From christine.dibella at lyrasis.org Mon Oct 1 09:45:36 2018 From: christine.dibella at lyrasis.org (Christine Di Bella) Date: Mon, 1 Oct 2018 13:45:36 +0000 Subject: [Archivesspace_Users_Group] PUI search functionality documentation In-Reply-To: References: Message-ID: Dear Johanna, Thanks for your question about this, and apologies for the delay in responding. I've been participating in work travel and conference activity the last two weeks and am just now catching up with listserv posts. Improving the public interface search was something that we investigated a great deal over the spring and early summer based on feedback from a number of institutions using the PUI. Unfortunately, we determined that making the changes required will necessitate a substantial change to the indexing for the application. We're working to identify and obtain resources in order to do so while maintaining forward progress in other areas of the application. How the search on the public side currently works is documented only in technical terms. I've distilled what we know down for this purpose, but the explanation is still rather technical. If there are additional questions on the specifics, I'm happy to try to answer them, but this is definitely something that I lean on Laney and others on the developer side for better understanding. (And any mistakes in interpretation in what's below are mine.) Here is some information about how the PUI search currently indexes and weights information in order to display results: * ArchivesSpace has multiple indexers (one each essentially for staff side information, public side information, and a real-time indexer that updates the index as changes are made) but all three put their information into one shared index. There is a field called fullrecord which takes nearly all the fields in ArchivesSpace and makes them a single field for the purposes of keyword search. PUI indexes fullrecord plus more for the collection organization display. The code that creates the staff interface records is the same as what is used by the PUI indexer with some additions for the separate PUI records. Because there is only one index currently there is only one fullrecord field rather than one for staff and one for public as you might expect. Everything pulling from one index that includes a field for almost everything in ArchivesSpace is one of the reasons why information that is not displayed in the public interface affects public interface results. * Anything that appears in the fields included in fullrecord is included in the index and available to the public and staff sides, though what displays is determined by other settings in the views. (This is why unpublished records rightly don't appear in the PUI though they can affect search results.) On the public side, the most heavily weighted fields are identifier, title, and finding aid title, but the results in record types that are resources and accessions are lifted highest, then agents and subjects. For more specifics, the values after the ^ show the magnitude of the weighting. Currently, these are hard-coded in the solrconfig.xml file and the solr model in the backend: >From solrconfig.xml: 1. pf = "four_part_id^50" (pf is for Phrase Fields which boosts the score of documents in cases where all of the terms in the q parameter appear in close proximity) 2. qf = "title^25 four_part_id^50 fullrecord" (qf is for Query Fields which specifies the fields in the index on which to perform the query) 3. bq = "primary_type:resource^100 primary_type:accession^100 primary_type:subject^50 primary_type:agent_person^50 primary_type:agent_corporate_entity^30 primary_type:agent_family^30" (bq is for Boost Query which specifies a factor by which a term or phrase should be "boosted" in importance when considering a match) Passed into the solr query from solr model in the backend: 1. pf = "four_part_id^4" 2. qf = "four_part_id^3 title^2 finding_aid_filing_title^2 fullrecord" * There were some changes made in some v2.3.x and v2.4.x releases of ArchivesSpace that made some parameters, such as whether the default operator is OR or AND, configurable, but they only work on the staff side because of how the PUI works. Changing the operator does not work on the public side because the code for the public side overwrites some areas when the final solr query gets built before it is sent to solr for retrieval. Also, there are some subqueries that are created in the PUI search that have AND and OR hardcoded so the final query contains a combination of ORs and ANDs. That is not configurable at all. Yale (and possibly Harvard as well, though Johanna would have a better sense of this) has done some work to modify search for its own purposes but I believe their changes have been scaled back significantly as they saw what we saw in investigating this - as currently set up, making a change in one area negatively impacts search in another area, including the staff interface. We believe the only possibility for making substantial, lasting change to the PUI search is to refactor how search happens. This is a major undertaking, and it's very important to us that doing so not negatively impact how people use the PUI or the staff interface now or stop all progress on development in general for a significant period of time. Taking the time to identify ways to do this, determining the best path forward, and finding resources to pursue it is the reason we have not progressed with PUI search the way we were hoping earlier in the year. We are incredibly fortunate that ArchivesSpace has such an active and engaged user community and that the application has become so fundamental to people's work. We take very seriously the degree to which making significant changes to it would impact people's work and want to pursue any such development in as thoughtful and responsible a way as we can. As plans progress we will involve the community in the discussions as they relate to PUI search specifically. I hope knowing more about how the search currently works helps and please do reach out if you would like to discuss more before we reach that point. Christine Christine Di Bella ArchivesSpace Program Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 cdibella13 (Skype) [ASpaceOrgHomeMedium] From: Carll, Johanna Sent: Monday, September 17, 2018 9:33 AM To: Christine Di Bella ; Archivesspace Users Group Subject: PUI search functionality documentation Dear Christine, Now that we have had a few months of experience with the ArchivesSpace PUI here at Harvard, we are reviewing user feedback to help us prioritize post-launch development needs. One area of concern is the PUI search functionality, as we've received multiple reports of unsatisfactory and unexpected search results. Can you direct us to - or share - documentation on the PUI search functionality, including relevance ranking, weighting, and indexed fields? This will help us evaluate what may be done locally to improve results, as well as participate in the discussion and planning for changes to the core code that would improve search results. Thanks Johanna Johanna Carll Archivist and Metadata Specialist Schlesinger Library Radcliffe Institute for Advanced Study Harvard University 10 Garden Street Cambridge, MA 02138 617-495-8524 jcarll at radcliffe.harvard.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 6608 bytes Desc: image002.jpg URL: From christine.dibella at lyrasis.org Mon Oct 1 11:18:36 2018 From: christine.dibella at lyrasis.org (Christine Di Bella) Date: Mon, 1 Oct 2018 15:18:36 +0000 Subject: [Archivesspace_Users_Group] Fwd: Re-ordering plugins In-Reply-To: References: Message-ID: Dear Paul, Thanks for your message. ANW-373 is still on the list of items we?d like to get to soon, but no work has happened on it yet and I can say for sure that it will not be included in the next release (for which we?re hoping to have a release candidate later this week). I agree that based on community input it?s a high priority. Christine From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Paul Sutherland Sent: Thursday, September 27, 2018 11:36 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Fwd: Re-ordering plugins Hi Christine and all, Just following up on ANW-373 to ask if there are still plans for this to be addressed this year? From the perspective of our day-to-day processors, it's perhaps the most pressing feature to add and we are very excited for it. Thank you, Paul Sutherland On Fri, Jun 29, 2018 at 1:47 PM Christine Di Bella > wrote: Hi Paul, I don?t know that anyone has done any plugins for either of these, but there is feature request for the application for the one about where new siblings get inserted: https://archivesspace.atlassian.net/browse/ANW-373. It has been assigned to a developer, so I?m hopeful that it can get addressed this summer for a future release. (Now if someone has created a plugin for this function (or bulk reordering), we?d love to hear about it and consider it for the core code. Please get in touch with Laney or me if that?s the case!) Christine Christine Di Bella ArchivesSpace Program Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 cdibella13 (Skype) [ASpaceOrgHomeMedium] From: archivesspace_users_group-bounces at lyralists.lyrasis.org > On Behalf Of Paul Sutherland Sent: Thursday, June 28, 2018 1:14 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Fwd: Re-ordering plugins Hi all, I am forwarding this as I do not think it sent to the list last time (I did not see a message at all in my inbox, although I do see a copy on the listserv archive). Apologies it if actually sent. Best, Paul ---------- Forwarded message ---------- From: Paul Sutherland > Date: Fri, Jun 22, 2018 at 1:53 PM Subject: Re-ordering plugins To: archivesspace_users_group at lyralists.lyrasis.org Hi all, I have checked Awesome ArchivesSpace and can't see anything that looks like this. Please let me know if I'm missing it. I am wondering if anyone has created plugins for: * bulk re-ordering records at the same level and with the same parent (e.g. children of a series, either alphabetically or chronologically by begin date); * inserting new records as adjacent siblings of a currently selected record (a functionality that Archivists' Toolkit had) Since moving from Archivists' Toolkit, it has become difficult to deal with very large series that are not already arranged before entry, as all new records go to the end of their level. Plugins for these operations would help greatly with daily entry. Thank you for any assistance, Paul -- Paul Sutherland (he/his) Archivist Center for Native American and Indigenous Research American Philosophical Society 105 S. 5th Street, 2nd Floor Philadelphia, PA 19406 215-440-3408 amphilsoc.org/library/CNAIR [https://www.amphilsoc.org/sites/default/files/2018-04/attachments/APS_Franklin275_Seal_R1_020618-1.jpg] Browse our new Indigenous Subject Guide and read our latest blog posts Twitter: @paulssutherland -- Paul Sutherland (he/his) Archivist Center for Native American and Indigenous Research American Philosophical Society 105 S. 5th Street, 2nd Floor Philadelphia, PA 19406 215-440-3408 amphilsoc.org/library/CNAIR [https://www.amphilsoc.org/sites/default/files/2018-04/attachments/APS_Franklin275_Seal_R1_020618-1.jpg] Browse our new Indigenous Subject Guide and read our latest blog posts Twitter: @paulssutherland _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Paul Sutherland (he/his) Archivist Center for Native American and Indigenous Research American Philosophical Society 105 S. 5th Street, 2nd Floor Philadelphia, PA 19406 215-440-3408 amphilsoc.org/library/CNAIR [https://www.amphilsoc.org/sites/default/files/2018-04/attachments/APS_Franklin275_Seal_R1_020618-1.jpg] Browse our new Indigenous Subject Guide and read our latest blog posts Twitter: @paulssutherland -------------- next part -------------- An HTML attachment was scrubbed... URL: From christine.dibella at lyrasis.org Mon Oct 1 11:51:39 2018 From: christine.dibella at lyrasis.org (Christine Di Bella) Date: Mon, 1 Oct 2018 15:51:39 +0000 Subject: [Archivesspace_Users_Group] Another MARC export glitch? In-Reply-To: References: <75f04410a49e444f81757d0585b20f73@ex13-ell-cr-12.home.ku.edu> Message-ID: Dear Sue and Miloche, Thanks for these observations on issues with the MARCXML export. I think they should all be easy fixes and we'll aim to have them included in the release candidate that hopefully comes out later this week. Christine Christine Di Bella ArchivesSpace Program Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 cdibella13 (Skype) [ASpaceOrgHomeMedium] From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Susan Luftschein Sent: Friday, September 28, 2018 6:45 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Another MARC export glitch? And here's another one (see attached). It seems that if you hit enter at the end of a note text, the MARC export automatically inserts a period. Sue Luftschein, Ph.D. Head of Special Collections/Archival & Metadata Librarian USC Libraries Special Collections University of Southern California Doheny Memorial Library 3550 Trousdale Parkway, Room 207 Los Angeles, CA 90089-0189 tel:213-740-4046 fax:213-740-2343 luftsche at usc.edu From: archivesspace_users_group-bounces at lyralists.lyrasis.org > On Behalf Of Kottman, Miloche Sent: Tuesday, September 25, 2018 7:33 AM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Another MARC export glitch? I can confirm that we're seeing this behavior also (version 2.5). It happens for corporate bodies used as a subject or as a creator: Subject: Kansas Federation of Women's Clubs, subject. local Creator: Lawrence Music Club (Lawrence, Kan.), creator. --Miloche ****************************** Miloche Kottman Head of Cataloging and Archival Processing University of Kansas Libraries Lawrence, KS 66045 mkottman at ku.edu 785-864-3916 From: archivesspace_users_group-bounces at lyralists.lyrasis.org > On Behalf Of Susan Luftschein Sent: Monday, September 24, 2018 2:51 PM To: Archivesspace Users Group > Subject: [Archivesspace_Users_Group] Another MARC export glitch? Hi all, I think I may have found another glitch in the new MARC export. See attached. There is no subordinate name in this agent record, so why is subfield b showing up in the export, nor is there a relationship term in that agent record, so how is that subfield 4 showing up? Thanks, Sue Sue Luftschein, Ph.D. Head of Special Collections/Archival & Metadata Librarian USC Libraries Special Collections University of Southern California Doheny Memorial Library 3550 Trousdale Parkway, Room 207 Los Angeles, CA 90089-0189 tel:213-740-4046 fax:213-740-2343 luftsche at usc.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.jpg Type: image/jpeg Size: 6608 bytes Desc: image003.jpg URL: From christine.dibella at lyrasis.org Mon Oct 1 12:01:09 2018 From: christine.dibella at lyrasis.org (Christine Di Bella) Date: Mon, 1 Oct 2018 16:01:09 +0000 Subject: [Archivesspace_Users_Group] Top Container autocomplete issue In-Reply-To: References: Message-ID: Dear Nicholas, A few questions ? what version of ArchivesSpace are you using? Are you referring solely to working in the Rapid Data Entry or are you encountering this everywhere? If it?s solely the Rapid Data Entry area, are the containers there for the auto-complete/typeahead when you go back after a period of time (by closing the Rapid Data Entry window, closing the resource record, or logging out and logging back into ArchivesSpace) or are they never there? In general, if things you are expecting to show up are not this can often be remedied by your system administrator performing a reindex, but it would be useful to know if what you?re seeing is isolated to one particular area or if it is throughout the application. Christine Christine Di Bella ArchivesSpace Program Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 cdibella13 (Skype) [ASpaceOrgHomeMedium] From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Nic Stanton-Roark Sent: Friday, September 28, 2018 10:52 AM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Top Container autocomplete issue Hello all, Have encountered a bug that I can't find described anywhere. The Top Container autocomplete drop-down no longer returns any results on new accessions/records (but still works in older records). The browse function can still locate the appropriate container, but this is not an option in Rapid Data Entry. The Agent Link autocomplete drop down still works as before. Has anyone encountered a similar issue? [http://www.anderson.edu/sites/default/files/inline-images/au-email-logo.gif] Nicholas Stanton-Roark | Archivist | Robert A. Nicholson University Library Anderson University | 1100 E. Fifth St, Anderson, IN 46012 (765) 641-4285 | ndroark at anderson.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.jpg Type: image/jpeg Size: 6608 bytes Desc: image003.jpg URL: From christine.dibella at lyrasis.org Mon Oct 1 12:26:23 2018 From: christine.dibella at lyrasis.org (Christine Di Bella) Date: Mon, 1 Oct 2018 16:26:23 +0000 Subject: [Archivesspace_Users_Group] Display issues for records with multiple date records attached In-Reply-To: References: Message-ID: Dear Olivia, One of the sticking points on handling https://archivesspace.atlassian.net/browse/ANW-172 is determining which dates should show in the display title line (only creation dates, all dates?) and how to handle cases where people have many, many dates. I encourage you to add to the comments in the ticket if you have suggestions. Adding multiple dates to the display title in the public interface search results and the record tree have similar issues (though perhaps not separate JIRAs ? but once the display title is changed to included multiple dates it would change everywhere display title appears in the interface or PDFs). A broader discussion and ideas would definitely be helpful, just keeping in mind that the solution will need to reflect how best to handle this given the many different ways ArchivesSpace users use dates in their records. On the PDFs and how dates display in them in addition to the display title, around version 1.5.0 some code was introduced into the stylesheet for the PDF on the staff side that listed all dates under the component listing. Many people found this redundant and that it added unnecessary length to the finding aid, a concern when the PDFs are being thought of primarily as something to be printed or given to a researcher as an easily digestible listing of a resource. Subsequently the same observation was made for the PDF for the PUI side. The stylesheets for both PDFs were updated to remove the line-by-line listing of dates, though the code is still available for use by people who want to display their dates this way in their PDFs. At this point we would not consider these changes to the PDFs bugs but rather a response to feedback and something to be customized based on institutional preference. If you need help identifying how to change this for your own institution, we?ll be glad to provide the info. Christine Christine Di Bella ArchivesSpace Program Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 cdibella13 (Skype) [ASpaceOrgHomeMedium] From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Olivia S Solis Sent: Tuesday, September 25, 2018 11:16 AM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Display issues for records with multiple date records attached Hello all, We have noticed the behavior documented in this bug regarding multiple date records attached to a record not displaying in the staff interface: https://archivesspace.atlassian.net/browse/ANW-172 We've also noticed this in a number of other places, including: PDFs exported from the public interface, though the dates (perhaps redundantly) since the dates are also displayed below the title plus the first date: [Screen Shot 2018-09-25 at 9.48.52 AM.png] The record tree in the public interface: [Screen Shot 2018-09-25 at 10.02.48 AM.png] Search results in the public interface: [Screen Shot 2018-09-25 at 10.07.34 AM.png] There may be more places as well. Is this the same bug as ANW-172? Should this be reported there or are all the places this happens to be considered separate bugs? Thanks, Olivia -- Olivia Solis, MSIS Metadata Coordinator Dolph Briscoe Center for American History The University of Texas at Austin 2300 Red River St. Stop D1100 Austin TX, 78712-1426 (512) 232-8013 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 6608 bytes Desc: image002.