[Archivesspace_Users_Group] Merging Extent Types

[Hughes ll, Rex]

Dear Angela,

Thank you so much for your response! I will ask our Systems Department if we can reindex and see if this updates the controlled value.

Have a great day!


Sincerely,

Rex Hughes



From: Kroeger, Angela
Sent: Wednesday, March 6, 2019 12:12 PM
To: 'archivesspace_users_group at lyralists.lyrasis.org' <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Merging Extent Types





Rex Hughes said, "I was able to find the Controlled Value List, but every time I choose the option to merge an added value into a core value, the added value disappears and does not appear to merge with the default. For example, I attempted to merge 'cassettes' (3 related resources) with 'Cassettes' (no resources, not used), but after selecting Merge on the 'cassettes' value and selecting 'Cassettes' as the preferred value, the added value disappeared and I am still left with the default 'Cassettes' value with no related resources (not used)."



Try reindexing your system.



I recently merged many near-duplicate controlled values in our system (also the result of imported values). When I merged the first one, I picked something with only a few records attached to each value, made note of all affected resource records, and then checked every one of them after the merge. Although the displayed number of related records did not increment to the sum of the two merged values, all resources which had previously had the value that was merged out of existence (e.g.: "cassettes" in your case) correctly displayed the new value (e.g.: "Cassettes"). However, even after a couple of days, the number of related records for that value had not updated. We asked to have our system reindexed, and after that, the related resources number and link correctly included all of the records that had the merged value.



So if you look at the three resource records that used to have "cassettes," you should find that they correctly have "Cassettes" now, even if the link to related resources doesn't include them. Once you reindex your system, the related resources value should be accurate.



Hope that helps!



--Angela



Angela Kroeger

Metadata Coordinator

Archives and Special Collections

UNO Libraries | Criss Library 107

University of Nebraska at Omaha | unomaha.edu



402.554.4159

akroeger at unomaha.edu<http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group><mailto:akroeger at unomaha.edu<http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group>>


From: Hughes ll, Rex
Sent: Wednesday, March 6, 2019 9:20 AM
To: 'archivesspace_users_group at lyralists.lyrasis.org' <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Merging Extent Types

Hello,

I am attempting to work with our Controlled Value Lists in ArchivesSpace by merging extent types into default values. When we imported our MARC-XML files into ArchivesSpace, the system generated extent types based upon the description in the 300 field. While this does not inhibit description of the resources, since the extent description remains the same, I would still like to merge these added values into default/core values to make the search for extent type more cohesive.

I was able to find the Controlled Value List, but every time I choose the option to merge an added value into a core value, the added value disappears and does not appear to merge with the default. For example, I attempted to merge "cassettes" (3 related resources) with "Cassettes" (no resources, not used), but after selecting Merge on the "cassettes" value and selecting "Cassettes" as the preferred value, the added value disappeared and I am still left with the default "Cassettes" value with no related resources (not used).

Would anyone be able to provide advice on this matter? Thank you!

[cid:image001.jpg at 01D4D420.E1484980]

Rex Hughes, II, M.L.I.S.
Metadata and Cataloging Librarian
Resource Acquisition, Management, and Discovery
Subject Liaison to Apparel, Retail Merchandising & Design
NDSU Libraries
Dept. 2080, PO Box 6050 / Fargo ND 58108-6050
Phone:701.231.9677 (Main Library 120G)
[ndsu_sig]

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