the REST end-point. I've submitted a
> ticket that will hopefully lead to this being resolved:
> https://archivesspace.atlassian.net/browse/ANW-962?filter=-2
> <https://nam05.safelinks.protection.outlook.com/?url=https%3A%2F%2Farchivesspace.atlassian.net%2Fbrowse%2FANW-962%3Ffilter%3D-2&data=02%7C01%7Cmark.custer%40yale.edu%7C14a98c82e2d841b696f508d764686ccb%7Cdd8cbebb21394df8b4114e3e87abeb5c%7C0%7C1%7C637088271973742403&sdata=Mju0CwGm0Fqsvy5bi6G45brUiBOylJiZPYHgXoTNv1U%3D&reserved=0>
> .
>
>
>
>
>
> On Fri, Nov 8, 2019 at 7:07 AM Steve Mattison <smattiso at nd.edu> wrote:
>
> Community,
>
>
>
> I'm new to using ArchivesSpace, and new to using the AS API.  I need to
> use the API to search within a given repository to find records that have
> been modified after a particular time (e.g. modified within the last 48
> hours).  (We then want to export metadata related to those resources or
> archival_objects for a project we're working on.)
>
>
>
> I have found the documentation for search-this-repository
> <https://nam05.safelinks.protection.outlook.com/?url=http%3A%2F%2Farchivesspace.github.io%2Farchivesspace%2Fapi%2F%3Fshell%23search-this-repository&data=02%7C01%7Cmark.custer%40yale.edu%7C14a98c82e2d841b696f508d764686ccb%7Cdd8cbebb21394df8b4114e3e87abeb5c%7C0%7C1%7C637088271973752395&sdata=7WZLNWnShXavBBsLzHPBDZzLutLClo%2BwNeevuUvd9eI%3D&reserved=0>,
> but don't know how to formulate a query to find all resources and/or
> archival_objects where the system_mtime is after a particular time.  I
> would be fine with performing two searches, one for resources and one for
> archival_objects, if that is required.
>
>
>
> Any help with the syntax for the query would be much appreciated.
>
>
>
> Thanks for your help.
>
>
>
> --
>
> *Steve Mattison*
>
> *Lead Software Engineer, Digital Library Technologies*
>
> *Hesburgh Libraries*
>
>
>
> *University of Notre Dame*
>
> 271 Hesburgh Library
>
> Notre Dame, IN 46556-5629
>
> *o:* 574-631-8559
>
> *e: *steve.mattison at nd.edu
>
>
>
> [image:
> https://docs.google.com/uc?export=download&id=1eLUXKKJMijoIFzQtpJutmM1uLHON9ZDt&revid=0B-gl36FdlSuTV2ZPM1NBek5HamNiOWN1UllhT3d2VWtCU3hjPQ]
>
> _______________________________________________
> Archivesspace_Users_Group mailing list
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> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
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>
> _______________________________________________
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> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
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>
>
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>
>
>
> _______________________________________________
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> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
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> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
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>
>
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>
>
>
> _______________________________________________
> Archivesspace_Users_Group mailing list
> Archivesspace_Users_Group at lyralists.lyrasis.org
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
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>
> _______________________________________________
> Archivesspace_Users_Group mailing list
> Archivesspace_Users_Group at lyralists.lyrasis.org
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
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> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
>


-- 
*Steve Mattison*
*Lead Software Engineer, Digital Library Technologies*
*Hesburgh Libraries*

*University of Notre Dame*
271 Hesburgh Library
Notre Dame, IN 46556-5629
*o:* 574-631-8559
*e: *steve.mattison at nd.edu
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From kws2126 at columbia.edu  Fri Nov  8 12:12:13 2019
From: kws2126 at columbia.edu (Kevin W. Schlottmann)
Date: Fri, 8 Nov 2019 12:12:13 -0500
Subject: [Archivesspace_Users_Group] Help using AS Restful API to query
In-Reply-To: <CACO2ufcrhUCeMkRFdUd36Lj0WiTWOs6ORfYiiQXUQdwJ+=xhCg@mail.gmail.com>
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 <2EB40404-8923-4535-9304-325F71AD6288@hudmol.com>
 <CANuEgP5m8hQRp3wTbt5pp+NVT1NW42G7YzD2FtaV8k-1HugBsg@mail.gmail.com>
 <134BE54E-AB80-4447-8BBB-204DC7DE7B83@hudmol.com>
 <CANuEgP78_DV+mzRF-qYSBBFj+oE=idO5QOE1yjM6ze88Cioivg@mail.gmail.com>
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Message-ID: <CAPB3iyHRAHZyUTB4F9+_p00m+Ja9C+-aBkU1bXjzrCCzm5kcPA@mail.gmail.com>

Hi Steve,

I'm a little late to this thread, but I wanted to note that depending on
your exact use case, the built-in OAI-PMH endpoint might be useful.  You
can specify the exact time range of modified times desired; choose MARC,
EAD, or DC (all in XML though); set whether the entire record is downloaded
or just the header; and choose whether to include deleted records.  This is
what we use to publish collection-level records to our catalog overnight,
so I'd be happy to talk more about it if helpful.

https://github.com/archivesspace/tech-docs/blob/master/architecture/oai-pmh.md

Kevin



On Fri, Nov 8, 2019 at 12:01 PM Steve Mattison <smattiso at nd.edu> wrote:

> This is very helpful.
> Thank you so much for passing this along.
>
>
> On Fri, Nov 8, 2019 at 11:53 AM Custer, Mark <mark.custer at yale.edu> wrote:
>
>> And Steve, now that I?m looking at your question, I **think** that
>> everything already mentioned should point you in the right direction for
>> doing that search with the API.
>>
>>
>>
>> It sounds like your use case might be aimed at performing very granular
>> updates, but in case it?s helpful, here?s the approach that Hudson Molonglo
>> (thanks James, et al.!) provided for us so that we can figure out which
>> finding aids to export, adding a new endpoint named ?/resource-update-feed?
>> via a plugin. See
>> https://github.com/hudmol/archivesspace_export_service/tree/master/backend
>> .  In this case, we wanted to know not just when a resource or archival
>> record had been edited in a finding aid, but when any of the records that
>> link to it were (e.g. the archival object wasn?t edited, but an associated
>> digital object was).  We use that endpoint as part of a larger service, but
>> I?ve also found it useful in other contexts.
>>
>>
>>
>> Additionally, it was important to figure out which records had been
>> unpublished or suppressed since a particular time, which is why I like this
>> approach, since the idea is that you send a request to that new endpoint,
>> and it will return to you a list of IDs that need to be added (either
>> because they?re brand new or because they?ve been edited), as well as a
>> list of IDs that should be removed.  Again, this use case was just for
>> Resource records, but I imagine that a similar approach would be useful for
>> other record types.
>>
>>
>>
>> Mark
>>
>>
>>
>>
>>
>>
>>
>>
>>
>>
>>
>>
>>
>>
>>
>> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:
>> archivesspace_users_group-bounces at lyralists.lyrasis.org] *On Behalf Of *Seth
>> Shaw
>> *Sent:* Friday, 08 November, 2019 11:26 AM
>> *To:* Archivesspace Users Group <
>> archivesspace_users_group at lyralists.lyrasis.org>
>> *Subject:* Re: [Archivesspace_Users_Group] Help using AS Restful API to
>> query
>>
>>
>>
>> Thanks, James and Mark. I appreciate the additional pointers. (And sorry
>> for high-jacking your thread, Steve!)
>>
>>
>>
>> On Fri, Nov 8, 2019 at 8:20 AM Custer, Mark <mark.custer at yale.edu> wrote:
>>
>> Seth,
>>
>>
>>
>> Here?s another example:
>>
>>
>>
>> search?type[]=archival_object&page=1&aq=
>>
>> {
>>     "query": {
>>         "op": "AND",
>>         "subqueries": [
>>             {
>>                 "field": "keyword",
>>                 "value": "39002102378974",
>>                 "jsonmodel_type": "field_query",
>>                 "negated": false,
>>                 "literal": false
>>             },
>>             {
>>                 "field": "types",
>>                 "value": "pui",
>>                 "jsonmodel_type": "field_query",
>>                 "negated": true
>>             }
>>         ],
>>         "jsonmodel_type": "boolean_query"
>>     },
>>     "jsonmodel_type": "advanced_query"
>> }
>>
>>
>>
>> In that case, for example, we might have one archival object where that
>> barcode has been applied.  In the Solr index, there will be two documents,
>> if and only if that record has been published.  But, we can exclude the PUI
>> document in the result set with that second part of the subquery.
>>
>>
>>
>> Mark
>>
>>
>>
>>
>>
>> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:
>> archivesspace_users_group-bounces at lyralists.lyrasis.org] *On Behalf Of *Seth
>> Shaw
>> *Sent:* Friday, 08 November, 2019 11:13 AM
>> *To:* Archivesspace Users Group <
>> archivesspace_users_group at lyralists.lyrasis.org>
>> *Subject:* Re: [Archivesspace_Users_Group] Help using AS Restful API to
>> query
>>
>>
>>
>> That might be it. We don't use the PUI for patron access; but we do still
>> have it left on as the staff occasionally look at it. Certainly something
>> to investigate.
>>
>>
>>
>> Regardless, either the API should use *one* index consistently, have a
>> documented filter (I don't see one there) and/or give some other obvious
>> indication as to where a result came from.
>>
>>
>>
>> On Fri, Nov 8, 2019 at 8:02 AM James Bullen <james at hudmol.com> wrote:
>>
>>
>>
>> Hi Seth,
>>
>>
>>
>> I?m not seeing that. Could it be you?re seeing pui docs as well - the
>> instance I?m testing on has the pui turned off.
>>
>>
>>
>>
>>
>> Cheers,
>>
>> James
>>
>>
>>
>>
>>
>> On Nov 8, 2019, at 10:51 AM, Seth Shaw <seth.shaw at unlv.edu> wrote:
>>
>>
>>
>> James, I was hoping using the filter as you described would remove the
>> duplicate results issue I was having by using the advanced query compound
>> search; but I'm seeing the same thing as before.
>>
>>
>>
>> Running the search via the
>> API: 'archivestest:8089/search?type[]=archival_object&page=1&filter={"query":{"comparator":"greater_than","field":"system_mtime","value":"2019-10-02","jsonmodel_type":"date_field_query"}}'
>> returns, in part,
>> `{"page_size":10,"first_page":1,"last_page":874,"this_page":1,"offset_first":1,"offset_last":10,"total_hits":8732,`
>> ...
>>
>>
>>
>> Whereas the SQL query `SELECT count(*) FROM archival_object WHERE
>> system_mtime > '2019-10-02';` is returning "4369" (half the results of the
>> REST query).
>>
>>
>>
>> Have you run into this issue before?
>>
>>
>>
>>
>>
>>
>>
>> On Fri, Nov 8, 2019 at 7:34 AM James Bullen <james at hudmol.com> wrote:
>>
>>
>>
>> Something like this works for me:
>>
>>
>>
>> /search type[]=resource type[]=archival_object page=1
>> filter={"query":{"comparator":"greater_than","field":"system_mtime","value":"2019-10-02","jsonmodel_type":"date_field_query"}}
>>
>>
>>
>>
>>
>>
>>
>>
>>
>> On Nov 8, 2019, at 10:24 AM, Seth Shaw <seth.shaw at unlv.edu> wrote:
>>
>>
>>
>> To do this you need to use the advanced query parameter which,
>> unfortunately, is not well documented. There are a few email threads that
>> describe using the advanced search though:
>>
>>
>>
>>
>> http://lyralists.lyrasis.org/mailman/htdig/archivesspace_users_group/2015-June/001734.html
>> <https://nam05.safelinks.protection.outlook.com/?url=http%3A%2F%2Flyralists.lyrasis.org%2Fmailman%2Fhtdig%2Farchivesspace_users_group%2F2015-June%2F001734.html&data=02%7C01%7Cmark.custer%40yale.edu%7C14a98c82e2d841b696f508d764686ccb%7Cdd8cbebb21394df8b4114e3e87abeb5c%7C0%7C1%7C637088271973732409&sdata=4HOPKRSdqZZdb%2FZ15TJsDOQ%2B%2FxQrFf8Msy9nE77wGQc%3D&reserved=0>
>>
>>
>>
>> I've formulated queries like you describe before (I'll have to dig
>> through my notes to see if I can find it again); but the result set was
>> consistently giving me back duplicate results for some unknown reason; so I
>> stopped using it.
>>
>>
>>
>> Ideally, we would be able to add a 'modified_since' parameter to each
>> entity's endpoint to get the most recent set. The capability exists in the
>> code, but hasn't been exposed to the REST end-point. I've submitted a
>> ticket that will hopefully lead to this being resolved:
>> https://archivesspace.atlassian.net/browse/ANW-962?filter=-2.
>>
>>
>>
>>
>>
>> On Fri, Nov 8, 2019 at 7:07 AM Steve Mattison <smattiso at nd.edu> wrote:
>>
>> Community,
>>
>>
>>
>> I'm new to using ArchivesSpace, and new to using the AS API.  I need to
>> use the API to search within a given repository to find records that have
>> been modified after a particular time (e.g. modified within the last 48
>> hours).  (We then want to export metadata related to those resources or
>> archival_objects for a project we're working on.)
>>
>>
>>
>> I have found the documentation for search-this-repository
>> <https://nam05.safelinks.protection.outlook.com/?url=http%3A%2F%2Farchivesspace.github.io%2Farchivesspace%2Fapi%2F%3Fshell%23search-this-repository&data=02%7C01%7Cmark.custer%40yale.edu%7C14a98c82e2d841b696f508d764686ccb%7Cdd8cbebb21394df8b4114e3e87abeb5c%7C0%7C1%7C637088271973752395&sdata=7WZLNWnShXavBBsLzHPBDZzLutLClo%2BwNeevuUvd9eI%3D&reserved=0>,
>> but don't know how to formulate a query to find all resources and/or
>> archival_objects where the system_mtime is after a particular time.  I
>> would be fine with performing two searches, one for resources and one for
>> archival_objects, if that is required.
>>
>>
>>
>> Any help with the syntax for the query would be much appreciated.
>>
>>
>>
>> Thanks for your help.
>>
>>
>>
>> --
>>
>> *Steve Mattison*
>>
>> *Lead Software Engineer, Digital Library Technologies*
>>
>> *Hesburgh Libraries*
>>
>>
>>
>> *University of Notre Dame*
>>
>> 271 Hesburgh Library
>>
>> Notre Dame, IN 46556-5629
>>
>> *o:* 574-631-8559
>>
>> *e: *steve.mattison at nd.edu
>>
>>
>>
>> [https: //
>> docs.google.com/uc?export=download&id=1eLUXKKJMijoIFzQtpJutmM1uLHON9ZDt&revid=0B-gl36FdlSuTV2ZPM1NBek5HamNiOWN1UllhT3d2VWtCU3hjPQ]
>>
>>
>> _______________________________________________
>> Archivesspace_Users_Group mailing list
>> Archivesspace_Users_Group at lyralists.lyrasis.org
>> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
>>
>> _______________________________________________
>> Archivesspace_Users_Group mailing list
>> Archivesspace_Users_Group at lyralists.lyrasis.org
>> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
>>
>>
>> !DSPAM:5dc588a9250937848916637!
>>
>>
>>
>> _______________________________________________
>> Archivesspace_Users_Group mailing list
>> Archivesspace_Users_Group at lyralists.lyrasis.org
>> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
>>
>> !DSPAM:5dc58f16257571993821028!
>> _______________________________________________
>> Archivesspace_Users_Group mailing list
>> Archivesspace_Users_Group at lyralists.lyrasis.org
>> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
>>
>>
>> !DSPAM:5dc58f16257571993821028!
>>
>>
>>
>> _______________________________________________
>> Archivesspace_Users_Group mailing list
>> Archivesspace_Users_Group at lyralists.lyrasis.org
>> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
>>
>> _______________________________________________
>> Archivesspace_Users_Group mailing list
>> Archivesspace_Users_Group at lyralists.lyrasis.org
>> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
>>
>> _______________________________________________
>> Archivesspace_Users_Group mailing list
>> Archivesspace_Users_Group at lyralists.lyrasis.org
>> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
>>
>
>
> --
> *Steve Mattison*
> *Lead Software Engineer, Digital Library Technologies*
> *Hesburgh Libraries*
>
> *University of Notre Dame*
> 271 Hesburgh Library
> Notre Dame, IN 46556-5629
> *o:* 574-631-8559
> *e: *steve.mattison at nd.edu
>
> _______________________________________________
> Archivesspace_Users_Group mailing list
> Archivesspace_Users_Group at lyralists.lyrasis.org
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
>


-- 
Kevin Schlottmann
Head of Archives Processing
Rare Book & Manuscript Library
Butler Library, Room 801
Columbia University
535 W. 114th St., New York, NY  10027
(212) 854-8483
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From kk1210 at georgetown.edu  Mon Nov 11 11:28:10 2019
From: kk1210 at georgetown.edu (Kimberli Kelmor)
Date: Mon, 11 Nov 2019 11:28:10 -0500
Subject: [Archivesspace_Users_Group] upgrade to 2.7.0 - missing resources
	and unpublished repositories
Message-ID: <CAEWxEtAcDc7WXxr6-1kG_Am83nMNs0QBFd4chRuHaXLpRxOrFQ@mail.gmail.com>

Greetings,
We're seeing some weirdness after upgrading to 2.7.0
Namely, tons of resources have disappeared, and two repositories have been
set back to unpublished. I tried rebuilding the index but that didn't help.

What do I do next? Try restoring the db from the backup?
Thanks,
Kim

-- 
Kimberli M. Kelmor
Head of Law Library Technology
Georgetown University Law Library
kk1210 at georgetown.edu
202-662-9158
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From kk1210 at georgetown.edu  Mon Nov 11 13:27:14 2019
From: kk1210 at georgetown.edu (Kimberli Kelmor)
Date: Mon, 11 Nov 2019 13:27:14 -0500
Subject: [Archivesspace_Users_Group] further info - 2.7.0 missing resources
	and unpublished repositories
Message-ID: <CAEWxEtATunAHtdPxVoLDVSObkUQdy6k3U7jdBJ38pAmNKZMTcQ@mail.gmail.com>

Knowing that java version often impacts Aspace, I used java -version to
check. It shows the server is running 1.8 (8). But, when I go to the Aspace
backend, it lists java 1.7

Has anyone seen this before?
There is no Java_Home set, but alternatives --list also shows java 1.8

How do I tell Aspace to use java 8?
Thanks again!
Kim

-- 
Kimberli M. Kelmor
Head of Law Library Technology
Georgetown University Law Library
kk1210 at georgetown.edu
202-662-9158
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From blake.carver at lyrasis.org  Mon Nov 11 15:17:33 2019
From: blake.carver at lyrasis.org (Blake Carver)
Date: Mon, 11 Nov 2019 20:17:33 +0000
Subject: [Archivesspace_Users_Group] further info - 2.7.0 missing
 resources	and unpublished repositories
In-Reply-To: <CAEWxEtATunAHtdPxVoLDVSObkUQdy6k3U7jdBJ38pAmNKZMTcQ@mail.gmail.com>
References: <CAEWxEtATunAHtdPxVoLDVSObkUQdy6k3U7jdBJ38pAmNKZMTcQ@mail.gmail.com>
Message-ID: <DM5PR22MB0811CF9BCD148BB454FE030F9F740@DM5PR22MB0811.namprd22.prod.outlook.com>

What OS are you using?
________________________________
From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Kimberli Kelmor <kk1210 at georgetown.edu>
Sent: Monday, November 11, 2019 1:27 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: [Archivesspace_Users_Group] further info - 2.7.0 missing resources and unpublished repositories

Knowing that java version often impacts Aspace, I used java -version to check. It shows the server is running 1.8 (8). But, when I go to the Aspace backend, it lists java 1.7

Has anyone seen this before?
There is no Java_Home set, but alternatives --list also shows java 1.8

How do I tell Aspace to use java 8?
Thanks again!
Kim

--
Kimberli M. Kelmor
Head of Law Library Technology
Georgetown University Law Library
kk1210 at georgetown.edu<mailto:kk1210 at georgetown.edu>
202-662-9158
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From kk1210 at georgetown.edu  Mon Nov 11 15:19:44 2019
From: kk1210 at georgetown.edu (Kimberli Kelmor)
Date: Mon, 11 Nov 2019 15:19:44 -0500
Subject: [Archivesspace_Users_Group] further info - 2.7.0 missing
 resources and unpublished repositories
In-Reply-To: <DM5PR22MB0811CF9BCD148BB454FE030F9F740@DM5PR22MB0811.namprd22.prod.outlook.com>
References: <CAEWxEtATunAHtdPxVoLDVSObkUQdy6k3U7jdBJ38pAmNKZMTcQ@mail.gmail.com>
 <DM5PR22MB0811CF9BCD148BB454FE030F9F740@DM5PR22MB0811.namprd22.prod.outlook.com>
Message-ID: <CAEWxEtB2qTGNT6PMYp9pdUc4D6EMXxXpBwbubRrhTYOnQOyDhg@mail.gmail.com>

ack, sorry. big detail. Centos 7 linux

On Mon, Nov 11, 2019 at 3:17 PM Blake Carver <blake.carver at lyrasis.org>
wrote:

> What OS are you using?
> ------------------------------
> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org <
> archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of
> Kimberli Kelmor <kk1210 at georgetown.edu>
> *Sent:* Monday, November 11, 2019 1:27 PM
> *To:* Archivesspace Users Group <
> archivesspace_users_group at lyralists.lyrasis.org>
> *Subject:* [Archivesspace_Users_Group] further info - 2.7.0 missing
> resources and unpublished repositories
>
> Knowing that java version often impacts Aspace, I used java -version to
> check. It shows the server is running 1.8 (8). But, when I go to the Aspace
> backend, it lists java 1.7
>
> Has anyone seen this before?
> There is no Java_Home set, but alternatives --list also shows java 1.8
>
> How do I tell Aspace to use java 8?
> Thanks again!
> Kim
>
> --
> Kimberli M. Kelmor
> Head of Law Library Technology
> Georgetown University Law Library
> kk1210 at georgetown.edu
> 202-662-9158
> _______________________________________________
> Archivesspace_Users_Group mailing list
> Archivesspace_Users_Group at lyralists.lyrasis.org
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
>


-- 
Kimberli M. Kelmor
Head of Law Library Technology
Georgetown University Law Library
kk1210 at georgetown.edu
202-662-9158
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From christine.dibella at lyrasis.org  Tue Nov 12 10:13:29 2019
From: christine.dibella at lyrasis.org (Christine Di Bella)
Date: Tue, 12 Nov 2019 15:13:29 +0000
Subject: [Archivesspace_Users_Group] further info - 2.7.0 missing
 resources and unpublished repositories
In-Reply-To: <CAEWxEtB2qTGNT6PMYp9pdUc4D6EMXxXpBwbubRrhTYOnQOyDhg@mail.gmail.com>
References: <CAEWxEtATunAHtdPxVoLDVSObkUQdy6k3U7jdBJ38pAmNKZMTcQ@mail.gmail.com>
 <DM5PR22MB0811CF9BCD148BB454FE030F9F740@DM5PR22MB0811.namprd22.prod.outlook.com>
 <CAEWxEtB2qTGNT6PMYp9pdUc4D6EMXxXpBwbubRrhTYOnQOyDhg@mail.gmail.com>
Message-ID: <DM5PR2201MB1244683B4D9E6FE1AC56C96DF1770@DM5PR2201MB1244.namprd22.prod.outlook.com>

Hi Kimberli,

We?re going to put a support ticket in for you on this. (You?ll see another message about that directly to you in a minute.) It sounds like maybe something was missed or done in an unexpectedly way during your upgrade. Once you get the solution, it?d be great if you?d share information about the fix back out to the list.

Christine

Christine Di Bella
ArchivesSpace Program Manager
christine.dibella at lyrasis.org<mailto:christine.dibella at lyrasis.org>
800.999.8558 x2905
678-235-2905
cdibella13 (Skype)

[ASpaceOrgHomeMedium]



From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> On Behalf Of Kimberli Kelmor
Sent: Monday, November 11, 2019 3:20 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] further info - 2.7.0 missing resources and unpublished repositories

ack, sorry. big detail. Centos 7 linux

On Mon, Nov 11, 2019 at 3:17 PM Blake Carver <blake.carver at lyrasis.org<mailto:blake.carver at lyrasis.org>> wrote:
What OS are you using?
________________________________
From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> <archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> on behalf of Kimberli Kelmor <kk1210 at georgetown.edu<mailto:kk1210 at georgetown.edu>>
Sent: Monday, November 11, 2019 1:27 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: [Archivesspace_Users_Group] further info - 2.7.0 missing resources and unpublished repositories

Knowing that java version often impacts Aspace, I used java -version to check. It shows the server is running 1.8 (8). But, when I go to the Aspace backend, it lists java 1.7

Has anyone seen this before?
There is no Java_Home set, but alternatives --list also shows java 1.8

How do I tell Aspace to use java 8?
Thanks again!
Kim

--
Kimberli M. Kelmor
Head of Law Library Technology
Georgetown University Law Library
kk1210 at georgetown.edu<mailto:kk1210 at georgetown.edu>
202-662-9158
_______________________________________________
Archivesspace_Users_Group mailing list
Archivesspace_Users_Group at lyralists.lyrasis.org<mailto:Archivesspace_Users_Group at lyralists.lyrasis.org>
http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group


--
Kimberli M. Kelmor
Head of Law Library Technology
Georgetown University Law Library
kk1210 at georgetown.edu<mailto:kk1210 at georgetown.edu>
202-662-9158
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From Jessica.Crouch at lyrasis.org  Tue Nov 12 11:12:05 2019
From: Jessica.Crouch at lyrasis.org (Jessica Crouch)
Date: Tue, 12 Nov 2019 16:12:05 +0000
Subject: [Archivesspace_Users_Group] Tomorrow is the last day to register -
 ArchivesSpace Southeastern Regional Forum
Message-ID: <9913C671-B8CB-4E2C-8C8A-BABC956A7445@lyrasis.org>

[cid:image001.jpg at 01D5994A.0268A620]

Tomorrow is the last day to register<https://www.eventbrite.com/e/archivesspace-southeastern-regional-member-forum-tickets-73856056453> for the ArchivesSpace Southeastern Regional Forum on November 15, 2019, at the Hollings Special Collections Library at ArchivesSpace member institution University of South Carolina.  As with previous forums, this will be a free opportunity for staff from ArchivesSpace member institutions in the region to meet and share information with each other and the program team about all things ArchivesSpace with a focus on local interests and activities.

SCHEDULE OVERVIEW


The specifics of the program continue to be shaped by the working group. The most current information is available on the ArchivesSpace wiki page for the forum.<https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/903315487/Southeastern+Regional+Forum+2019>



?         Pre-forum Happy Hour: An optional happy hour will be held the evening before the forum. Appetizers (including vegetarian options) will be provided. You are welcome to purchase your own drinks or additional food.

?

?         Morning program: The morning will highlight shared stories and experiences through focused discussions and presentations.

?

?         Lunch: Lunch will be on your own. There are a number of lunch options on the USC campus and the surrounding area, a list of suggestions is available on the ArchivesSpace wiki.<https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/903479314/Lunch+Options+-+Southeastern+Regional+Forum>

?

Afternoon program: The afternoon will feature two workshops. To secure your place in a workshop, pre-registration is required. You will need to bring your own laptop for each workshop. Tablets and chromebooks are strongly discouraged.

Workshops A: ArchivesSpace Basics
This workshop will cover the basic elements of ArchivesSpace including getting started and demonstrating the most commonly used modules. There will also be time to demonstrate audience requested functions.

Workshop B: Migration and Data Control in ArchivesSpace
Kelly Spring will draw from her own experience at East Carolina University migrating to ArchivesSpace for this workshop, where she will demonstrate methodologies and workflows for both initial migration and data clean up after migration has occurred.

PARKING & TRANSPORTATION

Directions and maps can be found on the ArchivesSpace wiki page for the forum.<https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/903315487/Southeastern+Regional+Forum+2019>
QUESTIONS?

If you have questions, please email Jessica at jessica.crouch at lyrasis.org<mailto:jessica.crouch at lyrasis.org>.


Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.crouch at lyrasis.org<mailto:jessica.crouch at lyrasis.org>
Skype: jdowdcrouch

[page1image482511520]

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From Jessica.Crouch at lyrasis.org  Tue Nov 12 14:57:22 2019
From: Jessica.Crouch at lyrasis.org (Jessica Crouch)
Date: Tue, 12 Nov 2019 19:57:22 +0000
Subject: [Archivesspace_Users_Group] Webinar Announcement: Integrating
	ArchivesSpace and Archive-It
Message-ID: <35389E0B-6B14-45E5-866F-515D829A77BF@lyrasis.org>

Webinar Announcement: Integrating ArchivesSpace and Archive-It

ArchivesSpace is pleased to announce the third webinar in our new series focused on Integrations with ArchivesSpace.  Each webinar in this series will highlight an integration with another application used in archives that ArchivesSpace members have worked on or requested.  The webinar series will feature both open source and proprietary systems.

Our third webinar in this series will feature an open discussion on ArchivesSpace integration with Archive-It<https://archive-it.org/>, a subscription web archiving service from the Internet Archive that helps organizations to harvest, build, and preserve collections of digital content.

When: December 4, 2019
Time: 2:00 p.m. ? 3:00 p.m. ET (11:00 a.m. ? noon PT; 7 p.m. ? 8 p.m. BST)
Where: Zoom
https://lyrasis.zoom.us/j/901271657

One tap mobile
+19292056099,,901271657# US (New York)
+16699006833,,901271657# US (San Jose)

Dial by your location
        +1 929 205 6099 US (New York)
        +1 669 900 6833 US (San Jose)
        888 475 4499 US Toll-free
        877 853 5257 US Toll-free
Meeting ID: 901 271 657
Find your local number: https://zoom.us/u/awkFNWPxh

Webinar description:
This webinar will be recorded and made available on the ArchivesSpace YouTube channel.
In this webinar, Lori Donovan (Archive-It) will discuss the Archive-It/ArchivesSpace integration that was developed as part of the Archiving the Websites of Contemporary Composers Mellon grant, which the Internet Archive collaborated on with New York University.  Lori will also share information about the APIs that underly the Archive-It service and ways that these might be leveraged to integrate metadata from Archive-It into ArchivesSpace repositories.
Dallas Pillen (University of Michigan) will present on the Bentley Historical Library's use of ArchivesSpace to manage descriptive metadata about websites captured with Archive-It. The presentation will discuss why and how the Bentley decided to manage its descriptive metadata about archived websites in ArchivesSpace and will provide an overview of a locally developed ArchivesSpace plugin that integrates the two systems to facilitate this work.
A discussion will follow.  ArchivesSpace users who have integrated with Archive-It or are considering integrating with Archive-It are encouraged to participate in this discussion in an effort to identify and highlight current community efforts or the potential for community collaboration to encourage integration between the two systems.
Presenters:
Lori Donovan is the Senior Program Manager for Web Archiving at the Internet Archive. Lori manages Archive-It service growth, which includes leading a team of Web Archivists and Technical Support staff who provide instruction, guidance and support for Archive-It users, and interfacing with the engineering team to develop new features and functionality for the Archive-It service.  Lori has a Master of Information degree from University of Michigan, and a Bachelor?s degree from Boise State University, where she majored in history and political science.

Dallas Pillen is the Archivist for Metadata and Digital Curation at the University of Michigan?s Bentley Historical Library, where he oversees the library's use of ArchivesSpace, Archive-It, Archivematica, and DSpace. He is also a member of the ArchivesSpace Technical Advisory Council and co-chair of the Society of American Archivists' Encoded Archival Standards Section.

Who should attend:
Anyone interested in possibilities for integrating ArchivesSpace with Archive-It, those who have integrated ArchivesSpace and Archive-It and would like to offer insight to others, and those who are interested in working with fellow community members to make integration with Archive-It easier.

Questions?

Contact Jessica at jessica.crouch at lyrasis.org<mailto:jessica.crouch at lyrasis.org> if you have questions about this webinar or the Integrations with ArchivesSpace webinar series.

The next Integrations with ArchivesSpace webinar will be: Integrating ArchivesSpace with Aviary, January 15, 2020 at 2pm ET (11am PT)

Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.crouch at lyrasis.org<mailto:jessica.crouch at lyrasis.org>
Skype: jdowdcrouch

[page1image482511520]

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From Jessica.Crouch at lyrasis.org  Wed Nov 13 09:14:32 2019
From: Jessica.Crouch at lyrasis.org (Jessica Crouch)
Date: Wed, 13 Nov 2019 14:14:32 +0000
Subject: [Archivesspace_Users_Group] SCA Webinar Announcement: ArchivesSpace
 and Airtable for Improved Workflow Management
Message-ID: <CAA7B4D2-FFEE-4E3C-9E51-991F923AF892@lyrasis.org>

[Posted on behalf of the Society of California Archivists]

The Society of California Archivists<https://calarchivists.org/> is thrilled to announce that registration is now open for SCA?s Fall webinar, ArchivesSpace and Airtable for Improved Workflow Management, Wednesday, December 11, from 10:00 to 11:00 a.m. (Pacific Standard Time).