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image004.png Type: image/png Size: 75995 bytes Desc: image004.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image006.png Type: image/png Size: 167291 bytes Desc: image006.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image012.png Type: image/png Size: 138239 bytes Desc: image012.png URL: From ndroark at anderson.edu Mon Oct 1 13:28:57 2018 From: ndroark at anderson.edu (Nic Stanton-Roark) Date: Mon, 1 Oct 2018 13:28:57 -0400 Subject: [Archivesspace_Users_Group] Top Container autocomplete issue In-Reply-To: References: Message-ID: Thanks for following up on this. 1. We are currently running 2.3.2. 2. We are encountering this throughout the application, but only on newly created records, and only after they are initially created. If I create a new Resource, the dropdown will work, but after I save a new Resource, the dropdown ceases working both in the general editing screen and in rapid data entry. *Nicholas Stanton-Roark* | Archivist | Robert A. Nicholson University Library Anderson University | 1100 E. Fifth St, Anderson, IN 46012 (765) 641-4285 <%28765%29%20641%204285> | ndroark at anderson.edu On Mon, Oct 1, 2018 at 12:01 PM Christine Di Bella < christine.dibella at lyrasis.org> wrote: > Dear Nicholas, > > > > A few questions ? what version of ArchivesSpace are you using? Are you > referring solely to working in the Rapid Data Entry or are you encountering > this everywhere? If it?s solely the Rapid Data Entry area, are the > containers there for the auto-complete/typeahead when you go back after a > period of time (by closing the Rapid Data Entry window, closing the > resource record, or logging out and logging back into ArchivesSpace) or are > they never there? > > > > In general, if things you are expecting to show up are not this can often > be remedied by your system administrator performing a reindex, but it would > be useful to know if what you?re seeing is isolated to one particular area > or if it is throughout the application. > > > > Christine > > > > Christine Di Bella > > ArchivesSpace Program Manager > > christine.dibella at lyrasis.org > > 800.999.8558 x2905 > > 678-235-2905 > > cdibella13 (Skype) > > > > [image: ASpaceOrgHomeMedium] > > > > > > > > *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org < > archivesspace_users_group-bounces at lyralists.lyrasis.org> *On Behalf Of *Nic > Stanton-Roark > *Sent:* Friday, September 28, 2018 10:52 AM > *To:* archivesspace_users_group at lyralists.lyrasis.org > *Subject:* [Archivesspace_Users_Group] Top Container autocomplete issue > > > > Hello all, > > Have encountered a bug that I can't find described anywhere. The Top > Container autocomplete drop-down no longer returns any results on *new* > accessions/records (but still works in older records). The browse function > can still locate the appropriate container, but this is not an option in > Rapid Data Entry. The Agent Link autocomplete drop down still works as > before. > > Has anyone encountered a similar issue? > > > > *Nicholas Stanton-Roark* | Archivist | Robert A. Nicholson University > Library > Anderson University | 1100 E. Fifth St, Anderson, IN 46012 > > (765) 641-4285 <%28765%29%20641%204285> | ndroark at anderson.edu > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.jpg Type: image/jpeg Size: 6608 bytes Desc: not available URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.jpg Type: image/jpeg Size: 6608 bytes Desc: not available URL: From christine.dibella at lyrasis.org Mon Oct 1 16:47:02 2018 From: christine.dibella at lyrasis.org (Christine Di Bella) Date: Mon, 1 Oct 2018 20:47:02 +0000 Subject: [Archivesspace_Users_Group] Top Container autocomplete issue In-Reply-To: References: Message-ID: Thanks for the additional information. Since this doesn?t sounds like familiar behavior to me, I?ll put a ticket in for you on this. (You?ll see another message about that directly to you in a minute.) When it gets resolved it?d be great if you?d share the answer back to the list. Christine From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Nic Stanton-Roark Sent: Monday, October 1, 2018 1:29 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: Re: [Archivesspace_Users_Group] Top Container autocomplete issue Thanks for following up on this. 1. We are currently running 2.3.2. 2. We are encountering this throughout the application, but only on newly created records, and only after they are initially created. If I create a new Resource, the dropdown will work, but after I save a new Resource, the dropdown ceases working both in the general editing screen and in rapid data entry. [http://www.anderson.edu/sites/default/files/inline-images/au-email-logo.gif] Nicholas Stanton-Roark | Archivist | Robert A. Nicholson University Library Anderson University | 1100 E. Fifth St, Anderson, IN 46012 (765) 641-4285 | ndroark at anderson.edu On Mon, Oct 1, 2018 at 12:01 PM Christine Di Bella > wrote: Dear Nicholas, A few questions ? what version of ArchivesSpace are you using? Are you referring solely to working in the Rapid Data Entry or are you encountering this everywhere? If it?s solely the Rapid Data Entry area, are the containers there for the auto-complete/typeahead when you go back after a period of time (by closing the Rapid Data Entry window, closing the resource record, or logging out and logging back into ArchivesSpace) or are they never there? In general, if things you are expecting to show up are not this can often be remedied by your system administrator performing a reindex, but it would be useful to know if what you?re seeing is isolated to one particular area or if it is throughout the application. Christine Christine Di Bella ArchivesSpace Program Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 cdibella13 (Skype) [ASpaceOrgHomeMedium] From: archivesspace_users_group-bounces at lyralists.lyrasis.org > On Behalf Of Nic Stanton-Roark Sent: Friday, September 28, 2018 10:52 AM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Top Container autocomplete issue Hello all, Have encountered a bug that I can't find described anywhere. The Top Container autocomplete drop-down no longer returns any results on new accessions/records (but still works in older records). The browse function can still locate the appropriate container, but this is not an option in Rapid Data Entry. The Agent Link autocomplete drop down still works as before. Has anyone encountered a similar issue? [http://www.anderson.edu/sites/default/files/inline-images/au-email-logo.gif] Nicholas Stanton-Roark | Archivist | Robert A. Nicholson University Library Anderson University | 1100 E. Fifth St, Anderson, IN 46012 (765) 641-4285 | ndroark at anderson.edu _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From kws2126 at columbia.edu Mon Oct 1 16:59:15 2018 From: kws2126 at columbia.edu (Kevin W. Schlottmann) Date: Mon, 1 Oct 2018 16:59:15 -0400 Subject: [Archivesspace_Users_Group] MARC import issue - reordering family/corporate creators Message-ID: Hi all, We found what appears to be an import bug, and I'm curious to hear if anyone else has encountered this before reporting it. When importing MARC records as resources where 1) the primary creator is in a 110 field (family or corporate name) and 2) there are additional personal name creators in the 700 field, the agent records are sorted such that the personal name creators from the 700 field is listed first in the AS record. Since the MARC exporter takes the first creator listed in an AS record and places it in the 1XX field, we have the incorrect primary creator listed in the resulting export and thus in our library catalog. Fortunately, with some light scripting, we were able to identify records where this happened, and we then reviewed and fixed as needed by dragging the corporate or family creator to the top of the agents list in the AS GUI. Ideally, I believe the importer could be tweaked such that the creator name in the 1XX field would be given a sort preference in the newly created resource record. Best, Kevin -- Kevin Schlottmann Head of Archives Processing Rare Book & Manuscript Library Butler Library, Room 801 Columbia University 535 W. 114th St., New York, NY 10027 (212) 854-8483 From harmjager at ruerddevries.nl Tue Oct 2 04:39:37 2018 From: harmjager at ruerddevries.nl (Harm Jager) Date: Tue, 2 Oct 2018 10:39:37 +0200 (CEST) Subject: [Archivesspace_Users_Group] Feature request for Archivesspace Message-ID: <537168704.538154.1538469577889@webmail.strato.com> Hello Users of Archivesspace, This message is being sent to you from the Dutch and Belgium contingent of users from Archivesspace. Recently we had a get-together to discuss our use of Archivesspace and started a collaboration in the effort to create a Dutch/Flemish translation of Archivesspace. During our meeting we came to the conclusion that all of us have a similar request when it comes to the uses of the Component Unique Identifier(CUI). In the Netherlands and Belgium (and more of Europe) the CUI is one of the most important aspects of a record-description. We are therefore seeking to have the CUI be more relevant in Archivesspace. In an effort to get started on this we had contact with Christine Di Bella and Christine Kim from Lyraris about how we could realize our wishes when it comes to the CUI. They were (as usual) very helpful. We made a JIRA-ticket after our contact. This ticket explains our whishes when it comes to the CUI in Archivesspace and can be viewed at https://archivesspace.atlassian.net/browse/ANW-780. We would like to ask any of you to support this ticket. Either by voting for it or by leaving us some feedback. Feedback on both the technical side and the wording of our request is very much appreciated.. This is our first time working with a JIRA-ticket and our first time having (serious) contact with the usersgroup. We will take any help you can give us. Thank you all for reading this and viewing the ticket. We are really looking forward to some feedback. Greetings on behalf of the Dutch and Belgium users, Harm Jager. -------------- next part -------------- An HTML attachment was scrubbed... URL: From M.Uittenbogaard at uva.nl Tue Oct 2 13:07:51 2018 From: M.Uittenbogaard at uva.nl (Uittenbogaard, Matthieu) Date: Tue, 2 Oct 2018 17:07:51 +0000 Subject: [Archivesspace_Users_Group] PUI request button - are you using it? if so, how? In-Reply-To: References: Message-ID: Hi Christine, We would like to use the request functionality in ArchivesSpace, but we would like to be able to hide the request button for collections or items within collections that should not be requestable. It would be great if the button only shows for items that are requestable. Best, Matthieu Uittenbogaard Library of the University of Amsterdam From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Christine Di Bella Sent: woensdag 22 augustus 2018 16:14 To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] PUI request button - are you using it? if so, how? Hi all, I've been getting questions here and there about how people are setting up and using the Request functionality in the ArchivesSpace public interface. Since this is more on the individual institution implementation side of things, I'd like to put the question out to the group. Are you using it? Have you customized it at all? Do you link out to a shared organizational email smtp or sendmail server from your ArchivesSpace server or install that functionality on the ArchivesSpace server itself? (And if you're not using the ArchivesSpace request functionality itself, but linking/integrating to something else that performs that function, I'm sure that would be of interest too.) Thanks in advance, Christine Christine Di Bella ArchivesSpace Program Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 cdibella13 (Skype) [ASpaceOrgHomeMedium] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 4074 bytes Desc: image001.jpg URL: From M.Uittenbogaard at uva.nl Tue Oct 2 13:11:37 2018 From: M.Uittenbogaard at uva.nl (Uittenbogaard, Matthieu) Date: Tue, 2 Oct 2018 17:11:37 +0000 Subject: [Archivesspace_Users_Group] problem with the headings of multiples of the same note Message-ID: Hi everyone, We were wondering if there are other ArchivesSpace members who are having a problem with the headings of multiples of the same note. The second heading is shown as a kind of subnote. For more information on this issue: https://archivesspace.atlassian.net/browse/ANW-344 Thank you, Matthieu Uittenbogaard Project manager - Library of the University of Amsterdam -------------- next part -------------- An HTML attachment was scrubbed... URL: From Christine.Kim at lyrasis.org Tue Oct 2 18:37:03 2018 From: Christine.Kim at lyrasis.org (Christine Kim) Date: Tue, 2 Oct 2018 22:37:03 +0000 Subject: [Archivesspace_Users_Group] Webinar Announcement: ArchivesSpace Implementation Buddies - September 26 In-Reply-To: References: Message-ID: The webinar has been recorded and is now available! The webinar includes a detailed overview on how you can get involved, including a walkthrough of the ArchivesSpace Member Directory form (sent to member reps) and the Implementation Buddy sign-up sheet. Resources from the webinar are now available: http://archivesspace.org/archives/3183. You are welcome to submit your individual interest to be an ?implementation buddy? through this Implementation Buddy sign-up sheet. A digital listing of all interested implementation buddies will be regularly circulated through email to individuals who have submitted their interest through this buddy sign-up sheet. If you have any questions, please contact Christine Kim at christine.kim at lyrasis.org. Christine Kim ArchivesSpace Community Engagement Coordinator christine.kim at lyrasis.org 800.999.8558 x4820 404.592.4820 Skype: ckim.lyrasis From: Emily Pyers Sent: Tuesday, September 25, 2018 8:18 PM To: Christine Kim Cc: Archivesspace Member Reps ; Archivesspace Users Group ; Archivesspace_uac at lyralists.lyrasis.org; Archivesspace_tac at lyralists.lyrasis.org; archivesspace_bot_members at lyralists.lyrasis.org Subject: RE: Webinar Announcement: ArchivesSpace Implementation Buddies - September 26 Hi Kim, I was just wondering if there was any chance the webinar might be recorded and distributed so international users who aren?t able to attend can get some further information on the program? I?m in Melbourne (AEST), and I know there are a couple of other Australian institutions using Aspace who might also be interested. Cheers, Emily Emily Pyers | Metadata & Archival Systems Specialist | Collection Resources In the office Monday, Wednesday - Friday 9.30am-3pm State Library Victoria | 328 Swanston Street | Melbourne VIC 3000 T +61 3 8664 7368 | epyers at slv.vic.gov.au slv.vic.gov.au [Image removed by sender.] [Image removed by sender. follow us] [Image removed by sender. SLV facebook] [Image removed by sender. SLV twitter] [Image removed by sender. SLV youtube] [Image removed by sender. SLV instagram] [Image removed by sender. RACV logo] From: archivesspace_member_reps-bounces at lyralists.lyrasis.org [mailto:archivesspace_member_reps-bounces at lyralists.lyrasis.org] On Behalf Of Christine Kim Sent: Tuesday, 25 September 2018 4:50 AM To: Archivesspace Users Group; Archivesspace Member Reps; Archivesspace_uac at lyralists.lyrasis.org; Archivesspace_tac at lyralists.lyrasis.org; archivesspace_bot_members at lyralists.lyrasis.org Subject: Re: [Archivesspace_member_reps] Webinar Announcement: ArchivesSpace Implementation Buddies - September 26 Reminder ? Join us for the ArchivesSpace Implementation Buddies info webinar on Wednesday, September 26! Details: http://archivesspace.org/archives/3175 Christine Kim ArchivesSpace Community Engagement Coordinator christine.kim at lyrasis.org 800.999.8558 x4820 404.592.4820 Skype: ckim.lyrasis From: archivesspace_uac-bounces at lyralists.lyrasis.org > On Behalf Of Christine Kim Sent: Wednesday, September 12, 2018 2:15 PM Subject: [Archivesspace_uac] Webinar Announcement: ArchivesSpace Implementation Buddies - September 26 ArchivesSpace Implementation Buddies When: Wednesday, September 26, 2018 Time: 1:00 p.m. ? 1:30 p.m. EST (10:00 a.m. ? 