[Archivesspace_Users_Group] MARCxml importer

[Kevin W. Schlottmann]

Hi Adrien,

We recently imported our collection-level MARC records into AS.
Lyrasis was contracted to do the import. They were able to make our
requested custom tweaks to the MARC importer fairly easily, and I'd
agree that that will likely be best solution for you.  Unfortunately,
I don't know how exactly they did so because we are hosted, but I
think a place to start would be here:
https://github.com/archivesspace/archivesspace/blob/fb02a77fa62d2dfad4b7984b627ecddf8f03eec0/backend/spec/lib_marcxml_converter_spec.rb

Alternately, if you can temporarily disable the Harvard-specified
requirement, you could copy the EAD IDs into some other MARC field
that does import. Once the records are in, you could do an API call to
move the EAD IDs where you want them, and then re-enable the
requirement.

Kevin
On Wed, Sep 26, 2018 at 10:10 AM Hilton, Adrien
<adrien_hilton at harvard.edu> wrote:
>
> Hi Everyone,
>
>
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> I have over 1000 collection level MARC records that I’d like to import into ArchivesSpace as resource records. We’ve exported them from Aleph as MARCxml and made a number of adjustments in preparation for import.
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> A couple of points of information:
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>
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> Harvard has a custom requirement in our ASpace instance on the EADID field. It’s needed in order to save the resource record and in a specific format.
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> We machine added those EADIDs into our MARCxml using the 555 field as this is the MARC field that ID goes (as part of our url to the finding aid).
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> The problem, as I understand it, is that the ArchivesSpace importer for MARCxml doesn’t include a mapping to the EADID field so that data gets dropped on import and then the job fails for the Harvard specified requirement.
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> Does anyone have suggestions on how to start thinking through a solution? For me, the best solution is to adapt the importer, but I assume that’s the most challenging or problematic.
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> Thanks in advance for thoughts,
>
> Adrien
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> Adrien Hilton
>
> Head of the Manuscript Section
>
> Houghton Library
>
> Harvard University
>
> Cambridge, MA 02138
>
> adrien_hilton at harvard.edu
>
>
>
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--
Kevin Schlottmann
Head of Archives Processing
Rare Book & Manuscript Library
Butler Library, Room 801
Columbia University
535 W. 114th St., New York, NY  10027
(212) 854-8483