The Archival Collections Management department at New York University Libraries recently implemented the cloud software Airtable<https://airtable.com/> for holistic workflow management to complement its use of ArchivesSpace<https://archivesspace.org/> as its system of record for archival holdings. This webinar, presented by Weatherly Stephan (Head of Archival Collections Management, NYU Libraries) and Rachel Searcy (Accessioning Archivist, NYU Libraries), will focus on the ways in which they use Airtable in conjunction with other systems to monitor backlogs, prioritize upcoming work, communicate the status of current projects to a broad group of stakeholders, and report statistics on their accessioning, arrangement and description, and other collections management activities.

Please join us as Weatherly and Rachel share how they have connected technological solutions to workflows in order to promote efficient collection management strategies.

The cost is $10 for SCA members; $5 for student members; and $20 for non-members.  Registrants will receive a link to the webinar recording after the webinar is completed.

REGISTER HERE<https://calarchivists.org/event-3625825>. Registration deadline is December 6. Online Payment is required.

Weatherly Stephan is the Head of Archival Collections Management at NYU Libraries, a department responsible for preparing archival collections for research and long-term preservation. She also teaches archival description in the NYU Archives & Public History Program. Previously, Weatherly was the Librarian for Archival Arrangement & Description at NYU, and worked in processing positions at the New York Public Library?s Archives Unit and the Brooklyn Historical Society.

Rachel Searcy is the Accessioning Archivist and primary ArchivesSpace administrator at New York University Libraries, working in the Archival Collections Management department. Previously, Rachel held positions focused on processing, metadata, and digitization at NYU's Tamiment Library and Robert F. Wagner Labor Archives, and the John F. Kennedy Presidential Library and Museum.


Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.crouch at lyrasis.org<mailto:jessica.crouch at lyrasis.org>
Skype: jdowdcrouch

[page1image482511520]

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From ltang5 at msu.edu  Thu Nov 14 12:18:53 2019
From: ltang5 at msu.edu (Tang, Lydia)
Date: Thu, 14 Nov 2019 17:18:53 +0000
Subject: [Archivesspace_Users_Group] Announcing a Development
 Prioritization survey! Deadline November 20
In-Reply-To: <9B95243E-86A6-495F-B2CD-2D99B4BFD835@msu.edu>
References: <B2E6B2BF-F84C-4BBF-AD88-9F504B11E56A@msu.edu>
 <9B95243E-86A6-495F-B2CD-2D99B4BFD835@msu.edu>
Message-ID: <843DFFF8-3818-4F98-B107-1AA8D6583578@msu.edu>

This is just a final reminder about the Development prioritization survey, which will close next Wednesday on the 20th!

Please share your feedback! https://www.surveymonkey.com/r/WPZYHLX

Thank you so much!
Lydia and Maggie, co-chairs
Development Prioritization subteam

From: "Tang, Lydia" <ltang5 at msu.edu>
Date: Wednesday, October 30, 2019 at 8:00 AM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Announcing a Development Prioritization survey! Deadline November 20


Hello everyone,


The Development Prioritization subteam is pleased to share a development prioritization survey with you! The goal of this survey is to inform the Development Prioritization subteam and Program Team of areas of the application that ArchivesSpace member institutions want prioritized for development in the next 2-3 years.**


Please share your feedback! https://www.surveymonkey.com/r/WPZYHLX


Please fill out the survey<https://www.surveymonkey.com/r/WPZYHLX> if you have any thoughts on which areas of ArchiveSpace should be prioritized in development. We will be extremely grateful for your participation by Wednesday, November 20.


As always, please feel free to vote, comment, and create JIRA tickets<https://archivesspace.atlassian.net/secure/Dashboard.jspa> with ideas on how to propel the program forward.


Please reach out if you have any questions or concerns!


Lydia Tang and Maggie Hughes, on behalf of the Development Prioritization subteam


** Small print: Please note that this survey does not include sections of the ArchivesSpace application that are not under the purview of the Development Prioritization subteam in its work with the ArchivesSpace Program Team, which include User and Technical Documentation, Integrations, Testing, and Metadata Standards. Additionally, the Agents Module of ArchivesSpace is not included in this survey as there is considerable work happening on this section of the application to provide better standards support -- a release with that work is expected in the next 6 months.


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From Scott.Renton at ed.ac.uk  Fri Nov 15 07:30:28 2019
From: Scott.Renton at ed.ac.uk (RENTON Scott)
Date: Fri, 15 Nov 2019 12:30:28 +0000
Subject: [Archivesspace_Users_Group] Dual Language Data
Message-ID: <DBBPR05MB62984DE4E1118EA3B3D0A769BA700@DBBPR05MB6298.eurprd05.prod.outlook.com>

Hi folks

Wondering if anyone can help with a challenge I've been set. I've got a task to investigate how easily we could populate a togglable English-Scottish Gaelic front end supplied by Archives Space data (through either the SOLR index or the API- we've built a few single-language sites which interrogate ArchivesSpace SOLR).

I know that language can be captured when cataloguing, but would I be right in saying there is no way of capturing the same data in multiple languages (i.e. can I catalogue a title for a resource twice, once in English, and once in Gaelic, and would the link, that they are 'the same thing' be preserved?)?

The current website is a bespoke postgres db, which can do this. We want to migrate the users over to ArchivesSpace, and I'm pretty sure it can handle everything, but this would be a sticking point if it's not possible.

Cheers
Scott



==========

Scott Renton

Library Digital Development

Floor F East

Argyle House

515219

The University of Edinburgh is a charitable body, registered in Scotland, with registration number SC005336.
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From andrew.morrison at bodleian.ox.ac.uk  Fri Nov 15 10:24:34 2019
From: andrew.morrison at bodleian.ox.ac.uk (Andrew Morrison)
Date: Fri, 15 Nov 2019 15:24:34 +0000
Subject: [Archivesspace_Users_Group] Dual Language Data
In-Reply-To: <DBBPR05MB62984DE4E1118EA3B3D0A769BA700@DBBPR05MB6298.eurprd05.prod.outlook.com>
References: <DBBPR05MB62984DE4E1118EA3B3D0A769BA700@DBBPR05MB6298.eurprd05.prod.outlook.com>
Message-ID: <1573831460.2708.49.camel@bodleian.ox.ac.uk>

I would imagine it would require a major overhaul or fork of ArchivesSpace to make it capable of capturing two or more translations of everything in a single record. The data model<https://github.com/archivesspace/archivesspace/tree/master/common/schemas> is close to the EAD 2002 schema, which isn't multilingual in this sense (unlike, say, the manuscript description module of the TEI schema<https://www.tei-c.org/release/doc/tei-p5-doc/en/html/MS.html>.)

Andrew.


On Fri, 2019-11-15 at 12:30 +0000, RENTON Scott wrote:
Hi folks

Wondering if anyone can help with a challenge I've been set. I've got a task to investigate how easily we could populate a togglable English-Scottish Gaelic front end supplied by Archives Space data (through either the SOLR index or the API- we've built a few single-language sites which interrogate ArchivesSpace SOLR).

I know that language can be captured when cataloguing, but would I be right in saying there is no way of capturing the same data in multiple languages (i.e. can I catalogue a title for a resource twice, once in English, and once in Gaelic, and would the link, that they are 'the same thing' be preserved?)?

The current website is a bespoke postgres db, which can do this. We want to migrate the users over to ArchivesSpace, and I'm pretty sure it can handle everything, but this would be a sticking point if it's not possible.

Cheers
Scott



==========

Scott Renton

Library Digital Development

Floor F East

Argyle House

515219

The University of Edinburgh is a charitable body, registered in Scotland, with registration number SC005336.

_______________________________________________
Archivesspace_Users_Group mailing list
Archivesspace_Users_Group at lyralists.lyrasis.org<mailto:Archivesspace_Users_Group at lyralists.lyrasis.org>
http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group

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From christine.dibella at lyrasis.org  Fri Nov 15 11:13:11 2019
From: christine.dibella at lyrasis.org (Christine Di Bella)
Date: Fri, 15 Nov 2019 16:13:11 +0000
Subject: [Archivesspace_Users_Group] Dual Language Data
In-Reply-To: <1573831460.2708.49.camel@bodleian.ox.ac.uk>
References: <DBBPR05MB62984DE4E1118EA3B3D0A769BA700@DBBPR05MB6298.eurprd05.prod.outlook.com>,
 <1573831460.2708.49.camel@bodleian.ox.ac.uk>
Message-ID: <DM5PR2201MB12449615FAA733979E663BACF1700@DM5PR2201MB1244.namprd22.prod.outlook.com>

Hi all,

I'm very interested in discussion of the underlying issues as well as whether people have done anything to work around ArchivesSpace's limitations in this area. (I'm fact, I recently created a Jira ticket for something in this area based on other inquiries: https://archivesspace.atlassian.net/browse/ANW-957.) As I mention in that ticket, because of the repeatability of sub-records doing description in multiple languages is possible in some areas of ArchivesSpace but not all, and there is not way for our current EAD exports (either EAD2002 or EAD3) or other outputs to distinguish between the different languages. How many of you work in contexts where this would be valuable (or even required) for individual collections, to work with different service populations or for your local or national context?

Christine

Christine Di Bella
ArchivesSpace Program Manager
christine.dibella at lyrasis.org<mailto:christine.dibella at lyrasis.org>
800.999.8558 x2905
678-235-2905
cdibella13 (Skype)

[ASpaceOrgHomeMedium]



________________________________
From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Andrew Morrison <andrew.morrison at bodleian.ox.ac.uk>
Sent: Friday, November 15, 2019 10:24:34 AM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] Dual Language Data

I would imagine it would require a major overhaul or fork of ArchivesSpace to make it capable of capturing two or more translations of everything in a single record. The data model<https://github.com/archivesspace/archivesspace/tree/master/common/schemas> is close to the EAD 2002 schema, which isn't multilingual in this sense (unlike, say, the manuscript description module of the TEI schema<https://www.tei-c.org/release/doc/tei-p5-doc/en/html/MS.html>.)

Andrew.


On Fri, 2019-11-15 at 12:30 +0000, RENTON Scott wrote:
Hi folks

Wondering if anyone can help with a challenge I've been set. I've got a task to investigate how easily we could populate a togglable English-Scottish Gaelic front end supplied by Archives Space data (through either the SOLR index or the API- we've built a few single-language sites which interrogate ArchivesSpace SOLR).

I know that language can be captured when cataloguing, but would I be right in saying there is no way of capturing the same data in multiple languages (i.e. can I catalogue a title for a resource twice, once in English, and once in Gaelic, and would the link, that they are 'the same thing' be preserved?)?

The current website is a bespoke postgres db, which can do this. We want to migrate the users over to ArchivesSpace, and I'm pretty sure it can handle everything, but this would be a sticking point if it's not possible.

Cheers
Scott




==========

Scott Renton

Library Digital Development

Floor F East

Argyle House

515219
The University of Edinburgh is a charitable body, registered in Scotland, with registration number SC005336.

_______________________________________________

Archivesspace_Users_Group mailing list

Archivesspace_Users_Group at lyralists.lyrasis.org<mailto:Archivesspace_Users_Group at lyralists.lyrasis.org>

http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
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From sfickeissen at Hagley.org  Fri Nov 15 12:17:38 2019
From: sfickeissen at Hagley.org (Sharon Fickeissen)
Date: Fri, 15 Nov 2019 17:17:38 +0000
Subject: [Archivesspace_Users_Group] Using ASpace to Track
	Preservation/Conservation?
Message-ID: <MN2PR16MB3517A5387424890D9817F0B0C3700@MN2PR16MB3517.namprd16.prod.outlook.com>

I'm curious as to if/how anyone is using ArchivesSpace for logging Preservation and Conservation information (condition surveys, assessments, recommendations, treatments, etc).


Sharon Fickeissen
Library Conservation Technician
Hagley Museum & Library

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From armstrong_mark at wheatoncollege.edu  Fri Nov 15 12:24:55 2019
From: armstrong_mark at wheatoncollege.edu (Mark Armstrong)
Date: Fri, 15 Nov 2019 12:24:55 -0500
Subject: [Archivesspace_Users_Group] Using ASpace to Track
	Preservation/Conservation?
In-Reply-To: <MN2PR16MB3517A5387424890D9817F0B0C3700@MN2PR16MB3517.namprd16.prod.outlook.com>
References: <MN2PR16MB3517A5387424890D9817F0B0C3700@MN2PR16MB3517.namprd16.prod.outlook.com>
Message-ID: <CA+2CvAhAXZxh+DntmxWOr4c=C5kC7aWTukF9SVtv5=F+cGw5NA@mail.gmail.com>

I don't have firsthand experience myself, but I recall seeing a poster at
SAA this past summer that incorporated this information in additional
subrecords for external documents and assessments, and it included
additional custom fields for these records.  I believe it was from the New
England Historical Genealogical Society.

On Fri, Nov 15, 2019 at 12:17 PM Sharon Fickeissen <sfickeissen at hagley.org>
wrote:

> I?m curious as to if/how anyone is using ArchivesSpace for logging
> Preservation and Conservation information (condition surveys, assessments,
> recommendations, treatments, etc).
>
>
>
>
>
> Sharon Fickeissen
>
> Library Conservation Technician
>
> Hagley Museum & Library
>
>
> _______________________________________________
> Archivesspace_Users_Group mailing list
> Archivesspace_Users_Group at lyralists.lyrasis.org
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
>


-- 
Pronouns: he, him, his
"I have always imagined that paradise will be a kind of library." - Jorge
Luis Borges
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From mhaberle at mikekelleyfoundation.org  Fri Nov 15 13:08:20 2019
From: mhaberle at mikekelleyfoundation.org (Mary Haberle)
Date: Fri, 15 Nov 2019 10:08:20 -0800
Subject: [Archivesspace_Users_Group] Using ASpace to Track
	Preservation/Conservation?
In-Reply-To: <MN2PR16MB3517A5387424890D9817F0B0C3700@MN2PR16MB3517.namprd16.prod.outlook.com>
References: <MN2PR16MB3517A5387424890D9817F0B0C3700@MN2PR16MB3517.namprd16.prod.outlook.com>
Message-ID: <CADGtyC3ZehRZ4Zr3DbU3RLgXjJdEw3X8ZJLn3CozYU6iZNBP=g@mail.gmail.com>

Hi Sharon,

I'm planning to use the Assessments module to do this and just watched this
video about the module from the 2018 member forum and found it very
helpful: https://www.youtube.com/watch?v=Eh_AM7Xhxk4 The 2019 meeting
included a demo of Assessments https://www.youtube.com/watch?v=mzrXeXOdoEM

Best,

Mary

On Fri, Nov 15, 2019 at 9:17 AM Sharon Fickeissen <sfickeissen at hagley.org>
wrote:

> I?m curious as to if/how anyone is using ArchivesSpace for logging
> Preservation and Conservation information (condition surveys, assessments,
> recommendations, treatments, etc).
>
>
>
>
>
> Sharon Fickeissen
>
> Library Conservation Technician
>
> Hagley Museum & Library
>
>
> _______________________________________________
> Archivesspace_Users_Group mailing list
> Archivesspace_Users_Group at lyralists.lyrasis.org
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
>


-- 
Mary Haberle
Archivist

Mike Kelley Foundation for the Arts
http://www.mikekelleyfoundation.org

(323) 257-7853



*CONFIDENTIALITY STATEMENT: The information contained in this email
message, including attachments, is the confidential information of, and/or
is the property of the Mike Kelley Foundation for the Arts. The information
is intended for use solely by the individual or entity named in the
message. If you are not an intended recipient and you received this in
error, then any review, printing, copying, or distribution of any such
information is prohibited, and please notify the sender immediately by
reply e-mail and then delete this e-mail from your system.*
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From pshowell at anderson.edu  Mon Nov 18 08:48:29 2019
From: pshowell at anderson.edu (Preston Howell)
Date: Mon, 18 Nov 2019 08:48:29 -0500
Subject: [Archivesspace_Users_Group] v2.7 un-unzipable?
Message-ID: <CAD07DU_u5tmQ34i9np0cbCoL+X+vwcj1qgjFFhs2d1r9CA5QWQ@mail.gmail.com>

This morning I was looking into the update for ArchivesSpace. We are new to
using the software and have not made any updates since we installed it at
v2.3.2. Following the directions on this page
<http://archivesspace.github.io/archivesspace/user/upgrading-to-a-new-release-of-archivesspace/>
of
the documentation, I am having trouble unzipping the
archivesspace-v2.7.0.zip file. Attached is the error I'm receiving. It
seems to be suggesting that the file is incomplete. Has anyone encountered
this and know of a way around this?

[image: snip_20191118083616.png]


-- 
Preston Howell | Library Technology Specialist | Nicholson Library
Anderson University | 1100 E Fifth St, Anderson, IN 46012-3495
765-641-4270 | pshowell at anderson.edu
www.anderson.edu
<http://www.anderson.edu>
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From laney.mcglohon at lyrasis.org  Mon Nov 18 09:23:58 2019
From: laney.mcglohon at lyrasis.org (Laney McGlohon)
Date: Mon, 18 Nov 2019 14:23:58 +0000
Subject: [Archivesspace_Users_Group] v2.7 un-unzipable?
In-Reply-To: <CAD07DU_u5tmQ34i9np0cbCoL+X+vwcj1qgjFFhs2d1r9CA5QWQ@mail.gmail.com>
References: <CAD07DU_u5tmQ34i9np0cbCoL+X+vwcj1qgjFFhs2d1r9CA5QWQ@mail.gmail.com>
Message-ID: <E0C2B51C-998D-45F3-A693-1DDBCABCBEA6@lyrasis.org>

Hi,

It looks as if the documentation is out of date. I will get that updated today. The curl command should be:

curl -LJO https://github.com/archivesspace/archivesspace/releases/download/v2.7.0/archivesspace-v2.7.0.zip

You will need to delete the zip file you have already downloaded before you try the curl command above.
Then you should be able to unzip the file successfully.

Best,
Laney


From: <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Preston Howell <pshowell at anderson.edu>
Reply-To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Date: Monday, November 18, 2019 at 5:48 AM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: [Archivesspace_Users_Group] v2.7 un-unzipable?

This morning I was looking into the update for ArchivesSpace. We are new to using the software and have not made any updates since we installed it at v2.3.2. Following the directions on this page<http://archivesspace.github.io/archivesspace/user/upgrading-to-a-new-release-of-archivesspace/> of the documentation, I am having trouble unzipping the archivesspace-v2.7.0.zip file. Attached is the error I'm receiving. It seems to be suggesting that the file is incomplete. Has anyone encountered this and know of a way around this?

[cid:image001.png at 01D59DD8.C2AC82C0]


--
Preston Howell | Library Technology Specialist | Nicholson Library
Anderson University | 1100 E Fifth St, Anderson, IN 46012-3495
765-641-4270 | pshowell at anderson.edu<mailto:pshowell at anderson.edu>
www.anderson.edu<http://www.anderson.edu>
[Image removed by sender.]<http://www.anderson.edu/>
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From pshowell at anderson.edu  Mon Nov 18 09:28:56 2019
From: pshowell at anderson.edu (Preston Howell)
Date: Mon, 18 Nov 2019 09:28:56 -0500
Subject: [Archivesspace_Users_Group] v2.7 un-unzipable?
In-Reply-To: <E0C2B51C-998D-45F3-A693-1DDBCABCBEA6@lyrasis.org>
References: <CAD07DU_u5tmQ34i9np0cbCoL+X+vwcj1qgjFFhs2d1r9CA5QWQ@mail.gmail.com>
 <E0C2B51C-998D-45F3-A693-1DDBCABCBEA6@lyrasis.org>
Message-ID: <CAD07DU9BZSjNda6NroArUzdXVBXNOZOQ_w+5qwn9SJT6UJNOZg@mail.gmail.com>

Thanks Laney! That worked

On Mon, Nov 18, 2019 at 9:24 AM Laney McGlohon <laney.mcglohon at lyrasis.org>
wrote:

> Hi,
>
>
>
> It looks as if the documentation is out of date. I will get that updated
> today. The curl command should be:
>
>
>
> curl -LJO
> https://github.com/archivesspace/archivesspace/releases/download/v2.7.0/archivesspace-v2.7.0.zip
>
>
>
> You will need to delete the zip file you have already downloaded before
> you try the curl command above.
>
> Then you should be able to unzip the file successfully.
>
>
>
> Best,
>
> Laney
>
>
>
>
>
> *From: *<archivesspace_users_group-bounces at lyralists.lyrasis.org> on
> behalf of Preston Howell <pshowell at anderson.edu>
> *Reply-To: *Archivesspace Users Group <
> archivesspace_users_group at lyralists.lyrasis.org>
> *Date: *Monday, November 18, 2019 at 5:48 AM
> *To: *Archivesspace Users Group <
> archivesspace_users_group at lyralists.lyrasis.org>
> *Subject: *[Archivesspace_Users_Group] v2.7 un-unzipable?
>
>
>
> This morning I was looking into the update for ArchivesSpace. We are new
> to using the software and have not made any updates since we installed it
> at v2.3.2. Following the directions on this page
> <http://archivesspace.github.io/archivesspace/user/upgrading-to-a-new-release-of-archivesspace/> of
> the documentation, I am having trouble unzipping the
> archivesspace-v2.7.0.zip file. Attached is the error I'm receiving. It
> seems to be suggesting that the file is incomplete. Has anyone encountered
> this and know of a way around this?
>
>
>
>
>
>
>
> --
>
> Preston Howell | Library Technology Specialist | Nicholson Library
>
> Anderson University | 1100 E Fifth St, Anderson, IN 46012-3495
> 765-641-4270 | pshowell at anderson.edu
> www.anderson.edu
>
> [image: Image removed by sender.] <http://www.anderson.edu/>
> _______________________________________________
> Archivesspace_Users_Group mailing list
> Archivesspace_Users_Group at lyralists.lyrasis.org
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
>


-- 
Preston Howell | Library Technology Specialist | Nicholson Library
Anderson University | 1100 E Fifth St, Anderson, IN 46012-3495
765-641-4270 | pshowell at anderson.edu
www.anderson.edu
<http://www.anderson.edu>
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From jdtillman at sdsu.edu  Mon Nov 18 12:17:26 2019
From: jdtillman at sdsu.edu (Josh Tillman)
Date: Mon, 18 Nov 2019 09:17:26 -0800
Subject: [Archivesspace_Users_Group] Archon to AS migration data issue
In-Reply-To: <03DE74AE-1BA2-45EA-AA60-7DD3A163369C@lyrasis.org>
References: <CALwT3XuKEfV658=ibYG42VVJ_q_8Mwp2KLHcF+ew6_jx5vemCg@mail.gmail.com>
 <03DE74AE-1BA2-45EA-AA60-7DD3A163369C@lyrasis.org>
Message-ID: <CALwT3XvvOXBFYwMQcpAhaTbsai1GbaO497Z1cp-qndAo-RmDvw@mail.gmail.com>

Hi Brian,

Thanks for your help.

I re-migrated after changing all containers to both Intellectual and
Physical. That made the problem worse. Each folder also duplicated for each
item in the folder (i.e. I have 30-40 instances of each folder).

I re-migrated again after changing all containers to just Physical. That
created all the empty boxes from before but with none of the actual content.

I have not rerun the migration with all containers set to just Intellectual
yet.

Is there something I'm missing?

Thank you,

Josh Tillman
PHP Programmer and Database Administrator

Library Information Technologies & Digital Initiatives
San Diego State University
5500 Campanile Drive
San Diego, CA 92182-8050
619.594.1811
jdtillman at sdsu.edu


On Wed, Nov 6, 2019 at 10:47 AM Brian Harrington <
brian.harrington at lyrasis.org> wrote:

> Hi Josh,
>
> I?m wondering if there might be a problem with Intellectual vs. Physical
> containers.  Take a look at the Level/Container Manager section in this
> document
> https://github.com/archivesspace/tech-docs/blob/master/migrations/migrate_from_archon.md
> and see if that helps.  If that doesn?t fix things, let us know.
>
> Thanks,
>
> Brian
>
> > On Oct 31, 2019, at 3:26 PM, Josh Tillman <jdtillman at sdsu.edu> wrote:
> >
> > Hello,
> >
> > I'm having an issue with the Archon to AS migration. After the migration
> tool runs, there are empty duplicate boxes showing up at the
> collection-level. Is there a way to remove them all at once or prevent them
> from duplicating in the first place? Or does each one have to be deleted
> manually?
> >
> > Thank you,
> >
> > Josh Tillman
> > PHP Programmer and Database Administrator
> >
> > Library Information Technologies & Digital Initiatives
> > San Diego State University
> > 5500 Campanile Drive
> > San Diego, CA 92182-8050
> > 619.594.1811
> > jdtillman at sdsu.edu
> > _______________________________________________
> > Archivesspace_Users_Group mailing list
> > Archivesspace_Users_Group at lyralists.lyrasis.org
> > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
>
> _______________________________________________
> Archivesspace_Users_Group mailing list
> Archivesspace_Users_Group at lyralists.lyrasis.org
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
>
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From kk1210 at georgetown.edu  Tue Nov 19 08:32:21 2019
From: kk1210 at georgetown.edu (Kimberli Kelmor)
Date: Tue, 19 Nov 2019 08:32:21 -0500
Subject: [Archivesspace_Users_Group] question about the backup script
Message-ID: <CAEWxEtBmUrTryvb8Uf6eE92GpH2TDWGwMXceWymKf-Bwz+5-SQ@mail.gmail.com>

Greetings,

In the documentation about backing up your data, in the section on using
mysqldump, it says to be certain you set the --single-transaction and the
--routines flags.

Further down it gives the option and instructions for using backup.sh with
mysqldump.

My question is -- does mysqldump with backup.sh set the two flags mentioned
above?

Thanks!
Kim

-- 
Kimberli M. Kelmor
Head of Law Library Technology
Georgetown University Law Library
kk1210 at georgetown.edu
202-662-9158
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From kk1210 at georgetown.edu  Tue Nov 19 08:39:28 2019
From: kk1210 at georgetown.edu (Kimberli Kelmor)
Date: Tue, 19 Nov 2019 08:39:28 -0500
Subject: [Archivesspace_Users_Group] further info - 2.7.0 missing
	resources and unpublished repositories
In-Reply-To: <CAEWxEtATunAHtdPxVoLDVSObkUQdy6k3U7jdBJ38pAmNKZMTcQ@mail.gmail.com>
References: <CAEWxEtATunAHtdPxVoLDVSObkUQdy6k3U7jdBJ38pAmNKZMTcQ@mail.gmail.com>
Message-ID: <CAEWxEtDqGu7z6PPbPfpKpAp_vtZbi6mDYgGt2v58EELJTP4xaw@mail.gmail.com>

Final resolution of my issues for those following the issue:
1. - repositories missing: user error.
2. - mystery of the java version:

So on that Java Version... The Ruby Configuration is a collection of
low-level information about your operating system, which gets created by
mkconfig.rb when Ruby is compiled. It mostly contains compiler flags
generated by Ruby?s compile scripts. Its exact contents depend on your
system, and also on your Ruby implementation and version. All major Ruby
implementations have a RbConfig.
I believe that is coming from the JRuby version we are using but only has
to do with the java version for that JRuby version. Not with the version of
java being built with or run with on your system. So it's just baked into
the build when it's created.

So, we are in fact running 1.8 as the server indicated.

Thanks so much to Lyrasis support for  solving the mystery. (and for not
making fun of the user error!)

Best regards,
Kimberli



On Mon, Nov 11, 2019 at 1:27 PM Kimberli Kelmor <kk1210 at georgetown.edu>
wrote:

> Knowing that java version often impacts Aspace, I used java -version to
> check. It shows the server is running 1.8 (8). But, when I go to the Aspace
> backend, it lists java 1.7
>
> Has anyone seen this before?
> There is no Java_Home set, but alternatives --list also shows java 1.8
>
> How do I tell Aspace to use java 8?
> Thanks again!
> Kim
>
> --
> Kimberli M. Kelmor
> Head of Law Library Technology
> Georgetown University Law Library
> kk1210 at georgetown.edu
> 202-662-9158
>


-- 
Kimberli M. Kelmor
Head of Law Library Technology
Georgetown University Law Library
kk1210 at georgetown.edu
202-662-9158
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From blake.carver at lyrasis.org  Tue Nov 19 08:48:27 2019
From: blake.carver at lyrasis.org (Blake Carver)
Date: Tue, 19 Nov 2019 13:48:27 +0000
Subject: [Archivesspace_Users_Group] question about the backup script
In-Reply-To: <CAEWxEtBmUrTryvb8Uf6eE92GpH2TDWGwMXceWymKf-Bwz+5-SQ@mail.gmail.com>
References: <CAEWxEtBmUrTryvb8Uf6eE92GpH2TDWGwMXceWymKf-Bwz+5-SQ@mail.gmail.com>
Message-ID: <DM5PR22MB08116FE58A46B9D9B8A467989F4C0@DM5PR22MB0811.namprd22.prod.outlook.com>

It does. You can see the command in the /backup/lib/backup.rb  file
________________________________
From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Kimberli Kelmor <kk1210 at georgetown.edu>
Sent: Tuesday, November 19, 2019 8:32 AM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: [Archivesspace_Users_Group] question about the backup script

Greetings,

In the documentation about backing up your data, in the section on using mysqldump, it says to be certain you set the --single-transaction and the --routines flags.

Further down it gives the option and instructions for using backup.sh with mysqldump.

My question is -- does mysqldump with backup.sh set the two flags mentioned above?

Thanks!
Kim

--
Kimberli M. Kelmor
Head of Law Library Technology
Georgetown University Law Library
kk1210 at georgetown.edu<mailto:kk1210 at georgetown.edu>
202-662-9158
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From kk1210 at georgetown.edu  Tue Nov 19 08:52:23 2019
From: kk1210 at georgetown.edu (Kimberli Kelmor)
Date: Tue, 19 Nov 2019 08:52:23 -0500
Subject: [Archivesspace_Users_Group] question about the backup script
In-Reply-To: <DM5PR22MB08116FE58A46B9D9B8A467989F4C0@DM5PR22MB0811.namprd22.prod.outlook.com>
References: <CAEWxEtBmUrTryvb8Uf6eE92GpH2TDWGwMXceWymKf-Bwz+5-SQ@mail.gmail.com>
 <DM5PR22MB08116FE58A46B9D9B8A467989F4C0@DM5PR22MB0811.namprd22.prod.outlook.com>
Message-ID: <CAEWxEtD7oCjtnuZb7ALyUi_ve_NU0pi3VA2YkMjD3AdRU0Fgjg@mail.gmail.com>

Excellent. Many thanks!
Kim

On Tue, Nov 19, 2019 at 8:48 AM Blake Carver <blake.carver at lyrasis.org>
wrote:

> It does. You can see the command in the /backup/lib/backup.rb  file
> ------------------------------
> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org <
> archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of
> Kimberli Kelmor <kk1210 at georgetown.edu>
> *Sent:* Tuesday, November 19, 2019 8:32 AM
> *To:* Archivesspace Users Group <
> archivesspace_users_group at lyralists.lyrasis.org>
> *Subject:* [Archivesspace_Users_Group] question about the backup script
>
> Greetings,
>
> In the documentation about backing up your data, in the section on using
> mysqldump, it says to be certain you set the --single-transaction and the
> --routines flags.
>
> Further down it gives the option and instructions for using backup.sh with
> mysqldump.
>
> My question is -- does mysqldump with backup.sh set the two flags
> mentioned above?
>
> Thanks!
> Kim
>
> --
> Kimberli M. Kelmor
> Head of Law Library Technology
> Georgetown University Law Library
> kk1210 at georgetown.edu
> 202-662-9158
> _______________________________________________
> Archivesspace_Users_Group mailing list
> Archivesspace_Users_Group at lyralists.lyrasis.org
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
>


-- 
Kimberli M. Kelmor
Head of Law Library Technology
Georgetown University Law Library
kk1210 at georgetown.edu
202-662-9158
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From dbutler at cals.org  Tue Nov 19 15:59:28 2019
From: dbutler at cals.org (Danielle Butler)
Date: Tue, 19 Nov 2019 20:59:28 +0000
Subject: [Archivesspace_Users_Group] =?windows-1252?q?=93Levels_of_Born-Di?=
 =?windows-1252?q?gital_Access=94_available_for_comment?=
Message-ID: <SN1PR20MB2080FAEB6E95896F4BE90697CF4C0@SN1PR20MB2080.namprd20.prod.outlook.com>


The DLF Born-Digital Access Working Group is excited to share the initial draft of its ?Levels of Born-Digital Access? (http://bit.ly/levelsofaccess). Conceived in response to the need for the development of standards and benchmarks to be shared by the community, the Levels present five areas--Accessibility, Description, Researcher Support & Discovery, Security, and Tools--organized into three levels of complexity. We invite feedback from the community through December 15, at which point we?ll begin incorporating suggestions into the final draft of version 1. We also encourage those who are interested in getting involved or hearing updates on our work to join our Google Group (https://tinyurl.com/bdawggg). We?ll be voting on new leadership and new projects to take on in 2020 over the next few weeks.