10:30 a.m. PST) Where: Webinar at https://zoom.us/j/834400938 Dial-in only option: 669-900-6833 or 646-876-9923 ? Meeting ID is 834-400-938 International numbers available: https://zoom.us/u/iZNgWlhI No registration required. The session is limited to the first 100 participants. Please feel free to host a webinar viewing group. The webinar will be recorded and available for viewing at a later date. Please note: We are using Zoom Video Communications to host this webinar, taking a break from Adobe Connect temporarily. If this is your first time using Zoom, please join this Test meeting to make sure you are all set up: https://zoom.us/test Webinar description: At our Annual Member Forum, we announced our idea to facilitate an ?implementation buddy? program to help connect our ArchivesSpace community members so we can work through challenges together. We shared our thoughts on how stepping up as a mentor comes with the expectations that may exceed the bandwidth that most of our extremely busy community currently may have. Our vision for ?implementation buddies? aims to lift that burden of mentorship while connecting members who can help each other out in balanced harmony. We are offering a webinar on September 26 at 1-1:30pm ET (10-10:30am PT) to provide a background on the ASpace Implementation Buddy program as well as a detailed overview on how you can get involved, including a walkthrough of the ArchivesSpace Member Directory form (link to announcement) and the Implementation Buddy sign-up sheet. Please feel free to bring any questions you have. Presenters: Christine Kim (Community Engagement Coordinator, ArchivesSpace) is responsible for facilitating community activities, and is inspired by the incredible projects, initiatives, and accomplishments of the ASpace community. Who should attend: Everyone interested in learning about the ArchivesSpace implementation buddy program, as well as anyone who wants a deeper look at the member directory submission form. Questions? Please contact Kim at christine.kim at lyrasis.org This message and any attachment is intended only for the use of the Addressee and may contain information that is PRIVILEGED and CONFIDENTIAL. If you are not the intended recipient, you are hereby notified that any dissemination of this communication is strictly prohibited. If you have received this communication in error, please delete all copies of the message and its attachments and notify the sender immediately. Thank you. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: ~WRD098.jpg Type: image/jpeg Size: 823 bytes Desc: ~WRD098.jpg URL: From ahueb2 at uis.edu Wed Oct 3 12:29:45 2018 From: ahueb2 at uis.edu (Huebschen, Alan M) Date: Wed, 3 Oct 2018 16:29:45 +0000 Subject: [Archivesspace_Users_Group] Securing ArchivesSpace with SSL and request emails Message-ID: <1e8bda6712d6410e81d3d15e5b3a9041@UISMBX03.uisad.uis.edu> Hi all, I've been working on implementing ArchivesSpace at our institution and am currently in the process of securing the application. I've set it up according to the documentation found in the README_HTTPS file and things have gone mostly well. The site is secured, besides the fact that when requesting items within a listing. When the request email is sent out, originally the URL it included cited "localhost" which wouldn't lead anywhere. This was half-solved by changing the URL in ArchivesSpace's config.rb to match the server URL, but the only problem is this is sending an HTTP instead of HTTPS, so when someone would try to follow the emailed link they end up on port 80 instead of 443. I attempted to modify the views files that determine the content of the emails, which either provided no change or just broke the email request system. I have also tried using apache's rewrite module to direct all HTTP requests to HTTPS, but it seems that ArchivesSpace intercepts the request and the connection ends up not being secured. Does anyone have a suggestion on how to ensure the links in request emails are not only correct, but lead to a secured URL? Any help would be greatly appreciated. -Alan Huebschen Brookens Library Information Systems (217) 206-7115 -------------- next part -------------- An HTML attachment was scrubbed... URL: From luftsche at usc.edu Wed Oct 3 16:25:46 2018 From: luftsche at usc.edu (Susan Luftschein) Date: Wed, 3 Oct 2018 20:25:46 +0000 Subject: [Archivesspace_Users_Group] Another MARC export glitch? In-Reply-To: References: <75f04410a49e444f81757d0585b20f73@ex13-ell-cr-12.home.ku.edu> Message-ID: Hi Christine, I've found another change to the MARC export (not sure if it was intentional or not). ASpace used to export notes (5xx fields) in the order they appear in in the resource record, now they are being exported in numerical order. Was this an intentional change? Thanks, Sue Sue Luftschein, Ph.D. Head of Special Collections/Archival & Metadata Librarian USC Libraries Special Collections University of Southern California Doheny Memorial Library 3550 Trousdale Parkway, Room 207 Los Angeles, CA 90089-0189 tel:213-740-4046 fax:213-740-2343 luftsche at usc.edu From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Christine Di Bella Sent: Monday, October 1, 2018 8:52 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Another MARC export glitch? Dear Sue and Miloche, Thanks for these observations on issues with the MARCXML export. I think they should all be easy fixes and we'll aim to have them included in the release candidate that hopefully comes out later this week. Christine Christine Di Bella ArchivesSpace Program Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 cdibella13 (Skype) [ASpaceOrgHomeMedium] From: archivesspace_users_group-bounces at lyralists.lyrasis.org > On Behalf Of Susan Luftschein Sent: Friday, September 28, 2018 6:45 PM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Another MARC export glitch? And here's another one (see attached). It seems that if you hit enter at the end of a note text, the MARC export automatically inserts a period. Sue Luftschein, Ph.D. Head of Special Collections/Archival & Metadata Librarian USC Libraries Special Collections University of Southern California Doheny Memorial Library 3550 Trousdale Parkway, Room 207 Los Angeles, CA 90089-0189 tel:213-740-4046 fax:213-740-2343 luftsche at usc.edu From: archivesspace_users_group-bounces at lyralists.lyrasis.org > On Behalf Of Kottman, Miloche Sent: Tuesday, September 25, 2018 7:33 AM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Another MARC export glitch? I can confirm that we're seeing this behavior also (version 2.5). It happens for corporate bodies used as a subject or as a creator: Subject: Kansas Federation of Women's Clubs, subject. local Creator: Lawrence Music Club (Lawrence, Kan.), creator. --Miloche ****************************** Miloche Kottman Head of Cataloging and Archival Processing University of Kansas Libraries Lawrence, KS 66045 mkottman at ku.edu 785-864-3916 From: archivesspace_users_group-bounces at lyralists.lyrasis.org > On Behalf Of Susan Luftschein Sent: Monday, September 24, 2018 2:51 PM To: Archivesspace Users Group > Subject: [Archivesspace_Users_Group] Another MARC export glitch? Hi all, I think I may have found another glitch in the new MARC export. See attached. There is no subordinate name in this agent record, so why is subfield b showing up in the export, nor is there a relationship term in that agent record, so how is that subfield 4 showing up? Thanks, Sue Sue Luftschein, Ph.D. Head of Special Collections/Archival & Metadata Librarian USC Libraries Special Collections University of Southern California Doheny Memorial Library 3550 Trousdale Parkway, Room 207 Los Angeles, CA 90089-0189 tel:213-740-4046 fax:213-740-2343 luftsche at usc.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 5695 bytes Desc: image001.jpg URL: From christine.dibella at lyrasis.org Thu Oct 4 08:13:09 2018 From: christine.dibella at lyrasis.org (Christine Di Bella) Date: Thu, 4 Oct 2018 12:13:09 +0000 Subject: [Archivesspace_Users_Group] Another MARC export glitch? In-Reply-To: References: <75f04410a49e444f81757d0585b20f73@ex13-ell-cr-12.home.ku.edu> Message-ID: Hi Sue, That was an intentional change, done as part of the overall adjustments to the MARCXML map and functions. Changing the export to be in numerical order by field was a fulfillment of this ticket: https://archivesspace.atlassian.net/browse/ANW-383. Christine From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Susan Luftschein Sent: Wednesday, October 3, 2018 4:26 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Another MARC export glitch? Hi Christine, I've found another change to the MARC export (not sure if it was intentional or not). ASpace used to export notes (5xx fields) in the order they appear in in the resource record, now they are being exported in numerical order. Was this an intentional change? Thanks, Sue Sue Luftschein, Ph.D. Head of Special Collections/Archival & Metadata Librarian USC Libraries Special Collections University of Southern California Doheny Memorial Library 3550 Trousdale Parkway, Room 207 Los Angeles, CA 90089-0189 tel:213-740-4046 fax:213-740-2343 luftsche at usc.edu From: archivesspace_users_group-bounces at lyralists.lyrasis.org > On Behalf Of Christine Di Bella Sent: Monday, October 1, 2018 8:52 AM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Another MARC export glitch? Dear Sue and Miloche, Thanks for these observations on issues with the MARCXML export. I think they should all be easy fixes and we'll aim to have them included in the release candidate that hopefully comes out later this week. Christine Christine Di Bella ArchivesSpace Program Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 cdibella13 (Skype) [ASpaceOrgHomeMedium] From: archivesspace_users_group-bounces at lyralists.lyrasis.org > On Behalf Of Susan Luftschein Sent: Friday, September 28, 2018 6:45 PM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Another MARC export glitch? And here's another one (see attached). It seems that if you hit enter at the end of a note text, the MARC export automatically inserts a period. Sue Luftschein, Ph.D. Head of Special Collections/Archival & Metadata Librarian USC Libraries Special Collections University of Southern California Doheny Memorial Library 3550 Trousdale Parkway, Room 207 Los Angeles, CA 90089-0189 tel:213-740-4046 fax:213-740-2343 luftsche at usc.edu From: archivesspace_users_group-bounces at lyralists.lyrasis.org > On Behalf Of Kottman, Miloche Sent: Tuesday, September 25, 2018 7:33 AM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Another MARC export glitch? I can confirm that we're seeing this behavior also (version 2.5). It happens for corporate bodies used as a subject or as a creator: Subject: Kansas Federation of Women's Clubs, subject. local Creator: Lawrence Music Club (Lawrence, Kan.), creator. --Miloche ****************************** Miloche Kottman Head of Cataloging and Archival Processing University of Kansas Libraries Lawrence, KS 66045 mkottman at ku.edu 785-864-3916 From: archivesspace_users_group-bounces at lyralists.lyrasis.org > On Behalf Of Susan Luftschein Sent: Monday, September 24, 2018 2:51 PM To: Archivesspace Users Group > Subject: [Archivesspace_Users_Group] Another MARC export glitch? Hi all, I think I may have found another glitch in the new MARC export. See attached. There is no subordinate name in this agent record, so why is subfield b showing up in the export, nor is there a relationship term in that agent record, so how is that subfield 4 showing up? Thanks, Sue Sue Luftschein, Ph.D. Head of Special Collections/Archival & Metadata Librarian USC Libraries Special Collections University of Southern California Doheny Memorial Library 3550 Trousdale Parkway, Room 207 Los Angeles, CA 90089-0189 tel:213-740-4046 fax:213-740-2343 luftsche at usc.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.jpg Type: image/jpeg Size: 5995 bytes Desc: image003.jpg URL: From Christine.Kim at lyrasis.org Thu Oct 4 12:41:22 2018 From: Christine.Kim at lyrasis.org (Christine Kim) Date: Thu, 4 Oct 2018 16:41:22 +0000 Subject: [Archivesspace_Users_Group] Call for Presentation Submissions & Suggestions -- Kansas City Regional Forum -- November 30 Message-ID: Dear ArchivesSpace community, The Kansas City Regional Forum Working Group is seeking proposals for presentations and discussions, to be delivered at the ArchivesSpace Kansas City Regional Forum on November 30, 2018. We would like to encourage you to consider submitting a presentation or discussion topic to share any insights on your experience using ArchivesSpace. Topics can range from an update on where you're at in implementation, challenges you have faced, migration strategies, workflows/workarounds, integrations, community or task force updates, or any special project you would like to highlight. Please also feel free to encourage colleagues to submit their ideas. We are very interested in providing a lightning round session that represents the diverse community and the variety of practices across our member institutions. Please use this form: https://goo.gl/forms/ygh5dTaww0mmdrkl2 to submit a short (approx. 250 words) proposal (e.g. a topic, initiative, challenge, question, or program you are working on or thinking about) by Wednesday October 24, 2018. You will receive a response by October 31, 2018. Would you like to suggest a topic for others to address? Please use the same form to submit your suggestions by Friday October 12, 2018 and we will put in our best effort to find a presenter to address your suggested topic. We will continue to take your suggestions after October 12th, but cannot guarantee that we will be able to include it in the program. If you have any questions (or ideas) related to the presentation submissions or the regional forums, feel free to email Christine Kim at christine.kim at lyrasis.org. The regional forums are opportunities for our diverse ArchivesSpace members to meet up more locally to share and learn from each other through workshops, focused discussion sessions, and presentations. We look forward to having the content shaped by our community. Sincerely, Kansas City Regional Forum Working Group Danielle Butler (Central Arkansas Library System) Marcella Huggard (University of Kansas) Miloche Kottman (University of Kansas) Patrice-Andre Prud'homme (Oklahoma State University) Christine Kim (ArchivesSpace) -------------- next part -------------- An HTML attachment was scrubbed... URL: From kws2126 at columbia.edu Fri Oct 5 09:55:24 2018 From: kws2126 at columbia.edu (Kevin W. Schlottmann) Date: Fri, 5 Oct 2018 09:55:24 -0400 Subject: [Archivesspace_Users_Group] Linked agent relator table broken in MARC export? Message-ID: Hi all, We've noticed recently (post-version 2.5 upgrade to our hosted instance) that our linked agent relators are not exporting into MARC correctly. Instead of a subfield e "collector" we are getting a subfield 4 "translation missing: en.enumerations.linked_agent_archival_record_relators.collector". The staff interface displays correctly, and the equivalent EAD looks like it is working, so I suspect it's a MARC export error. Code below. I looked for a ticket, but all I found was this completed request: https://archivesspace.atlassian.net/browse/ANW-726 Christine DiBella's 9/14 email mentioned the inclusion of the relators for agents as well: "One of the additions was including relators for agents when there is a value in the relator field." Before I file a bug ticket, had anyone else experienced and/or reported this issue yet? MARC: Ryan, Dennis B. translation missing: en.enumerations.linked_agent_archival_record_relators.collector EAD: Ryan, Dennis B. Best, Kevin -- Kevin Schlottmann Head of Archives Processing Rare Book & Manuscript Library Butler Library, Room 801 Columbia University 535 W. 114th St., New York, NY 10027 (212) 854-8483 From laurie.arp at lyrasis.org Fri Oct 5 12:01:09 2018 From: laurie.arp at lyrasis.org (Laurie Arp) Date: Fri, 5 Oct 2018 16:01:09 +0000 Subject: [Archivesspace_Users_Group] FW: ArchivesSpace + LYRASIS = Innovation at Work In-Reply-To: References: <1131369531503.1101555263485.-1.0.241210JL.2001@scheduler.constantcontact.com> Message-ID: Greetings, We want invite you to the LYRASIS Member Summit. Invitation and details are below. Best wishes, Laurie Gemmill Arp Director, Collections Services & Community Supported Software laurie.arp at lyrasis.org 800.999.8558 x 2908 ________________________________ [https://mlsvc01-prod.s3.amazonaws.com/df76fc97001/37b93280-9a94-4031-8b56-388ae8119514.jpg] [https://mlsvc01-prod.s3.amazonaws.com/df76fc97001/813de38a-d661-4848-814f-e9c370545e4b.jpg] Collaborate, Learn and Contribute at the LYRASIS Member Summit As a member of ArchivesSpace and the LYRASIS community, we would like to extend a special invitation to attend the LYRASIS Annual Member Summit, in Nashville, TN on October 24-25. This two-day meeting is a chance to meet and work directly with fellow leaders, and to directly impact the wider field of Galleries, Libraries, Archives and Museums (GLAMs) by participating in our breakout sessions, contributing to LYRASIS strategic planning and helping to develop and foster new and innovative projects through the LYRASIS Catalyst Fund. Join us at the LYRASIS Member Summit to: * Learn more about fostering innovation and creating an innovative organization; * Directly engage with your fellow leaders on the issues of the day; * Share your experience and expertise with the wider community; * Hear from experts about their successes, challenges and next steps; and * Help set the LYRASIS strategic agenda and turn your ideas into real world results! The Member Summit kicks off with a workshop day, where we will be working together to discuss how to create and foster innovative organizations, and we will shine a light on our Catalyst Fund projects from last year and this year, where LYRASIS invested more than $200,000 directly into member projects. On our second day of the Summit, we have designed breakout sessions focused on the uniting thread in the GLAMs community: collections. From creating standards for program sustainability to making sure your collections are accessible and manageable. Our breakouts give you a chance to learn, contribute and think about how to be even more innovative in your own institution. Click here to see the full agenda. [https://mlsvc01-prod.s3.amazonaws.com/df76fc97001/c008a57f-9a01-410c-a256-1c6542959e44.jpg] We would love to have you join us for the Member Summit, at no cost to you. Register here or email jennifer.bielewski at lyrasis.org for more information or help registering. Also, if you can't make the Summit, we would love to have your feedback on how you are fostering innovation in your own institution. Please consider filling out this short 5-minute survey so we can understand more about the hurdles and benefits of innovation in the community. Take the short survey. STAY CONNECTED [Like us on Facebook] [Follow us on Twitter] [http://img.constantcontact.com/letters/images/1101116784221/PM_B2BC_BottomShadow.png] -------------- next part -------------- An HTML attachment was scrubbed... URL: From eloehr at smith.edu Fri Oct 5 14:50:08 2018 From: eloehr at smith.edu (Eric Loehr) Date: Fri, 5 Oct 2018 14:50:08 -0400 Subject: [Archivesspace_Users_Group] fund codes not appearing after installing payments_module plugin Message-ID: Hi all, I've installed the payments_module plugin on our local test version of ArchivesSpace; we've created the .tsv file with the fund codes, but they aren't appearing as options. I initially installed this in v.2.4.1 and didn't specify the location for the fund codes file on installation, thinking that I could do it later - -but then wasn't sure how to do that -- after looking through the conifg files I ended up adding it to /plugins/ payments_module/migrations/*002_load_fund_codes.rb.