[Archivesspace_Users_Group] ID [Archivists Toolkit Database::RESOURCE]

Busch, Ed buschedw at msu.edu
Mon Aug 5 16:18:29 EDT 2019

Thanks, Brian and Mark, for the explanation. :)

-----Original Message-----
From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> On Behalf Of Custer, Mark
Sent: Monday, August 5, 2019 4:15 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] ID [Archivists Toolkit Database::RESOURCE]

Hi Ed,

Those external IDs were added to the core code of the ArchivesSpace EAD exporter at some point, which can result in some surprises (see the references to "external_id" here https://urldefense.proofpoint.com/v2/url?u=https-3A__github.com_archivesspace_archivesspace_blob_master_backend_app_converters_ead-5Fconverter.rb-23L139-2DL162&d=DwIGaQ&c=nE__W8dFE-shTxStwXtp0A&r=nzQRpzss_AwHOHAKVWRsNQ&m=gQUz8tzcYI1lmh1_Y_Jwcn_v_R1-GTl_p2CnnVAxMCA&s=ZgyW4os_b1-NywUYKpFMnMpxsId6HVghFmEFLUaWDqQ&e=  ).  Those ead:unitid elements do include the @audience='internal' attribute, so generally they will be removed before you find them in a PDF.  We like to review our PDF files with internal-only notes still present, however, so here's the fix that I'm using locally right now so that we don't wind up with Archivists' Toolkit database IDs in our PDF-review files:

  	<!-- let's remove those AT database IDs even if we keep internal-only elements around.
  	those should be the only unitids exported with @type attributes, so just remove 'em. 	-->
  	<xsl:template match="ead:unitid[@type]" priority="2"/>

This is handled after the file has been exported on our end, but something like that could be added to the PDF-creation process.  Or, you could use an EAD export plugin that overrides the core code behavior referenced above.

Ideally, though, I think at this point it would be better if those external IDs were never included in an EAD export, since that could be handled in a local plugin.  Also, those external IDs aren't displayed by default, as Brian notes (and they definitely are not editable values by default), so you won't seem them normally.


-----Original Message-----
From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Brian Harrington
Sent: Monday, 05 August, 2019 4:00 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] ID [Archivists Toolkit Database::RESOURCE]

Hi Ed,

That’s an external ID.  They are usually hidden from view, but if you add "AppConfig[:show_external_ids] = true” to your config.rb, they should show up on the staff side.

I hope this helps,


Brian Harrington
Migration Specialist
brian.harrington at lyrasis.org
Skype: abbistani

> On Aug 5, 2019, at 3:00 PM, Busch, Ed <buschedw at msu.edu> wrote:
> With the latest release of ASpace, we’ve started noticing that if we forget to uncheck “include unpublished” when exporting a PDF of a Resource, we get a line added to the Summary Information underneath ID.
> For example :
> ID:                                                                                          c.00665
> ID [Archivists Toolkit Database::RESOURCE]         585032
> This information is from Archivists Toolkit but has not been previously viewable nor shown anywhere in the window. Why?
> See attached.
> Ed Busch, MLIS
> Acting Director and Electronic Records Archivist Michigan State 
> University Archives Conrad Hall
> 943 Conrad Road, Room 101
> East Lansing, MI 48824
> 517-884-6438
> buschedw at msu.edu
> <4210_001.jpg>_______________________________________________
> Archivesspace_Users_Group mailing list 
> Archivesspace_Users_Group at lyralists.lyrasis.org
> https://urldefense.proofpoint.com/v2/url?u=https-3A__nam05.safelinks.p
> rotection.outlook.com_-3Furl-3Dhttp-253A-252F-252Flyral&d=DwIGaQ&c=nE_
> _W8dFE-shTxStwXtp0A&r=nzQRpzss_AwHOHAKVWRsNQ&m=gQUz8tzcYI1lmh1_Y_Jwcn_
> v_R1-GTl_p2CnnVAxMCA&s=tpspUhLFvy4wChAJAcS9LhuuUdZZvKJJnKoswbBn4H0&e=
> ists.lyrasis.org%2Fmailman%2Flistinfo%2Farchivesspace_users_group&
> data=02%7C01%7Cmark.custer%40yale.edu%7C09c12b6d32f2430a100408d719df75
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> ;sdata=g3HS21D2V9EXjqBqEuu%2B%2FD6si7NXYOHt8JHMqIZsrDw%3D&reserved
> =0

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