Thank you,


Danielle Butler, CA | Archivist

Butler Center for Arkansas Studies | Central Arkansas Library System

www.butlercenter.org<http://www.butlercenter.org/>

100 Rock Street

Little Rock, AR 72201

501-320-5724

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From julie_wetherill at harvard.edu  Wed Nov 20 08:02:25 2019
From: julie_wetherill at harvard.edu (Wetherill, Julie M.)
Date: Wed, 20 Nov 2019 13:02:25 +0000
Subject: [Archivesspace_Users_Group] Repository record and corresponding
	agent representation
Message-ID: <BL0PR07MB5043E930A95597D77DE4B3B68A4F0@BL0PR07MB5043.namprd07.prod.outlook.com>

Can anyone describe for me or point me to documentation about the relationship between a repository record and its corporate body agent representation? Twice recently, our ASpace PUI (v2.5.2) has been mysteriously disrupted by a bug that is associated with missing metadata in either a repository record or the parallel corporate-body agent record. In the first case, resources in a specific repository were not displaying and in the current case, the PUI display of "collection inventory" is broken. In both cases, this error was in the logs:

"NoMethodError (undefined > method `[]=' for nil:NilClass)"

This user list discussion thread: http://lyralists.lyrasis.org/mailman/htdig/archivesspace_users_group/2019-April/006715.html refers to this error and says this about the issue and how to fix it: "The agent_representation_id value in the repository table was null. I 'fixed' it by making a small edit to the Repository and saving it." Unfortunately for us, this approach did not fix it although we have 30 repositories and haven't yet determined which repo record may be the issue (if it is the issue).

Any ideas? Thanks. -julie

Julie Wetherill
Library Technology Services
Harvard University
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From blake.carver at lyrasis.org  Wed Nov 20 08:35:04 2019
From: blake.carver at lyrasis.org (Blake Carver)
Date: Wed, 20 Nov 2019 13:35:04 +0000
Subject: [Archivesspace_Users_Group] Repository record and
	corresponding	agent representation
In-Reply-To: <BL0PR07MB5043E930A95597D77DE4B3B68A4F0@BL0PR07MB5043.namprd07.prod.outlook.com>
References: <BL0PR07MB5043E930A95597D77DE4B3B68A4F0@BL0PR07MB5043.namprd07.prod.outlook.com>
Message-ID: <DM5PR22MB0811DE6437340157FA3558E99F4F0@DM5PR22MB0811.namprd22.prod.outlook.com>


>  "NoMethodError (undefined > method `[]=' for nil:NilClass)"

Usually when I see that error a restart will clear things up. It seems to be one of those very generic errors that pop up from time to time and I've never been able to find a consistent cause. I'm assuming that there's no other errors logged at the same time. Sometimes there's more useful stuff above and below the ol' "nil" error that could point to a more specific problem.

BUT

>  the PUI display of ?collection inventory? is broken...

That leads me to believe there might be a problem with the index as well.  I'd try doing a full reindex.

If the restart/reindex doesn't get things back to where they should be, dial up the logelevel to debug and see if you can dig a new error out of the logs. There could be a problem in your data, but it's hard to tell until you try the restart/reindex.

________________________________
From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Wetherill, Julie M. <julie_wetherill at harvard.edu>
Sent: Wednesday, November 20, 2019 8:02 AM
To: archivesspace_users_group at lyralists.lyrasis.org <archivesspace_users_group at lyralists.lyrasis.org>
Subject: [Archivesspace_Users_Group] Repository record and corresponding agent representation


Can anyone describe for me or point me to documentation about the relationship between a repository record and its corporate body agent representation? Twice recently, our ASpace PUI (v2.5.2) has been mysteriously disrupted by a bug that is associated with missing metadata in either a repository record or the parallel corporate-body agent record. In the first case, resources in a specific repository were not displaying and in the current case, the PUI display of ?collection inventory? is broken. In both cases, this error was in the logs:



"NoMethodError (undefined > method `[]=' for nil:NilClass)"



This user list discussion thread: http://lyralists.lyrasis.org/mailman/htdig/archivesspace_users_group/2019-April/006715.html refers to this error and says this about the issue and how to fix it: ?The agent_representation_id value in the repository table was null. I 'fixed' it by making a small edit to the Repository and saving it.? Unfortunately for us, this approach did not fix it although we have 30 repositories and haven?t yet determined which repo record may be the issue (if it is the issue).



Any ideas? Thanks. -julie



Julie Wetherill

Library Technology Services

Harvard University
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From acronnelly at co.davis.ut.us  Wed Nov 20 09:14:03 2019
From: acronnelly at co.davis.ut.us (Austin Cronnelly)
Date: Wed, 20 Nov 2019 07:14:03 -0700
Subject: [Archivesspace_Users_Group] Questions Concerning Line Breaks
Message-ID: <CABXc519E=vwaCG4Gg8LPEQrexdnTBikzCHq--PS524iUOwBYrA@mail.gmail.com>

  Hello,

We are trying to get line breaks in the Content Description field in the
Accession record.

For example,

Item A on Row1
Item B on Row2
Item C on Row3
Item D on Row4

But it ends up like
Item A on Row1 Item B on Row2 Item C on Row3 Item D on Row4

8:55 AM <https://daviscounty.slack.com/archives/D6Z7TA2DA/p1574178913007400>low
us to enter a line break at the end of each line, but we haven't been able
to figure out how to do that.


Here are 2 screenshots. The first image is of the staff interface and the
other is the public interface. You will notice that even though I have put
in line breaks in the staff interface, they do not carry over into the
public interface.

[image: image.png]

[image: image.png]

Any advice is appreciated!
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From noah.huffman at duke.edu  Wed Nov 20 10:25:07 2019
From: noah.huffman at duke.edu (Noah Huffman)
Date: Wed, 20 Nov 2019 15:25:07 +0000
Subject: [Archivesspace_Users_Group] Dual Language Data
In-Reply-To: <DM5PR2201MB12449615FAA733979E663BACF1700@DM5PR2201MB1244.namprd22.prod.outlook.com>
References: <DBBPR05MB62984DE4E1118EA3B3D0A769BA700@DBBPR05MB6298.eurprd05.prod.outlook.com>,
 <1573831460.2708.49.camel@bodleian.ox.ac.uk>
 <DM5PR2201MB12449615FAA733979E663BACF1700@DM5PR2201MB1244.namprd22.prod.outlook.com>
Message-ID: <BN8PR05MB6418FD0EFDBFF25C706E8C84E64F0@BN8PR05MB6418.namprd05.prod.outlook.com>

Hi Christine,
Chiming in late to this, but this would be extremely valuable in our context. We are increasingly doing multi-lingual description and modeling this data in ArchivesSpace has been a bit of a challenge so far. For notes, we record each language in a separate note subrecord (works OK), but for titles our workaround has been to add an additional note subrecord on the Archival Object with a label like "Title (Chinese)."  Occasionally, we've just crammed both languages into the same title field separated with pipe characters (not my favorite approach).
Ultimately, as Scott suggested, we'd love some sort of togglable front-end where a user could select their preferred display language.  Or, languages could be displayed based on a user's browser language setting. EAD3 has some facility for handling multi-lingual description, but ASpace EAD3 exports can't really take advantage of this.
Here are links to some of our published multilingual finding aids just to give you a sense of the variety of multi-lingual description. We manage this description in ArchivesSpace, but don't currently use the ArchivesSpace public interface.
Radio Haiti (collection description in English, French, Creole): https://library.duke.edu/rubenstein/findingaids/radiohaiti/
Heschel (collection description in English, Hebrew): https://library.duke.edu/rubenstein/findingaids/heschelabraham/
Shockley (item-level photos described in English and Chinese): https://library.duke.edu/rubenstein/findingaids/shockleywilliamh/
-Noah

================
Noah Huffman
Archivist for Metadata, Systems, and Digital Records
David M. Rubenstein Rare Book & Manuscript Library
Duke University | 919-660-5982
http://library.duke.edu/rubenstein/


From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> On Behalf Of Christine Di Bella
Sent: Friday, November 15, 2019 11:13 AM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] Dual Language Data

Hi all,

I'm very interested in discussion of the underlying issues as well as whether people have done anything to work around ArchivesSpace's limitations in this area. (I'm fact, I recently created a Jira ticket for something in this area based on other inquiries: https://archivesspace.atlassian.net/browse/ANW-957<https://urldefense.proofpoint.com/v2/url?u=https-3A__archivesspace.atlassian.net_browse_ANW-2D957&d=DwMFAg&c=imBPVzF25OnBgGmVOlcsiEgHoG1i6YHLR0Sj_gZ4adc&r=F0JE8U9-xhxe_nE7d7aEUi-uqfKqvYJ222bS0oz9mko&m=aMIF32xjFuNMLKOiZ0UlXNaCfVPs3mwVN5fVQmHZOq0&s=cnNHeIkbJRrRCjCkAuEdvSYHTO9vm-YoBMkSRLJlZIQ&e=>.) As I mention in that ticket, because of the repeatability of sub-records doing description in multiple languages is possible in some areas of ArchivesSpace but not all, and there is not way for our current EAD exports (either EAD2002 or EAD3) or other outputs to distinguish between the different languages. How many of you work in contexts where this would be valuable (or even required) for individual collections, to work with different service populations or for your local or national context?

Christine

Christine Di Bella
ArchivesSpace Program Manager
christine.dibella at lyrasis.org<mailto:christine.dibella at lyrasis.org>
800.999.8558 x2905
678-235-2905
cdibella13 (Skype)

[ASpaceOrgHomeMedium]



________________________________
From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> <archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> on behalf of Andrew Morrison <andrew.morrison at bodleian.ox.ac.uk<mailto:andrew.morrison at bodleian.ox.ac.uk>>
Sent: Friday, November 15, 2019 10:24:34 AM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: Re: [Archivesspace_Users_Group] Dual Language Data

I would imagine it would require a major overhaul or fork of ArchivesSpace to make it capable of capturing two or more translations of everything in a single record. The data model<https://urldefense.proofpoint.com/v2/url?u=https-3A__github.com_archivesspace_archivesspace_tree_master_common_schemas&d=DwMFAg&c=imBPVzF25OnBgGmVOlcsiEgHoG1i6YHLR0Sj_gZ4adc&r=F0JE8U9-xhxe_nE7d7aEUi-uqfKqvYJ222bS0oz9mko&m=aMIF32xjFuNMLKOiZ0UlXNaCfVPs3mwVN5fVQmHZOq0&s=TG5UzSFotFC2wJfEivQ1QbNikE1XTTAj4cYtcbmKR4A&e=> is close to the EAD 2002 schema, which isn't multilingual in this sense (unlike, say, the manuscript description module of the TEI schema<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.tei-2Dc.org_release_doc_tei-2Dp5-2Ddoc_en_html_MS.html&d=DwMFAg&c=imBPVzF25OnBgGmVOlcsiEgHoG1i6YHLR0Sj_gZ4adc&r=F0JE8U9-xhxe_nE7d7aEUi-uqfKqvYJ222bS0oz9mko&m=aMIF32xjFuNMLKOiZ0UlXNaCfVPs3mwVN5fVQmHZOq0&s=Xrz9ORVm6mx5TzauJKunMBVqSbZyvQ-uxOIYMl2edbE&e=>.)

Andrew.


On Fri, 2019-11-15 at 12:30 +0000, RENTON Scott wrote:
Hi folks

Wondering if anyone can help with a challenge I've been set. I've got a task to investigate how easily we could populate a togglable English-Scottish Gaelic front end supplied by Archives Space data (through either the SOLR index or the API- we've built a few single-language sites which interrogate ArchivesSpace SOLR).

I know that language can be captured when cataloguing, but would I be right in saying there is no way of capturing the same data in multiple languages (i.e. can I catalogue a title for a resource twice, once in English, and once in Gaelic, and would the link, that they are 'the same thing' be preserved?)?

The current website is a bespoke postgres db, which can do this. We want to migrate the users over to ArchivesSpace, and I'm pretty sure it can handle everything, but this would be a sticking point if it's not possible.

Cheers
Scott




==========

Scott Renton

Library Digital Development

Floor F East

Argyle House

515219
The University of Edinburgh is a charitable body, registered in Scotland, with registration number SC005336.

_______________________________________________

Archivesspace_Users_Group mailing list

Archivesspace_Users_Group at lyralists.lyrasis.org<mailto:Archivesspace_Users_Group at lyralists.lyrasis.org>

http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group<https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=DwMFAg&c=imBPVzF25OnBgGmVOlcsiEgHoG1i6YHLR0Sj_gZ4adc&r=F0JE8U9-xhxe_nE7d7aEUi-uqfKqvYJ222bS0oz9mko&m=aMIF32xjFuNMLKOiZ0UlXNaCfVPs3mwVN5fVQmHZOq0&s=HekT5fesx8g1YAJlyvSQHFCnDP0KC5d_Lse4uUn6U-Y&e=>
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From mark.custer at yale.edu  Wed Nov 20 10:59:34 2019
From: mark.custer at yale.edu (Custer, Mark)
Date: Wed, 20 Nov 2019 15:59:34 +0000
Subject: [Archivesspace_Users_Group] Repository record
	and	corresponding	agent representation
In-Reply-To: <DM5PR22MB0811DE6437340157FA3558E99F4F0@DM5PR22MB0811.namprd22.prod.outlook.com>
References: <BL0PR07MB5043E930A95597D77DE4B3B68A4F0@BL0PR07MB5043.namprd07.prod.outlook.com>
 <DM5PR22MB0811DE6437340157FA3558E99F4F0@DM5PR22MB0811.namprd22.prod.outlook.com>
Message-ID: <BYAPR08MB6071782308524AA5FB522C718C4F0@BYAPR08MB6071.namprd08.prod.outlook.com>

Julie,

Not sure if this is what you're asking about or not, but the following SQL query would return all of the repository IDs along with their corresponding corporate agent IDs:

SELECT
    r.id AS 'repository id',
    r.agent_representation_id as 'agent id',
    r.repo_code,
    r.name,
    CONCAT('/agents/corporate_entities/', r.agent_representation_id) as 'agent uri'
FROM
    repository r
;

As for the relationship, whenever a repository record is created in ArchivesSpace, a corresponding corporate entity agent is created at the same time.  Those records are linked in the repository record by means of the "agent_representation_id" attribute.  *The only repository in ArchivesSpace that should ever have a null value for the agent_representation_id would be the Global Repository* (see the "Conceptual trickery" paragraph at the bottom of this page, https://archivesspace.github.io/archivesspace/user/the-archivesspace-backend/).  That said, there is at least one major bug with how these records are linked, though:  If you edit a repository record after updating the linked corporate agent record (let's say you add an authority ID to the agent record and then update the link repository record), then that data will be removed from the agent record if it's not also in the repository record (and you cannot add an authority ID to a repository record, so boom, that value vanishes from the agent record).  I really think that needs to be addressed, otherwise there's not much purpose in having the records linked.

This is similar to what happens whenever a user record is created. In that case, a corresponding person agent is created at the exact same time (although that does mean that you cannot create a user record and have it linked to a software agent in ASpace, since you don't get to choose which type of agent record is created whenever you create a repository or user record).

As for what could be causing an issue in the PUI, it could either be an issue in the core code or an issue in a local plugin.  I'd start by looking for repository records that don't have that "agent_representation_id" value, though.  Do all of your repos have that?

Mark



From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Blake Carver
Sent: Wednesday, 20 November, 2019 8:35 AM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] Repository record and corresponding agent representation


>  "NoMethodError (undefined > method `[]=' for nil:NilClass)"

Usually when I see that error a restart will clear things up. It seems to be one of those very generic errors that pop up from time to time and I've never been able to find a consistent cause. I'm assuming that there's no other errors logged at the same time. Sometimes there's more useful stuff above and below the ol' "nil" error that could point to a more specific problem.

BUT

>  the PUI display of "collection inventory" is broken...

That leads me to believe there might be a problem with the index as well.  I'd try doing a full reindex.

If the restart/reindex doesn't get things back to where they should be, dial up the logelevel to debug and see if you can dig a new error out of the logs. There could be a problem in your data, but it's hard to tell until you try the restart/reindex.

________________________________
From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> <archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> on behalf of Wetherill, Julie M. <julie_wetherill at harvard.edu<mailto:julie_wetherill at harvard.edu>>
Sent: Wednesday, November 20, 2019 8:02 AM
To: archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org> <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: [Archivesspace_Users_Group] Repository record and corresponding agent representation


Can anyone describe for me or point me to documentation about the relationship between a repository record and its corporate body agent representation? Twice recently, our ASpace PUI (v2.5.2) has been mysteriously disrupted by a bug that is associated with missing metadata in either a repository record or the parallel corporate-body agent record. In the first case, resources in a specific repository were not displaying and in the current case, the PUI display of "collection inventory" is broken. In both cases, this error was in the logs:



"NoMethodError (undefined > method `[]=' for nil:NilClass)"



This user list discussion thread: http://lyralists.lyrasis.org/mailman/htdig/archivesspace_users_group/2019-April/006715.html<https://nam05.safelinks.protection.outlook.com/?url=http%3A%2F%2Flyralists.lyrasis.org%2Fmailman%2Fhtdig%2Farchivesspace_users_group%2F2019-April%2F006715.html&data=02%7C01%7Cmark.custer%40yale.edu%7C75285117583344c3821d08d76dbe7adb%7Cdd8cbebb21394df8b4114e3e87abeb5c%7C0%7C0%7C637098537193899396&sdata=wCjUfefO%2FKGc%2FaFiAHcLplL9e3zuQeFdsz%2B0V2Y%2FZXU%3D&reserved=0> refers to this error and says this about the issue and how to fix it: "The agent_representation_id value in the repository table was null. I 'fixed' it by making a small edit to the Repository and saving it." Unfortunately for us, this approach did not fix it although we have 30 repositories and haven't yet determined which repo record may be the issue (if it is the issue).



Any ideas? Thanks. -julie



Julie Wetherill

Library Technology Services

Harvard University
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From mhaberle at mikekelleyfoundation.org  Wed Nov 20 17:27:14 2019
From: mhaberle at mikekelleyfoundation.org (Mary Haberle)
Date: Wed, 20 Nov 2019 14:27:14 -0800
Subject: [Archivesspace_Users_Group] Questions Concerning Line Breaks
In-Reply-To: <CABXc519E=vwaCG4Gg8LPEQrexdnTBikzCHq--PS524iUOwBYrA@mail.gmail.com>
References: <CABXc519E=vwaCG4Gg8LPEQrexdnTBikzCHq--PS524iUOwBYrA@mail.gmail.com>
Message-ID: <CADGtyC25rNOysjJ8mbSmqSki90_VQPJxs1-JmhEZRfVqrzwq+w@mail.gmail.com>

I'd love to know the workaround for this, too! Even in the staff interface
when you are outside of edit mode, the contents all appear on a single line.

On Wed, Nov 20, 2019 at 6:14 AM Austin Cronnelly <acronnelly at co.davis.ut.us>
wrote:

>   Hello,
>
> We are trying to get line breaks in the Content Description field in the
> Accession record.
>
> For example,
>
> Item A on Row1
> Item B on Row2
> Item C on Row3
> Item D on Row4
>
> But it ends up like
> Item A on Row1 Item B on Row2 Item C on Row3 Item D on Row4
>
> 8:55 AM
> <https://daviscounty.slack.com/archives/D6Z7TA2DA/p1574178913007400>low
> us to enter a line break at the end of each line, but we haven't been able
> to figure out how to do that.
>
>
> Here are 2 screenshots. The first image is of the staff interface and the
> other is the public interface. You will notice that even though I have put
> in line breaks in the staff interface, they do not carry over into the
> public interface.
>
> [image: image.png]
>
> [image: image.png]
>
> Any advice is appreciated!
> _______________________________________________
> Archivesspace_Users_Group mailing list
> Archivesspace_Users_Group at lyralists.lyrasis.org
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
>


-- 
Mary Haberle
Archivist

Mike Kelley Foundation for the Arts
http://www.mikekelleyfoundation.org

(323) 257-7853



*CONFIDENTIALITY STATEMENT: The information contained in this email
message, including attachments, is the confidential information of, and/or
is the property of the Mike Kelley Foundation for the Arts. The information
is intended for use solely by the individual or entity named in the
message. If you are not an intended recipient and you received this in
error, then any review, printing, copying, or distribution of any such
information is prohibited, and please notify the sender immediately by
reply e-mail and then delete this e-mail from your system.*
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From bdoub at usc.edu  Wed Nov 20 17:44:13 2019
From: bdoub at usc.edu (Bolton Kelly Doub)
Date: Wed, 20 Nov 2019 22:44:13 +0000
Subject: [Archivesspace_Users_Group] Questions Concerning Line Breaks
In-Reply-To: <CADGtyC25rNOysjJ8mbSmqSki90_VQPJxs1-JmhEZRfVqrzwq+w@mail.gmail.com>
References: <CABXc519E=vwaCG4Gg8LPEQrexdnTBikzCHq--PS524iUOwBYrA@mail.gmail.com>
 <CADGtyC25rNOysjJ8mbSmqSki90_VQPJxs1-JmhEZRfVqrzwq+w@mail.gmail.com>
Message-ID: <CO2PR07MB2488A182302E310677B33624BB4F0@CO2PR07MB2488.namprd07.prod.outlook.com>

Hi Austin and Mary,

You can use paragraph tags to format the line breaks for the public interface (see below):
<p>Item A on Row1</p>
<p>Item B on Row2</p>
<p>Item C on Row3</p>
<p>Item D on Row4</p>

You could also use <list> elements to format different types of lists (e.g., ordered numerically, bulleted, etc.):
https://www.loc.gov/ead/tglib/elements/list.html

Bo Doub
Archival Projects Librarian
USC Libraries Special Collections
Doheny Memorial Library, Room B22
tel:213-740-8180

From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> On Behalf Of Mary Haberle
Sent: Wednesday, November 20, 2019 2:27 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Cc: Kevin Krantz <kkrantz at co.davis.ut.us>; Jessica Turner <jturner at co.davis.ut.us>
Subject: Re: [Archivesspace_Users_Group] Questions Concerning Line Breaks

I'd love to know the workaround for this, too! Even in the staff interface when you are outside of edit mode, the contents all appear on a single line.

On Wed, Nov 20, 2019 at 6:14 AM Austin Cronnelly <acronnelly at co.davis.ut.us<mailto:acronnelly at co.davis.ut.us>> wrote:
  Hello,

We are trying to get line breaks in the Content Description field in the Accession record.

For example,

Item A on Row1
Item B on Row2
Item C on Row3
Item D on Row4

But it ends up like
Item A on Row1 Item B on Row2 Item C on Row3 Item D on Row4

8:55 AM<https://urldefense.proofpoint.com/v2/url?u=https-3A__daviscounty.slack.com_archives_D6Z7TA2DA_p1574178913007400&d=DwMFaQ&c=clK7kQUTWtAVEOVIgvi0NU5BOUHhpN0H8p7CSfnc_gI&r=yTNCzHurGGFljOhQgNjtyA&m=X_6g5KC-e2E-aTGakJkywXuO4IPwrUbFtMo_j4zu2aY&s=7Egk6-TW8xD8pI_rTLk6oY9_EOeYC0xi9_yMkH-6oIU&e=>low us to enter a line break at the end of each line, but we haven't been able to figure out how to do that.


Here are 2 screenshots. The first image is of the staff interface and the other is the public interface. You will notice that even though I have put in line breaks in the staff interface, they do not carry over into the public interface.

[image.png]

[image.png]

Any advice is appreciated!
_______________________________________________
Archivesspace_Users_Group mailing list
Archivesspace_Users_Group at lyralists.lyrasis.org<mailto:Archivesspace_Users_Group at lyralists.lyrasis.org>
http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group<https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=DwMFaQ&c=clK7kQUTWtAVEOVIgvi0NU5BOUHhpN0H8p7CSfnc_gI&r=yTNCzHurGGFljOhQgNjtyA&m=X_6g5KC-e2E-aTGakJkywXuO4IPwrUbFtMo_j4zu2aY&s=O0EAi9Aiz_EHLbVyEZdF2eN6cFOCFkdku7-KvvNYG7g&e=>


--
Mary Haberle
Archivist

Mike Kelley Foundation for the Arts
http://www.mikekelleyfoundation.org<https://urldefense.proofpoint.com/v2/url?u=http-3A__www.mikekelleyfoundation.org_&d=DwMFaQ&c=clK7kQUTWtAVEOVIgvi0NU5BOUHhpN0H8p7CSfnc_gI&r=yTNCzHurGGFljOhQgNjtyA&m=X_6g5KC-e2E-aTGakJkywXuO4IPwrUbFtMo_j4zu2aY&s=SbYuB-5lrEo0brKH02xDQByX-eF-14ZG7yf-Ok3Jsz0&e=>

(323) 257-7853




CONFIDENTIALITY STATEMENT: The information contained in this email message, including attachments, is the confidential information of, and/or is the property of the Mike Kelley Foundation for the Arts. The information is intended for use solely by the individual or entity named in the message. If you are not an intended recipient and you received this in error, then any review, printing, copying, or distribution of any such information is prohibited, and please notify the sender immediately by reply e-mail and then delete this e-mail from your system.
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From blake.carver at lyrasis.org  Wed Nov 20 17:50:16 2019
From: blake.carver at lyrasis.org (Blake Carver)
Date: Wed, 20 Nov 2019 22:50:16 +0000
Subject: [Archivesspace_Users_Group] Questions Concerning Line Breaks
In-Reply-To: <CO2PR07MB2488A182302E310677B33624BB4F0@CO2PR07MB2488.namprd07.prod.outlook.com>
References: <CABXc519E=vwaCG4Gg8LPEQrexdnTBikzCHq--PS524iUOwBYrA@mail.gmail.com>
 <CADGtyC25rNOysjJ8mbSmqSki90_VQPJxs1-JmhEZRfVqrzwq+w@mail.gmail.com>,
 <CO2PR07MB2488A182302E310677B33624BB4F0@CO2PR07MB2488.namprd07.prod.outlook.com>
Message-ID: <DM5PR22MB0811309CED17A1C697B42E199F4F0@DM5PR22MB0811.namprd22.prod.outlook.com>

I was curious and I'm not seeing any tags or line breaks having the intended formatting on the latest version:

http://test.archivesspace.org/accessions/i_gave_you_a_break

Dunno if that's a bug or not, but that field doesn't like HTML tags it seems.
________________________________
From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Bolton Kelly Doub <bdoub at usc.edu>
Sent: Wednesday, November 20, 2019 5:44 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Cc: Kevin Krantz <kkrantz at co.davis.ut.us>; Jessica Turner <jturner at co.davis.ut.us>
Subject: Re: [Archivesspace_Users_Group] Questions Concerning Line Breaks


Hi Austin and Mary,



You can use paragraph tags to format the line breaks for the public interface (see below):

<p>Item A on Row1</p>

<p>Item B on Row2</p>

<p>Item C on Row3</p>

<p>Item D on Row4</p>



You could also use <list> elements to format different types of lists (e.g., ordered numerically, bulleted, etc.):

https://www.loc.gov/ead/tglib/elements/list.html



Bo Doub

Archival Projects Librarian

USC Libraries Special Collections

Doheny Memorial Library, Room B22

tel:213-740-8180



From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> On Behalf Of Mary Haberle
Sent: Wednesday, November 20, 2019 2:27 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Cc: Kevin Krantz <kkrantz at co.davis.ut.us>; Jessica Turner <jturner at co.davis.ut.us>
Subject: Re: [Archivesspace_Users_Group] Questions Concerning Line Breaks



I'd love to know the workaround for this, too! Even in the staff interface when you are outside of edit mode, the contents all appear on a single line.



On Wed, Nov 20, 2019 at 6:14 AM Austin Cronnelly <acronnelly at co.davis.ut.us<mailto:acronnelly at co.davis.ut.us>> wrote:

  Hello,



We are trying to get line breaks in the Content Description field in the Accession record.



For example,



Item A on Row1

Item B on Row2

Item C on Row3

Item D on Row4



But it ends up like

Item A on Row1 Item B on Row2 Item C on Row3 Item D on Row4



8:55 AM<https://urldefense.proofpoint.com/v2/url?u=https-3A__daviscounty.slack.com_archives_D6Z7TA2DA_p1574178913007400&d=DwMFaQ&c=clK7kQUTWtAVEOVIgvi0NU5BOUHhpN0H8p7CSfnc_gI&r=yTNCzHurGGFljOhQgNjtyA&m=X_6g5KC-e2E-aTGakJkywXuO4IPwrUbFtMo_j4zu2aY&s=7Egk6-TW8xD8pI_rTLk6oY9_EOeYC0xi9_yMkH-6oIU&e=>low us to enter a line break at the end of each line, but we haven't been able to figure out how to do that.





Here are 2 screenshots. The first image is of the staff interface and the other is the public interface. You will notice that even though I have put in line breaks in the staff interface, they do not carry over into the public interface.



[image.png]



[image.png]



Any advice is appreciated!

_______________________________________________
Archivesspace_Users_Group mailing list
Archivesspace_Users_Group at lyralists.lyrasis.org<mailto:Archivesspace_Users_Group at lyralists.lyrasis.org>
http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group<https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=DwMFaQ&c=clK7kQUTWtAVEOVIgvi0NU5BOUHhpN0H8p7CSfnc_gI&r=yTNCzHurGGFljOhQgNjtyA&m=X_6g5KC-e2E-aTGakJkywXuO4IPwrUbFtMo_j4zu2aY&s=O0EAi9Aiz_EHLbVyEZdF2eN6cFOCFkdku7-KvvNYG7g&e=>




--

Mary Haberle

Archivist



Mike Kelley Foundation for the Arts

http://www.mikekelleyfoundation.org<https://urldefense.proofpoint.com/v2/url?u=http-3A__www.mikekelleyfoundation.org_&d=DwMFaQ&c=clK7kQUTWtAVEOVIgvi0NU5BOUHhpN0H8p7CSfnc_gI&r=yTNCzHurGGFljOhQgNjtyA&m=X_6g5KC-e2E-aTGakJkywXuO4IPwrUbFtMo_j4zu2aY&s=SbYuB-5lrEo0brKH02xDQByX-eF-14ZG7yf-Ok3Jsz0&e=>

(323) 257-7853





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From bdb3 at nyu.edu  Thu Nov 21 00:53:28 2019
From: bdb3 at nyu.edu (Bradley Bauer)
Date: Thu, 21 Nov 2019 09:53:28 +0400
Subject: [Archivesspace_Users_Group] Dual Language Data
In-Reply-To: <BN8PR05MB6418FD0EFDBFF25C706E8C84E64F0@BN8PR05MB6418.namprd05.prod.outlook.com>
References: <DBBPR05MB62984DE4E1118EA3B3D0A769BA700@DBBPR05MB6298.eurprd05.prod.outlook.com>
 <1573831460.2708.49.camel@bodleian.ox.ac.uk>
 <DM5PR2201MB12449615FAA733979E663BACF1700@DM5PR2201MB1244.namprd22.prod.outlook.com>
 <BN8PR05MB6418FD0EFDBFF25C706E8C84E64F0@BN8PR05MB6418.namprd05.prod.outlook.com>
Message-ID: <CAPCEo+40UtJ=e+nMQ3fFA0SD1i7Jt9dgukFY2tLpuU5q4RS1yQ@mail.gmail.com>

Hi Christine,

At our end, it is only aspirational at this point, but I would like
(someday) to eventually have a bilingual finding aid portal that includes
Arabic, and that could describe our Arabic content in that language.  The
last two archival repositories that I worked at (in the U.S.) also had
significant amounts of non-English materials, including Russian, that would
have benefited from description in those languages/scripts and software
that would better support that.