* I've since upgraded to 2.5.0, and the correct path appeared on installation (since it was already in the 002_load_fund_codes.rb file copied over during the upgrade), but the fund codes still aren't appearing. Does anyone have an idea where we might be going wrong? Thanks -- Eric -- Eric Loehr Head of Library Technology Services Smith College Libraries eloehr at smith.edu (413) 585-2969 *Young Library is now our central campus hub. The latest information is on the Smith College Libraries web site . * *Please don't hesitate to be in touch with questions, comments or feedback -- Ask Us! * -------------- next part -------------- An HTML attachment was scrubbed... URL: From kws2126 at columbia.edu Fri Oct 5 15:00:14 2018 From: kws2126 at columbia.edu (Kevin W. Schlottmann) Date: Fri, 5 Oct 2018 15:00:14 -0400 Subject: [Archivesspace_Users_Group] Maximum finding aid size Message-ID: Hi all, Does anyone have a sense of where the size limitations are in ArchivesSpace? We have some very large finding aids (10+ MB EAD) that we hope to import, manage, and publish using AS. I would image that other institutions have large finding aids, and I'm curious to know what issues we might run into. Best, Kevin -- Kevin Schlottmann Head of Archives Processing Rare Book & Manuscript Library Butler Library, Room 801 Columbia University 535 W. 114th St., New York, NY 10027 (212) 854-8483 From sdm7g at virginia.edu Fri Oct 5 15:27:44 2018 From: sdm7g at virginia.edu (Majewski, Steven Dennis (sdm7g)) Date: Fri, 5 Oct 2018 19:27:44 +0000 Subject: [Archivesspace_Users_Group] Maximum finding aid size In-Reply-To: References: Message-ID: <74FE33BA-9915-41F6-9065-8110EE5FB342@virginia.edu> I?ve recently imported a 25MB EAD file as well as some around 10-15MB. It took a significant amount of time to ingest ? about an hour. This was on a test server with minimal load other than that job, so you may want to schedule your ingest at off hours. Definitely do it on a test server first, because it?s difficult to back out of if you need to fix something and try again. ( This was using the current version (v2.5.0). Some very early versions were unacceptably slow. ) I think the primary overhead is in creating objects, more than the EAD parsing, so it probably scales by some other order of complexity rather than just text size. i.e. creating a very large bioghist or other note is still only creating a single object and is probably a single MySQL operation, while turning a long list of agent names into agent records and linking them to the resource is many operations. ? Steve Majewski > On Oct 5, 2018, at 3:00 PM, Kevin W. Schlottmann wrote: > > Hi all, > > Does anyone have a sense of where the size limitations are in > ArchivesSpace? We have some very large finding aids (10+ MB EAD) that > we hope to import, manage, and publish using AS. I would image that > other institutions have large finding aids, and I'm curious to know > what issues we might run into. > > Best, > > Kevin > -- > Kevin Schlottmann > Head of Archives Processing > Rare Book & Manuscript Library > Butler Library, Room 801 > Columbia University > 535 W. 114th St., New York, NY 10027 > (212) 854-8483 > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- A non-text attachment was scrubbed... Name: smime.p7s Type: application/pkcs7-signature Size: 6091 bytes Desc: not available URL: From kws2126 at columbia.edu Fri Oct 5 15:46:09 2018 From: kws2126 at columbia.edu (Kevin W. Schlottmann) Date: Fri, 5 Oct 2018 15:46:09 -0400 Subject: [Archivesspace_Users_Group] Maximum finding aid size In-Reply-To: <74FE33BA-9915-41F6-9065-8110EE5FB342@virginia.edu> References: <74FE33BA-9915-41F6-9065-8110EE5FB342@virginia.edu> Message-ID: Thanks Steve. That's very helpful; we'll definitely run these in a test environment first. On Fri, Oct 5, 2018 at 3:27 PM Majewski, Steven Dennis (sdm7g) wrote: > > > I?ve recently imported a 25MB EAD file as well as some around 10-15MB. > It took a significant amount of time to ingest ? about an hour. > This was on a test server with minimal load other than that job, > so you may want to schedule your ingest at off hours. > Definitely do it on a test server first, because it?s difficult to back out of > if you need to fix something and try again. > > ( This was using the current version (v2.5.0). Some very early versions were unacceptably slow. ) > > > I think the primary overhead is in creating objects, more than the EAD parsing, > so it probably scales by some other order of complexity rather than just text size. > i.e. creating a very large bioghist or other note is still only creating a single object > and is probably a single MySQL operation, while turning a long list of agent names into > agent records and linking them to the resource is many operations. > > > ? Steve Majewski > > > > > On Oct 5, 2018, at 3:00 PM, Kevin W. Schlottmann wrote: > > > > Hi all, > > > > Does anyone have a sense of where the size limitations are in > > ArchivesSpace? We have some very large finding aids (10+ MB EAD) that > > we hope to import, manage, and publish using AS. I would image that > > other institutions have large finding aids, and I'm curious to know > > what issues we might run into. > > > > Best, > > > > Kevin > > -- > > Kevin Schlottmann > > Head of Archives Processing > > Rare Book & Manuscript Library > > Butler Library, Room 801 > > Columbia University > > 535 W. 114th St., New York, NY 10027 > > (212) 854-8483 > > > > _______________________________________________ > > Archivesspace_Users_Group mailing list > > Archivesspace_Users_Group at lyralists.lyrasis.org > > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Kevin Schlottmann Head of Archives Processing Rare Book & Manuscript Library Butler Library, Room 801 Columbia University 535 W. 114th St., New York, NY 10027 (212) 854-8483 From KennedyN at si.edu Fri Oct 5 16:07:33 2018 From: KennedyN at si.edu (Kennedy, Nancy) Date: Fri, 5 Oct 2018 20:07:33 +0000 Subject: [Archivesspace_Users_Group] Maximum finding aid size In-Reply-To: <74FE33BA-9915-41F6-9065-8110EE5FB342@virginia.edu> References: <74FE33BA-9915-41F6-9065-8110EE5FB342@virginia.edu> Message-ID: We also have finding aids that large (about 10 or so that are larger than 10MB). I'd definitely recommend 2.5 if you will need to work with large records. Prior to updating to 2.5, the load times could mean long wait times to view or edit. In the last few weeks, we've added a record that is now over 100MB, and takes about 15 minutes to export to EAD. In the past, in previous systems, we were unable to keep records of this size united and had split a few very large records into separate resources due to size. It's always been hard to re-unite / present that scenario in discovery systems. So far, archivesspace is doing a better job of scaling to handle our size extremes. Nancy -----Original Message----- From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Majewski, Steven Dennis (sdm7g) Sent: Friday, October 05, 2018 3:28 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Maximum finding aid size I?ve recently imported a 25MB EAD file as well as some around 10-15MB. It took a significant amount of time to ingest ? about an hour. This was on a test server with minimal load other than that job, so you may want to schedule your ingest at off hours. Definitely do it on a test server first, because it?s difficult to back out of if you need to fix something and try again. ( This was using the current version (v2.5.0). Some very early versions were unacceptably slow. ) I think the primary overhead is in creating objects, more than the EAD parsing, so it probably scales by some other order of complexity rather than just text size. i.e. creating a very large bioghist or other note is still only creating a single object and is probably a single MySQL operation, while turning a long list of agent names into agent records and linking them to the resource is many operations. ? Steve Majewski > On Oct 5, 2018, at 3:00 PM, Kevin W. Schlottmann wrote: > > Hi all, > > Does anyone have a sense of where the size limitations are in > ArchivesSpace? We have some very large finding aids (10+ MB EAD) that > we hope to import, manage, and publish using AS. I would image that > other institutions have large finding aids, and I'm curious to know > what issues we might run into. > > Best, > > Kevin > -- > Kevin Schlottmann > Head of Archives Processing > Rare Book & Manuscript Library > Butler Library, Room 801 > Columbia University > 535 W. 114th St., New York, NY 10027 > (212) 854-8483 > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_grou > p From mark.custer at yale.edu Fri Oct 5 17:08:06 2018 From: mark.custer at yale.edu (Custer, Mark) Date: Fri, 5 Oct 2018 21:08:06 +0000 Subject: [Archivesspace_Users_Group] Maximum finding aid size In-Reply-To: References: <74FE33BA-9915-41F6-9065-8110EE5FB342@virginia.edu> Message-ID: Kevin, In addition to what Nancy and Steve have already mentioned, I'll add a few other things to consider about the size of the records: ? Right now, a note cannot exceed 65k characters in ArchivesSpace. The overall file might not even be that large, but if you have any really, really, really long notes, you won't be able to import the file without splitting up the note. ? If you have a single archival object that's linked to, say, 1,000 or more digital objects, top containers, subjects, agents, or the like, then things might not behave so well in the staff interface, etc. I've found the number of linked records clustered on a single record to be more problematic than a deeply hierarchical finding aid. As long as you don't have many (or any) linked to over 500 things, I'd say that's good for ASpace. We have a few above that, but not many. ? The tree view for finding aids has also recently been optimized to work better for really flat listing, as well. See these good-natured notes for a great explanation of the work done behind the scenes to accommodate all sorts of different finding aids: https://github.com/archivesspace/archivesspace/blob/615fe43e946cbf672e2c35a6c9b79ac6b11a136a/backend/app/model/large_tree.rb#L1-L49 I can also say that we don't have any finding aids as large as 100MB ? We have a few that run the gamut from 10 - 40 MB, though, and those are working well. Mark -----Original Message----- From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Kennedy, Nancy Sent: Friday, 05 October, 2018 4:08 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Maximum finding aid size We also have finding aids that large (about 10 or so that are larger than 10MB). I'd definitely recommend 2.5 if you will need to work with large records. Prior to updating to 2.5, the load times could mean long wait times to view or edit. In the last few weeks, we've added a record that is now over 100MB, and takes about 15 minutes to export to EAD. In the past, in previous systems, we were unable to keep records of this size united and had split a few very large records into separate resources due to size. It's always been hard to re-unite / present that scenario in discovery systems. So far, archivesspace is doing a better job of scaling to handle our size extremes. Nancy -----Original Message----- From: archivesspace_users_group-bounces at lyralists.lyrasis.org > On Behalf Of Majewski, Steven Dennis (sdm7g) Sent: Friday, October 05, 2018 3:28 PM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Maximum finding aid size I?ve recently imported a 25MB EAD file as well as some around 10-15MB. It took a significant amount of time to ingest ? about an hour. This was on a test server with minimal load other than that job, so you may want to schedule your ingest at off hours. Definitely do it on a test server first, because it?s difficult to back out of if you need to fix something and try again. ( This was using the current version (v2.5.0). Some very early versions were unacceptably slow. ) I think the primary overhead is in creating objects, more than the EAD parsing, so it probably scales by some other order of complexity rather than just text size. i.e. creating a very large bioghist or other note is still only creating a single object and is probably a single MySQL operation, while turning a long list of agent names into agent records and linking them to the resource is many operations. ? Steve Majewski > On Oct 5, 2018, at 3:00 PM, Kevin W. Schlottmann > wrote: > > Hi all, > > Does anyone have a sense of where the size limitations are in > ArchivesSpace? We have some very large finding aids (10+ MB EAD) that > we hope to import, manage, and publish using AS. I would image that > other institutions have large finding aids, and I'm curious to know > what issues we might run into. > > Best, > > Kevin > -- > Kevin Schlottmann > Head of Archives Processing > Rare Book & Manuscript Library > Butler Library, Room 801 > Columbia University > 535 W. 114th St., New York, NY 10027 > (212) 854-8483 > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > https://na01.safelinks.protection.outlook.com/?url=http%3A%2F%2Flyrali > sts.lyrasis.org%2Fmailman%2Flistinfo%2Farchivesspace_users_grou&da > ta=02%7C01%7Cmark.custer%40yale.edu%7C4ceb88a237be4d5f3f5e08d62afe373d > %7Cdd8cbebb21394df8b4114e3e87abeb5c%7C0%7C0%7C636743668695267673&s > data=mbglfUrCPnQFTF1VkDRbbm1hd7nJnr%2F%2B4%2F%2BMFgRKi6A%3D&reserv > ed=0 > p _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org https://na01.safelinks.protection.outlook.com/?url=http%3A%2F%2Flyralists.lyrasis.org%2Fmailman%2Flistinfo%2Farchivesspace_users_group&data=02%7C01%7Cmark.custer%40yale.edu%7C4ceb88a237be4d5f3f5e08d62afe373d%7Cdd8cbebb21394df8b4114e3e87abeb5c%7C0%7C0%7C636743668695267673&sdata=fD%2FaVX3oK%2FW%2FrvpBVZxy23ofjIixdmTtHyHCSlIYqzA%3D&reserved=0 -------------- next part -------------- An HTML attachment was scrubbed... URL: From aworcester at csusm.edu Mon Oct 8 12:10:37 2018 From: aworcester at csusm.edu (Aditi Worcester) Date: Mon, 8 Oct 2018 16:10:37 +0000 Subject: [Archivesspace_Users_Group] Auto stemming search results on AS 2.5 Message-ID: Hello, We?re trying to auto stem our search results on AS 2.5 and don?t quite know how! For instance, a search for ?invoice? on the PUI returns ?no results?. A search for ?invoices? returns 231 results. Any suggestions on how best to approach this? Thank you in advance for your time and help. Aditi ----------- Aditi Worcester Processing Archivist, Kellogg Library California State University San Marcos 760-750-8359 | aworcester at csusm.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From Kevin.Clair at du.edu Mon Oct 8 13:06:45 2018 From: Kevin.Clair at du.edu (Kevin Clair) Date: Mon, 8 Oct 2018 17:06:45 +0000 Subject: [Archivesspace_Users_Group] arranging Digital Object records for archived websites Message-ID: Hello list, I?m curious if any ArchivesSpace institutions, particularly those using the PUI, can share their strategies for arranging archived websites into a collection or record group in ArchivesSpace. I?ve looked at a couple of plugins for representing Archive-It crawls as Digital Objects [1] [2]; what I?m interested in is to what, exactly, those Digital Objects are getting linked in the staff interface. We have a couple of thoughts for how we might do this at Denver but I?d be interested to hear others? thoughts. thanks! -k [1] https://github.com/NYULibraries/Archivesspace-DO-Plugin/wiki/Archive-It-Integration [2] https://github.com/bentley-historical-library/bhl_aspace_archive_it -------------- next part -------------- An HTML attachment was scrubbed... URL: From christine.dibella at lyrasis.org Mon Oct 8 13:55:34 2018 From: christine.dibella at lyrasis.org (Christine Di Bella) Date: Mon, 8 Oct 2018 17:55:34 +0000 Subject: [Archivesspace_Users_Group] release candidate available - ArchivesSpace v2.5.1-RC1 Message-ID: Hello ArchivesSpace members, The ArchivesSpace team is pleased to announce a release candidate, v2.5.1-RC1. You can download it at https://github.com/archivesspace/archivesspace/releases/tag/v2.5.1-RC1 or test it out without downloading at http://test.archivesspace.org/staff (username admin /password admin). We do encourage you to download and try it out with your own local setup and/or data if you can for the most accurate results. This release candidate contains program-led and community pull requests that provide feature enhancements, bug fixes, infrastructure improvements, and documentation updates. A focus of this release is continuing to improve accessibility of the public and staff interfaces. Thanks to the community members who made contributions to this release, including both individual archives staff and developers, as well as our Development Prioritization sub-team, Testing sub-team, Reports sub-team, and Core Committers Group. Please try this release candidate out over the next few days and let us know by October 12 at ArchivesSpaceHome at lyrasis.org if you notice any problems with the specific areas addressed in this release, or if anything that was working before no longer is. Barring major issues, we expect to release v2.5.1 next week. Christine Christine Di Bella ArchivesSpace Program Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 cdibella13 (Skype) [ASpaceOrgHomeMedium] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 6609 bytes Desc: image001.jpg URL: From mark.custer at yale.edu Mon Oct 8 15:07:37 2018 From: mark.custer at yale.edu (Custer, Mark) Date: Mon, 8 Oct 2018 19:07:37 +0000 Subject: [Archivesspace_Users_Group] Auto stemming search results on AS 2.5 In-Reply-To: References: Message-ID: Hi, Aditi. So, I don?t know how best to approach this, but I can say how we?ve approached this at Yale for the time being. We?ve updated our solr/schema.xml file to use the Krovetz stemmer, which is a non-aggressive stemmer that works well for the English language since it?s primarily dictionary based. Here?s an example of how we changed that: https://github.com/fordmadox/archivesspace/blob/2.4.1.yale.hm.mm/solr/schema.xml#L338-L357 (the stemmer is used both for the index, at line 347, and at query time, at line 355). Please note that this tactic affects both the staff and public interface. Well, I should say that it primarily affects the staff interface. One wrinkle that we?ve discovered is that in the typeahead feature in the staff interface, the query is handled a bit differently there and it?s not stemmed (I?ve been meaning to look into seeing what would need to change here but I still haven?t done that yet). So, if you did a typeahead for something like ?scrapbooks? in our staff interface when trying to link to a heading, when you type in that last ?s? then that doesn?t work. The problem is that the typeahead query is not being stemmed, whereas it?s doing a search on an index that has been stemmed. Our workaround is just to type ?scrapbook? to find and link to ?scrapbooks?. Not ideal, but it beats expecting that users or staff would search for ?invoice? OR ?invoices? to get a set of results that they?d actually expect. I?m definitely a proponent that ArchivesSpace (or any discovery service) should include some sort of stemming out of the box, but right now that?s not the case. Anyhow, I?m curious to hear what sort of approach you take, so please us know. Mark From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Aditi Worcester Sent: Monday, 08 October, 2018 12:11 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Auto stemming search results on AS 2.5 Hello, We?re trying to auto stem our search results on AS 2.5 and don?t quite know how! For instance, a search for ?invoice? on the PUI returns ?no results?. A search for ?invoices? returns 231 results. Any suggestions on how best to approach this? Thank you in advance for your time and help. Aditi ----------- Aditi Worcester Processing Archivist, Kellogg Library California State University San Marcos 760-750-8359 | aworcester at csusm.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From zachary.pelli at shu.edu Tue Oct 9 12:31:39 2018 From: zachary.pelli at shu.edu (Zachary L Pelli) Date: Tue, 9 Oct 2018 16:31:39 +0000 Subject: [Archivesspace_Users_Group] Server leaking resources? Slows after running a while. Message-ID: Hey all, We're having issue with our installation and I'm trying to narrow down what the problem is. After the application starts, it runs smoothly. After s few days, maybe a week, it slows to a crawl, frequently throwing 502 errors. I forgot to grab the logs before resetting, but I'll be sure to check them next time it happens. I have set the java heap space to 2500mb on a server with 4gb total memory. Running top command when the server was slow showed a constant 100% CPU usage and ~80% memory usage. After resetting, it shows 1-20% CPU usage and ~38% memory usage. I have a feeling that it may be time to upgrade to a more powerful server but I want to rule out any application-related issues before making that leap. Regards, Zach Pelli Digital Collections Infrastructure Developer Seton Hall University Libraries 973.275.2046 -------------- next part -------------- An HTML attachment was scrubbed... URL: From mickelj at wlu.edu Tue Oct 9 12:43:14 2018 From: mickelj at wlu.edu (Mickel, Jason) Date: Tue, 9 Oct 2018 16:43:14 +0000 Subject: [Archivesspace_Users_Group] Server leaking resources? Slows after running a while. In-Reply-To: References: Message-ID: <307eefde-e1b1-4938-812f-9fa8a6f9747e@Spark> Zach, What version of Java, ArchivesSpace, and OS are you on? We were seeing the same issues, but after upgrading to Java 8 (on CentOS 6 w/4GB RAM) with AS 2.5.0, it has been well-behaved. Hope that helps (and that I didn't just jinx us), Jason Jason T. Mickel, Ph.D. Assistant Professor & Director of Library Technology Leyburn Library M33 Washington & Lee University (540) 458-8653 mickelj at wlu.edu https://library.wlu.edu On Oct 9, 2018, 12:31 PM -0400, Zachary L Pelli , wrote: Hey all, We?re having issue with our installation and I?m trying to narrow down what the problem is. After the application starts, it runs smoothly. After s few days, maybe a week, it slows to a crawl, frequently throwing 502 errors. I forgot to grab the logs before resetting, but I?ll be sure to check them next time it happens. I have set the java heap space to 2500mb on a server with 4gb total memory. Running top command when the server was slow showed a constant 100% CPU usage and ~80% memory usage. After resetting, it shows 1-20% CPU usage and ~38% memory usage. I have a feeling that it may be time to upgrade to a more powerful server but I want to rule out any application-related issues before making that leap. Regards, Zach Pelli Digital Collections Infrastructure Developer Seton Hall University Libraries 973.275.2046 -------------- next part -------------- An HTML attachment was scrubbed... URL: From SPRINGK18 at ECU.EDU Tue Oct 9 13:19:51 2018 From: SPRINGK18 at ECU.EDU (Spring, Kelly) Date: Tue, 9 Oct 2018 17:19:51 +0000 Subject: [Archivesspace_Users_Group] agents as subjects Message-ID: <88516e1a27f7493596190238f6f8a98e@BDC-EX1.intra.ecu.edu> Hello all, Because ASpace considers persons, families, and corporate bodies that are subjects as Agents, how are others dealing with subdivisions? For example Lincoln, Abraham, 1809-1865-Friends and associates. Many thanks, Kelly Kelly Spring Access Archivist Associate Professor 4000 J.Y. Joyner Library, Mailstop 516 East Carolina University Greenville, NC 27858-4353 252-328-4039 springk18 at ecu.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From blake.carver at lyrasis.org Tue Oct 9 13:59:37 2018 From: blake.carver at lyrasis.org (Blake Carver) Date: Tue, 9 Oct 2018 17:59:37 +0000 Subject: [Archivesspace_Users_Group] Server leaking resources? Slows after running a while. In-Reply-To: References: Message-ID: Hey Zach, It's kind of hard to say what happened, seeing some errors in the logs would probably answer that. It's not a bad idea to give it some more memory, though if it's not a very large/busy site, 2 gigs should probably be enough. Is this a Windows server? ________________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Zachary L Pelli Sent: Tuesday, October 9, 2018 12:31:39 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Server leaking resources? Slows after running a while. Hey all, We?re having issue with our installation and I?m trying to narrow down what the problem is. After the application starts, it runs smoothly. After s few days, maybe a week, it slows to a crawl, frequently throwing 502 errors. I forgot to grab the logs before resetting, but I?ll be sure to check them next time it happens. I have set the java heap space to 2500mb on a server with 4gb total memory. Running top command when the server was slow showed a constant 100% CPU usage and ~80% memory usage. After resetting, it shows 1-20% CPU usage and ~38% memory usage. I have a feeling that it may be time to upgrade to a more powerful server but I want to rule out any application-related issues before making that leap. Regards, Zach Pelli Digital Collections Infrastructure Developer Seton Hall University Libraries 973.275.2046 From trthorn2 at ncsu.edu Tue Oct 9 14:05:23 2018 From: trthorn2 at ncsu.edu (Trevor Thornton) Date: Tue, 9 Oct 2018 14:05:23 -0400 Subject: [Archivesspace_Users_Group] Server leaking resources? Slows after running a while. In-Reply-To: References: Message-ID: We had similar issues until we adjusted the memory allocations in the startup script per the instructions here: https://github.com/archivesspace/tech-docs/blob/master/provisioning/tuning.md#application-settings On Tue, Oct 9, 2018 at 12:31 PM Zachary L Pelli wrote: > Hey all, > > > > We?re having issue with our installation and I?m trying to narrow down > what the problem is. After the application starts, it runs smoothly. After > s few days, maybe a week, it slows to a crawl, frequently throwing 502 > errors. I forgot to grab the logs before resetting, but I?ll be sure to > check them next time it happens. > > > > I have set the java heap space to 2500mb on a server with 4gb total > memory. Running top command when the server was slow showed a constant 100% > CPU usage and ~80% memory usage. After resetting, it shows 1-20% CPU usage > and ~38% memory usage. > > > > I have a feeling that it may be time to upgrade to a more powerful server > but I want to rule out any application-related issues before making that > leap. > > > > Regards, > > > > Zach Pelli > > Digital Collections Infrastructure Developer > > Seton Hall University Libraries > > 973.275.2046 > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > -- Trevor Thornton Applications Developer, Digital Library Initiatives North Carolina State University Libraries -------------- next part -------------- An HTML attachment was scrubbed... URL: From larry.weimer at nyhistory.org Tue Oct 9 14:14:18 2018 From: larry.weimer at nyhistory.org (Larry Weimer) Date: Tue, 9 Oct 2018 14:14:18 -0400 Subject: [Archivesspace_Users_Group] agents as subjects In-Reply-To: <88516e1a27f7493596190238f6f8a98e@BDC-EX1.intra.ecu.edu> References: <88516e1a27f7493596190238f6f8a98e@BDC-EX1.intra.ecu.edu> Message-ID: Kelly, At New-York Historical, we use the "add term/subdivision" function to attach one to the agent as subject at the resource level. I'm not happy about the fact that the subdivision is free text input, rather than being able to draw consistently from a subject authority list, but at least it's a way to attach a subdivision. Larry Larry Weimer Head of Archival Processing New-York Historical Society On Tue, Oct 9, 2018 at 1:20 PM Spring, Kelly wrote: > Hello all, > > > > Because ASpace considers persons, families, and corporate bodies that are > subjects as Agents, how are others dealing with subdivisions? For example > Lincoln, Abraham, 1809-1865?Friends and associates. > > > > Many thanks, > > Kelly > > > > > > > > > > > > > > > > Kelly Spring > > Access Archivist > > Associate Professor > > 4000 J.Y. Joyner Library, Mailstop 516 > > East Carolina University > > Greenville, NC 27858-4353 > > 252-328-4039 > > springk18 at ecu.edu > > > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > -- -------------- next part -------------- An HTML attachment was scrubbed... URL: From zachary.pelli at shu.edu Tue Oct 9 15:02:12 2018 From: zachary.pelli at shu.edu (Zachary L Pelli) Date: Tue, 9 Oct 2018 19:02:12 +0000 Subject: [Archivesspace_Users_Group] Server leaking resources? Slows after running a while. In-Reply-To: <307eefde-e1b1-4938-812f-9fa8a6f9747e@Spark> References: <307eefde-e1b1-4938-812f-9fa8a6f9747e@Spark> Message-ID: Thanks for the response, Java 1.7.0_181 running on RHEL 7.4. Maybe I?ll try updating to Java 1.8, but I?m not confident that will fix it. Regards, Zach From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Mickel, Jason Sent: Tuesday, October 9, 2018 12:43 PM To: archivesspace_users_group at lyralists.lyrasis.org; Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Server leaking resources? Slows after running a while. Zach, What version of Java, ArchivesSpace, and OS are you on? We were seeing the same issues, but after upgrading to Java 8 (on CentOS 6 w/4GB RAM) with AS 2.5.0, it has been well-behaved. Hope that helps (and that I didn't just jinx us), Jason Jason T. Mickel, Ph.D. Assistant Professor & Director of Library Technology Leyburn Library M33 Washington & Lee University (540) 458-8653 mickelj at wlu.edu https://library.wlu.edu On Oct 9, 2018, 12:31 PM -0400, Zachary L Pelli >, wrote: Hey all, We?re having issue with our installation and I?m trying to narrow down what the problem is. After the application starts, it runs smoothly. After s few days, maybe a week, it slows to a crawl, frequently throwing 502 errors. I forgot to grab the logs before resetting, but I?ll be sure to check them next time it happens. I have set the java heap space to 2500mb on a server with 4gb total memory. Running top command when the server was slow showed a constant 100% CPU usage and ~80% memory usage. After resetting, it shows 1-20% CPU usage and ~38% memory usage. I have a feeling that it may be time to upgrade to a more powerful server but I want to rule out any application-related issues before making that leap. Regards, Zach Pelli Digital Collections Infrastructure Developer Seton Hall University Libraries 973.275.2046 -------------- next part -------------- An HTML attachment was scrubbed... URL: From zachary.pelli at shu.edu Tue Oct 9 15:06:54 2018 From: zachary.pelli at shu.edu (Zachary L Pelli) Date: Tue, 9 Oct 2018 19:06:54 +0000 Subject: [Archivesspace_Users_Group] Server leaking resources? Slows after running a while. In-Reply-To: References: Message-ID: Hey Blake, Our server is running Java 1.7.0_181 on RHEL 7.4. Sadly the log was overwritten when AS was restarted. Silly mistake on my part. I'll catch it when it inevitably happens again. Thanks for the reply. Regards, Zach -----Original Message----- From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Blake Carver Sent: Tuesday, October 9, 2018 2:00 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Server leaking resources? Slows after running a while. Hey Zach, It's kind of hard to say what happened, seeing some errors in the logs would probably answer that. It's not a bad idea to give it some more memory, though if it's not a very large/busy site, 2 gigs should probably be enough. Is this a Windows server? ________________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Zachary L Pelli Sent: Tuesday, October 9, 2018 12:31:39 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Server leaking resources? Slows after running a while. Hey all, We're having issue with our installation and I'm trying to narrow down what the problem is. After the application starts, it runs smoothly. After s few days, maybe a week, it slows to a crawl, frequently throwing 502 errors. I forgot to grab the logs before resetting, but I'll be sure to check them next time it happens. I have set the java heap space to 2500mb on a server with 4gb total memory. Running top command when the server was slow showed a constant 100% CPU usage and ~80% memory usage. After resetting, it shows 1-20% CPU usage and ~38% memory usage. I have a feeling that it may be time to upgrade to a more powerful server but I want to rule out any application-related issues before making that leap. Regards, Zach Pelli Digital Collections Infrastructure Developer Seton Hall University Libraries 973.275.2046 _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org https://na01.safelinks.protection.outlook.com/?url=http%3A%2F%2Flyralists.lyrasis.org%2Fmailman%2Flistinfo%2Farchivesspace_users_group&data=01%7C01%7CZachary.pelli%40shu.edu%7Cdcc5bbf3df8f4e9a928708d62e10feda%7C51f07c2253b744dfb97ca13261d71075%7C1&sdata=fQcaBO%2BurHGoAWjk3UbXftP7VXdHPkUWE9wGTn1zoDY%3D&reserved=0 From kws2126 at columbia.edu Wed Oct 10 12:24:26 2018 From: kws2126 at columbia.edu (Kevin W. Schlottmann) Date: Wed, 10 Oct 2018 12:24:26 -0400 Subject: [Archivesspace_Users_Group] Maximum finding aid size In-Reply-To: References: <74FE33BA-9915-41F6-9065-8110EE5FB342@virginia.edu> Message-ID: Thanks all! And thanks Mark; it's good to know that large clusters of linked resources can become an issue, as we definitely have records that include hundreds of correspondents linked as agents. On Fri, Oct 5, 2018 at 5:08 PM Custer, Mark wrote: > Kevin, > > In addition to what Nancy and Steve have already mentioned, I'll add a few > other things to consider about the size of the records: > > > - Right now, a note cannot exceed 65k characters in ArchivesSpace. > The overall file might not even be that large, but if you have any really, > really, really long notes, you won't be able to import the file without > splitting up the note. > - If you have a single archival object that's linked to, say, 1,000 or > more digital objects, top containers, subjects, agents, or the like, then > things might not behave so well in the staff interface, etc. I've found > the number of linked records clustered on a single record to be more > problematic than a deeply hierarchical finding aid. As long as you don't > have many (or any) linked to over 500 things, I'd say that's good for > ASpace. We have a few above that, but not many. > - The tree view for finding aids has also recently been optimized to > work better for really flat listing, as well. See these good-natured notes > for a great explanation of the work done behind the scenes to accommodate > all sorts of different finding aids: > *https://github.com/archivesspace/archivesspace/blob/615fe43e946cbf672e2c35a6c9b79ac6b11a136a/backend/app/model/large_tree.rb#L1-L49* > > > > I can also say that we don't have any finding aids as large as 100MB ? We > have a few that run the gamut from 10 - 40 MB, though, and those are > working well. > > Mark > > > > -----Original Message----- > From: archivesspace_users_group-bounces at lyralists.lyrasis.org [ > mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org > ] On Behalf Of > Kennedy, Nancy > Sent: Friday, 05 October, 2018 4:08 PM > To: Archivesspace Users Group < > archivesspace_users_group at lyralists.lyrasis.org> > Subject: Re: [Archivesspace_Users_Group] Maximum finding aid size > > We also have finding aids that large (about 10 or so that are larger than > 10MB). I'd definitely recommend 2.5 if you will need to work with large > records. Prior to updating to 2.5, the load times could mean long wait > times to view or edit. In the last few weeks, we've added a record that is > now over 100MB, and takes about 15 minutes to export to EAD. > > In the past, in previous systems, we were unable to keep records of this > size united and had split a few very large records into separate resources > due to size. It's always been hard to re-unite / present that scenario in > discovery systems. So far, archivesspace is doing a better job of scaling > to handle our size extremes. > > Nancy > > > > > > > -----Original Message----- > From: archivesspace_users_group-bounces at lyralists.lyrasis.org < > archivesspace_users_group-bounces at lyralists.lyrasis.org> On Behalf Of > Majewski, Steven Dennis (sdm7g) > Sent: Friday, October 05, 2018 3:28 PM > To: Archivesspace Users Group < > archivesspace_users_group at lyralists.lyrasis.org> > Subject: Re: [Archivesspace_Users_Group] Maximum finding aid size > > > I?ve recently imported a 25MB EAD file as well as some around 10-15MB. > It took a significant amount of time to ingest ? about an hour. > This was on a test server with minimal load other than that job, so you > may want to schedule your ingest at off hours. > Definitely do it on a test server first, because it?s difficult to back > out of if you need to fix something and try again. > > ( This was using the