Best,

Brad Bauer
New York University Abu Dhabi


On Wed, Nov 20, 2019 at 7:25 PM Noah Huffman <noah.huffman at duke.edu> wrote:

> Hi Christine,
>
> Chiming in late to this, but this would be extremely valuable in our
> context. We are increasingly doing multi-lingual description and modeling
> this data in ArchivesSpace has been a bit of a challenge so far. For notes,
> we record each language in a separate note subrecord (works OK), but for
> titles our workaround has been to add an additional note subrecord on the
> Archival Object with a label like ?Title (Chinese).?  Occasionally, we?ve
> just crammed both languages into the same title field separated with pipe
> characters (not my favorite approach).
>
> Ultimately, as Scott suggested, we?d love some sort of togglable front-end
> where a user could select their preferred display language.  Or, languages
> could be displayed based on a user?s browser language setting. EAD3 has
> some facility for handling multi-lingual description, but ASpace EAD3
> exports can?t really take advantage of this.
>
> Here are links to some of our published multilingual finding aids just to
> give you a sense of the variety of multi-lingual description. We manage
> this description in ArchivesSpace, but don?t currently use the
> ArchivesSpace public interface.
>
> Radio Haiti (collection description in English, French, Creole):
> https://library.duke.edu/rubenstein/findingaids/radiohaiti/
> <https://urldefense.proofpoint.com/v2/url?u=https-3A__library.duke.edu_rubenstein_findingaids_radiohaiti_&d=DwMFAg&c=slrrB7dE8n7gBJbeO0g-IQ&r=8Xy72keGxrm5-LXMewd02A&m=f6J_qE6HACr-AS4eXsitlWcNNvIkOaBQfpDZuqC6yVc&s=QA2sONiOkf7MFNJWhOAasu-qs5yWTYLvBmwRCVnD9rI&e=>
>
> Heschel (collection description in English, Hebrew):
> https://library.duke.edu/rubenstein/findingaids/heschelabraham/
> <https://urldefense.proofpoint.com/v2/url?u=https-3A__library.duke.edu_rubenstein_findingaids_heschelabraham_&d=DwMFAg&c=slrrB7dE8n7gBJbeO0g-IQ&r=8Xy72keGxrm5-LXMewd02A&m=f6J_qE6HACr-AS4eXsitlWcNNvIkOaBQfpDZuqC6yVc&s=GoDNwNHWj4UzQJ_eputYUuKPAFD6MQvNlTNDt5YIdWY&e=>
>
> Shockley (item-level photos described in English and Chinese):
> https://library.duke.edu/rubenstein/findingaids/shockleywilliamh/
> <https://urldefense.proofpoint.com/v2/url?u=https-3A__library.duke.edu_rubenstein_findingaids_shockleywilliamh_&d=DwMFAg&c=slrrB7dE8n7gBJbeO0g-IQ&r=8Xy72keGxrm5-LXMewd02A&m=f6J_qE6HACr-AS4eXsitlWcNNvIkOaBQfpDZuqC6yVc&s=6qlZK5AR1r55TgGnrVkj_ZVnnCHaP9sQxaFFVRJhdGY&e=>
>
> -Noah
>
>
>
> ================
>
> Noah Huffman
>
> Archivist for Metadata, Systems, and Digital Records
>
> David M. Rubenstein Rare Book & Manuscript Library
>
> Duke University | 919-660-5982
>
> http://library.duke.edu/rubenstein/
> <https://urldefense.proofpoint.com/v2/url?u=http-3A__library.duke.edu_rubenstein_&d=DwMFAg&c=slrrB7dE8n7gBJbeO0g-IQ&r=8Xy72keGxrm5-LXMewd02A&m=f6J_qE6HACr-AS4eXsitlWcNNvIkOaBQfpDZuqC6yVc&s=-28JTTWyd7RHGLrsNRr8Anb9mJRwpjODxu-vdjbt4ZU&e=>
>
>
>
>
>
> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org <
> archivesspace_users_group-bounces at lyralists.lyrasis.org> *On Behalf Of *Christine
> Di Bella
> *Sent:* Friday, November 15, 2019 11:13 AM
> *To:* Archivesspace Users Group <
> archivesspace_users_group at lyralists.lyrasis.org>
> *Subject:* Re: [Archivesspace_Users_Group] Dual Language Data
>
>
>
> Hi all,
>
>
>
> I?m very interested in discussion of the underlying issues as well as
> whether people have done anything to work around ArchivesSpace?s
> limitations in this area. (I?m fact, I recently created a Jira ticket for
> something in this area based on other inquiries:
> https://archivesspace.atlassian.net/browse/ANW-957
> <https://urldefense.proofpoint.com/v2/url?u=https-3A__archivesspace.atlassian.net_browse_ANW-2D957&d=DwMFAg&c=imBPVzF25OnBgGmVOlcsiEgHoG1i6YHLR0Sj_gZ4adc&r=F0JE8U9-xhxe_nE7d7aEUi-uqfKqvYJ222bS0oz9mko&m=aMIF32xjFuNMLKOiZ0UlXNaCfVPs3mwVN5fVQmHZOq0&s=cnNHeIkbJRrRCjCkAuEdvSYHTO9vm-YoBMkSRLJlZIQ&e=>.)
> As I mention in that ticket, because of the repeatability of sub-records
> doing description in multiple languages is possible in some areas of
> ArchivesSpace but not all, and there is not way for our current EAD exports
> (either EAD2002 or EAD3) or other outputs to distinguish between the
> different languages. How many of you work in contexts where this would be
> valuable (or even required) for individual collections, to work with
> different service populations or for your local or national context?
>
>
>
> Christine
>
>
>
> Christine Di Bella
>
> ArchivesSpace Program Manager
>
> christine.dibella at lyrasis.org
>
> 800.999.8558 x2905
>
> 678-235-2905
>
> cdibella13 (Skype)
>
>
>
> [image: ASpaceOrgHomeMedium]
>
>
>
>
>
>
> ------------------------------
>
> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org <
> archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of
> Andrew Morrison <andrew.morrison at bodleian.ox.ac.uk>
> *Sent:* Friday, November 15, 2019 10:24:34 AM
> *To:* Archivesspace Users Group <
> archivesspace_users_group at lyralists.lyrasis.org>
> *Subject:* Re: [Archivesspace_Users_Group] Dual Language Data
>
>
>
> I would imagine it would require a major overhaul or fork of ArchivesSpace
> to make it capable of capturing two or more translations of everything in a
> single record. The data model
> <https://urldefense.proofpoint.com/v2/url?u=https-3A__github.com_archivesspace_archivesspace_tree_master_common_schemas&d=DwMFAg&c=imBPVzF25OnBgGmVOlcsiEgHoG1i6YHLR0Sj_gZ4adc&r=F0JE8U9-xhxe_nE7d7aEUi-uqfKqvYJ222bS0oz9mko&m=aMIF32xjFuNMLKOiZ0UlXNaCfVPs3mwVN5fVQmHZOq0&s=TG5UzSFotFC2wJfEivQ1QbNikE1XTTAj4cYtcbmKR4A&e=>
> is close to the EAD 2002 schema, which isn't multilingual in this sense
> (unlike, say, the manuscript description module of the TEI schema
> <https://urldefense.proofpoint.com/v2/url?u=https-3A__www.tei-2Dc.org_release_doc_tei-2Dp5-2Ddoc_en_html_MS.html&d=DwMFAg&c=imBPVzF25OnBgGmVOlcsiEgHoG1i6YHLR0Sj_gZ4adc&r=F0JE8U9-xhxe_nE7d7aEUi-uqfKqvYJ222bS0oz9mko&m=aMIF32xjFuNMLKOiZ0UlXNaCfVPs3mwVN5fVQmHZOq0&s=Xrz9ORVm6mx5TzauJKunMBVqSbZyvQ-uxOIYMl2edbE&e=>
> .)
>
>
>
> Andrew.
>
>
>
>
>
> On Fri, 2019-11-15 at 12:30 +0000, RENTON Scott wrote:
>
> Hi folks
>
>
>
> Wondering if anyone can help with a challenge I've been set. I've got a
> task to investigate how easily we could populate a togglable
> English-Scottish Gaelic front end supplied by Archives Space data (through
> either the SOLR index or the API- we've built a few single-language sites
> which interrogate ArchivesSpace SOLR).
>
>
>
> I know that language can be captured when cataloguing, but would I be
> right in saying there is no way of capturing the same data in multiple
> languages (i.e. can I catalogue a title for a resource twice, once in
> English, and once in Gaelic, and would the link, that they are 'the same
> thing' be preserved?)?
>
>
>
> The current website is a bespoke postgres db, which can do this. We want
> to migrate the users over to ArchivesSpace, and I'm pretty sure it can
> handle everything, but this would be a sticking point if it's not possible.
>
>
>
> Cheers
>
> Scott
>
>
>
>
>
> ==========
>
> Scott Renton
>
> Library Digital Development
>
> Floor F East
>
> Argyle House
>
> 515219
>
> The University of Edinburgh is a charitable body, registered in Scotland,
> with registration number SC005336.
>
> _______________________________________________
>
> Archivesspace_Users_Group mailing list
>
> Archivesspace_Users_Group at lyralists.lyrasis.org
>
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group <https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=DwMFAg&c=imBPVzF25OnBgGmVOlcsiEgHoG1i6YHLR0Sj_gZ4adc&r=F0JE8U9-xhxe_nE7d7aEUi-uqfKqvYJ222bS0oz9mko&m=aMIF32xjFuNMLKOiZ0UlXNaCfVPs3mwVN5fVQmHZOq0&s=HekT5fesx8g1YAJlyvSQHFCnDP0KC5d_Lse4uUn6U-Y&e=>
>
> _______________________________________________
> Archivesspace_Users_Group mailing list
> Archivesspace_Users_Group at lyralists.lyrasis.org
>
> https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=DwICAg&c=slrrB7dE8n7gBJbeO0g-IQ&r=8Xy72keGxrm5-LXMewd02A&m=f6J_qE6HACr-AS4eXsitlWcNNvIkOaBQfpDZuqC6yVc&s=IVl54tEQCokSJ2anGzyw5YNaewFPnZN4IkFvjdcDYRs&e=
>


-- 
Brad Bauer
Librarian for Archives and Special Collections
New York University Abu Dhabi
PO Box 129188
Saadiyat Island
Abu Dhabi, UAE
e-mail:  bdb3 at nyu.edu
phone:  +971 2 628 7335
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From jsharp at hplct.org  Thu Nov 21 09:47:23 2019
From: jsharp at hplct.org (Sharp, Jennifer)
Date: Thu, 21 Nov 2019 14:47:23 +0000
Subject: [Archivesspace_Users_Group] importing EAD files
Message-ID: <DM6PR15MB2427E39C3FB69A32EDA7ADA7DF4E0@DM6PR15MB2427.namprd15.prod.outlook.com>

Hello,

My library and I are brand new to ArchivesSpace and I am learning as I go along. I've encountered an issue I hope is known and/or has a fairly straightforward solution. I have followed the instructions in the user manual for importing EAD files, and upon notification of a successful import and refreshing the page, there are no links in the new records section. I have tried this a few times (different days), with two files. If there is something technically wrong with one file, though, it's likely to be the same with the other. I've also considered it could be something related to our setup. I'd be grateful for any suggestions you may have!

Thanks,
Jennifer


---
Jennifer Sharp, MSI
Archivist, Hartford History Center
Hartford Public Library
jsharp at hplct.org<mailto:jsharp at hplct.org>
o: 860.695.6332
c: 860.929.6915

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From etu at iisg.nl  Thu Nov 21 10:37:05 2019
From: etu at iisg.nl (Erhan Tuskan)
Date: Thu, 21 Nov 2019 15:37:05 +0000
Subject: [Archivesspace_Users_Group] importing EAD files
In-Reply-To: <DM6PR15MB2427E39C3FB69A32EDA7ADA7DF4E0@DM6PR15MB2427.namprd15.prod.outlook.com>
References: <DM6PR15MB2427E39C3FB69A32EDA7ADA7DF4E0@DM6PR15MB2427.namprd15.prod.outlook.com>
Message-ID: <7a445123a77745e095ce9ff261d18362@EXCH31.ia.knaw.local>

Have you checked the Resources? Here at the IISH in Amsterdam we are currently busy with testing of the EAD-import and when you refresh the page after the job is done it hangs often on loading. If this is what you mean just check the Resources and you'll find the record already loaded. This is our experience at least.

Erhan Tuskan

International Institute of Social History

From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> On Behalf Of Sharp, Jennifer
Sent: donderdag 21 november 2019 3:47
To: 'archivesspace_users_group at lyralists.lyrasis.org' <archivesspace_users_group at lyralists.lyrasis.org>
Subject: [Archivesspace_Users_Group] importing EAD files

Hello,

My library and I are brand new to ArchivesSpace and I am learning as I go along. I've encountered an issue I hope is known and/or has a fairly straightforward solution. I have followed the instructions in the user manual for importing EAD files, and upon notification of a successful import and refreshing the page, there are no links in the new records section. I have tried this a few times (different days), with two files. If there is something technically wrong with one file, though, it's likely to be the same with the other. I've also considered it could be something related to our setup. I'd be grateful for any suggestions you may have!

Thanks,
Jennifer


---
Jennifer Sharp, MSI
Archivist, Hartford History Center
Hartford Public Library
jsharp at hplct.org<mailto:jsharp at hplct.org>
o: 860.695.6332
c: 860.929.6915

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From livsolis at utexas.edu  Thu Nov 21 11:37:20 2019
From: livsolis at utexas.edu (Olivia S Solis)
Date: Thu, 21 Nov 2019 10:37:20 -0600
Subject: [Archivesspace_Users_Group] Tracking extent processed
Message-ID: <CAKu+i=3XKs0vLXUHA4VcV9d9SdjMvJmiwWDb4-pYZtrM2ts=2g@mail.gmail.com>

Hi all,

Does your institution track/document extent processed in a given window of
time this in ASpace and if so how?

In our case at the collection level, the following may apply:

   - Some original material may be weeded (the weeded material counts as
   processed material ideally, but this is perhaps not doable)
   - Not a whole accession is processed

For example, we have a very large, endowed collection (a resource record
with many attached accession record accruals) where annual reports need to
be generated and it would be nice to say, "This amount of material was
processed in this amount of time."

Some potential ways to get this info seem like:

Resource record / Extent subrecord: The extent was this on this date and
that on another. The difference was what was processed. Are lock versions
of extents saved anywhere so that these numbers can be generated?

Resource record / Collection management subrecord / processing total
extent: Problems include that the subrecord is not repeatable and there is
no searchable date attached.

Accession record / Extent subrecord: This might be the best candidate, but
not the whole extent of an accession may be processed.

Accession record / Collection management subrecord / processing total
extent: Again, problems include that the subrecord is not repeatable and
there is no searchable date attached.

Let me know if I am missing something obvious.

Thanks!
Olivia

-- 
Olivia Solis, MSIS
Metadata Coordinator
Dolph Briscoe Center for American History
The University of Texas at Austin
2300 Red River St. Stop D1100
Austin TX, 78712-1426
(512) 232-8013
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From mkottman at ku.edu  Thu Nov 21 13:36:28 2019
From: mkottman at ku.edu (Kottman, Miloche)
Date: Thu, 21 Nov 2019 18:36:28 +0000
Subject: [Archivesspace_Users_Group] importing EAD files
In-Reply-To: <DM6PR15MB2427E39C3FB69A32EDA7ADA7DF4E0@DM6PR15MB2427.namprd15.prod.outlook.com>
References: <DM6PR15MB2427E39C3FB69A32EDA7ADA7DF4E0@DM6PR15MB2427.namprd15.prod.outlook.com>
Message-ID: <7da7e45f9ad447529981f727b03c052f@ex13-ell-cr-15.home.ku.edu>

Jennifer,

When this happens to us, it is usually because the user forgot to change the Import Type to EAD prior to Adding the file they want to import.
On the New Background Job - Import Data page, click on the down arrow and choose EAD.  Then either click on Add file to use windows explorer to find the EAD record or drag the record into the framed white-space.

[cid:image001.jpg at 01D5A068.4B2708F0]

--Miloche

******************************
Miloche Kottman
Head of Cataloging & Archival Processing
University of Kansas Libraries
Lawrence, KS 66045
mkottman at ku.edu<mailto:mkottman at ku.edu>
785-864-3916



From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> On Behalf Of Sharp, Jennifer
Sent: Thursday, November 21, 2019 8:47 AM
To: 'archivesspace_users_group at lyralists.lyrasis.org' <archivesspace_users_group at lyralists.lyrasis.org>
Subject: [Archivesspace_Users_Group] importing EAD files

Hello,

My library and I are brand new to ArchivesSpace and I am learning as I go along. I've encountered an issue I hope is known and/or has a fairly straightforward solution. I have followed the instructions in the user manual for importing EAD files, and upon notification of a successful import and refreshing the page, there are no links in the new records section. I have tried this a few times (different days), with two files. If there is something technically wrong with one file, though, it's likely to be the same with the other. I've also considered it could be something related to our setup. I'd be grateful for any suggestions you may have!

Thanks,
Jennifer


---
Jennifer Sharp, MSI
Archivist, Hartford History Center
Hartford Public Library
jsharp at hplct.org<mailto:jsharp at hplct.org>
o: 860.695.6332
c: 860.929.6915

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From TSoleau at getty.edu  Thu Nov 21 19:35:14 2019
From: TSoleau at getty.edu (Teresa Soleau)
Date: Fri, 22 Nov 2019 00:35:14 +0000
Subject: [Archivesspace_Users_Group] Background jobs failing off and on
Message-ID: <BYAPR05MB4981E6D09BDBF2F87307C0F6AE490@BYAPR05MB4981.namprd05.prod.outlook.com>

Hello,

I've got a ticket being worked on by Blake at LYRASIS but I also wanted to reach out to the community to see if anyone else has experienced this issue.

A couple of weeks ago - not after any change on our side - we started getting background job failures off and on. This is happening for LCNAF import, print to PDF, and importing finding aids. When it happens, we get an empty log file and for print to PDF it sometimes looks like the job completes, but when you go to download the PDF it's 0 bytes. When I look at the logs I see messages like:

E, [2019-11-08T16:21:16.191610 #30840<https://lyrasis.zendesk.com/hc/requests/30840>] ERROR -- : Thread-2020: Unhandled exception!
E, [2019-11-08T16:21:16.192207 #30840<https://lyrasis.zendesk.com/hc/requests/30840>] ERROR -- :
No such file or directory - /apps/archivesspace/data/shared/job_files/print_to_pdf_job_7827/8a6077113b9a4e32c84ff4c457fa29f8
org/jruby/RubyIO.java:3583:in `read'
/apps/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/controllers/job.rb:217:in `block in ArchivesSpaceService'
org/jruby/RubyBasicObject.java:1687:in `instance_eval'
etc.

Restarting the application and indexer didn't help. Now I had the idea that maybe the job_created_record table needs to be cleared out (it has over 300,000 records) so we're working on doing that, but it's just grasping at straws here. It doesn't appear to be a permissions or space thing because you can get one to fail and then you run another one right after and it completes without error. We're running 2.5.1

Any advice would be much appreciated! This is very disruptive to our workflows and we haven't been able to resolve it for the past 2-3 weeks.

Thank you!
~Teresa Soleau


Digital Preservation & Library Systems Manager
Collection & Content Management Systems
J. Paul Getty Trust
1200 Getty Center Drive
Los Angeles, CA 90049-1688
tsoleau at getty.edu
310.440.7601



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From jsharp at hplct.org  Fri Nov 22 08:40:46 2019
From: jsharp at hplct.org (Sharp, Jennifer)
Date: Fri, 22 Nov 2019 13:40:46 +0000
Subject: [Archivesspace_Users_Group] importing EAD files
In-Reply-To: <7da7e45f9ad447529981f727b03c052f@ex13-ell-cr-15.home.ku.edu>
References: <DM6PR15MB2427E39C3FB69A32EDA7ADA7DF4E0@DM6PR15MB2427.namprd15.prod.outlook.com>
 <7da7e45f9ad447529981f727b03c052f@ex13-ell-cr-15.home.ku.edu>
Message-ID: <DM6PR15MB24274A722B42C45B88CB84BCDF490@DM6PR15MB2427.namprd15.prod.outlook.com>

Thanks for replying, Miloche and Erhan. Unfortunately, I still haven't had any luck. These are some old files, so I'm thinking there may be some glitches with the EAD. I'm going to try entering a short one manually and then comparing the code.

Thanks again,
Jennifer

---
Jennifer Sharp, MSI
Archivist, Hartford History Center
Hartford Public Library
jsharp at hplct.org<mailto:jsharp at hplct.org>
o: 860.695.6332
c: 860.929.6915

From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Kottman, Miloche
Sent: Thursday, November 21, 2019 1:36 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] importing EAD files

Jennifer,

When this happens to us, it is usually because the user forgot to change the Import Type to EAD prior to Adding the file they want to import.
On the New Background Job - Import Data page, click on the down arrow and choose EAD.  Then either click on Add file to use windows explorer to find the EAD record or drag the record into the framed white-space.

[cid:image001.jpg at 01D5A110.2A7AD7A0]

--Miloche

******************************
Miloche Kottman
Head of Cataloging & Archival Processing
University of Kansas Libraries
Lawrence, KS 66045
mkottman at ku.edu<mailto:mkottman at ku.edu>
785-864-3916



From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> <archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> On Behalf Of Sharp, Jennifer
Sent: Thursday, November 21, 2019 8:47 AM
To: 'archivesspace_users_group at lyralists.lyrasis.org' <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: [Archivesspace_Users_Group] importing EAD files

Hello,

My library and I are brand new to ArchivesSpace and I am learning as I go along. I've encountered an issue I hope is known and/or has a fairly straightforward solution. I have followed the instructions in the user manual for importing EAD files, and upon notification of a successful import and refreshing the page, there are no links in the new records section. I have tried this a few times (different days), with two files. If there is something technically wrong with one file, though, it's likely to be the same with the other. I've also considered it could be something related to our setup. I'd be grateful for any suggestions you may have!

Thanks,
Jennifer


---
Jennifer Sharp, MSI
Archivist, Hartford History Center
Hartford Public Library
jsharp at hplct.org<mailto:jsharp at hplct.org>
o: 860.695.6332
c: 860.929.6915


CAUTION: This email originated from outside of the organization. Do not click links, open attachments, or provide sensitive information unless you recognize the sender and know the content/source is safe.

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From blake.carver at lyrasis.org  Fri Nov 22 08:55:40 2019
From: blake.carver at lyrasis.org (Blake Carver)
Date: Fri, 22 Nov 2019 13:55:40 +0000
Subject: [Archivesspace_Users_Group] importing EAD files
In-Reply-To: <DM6PR15MB24274A722B42C45B88CB84BCDF490@DM6PR15MB2427.namprd15.prod.outlook.com>
References: <DM6PR15MB2427E39C3FB69A32EDA7ADA7DF4E0@DM6PR15MB2427.namprd15.prod.outlook.com>
 <7da7e45f9ad447529981f727b03c052f@ex13-ell-cr-15.home.ku.edu>,
 <DM6PR15MB24274A722B42C45B88CB84BCDF490@DM6PR15MB2427.namprd15.prod.outlook.com>
Message-ID: <DM5PR22MB0811CC5D41038E4DE0415DAE9F490@DM5PR22MB0811.namprd22.prod.outlook.com>

Have a look for errors in your archivesspace.out log file, there could be some clues there.
________________________________
From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Sharp, Jennifer <jsharp at hplct.org>
Sent: Friday, November 22, 2019 8:40 AM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] importing EAD files


Thanks for replying, Miloche and Erhan. Unfortunately, I still haven?t had any luck. These are some old files, so I?m thinking there may be some glitches with the EAD. I?m going to try entering a short one manually and then comparing the code.



Thanks again,

Jennifer



---

Jennifer Sharp, MSI

Archivist, Hartford History Center

Hartford Public Library

jsharp at hplct.org<mailto:jsharp at hplct.org>

o: 860.695.6332

c: 860.929.6915



From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Kottman, Miloche
Sent: Thursday, November 21, 2019 1:36 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] importing EAD files



Jennifer,



When this happens to us, it is usually because the user forgot to change the Import Type to EAD prior to Adding the file they want to import.

On the New Background Job ? Import Data page, click on the down arrow and choose EAD.  Then either click on Add file to use windows explorer to find the EAD record or drag the record into the framed white-space.



[cid:image001.jpg at 01D5A110.2A7AD7A0]



--Miloche



??????????????????????????????

Miloche Kottman

Head of Cataloging & Archival Processing

University of Kansas Libraries

Lawrence, KS 66045

mkottman at ku.edu<mailto:mkottman at ku.edu>

785-864-3916







From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> <archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> On Behalf Of Sharp, Jennifer
Sent: Thursday, November 21, 2019 8:47 AM
To: 'archivesspace_users_group at lyralists.lyrasis.org' <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: [Archivesspace_Users_Group] importing EAD files



Hello,



My library and I are brand new to ArchivesSpace and I am learning as I go along. I?ve encountered an issue I hope is known and/or has a fairly straightforward solution. I have followed the instructions in the user manual for importing EAD files, and upon notification of a successful import and refreshing the page, there are no links in the new records section. I have tried this a few times (different days), with two files. If there is something technically wrong with one file, though, it?s likely to be the same with the other. I?ve also considered it could be something related to our setup. I?d be grateful for any suggestions you may have!



Thanks,

Jennifer





---

Jennifer Sharp, MSI

Archivist, Hartford History Center

Hartford Public Library

jsharp at hplct.org<mailto:jsharp at hplct.org>

o: 860.695.6332

c: 860.929.6915





CAUTION: This email originated from outside of the organization. Do not click links, open attachments, or provide sensitive information unless you recognize the sender and know the content/source is safe.


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From mark.custer at yale.edu  Fri Nov 22 09:34:02 2019
From: mark.custer at yale.edu (Custer, Mark)
Date: Fri, 22 Nov 2019 14:34:02 +0000
Subject: [Archivesspace_Users_Group] importing EAD files
In-Reply-To: <DM5PR22MB0811CC5D41038E4DE0415DAE9F490@DM5PR22MB0811.namprd22.prod.outlook.com>
References: <DM6PR15MB2427E39C3FB69A32EDA7ADA7DF4E0@DM6PR15MB2427.namprd15.prod.outlook.com>
 <7da7e45f9ad447529981f727b03c052f@ex13-ell-cr-15.home.ku.edu>,
 <DM6PR15MB24274A722B42C45B88CB84BCDF490@DM6PR15MB2427.namprd15.prod.outlook.com>
 <DM5PR22MB0811CC5D41038E4DE0415DAE9F490@DM5PR22MB0811.namprd22.prod.outlook.com>
Message-ID: <BYAPR08MB6071AADE5122286BD44923278C490@BYAPR08MB6071.namprd08.prod.outlook.com>

Jennifer,

If you can share a sample EAD file that isn't uploading, someone might be able to pinpoint the issue that way if the error is in fact due to the file itself.

Additionally, have you tried uploading the file to http://test.archivesspace.org/staff/?  If you can upload it successfully there without any additional changes, the error could possibly be due to your setup.

Mark



From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Blake Carver
Sent: Friday, 22 November, 2019 8:56 AM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] importing EAD files

Have a look for errors in your archivesspace.out log file, there could be some clues there.
________________________________
From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> <archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> on behalf of Sharp, Jennifer <jsharp at hplct.org<mailto:jsharp at hplct.org>>
Sent: Friday, November 22, 2019 8:40 AM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: Re: [Archivesspace_Users_Group] importing EAD files


Thanks for replying, Miloche and Erhan. Unfortunately, I still haven't had any luck. These are some old files, so I'm thinking there may be some glitches with the EAD. I'm going to try entering a short one manually and then comparing the code.



Thanks again,

Jennifer



---

Jennifer Sharp, MSI

Archivist, Hartford History Center

Hartford Public Library

jsharp at hplct.org<mailto:jsharp at hplct.org>

o: 860.695.6332

c: 860.929.6915



From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Kottman, Miloche
Sent: Thursday, November 21, 2019 1:36 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: Re: [Archivesspace_Users_Group] importing EAD files



Jennifer,



When this happens to us, it is usually because the user forgot to change the Import Type to EAD prior to Adding the file they want to import.

On the New Background Job - Import Data page, click on the down arrow and choose EAD.  Then either click on Add file to use windows explorer to find the EAD record or drag the record into the framed white-space.



[cid:image001.jpg at 01D5A117.F8A2B470]



--Miloche



******************************

Miloche Kottman

Head of Cataloging & Archival Processing

University of Kansas Libraries

Lawrence, KS 66045

mkottman at ku.edu<mailto:mkottman at ku.edu>

785-864-3916







From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> <archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> On Behalf Of Sharp, Jennifer
Sent: Thursday, November 21, 2019 8:47 AM
To: 'archivesspace_users_group at lyralists.lyrasis.org' <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: [Archivesspace_Users_Group] importing EAD files



Hello,



My library and I are brand new to ArchivesSpace and I am learning as I go along. I've encountered an issue I hope is known and/or has a fairly straightforward solution. I have followed the instructions in the user manual for importing EAD files, and upon notification of a successful import and refreshing the page, there are no links in the new records section. I have tried this a few times (different days), with two files. If there is something technically wrong with one file, though, it's likely to be the same with the other. I've also considered it could be something related to our setup. I'd be grateful for any suggestions you may have!



Thanks,

Jennifer





---

Jennifer Sharp, MSI

Archivist, Hartford History Center

Hartford Public Library

jsharp at hplct.org<mailto:jsharp at hplct.org>

o: 860.695.6332

c: 860.929.6915





CAUTION: This email originated from outside of the organization. Do not click links, open attachments, or provide sensitive information unless you recognize the sender and know the content/source is safe.


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From jsharp at hplct.org  Fri Nov 22 10:30:11 2019
From: jsharp at hplct.org (Sharp, Jennifer)
Date: Fri, 22 Nov 2019 15:30:11 +0000
Subject: [Archivesspace_Users_Group] importing EAD files
In-Reply-To: <BYAPR08MB6071AADE5122286BD44923278C490@BYAPR08MB6071.namprd08.prod.outlook.com>
References: <DM6PR15MB2427E39C3FB69A32EDA7ADA7DF4E0@DM6PR15MB2427.namprd15.prod.outlook.com>
 <7da7e45f9ad447529981f727b03c052f@ex13-ell-cr-15.home.ku.edu>,
 <DM6PR15MB24274A722B42C45B88CB84BCDF490@DM6PR15MB2427.namprd15.prod.outlook.com>
 <DM5PR22MB0811CC5D41038E4DE0415DAE9F490@DM5PR22MB0811.namprd22.prod.outlook.com>
 <BYAPR08MB6071AADE5122286BD44923278C490@BYAPR08MB6071.namprd08.prod.outlook.com>
Message-ID: <DM6PR15MB2427E81691BE6DB03AEE4677DF490@DM6PR15MB2427.namprd15.prod.outlook.com>

I have attached one of the files I used earlier this week. The job completed, but when I tried it this morning - both locally and on test.archivesspace.org - it failed.

This, from Tuesday, can't be too promising:
[cid:image004.jpg at 01D5A11F.D3E9F140]

These are today's errors:
[cid:image005.jpg at 01D5A11F.D3E9F140]

Thanks,
Jennifer

---
Jennifer Sharp, MSI
Archivist, Hartford History Center
Hartford Public Library
jsharp at hplct.org<mailto:jsharp at hplct.org>
o: 860.695.6332
c: 860.929.6915

From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Custer, Mark
Sent: Friday, November 22, 2019 9:34 AM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] importing EAD files

Jennifer,

If you can share a sample EAD file that isn't uploading, someone might be able to pinpoint the issue that way if the error is in fact due to the file itself.

Additionally, have you tried uploading the file to http://test.archivesspace.org/staff/?  If you can upload it successfully there without any additional changes, the error could possibly be due to your setup.

Mark



From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Blake Carver
Sent: Friday, 22 November, 2019 8:56 AM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: Re: [Archivesspace_Users_Group] importing EAD files

Have a look for errors in your archivesspace.out log file, there could be some clues there.
________________________________
From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> <archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> on behalf of Sharp, Jennifer <jsharp at hplct.org<mailto:jsharp at hplct.org>>
Sent: Friday, November 22, 2019 8:40 AM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: Re: [Archivesspace_Users_Group] importing EAD files


Thanks for replying, Miloche and Erhan. Unfortunately, I still haven't had any luck. These are some old files, so I'm thinking there may be some glitches with the EAD. I'm going to try entering a short one manually and then comparing the code.



Thanks again,

Jennifer



---

Jennifer Sharp, MSI

Archivist, Hartford History Center

Hartford Public Library

jsharp at hplct.org<mailto:jsharp at hplct.org>

o: 860.695.6332

c: 860.929.6915



From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Kottman, Miloche
Sent: Thursday, November 21, 2019 1:36 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: Re: [Archivesspace_Users_Group] importing EAD files



Jennifer,



When this happens to us, it is usually because the user forgot to change the Import Type to EAD prior to Adding the file they want to import.