current version (v2.5.0). Some very early versions > were unacceptably slow. ) > > > I think the primary overhead is in creating objects, more than the EAD > parsing, so it probably scales by some other order of complexity rather > than just text size. > i.e. creating a very large bioghist or other note is still only creating a > single object and is probably a single MySQL operation, while turning a > long list of agent names into agent records and linking them to the > resource is many operations. > > > ? Steve Majewski > > > > > On Oct 5, 2018, at 3:00 PM, Kevin W. Schlottmann > wrote: > > > > Hi all, > > > > Does anyone have a sense of where the size limitations are in > > ArchivesSpace? We have some very large finding aids (10+ MB EAD) that > > we hope to import, manage, and publish using AS. I would image that > > other institutions have large finding aids, and I'm curious to know > > what issues we might run into. > > > > Best, > > > > Kevin > > -- > > Kevin Schlottmann > > Head of Archives Processing > > Rare Book & Manuscript Library > > Butler Library, Room 801 > > Columbia University > > 535 W. 114th St., New York, NY 10027 > > (212) 854-8483 > > > > _______________________________________________ > > Archivesspace_Users_Group mailing list > > Archivesspace_Users_Group at lyralists.lyrasis.org > > https://na01.safelinks.protection.outlook.com/?url=http%3A%2F%2Flyrali > > sts.lyrasis.org%2Fmailman%2Flistinfo%2Farchivesspace_users_grou&da > > ta=02%7C01%7Cmark.custer%40yale.edu%7C4ceb88a237be4d5f3f5e08d62afe373d > > %7Cdd8cbebb21394df8b4114e3e87abeb5c%7C0%7C0%7C636743668695267673&s > > data=mbglfUrCPnQFTF1VkDRbbm1hd7nJnr%2F%2B4%2F%2BMFgRKi6A%3D&reserv > > ed=0 > > p > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > > https://na01.safelinks.protection.outlook.com/?url=http%3A%2F%2Flyralists.lyrasis.org%2Fmailman%2Flistinfo%2Farchivesspace_users_group&data=02%7C01%7Cmark.custer%40yale.edu%7C4ceb88a237be4d5f3f5e08d62afe373d%7Cdd8cbebb21394df8b4114e3e87abeb5c%7C0%7C0%7C636743668695267673&sdata=fD%2FaVX3oK%2FW%2FrvpBVZxy23ofjIixdmTtHyHCSlIYqzA%3D&reserved=0 > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > -- Kevin Schlottmann Head of Archives Processing Rare Book & Manuscript Library Butler Library, Room 801 Columbia University 535 W. 114th St., New York, NY 10027 (212) 854-8483 -------------- next part -------------- An HTML attachment was scrubbed... URL: From mblair1 at stedwards.edu Wed Oct 10 13:34:03 2018 From: mblair1 at stedwards.edu (Megan Firestone) Date: Wed, 10 Oct 2018 12:34:03 -0500 Subject: [Archivesspace_Users_Group] Alma Integration Message-ID: Hi, We us Alma as our library ILS here, so we have been looking at the possibility of integrating Alma and ArchivesSpace. I was curious if anyone else is interested in this type of integration and if there is any work being done? Thanks! Megan -- Megan M. Firestone Archivist and Public Services Librarian Munday Library St. Edward's University 3001 S. Congress Ave. Austin, TX 78704 512.428.1047 -------------- next part -------------- An HTML attachment was scrubbed... URL: From jazairi at bc.edu Wed Oct 10 13:52:16 2018 From: jazairi at bc.edu (Adam Jazairi) Date: Wed, 10 Oct 2018 13:52:16 -0400 Subject: [Archivesspace_Users_Group] Alma Integration In-Reply-To: References: Message-ID: Hi Megan, We're also interested in such an integration, but we haven't started working on it yet. The University of Denver Libraries recently released a plugin that might be of interest: https://github.com/duspeccoll/alma_integrations Adam On Wed, Oct 10, 2018 at 1:34 PM Megan Firestone wrote: > Hi, > > We us Alma as our library ILS here, so we have been looking at the > possibility of integrating Alma and ArchivesSpace. I was curious if anyone > else is interested in this type of integration and if there is any work > being done? > > Thanks! > Megan > > -- > Megan M. Firestone > Archivist and Public Services Librarian > Munday Library > St. Edward's University > 3001 S. Congress Ave. > Austin, TX 78704 > 512.428.1047 > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > -- Adam Jazairi Digital Repository Services Boston College Libraries (617) 552-1404 adam.jazairi at bc.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From jvik at utdallas.edu Wed Oct 10 14:45:05 2018 From: jvik at utdallas.edu (Vik, Gloria) Date: Wed, 10 Oct 2018 18:45:05 +0000 Subject: [Archivesspace_Users_Group] Alma Integration In-Reply-To: References: Message-ID: <490281a1c295468782539710ea23723d@utdallas.edu> Hi, We would be interested in integrating Alma and ArchivesSpace, but haven?t heard of any work being done toward it yet. Thank you, Jean Gloria Jean Vik Associate Library Director for Systems The University of Texas at Dallas Eugene McDermott Library Tel. 972-883-2623 Fax 972-883-2473 jvik at utdallas.edu From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Megan Firestone Sent: Wednesday, October 10, 2018 12:34 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Alma Integration Hi, We us Alma as our library ILS here, so we have been looking at the possibility of integrating Alma and ArchivesSpace. I was curious if anyone else is interested in this type of integration and if there is any work being done? Thanks! Megan -- Megan M. Firestone Archivist and Public Services Librarian Munday Library St. Edward's University 3001 S. Congress Ave. Austin, TX 78704 512.428.1047 -------------- next part -------------- An HTML attachment was scrubbed... URL: From shorowitz at haverford.edu Wed Oct 10 14:57:56 2018 From: shorowitz at haverford.edu (Sarah Horowitz) Date: Wed, 10 Oct 2018 14:57:56 -0400 Subject: [Archivesspace_Users_Group] Alma Integration In-Reply-To: <490281a1c295468782539710ea23723d@utdallas.edu> References: <490281a1c295468782539710ea23723d@utdallas.edu> Message-ID: <9FDC7240-7ABA-4C19-A221-5B0C6CC0CCE8@haverford.edu> We are currently in the midst of a migration to Alma and would be very interested in an integration of Alma and ASpace. -- Sarah Horowitz Curator of Rare Books and Manuscripts Head of Quaker & Special Collections Haverford College 370 Lancaster Ave. Haverford, PA 19041 > On Oct 10, 2018, at 2:45 PM, Vik, Gloria wrote: > > Hi, > We would be interested in integrating Alma and ArchivesSpace, but haven?t heard of any work being done toward it yet. > > Thank you, > Jean > > Gloria Jean Vik > Associate Library Director for Systems > The University of Texas at Dallas > Eugene McDermott Library > Tel. 972-883-2623 > Fax 972-883-2473 > jvik at utdallas.edu > > > > From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Megan Firestone > Sent: Wednesday, October 10, 2018 12:34 PM > To: Archivesspace Users Group > Subject: [Archivesspace_Users_Group] Alma Integration > > Hi, > > We us Alma as our library ILS here, so we have been looking at the possibility of integrating Alma and ArchivesSpace. I was curious if anyone else is interested in this type of integration and if there is any work being done? > > Thanks! > Megan > > -- > Megan M. Firestone > Archivist and Public Services Librarian > Munday Library > St. Edward's University > 3001 S. Congress Ave. > Austin, TX 78704 > 512.428.1047 > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From afocke at rice.edu Wed Oct 10 16:59:30 2018 From: afocke at rice.edu (Amanda Focke) Date: Wed, 10 Oct 2018 15:59:30 -0500 Subject: [Archivesspace_Users_Group] Alma Integration In-Reply-To: References: Message-ID: <5BBE6832.8010908@rice.edu> We are implementing Alma here at Rice University, over the coming year, and are interested in an ArchivesSpace integration. Would love to keep in touch with others who are doing this! Amanda Focke Rice University On 10/10/2018 12:34 PM, Megan Firestone wrote: > Hi, > > We us Alma as our library ILS here, so we have been looking at the > possibility of integrating Alma and ArchivesSpace. I was curious if > anyone else is interested in this type of integration and if there is > any work being done? > > Thanks! > Megan > > -- > Megan M. Firestone > Archivist and Public Services Librarian > Munday Library > St. Edward's University > 3001 S. Congress Ave. > Austin, TX 78704 > 512.428.1047 > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Amanda Focke, CA, DAS Asst. Head of Woodson Research Center Fondren Library Rice University 6100 Main St. MS-44 Houston, TX 77005 afocke at rice.edu | 713-348-2124 http://library.rice.edu/woodson -------------- next part -------------- An HTML attachment was scrubbed... URL: From ltang5 at lib.msu.edu Wed Oct 10 17:08:57 2018 From: ltang5 at lib.msu.edu (Tang, Lydia) Date: Wed, 10 Oct 2018 21:08:57 +0000 Subject: [Archivesspace_Users_Group] Alma Integration In-Reply-To: <5BBE6832.8010908@rice.edu> References: <5BBE6832.8010908@rice.edu> Message-ID: <8E0B10C0-5DD7-4E43-9EAA-FC93A8BCFB91@lib.msu.edu> At Michigan State, we use Sierra as an ILS. I?d love to hear from people who are interested in an integration with this program as well! Sounds like we need a Task Force in partnership with the Integrations subteam? ? On a completely unrelated note, there is more activity on the subject of CUIs. *If* they were displayed in the resource tree of the Staff Interface, where would you like them? To the left of everything, or perhaps to replace the Material Type column? https://archivesspace.atlassian.net/browse/ANW-780 Thanks for your thoughts, all! Lydia From: on behalf of Amanda Focke Organization: Rice University Reply-To: Archivesspace Users Group Date: Wednesday, October 10, 2018 at 4:59 PM To: "archivesspace_users_group at lyralists.lyrasis.org" Subject: Re: [Archivesspace_Users_Group] Alma Integration We are implementing Alma here at Rice University, over the coming year, and are interested in an ArchivesSpace integration. Would love to keep in touch with others who are doing this! Amanda Focke Rice University On 10/10/2018 12:34 PM, Megan Firestone wrote: Hi, We us Alma as our library ILS here, so we have been looking at the possibility of integrating Alma and ArchivesSpace. I was curious if anyone else is interested in this type of integration and if there is any work being done? Thanks! Megan -- Megan M. Firestone Archivist and Public Services Librarian Munday Library St. Edward's University 3001 S. Congress Ave. Austin, TX 78704 512.428.1047 _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Amanda Focke, CA, DAS Asst. Head of Woodson Research Center Fondren Library Rice University 6100 Main St. MS-44 Houston, TX 77005 afocke at rice.edu | 713-348-2124 http://library.rice.edu/woodson From Kevin.Clair at du.edu Wed Oct 10 17:39:54 2018 From: Kevin.Clair at du.edu (Kevin Clair) Date: Wed, 10 Oct 2018 21:39:54 +0000 Subject: [Archivesspace_Users_Group] Alma Integration In-Reply-To: References: Message-ID: <617FA7AC-E750-4897-B0D6-C329807559FF@du.edu> To elaborate on that plugin: At Denver we create MARC records for each collection once it?s ready to be published and sent to the catalog. To automate that, we dedicated one of the user-defined string fields to the Alma MMS ID, which is the hook that its Bibliographic API uses. The plugin asks you to provide a Resource as input. From there it checks if that Resource has an MMS ID provided in the user-defined fields. If no, it asks if you?d like to create one (using the ArchivesSpace MARC export); if yes, it looks for any holdings records attached to the MARC record with that MMS ID, and provides you the option to create new holdings records if you wish. A lot of the code in the plugin is hard-coded for the way we have Alma set up at DU. I?m working on setting some of those things (holdings codes, etc.) up as configurable options so that other Alma users can implement this without having to get into too much of the actual plugin code to set it up for their instance. It also doesn?t do anything with item records, which is the next major feature I want to build into it. I?m happy to answer other questions about this! -k From: on behalf of Adam Jazairi Reply-To: Archivesspace Group Date: Wednesday, October 10, 2018 at 11:52 AM To: Archivesspace Group Subject: Re: [Archivesspace_Users_Group] Alma Integration Hi Megan, We're also interested in such an integration, but we haven't started working on it yet. The University of Denver Libraries recently released a plugin that might be of interest: https://github.com/duspeccoll/alma_integrations Adam On Wed, Oct 10, 2018 at 1:34 PM Megan Firestone > wrote: Hi, We us Alma as our library ILS here, so we have been looking at the possibility of integrating Alma and ArchivesSpace. I was curious if anyone else is interested in this type of integration and if there is any work being done? Thanks! Megan -- Megan M. Firestone Archivist and Public Services Librarian Munday Library St. Edward's University 3001 S. Congress Ave. Austin, TX 78704 512.428.1047 _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Adam Jazairi Digital Repository Services Boston College Libraries (617) 552-1404 adam.jazairi at bc.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From luftsche at usc.edu Wed Oct 10 19:27:34 2018 From: luftsche at usc.edu (Susan Luftschein) Date: Wed, 10 Oct 2018 23:27:34 +0000 Subject: [Archivesspace_Users_Group] Recent ASpace release and continuing problems with MARC export Message-ID: Hi Christine, We installed the recent update on our test server, and I tested a MARC export. See attached. The update is stripping out subfield b in the 110 and 610 fields. I'm looking at the JIRA ticket for this (ANW-779) and the second bullet point does not seem to have been overaddrssed-in other words, subfield b is being stripped out regardless of the fact that there is a subordinate name entry. In the example I'm including, the full corporate entity that should be showing up in the 110 and 610 fields is California. Governor's Commission on the Los Angeles Riots. Thanks, Sue Sue Luftschein, Ph.D. Head of Special Collections/Archival & Metadata Librarian USC Libraries Special Collections University of Southern California Doheny Memorial Library 3550 Trousdale Parkway, Room 207 Los Angeles, CA 90089-0189 tel:213-740-4046 fax:213-740-2343 luftsche at usc.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: test MARC record.pdf Type: application/pdf Size: 187753 bytes Desc: test MARC record.pdf URL: From racheltrent at gwu.edu Thu Oct 11 09:17:43 2018 From: racheltrent at gwu.edu (Rachel Trent) Date: Thu, 11 Oct 2018 09:17:43 -0400 Subject: [Archivesspace_Users_Group] Server leaking resources? Slows after running a while. In-Reply-To: References: Message-ID: After implementing the configurations at the tuning page that Trevor linked to ( https://github.com/archivesspace/tech-docs/blob/master/provisioning/tuning.md#application-settings) and additional MySQL tweaks, we also found it helpful to set up a chron job to restart the ASpace every night. This clears some thread/memory that build up in ASpace, particularly with the java apps. So far, we haven't run into problems yet with this method, although it's only been about two weeks so far. Rachel Trent Digital Services Manager Special Collections Research Center Gelman Library, George Washington University 2130 H Street NW Washington DC 20052 202.994.4824 racheltrent at gwu.edu On Tue, Oct 9, 2018 at 3:07 PM Zachary L Pelli wrote: > Hey Blake, > > Our server is running Java 1.7.0_181 on RHEL 7.4. > > Sadly the log was overwritten when AS was restarted. Silly mistake on my > part. I'll catch it when it inevitably happens again. > > Thanks for the reply. > > Regards, > Zach > > -----Original Message----- > From: archivesspace_users_group-bounces at lyralists.lyrasis.org < > archivesspace_users_group-bounces at lyralists.lyrasis.org> On Behalf Of > Blake Carver > Sent: Tuesday, October 9, 2018 2:00 PM > To: Archivesspace Users Group < > archivesspace_users_group at lyralists.lyrasis.org> > Subject: Re: [Archivesspace_Users_Group] Server leaking resources? Slows > after running a while. > > Hey Zach, > It's kind of hard to say what happened, seeing some errors in the logs > would probably answer that. > It's not a bad idea to give it some more memory, though if it's not a very > large/busy site, 2 gigs should probably be enough. > Is this a Windows server? > > > > > ________________________________________ > From: archivesspace_users_group-bounces at lyralists.lyrasis.org < > archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of > Zachary L Pelli > Sent: Tuesday, October 9, 2018 12:31:39 PM > To: archivesspace_users_group at lyralists.lyrasis.org > Subject: [Archivesspace_Users_Group] Server leaking resources? Slows > after running a while. > > Hey all, > > We're having issue with our installation and I'm trying to narrow down > what the problem is. After the application starts, it runs smoothly. After > s few days, maybe a week, it slows to a crawl, frequently throwing 502 > errors. I forgot to grab the logs before resetting, but I'll be sure to > check them next time it happens. > > I have set the java heap space to 2500mb on a server with 4gb total > memory. Running top command when the server was slow showed a constant 100% > CPU usage and ~80% memory usage. After resetting, it shows 1-20% CPU usage > and ~38% memory usage. > > I have a feeling that it may be time to upgrade to a more powerful server > but I want to rule out any application-related issues before making that > leap. > > Regards, > > Zach Pelli > Digital Collections Infrastructure Developer Seton Hall University > Libraries > 973.275.2046 > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > > https://na01.safelinks.protection.outlook.com/?url=http%3A%2F%2Flyralists.lyrasis.org%2Fmailman%2Flistinfo%2Farchivesspace_users_group&data=01%7C01%7CZachary.pelli%40shu.edu%7Cdcc5bbf3df8f4e9a928708d62e10feda%7C51f07c2253b744dfb97ca13261d71075%7C1&sdata=fQcaBO%2BurHGoAWjk3UbXftP7VXdHPkUWE9wGTn1zoDY%3D&reserved=0 > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > -------------- next part -------------- An HTML attachment was scrubbed... URL: From blake.carver at lyrasis.org Thu Oct 11 10:07:46 2018 From: blake.carver at lyrasis.org (Blake Carver) Date: Thu, 11 Oct 2018 14:07:46 +0000 Subject: [Archivesspace_Users_Group] Server leaking resources? Slows after running a while. In-Reply-To: References: , Message-ID: We used to restart every night. So far with the newer releases we've been fine with not restarting until necessary. Many of our sites have been up for weeks now with no troubles. That being said, it's not a bad idea to just restart things nightly, or weekly, it doesn't cause any troubles and can help keep it from crashing if something goes sideways. ________________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Rachel Trent Sent: Thursday, October 11, 2018 9:17:43 AM To: archivesspace_users_group at lyralists.lyrasis.org Subject: Re: [Archivesspace_Users_Group] Server leaking resources? Slows after running a while. After implementing the configurations at the tuning page that Trevor linked to (https://github.com/archivesspace/tech-docs/blob/master/provisioning/tuning.md#application-settings) and additional MySQL tweaks, we also found it helpful to set up a chron job to restart the ASpace every night. This clears some thread/memory that build up in ASpace, particularly with the java apps. So far, we haven't run into problems yet with this method, although it's only been about two weeks so far. Rachel Trent Digital Services Manager Special Collections Research Center Gelman Library, George Washington University 2130 H Street NW Washington DC 20052 202.994.4824 racheltrent at gwu.edu On Tue, Oct 9, 2018 at 3:07 PM Zachary L Pelli > wrote: Hey Blake, Our server is running Java 1.7.0_181 on RHEL 7.4. Sadly the log was overwritten when AS was restarted. Silly mistake on my part. I'll catch it when it inevitably happens again. Thanks for the reply. Regards, Zach -----Original Message----- From: archivesspace_users_group-bounces at lyralists.lyrasis.org > On Behalf Of Blake Carver Sent: Tuesday, October 9, 2018 2:00 PM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Server leaking resources? Slows after running a while. Hey Zach, It's kind of hard to say what happened, seeing some errors in the logs would probably answer that. It's not a bad idea to give it some more memory, though if it's not a very large/busy site, 2 gigs should probably be enough. Is this a Windows server? ________________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Zachary L Pelli > Sent: Tuesday, October 9, 2018 12:31:39 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Server leaking resources? Slows after running a while. Hey all, We're having issue with our installation and I'm trying to narrow down what the problem is. After the application starts, it runs smoothly. After s few days, maybe a week, it slows to a crawl, frequently throwing 502 errors. I forgot to grab the logs before resetting, but I'll be sure to check them next time it happens. I have set the java heap space to 2500mb on a server with 4gb total memory. Running top command when the server was slow showed a constant 100% CPU usage and ~80% memory usage. After resetting, it shows 1-20% CPU usage and ~38% memory usage. I have a feeling that it may be time to upgrade to a more powerful server but I want to rule out any application-related issues before making that leap. Regards, Zach Pelli Digital Collections Infrastructure Developer Seton Hall University Libraries 973.275.2046 _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org https://na01.safelinks.protection.outlook.com/?url=http%3A%2F%2Flyralists.lyrasis.org%2Fmailman%2Flistinfo%2Farchivesspace_users_group&data=01%7C01%7CZachary.pelli%40shu.edu%7Cdcc5bbf3df8f4e9a928708d62e10feda%7C51f07c2253b744dfb97ca13261d71075%7C1&sdata=fQcaBO%2BurHGoAWjk3UbXftP7VXdHPkUWE9wGTn1zoDY%3D&reserved=0 _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group From KennedyN at si.edu Thu Oct 11 14:16:55 2018 From: KennedyN at si.edu (Kennedy, Nancy) Date: Thu, 11 Oct 2018 18:16:55 +0000 Subject: [Archivesspace_Users_Group] Access term plugins Message-ID: All, Does anyone have plugins to adjust display of subject and agent terms? For both ongoing description and legacy cleanup, we would like to make it easier for our users to address shared terms and similar/duplicate terms. Shared terms: In the Subject (or Agent) record, we'd like to display the used_within_repository data, resolved to the repo_code or name. It is difficult for our staff users to merge or cleanup subject records, without knowing which other repositories are also using the term. Right now, only admin users can tell if a term is shared across repositories, making it hard for users to coordinate merges. Similar terms: We have terms that are duplicates, and others that are similar, but have a different type, for example. Ideally, our users would also like to see the first_term_type on screen, from within the context of the resource record or even within the typeahead. While users have various methods for getting around the first_term_type issues, we're looking for ways to make the term type more easily accessible in searches, typeahead, or within the context of a resource record. We'd like to ease the learning curve by making the data more immediately visible, rather than needing a lot of click-through to verify. We are in the earliest of planning stages, and would appreciate any tips - or if you've already done something similar, would love to see what you're doing to help distinguish similar terms / shared terms. Thanks, Nancy Nancy Kennedy Smithsonian Institution kennedyn at si.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From mark.custer at yale.edu Thu Oct 11 14:59:54 2018 From: mark.custer at yale.edu (Custer, Mark) Date: Thu, 11 Oct 2018 18:59:54 +0000 Subject: [Archivesspace_Users_Group] Access term plugins In-Reply-To: References: Message-ID: Nancy, Just a quick note to say, primarily, HEAR, HEAR!!! ? Now, as for tips, I?d also suggest that ?shared terms? just cannot be reviewed in the staff interface at this time, even if you switch repositories like a pro with multiple browsers. The reason: what you see in the ?Linked Records? section is not actually the records that are linked according to the database (so, it?s an inaccurate label name for the time being). Instead, what you see there is the result of a search for the name of that record ? so that whole situation is even worse right now, since admins can be led astray if they look to the staff interface at all for this type of work. I just made an example in ?test.archivesspace.org? to illustrate the issue, but here?s what the data behind the scenes looks like: Agent URL: http://test.archivesspace.org/staff/agents/agent_person/807 Agent Name: Doe, Jane Linked to: repository/2/resources/151 Agent URL: http://test.archivesspace.org/staff/agents/agent_person/809 Agent Name: Doe, Jane Linked to: repsotiory/3/resources/114 Okay, so here?s the rub: When you?re logged in to repository 2, when you access agent_person/807, the linked record that you see is ?resources/151?. Okay, that?s right. Switch to agent_person/809, and the linked record that you see is ?resources/151?. O?kay? (that?s not right)?. Now switch to repository 3. When you access agent_person/807, the linked record that you see is ?resources/114?. Switch to agent_person/809, and the linked record that you see is ?resources/114? yet again. Yikes! So, that needs to be addressed first and foremost in my opinion. People can have the same name, of course, so a search for that alone often doesn?t cut it. But, if the search was done on the database ID and then confined to that specific field in the index, sure, that would work. But as things stand now, all agent merging (at the very least) needs to be done outside of the staff interface, especially for the other reasons that you mention. In fact, we?re going through a project like that right now, and my colleague Alicia Detelich has written some great ways to extract that data so that you can review the actual, honest-to-goodness links in a spreadsheet format outside of ArchivesSpace. I guess if you have a database where everything is perfect this isn?t an issue, but given that you can create agent records with the same string since as long as the ?source? and/or ?rules? differs it will be considered unique, this is definitely an issue that we?re having to deal with, and I imagine that not everyone has perfect data ? And I?ll also add that we?d really, really, really like to see the updates that you mention for ?similar terms? as well. The typeahead is nice, but doesn?t show enough info for anyone to make a decision about what to link to, exactly for the reasons that you mentioned (e.g. is that term ?Actors? a topical term or an occupation term, and what about the one after that?). I feel like someone has created some mockups before about how to help distinguish typeahead suggestions, but I can?t seem to find that in JIRA right now. Maybe someone else remembers the ticket(s)? Mark From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Kennedy, Nancy Sent: Thursday, 11 October, 2018 2:17 PM To: Archivesspace Users Group (archivesspace_users_group at lyralists.lyrasis.org) Subject: [Archivesspace_Users_Group] Access term plugins All, Does anyone have plugins to adjust display of subject and agent terms? For both ongoing description and legacy cleanup, we would like to make it easier for our users to address shared terms and similar/duplicate terms. Shared terms: In the Subject (or Agent) record, we?d like to display the used_within_repository data, resolved to the repo_code or name. It is difficult for our staff users to merge or cleanup subject records, without knowing which other repositories are also using the term. Right now, only admin users can tell if a term is shared across repositories, making it hard for users to coordinate merges. Similar terms: We have terms that are duplicates, and others that are similar, but have a different type, for example. Ideally, our users would also like to see the first_term_type on screen, from within the context of the resource record or even within the typeahead. While users have various methods for getting around the first_term_type issues, we?re looking for ways to make the term type more easily accessible in searches, typeahead, or within the context of a resource record. We?d like to ease the learning curve by making the data more immediately visible, rather than needing a lot of click-through to verify. We are in the earliest of planning stages, and would appreciate any tips ? or if you?ve already done something similar, would love to see what you?re doing to help distinguish similar terms / shared terms. Thanks, Nancy Nancy Kennedy Smithsonian Institution kennedyn at si.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From KennedyN at si.edu Thu Oct 11 16:10:18 2018 From: KennedyN at si.edu (Kennedy, Nancy) Date: Thu, 11 Oct 2018 20:10:18 +0000 Subject: [Archivesspace_Users_Group] Access term plugins In-Reply-To: References: Message-ID: Thanks, Mark. Yeah ? I?d think we don?t necessarily want to deal with the Linked Records. I?ve seen search problems there, listing records that are not in fact linked. There?s another downside too: even if accurate, if I list all records linked to Photographs, I could easily end up with so many paginated results that users would have to do a lot of combing. A summary of the repositories using the term could be enough, and possibly more effective than the firehose. What?s interesting is that when logged into repo2 , I do seem to have some access to information about what repo3 is using. For example, when logged into repo 2, I seem to be able to search ?repositories/3? to see which agents are used by that other repo. I can also search my own repo to see what I?m using. But what?s interesting is that, in a way, I can tell what seems to be used elsewhere. Probably due to the used_within_repository field, unless there is something else going on here. In the sandbox (v2.5), this seems to return ?Flintstone, Frederick? ? no matter which repository I?ve logged into I seem to be able to search for what repo2 is using: http://sandbox.archivesspace.org/agents?q="/repositories/2" http://sandbox.archivesspace.org/agents/agent_person/4 The Flintstone record is linked to an accession in repo2. Looking at the solr and json records, it seems that this might be happening due to the used_within_repository field. It could be good enough (maybe even ideal) for my repo 27 just to know to go talk to repo 32, even if they can?t tell which specific record is involved. "response": { "numFound": 279, "start": 0, "docs": [ { "id": "/subjects/12312", "title": "Caribbean", "json": \"used_within_repositories\":[\"/repositories/27\",\"/repositories/32\"] "used_within_repository": [ "/repositories/27", "/repositories/32" ], "used_within_published_repository": [ "/repositories/27", "/repositories/32" ] } From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Custer, Mark Sent: Thursday, October 11, 2018 3:00 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Access term plugins Nancy, Just a quick note to say, primarily, HEAR, HEAR!!! ? Now, as for tips, I?d also suggest that ?shared terms? just cannot be reviewed in the staff interface at this time, even if you switch repositories like a pro with multiple browsers. The reason: what you see in the ?Linked Records? section is not actually the records that are linked according to the database (so, it?s an inaccurate label name for the time being). Instead, what you see there is the result of a search for the name of that record ? so that whole situation is even worse right now, since admins can be led astray if they look to the staff interface at all for this type of work. I just made an example in ?test.archivesspace.org? to illustrate the issue, but here?s what the data behind the scenes looks like: Agent URL: http://test.archivesspace.org/staff/agents/agent_person/807 Agent Name: Doe, Jane Linked to: repository/2/resources/151 Agent URL: http://test.archivesspace.org/staff/agents/agent_person/809 Agent Name: Doe, Jane Linked to: repsotiory/3/resources/114 Okay, so here?s the rub: When you?re logged in to repository 2, when you access agent_person/807, the linked record that you see is ?resources/151?. Okay, that?s right. Switch to agent_person/809, and the linked record that you see is ?resources/151?. O?kay? (that?s not right)?. Now switch to repository 3. When you access agent_person/807, the linked record that you see is ?resources/114?. Switch to agent_person/809, and the linked record that you see is ?resources/114? yet again. Yikes! So, that needs to be addressed first and foremost in my opinion. People can have the same name, of course, so a search for that alone often doesn?t cut it. But, if the search was done on the database ID and then confined to that specific field in the index, sure, that would work. But as things stand now, all agent merging (at the very least) needs to be done outside of the staff interface, especially for the other reasons that you mention. In fact, we?re going through a project like that right now, and my colleague Alicia Detelich has written some great ways to extract that data so that you can review the actual, honest-to-goodness links in a spreadsheet format outside of ArchivesSpace. I guess if you have a database where everything is perfect this isn?t an issue, but given that you can create agent records with the same string since as long as the ?source? and/or ?rules? differs it will be considered unique, this is definitely an issue that we?re having to deal with, and I imagine that not everyone has perfect data ? And I?ll also add that we?d really, really, really like to see the updates that you mention for ?similar terms? as well. The typeahead is nice, but doesn?t show enough info for anyone to make a decision about what to link to, exactly for the reasons that you mentioned (e.g. is that term ?Actors? a topical term or an occupation term, and what about the one after that?). I feel like someone has created some mockups before about how to help distinguish typeahead suggestions, but I can?t seem to find that in JIRA right now. Maybe someone else remembers the ticket(s)? Mark From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Kennedy, Nancy Sent: Thursday, 11 October, 2018 2:17 PM To: Archivesspace Users Group (archivesspace_users_group at lyralists.lyrasis.org) > Subject: [Archivesspace_Users_Group] Access term plugins All, Does anyone have plugins to adjust display of subject and agent terms? For both ongoing description and legacy cleanup, we would like to make it easier for our users to address shared terms and similar/duplicate terms. Shared terms: In the Subject (or Agent) record, we?d like to display the used_within_repository data, resolved to the repo_code or name. It is difficult for our staff users to merge or cleanup subject records, without knowing which other repositories are also using the term. Right now, only admin users can tell if a term is shared across repositories, making it hard for users to coordinate merges. Similar terms: We have terms that are duplicates, and others that are similar, but have a different type, for example. Ideally, our users would also like to see the first_term_type on screen, from within the context of the resource record or even within the typeahead. While users have various methods for getting around the first_term_type issues, we?re looking for ways to make the term type more easily accessible in searches, typeahead, or within the context of a resource record. We?d like to ease the learning curve by making the data more immediately visible, rather than needing a lot of click-through to verify. We are in the earliest of planning stages, and would appreciate any tips ? or if you?ve already done something similar, would love to see what you?re doing to help distinguish similar terms / shared terms. Thanks, Nancy Nancy Kennedy Smithsonian Institution kennedyn at si.