On the New Background Job - Import Data page, click on the down arrow and choose EAD.  Then either click on Add file to use windows explorer to find the EAD record or drag the record into the framed white-space.



[cid:image001.jpg at 01D5A11E.D0886C30]



--Miloche



******************************

Miloche Kottman

Head of Cataloging & Archival Processing

University of Kansas Libraries

Lawrence, KS 66045

mkottman at ku.edu<mailto:mkottman at ku.edu>

785-864-3916







From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> <archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> On Behalf Of Sharp, Jennifer
Sent: Thursday, November 21, 2019 8:47 AM
To: 'archivesspace_users_group at lyralists.lyrasis.org' <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: [Archivesspace_Users_Group] importing EAD files



Hello,



My library and I are brand new to ArchivesSpace and I am learning as I go along. I've encountered an issue I hope is known and/or has a fairly straightforward solution. I have followed the instructions in the user manual for importing EAD files, and upon notification of a successful import and refreshing the page, there are no links in the new records section. I have tried this a few times (different days), with two files. If there is something technically wrong with one file, though, it's likely to be the same with the other. I've also considered it could be something related to our setup. I'd be grateful for any suggestions you may have!



Thanks,

Jennifer





---

Jennifer Sharp, MSI

Archivist, Hartford History Center

Hartford Public Library

jsharp at hplct.org<mailto:jsharp at hplct.org>

o: 860.695.6332

c: 860.929.6915





CAUTION: This email originated from outside of the organization. Do not click links, open attachments, or provide sensitive information unless you recognize the sender and know the content/source is safe.



CAUTION: This email originated from outside of the organization. Do not click links, open attachments, or provide sensitive information unless you recognize the sender and know the content/source is safe.

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From mark.custer at yale.edu  Fri Nov 22 11:43:34 2019
From: mark.custer at yale.edu (Custer, Mark)
Date: Fri, 22 Nov 2019 16:43:34 +0000
Subject: [Archivesspace_Users_Group] importing EAD files
In-Reply-To: <DM6PR15MB2427E81691BE6DB03AEE4677DF490@DM6PR15MB2427.namprd15.prod.outlook.com>
References: <DM6PR15MB2427E39C3FB69A32EDA7ADA7DF4E0@DM6PR15MB2427.namprd15.prod.outlook.com>
 <7da7e45f9ad447529981f727b03c052f@ex13-ell-cr-15.home.ku.edu>,
 <DM6PR15MB24274A722B42C45B88CB84BCDF490@DM6PR15MB2427.namprd15.prod.outlook.com>
 <DM5PR22MB0811CC5D41038E4DE0415DAE9F490@DM5PR22MB0811.namprd22.prod.outlook.com>
 <BYAPR08MB6071AADE5122286BD44923278C490@BYAPR08MB6071.namprd08.prod.outlook.com>
 <DM6PR15MB2427E81691BE6DB03AEE4677DF490@DM6PR15MB2427.namprd15.prod.outlook.com>
Message-ID: <BYAPR08MB6071BEB28FE554F8FC4E8E958C490@BYAPR08MB6071.namprd08.prod.outlook.com>

Jennifer,

Thanks, this helps a lot!

It looks like there are couple of required elements missing from this file for ArchivesSpace to be able to import it.  Though your file is valid EAD, ArchivesSpace requires all resources to have things like a title, date, extent, as well as a distinct unitid element (which this file is missing).  So, you'd need to add a unitid element, like so:

            <unitdate encodinganalog="245$f" label="Dates: ">1861-1946</unitdate>
            <unitid>Distinct Call Number</unitid>
            <physdesc encodinganalog="300$a" label="Extent:">
                <extent>20 linear feet</extent>
 <!-total aside, but you might also want to change "linear feet" to "linear_feet" with an underscore, otherwise ArchivesSpace will create a duplicate linear feet value in the extent dropdown list, since the ASpace EAD importer uses the database values of those controlled value lists rather than the translation values -->
            </physdesc>


Additionally, all of the lower-level components must have, at the very least, a title OR a date.

In this case, it looks like all of your series have "unitid" elements instead of "unittitle" elements.  But if you change this for all of your series:

<c01 level="series">
                      <did>
                          <unitid>Volumes</unitid>
                      </did>
...

To:

<c01 level="series">
                      <did>
                          <unittitle>Volumes</unittitle>
                      </did>
...

Then you should be good to go with that particular file (see the attached file as an example).

If you have access to an XML Editor like oXygen, check out https://campuspress.yale.edu/yalearchivesspace/2015/07/22/validation-scenarios/.  Regardless, though, my guess is that if you address that "archdesc/unitid" issue and the series-level did/unitid --> did/unittitle issue, that should help with the majority of your files.  There are also other possibilities, like updating the EAD so that you get normalized dates in addition to textual date expressions, but that requires quite a bit more work.

I hope that helps,

Mark





From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Sharp, Jennifer
Sent: Friday, 22 November, 2019 10:30 AM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] importing EAD files

I have attached one of the files I used earlier this week. The job completed, but when I tried it this morning - both locally and on test.archivesspace.org - it failed.

This, from Tuesday, can't be too promising:
[cid:image002.jpg at 01D5A128.36F5F470]

These are today's errors:
[cid:image003.jpg at 01D5A128.36F5F470]

Thanks,
Jennifer

---
Jennifer Sharp, MSI
Archivist, Hartford History Center
Hartford Public Library
jsharp at hplct.org<mailto:jsharp at hplct.org>
o: 860.695.6332
c: 860.929.6915

From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Custer, Mark
Sent: Friday, November 22, 2019 9:34 AM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: Re: [Archivesspace_Users_Group] importing EAD files

Jennifer,

If you can share a sample EAD file that isn't uploading, someone might be able to pinpoint the issue that way if the error is in fact due to the file itself.

Additionally, have you tried uploading the file to http://test.archivesspace.org/staff/<https://nam05.safelinks.protection.outlook.com/?url=http%3A%2F%2Ftest.archivesspace.org%2Fstaff%2F&data=02%7C01%7Cmark.custer%40yale.edu%7Cff5643fd5017466b5f8908d76f60e72f%7Cdd8cbebb21394df8b4114e3e87abeb5c%7C0%7C1%7C637100334298265006&sdata=DwxHX%2FXhjTqTjJ8bw%2FBQ%2BLChOQhHM1piTGBdw0nygLQ%3D&reserved=0>?  If you can upload it successfully there without any additional changes, the error could possibly be due to your setup.

Mark



From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Blake Carver
Sent: Friday, 22 November, 2019 8:56 AM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: Re: [Archivesspace_Users_Group] importing EAD files

Have a look for errors in your archivesspace.out log file, there could be some clues there.
________________________________
From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> <archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> on behalf of Sharp, Jennifer <jsharp at hplct.org<mailto:jsharp at hplct.org>>
Sent: Friday, November 22, 2019 8:40 AM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: Re: [Archivesspace_Users_Group] importing EAD files


Thanks for replying, Miloche and Erhan. Unfortunately, I still haven't had any luck. These are some old files, so I'm thinking there may be some glitches with the EAD. I'm going to try entering a short one manually and then comparing the code.



Thanks again,

Jennifer



---

Jennifer Sharp, MSI

Archivist, Hartford History Center

Hartford Public Library

jsharp at hplct.org<mailto:jsharp at hplct.org>

o: 860.695.6332

c: 860.929.6915



From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Kottman, Miloche
Sent: Thursday, November 21, 2019 1:36 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: Re: [Archivesspace_Users_Group] importing EAD files



Jennifer,



When this happens to us, it is usually because the user forgot to change the Import Type to EAD prior to Adding the file they want to import.

On the New Background Job - Import Data page, click on the down arrow and choose EAD.  Then either click on Add file to use windows explorer to find the EAD record or drag the record into the framed white-space.



[cid:image004.jpg at 01D5A128.36F5F470]



--Miloche



******************************

Miloche Kottman

Head of Cataloging & Archival Processing

University of Kansas Libraries

Lawrence, KS 66045

mkottman at ku.edu<mailto:mkottman at ku.edu>

785-864-3916







From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> <archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> On Behalf Of Sharp, Jennifer
Sent: Thursday, November 21, 2019 8:47 AM
To: 'archivesspace_users_group at lyralists.lyrasis.org' <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: [Archivesspace_Users_Group] importing EAD files



Hello,



My library and I are brand new to ArchivesSpace and I am learning as I go along. I've encountered an issue I hope is known and/or has a fairly straightforward solution. I have followed the instructions in the user manual for importing EAD files, and upon notification of a successful import and refreshing the page, there are no links in the new records section. I have tried this a few times (different days), with two files. If there is something technically wrong with one file, though, it's likely to be the same with the other. I've also considered it could be something related to our setup. I'd be grateful for any suggestions you may have!



Thanks,

Jennifer





---

Jennifer Sharp, MSI

Archivist, Hartford History Center

Hartford Public Library

jsharp at hplct.org<mailto:jsharp at hplct.org>

o: 860.695.6332

c: 860.929.6915





CAUTION: This email originated from outside of the organization. Do not click links, open attachments, or provide sensitive information unless you recognize the sender and know the content/source is safe.



CAUTION: This email originated from outside of the organization. Do not click links, open attachments, or provide sensitive information unless you recognize the sender and know the content/source is safe.

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From mark.custer at yale.edu  Fri Nov 22 12:06:48 2019
From: mark.custer at yale.edu (Custer, Mark)
Date: Fri, 22 Nov 2019 17:06:48 +0000
Subject: [Archivesspace_Users_Group] importing EAD files
In-Reply-To: <BYAPR08MB6071BEB28FE554F8FC4E8E958C490@BYAPR08MB6071.namprd08.prod.outlook.com>
References: <DM6PR15MB2427E39C3FB69A32EDA7ADA7DF4E0@DM6PR15MB2427.namprd15.prod.outlook.com>
 <7da7e45f9ad447529981f727b03c052f@ex13-ell-cr-15.home.ku.edu>,
 <DM6PR15MB24274A722B42C45B88CB84BCDF490@DM6PR15MB2427.namprd15.prod.outlook.com>
 <DM5PR22MB0811CC5D41038E4DE0415DAE9F490@DM5PR22MB0811.namprd22.prod.outlook.com>
 <BYAPR08MB6071AADE5122286BD44923278C490@BYAPR08MB6071.namprd08.prod.outlook.com>
 <DM6PR15MB2427E81691BE6DB03AEE4677DF490@DM6PR15MB2427.namprd15.prod.outlook.com>
 <BYAPR08MB6071BEB28FE554F8FC4E8E958C490@BYAPR08MB6071.namprd08.prod.outlook.com>
Message-ID: <BYAPR08MB6071EC0CF141E4ACD888A2748C490@BYAPR08MB6071.namprd08.prod.outlook.com>

Jennifer,

One more potential gotcha if you go the EAD-import route:  if you have multiple container types associated with a single component (which were not present in this particular file), like "Box 1", "Folder 1-4", then you'll want to make sure that those container elements have @id and @parent attributes on them to define their relationship.  If they don't have a defined relationship, you'll wind up with an ArchivesSpace top container for both "Box 1" and "Folder 1-4", in this example, when in actuality you'd just want a top container record for "Box 1".  In case it helps, here's the transformation process that we have utilized to add those attributes when missing:  https://github.com/YaleArchivesSpace/xslt-files/blob/master/EAD_add_IDs_to_containers.xsl

Happy to talk with you or anyone else about that process if you'd like, but you'll definitely want to make sure that you don't wind up with a top container for every single container element during the import process.

For more info on top containers in ArchivesSpace, see this overview that Maureen Callahan wrote, https://guides.library.yale.edu/archivesspace/ASpaceContainerManagement, which provides a great introduction, along with videos!

Mark



From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Custer, Mark
Sent: Friday, 22 November, 2019 11:44 AM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] importing EAD files

Jennifer,

Thanks, this helps a lot!

It looks like there are couple of required elements missing from this file for ArchivesSpace to be able to import it.  Though your file is valid EAD, ArchivesSpace requires all resources to have things like a title, date, extent, as well as a distinct unitid element (which this file is missing).  So, you'd need to add a unitid element, like so:

            <unitdate encodinganalog="245$f" label="Dates: ">1861-1946</unitdate>
            <unitid>Distinct Call Number</unitid>
            <physdesc encodinganalog="300$a" label="Extent:">
                <extent>20 linear feet</extent>
 <!-total aside, but you might also want to change "linear feet" to "linear_feet" with an underscore, otherwise ArchivesSpace will create a duplicate linear feet value in the extent dropdown list, since the ASpace EAD importer uses the database values of those controlled value lists rather than the translation values -->
            </physdesc>


Additionally, all of the lower-level components must have, at the very least, a title OR a date.

In this case, it looks like all of your series have "unitid" elements instead of "unittitle" elements.  But if you change this for all of your series:

<c01 level="series">
                      <did>
                          <unitid>Volumes</unitid>
                      </did>
...

To:

<c01 level="series">
                      <did>
                          <unittitle>Volumes</unittitle>
                      </did>
...

Then you should be good to go with that particular file (see the attached file as an example).

If you have access to an XML Editor like oXygen, check out https://campuspress.yale.edu/yalearchivesspace/2015/07/22/validation-scenarios/.  Regardless, though, my guess is that if you address that "archdesc/unitid" issue and the series-level did/unitid --> did/unittitle issue, that should help with the majority of your files.  There are also other possibilities, like updating the EAD so that you get normalized dates in addition to textual date expressions, but that requires quite a bit more work.

I hope that helps,

Mark





From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Sharp, Jennifer
Sent: Friday, 22 November, 2019 10:30 AM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: Re: [Archivesspace_Users_Group] importing EAD files

I have attached one of the files I used earlier this week. The job completed, but when I tried it this morning - both locally and on test.archivesspace.org - it failed.

This, from Tuesday, can't be too promising:
[cid:image001.jpg at 01D5A12C.DD6CDDB0]

These are today's errors:
[cid:image002.jpg at 01D5A12C.DD6CDDB0]

Thanks,
Jennifer

---
Jennifer Sharp, MSI
Archivist, Hartford History Center
Hartford Public Library
jsharp at hplct.org<mailto:jsharp at hplct.org>
o: 860.695.6332
c: 860.929.6915

From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Custer, Mark
Sent: Friday, November 22, 2019 9:34 AM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: Re: [Archivesspace_Users_Group] importing EAD files

Jennifer,

If you can share a sample EAD file that isn't uploading, someone might be able to pinpoint the issue that way if the error is in fact due to the file itself.

Additionally, have you tried uploading the file to http://test.archivesspace.org/staff/<https://nam05.safelinks.protection.outlook.com/?url=http%3A%2F%2Ftest.archivesspace.org%2Fstaff%2F&data=02%7C01%7Cmark.custer%40yale.edu%7C54dda4087c1143c7fdfc08d76f6b2315%7Cdd8cbebb21394df8b4114e3e87abeb5c%7C0%7C0%7C637100378253006648&sdata=dRof9Jo5S9xeaKtjnwDvQ%2BlD89aE2%2FxI19dBHtdeGn8%3D&reserved=0>?  If you can upload it successfully there without any additional changes, the error could possibly be due to your setup.

Mark



From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Blake Carver
Sent: Friday, 22 November, 2019 8:56 AM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: Re: [Archivesspace_Users_Group] importing EAD files

Have a look for errors in your archivesspace.out log file, there could be some clues there.
________________________________
From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> <archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> on behalf of Sharp, Jennifer <jsharp at hplct.org<mailto:jsharp at hplct.org>>
Sent: Friday, November 22, 2019 8:40 AM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: Re: [Archivesspace_Users_Group] importing EAD files


Thanks for replying, Miloche and Erhan. Unfortunately, I still haven't had any luck. These are some old files, so I'm thinking there may be some glitches with the EAD. I'm going to try entering a short one manually and then comparing the code.



Thanks again,

Jennifer



---

Jennifer Sharp, MSI

Archivist, Hartford History Center

Hartford Public Library

jsharp at hplct.org<mailto:jsharp at hplct.org>

o: 860.695.6332

c: 860.929.6915



From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Kottman, Miloche
Sent: Thursday, November 21, 2019 1:36 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: Re: [Archivesspace_Users_Group] importing EAD files



Jennifer,



When this happens to us, it is usually because the user forgot to change the Import Type to EAD prior to Adding the file they want to import.

On the New Background Job - Import Data page, click on the down arrow and choose EAD.  Then either click on Add file to use windows explorer to find the EAD record or drag the record into the framed white-space.



[cid:image003.jpg at 01D5A12C.DD6CDDB0]



--Miloche



******************************

Miloche Kottman

Head of Cataloging & Archival Processing

University of Kansas Libraries

Lawrence, KS 66045

mkottman at ku.edu<mailto:mkottman at ku.edu>

785-864-3916







From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> <archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> On Behalf Of Sharp, Jennifer
Sent: Thursday, November 21, 2019 8:47 AM
To: 'archivesspace_users_group at lyralists.lyrasis.org' <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: [Archivesspace_Users_Group] importing EAD files



Hello,



My library and I are brand new to ArchivesSpace and I am learning as I go along. I've encountered an issue I hope is known and/or has a fairly straightforward solution. I have followed the instructions in the user manual for importing EAD files, and upon notification of a successful import and refreshing the page, there are no links in the new records section. I have tried this a few times (different days), with two files. If there is something technically wrong with one file, though, it's likely to be the same with the other. I've also considered it could be something related to our setup. I'd be grateful for any suggestions you may have!



Thanks,

Jennifer





---

Jennifer Sharp, MSI

Archivist, Hartford History Center

Hartford Public Library

jsharp at hplct.org<mailto:jsharp at hplct.org>

o: 860.695.6332

c: 860.929.6915





CAUTION: This email originated from outside of the organization. Do not click links, open attachments, or provide sensitive information unless you recognize the sender and know the content/source is safe.



CAUTION: This email originated from outside of the organization. Do not click links, open attachments, or provide sensitive information unless you recognize the sender and know the content/source is safe.

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From jsharp at hplct.org  Fri Nov 22 12:24:04 2019
From: jsharp at hplct.org (Sharp, Jennifer)
Date: Fri, 22 Nov 2019 17:24:04 +0000
Subject: [Archivesspace_Users_Group] importing EAD files
In-Reply-To: <BYAPR08MB6071BEB28FE554F8FC4E8E958C490@BYAPR08MB6071.namprd08.prod.outlook.com>
References: <DM6PR15MB2427E39C3FB69A32EDA7ADA7DF4E0@DM6PR15MB2427.namprd15.prod.outlook.com>
 <7da7e45f9ad447529981f727b03c052f@ex13-ell-cr-15.home.ku.edu>,
 <DM6PR15MB24274A722B42C45B88CB84BCDF490@DM6PR15MB2427.namprd15.prod.outlook.com>
 <DM5PR22MB0811CC5D41038E4DE0415DAE9F490@DM5PR22MB0811.namprd22.prod.outlook.com>
 <BYAPR08MB6071AADE5122286BD44923278C490@BYAPR08MB6071.namprd08.prod.outlook.com>
 <DM6PR15MB2427E81691BE6DB03AEE4677DF490@DM6PR15MB2427.namprd15.prod.outlook.com>
 <BYAPR08MB6071BEB28FE554F8FC4E8E958C490@BYAPR08MB6071.namprd08.prod.outlook.com>
Message-ID: <DM6PR15MB24275C60AF1FD697D944C7B8DF490@DM6PR15MB2427.namprd15.prod.outlook.com>

Thank you so much, Mark! This is immensely helpful. I know the standards have changed since our process was hacked together seven or eight years ago, so I'm not at all surprised I will have to make some updates. I appreciate the links - I will definitely take some time to read through the info.

Jennifer

---
Jennifer Sharp, MSI
Archivist, Hartford History Center
Hartford Public Library
jsharp at hplct.org<mailto:jsharp at hplct.org>
o: 860.695.6332
c: 860.929.6915

From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Custer, Mark
Sent: Friday, November 22, 2019 11:44 AM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] importing EAD files

Jennifer,

Thanks, this helps a lot!

It looks like there are couple of required elements missing from this file for ArchivesSpace to be able to import it.  Though your file is valid EAD, ArchivesSpace requires all resources to have things like a title, date, extent, as well as a distinct unitid element (which this file is missing).  So, you'd need to add a unitid element, like so:

            <unitdate encodinganalog="245$f" label="Dates: ">1861-1946</unitdate>
            <unitid>Distinct Call Number</unitid>
            <physdesc encodinganalog="300$a" label="Extent:">
                <extent>20 linear feet</extent>
 <!-total aside, but you might also want to change "linear feet" to "linear_feet" with an underscore, otherwise ArchivesSpace will create a duplicate linear feet value in the extent dropdown list, since the ASpace EAD importer uses the database values of those controlled value lists rather than the translation values -->
            </physdesc>


Additionally, all of the lower-level components must have, at the very least, a title OR a date.

In this case, it looks like all of your series have "unitid" elements instead of "unittitle" elements.  But if you change this for all of your series:

<c01 level="series">
                      <did>
                          <unitid>Volumes</unitid>
                      </did>
...

To:

<c01 level="series">
                      <did>
                          <unittitle>Volumes</unittitle>
                      </did>
...

Then you should be good to go with that particular file (see the attached file as an example).

If you have access to an XML Editor like oXygen, check out https://campuspress.yale.edu/yalearchivesspace/2015/07/22/validation-scenarios/.  Regardless, though, my guess is that if you address that "archdesc/unitid" issue and the series-level did/unitid --> did/unittitle issue, that should help with the majority of your files.  There are also other possibilities, like updating the EAD so that you get normalized dates in addition to textual date expressions, but that requires quite a bit more work.

I hope that helps,

Mark





From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Sharp, Jennifer
Sent: Friday, 22 November, 2019 10:30 AM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: Re: [Archivesspace_Users_Group] importing EAD files

I have attached one of the files I used earlier this week. The job completed, but when I tried it this morning - both locally and on test.archivesspace.org - it failed.

This, from Tuesday, can't be too promising:
[cid:image001.jpg at 01D5A12F.BD731B70]

These are today's errors:
[cid:image002.jpg at 01D5A12F.BD731B70]

Thanks,
Jennifer

---
Jennifer Sharp, MSI
Archivist, Hartford History Center
Hartford Public Library
jsharp at hplct.org<mailto:jsharp at hplct.org>
o: 860.695.6332
c: 860.929.6915

From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Custer, Mark
Sent: Friday, November 22, 2019 9:34 AM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: Re: [Archivesspace_Users_Group] importing EAD files

Jennifer,

If you can share a sample EAD file that isn't uploading, someone might be able to pinpoint the issue that way if the error is in fact due to the file itself.

Additionally, have you tried uploading the file to http://test.archivesspace.org/staff/<https://nam05.safelinks.protection.outlook.com/?url=http%3A%2F%2Ftest.archivesspace.org%2Fstaff%2F&data=02%7C01%7Cmark.custer%40yale.edu%7Cff5643fd5017466b5f8908d76f60e72f%7Cdd8cbebb21394df8b4114e3e87abeb5c%7C0%7C1%7C637100334298265006&sdata=DwxHX%2FXhjTqTjJ8bw%2FBQ%2BLChOQhHM1piTGBdw0nygLQ%3D&reserved=0>?  If you can upload it successfully there without any additional changes, the error could possibly be due to your setup.

Mark



From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Blake Carver
Sent: Friday, 22 November, 2019 8:56 AM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: Re: [Archivesspace_Users_Group] importing EAD files

Have a look for errors in your archivesspace.out log file, there could be some clues there.
________________________________
From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> <archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> on behalf of Sharp, Jennifer <jsharp at hplct.org<mailto:jsharp at hplct.org>>
Sent: Friday, November 22, 2019 8:40 AM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: Re: [Archivesspace_Users_Group] importing EAD files


Thanks for replying, Miloche and Erhan. Unfortunately, I still haven't had any luck. These are some old files, so I'm thinking there may be some glitches with the EAD. I'm going to try entering a short one manually and then comparing the code.



Thanks again,

Jennifer



---

Jennifer Sharp, MSI

Archivist, Hartford History Center

Hartford Public Library

jsharp at hplct.org<mailto:jsharp at hplct.org>

o: 860.695.6332

c: 860.929.6915



From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Kottman, Miloche
Sent: Thursday, November 21, 2019 1:36 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: Re: [Archivesspace_Users_Group] importing EAD files



Jennifer,



When this happens to us, it is usually because the user forgot to change the Import Type to EAD prior to Adding the file they want to import.

On the New Background Job - Import Data page, click on the down arrow and choose EAD.  Then either click on Add file to use windows explorer to find the EAD record or drag the record into the framed white-space.



[cid:image003.jpg at 01D5A12F.BD731B70]



--Miloche



******************************

Miloche Kottman

Head of Cataloging & Archival Processing

University of Kansas Libraries

Lawrence, KS 66045

mkottman at ku.edu<mailto:mkottman at ku.edu>

785-864-3916







From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> <archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> On Behalf Of Sharp, Jennifer
Sent: Thursday, November 21, 2019 8:47 AM
To: 'archivesspace_users_group at lyralists.lyrasis.org' <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: [Archivesspace_Users_Group] importing EAD files



Hello,



My library and I are brand new to ArchivesSpace and I am learning as I go along. I've encountered an issue I hope is known and/or has a fairly straightforward solution. I have followed the instructions in the user manual for importing EAD files, and upon notification of a successful import and refreshing the page, there are no links in the new records section. I have tried this a few times (different days), with two files. If there is something technically wrong with one file, though, it's likely to be the same with the other. I've also considered it could be something related to our setup. I'd be grateful for any suggestions you may have!



Thanks,

Jennifer





---

Jennifer Sharp, MSI

Archivist, Hartford History Center

Hartford Public Library

jsharp at hplct.org<mailto:jsharp at hplct.org>

o: 860.695.6332

c: 860.929.6915





CAUTION: This email originated from outside of the organization. Do not click links, open attachments, or provide sensitive information unless you recognize the sender and know the content/source is safe.



CAUTION: This email originated from outside of the organization. Do not click links, open attachments, or provide sensitive information unless you recognize the sender and know the content/source is safe.


CAUTION: This email originated from outside of the organization. Do not click links, open attachments, or provide sensitive information unless you recognize the sender and know the content/source is safe.

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From sdm7g at virginia.edu  Fri Nov 22 12:46:07 2019
From: sdm7g at virginia.edu (Majewski, Steven Dennis (sdm7g))
Date: Fri, 22 Nov 2019 17:46:07 +0000
Subject: [Archivesspace_Users_Group] importing EAD files
In-Reply-To: <BYAPR08MB6071BEB28FE554F8FC4E8E958C490@BYAPR08MB6071.namprd08.prod.outlook.com>
References: <DM6PR15MB2427E39C3FB69A32EDA7ADA7DF4E0@DM6PR15MB2427.namprd15.prod.outlook.com>
 <7da7e45f9ad447529981f727b03c052f@ex13-ell-cr-15.home.ku.edu>
 <DM6PR15MB24274A722B42C45B88CB84BCDF490@DM6PR15MB2427.namprd15.prod.outlook.com>
 <DM5PR22MB0811CC5D41038E4DE0415DAE9F490@DM5PR22MB0811.namprd22.prod.outlook.com>
 <BYAPR08MB6071AADE5122286BD44923278C490@BYAPR08MB6071.namprd08.prod.outlook.com>
 <DM6PR15MB2427E81691BE6DB03AEE4677DF490@DM6PR15MB2427.namprd15.prod.outlook.com>
 <BYAPR08MB6071BEB28FE554F8FC4E8E958C490@BYAPR08MB6071.namprd08.prod.outlook.com>
Message-ID: <579E0121-E700-4F4D-B13E-0C54FA44F37E@virginia.edu>

Marks diagnosis is correct. 
I would just add that additional information as to what is missing is in those error messages, although they are admittedly difficult to interpret:


==================================================
veteran_city_guard.xml
==================================================
!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!
IMPORT ERROR
!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!
The following errors were found:
	dates : one or more required (or enter a Title)
	title : must not be an empty string (or enter a Date)
 For JSONModel(:archival_object): 
 #<JSONModel(:archival_object) {"jsonmodel_type"=>"archival_object", "external_ids"=>[], "subjects"=>[], "linked_events"=>[], "extents"=>[], "lang_materials"=>[], "dates"=>[], "external_documents"=>[], "rights_statements"=>[], "linked_agents"=>[], "component_id"=>"Volumes", "is_slug_auto"=>true, "restrictions_apply"=>false, "ancestors"=>[], "instances"=>[], "notes"=>[], "uri"=>"/repositories/import/archival_objects/import_3abfb4c6-3934-4c90-b318-45fe088421a1", "level"=>"series", "resource"=>{"ref"=>"/repositories/import/resources/import_0e5faef2-0da7-44dd-a606-301b1e990ca3"}, "publish"=>true}>
In : 
 &lt;c01 class=&quot;cdata&quot; level=&quot;series&quot;&gt; ... &lt;/c01&gt; 
!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!

If you can read thru the escaped characters, at the end it?s saying the date or title is missing from: <c01 class=?series? >
However, date and title is the archivesspace schema tags for what is missing, not the missing EAD element. 
( Validation of the data is done on the JSON schema after XML parsing, not on the EAD XML . ) 

If you fix only that and import again, you?ll get an error on the next c01 series.  
And if you fix both and try again, you?ll get a somewhat longer and more confusing error message: 

http://test.archivesspace.org/staff/jobs/375 <http://test.archivesspace.org/staff/jobs/375> 

But again, it helps to just look first at the top and bottom of the message. 

The following errors were found:
	id_0 : Property is required but was missing

That one is a little harder to interpret ? you have to know that id?s in ArchivesSpace have 4 parts and id_0 is the first part,
and understand that what?s missing from the EAD is a <unitid> . 

And if you skip to the bottom, it?s telling you the error is in the <ead> element, which is exactly true ? you have to interpret is loosely saying it?s missing from the topmost resource , so actually /ead/archdesc/ 


In : 
 &lt;ead class=&quot;cdata&quot; relatedencoding=&quot;MARC21&quot;&gt; ... &lt;/ead&gt; 


There is also a clue in the middle part of the error message which in this case is indicating the the error is in a resource 

For JSONModel(:resource): 

Where in the first example, the error was in an archival_object, which is a child of the top level resource. 


So unfortunately, you really have to understand some ArchivesSpace internals to map those import errors into what needs to be changed in the EAD XML.  

I was looking for the EAD Import/Export mappings file online, but couldn?t find where the links to it have been moved in Wiki. 
That document would help with seeing the mappings between EAD elements and ASpace JSON schema values. 


BTW: That initial result you posted where there was no error, but no resulting resource was most likely a result of not setting the import type, as Miloche suggested. MARCXML is the default if you don?t change it. It didn?t actually verify that the file was MARCXML, but it didn?t match any MARCXML tags in your EAD file.  We probably ought to check to see if the top level element matches what?s expected. 


BTW2: Import worked for me on test site once I added those missing elements:
http://test.archivesspace.org/resources/veteran_city_guard_of_hartford_collection <http://test.archivesspace.org/resources/veteran_city_guard_of_hartford_collection>



? Steve M. 




> On Nov 22, 2019, at 11:43 AM, Custer, Mark <mark.custer at yale.edu> wrote:
> 
> Jennifer,
>  
> Thanks, this helps a lot!
>  
> It looks like there are couple of required elements missing from this file for ArchivesSpace to be able to import it.  Though your file is valid EAD, ArchivesSpace requires all resources to have things like a title, date, extent, as well as a distinct unitid element (which this file is missing).  So, you?d need to add a unitid element, like so:
>  
>             <unitdate encodinganalog="245$f" label="Dates: ">1861-1946</unitdate>
>             <unitid>Distinct Call Number</unitid>
>             <physdesc encodinganalog="300$a" label="Extent:">
>                 <extent>20 linear feet</extent>
>  <!?total aside, but you might also want to change ?linear feet? to ?linear_feet? with an underscore, otherwise ArchivesSpace will create a duplicate linear feet value in the extent dropdown list, since the ASpace EAD importer uses the database values of those controlled value lists rather than the translation values ?
>             </physdesc>
>  
>  
> Additionally, all of the lower-level components must have, at the very least, a title OR a date. 
>  
> In this case, it looks like all of your series have ?unitid? elements instead of ?unittitle? elements.  But if you change this for all of your series:
>  
> <c01 level="series">
>                       <did>
>                           <unitid>Volumes</unitid>
>                       </did>
> ?
>  
> To:
>  
> <c01 level="series">
>                       <did>
>                           <unittitle>Volumes</unittitle>
>                       </did>
> ?
>  
> Then you should be good to go with that particular file (see the attached file as an example).
>  
> If you have access to an XML Editor like oXygen, check out https://campuspress.yale.edu/yalearchivesspace/2015/07/22/validation-scenarios/ <https://campuspress.yale.edu/yalearchivesspace/2015/07/22/validation-scenarios/>.  Regardless, though, my guess is that if you address that ?archdesc/unitid? issue and the series-level did/unitid ? did/unittitle issue, that should help with the majority of your files.  There are also other possibilities, like updating the EAD so that you get normalized dates in addition to textual date expressions, but that requires quite a bit more work.
>  
> I hope that helps,
>  
> Mark
>  
>  
>  
>  
>  
> From: archivesspace_users_group-bounces at lyralists.lyrasis.org <mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org <mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>] On Behalf Of Sharp, Jennifer
> Sent: Friday, 22 November, 2019 10:30 AM
> To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org <mailto:archivesspace_users_group at lyralists.lyrasis.org>>
> Subject: Re: [Archivesspace_Users_Group] importing EAD files
>  
> I have attached one of the files I used earlier this week. The job completed, but when I tried it this morning ? both locally and on test.archivesspace.org <http://test.archivesspace.org/> ? it failed.
>  
> This, from Tuesday, can?t be too promising:
> <image002.jpg>
>  
> These are today?s errors:
> <image003.jpg>
>  
> Thanks,
> Jennifer
>  
> ---
> Jennifer Sharp, MSI
> Archivist, Hartford History Center
> Hartford Public Library
> jsharp at hplct.org <mailto:jsharp at hplct.org>
> o: 860.695.6332
> c: 860.929.6915
>  
> From: archivesspace_users_group-bounces at lyralists.lyrasis.org <mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org <mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>] On Behalf Of Custer, Mark
> Sent: Friday, November 22, 2019 9:34 AM
> To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org <mailto:archivesspace_users_group at lyralists.lyrasis.org>>
> Subject: Re: [Archivesspace_Users_Group] importing EAD files
>  
> Jennifer,
>  
> If you can share a sample EAD file that isn?t uploading, someone might be able to pinpoint the issue that way if the error is in fact due to the file itself.
>  
> Additionally, have you tried uploading the file to http://test.archivesspace.org/staff/ <https://nam05.safelinks.protection.outlook.com/?url=http%3A%2F%2Ftest.archivesspace.org%2Fstaff%2F&data=02%7C01%7Cmark.custer%40yale.edu%7Cff5643fd5017466b5f8908d76f60e72f%7Cdd8cbebb21394df8b4114e3e87abeb5c%7C0%7C1%7C637100334298265006&sdata=DwxHX%2FXhjTqTjJ8bw%2FBQ%2BLChOQhHM1piTGBdw0nygLQ%3D&reserved=0>?  If you can upload it successfully there without any additional changes, the error could possibly be due to your setup.  
>  
> Mark
>  
>  
>  
> From: archivesspace_users_group-bounces at lyralists.lyrasis.org <mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org <mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>] On Behalf Of Blake Carver
> Sent: Friday, 22 November, 2019 8:56 AM
> To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org <mailto:archivesspace_users_group at lyralists.lyrasis.org>>
> Subject: Re: [Archivesspace_Users_Group] importing EAD files
>  
> Have a look for errors in your archivesspace.out log file, there could be some clues there.
> From: archivesspace_users_group-bounces at lyralists.lyrasis.org <mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> <archivesspace_users_group-bounces at lyralists.lyrasis.org <mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> on behalf of Sharp, Jennifer <jsharp at hplct.org <mailto:jsharp at hplct.org>>
> Sent: Friday, November 22, 2019 8:40 AM
> To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org <mailto:archivesspace_users_group at lyralists.lyrasis.org>>
> Subject: Re: [Archivesspace_Users_Group] importing EAD files
>  
> Thanks for replying, Miloche and Erhan. Unfortunately, I still haven?t had any luck. These are some old files, so I?m thinking there may be some glitches with the EAD. I?m going to try entering a short one manually and then comparing the code. 
>  
> Thanks again,
> Jennifer
>  
> ---
> Jennifer Sharp, MSI
> Archivist, Hartford History Center
> Hartford Public Library
> jsharp at hplct.org <mailto:jsharp at hplct.org>
> o: 860.695.6332
> c: 860.929.6915
>  
> From: archivesspace_users_group-bounces at lyralists.lyrasis.org <mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org <mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>] On Behalf Of Kottman, Miloche
> Sent: Thursday, November 21, 2019 1:36 PM
> To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org <mailto:archivesspace_users_group at lyralists.lyrasis.org>>
> Subject: Re: [Archivesspace_Users_Group] importing EAD files
>  
> Jennifer,
>  
> When this happens to us, it is usually because the user forgot to change the Import Type to EAD prior to Adding the file they want to import.
> On the New Background Job ? Import Data page, click on the down arrow and choose EAD.  Then either click on Add file to use windows explorer to find the EAD record or drag the record into the framed white-space.
>  
> <image004.jpg>
>  
> --Miloche
>  
> ??????????????????????????????
> Miloche Kottman
> Head of Cataloging & Archival Processing
> University of Kansas Libraries
> Lawrence, KS 66045
> mkottman at ku.edu <mailto:mkottman at ku.edu>
> 785-864-3916
>  
>  
>  
> From: archivesspace_users_group-bounces at lyralists.lyrasis.org <mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> <archivesspace_users_group-bounces at lyralists.lyrasis.org <mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> On Behalf Of Sharp, Jennifer
> Sent: Thursday, November 21, 2019 8:47 AM
> To: 'archivesspace_users_group at lyralists.lyrasis.org <mailto:archivesspace_users_group at lyralists.lyrasis.org>' <archivesspace_users_group at lyralists.lyrasis.org <mailto:archivesspace_users_group at lyralists.lyrasis.org>>
> Subject: [Archivesspace_Users_Group] importing EAD files
>  
> Hello,
>  
> My library and I are brand new to ArchivesSpace and I am learning as I go along. I?ve encountered an issue I hope is known and/or has a fairly straightforward solution. I have followed the instructions in the user manual for importing EAD files, and upon notification of a successful import and refreshing the page, there are no links in the new records section. I have tried this a few times (different days), with two files. If there is something technically wrong with one file, though, it?s likely to be the same with the other. I?ve also considered it could be something related to our setup. I?d be grateful for any suggestions you may have!
>  
> Thanks,
> Jennifer  
>  
>  
> ---
> Jennifer Sharp, MSI
> Archivist, Hartford History Center
> Hartford Public Library
> jsharp at hplct.org <mailto:jsharp at hplct.org>
> o: 860.695.6332
> c: 860.929.6915
>  
>  
> CAUTION: This email originated from outside of the organization. Do not click links, open attachments, or provide sensitive information unless you recognize the sender and know the content/source is safe. 
>  
>  
> CAUTION: This email originated from outside of the organization. Do not click links, open attachments, or provide sensitive information unless you recognize the sender and know the content/source is safe. 
>  
> <veteran_city_guard_edited.xml>_______________________________________________
> Archivesspace_Users_Group mailing list
> Archivesspace_Users_Group at lyralists.lyrasis.org <mailto:Archivesspace_Users_Group at lyralists.lyrasis.org>
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group <http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group>

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From kws2126 at columbia.edu  Fri Nov 22 12:54:48 2019
From: kws2126 at columbia.edu (Kevin W. Schlottmann)
Date: Fri, 22 Nov 2019 12:54:48 -0500
Subject: [Archivesspace_Users_Group] importing EAD files
In-Reply-To: <579E0121-E700-4F4D-B13E-0C54FA44F37E@virginia.edu>
References: <DM6PR15MB2427E39C3FB69A32EDA7ADA7DF4E0@DM6PR15MB2427.namprd15.prod.outlook.com>
 <7da7e45f9ad447529981f727b03c052f@ex13-ell-cr-15.home.ku.edu>
 <DM6PR15MB24274A722B42C45B88CB84BCDF490@DM6PR15MB2427.namprd15.prod.outlook.com>
 <DM5PR22MB0811CC5D41038E4DE0415DAE9F490@DM5PR22MB0811.namprd22.prod.outlook.com>
 <BYAPR08MB6071AADE5122286BD44923278C490@BYAPR08MB6071.namprd08.prod.outlook.com>
 <DM6PR15MB2427E81691BE6DB03AEE4677DF490@DM6PR15MB2427.namprd15.prod.outlook.com>
 <BYAPR08MB6071BEB28FE554F8FC4E8E958C490@BYAPR08MB6071.namprd08.prod.outlook.com>
 <579E0121-E700-4F4D-B13E-0C54FA44F37E@virginia.edu>
Message-ID: <CAPB3iyEC=TmgiPefph8H5F=quVC9axrnLXM0qgg_VqzzOyPc2g@mail.gmail.com>

Steve wrote: "I was looking for the EAD Import/Export mappings file online,
but couldn?t find where the links to it have been moved in Wiki.
That document would help with seeing the mappings between EAD elements and
ASpace JSON schema values."

The mappings documents are found here (scroll down):
https://archivesspace.org/using-archivesspace/migration-tools-and-data-mapping

I note that these are out-of-date. However, the newly formed Metadata
Standards subcommittee of the ArchivesSpace Technical Advisory Committee is
actively working on updating them.  I hope we have something to share in
the next few months.

Kevin, writing as co-chair of the Metadata Standards subcommittee



On Fri, Nov 22, 2019 at 12:46 PM Majewski, Steven Dennis (sdm7g) <
sdm7g at virginia.edu> wrote:

> Marks diagnosis is correct.
> I would just add that additional information as to what is missing is in
> those error messages, although they are admittedly difficult to interpret:
>
>
> ================================================== veteran_city_guard.xml
> ==================================================
> !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! IMPORT ERROR
> !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! The following errors
> were found: dates : one or more required (or enter a Title) title : must
> not be an empty string (or enter a Date) For JSONModel(:archival_object):
> #<JSONModel(:archival_object) {"jsonmodel_type"=>"archival_object",
> "external_ids"=>[], "subjects"=>[], "linked_events"=>[], "extents"=>[],
> "lang_materials"=>[], "dates"=>[], "external_documents"=>[],
> "rights_statements"=>[], "linked_agents"=>[], "component_id"=>"Volumes",
> "is_slug_auto"=>true, "restrictions_apply"=>false, "ancestors"=>[],
> "instances"=>[], "notes"=>[],
> "uri"=>"/repositories/import/archival_objects/import_3abfb4c6-3934-4c90-b318-45fe088421a1",
> "level"=>"series",
> "resource"=>{"ref"=>"/repositories/import/resources/import_0e5faef2-0da7-44dd-a606-301b1e990ca3"},
> "publish"=>true}> In : &lt;c01 class=&quot;cdata&quot;
> level=&quot;series&quot;&gt; ... &lt;/c01&gt;
> !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!
>
> If you can read thru the escaped characters, at the end it?s saying the
> date or title is missing from: <c01 class=?series? >
> However, date and title is the archivesspace schema tags for what is
> missing, not the missing EAD element.
> ( Validation of the data is done on the JSON schema after XML parsing, not
> on the EAD XML . )
>
> If you fix only that and import again, you?ll get an error on the next c01
> series.
> And if you fix both and try again, you?ll get a somewhat longer and more
> confusing error message:
>
> http://test.archivesspace.org/staff/jobs/375
>
> But again, it helps to just look first at the top and bottom of the
> message.
>
> The following errors were found: id_0 : Property is required but was
> missing
>
> That one is a little harder to interpret ? you have to know that id?s in
> ArchivesSpace have 4 parts and id_0 is the first part,
> and understand that what?s missing from the EAD is a <unitid> .
>
> And if you skip to the bottom, it?s telling you the error is in the <ead>
> element, which is exactly true ? you have to interpret is loosely saying
> it?s missing from the topmost resource , so actually /ead/archdesc/
>
>
> In : &lt;ead class=&quot;cdata&quot;
> relatedencoding=&quot;MARC21&quot;&gt; ... &lt;/ead&gt;
>
>
> There is also a clue in the middle part of the error message which in this
> case is indicating the the error is in a resource
>
> For JSONModel(:resource):
>
> Where in the first example, the error was in an archival_object, which is
> a child of the top level resource.
>
>
> So unfortunately, you really have to understand some ArchivesSpace
> internals to map those import errors into what needs to be changed in the
> EAD XML.
>
> I was looking for the EAD Import/Export mappings file online, but couldn?t
> find where the links to it have been moved in Wiki.
> That document would help with seeing the mappings between EAD elements and
> ASpace JSON schema values.
>
>
> BTW: That initial result you posted where there was no error, but no
> resulting resource was most likely a result of not setting the import type,
> as Miloche suggested. MARCXML is the default if you don?t change it. It
> didn?t actually verify that the file was MARCXML, but it didn?t match any
> MARCXML tags in your EAD file.  We probably ought to check to see if the
> top level element matches what?s expected.
>
>
> BTW2: Import worked for me on test site once I added those missing
> elements:
>
> http://test.archivesspace.org/resources/veteran_city_guard_of_hartford_collection
>
>
>
> ? Steve M.
>
>
>
>
> On Nov 22, 2019, at 11:43 AM, Custer, Mark <mark.custer at yale.edu> wrote:
>
> Jennifer,
>
> Thanks, this helps a lot!
>
> It looks like there are couple of required elements missing from this file
> for ArchivesSpace to be able to import it.  Though your file is valid EAD,
> ArchivesSpace requires all resources to have things like a title, date,
> extent, as well as a distinct unitid element (which this file is missing).
> So, you?d need to add a unitid element, like so:
>
>             <unitdate encodinganalog="245$f" label="Dates: ">1861-1946
> </unitdate>
>             <unitid>Distinct Call Number</unitid>
>             <physdesc encodinganalog="300$a" label="Extent:">
>                 <extent>20 linear feet</extent>
>  <!?total aside, but you might also want to change ?linear feet? to
> ?linear_feet? with an underscore, otherwise ArchivesSpace will create a
> duplicate linear feet value in the extent dropdown list, since the ASpace
> EAD importer uses the database values of those controlled value lists
> rather than the translation values ?
>             </physdesc>
>
>
> Additionally, all of the lower-level components must have, at the very
> least, a title OR a date.
>
> In this case, it looks like all of your series have ?unitid? elements
> instead of ?unittitle? elements.  But if you change this for all of your
> series:
>
> <c01 level="series">
>                       <did>
>                           <unitid>Volumes</unitid>
>                       </did>
> ?
>
> To:
>
> <c01 level="series">
>                       <did>
>                           <unittitle>Volumes</unittitle>
>                       </did>
> ?
>
> Then you should be good to go with that particular file (see the attached
> file as an example).
>
> If you have access to an XML Editor like oXygen, check out
> https://campuspress.yale.edu/yalearchivesspace/2015/07/22/validation-scenarios/.
> Regardless, though, my guess is that if you address that ?archdesc/unitid?
> issue and the series-level did/unitid ? did/unittitle issue, that should
> help with the majority of your files.  There are also other possibilities,
> like updating the EAD so that you get normalized dates in addition to
> textual date expressions, but that requires quite a bit more work.
>
> I hope that helps,
>
> Mark
>
>
>
>
>
> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org [
> mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org
> <archivesspace_users_group-bounces at lyralists.lyrasis.org>] *On Behalf Of *Sharp,
> Jennifer
> *Sent:* Friday, 22 November, 2019 10:30 AM
> *To:* Archivesspace Users Group <
> archivesspace_users_group at lyralists.lyrasis.org>
> *Subject:* Re: [Archivesspace_Users_Group] importing EAD files
>
> I have attached one of the files I used earlier this week. The job
> completed, but when I tried it this morning ? both locally and on
> test.archivesspace.org ? it failed.
>
> This, from Tuesday, can?t be too promising:
> <image002.jpg>
>
> These are today?s errors:
> <image003.jpg>
>
> Thanks,
> Jennifer
>
> ---
> Jennifer Sharp, MSI
> Archivist, Hartford History Center
> Hartford Public Library
> jsharp at hplct.org
> o: 860.695.6332
> c: 860.929.6915
>
> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org [
> mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org
> <archivesspace_users_group-bounces at lyralists.lyrasis.org>] *On Behalf Of *Custer,
> Mark
> *Sent:* Friday, November 22, 2019 9:34 AM
> *To:* Archivesspace Users Group <
> archivesspace_users_group at lyralists.lyrasis.org>
> *Subject:* Re: [Archivesspace_Users_Group] importing EAD files
>
> Jennifer,
>
> If you can share a sample EAD file that isn?t uploading, someone might be
> able to pinpoint the issue that way if the error is in fact due to the file
> itself.
>
> Additionally, have you tried uploading the file to
> http://test.archivesspace.org/staff/?  If you can upload it successfully
> there without any additional changes, the error could possibly be due to
> your setup.
>
> Mark
>
>
>
> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org [
> mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org
> <archivesspace_users_group-bounces at lyralists.lyrasis.org>] *On Behalf Of *Blake
> Carver
> *Sent:* Friday, 22 November, 2019 8:56 AM
> *To:* Archivesspace Users Group <
> archivesspace_users_group at lyralists.lyrasis.org>
> *Subject:* Re: [Archivesspace_Users_Group] importing EAD files
>
> Have a look for errors in your archivesspace.out log file, there could be
> some clues there.
> ------------------------------
> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org <
> archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of
> Sharp, Jennifer <jsharp at hplct.org>
> *Sent:* Friday, November 22, 2019 8:40 AM
> *To:* Archivesspace Users Group <
> archivesspace_users_group at lyralists.lyrasis.org>
> *Subject:* Re: [Archivesspace_Users_Group] importing EAD files
>
> Thanks for replying, Miloche and Erhan. Unfortunately, I still haven?t had
> any luck. These are some old files, so I?m thinking there may be some
> glitches with the EAD. I?m going to try entering a short one manually and
> then comparing the code.
>
> Thanks again,
> Jennifer
>
> ---
> Jennifer Sharp, MSI
> Archivist, Hartford History Center
> Hartford Public Library
> jsharp at hplct.org
> o: 860.695.6332
> c: 860.929.6915
>
> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org [
> mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org
> <archivesspace_users_group-bounces at lyralists.lyrasis.org>] *On Behalf Of *Kottman,
> Miloche
> *Sent:* Thursday, November 21, 2019 1:36 PM
> *To:* Archivesspace Users Group <
> archivesspace_users_group at lyralists.lyrasis.org>
> *Subject:* Re: [Archivesspace_Users_Group] importing EAD files
>
> Jennifer,
>
> When this happens to us, it is usually because the user forgot to change
> the Import Type to EAD prior to Adding the file they want to import.
> On the New Background Job ? Import Data page, click on the down arrow and
> choose EAD.  Then either click on Add file to use windows explorer to find
> the EAD record or drag the record into the framed white-space.
>
> <image004.jpg>
>
> --Miloche
>
> ??????????????????????????????
> Miloche Kottman
> Head of Cataloging & Archival Processing
> University of Kansas Libraries
> Lawrence, KS 66045
> mkottman at ku.edu
> 785-864-3916
>
>
>
> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org <
> archivesspace_users_group-bounces at lyralists.lyrasis.org> *On Behalf Of *Sharp,
> Jennifer
> *Sent:* Thursday, November 21, 2019 8:47 AM
> *To:* 'archivesspace_users_group at lyralists.lyrasis.org' <
> archivesspace_users_group at lyralists.lyrasis.org>
> *Subject:* [Archivesspace_Users_Group] importing EAD files
>
> Hello,
>
> My library and I are brand new to ArchivesSpace and I am learning as I go
> along. I?ve encountered an issue I hope is known and/or has a fairly
> straightforward solution. I have followed the instructions in the user
> manual for importing EAD files, and upon notification of a successful
> import and refreshing the page, there are no links in the new records
> section. I have tried this a few times (different days), with two files. If
> there is something technically wrong with one file, though, it?s likely to
> be the same with the other. I?ve also considered it could be something
> related to our setup. I?d be grateful for any suggestions you may have!
>
> Thanks,
> Jennifer
>
>
> ---
> Jennifer Sharp, MSI
> Archivist, Hartford History Center
> Hartford Public Library
> jsharp at hplct.org
> o: 860.695.6332
> c: 860.929.6915
>
>
> CAUTION: This email originated from outside of the organization. Do not
> click links, open attachments, or provide sensitive information unless you
> recognize the sender and know the content/source is safe.
>
>
> CAUTION: This email originated from outside of the organization. Do not
> click links, open attachments, or provide sensitive information unless you
> recognize the sender and know the content/source is safe.
>
> <veteran_city_guard_edited.xml>
> _______________________________________________
> Archivesspace_Users_Group mailing list
> Archivesspace_Users_Group at lyralists.lyrasis.org
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
>
>
> _______________________________________________
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> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
>


-- 
Kevin Schlottmann
Head of Archives Processing
Rare Book & Manuscript Library
Butler Library, Room 801
Columbia University
535 W. 114th St., New York, NY  10027
(212) 854-8483
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From kate_bowers at harvard.edu  Fri Nov 22 13:27:48 2019
From: kate_bowers at harvard.edu (Bowers, Kate A.)
Date: Fri, 22 Nov 2019 18:27:48 +0000
Subject: [Archivesspace_Users_Group] importing EAD files
In-Reply-To: <DM6PR15MB24275C60AF1FD697D944C7B8DF490@DM6PR15MB2427.namprd15.prod.outlook.com>
References: <DM6PR15MB2427E39C3FB69A32EDA7ADA7DF4E0@DM6PR15MB2427.namprd15.prod.outlook.com>
 <7da7e45f9ad447529981f727b03c052f@ex13-ell-cr-15.home.ku.edu>,
 <DM6PR15MB24274A722B42C45B88CB84BCDF490@DM6PR15MB2427.namprd15.prod.outlook.com>
 <DM5PR22MB0811CC5D41038E4DE0415DAE9F490@DM5PR22MB0811.namprd22.prod.outlook.com>
 <BYAPR08MB6071AADE5122286BD44923278C490@BYAPR08MB6071.namprd08.prod.outlook.com>
 <DM6PR15MB2427E81691BE6DB03AEE4677DF490@DM6PR15MB2427.namprd15.prod.outlook.com>
 <BYAPR08MB6071BEB28FE554F8FC4E8E958C490@BYAPR08MB6071.namprd08.prod.outlook.com>
 <DM6PR15MB24275C60AF1FD697D944C7B8DF490@DM6PR15MB2427.namprd15.prod.outlook.com>
Message-ID: <BN8PR07MB6211335A77ACBC517C8F6E1780490@BN8PR07MB6211.namprd07.prod.outlook.com>

At the end of our article "The Devil's Shoehorn" https://journal.code4lib.org/articles/12239 there is an appendix of problems. Many of these are valid EAD that don't import.  It is listed by EAD element name. Things may have changed but this at least is a starting-point checklist.

Kate

From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> On Behalf Of Sharp, Jennifer
Sent: Friday, November 22, 2019 12:24 PM
To: 'Archivesspace Users Group' <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] importing EAD files

Thank you so much, Mark! This is immensely helpful. I know the standards have changed since our process was hacked together seven or eight years ago, so I'm not at all surprised I will have to make some updates. I appreciate the links - I will definitely take some time to read through the info.

Jennifer

---
Jennifer Sharp, MSI
Archivist, Hartford History Center
Hartford Public Library
jsharp at hplct.org<mailto:jsharp at hplct.org>
o: 860.695.6332
c: 860.929.6915

From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Custer, Mark
Sent: Friday, November 22, 2019 11:44 AM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: Re: [Archivesspace_Users_Group] importing EAD files

Jennifer,

Thanks, this helps a lot!

It looks like there are couple of required elements missing from this file for ArchivesSpace to be able to import it.  Though your file is valid EAD, ArchivesSpace requires all resources to have things like a title, date, extent, as well as a distinct unitid element (which this file is missing).  So, you'd need to add a unitid element, like so:

            <unitdate encodinganalog="245$f" label="Dates: ">1861-1946</unitdate>
            <unitid>Distinct Call Number</unitid>
            <physdesc encodinganalog="300$a" label="Extent:">
                <extent>20 linear feet</extent>
 <!-total aside, but you might also want to change "linear feet" to "linear_feet" with an underscore, otherwise ArchivesSpace will create a duplicate linear feet value in the extent dropdown list, since the ASpace EAD importer uses the database values of those controlled value lists rather than the translation values -->
            </physdesc>


Additionally, all of the lower-level components must have, at the very least, a title OR a date.

In this case, it looks like all of your series have "unitid" elements instead of "unittitle" elements.  But if you change this for all of your series:

<c01 level="series">
                      <did>
                          <unitid>Volumes</unitid>
                      </did>
...

To:

<c01 level="series">
                      <did>
                          <unittitle>Volumes</unittitle>
                      </did>
...

Then you should be good to go with that particular file (see the attached file as an example).

If you have access to an XML Editor like oXygen, check out https://campuspress.yale.edu/yalearchivesspace/2015/07/22/validation-scenarios/<https://urldefense.proofpoint.com/v2/url?u=https-3A__campuspress.yale.edu_yalearchivesspace_2015_07_22_validation-2Dscenarios_&d=DwMF-g&c=WO-RGvefibhHBZq3fL85hQ&r=wwc_Z_TbmWbPFh7My2zRxmrGgCNO-71Fwzlmd8YZVUY&m=fobQAKVcaChp_HywR3zLuL8uJVPJv0gjOBCcg_lf2-w&s=12m7aIC-XzrrGQ_favhMHSgtSPGCpQdESiRUKnLQRbA&e=>.  Regardless, though, my guess is that if you address that "archdesc/unitid" issue and the series-level did/unitid --> did/unittitle issue, that should help with the majority of your files.  There are also other possibilities, like updating the EAD so that you get normalized dates in addition to textual date expressions, but that requires quite a bit more work.

I hope that helps,

Mark





From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Sharp, Jennifer
Sent: Friday, 22 November, 2019 10:30 AM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: Re: [Archivesspace_Users_Group] importing EAD files

I have attached one of the files I used earlier this week. The job completed, but when I tried it this morning - both locally and on test.archivesspace.org - it failed.

This, from Tuesday, can't be too promising:
[cid:image001.jpg at 01D5A138.A1124FB0]

These are today's errors:
[cid:image002.jpg at 01D5A138.A1124FB0]

Thanks,
Jennifer

---
Jennifer Sharp, MSI
Archivist, Hartford History Center
Hartford Public Library
jsharp at hplct.org<mailto:jsharp at hplct.org>
o: 860.695.6332
c: 860.929.6915

From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Custer, Mark
Sent: Friday, November 22, 2019 9:34 AM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: Re: [Archivesspace_Users_Group] importing EAD files

Jennifer,

If you can share a sample EAD file that isn't uploading, someone might be able to pinpoint the issue that way if the error is in fact due to the file itself.

Additionally, have you tried uploading the file to http://test.archivesspace.org/staff/<https://urldefense.proofpoint.com/v2/url?u=https-3A__nam05.safelinks.protection.outlook.com_-3Furl-3Dhttp-253A-252F-252Ftest.archivesspace.org-252Fstaff-252F-26data-3D02-257C01-257Cmark.custer-2540yale.edu-257Cff5643fd5017466b5f8908d76f60e72f-257Cdd8cbebb21394df8b4114e3e87abeb5c-257C0-257C1-257C637100334298265006-26sdata-3DDwxHX-252FXhjTqTjJ8bw-252FBQ-252BLChOQhHM1piTGBdw0nygLQ-253D-26reserved-3D0&d=DwMF-g&c=WO-RGvefibhHBZq3fL85hQ&r=wwc_Z_TbmWbPFh7My2zRxmrGgCNO-71Fwzlmd8YZVUY&m=fobQAKVcaChp_HywR3zLuL8uJVPJv0gjOBCcg_lf2-w&s=piitAMTBJCwX6zb8Id1PKrJOD7bMciAqJf0254HQMJA&e=>?  If you can upload it successfully there without any additional changes, the error could possibly be due to your setup.

Mark



From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Blake Carver
Sent: Friday, 22 November, 2019 8:56 AM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: Re: [Archivesspace_Users_Group] importing EAD files

Have a look for errors in your archivesspace.out log file, there could be some clues there.
________________________________
From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> <archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> on behalf of Sharp, Jennifer <jsharp at hplct.org<mailto:jsharp at hplct.org>>
Sent: Friday, November 22, 2019 8:40 AM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: Re: [Archivesspace_Users_Group] importing EAD files


Thanks for replying, Miloche and Erhan. Unfortunately, I still haven't had any luck. These are some old files, so I'm thinking there may be some glitches with the EAD. I'm going to try entering a short one manually and then comparing the code.



Thanks again,

Jennifer



---

Jennifer Sharp, MSI

Archivist, Hartford History Center

Hartford Public Library

jsharp at hplct.org<mailto:jsharp at hplct.org>

o: 860.695.6332

c: 860.929.6915



From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Kottman, Miloche
Sent: Thursday, November 21, 2019 1:36 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: Re: [Archivesspace_Users_Group] importing EAD files



Jennifer,



When this happens to us, it is usually because the user forgot to change the Import Type to EAD prior to Adding the file they want to import.

On the New Background Job - Import Data page, click on the down arrow and choose EAD.  Then either click on Add file to use windows explorer to find the EAD record or drag the record into the framed white-space.



[cid:image003.jpg at 01D5A138.A1124FB0]



--Miloche



******************************

Miloche Kottman

Head of Cataloging & Archival Processing

University of Kansas Libraries

Lawrence, KS 66045

mkottman at ku.edu<mailto:mkottman at ku.edu>

785-864-3916







From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> <archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> On Behalf Of Sharp, Jennifer
Sent: Thursday, November 21, 2019 8:47 AM
To: 'archivesspace_users_group at lyralists.lyrasis.org' <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: [Archivesspace_Users_Group] importing EAD files



Hello,



My library and I are brand new to ArchivesSpace and I am learning as I go along. I've encountered an issue I hope is known and/or has a fairly straightforward solution. I have followed the instructions in the user manual for importing EAD files, and upon notification of a successful import and refreshing the page, there are no links in the new records section. I have tried this a few times (different days), with two files. If there is something technically wrong with one file, though, it's likely to be the same with the other. I've also considered it could be something related to our setup. I'd be grateful for any suggestions you may have!



Thanks,

Jennifer





---

Jennifer Sharp, MSI

Archivist, Hartford History Center

Hartford Public Library

jsharp at hplct.org<mailto:jsharp at hplct.org>

o: 860.695.6332

c: 860.929.6915





CAUTION: This email originated from outside of the organization. Do not click links, open attachments, or provide sensitive information unless you recognize the sender and know the content/source is safe.



CAUTION: This email originated from outside of the organization. Do not click links, open attachments, or provide sensitive information unless you recognize the sender and know the content/source is safe.


CAUTION: This email originated from outside of the organization. Do not click links, open attachments, or provide sensitive information unless you recognize the sender and know the content/source is safe.

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From jhack at mcdaniel.edu  Fri Nov 22 13:50:39 2019
From: jhack at mcdaniel.edu (Janet Hack)
Date: Fri, 22 Nov 2019 18:50:39 +0000
Subject: [Archivesspace_Users_Group] need help customizing text in
	ArchivesSpace
Message-ID: <DM6PR04MB566087C0699DBBC987594C39CE490@DM6PR04MB5660.namprd04.prod.outlook.com>

Greetings,

we are new to ArchivesSpace and are trying to change the wording on our public-facing pages https://archivesspace.mcdaniel.edu/. We want to change the header title from the standard "ArchivesSpace Public Interface" and we would like to put in a custom welcome message. I have tried editing the en.yml file following the instructions at https://archivesspace.github.io/archivesspace/user/customizing-text-in-archivesspace/ with no success.

Any assistance would be greatly appreciated. Please feel free to contact me off-list.

  - Janet

-----------------
Janet Hack
Science and Online Technologies Librarian
Hoover Library | McDaniel College
2 College Hill | Westminster, MD 21157-4390
410-857-2283 | jhack at mcdaniel.edu
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From jazairi at bc.edu  Fri Nov 22 14:23:20 2019
From: jazairi at bc.edu (Adam Jazairi)
Date: Fri, 22 Nov 2019 14:23:20 -0500
Subject: [Archivesspace_Users_Group] need help customizing text in
	ArchivesSpace
In-Reply-To: <DM6PR04MB566087C0699DBBC987594C39CE490@DM6PR04MB5660.namprd04.prod.outlook.com>
References: <DM6PR04MB566087C0699DBBC987594C39CE490@DM6PR04MB5660.namprd04.prod.outlook.com>
Message-ID: <CAF1DmewLpYKhwtMPA3hiSZFqMsO=AiniuFkebwrUjfRi8_w2YA@mail.gmail.com>

Hi Janet,

Did you restart ArchivesSpace after updating the locales file? This is
required for changes to take effect.

Adam

On Fri, Nov 22, 2019 at 1:50 PM Janet Hack <jhack at mcdaniel.edu> wrote:

> Greetings,
>
> we are new to ArchivesSpace and are trying to change the wording on our
> public-facing pages https://archivesspace.mcdaniel.edu/. We want to
> change the header title from the standard "ArchivesSpace Public Interface"
> and we would like to put in a custom welcome message. I have tried editing
> the en.yml file following the instructions at
> https://archivesspace.github.io/archivesspace/user/customizing-text-in-archivesspace/ with
> no success.
>
> Any assistance would be greatly appreciated. Please feel free to contact
> me off-list.
>
>   - Janet
>
> -----------------
> Janet Hack
> Science and Online Technologies Librarian
> Hoover Library | McDaniel College
> 2 College Hill | Westminster, MD 21157-4390
> 410-857-2283 | jhack at mcdaniel.edu
> _______________________________________________
> Archivesspace_Users_Group mailing list
> Archivesspace_Users_Group at lyralists.lyrasis.org
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
>


-- 
Adam Jazairi
Digital Repository Services
Boston College Libraries
(617) 552-1404
adam.jazairi at bc.edu
he/him/his
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From sdm7g at virginia.edu  Fri Nov 22 14:24:37 2019
From: sdm7g at virginia.edu (Majewski, Steven Dennis (sdm7g))
Date: Fri, 22 Nov 2019 19:24:37 +0000
Subject: [Archivesspace_Users_Group] need help customizing text
	in	ArchivesSpace
In-Reply-To: <DM6PR04MB566087C0699DBBC987594C39CE490@DM6PR04MB5660.namprd04.prod.outlook.com>
References: <DM6PR04MB566087C0699DBBC987594C39CE490@DM6PR04MB5660.namprd04.prod.outlook.com>
Message-ID: <56DB844F-459E-4734-96C3-B45156DDF88D@virginia.edu>

One thing to check:  the spaces and indentation in .yml files are significant, and you can?t mix tabs(*)  with spaces, so you should make sure that you haven?t accidentally inserted a tab when editing.  You can edit the file in place for testing, but for normal production, I advise copying the values you want to change into plugins/local/public/locales/en.yml and editing them there.  But again, you have to be careful to preserve .yml hierarchy. 

You may also eventually want to try copying some of the shared view templates into plugins/local/public/views/shared/   and editing those. 
It?s easier to manage upgrades if you keep your changes in plugins directories.  

(*) In fact, googling this, I see it doesn?t like tabs at all. Must be only spaces. 


? Steve M. 



> On Nov 22, 2019, at 1:50 PM, Janet Hack <jhack at mcdaniel.edu> wrote:
> 
> Greetings,
> 
> we are new to ArchivesSpace and are trying to change the wording on our public-facing pages https://archivesspace.mcdaniel.edu/ <https://archivesspace.mcdaniel.edu/>. We want to change the header title from the standard "ArchivesSpace Public Interface" and we would like to put in a custom welcome message. I have tried editing the en.yml file following the instructions at https://archivesspace.github.io/archivesspace/user/customizing-text-in-archivesspace/ <https://archivesspace.github.io/archivesspace/user/customizing-text-in-archivesspace/> with no success. 
> 
> Any assistance would be greatly appreciated. Please feel free to contact me off-list.
> 
>   - Janet
> 
> -----------------
> Janet Hack
> Science and Online Technologies Librarian
> Hoover Library | McDaniel College
> 2 College Hill | Westminster, MD 21157-4390
> 410-857-2283 | jhack at mcdaniel.edu <mailto:jhack at mcdaniel.edu>_______________________________________________
> Archivesspace_Users_Group mailing list
> Archivesspace_Users_Group at lyralists.lyrasis.org <mailto:Archivesspace_Users_Group at lyralists.lyrasis.org>
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group <http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group>
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From dave_mayo at harvard.edu  Fri Nov 22 14:40:37 2019
From: dave_mayo at harvard.edu (Mayo, Dave)
Date: Fri, 22 Nov 2019 19:40:37 +0000
Subject: [Archivesspace_Users_Group] importing EAD files
Message-ID: <B2C40BDA-FE31-4D6E-B84D-0635997C5470@harvard.edu>

Also, the EADChecker web service mentioned in the same article is still around ? it?s not exhaustive, but it should find _most_ potential errors that will cause ingest to fail, and output them in a slightly easier to manage format than the ASpace job reports.

https://eadchecker.lib.harvard.edu/

--
Dave Mayo (he/him)
Senior Digital Library Software Engineer
Harvard University > HUIT > LTS

From: <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of "Bowers, Kate A." <kate_bowers at harvard.edu>
Reply-To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Date: Friday, November 22, 2019 at 1:28 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] importing EAD files

At the end of our article ?The Devil?s Shoehorn? https://journal.code4lib.org/articles/12239<https://urldefense.proofpoint.com/v2/url?u=https-3A__journal.code4lib.org_articles_12239&d=DwMFAg&c=WO-RGvefibhHBZq3fL85hQ&r=_Mv1dY22K7jvT5MD7xjbvGVzRDOUMhx4WYcnPSIzYnE&m=UYgSr48CMGfdnE2OBnDCgUOF6ZGFT7F93N86ouIBqMs&s=oAkg7CTdK3RJH2XKEqrnv77KtXvrjCZ3lFgcFvx6Wxo&e=> there is an appendix of problems. Many of these are valid EAD that don?t import.  It is listed by EAD element name. Things may have changed but this at least is a starting-point checklist.

Kate

From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> On Behalf Of Sharp, Jennifer
Sent: Friday, November 22, 2019 12:24 PM
To: 'Archivesspace Users Group' <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] importing EAD files

Thank you so much, Mark! This is immensely helpful. I know the standards have changed since our process was hacked together seven or eight years ago, so I?m not at all surprised I will have to make some updates. I appreciate the links ? I will definitely take some time to read through the info.

Jennifer

---
Jennifer Sharp, MSI
Archivist, Hartford History Center
Hartford Public Library
jsharp at hplct.org<mailto:jsharp at hplct.org>
o: 860.695.6332
c: 860.929.6915

From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Custer, Mark
Sent: Friday, November 22, 2019 11:44 AM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: Re: [Archivesspace_Users_Group] importing EAD files

Jennifer,

Thanks, this helps a lot!

It looks like there are couple of required elements missing from this file for ArchivesSpace to be able to import it.  Though your file is valid EAD, ArchivesSpace requires all resources to have things like a title, date, extent, as well as a distinct unitid element (which this file is missing).  So, you?d need to add a unitid element, like so:

            <unitdate encodinganalog="245$f" label="Dates: ">1861-1946</unitdate>
            <unitid>Distinct Call Number</unitid>
            <physdesc encodinganalog="300$a" label="Extent:">
                <extent>20 linear feet</extent>
 <!?total aside, but you might also want to change ?linear feet? to ?linear_feet? with an underscore, otherwise ArchivesSpace will create a duplicate linear feet value in the extent dropdown list, since the ASpace EAD importer uses the database values of those controlled value lists rather than the translation values -->
            </physdesc>


Additionally, all of the lower-level components must have, at the very least, a title OR a date.

In this case, it looks like all of your series have ?unitid? elements instead of ?unittitle? elements.  But if you change this for all of your series:

<c01 level="series">
                      <did>
                          <unitid>Volumes</unitid>
                      </did>
?

To:

<c01 level="series">
                      <did>
                          <unittitle>Volumes</unittitle>
                      </did>
?

Then you should be good to go with that particular file (see the attached file as an example).

If you have access to an XML Editor like oXygen, check out https://campuspress.yale.edu/yalearchivesspace/2015/07/22/validation-scenarios/<https://urldefense.proofpoint.com/v2/url?u=https-3A__campuspress.yale.edu_yalearchivesspace_2015_07_22_validation-2Dscenarios_&d=DwMF-g&c=WO-RGvefibhHBZq3fL85hQ&r=wwc_Z_TbmWbPFh7My2zRxmrGgCNO-71Fwzlmd8YZVUY&m=fobQAKVcaChp_HywR3zLuL8uJVPJv0gjOBCcg_lf2-w&s=12m7aIC-XzrrGQ_favhMHSgtSPGCpQdESiRUKnLQRbA&e=>.  Regardless, though, my guess is that if you address that ?archdesc/unitid? issue and the series-level did/unitid --> did/unittitle issue, that should help with the majority of your files.  There are also other possibilities, like updating the EAD so that you get normalized dates in addition to textual date expressions, but that requires quite a bit more work.

I hope that helps,

Mark





From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Sharp, Jennifer
Sent: Friday, 22 November, 2019 10:30 AM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: Re: [Archivesspace_Users_Group] importing EAD files

I have attached one of the files I used earlier this week. The job completed, but when I tried it this morning ? both locally and on test.archivesspace.org ? it failed.

This, from Tuesday, can?t be too promising:
[cid:image001.jpg at 01D5A138.A1124FB0]

These are today?s errors:
[cid:image002.jpg at 01D5A138.A1124FB0]

Thanks,
Jennifer

---
Jennifer Sharp, MSI
Archivist, Hartford History Center
Hartford Public Library
jsharp at hplct.org<mailto:jsharp at hplct.org>
o: 860.695.6332
c: 860.929.6915

From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Custer, Mark
Sent: Friday, November 22, 2019 9:34 AM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: Re: [Archivesspace_Users_Group] importing EAD files

Jennifer,

If you can share a sample EAD file that isn?t uploading, someone might be able to pinpoint the issue that way if the error is in fact due to the file itself.

Additionally, have you tried uploading the file to http://test.archivesspace.org/staff/<https://urldefense.proofpoint.com/v2/url?u=https-3A__nam05.safelinks.protection.outlook.com_-3Furl-3Dhttp-253A-252F-252Ftest.archivesspace.org-252Fstaff-252F-26data-3D02-257C01-257Cmark.custer-2540yale.edu-257Cff5643fd5017466b5f8908d76f60e72f-257Cdd8cbebb21394df8b4114e3e87abeb5c-257C0-257C1-257C637100334298265006-26sdata-3DDwxHX-252FXhjTqTjJ8bw-252FBQ-252BLChOQhHM1piTGBdw0nygLQ-253D-26reserved-3D0&d=DwMF-g&c=WO-RGvefibhHBZq3fL85hQ&r=wwc_Z_TbmWbPFh7My2zRxmrGgCNO-71Fwzlmd8YZVUY&m=fobQAKVcaChp_HywR3zLuL8uJVPJv0gjOBCcg_lf2-w&s=piitAMTBJCwX6zb8Id1PKrJOD7bMciAqJf0254HQMJA&e=>?  If you can upload it successfully there without any additional changes, the error could possibly be due to your setup.

Mark



From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Blake Carver
Sent: Friday, 22 November, 2019 8:56 AM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: Re: [Archivesspace_Users_Group] importing EAD files

Have a look for errors in your archivesspace.out log file, there could be some clues there.
________________________________
From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> <archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> on behalf of Sharp, Jennifer <jsharp at hplct.org<mailto:jsharp at hplct.org>>
Sent: Friday, November 22, 2019 8:40 AM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: Re: [Archivesspace_Users_Group] importing EAD files


Thanks for replying, Miloche and Erhan. Unfortunately, I still haven?t had any luck. These are some old files, so I?m thinking there may be some glitches with the EAD. I?m going to try entering a short one manually and then comparing the code.



Thanks again,

Jennifer



---

Jennifer Sharp, MSI

Archivist, Hartford History Center

Hartford Public Library

jsharp at hplct.org<mailto:jsharp at hplct.org>

o: 860.695.6332

c: 860.929.6915



From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Kottman, Miloche
Sent: Thursday, November 21, 2019 1:36 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: Re: [Archivesspace_Users_Group] importing EAD files



Jennifer,



When this happens to us, it is usually because the user forgot to change the Import Type to EAD prior to Adding the file they want to import.

On the New Background Job ? Import Data page, click on the down arrow and choose EAD.  Then either click on Add file to use windows explorer to find the EAD record or drag the record into the framed white-space.



[cid:image003.jpg at 01D5A138.A1124FB0]



--Miloche



??????????????????????????????

Miloche Kottman

Head of Cataloging & Archival Processing

University of Kansas Libraries

Lawrence, KS 66045

mkottman at ku.edu<mailto:mkottman at ku.edu>

785-864-3916







From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> <archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> On Behalf Of Sharp, Jennifer
Sent: Thursday, November 21, 2019 8:47 AM
To: 'archivesspace_users_group at lyralists.lyrasis.org' <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: [Archivesspace_Users_Group] importing EAD files



Hello,



My library and I are brand new to ArchivesSpace and I am learning as I go along. I?ve encountered an issue I hope is known and/or has a fairly straightforward solution. I have followed the instructions in the user manual for importing EAD files, and upon notification of a successful import and refreshing the page, there are no links in the new records section. I have tried this a few times (different days), with two files. If there is something technically wrong with one file, though, it?s likely to be the same with the other. I?ve also considered it could be something related to our setup. I?d be grateful for any suggestions you may have!



Thanks,

Jennifer





---

Jennifer Sharp, MSI

Archivist, Hartford History Center

Hartford Public Library

jsharp at hplct.org<mailto:jsharp at hplct.org>

o: 860.695.6332

c: 860.929.6915





CAUTION: This email originated from outside of the organization. Do not click links, open attachments, or provide sensitive information unless you recognize the sender and know the content/source is safe.



CAUTION: This email originated from outside of the organization. Do not click links, open attachments, or provide sensitive information unless you recognize the sender and know the content/source is safe.


CAUTION: This email originated from outside of the organization. Do not click links, open attachments, or provide sensitive information unless you recognize the sender and know the content/source is safe.

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From blake.carver at lyrasis.org  Fri Nov 22 14:49:05 2019
From: blake.carver at lyrasis.org (Blake Carver)
Date: Fri, 22 Nov 2019 19:49:05 +0000
Subject: [Archivesspace_Users_Group] need help customizing
	text	in	ArchivesSpace
In-Reply-To: <56DB844F-459E-4734-96C3-B45156DDF88D@virginia.edu>
References: <DM6PR04MB566087C0699DBBC987594C39CE490@DM6PR04MB5660.namprd04.prod.outlook.com>,
 <56DB844F-459E-4734-96C3-B45156DDF88D@virginia.edu>
Message-ID: <DM5PR22MB081165E07E4741C641C9F4279F490@DM5PR22MB0811.namprd22.prod.outlook.com>

I think that doc is out of date, this might be more update:
https://github.com/archivesspace/tech-docs/blob/master/customization/locales.md


________________________________
From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Majewski, Steven Dennis (sdm7g) <sdm7g at virginia.edu>
Sent: Friday, November 22, 2019 2:24 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] need help customizing text in ArchivesSpace

One thing to check:  the spaces and indentation in .yml files are significant, and you can?t mix tabs(*)  with spaces, so you should make sure that you haven?t accidentally inserted a tab when editing.  You can edit the file in place for testing, but for normal production, I advise copying the values you want to change into plugins/local/public/locales/en.yml and editing them there.  But again, you have to be careful to preserve .yml hierarchy.

You may also eventually want to try copying some of the shared view templates into plugins/local/public/views/shared/   and editing those.
It?s easier to manage upgrades if you keep your changes in plugins directories.

(*) In fact, googling this, I see it doesn?t like tabs at all. Must be only spaces.


? Steve M.



On Nov 22, 2019, at 1:50 PM, Janet Hack <jhack at mcdaniel.edu<mailto:jhack at mcdaniel.edu>> wrote:

Greetings,

we are new to ArchivesSpace and are trying to change the wording on our public-facing pages https://archivesspace.mcdaniel.edu/. We want to change the header title from the standard "ArchivesSpace Public Interface" and we would like to put in a custom welcome message. I have tried editing the en.yml file following the instructions at https://archivesspace.github.io/archivesspace/user/customizing-text-in-archivesspace/ with no success.

Any assistance would be greatly appreciated. Please feel free to contact me off-list.

  - Janet

-----------------
Janet Hack
Science and Online Technologies Librarian
Hoover Library | McDaniel College
2 College Hill | Westminster, MD 21157-4390
410-857-2283 | jhack at mcdaniel.edu<mailto:jhack at mcdaniel.edu>
_______________________________________________
Archivesspace_Users_Group mailing list
Archivesspace_Users_Group at lyralists.lyrasis.org<mailto:Archivesspace_Users_Group at lyralists.lyrasis.org>
http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group

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From sdm7g at virginia.edu  Fri Nov 22 15:02:42 2019
From: sdm7g at virginia.edu (Majewski, Steven Dennis (sdm7g))
Date: Fri, 22 Nov 2019 20:02:42 +0000
Subject: [Archivesspace_Users_Group] need help
	customizing	text	in	ArchivesSpace
In-Reply-To: <DM5PR22MB081165E07E4741C641C9F4279F490@DM5PR22MB0811.namprd22.prod.outlook.com>
References: <DM6PR04MB566087C0699DBBC987594C39CE490@DM6PR04MB5660.namprd04.prod.outlook.com>
 <56DB844F-459E-4734-96C3-B45156DDF88D@virginia.edu>
 <DM5PR22MB081165E07E4741C641C9F4279F490@DM5PR22MB0811.namprd22.prod.outlook.com>
Message-ID: <1C67B489-1856-4D5D-B36E-F3B76A475BBA@virginia.edu>



> On Nov 22, 2019, at 2:49 PM, Blake Carver <blake.carver at lyrasis.org> wrote:
> 
> I think that doc is out of date, this might be more update:
> https://github.com/archivesspace/tech-docs/blob/master/customization/locales.md <https://github.com/archivesspace/tech-docs/blob/master/customization/locales.md>
> 
>  


Although, that doc has an error in the whitespace/indentation of the example. ?brand:?  should be less indented.  ? Steve.  


> 
> From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Majewski, Steven Dennis (sdm7g) <sdm7g at virginia.edu>
> Sent: Friday, November 22, 2019 2:24 PM
> To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
> Subject: Re: [Archivesspace_Users_Group] need help customizing text in ArchivesSpace
>  
> One thing to check:  the spaces and indentation in .yml files are significant, and you can?t mix tabs(*)  with spaces, so you should make sure that you haven?t accidentally inserted a tab when editing.  You can edit the file in place for testing, but for normal production, I advise copying the values you want to change into plugins/local/public/locales/en.yml and editing them there.  But again, you have to be careful to preserve .yml hierarchy. 
> 
> You may also eventually want to try copying some of the shared view templates into plugins/local/public/views/shared/   and editing those. 
> It?s easier to manage upgrades if you keep your changes in plugins directories.  
> 
> (*) In fact, googling this, I see it doesn?t like tabs at all. Must be only spaces. 
> 
> 
> ? Steve M. 
> 
> 
> 
>> On Nov 22, 2019, at 1:50 PM, Janet Hack <jhack at mcdaniel.edu <mailto:jhack at mcdaniel.edu>> wrote:
>> 
>> Greetings,
>> 
>> we are new to ArchivesSpace and are trying to change the wording on our public-facing pages https://archivesspace.mcdaniel.edu/ <https://archivesspace.mcdaniel.edu/>. We want to change the header title from the standard "ArchivesSpace Public Interface" and we would like to put in a custom welcome message. I have tried editing the en.yml file following the instructions at https://archivesspace.github.io/archivesspace/user/customizing-text-in-archivesspace/ <https://archivesspace.github.io/archivesspace/user/customizing-text-in-archivesspace/> with no success. 
>> 
>> Any assistance would be greatly appreciated. Please feel free to contact me off-list.
>> 
>>   - Janet
>> 
>> -----------------
>> Janet Hack
>> Science and Online Technologies Librarian
>> Hoover Library | McDaniel College
>> 2 College Hill | Westminster, MD 21157-4390
>> 410-857-2283 | jhack at mcdaniel.edu <mailto:jhack at mcdaniel.edu>_______________________________________________
>> Archivesspace_Users_Group mailing list
>> Archivesspace_Users_Group at lyralists.lyrasis.org <mailto:Archivesspace_Users_Group at lyralists.lyrasis.org>
>> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group <http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group>
> _______________________________________________
> Archivesspace_Users_Group mailing list
> Archivesspace_Users_Group at lyralists.lyrasis.org
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group

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From robin_wendler at harvard.edu  Fri Nov 22 15:36:32 2019
From: robin_wendler at harvard.edu (Wendler, Robin King)
Date: Fri, 22 Nov 2019 20:36:32 +0000
Subject: [Archivesspace_Users_Group] Sorting Top Containers by indicator
	inaccurate?
Message-ID: <BN7PR07MB421048793FF5DD51EEEB1D2D9E490@BN7PR07MB4210.namprd07.prod.outlook.com>

Hello,
       In our installation of ASpace, sorting Top Containers by Indicator in a Manage Top Containers result set is inaccurate. There is a ticket in JIRA https://archivesspace.atlassian.net/browse/ANW-889 (Default numerically sort Top Containers in "Manage Top Container" Resource results), which is not what we want. We want the alphanumeric sort to be accurate. For example, we see results supposedly sorted by indicator that contain a sequence like this:

Iowa 1
...
Iowa 9
Ohio 1
...
Ohio A
Iowa 10
..
Iowa 55
Texas 1
...
Texas 9
Kansas 1
...Etc.

I don't know if it's related, but the typeahead search for Top Container from within a Container Instance fails to find any matches for known containers most of the time, and produces flaky results when it does.

We are planning on tackling both of these during an upcoming batch of small container management enhancements, but it would help to know if we are trying to solve a known problem elsewhere in the community, or if it is something  peculiar to our installation.

Have you experienced either of these problems, and if so, have you identified the potential culprit(s)?

Thanks for your thoughts,
Robin

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From na207 at cam.ac.uk  Mon Nov 25 09:24:23 2019
From: na207 at cam.ac.uk (Natalie Adams)
Date: Mon, 25 Nov 2019 14:24:23 +0000
Subject: [Archivesspace_Users_Group] User groups and permission to merge one
	resource record with another
In-Reply-To: <LO2P265MB00454B9FAD44D47A26F712A9B34A0@LO2P265MB0045.GBRP265.PROD.OUTLOOK.COM>
References: <LO2P265MB00454B9FAD44D47A26F712A9B34A0@LO2P265MB0045.GBRP265.PROD.OUTLOOK.COM>
Message-ID: <LO2P265MB00452E574879ED9EFCF97CB3B34A0@LO2P265MB0045.GBRP265.PROD.OUTLOOK.COM>

Dear all,

We're implementing ArchivesSpace at Cambridge University Library and across a rising number of separate archive institutions in Cambridge (25 at the last count).

It would be helpful for senior data creators to be able to merge resource records and I'm writing to ask which user group or which permission would be the right one for this. I can see that one of the permissions available is to 'merge the major record types in this repository' and by default this is not part of a repository manager's set of permissions. Is this the right permission for merging one resource with another? We are being cautious about systems administrator rights at this stage, at least until we have made more progress on how we will work together both within the Library and across the consortium of local archivists.

I would be really grateful for any assistance/guidance with this and apologies if I have missed something obvious in the documentation.

Best wishes,

Natalie

Natalie Adams
Systems Archivist
Cambridge University Library
West Road
Cambridge
Cambridge, CB3 9DR
Tel 01223 766377
www.lib.cam.ac.uk/<http://www.lib.cam.ac.uk/>
Normal working days are Monday to Thursday.

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From andrew.morrison at bodleian.ox.ac.uk  Mon Nov 25 09:39:39 2019
From: andrew.morrison at bodleian.ox.ac.uk (Andrew Morrison)
Date: Mon, 25 Nov 2019 14:39:39 +0000
Subject: [Archivesspace_Users_Group] User groups and permission to merge
 one resource record with another
In-Reply-To: <LO2P265MB00452E574879ED9EFCF97CB3B34A0@LO2P265MB0045.GBRP265.PROD.OUTLOOK.COM>
References: <LO2P265MB00454B9FAD44D47A26F712A9B34A0@LO2P265MB0045.GBRP265.PROD.OUTLOOK.COM>
 <LO2P265MB00452E574879ED9EFCF97CB3B34A0@LO2P265MB0045.GBRP265.PROD.OUTLOOK.COM>
Message-ID: <1574692778.2752.7.camel@bodleian.ox.ac.uk>

Yes, enabling "merge the major record types in this repository" for a group is what causes the "Merge" button in staff interface toolbars for resources and digital objects to be displayed for users in that group. Since at least version 2.5.1, probably earlier.

Andrew.


On Mon, 2019-11-25 at 14:24 +0000, Natalie Adams wrote:
Dear all,

We?re implementing ArchivesSpace at Cambridge University Library and across a rising number of separate archive institutions in Cambridge (25 at the last count).

It would be helpful for senior data creators to be able to merge resource records and I?m writing to ask which user group or which permission would be the right one for this. I can see that one of the permissions available is to ?merge the major record types in this repository? and by default this is not part of a repository manager?s set of permissions. Is this the right permission for merging one resource with another? We are being cautious about systems administrator rights at this stage, at least until we have made more progress on how we will work together both within the Library and across the consortium of local archivists.

I would be really grateful for any assistance/guidance with this and apologies if I have missed something obvious in the documentation.

Best wishes,

Natalie

Natalie Adams
Systems Archivist
Cambridge University Library
West Road
Cambridge
Cambridge, CB3 9DR
Tel 01223 766377
www.lib.cam.ac.uk/<http://www.lib.cam.ac.uk/>
Normal working days are Monday to Thursday.


_______________________________________________
Archivesspace_Users_Group mailing list
Archivesspace_Users_Group at lyralists.lyrasis.org<mailto:Archivesspace_Users_Group at lyralists.lyrasis.org>
http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group

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From na207 at cam.ac.uk  Mon Nov 25 09:56:10 2019
From: na207 at cam.ac.uk (Natalie Adams)
Date: Mon, 25 Nov 2019 14:56:10 +0000
Subject: [Archivesspace_Users_Group] User groups and permission to merge
 one resource record with another
In-Reply-To: <1574692778.2752.7.camel@bodleian.ox.ac.uk>
References: <LO2P265MB00454B9FAD44D47A26F712A9B34A0@LO2P265MB0045.GBRP265.PROD.OUTLOOK.COM>
 <LO2P265MB00452E574879ED9EFCF97CB3B34A0@LO2P265MB0045.GBRP265.PROD.OUTLOOK.COM>
 <1574692778.2752.7.camel@bodleian.ox.ac.uk>
Message-ID: <LO2P265MB004541B79FEBD805D714F052B34A0@LO2P265MB0045.GBRP265.PROD.OUTLOOK.COM>

Dear Andrew,

Many thanks for this- much appreciated,

Best wishes,

Natalie

From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> On Behalf Of Andrew Morrison
Sent: 25 November 2019 14:40
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] User groups and permission to merge one resource record with another

Yes, enabling "merge the major record types in this repository" for a group is what causes the "Merge" button in staff interface toolbars for resources and digital objects to be displayed for users in that group. Since at least version 2.5.1, probably earlier.

Andrew.


On Mon, 2019-11-25 at 14:24 +0000, Natalie Adams wrote:
Dear all,

We?re implementing ArchivesSpace at Cambridge University Library and across a rising number of separate archive institutions in Cambridge (25 at the last count).

It would be helpful for senior data creators to be able to merge resource records and I?m writing to ask which user group or which permission would be the right one for this. I can see that one of the permissions available is to ?merge the major record types in this repository? and by default this is not part of a repository manager?s set of permissions. Is this the right permission for merging one resource with another? We are being cautious about systems administrator rights at this stage, at least until we have made more progress on how we will work together both within the Library and across the consortium of local archivists.

I would be really grateful for any assistance/guidance with this and apologies if I have missed something obvious in the documentation.

Best wishes,

Natalie

Natalie Adams
Systems Archivist
Cambridge University Library
West Road
Cambridge
Cambridge, CB3 9DR
Tel 01223 766377
www.lib.cam.ac.uk/<http://www.lib.cam.ac.uk/>
Normal working days are Monday to Thursday.


_______________________________________________

Archivesspace_Users_Group mailing list

Archivesspace_Users_Group at lyralists.lyrasis.org<mailto:Archivesspace_Users_Group at lyralists.lyrasis.org>

http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
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From Jessica.Crouch at lyrasis.org  Mon Nov 25 14:31:57 2019
From: Jessica.Crouch at lyrasis.org (Jessica Crouch)
Date: Mon, 25 Nov 2019 19:31:57 +0000
Subject: [Archivesspace_Users_Group] Volunteer for the next ArchivesSpace
	online forum
Message-ID: <78BA81BC-913B-49C2-9422-85BFF3E07F69@lyrasis.org>

Dear ArchivesSpace community,

We have extended the date to volunteer for the working group to plan for our second ArchivesSpace online forum to December 9th!  Planned for early spring 2020, this event will build on the success of the 2019 Online Forum<https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/802127927/ArchivesSpace+Online+Forum+2019>, which had over 400 registrants, participating from 7 different countries.



We would love this event to highlight the work institutions near and far are doing to adapt and integrate ArchivesSpace into their systems and workflows. We expect to offer a variety of activities aimed at building community connections and contacts among our users. All ideas are welcome!



All community members are welcome to volunteer for this working group. We especially encourage our Small and Very Small members as well as non-U.S. members to join in envisioning the next iteration of this event. We will schedule meetings and the forum itself in ways that allow for participation across time zones.



If you would like to volunteer, please respond by December 9, 2019.  And if you have any questions, contact Jessica at jessica.crouch at lyrasis.org.

Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.crouch at lyrasis.org<mailto:jessica.crouch at lyrasis.org>
Skype: jdowdcrouch

[page1image482511520]

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From amanifold at slv.vic.gov.au  Mon Nov 25 22:12:33 2019
From: amanifold at slv.vic.gov.au (Alan Manifold)
Date: Tue, 26 Nov 2019 03:12:33 +0000
Subject: [Archivesspace_Users_Group] Using the API from perl - "Must be a
 JSONModel(:resource) uri (you provided a Hash)"
Message-ID: <1574737952013.59563@slv.vic.gov.au>

Hi all,

I'm trying to create a perl program to add archival_objects and digital_objects into our ArchivesSpace system. I can query the database fine, and I seem to be able to get to the right API, but I can't seem to find any combination that allows me to embed a "resource" reference into my JSON for the post call.


I have gotten a variety of errors, but they are all telling me that the way I have specified the "resource/ref" is invalid, for example:


'resource/ref' => 'Must be a JSONModel(:resource) uri (you provided a Hash) (malformed or invalid uri? check if referenced object exists.)'
?
I am assuming the real problem is that I "provided a Hash", not the "malformed or invalid uri", but in case it's relevant, the uri looks like this: "/repositories/3/resources/391".

I am defining the archival_object as a perl hash, with the various JSON elements as hash entries, e.g.:


    my %archival_object =
    (
        jsonmodel_type          =>  "archival_object",
        subjects                =>  [],
        linked_events           =>  [],
        extents                 =>  [],
        lang_materials          =>  [],
        ...
    );

I was able to specify the "dates", "notes", and "external_ids" sections as arrays with a hash as their only value, and that seems to work:

        dates                   =>
        [
            {
                expression          =>  $rosDate,
                date_type           =>  "inclusive",
                label               =>  "creation",
                jsonmodel_type      =>  "date"
            }
        ],

But I haven't been able to find any way to specify the "resource" section in such a way that the API recognises my "ref" value. I have tried lots of ways, but always get one of these errors:
?
'resource' => 'Property is required but was missing'
'resource' => 'Must be a object (you provided a String)'?
'resource/ref' => 'Must be a JSONModel(:resource) uri (you provided a Hash) (malformed or invalid uri? check if referenced object exists.)'???
'resource/ref' => 'Must be a JSONModel(:resource) uri (you provided a String) (malformed or invalid uri? check if referenced object exists.)'?
'resource/ref' => 'Must be a JSONModel(:resource) uri (you provided a Array) (malformed or invalid uri? check if referenced object exists.)'??
?
I can't think of any other data types, pointers, or combinations that I can try, and I don't know what the API is looking for. I even tried doing a search to get a Resource record and plugging the result directly into my archival_object structure, but that didn't change anything.

How can I define my archival_object structure so that it will validate? Unfortunately, using python or ruby in place of perl probably isn't an option. I'm happy to provide more information, including more of my code, but didn't want to spam everybody with it.

Regards,
Alan Manifold
State Library Victoria

Alan Manifold | Library Systems & Digital Preservation Manager | Collection Development & Description
State Library Victoria | 328 Swanston Street | Melbourne VIC 3000
T +61 3 8664 7122 | amanifold at slv.vic.gov.au
slv.vic.gov.au<http://slv.vic.gov.au>

[https://www.slv.vic.gov.au/sites/default/files/email_signature/signature.jpg?9]<https://www.slv.vic.gov.au/email_campaign>
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This message and any attachment is intended only for the use of the Addressee and may contain information that is PRIVILEGED and CONFIDENTIAL. If you are not the intended recipient, you are hereby notified that any dissemination of this communication is strictly prohibited. If you have received this communication in error, please delete all copies of the message and its attachments and notify the sender immediately. Thank you.
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From brian.harrington at lyrasis.org  Mon Nov 25 22:54:59 2019
From: brian.harrington at lyrasis.org (Brian Harrington)
Date: Tue, 26 Nov 2019 03:54:59 +0000
Subject: [Archivesspace_Users_Group] Using the API from perl - "Must be
 a JSONModel(:resource) uri (you provided a Hash)"
In-Reply-To: <1574737952013.59563@slv.vic.gov.au>
References: <1574737952013.59563@slv.vic.gov.au>
Message-ID: <211788F9-31A9-4C3C-9190-5D63A70C049D@lyrasis.org>

Hi Alan,

You ought to be able to add the resource reference to your archival object hash as another hash, like:

resource => {ref => "/repositories/3/resources/391?}

If that?s not working, I?d be happy to take a look at your code if you want to send it to me directly.

Brian


> On Nov 25, 2019, at 10:12 PM, Alan Manifold <amanifold at slv.vic.gov.au> wrote:
> 
> Hi all,
> I'm trying to create a perl program to add archival_objects and digital_objects into our ArchivesSpace system. I can query the database fine, and I seem to be able to get to the right API, but I can't seem to find any combination that allows me to embed a "resource" reference into my JSON for the post call.
> 
> I have gotten a variety of errors, but they are all telling me that the way I have specified the "resource/ref" is invalid, for example:
> 
> 'resource/ref' => 'Must be a JSONModel(:resource) uri (you provided a Hash) (malformed or invalid uri? check if referenced object exists.)'
> ?
> I am assuming the real problem is that I "provided a Hash", not the "malformed or invalid uri", but in case it's relevant, the uri looks like this: "/repositories/3/resources/391".
> 
> I am defining the archival_object as a perl hash, with the various JSON elements as hash entries, e.g.:
> 
>     my %archival_object =
>     (
>         jsonmodel_type          =>  "archival_object",
>         subjects                =>  [],
>         linked_events           =>  [],
>         extents                 =>  [],
>         lang_materials          =>  [],
>         ...
>     );
> 
> I was able to specify the "dates", "notes", and "external_ids" sections as arrays with a hash as their only value, and that seems to work:
> 
>         dates                   =>
>         [
>             {
>                 expression          =>  $rosDate,
>                 date_type           =>  "inclusive",
>                 label               =>  "creation",
>                 jsonmodel_type      =>  "date"
>             }
>         ],
> 
> But I haven't been able to find any way to specify the "resource" section in such a way that the API recognises my "ref" value. I have tried lots of ways, but always get one of these errors:
> ?
> 'resource' => 'Property is required but was missing'
> 'resource' => 'Must be a object (you provided a String)'?
> 'resource/ref' => 'Must be a JSONModel(:resource) uri (you provided a Hash) (malformed or invalid uri? check if referenced object exists.)'???
> 'resource/ref' => 'Must be a JSONModel(:resource) uri (you provided a String) (malformed or invalid uri? check if referenced object exists.)'?
> 'resource/ref' => 'Must be a JSONModel(:resource) uri (you provided a Array) (malformed or invalid uri? check if referenced object exists.)'??
> ?
> I can't think of any other data types, pointers, or combinations that I can try, and I don't know what the API is looking for. I even tried doing a search to get a Resource record and plugging the result directly into my archival_object structure, but that didn't change anything.
> 
> How can I define my archival_object structure so that it will validate? Unfortunately, using python or ruby in place of perl probably isn't an option. I'm happy to provide more information, including more of my code, but didn't want to spam everybody with it.
> 
> Regards,
> Alan Manifold
> State Library Victoria
> 
> Alan Manifold | Library Systems & Digital Preservation Manager | Collection Development & Description 
> State Library Victoria | 328 Swanston Street | Melbourne VIC 3000 
> T +61 3 8664 7122 | amanifold at slv.vic.gov.au 
> slv.vic.gov.au
> 
> 	
> 
> 					 	
> This message and any attachment is intended only for the use of the Addressee and may contain information that is PRIVILEGED and CONFIDENTIAL. If you are not the intended recipient, you are hereby notified that any dissemination of this communication is strictly prohibited. If you have received this communication in error, please delete all copies of the message and its attachments and notify the sender immediately. Thank you. _______________________________________________
> Archivesspace_Users_Group mailing list
> Archivesspace_Users_Group at lyralists.lyrasis.org
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group


From amanifold at slv.vic.gov.au  Mon Nov 25 23:29:24 2019
From: amanifold at slv.vic.gov.au (Alan Manifold)
Date: Tue, 26 Nov 2019 04:29:24 +0000
Subject: [Archivesspace_Users_Group] Using the API from perl - "Must be
 a JSONModel(:resource) uri (you provided a Hash)"
In-Reply-To: <211788F9-31A9-4C3C-9190-5D63A70C049D@lyrasis.org>
References: <1574737952013.59563@slv.vic.gov.au>,
 <211788F9-31A9-4C3C-9190-5D63A70C049D@lyrasis.org>
Message-ID: <1574742563333.91171@slv.vic.gov.au>

Hi Brian,
I would have said that was the first thing I tried (since it's so obvious), but obviously I didn't, because it worked immediately. Sheesh! What a lot of wasted time trying to figure this out when it was right in front of me!

Regards,
Alan

________________________________________
From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Brian Harrington <brian.harrington at lyrasis.org>
Sent: Tuesday, 26 November 2019 2:54 PM
To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] Using the API from perl - "Must be a JSONModel(:resource) uri (you provided a Hash)"

Hi Alan,

You ought to be able to add the resource reference to your archival object hash as another hash, like:

resource => {ref => "/repositories/3/resources/391?}

If that?s not working, I?d be happy to take a look at your code if you want to send it to me directly.

Brian


> Alan Manifold | Library Systems & Digital Preservation Manager |  Collection Development & Description
State Library Victoria | 328 Swanston Street | Melbourne VIC 3000
T +61 3 8664 7122 | amanifold at slv.vic.gov.au
slv.vic.gov.au





On Nov 25, 2019, at 10:12 PM, Alan Manifold <amanifold at slv.vic.gov.au> wrote:
>
> Hi all,
> I'm trying to create a perl program to add archival_objects and digital_objects into our ArchivesSpace system. I can query the database fine, and I seem to be able to get to the right API, but I can't seem to find any combination that allows me to embed a "resource" reference into my JSON for the post call.
>
> I have gotten a variety of errors, but they are all telling me that the way I have specified the "resource/ref" is invalid, for example:
>
> 'resource/ref' => 'Must be a JSONModel(:resource) uri (you provided a Hash) (malformed or invalid uri? check if referenced object exists.)'
> ?
> I am assuming the real problem is that I "provided a Hash", not the "malformed or invalid uri", but in case it's relevant, the uri looks like this: "/repositories/3/resources/391".
>
> I am defining the archival_object as a perl hash, with the various JSON elements as hash entries, e.g.:
>
>     my %archival_object =
>     (
>         jsonmodel_type          =>  "archival_object",
>         subjects                =>  [],
>         linked_events           =>  [],
>         extents                 =>  [],
>         lang_materials          =>  [],
>         ...
>     );
>
> I was able to specify the "dates", "notes", and "external_ids" sections as arrays with a hash as their only value, and that seems to work:
>
>         dates                   =>
>         [
>             {
>                 expression          =>  $rosDate,
>                 date_type           =>  "inclusive",
>                 label               =>  "creation",
>                 jsonmodel_type      =>  "date"
>             }
>         ],
>
> But I haven't been able to find any way to specify the "resource" section in such a way that the API recognises my "ref" value. I have tried lots of ways, but always get one of these errors:
> ?
> 'resource' => 'Property is required but was missing'
> 'resource' => 'Must be a object (you provided a String)'?
> 'resource/ref' => 'Must be a JSONModel(:resource) uri (you provided a Hash) (malformed or invalid uri? check if referenced object exists.)'???
> 'resource/ref' => 'Must be a JSONModel(:resource) uri (you provided a String) (malformed or invalid uri? check if referenced object exists.)'?
> 'resource/ref' => 'Must be a JSONModel(:resource) uri (you provided a Array) (malformed or invalid uri? check if referenced object exists.)'??
> ?
> I can't think of any other data types, pointers, or combinations that I can try, and I don't know what the API is looking for. I even tried doing a search to get a Resource record and plugging the result directly into my archival_object structure, but that didn't change anything.
>
> How can I define my archival_object structure so that it will validate? Unfortunately, using python or ruby in place of perl probably isn't an option. I'm happy to provide more information, including more of my code, but didn't want to spam everybody with it.
>
> Regards,
> Alan Manifold
> State Library Victoria
>
> Alan Manifold | Library Systems & Digital Preservation Manager | Collection Development & Description
> State Library Victoria | 328 Swanston Street | Melbourne VIC 3000
> T +61 3 8664 7122 | amanifold at slv.vic.gov.au
> slv.vic.gov.au
>
>
>
>
> This message and any attachment is intended only for the use of the Addressee and may contain information that is PRIVILEGED and CONFIDENTIAL. If you are not the intended recipient, you are hereby notified that any dissemination of this communication is strictly prohibited. If you have received this communication in error, please delete all copies of the message and its attachments and notify the sender immediately. Thank you. _______________________________________________
> Archivesspace_Users_Group mailing list
> Archivesspace_Users_Group at lyralists.lyrasis.org
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group

_______________________________________________
Archivesspace_Users_Group mailing list
Archivesspace_Users_Group at lyralists.lyrasis.org
http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
This message and any attachment is intended only for the use of the Addressee and may contain information that is PRIVILEGED and CONFIDENTIAL. If you are not the intended recipient, you are hereby notified that any dissemination of this communication is strictly prohibited. If you have received this communication in error, please delete all copies of the message and its attachments and notify the sender immediately. Thank you.

From amanifold at slv.vic.gov.au  Mon Nov 25 23:36:46 2019
From: amanifold at slv.vic.gov.au (Alan Manifold)
Date: Tue, 26 Nov 2019 04:36:46 +0000
Subject: [Archivesspace_Users_Group] Using the API from perl - "Must be
 a JSONModel(:resource) uri (you provided a Hash)"
In-Reply-To: <1574742563333.91171@slv.vic.gov.au>
References: <1574737952013.59563@slv.vic.gov.au>,
 <211788F9-31A9-4C3C-9190-5D63A70C049D@lyrasis.org>,
 <1574742563333.91171@slv.vic.gov.au>
Message-ID: <1574743005520.40218@slv.vic.gov.au>

By the way, thank you very much! That's the first thing I meant to say!

Regards,
Alan

________________________________________
From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Alan Manifold <amanifold at slv.vic.gov.au>
Sent: Tuesday, 26 November 2019 3:29 PM
To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] Using the API from perl - "Must be a JSONModel(:resource) uri (you provided a Hash)"

Hi Brian,
I would have said that was the first thing I tried (since it's so obvious), but obviously I didn't, because it worked immediately. Sheesh! What a lot of wasted time trying to figure this out when it was right in front of me!

Regards,
Alan

________________________________________
From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Brian Harrington <brian.harrington at lyrasis.org>
Sent: Tuesday, 26 November 2019 2:54 PM
To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] Using the API from perl - "Must be a JSONModel(:resource) uri (you provided a Hash)"

Hi Alan,

You ought to be able to add the resource reference to your archival object hash as another hash, like:

resource => {ref => "/repositories/3/resources/391?}

If that?s not working, I?d be happy to take a look at your code if you want to send it to me directly.

Brian


> Alan Manifold | Library Systems & Digital Preservation Manager |  Collection Development & Description
State Library Victoria | 328 Swanston Street | Melbourne VIC 3000
T +61 3 8664 7122 | amanifold at slv.vic.gov.au
slv.vic.gov.au





Alan Manifold | Library Systems & Digital Preservation Manager |  Collection Development & Description
State Library Victoria | 328 Swanston Street | Melbourne VIC 3000
T +61 3 8664 7122 | amanifold at slv.vic.gov.au
slv.vic.gov.au





On Nov 25, 2019, at 10:12 PM, Alan Manifold <amanifold at slv.vic.gov.au> wrote:
>
> Hi all,
> I'm trying to create a perl program to add archival_objects and digital_objects into our ArchivesSpace system. I can query the database fine, and I seem to be able to get to the right API, but I can't seem to find any combination that allows me to embed a "resource" reference into my JSON for the post call.
>
> I have gotten a variety of errors, but they are all telling me that the way I have specified the "resource/ref" is invalid, for example:
>
> 'resource/ref' => 'Must be a JSONModel(:resource) uri (you provided a Hash) (malformed or invalid uri? check if referenced object exists.)'
> ?
> I am assuming the real problem is that I "provided a Hash", not the "malformed or invalid uri", but in case it's relevant, the uri looks like this: "/repositories/3/resources/391".
>
> I am defining the archival_object as a perl hash, with the various JSON elements as hash entries, e.g.:
>
>     my %archival_object =
>     (
>         jsonmodel_type          =>  "archival_object",
>         subjects                =>  [],
>         linked_events           =>  [],
>         extents                 =>  [],
>         lang_materials          =>  [],
>         ...
>     );
>
> I was able to specify the "dates", "notes", and "external_ids" sections as arrays with a hash as their only value, and that seems to work:
>
>         dates                   =>
>         [
>             {
>                 expression          =>  $rosDate,
>                 date_type           =>  "inclusive",
>                 label               =>  "creation",
>                 jsonmodel_type      =>  "date"
>             }
>         ],
>
> But I haven't been able to find any way to specify the "resource" section in such a way that the API recognises my "ref" value. I have tried lots of ways, but always get one of these errors:
> ?
> 'resource' => 'Property is required but was missing'
> 'resource' => 'Must be a object (you provided a String)'?
> 'resource/ref' => 'Must be a JSONModel(:resource) uri (you provided a Hash) (malformed or invalid uri? check if referenced object exists.)'???
> 'resource/ref' => 'Must be a JSONModel(:resource) uri (you provided a String) (malformed or invalid uri? check if referenced object exists.)'?
> 'resource/ref' => 'Must be a JSONModel(:resource) uri (you provided a Array) (malformed or invalid uri? check if referenced object exists.)'??
> ?
> I can't think of any other data types, pointers, or combinations that I can try, and I don't know what the API is looking for. I even tried doing a search to get a Resource record and plugging the result directly into my archival_object structure, but that didn't change anything.
>
> How can I define my archival_object structure so that it will validate? Unfortunately, using python or ruby in place of perl probably isn't an option. I'm happy to provide more information, including more of my code, but didn't want to spam everybody with it.
>
> Regards,
> Alan Manifold
> State Library Victoria
>
> Alan Manifold | Library Systems & Digital Preservation Manager | Collection Development & Description
> State Library Victoria | 328 Swanston Street | Melbourne VIC 3000
> T +61 3 8664 7122 | amanifold at slv.vic.gov.au
> slv.vic.gov.au
>
>
>
>
> This message and any attachment is intended only for the use of the Addressee and may contain information that is PRIVILEGED and CONFIDENTIAL. If you are not the intended recipient, you are hereby notified that any dissemination of this communication is strictly prohibited. If you have received this communication in error, please delete all copies of the message and its attachments and notify the sender immediately. Thank you. _______________________________________________
> Archivesspace_Users_Group mailing list
> Archivesspace_Users_Group at lyralists.lyrasis.org
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group

_______________________________________________
Archivesspace_Users_Group mailing list
Archivesspace_Users_Group at lyralists.lyrasis.org
http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
This message and any attachment is intended only for the use of the Addressee and may contain information that is PRIVILEGED and CONFIDENTIAL. If you are not the intended recipient, you are hereby notified that any dissemination of this communication is strictly prohibited. If you have received this communication in error, please delete all copies of the message and its attachments and notify the sender immediately. Thank you.
_______________________________________________
Archivesspace_Users_Group mailing list
Archivesspace_Users_Group at lyralists.lyrasis.org
http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
This message and any attachment is intended only for the use of the Addressee and may contain information that is PRIVILEGED and CONFIDENTIAL. If you are not the intended recipient, you are hereby notified that any dissemination of this communication is strictly prohibited. If you have received this communication in error, please delete all copies of the message and its attachments and notify the sender immediately. Thank you.

From bdoub at usc.edu  Tue Nov 26 12:51:43 2019
From: bdoub at usc.edu (Bolton Kelly Doub)
Date: Tue, 26 Nov 2019 17:51:43 +0000
Subject: [Archivesspace_Users_Group] Questions Concerning Line Breaks
In-Reply-To: <CACJXwRRm8Tf0a0+wpmF+GsUq9zT5ACeqs4mtOeygN73aMzJQHg@mail.gmail.com>
References: <CABXc519E=vwaCG4Gg8LPEQrexdnTBikzCHq--PS524iUOwBYrA@mail.gmail.com>
 <CADGtyC25rNOysjJ8mbSmqSki90_VQPJxs1-JmhEZRfVqrzwq+w@mail.gmail.com>
 <CO2PR07MB2488A182302E310677B33624BB4F0@CO2PR07MB2488.namprd07.prod.outlook.com>
 <CACJXwRRm8Tf0a0+wpmF+GsUq9zT5ACeqs4mtOeygN73aMzJQHg@mail.gmail.com>
Message-ID: <MW2PR07MB404411D411D535111A2F82E3BB450@MW2PR07MB4044.namprd07.prod.outlook.com>

Hi Jessica,

Sorry, I didn?t realize that you were trying to format text in the Content Description field in an accession record. As Blake mentioned in another response in this thread, certain fields in ArchivesSpace do not like HTML tags (I guess the accession record?s content description field is one of these). I think that some of the fields under the ?Basic Information? and ?Finding Aid Data? sections of resource records similarly have trouble with HTML display elements. I?m not sure if these fields were developed without HTML formatting intentionally, but I remember noticing these incompatibilities--at least with some of the resource record?s ?Basic Information? fields--in past versions of ArchivesSpace as well.

That said, the paragraph and list tags (along with other presentation-driven tags, such as title italics) will format correctly in most of the other types of resource and archival object record fields.

Please let us know if you find a workaround (or reason behind) the accession fields? HTML issues.

Best,
Bo

Bo Doub
Archival Projects Librarian
USC Libraries Special Collections
Doheny Memorial Library, Room B22
tel:213-740-8180

From: Jessica Turner <jturner at co.davis.ut.us>
Sent: Tuesday, November 26, 2019 7:09 AM
To: Bolton Kelly Doub <bdoub at usc.edu>
Cc: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>; Kevin Krantz <kkrantz at co.davis.ut.us>
Subject: Re: [Archivesspace_Users_Group] Questions Concerning Line Breaks

Good Morning,

Bolton, I tried what you suggested (I'm the cataloger needing the answer) and unfortunately it still didn't work for me. I did even follow the link for the EAD tag and tried the tags suggested there and it still didn't work. Do you have an example that worked that you could screenshot so I can see if I entered something wrong?

Or possibly, the manual is wrong and I can't modify anything but the notes fields? I'm trying to put the line breaks in the content description field, which according to the manual, I should be able to do...

On Wed, Nov 20, 2019 at 3:44 PM Bolton Kelly Doub <bdoub at usc.edu<mailto:bdoub at usc.edu>> wrote:
Hi Austin and Mary,

You can use paragraph tags to format the line breaks for the public interface (see below):
<p>Item A on Row1</p>
<p>Item B on Row2</p>
<p>Item C on Row3</p>
<p>Item D on Row4</p>

You could also use <list> elements to format different types of lists (e.g., ordered numerically, bulleted, etc.):
https://www.loc.gov/ead/tglib/elements/list.html<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.loc.gov_ead_tglib_elements_list.html&d=DwMFaQ&c=clK7kQUTWtAVEOVIgvi0NU5BOUHhpN0H8p7CSfnc_gI&r=yTNCzHurGGFljOhQgNjtyA&m=kfpBEu0KWsb-wZLF_qAO1_QYXzWFBTPXgVOdCXx2Ans&s=mjs4kB7yOIF6bqWOhXQqZ0QfEk-5sga5dwM3ch8tlJc&e=>

Bo Doub
Archival Projects Librarian
USC Libraries Special Collections
Doheny Memorial Library, Room B22
tel:213-740-8180

From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> <archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> On Behalf Of Mary Haberle
Sent: Wednesday, November 20, 2019 2:27 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Cc: Kevin Krantz <kkrantz at co.davis.ut.us<mailto:kkrantz at co.davis.ut.us>>; Jessica Turner <jturner at co.davis.ut.us<mailto:jturner at co.davis.ut.us>>
Subject: Re: [Archivesspace_Users_Group] Questions Concerning Line Breaks

I'd love to know the workaround for this, too! Even in the staff interface when you are outside of edit mode, the contents all appear on a single line.

On Wed, Nov 20, 2019 at 6:14 AM Austin Cronnelly <acronnelly at co.davis.ut.us<mailto:acronnelly at co.davis.ut.us>> wrote:
  Hello,

We are trying to get line breaks in the Content Description field in the Accession record.

For example,

Item A on Row1
Item B on Row2
Item C on Row3
Item D on Row4

But it ends up like
Item A on Row1 Item B on Row2 Item C on Row3 Item D on Row4

8:55 AM<https://urldefense.proofpoint.com/v2/url?u=https-3A__daviscounty.slack.com_archives_D6Z7TA2DA_p1574178913007400&d=DwMFaQ&c=clK7kQUTWtAVEOVIgvi0NU5BOUHhpN0H8p7CSfnc_gI&r=yTNCzHurGGFljOhQgNjtyA&m=X_6g5KC-e2E-aTGakJkywXuO4IPwrUbFtMo_j4zu2aY&s=7Egk6-TW8xD8pI_rTLk6oY9_EOeYC0xi9_yMkH-6oIU&e=>low us to enter a line break at the end of each line, but we haven't been able to figure out how to do that.


Here are 2 screenshots. The first image is of the staff interface and the other is the public interface. You will notice that even though I have put in line breaks in the staff interface, they do not carry over into the public interface.

[image.png]

[image.png]

Any advice is appreciated!
_______________________________________________
Archivesspace_Users_Group mailing list
Archivesspace_Users_Group at lyralists.lyrasis.org<mailto:Archivesspace_Users_Group at lyralists.lyrasis.org>
http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group<https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=DwMFaQ&c=clK7kQUTWtAVEOVIgvi0NU5BOUHhpN0H8p7CSfnc_gI&r=yTNCzHurGGFljOhQgNjtyA&m=X_6g5KC-e2E-aTGakJkywXuO4IPwrUbFtMo_j4zu2aY&s=O0EAi9Aiz_EHLbVyEZdF2eN6cFOCFkdku7-KvvNYG7g&e=>


--
Mary Haberle
Archivist

Mike Kelley Foundation for the Arts
http://www.mikekelleyfoundation.org<https://urldefense.proofpoint.com/v2/url?u=http-3A__www.mikekelleyfoundation.org_&d=DwMFaQ&c=clK7kQUTWtAVEOVIgvi0NU5BOUHhpN0H8p7CSfnc_gI&r=yTNCzHurGGFljOhQgNjtyA&m=X_6g5KC-e2E-aTGakJkywXuO4IPwrUbFtMo_j4zu2aY&s=SbYuB-5lrEo0brKH02xDQByX-eF-14ZG7yf-Ok3Jsz0&e=>

(323) 257-7853




CONFIDENTIALITY STATEMENT: The information contained in this email message, including attachments, is the confidential information of, and/or is the property of the Mike Kelley Foundation for the Arts. The information is intended for use solely by the individual or entity named in the message. If you are not an intended recipient and you received this in error, then any review, printing, copying, or distribution of any such information is prohibited, and please notify the sender immediately by reply e-mail and then delete this e-mail from your system.


--
Jessy Turner
Archive Specialist II
Davis County Records Division
801-451-3499
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From pcollopy at caltech.edu  Tue Nov 26 16:03:10 2019
From: pcollopy at caltech.edu (Collopy, Peter S.)
Date: Tue, 26 Nov 2019 21:03:10 +0000
Subject: [Archivesspace_Users_Group] Agent Relationship Associative Relator
Message-ID: <D3650080-3568-4966-870F-A84DF5DF071E@caltech.edu>

Hi all. Here at Caltech we?re experimenting with using ArchivesSpace agent records in order to link together our information and holdings related to Caltech people across several digital and tangible repositories. One key piece of information is what relationship each individual had to Caltech (typically one or more of faculty, student, staff, trustee). It makes sense to us to do this using Related Agents subrecords of the agent, with an associative relationship between each individual and a Corporate Entity agent record representing Caltech as an organization. It also makes sense to us to use the Relationship Type field as a controlled vocabulary of these specific relationships individuals have with Caltech.

The agent_relationship_associative_relator controlled value list, though, is one of the ones which is configured to be uneditable in ArchivesSpace. I understand from past emails in this list (specifically Adam Jazairi and Alexander Duryee?s emails on March 8, 2018) that it?s possible to make these uneditable lists editable. I have two questions I?d appreciate help with from anyone knowledgable, then:

1. How does one make these lists editable? I don?t see anything in config.rb. Does it require more direct interaction with the database? Am I overlooking something?

2. Would extending this particular controlled value list cause any problems for exports to standard formats? Agents only export to EAC-CPF. It looks like the exporter puts the relator (currently the default, ?is_associative_with?) in cpfRelationType, which doesn?t look right from the EAC-CPF spec to me, but it doesn?t seem like it would cause problems to put ?is_faculty_of? or the link there instead?if we even have a reason to export EAC-CPF.

Thanks for any thoughts!

Peter

From james at hudmol.com  Tue Nov 26 16:12:55 2019
From: james at hudmol.com (James Bullen)
Date: Tue, 26 Nov 2019 16:12:55 -0500
Subject: [Archivesspace_Users_Group] Agent Relationship Associative
 Relator
In-Reply-To: <D3650080-3568-4966-870F-A84DF5DF071E@caltech.edu>
References: <D3650080-3568-4966-870F-A84DF5DF071E@caltech.edu>
Message-ID: <FC6A5EA9-6A46-439E-90C1-F4178F010DD4@hudmol.com>


Hi Peter,

A few years ago I wrote a script for this purpose:
https://gist.github.com/jambun/553434b0e81644a53229

May be useful.

A couple of caveats:
  - The uneditable enumerations are generally uneditable for good reason.
  - Things may have changed.


Cheers,
James



> On Nov 26, 2019, at 4:03 PM, Collopy, Peter S. <pcollopy at caltech.edu> wrote:
> 
> Hi all. Here at Caltech we?re experimenting with using ArchivesSpace agent records in order to link together our information and holdings related to Caltech people across several digital and tangible repositories. One key piece of information is what relationship each individual had to Caltech (typically one or more of faculty, student, staff, trustee). It makes sense to us to do this using Related Agents subrecords of the agent, with an associative relationship between each individual and a Corporate Entity agent record representing Caltech as an organization. It also makes sense to us to use the Relationship Type field as a controlled vocabulary of these specific relationships individuals have with Caltech.
> 
> The agent_relationship_associative_relator controlled value list, though, is one of the ones which is configured to be uneditable in ArchivesSpace. I understand from past emails in this list (specifically Adam Jazairi and Alexander Duryee?s emails on March 8, 2018) that it?s possible to make these uneditable lists editable. I have two questions I?d appreciate help with from anyone knowledgable, then:
> 
> 1. How does one make these lists editable? I don?t see anything in config.rb. Does it require more direct interaction with the database? Am I overlooking something?
> 
> 2. Would extending this particular controlled value list cause any problems for exports to standard formats? Agents only export to EAC-CPF. It looks like the exporter puts the relator (currently the default, ?is_associative_with?) in cpfRelationType, which doesn?t look right from the EAC-CPF spec to me, but it doesn?t seem like it would cause problems to put ?is_faculty_of? or the link there instead?if we even have a reason to export EAC-CPF.
> 
> Thanks for any thoughts!
> 
> Peter
> _______________________________________________
> Archivesspace_Users_Group mailing list
> Archivesspace_Users_Group at lyralists.lyrasis.org
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
> 
> 
> !DSPAM:5ddd9318170751320666540!


From jdtillman at sdsu.edu  Tue Nov 26 18:22:43 2019
From: jdtillman at sdsu.edu (Josh Tillman)
Date: Tue, 26 Nov 2019 15:22:43 -0800
Subject: [Archivesspace_Users_Group] Archon to AS migration data issue
In-Reply-To: <CALwT3XvvOXBFYwMQcpAhaTbsai1GbaO497Z1cp-qndAo-RmDvw@mail.gmail.com>
References: <CALwT3XuKEfV658=ibYG42VVJ_q_8Mwp2KLHcF+ew6_jx5vemCg@mail.gmail.com>
 <03DE74AE-1BA2-45EA-AA60-7DD3A163369C@lyrasis.org>
 <CALwT3XvvOXBFYwMQcpAhaTbsai1GbaO497Z1cp-qndAo-RmDvw@mail.gmail.com>
Message-ID: <CALwT3XvzWv0PZ9+v5wv44hfKBJa0wZPkZ4wo-8xeQTXOT2abbQ@mail.gmail.com>

Hi Brian,

Following up.

I re-migrated with all Archon containers set to Intellectual and it did the
same thing as with all containers set to Physical.

Is there something else I can do to solve this issue?

Thank you,

Josh Tillman
PHP Programmer and Database Administrator

Library Information Technologies & Digital Initiatives
San Diego State University
5500 Campanile Drive
San Diego, CA 92182-8050
619.594.1811
jdtillman at sdsu.edu


On Mon, Nov 18, 2019 at 9:17 AM Josh Tillman <jdtillman at sdsu.edu> wrote:

> Hi Brian,
>
> Thanks for your help.
>
> I re-migrated after changing all containers to both Intellectual and
> Physical. That made the problem worse. Each folder also duplicated for each
> item in the folder (i.e. I have 30-40 instances of each folder).
>
> I re-migrated again after changing all containers to just Physical. That
> created all the empty boxes from before but with none of the actual content.
>
> I have not rerun the migration with all containers set to just
> Intellectual yet.
>
> Is there something I'm missing?
>
> Thank you,
>
> Josh Tillman
> PHP Programmer and Database Administrator
>
> Library Information Technologies & Digital Initiatives
> San Diego State University
> 5500 Campanile Drive
> San Diego, CA 92182-8050
> 619.594.1811
> jdtillman at sdsu.edu
>
>
> On Wed, Nov 6, 2019 at 10:47 AM Brian Harrington <
> brian.harrington at lyrasis.org> wrote:
>
>> Hi Josh,
>>
>> I?m wondering if there might be a problem with Intellectual vs. Physical
>> containers.  Take a look at the Level/Container Manager section in this
>> document
>> https://github.com/archivesspace/tech-docs/blob/master/migrations/migrate_from_archon.md
>> and see if that helps.  If that doesn?t fix things, let us know.
>>
>> Thanks,
>>
>> Brian
>>
>> > On Oct 31, 2019, at 3:26 PM, Josh Tillman <jdtillman at sdsu.edu> wrote:
>> >
>> > Hello,
>> >
>> > I'm having an issue with the Archon to AS migration. After the
>> migration tool runs, there are empty duplicate boxes showing up at the
>> collection-level. Is there a way to remove them all at once or prevent them
>> from duplicating in the first place? Or does each one have to be deleted
>> manually?
>> >
>> > Thank you,
>> >
>> > Josh Tillman
>> > PHP Programmer and Database Administrator
>> >
>> > Library Information Technologies & Digital Initiatives
>> > San Diego State University
>> > 5500 Campanile Drive
>> > San Diego, CA 92182-8050
>> > 619.594.1811
>> > jdtillman at sdsu.edu
>> > _______________________________________________
>> > Archivesspace_Users_Group mailing list
>> > Archivesspace_Users_Group at lyralists.lyrasis.org
>> > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
>>
>> _______________________________________________
>> Archivesspace_Users_Group mailing list
>> Archivesspace_Users_Group at lyralists.lyrasis.org
>> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
>>
>
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From gboggio at mitre.org  Wed Nov 27 12:01:06 2019
From: gboggio at mitre.org (Boggio, Jerry)
Date: Wed, 27 Nov 2019 17:01:06 +0000
Subject: [Archivesspace_Users_Group] Accessions Query
Message-ID: <DM5PR0901MB234335D979C4C89C1CB6E289A5440@DM5PR0901MB2343.namprd09.prod.outlook.com>

Hi ArchivesSpace Users;

We are seeing an issue in our Linux based installation of version 2.6 where we are not seeing all of my Accession records when selecting Browse > Accessions. Could you please provide the SQL query used to populate that page so that we may see if there is selection criteria being applied? With that information we can compare to our SQL query going directly against the database to identify differences.

Is there also a document that identifies the relationships between tables in ArchivesSpace?

Thank you!
Gerard (Jerry) Boggio | MITRE Corporation | R504 - Collaboration & Info Management | 781-271-2719 | Bedford, MA | 2K132

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