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From eloehr at smith.edu Thu Oct 11 18:23:02 2018 From: eloehr at smith.edu (Eric Loehr) Date: Thu, 11 Oct 2018 18:23:02 -0400 Subject: [Archivesspace_Users_Group] Problem with finding newly created records Message-ID: Hi all, We've recently upgraded to ArchivesSpace 2.5.0 on our local test server and discovered that while we can save the new resource records without error, they do not appear to have actually been created -- or at least after closing the record it's impossible to find it. Has anyone else run into this, or do you have suggestions on a solution? Thanks - - Eric -- Eric Loehr Head of Library Technology Services Smith College Libraries eloehr at smith.edu (413) 585-2969 *Young Library is now our central campus hub. The latest information is on the Smith College Libraries web site . * *Please don't hesitate to be in touch with questions, comments or feedback -- Ask Us! * -------------- next part -------------- An HTML attachment was scrubbed... URL: From blake.carver at lyrasis.org Thu Oct 11 18:58:47 2018 From: blake.carver at lyrasis.org (Blake Carver) Date: Thu, 11 Oct 2018 22:58:47 +0000 Subject: [Archivesspace_Users_Group] Problem with finding newly created records In-Reply-To: References: Message-ID: Sounds like maybe an indexer issue. Try checking the logs for errors, or just force a full reindex and see if the new records show up. Sometimes the index gets in a bad state and needs to be kicked into shape. ________________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Eric Loehr Sent: Thursday, October 11, 2018 6:23:02 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Problem with finding newly created records Hi all, We've recently upgraded to ArchivesSpace 2.5.0 on our local test server and discovered that while we can save the new resource records without error, they do not appear to have actually been created -- or at least after closing the record it's impossible to find it. Has anyone else run into this, or do you have suggestions on a solution? Thanks - - Eric -- Eric Loehr Head of Library Technology Services Smith College Libraries eloehr at smith.edu (413) 585-2969 Young Library is now our central campus hub. The latest information is on the Smith College Libraries web site. Please don't hesitate to be in touch with questions, comments or feedback -- Ask Us! From chad.mills at rutgers.edu Fri Oct 12 08:43:12 2018 From: chad.mills at rutgers.edu (Chad Mills) Date: Fri, 12 Oct 2018 12:43:12 +0000 Subject: [Archivesspace_Users_Group] Alma Integration In-Reply-To: References: Message-ID: Hi, We are interested! At Rutgers earlier this year we developed a reference architecture for our Special Collections. We tested the reference architecture by creating an implementation architecture using Alma, Primo, ArchiveSpace and a generic repository framework. In June we migrated to Alma so we will be looking to integrate ArchiveSpace with Alma in the near future using our the reference architecture as a blue print. I?ll see if I can share that reference architecture with the group. Best, Chad ------------------------------------- Chad Mills Digital Library Architect Rutgers University Libraries Phone: 848.932.5924 Cell: 732.309.8538 ------------------------------------- From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Megan Firestone Sent: Wednesday, October 10, 2018 1:34 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Alma Integration Hi, We us Alma as our library ILS here, so we have been looking at the possibility of integrating Alma and ArchivesSpace. I was curious if anyone else is interested in this type of integration and if there is any work being done? Thanks! Megan -- Megan M. Firestone Archivist and Public Services Librarian Munday Library St. Edward's University 3001 S. Congress Ave. Austin, TX 78704 512.428.1047 -------------- next part -------------- An HTML attachment was scrubbed... URL: From christine.dibella at lyrasis.org Fri Oct 12 13:28:11 2018 From: christine.dibella at lyrasis.org (Christine Di Bella) Date: Fri, 12 Oct 2018 17:28:11 +0000 Subject: [Archivesspace_Users_Group] Recent ASpace release and continuing problems with MARC export In-Reply-To: References: Message-ID: Hi Sue, Well, we definitely didn't intend to overcorrect on that - a correctly corrected version will go into the release itself. Thanks so much for catching this! Getting that level of attention during the release candidate testing phase is such a huge help in making the final release better. If you (or anyone else!) see anything else not working in what's addressed in v2.5.1, please let us know. Christine From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Susan Luftschein Sent: Wednesday, October 10, 2018 7:28 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Recent ASpace release and continuing problems with MARC export Hi Christine, We installed the recent update on our test server, and I tested a MARC export. See attached. The update is stripping out subfield b in the 110 and 610 fields. I'm looking at the JIRA ticket for this (ANW-779) and the second bullet point does not seem to have been overaddrssed-in other words, subfield b is being stripped out regardless of the fact that there is a subordinate name entry. In the example I'm including, the full corporate entity that should be showing up in the 110 and 610 fields is California. Governor's Commission on the Los Angeles Riots. Thanks, Sue Sue Luftschein, Ph.D. Head of Special Collections/Archival & Metadata Librarian USC Libraries Special Collections University of Southern California Doheny Memorial Library 3550 Trousdale Parkway, Room 207 Los Angeles, CA 90089-0189 tel:213-740-4046 fax:213-740-2343 luftsche at usc.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From kvu at csusm.edu Mon Oct 15 12:36:32 2018 From: kvu at csusm.edu (Khuong Vu) Date: Mon, 15 Oct 2018 16:36:32 +0000 Subject: [Archivesspace_Users_Group] Auto stemming search results on AS 2.5 In-Reply-To: References: Message-ID: Hi Mark, I am trying to help Aditi with auto stemming search, and following your suggestion. I would like to ask for additional help. After incorporating a non-aggressive stemmer, namely KStemFilterFactory, I am now getting 0 found for ?resource?, and 2,888 for ?resources?. Before incorporating the stemmer, I was getting 0 and 231 respectively. I was doing the following steps in trying to incorporate KStemFilterFactory, and I am wondering if I have missed anything: 1. Download source code for ASpace 2.5 a. Add KStemFilterFactory in solr/schema.xml as another analyzer (as shown in your link) 2. Use the build script provided in the source code to: a. Build a deployment package b. Deploy the deployment package c. Launch the application successfully 3. Run the application against MySQL (instead of the test database) 4. Use production data a. Dump mysql data from production and load it into the development b. Copy archivesspace/data from production into development 5. Rebuild solr index a. http://localhost:8090/#/~cores/collection1/update?stream.body=*:* b. http://localhost:8090/#/~cores/collection1/update?stream.body= c. Restart the application and test the search functionalities Thanks for your help. -Khuong From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Custer, Mark Sent: Monday, October 08, 2018 12:08 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Auto stemming search results on AS 2.5 Hi, Aditi. So, I don?t know how best to approach this, but I can say how we?ve approached this at Yale for the time being. We?ve updated our solr/schema.xml file to use the Krovetz stemmer, which is a non-aggressive stemmer that works well for the English language since it?s primarily dictionary based. Here?s an example of how we changed that: https://github.com/fordmadox/archivesspace/blob/2.4.1.yale.hm.mm/solr/schema.xml#L338-L357 (the stemmer is used both for the index, at line 347, and at query time, at line 355). Please note that this tactic affects both the staff and public interface. Well, I should say that it primarily affects the staff interface. One wrinkle that we?ve discovered is that in the typeahead feature in the staff interface, the query is handled a bit differently there and it?s not stemmed (I?ve been meaning to look into seeing what would need to change here but I still haven?t done that yet). So, if you did a typeahead for something like ?scrapbooks? in our staff interface when trying to link to a heading, when you type in that last ?s? then that doesn?t work. The problem is that the typeahead query is not being stemmed, whereas it?s doing a search on an index that has been stemmed. Our workaround is just to type ?scrapbook? to find and link to ?scrapbooks?. Not ideal, but it beats expecting that users or staff would search for ?invoice? OR ?invoices? to get a set of results that they?d actually expect. I?m definitely a proponent that ArchivesSpace (or any discovery service) should include some sort of stemming out of the box, but right now that?s not the case. Anyhow, I?m curious to hear what sort of approach you take, so please us know. Mark From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Aditi Worcester Sent: Monday, 08 October, 2018 12:11 PM To: Archivesspace Users Group > Subject: [Archivesspace_Users_Group] Auto stemming search results on AS 2.5 Hello, We?re trying to auto stem our search results on AS 2.5 and don?t quite know how! For instance, a search for ?invoice? on the PUI returns ?no results?. A search for ?invoices? returns 231 results. Any suggestions on how best to approach this? Thank you in advance for your time and help. Aditi ----------- Aditi Worcester Processing Archivist, Kellogg Library California State University San Marcos 760-750-8359 | aworcester at csusm.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From eloehr at smith.edu Mon Oct 15 15:25:06 2018 From: eloehr at smith.edu (Eric Loehr) Date: Mon, 15 Oct 2018 15:25:06 -0400 Subject: [Archivesspace_Users_Group] Problem with finding newly created records In-Reply-To: References: Message-ID: Hi Blake and all, Thanks for replying. I tried to force the reindex by deleting the /data/index_state directory, but that doesn't seem to have worked; I also ran scripts/checkindex.sh data/solr_index/index. but that didn't detect any problems. The data directory has another subdirectory called indexer_pui_state which does have a bunch of .dat files in it -- would deleting those force the reindex? Or, if not, what else should I try? Thanks -- Eric On Thu, Oct 11, 2018 at 6:58 PM, Blake Carver wrote: > Sounds like maybe an indexer issue. Try checking the logs for errors, or > just force a full reindex and see if the new records show up. > Sometimes the index gets in a bad state and needs to be kicked into shape. > > > ________________________________________ > From: archivesspace_users_group-bounces at lyralists.lyrasis.org < > archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of > Eric Loehr > Sent: Thursday, October 11, 2018 6:23:02 PM > To: Archivesspace Users Group > Subject: [Archivesspace_Users_Group] Problem with finding newly created > records > > Hi all, > > We've recently upgraded to ArchivesSpace 2.5.0 on our local test server > and discovered that while we can save the new resource records without > error, they do not appear to have actually been created -- or at least > after closing the record it's impossible to find it. > Has anyone else run into this, or do you have suggestions on a solution? > > Thanks - - > > Eric > > > > -- > Eric Loehr > Head of Library Technology Services > Smith College Libraries > eloehr at smith.edu > (413) 585-2969 > > Young Library is now our central campus hub. The latest information is on > the Smith College Libraries web site. > > Please don't hesitate to be in touch with questions, comments or feedback > -- Ask Us! > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > -- Eric Loehr Head of Library Technology Services Smith College Libraries eloehr at smith.edu (413) 585-2969 *Young Library is now our central campus hub. The latest information is on the Smith College Libraries web site . * *Please don't hesitate to be in touch with questions, comments or feedback -- Ask Us! * -------------- next part -------------- An HTML attachment was scrubbed... URL: From buschedw at msu.edu Mon Oct 15 16:27:55 2018 From: buschedw at msu.edu (Busch, Ed) Date: Mon, 15 Oct 2018 20:27:55 +0000 Subject: [Archivesspace_Users_Group] Formating Component Titles Message-ID: <35E2A8E8997F6C48A5D5FC21602BDEB60164ADB7CD@CAD-EX01.campusad.msu.edu> Is it possible to format the title of a component? For example, if a title is a published work, make the text italics? In AT, we could put something like this for a component title: The Alert In ASpace, this structure causes an error when printing to PDF. I removed the ns2:actuate="onrequest" which removed the error condition but no italics in pdf. I tired putting back in actuate="onrequest" but still no italics. This is in the staff interface ( Completely different problem in PUI PDF). Is there another way to do in ASpace. We'd like that title to display as The Alert (in italics). Ed Busch Electronic Records Archivist, MLIS Michigan State University Archives Conrad Hall 943 Conrad Road, Room 101 East Lansing, MI 48824 517-884-6438 -------------- next part -------------- An HTML attachment was scrubbed... URL: From kvu at csusm.edu Mon Oct 15 18:52:18 2018 From: kvu at csusm.edu (Khuong Vu) Date: Mon, 15 Oct 2018 22:52:18 +0000 Subject: [Archivesspace_Users_Group] Auto stemming search results on AS 2.5 In-Reply-To: References: Message-ID: Hi Mark and Aditi, I think the problem is in 4 and 5. After I sent you the email this morning, I tried to enter some sample data after step 3, and the KStemFilterFactory seems to recognize either collection or collections (plural). Aditi, I can?t reproduce the 231 records found that you reported. I am getting 2,888 in development and production ASpace. -Khuong From: Khuong Vu Sent: Monday, October 15, 2018 9:37 AM To: Archivesspace Users Group Subject: RE: [Archivesspace_Users_Group] Auto stemming search results on AS 2.5 Hi Mark, I am trying to help Aditi with auto stemming search, and following your suggestion. I would like to ask for additional help. After incorporating a non-aggressive stemmer, namely KStemFilterFactory, I am now getting 0 found for ?resource?, and 2,888 for ?resources?. Before incorporating the stemmer, I was getting 0 and 231 respectively. I was doing the following steps in trying to incorporate KStemFilterFactory, and I am wondering if I have missed anything: 1. Download source code for ASpace 2.5 a. Add KStemFilterFactory in solr/schema.xml as another analyzer (as shown in your link) 2. Use the build script provided in the source code to: a. Build a deployment package b. Deploy the deployment package c. Launch the application successfully 3. Run the application against MySQL (instead of the test database) 4. Use production data a. Dump mysql data from production and load it into the development b. Copy archivesspace/data from production into development 5. Rebuild solr index a. http://localhost:8090/#/~cores/collection1/update?stream.body=*:* b. http://localhost:8090/#/~cores/collection1/update?stream.body= c. Restart the application and test the search functionalities Thanks for your help. -Khuong From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Custer, Mark Sent: Monday, October 08, 2018 12:08 PM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Auto stemming search results on AS 2.5 Hi, Aditi. So, I don?t know how best to approach this, but I can say how we?ve approached this at Yale for the time being. We?ve updated our solr/schema.xml file to use the Krovetz stemmer, which is a non-aggressive stemmer that works well for the English language since it?s primarily dictionary based. Here?s an example of how we changed that: https://github.com/fordmadox/archivesspace/blob/2.4.1.yale.hm.mm/solr/schema.xml#L338-L357 (the stemmer is used both for the index, at line 347, and at query time, at line 355). Please note that this tactic affects both the staff and public interface. Well, I should say that it primarily affects the staff interface. One wrinkle that we?ve discovered is that in the typeahead feature in the staff interface, the query is handled a bit differently there and it?s not stemmed (I?ve been meaning to look into seeing what would need to change here but I still haven?t done that yet). So, if you did a typeahead for something like ?scrapbooks? in our staff interface when trying to link to a heading, when you type in that last ?s? then that doesn?t work. The problem is that the typeahead query is not being stemmed, whereas it?s doing a search on an index that has been stemmed. Our workaround is just to type ?scrapbook? to find and link to ?scrapbooks?. Not ideal, but it beats expecting that users or staff would search for ?invoice? OR ?invoices? to get a set of results that they?d actually expect. I?m definitely a proponent that ArchivesSpace (or any discovery service) should include some sort of stemming out of the box, but right now that?s not the case. Anyhow, I?m curious to hear what sort of approach you take, so please us know. Mark From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Aditi Worcester Sent: Monday, 08 October, 2018 12:11 PM To: Archivesspace Users Group > Subject: [Archivesspace_Users_Group] Auto stemming search results on AS 2.5 Hello, We?re trying to auto stem our search results on AS 2.5 and don?t quite know how! For instance, a search for ?invoice? on the PUI returns ?no results?. A search for ?invoices? returns 231 results. Any suggestions on how best to approach this? Thank you in advance for your time and help. Aditi ----------- Aditi Worcester Processing Archivist, Kellogg Library California State University San Marcos 760-750-8359 | aworcester at csusm.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From KennedyN at si.edu Tue Oct 16 15:18:59 2018 From: KennedyN at si.edu (Kennedy, Nancy) Date: Tue, 16 Oct 2018 19:18:59 +0000 Subject: [Archivesspace_Users_Group] Classifications - max linked records? Message-ID: Has anyone created classifications linked to large sets of resources? If I recall, some users have mentioned assigning classifications to designate collecting areas. In doing so, have you ended up with any problems after linking to 1000 or more resources? Nancy Kennedy Smithsonian Institution kennedyn at si.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From mblair1 at stedwards.edu Wed Oct 17 11:27:21 2018 From: mblair1 at stedwards.edu (Megan Firestone) Date: Wed, 17 Oct 2018 10:27:21 -0500 Subject: [Archivesspace_Users_Group] Alma Integration In-Reply-To: References: Message-ID: Hi, It's exciting to see so many interested. To help develop the conversation, what type of functionality would you like to see in an integration between Alma and ArchivesSpace? Best, Megan On Wed, Oct 17, 2018 at 9:57 AM Chad Mills wrote: > Hi, > > > > We are interested! At Rutgers earlier this year we developed a reference > architecture for our Special Collections. We tested the reference > architecture by creating an implementation architecture using Alma, Primo, > ArchiveSpace and a generic repository framework. In June we migrated to > Alma so we will be looking to integrate ArchiveSpace with Alma in the near > future using our the reference architecture as a blue print. I?ll see if I > can share that reference architecture with the group. > > > > Best, > > Chad > > > > ------------------------------------- > Chad Mills > Digital Library Architect > Rutgers University Libraries > Phone: 848.932.5924 > Cell: 732.309.8538 > ------------------------------------- > > > > > > *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto: > archivesspace_users_group-bounces at lyralists.lyrasis.org] *On Behalf Of *Megan > Firestone > *Sent:* Wednesday, October 10, 2018 1:34 PM > *To:* Archivesspace Users Group > *Subject:* [Archivesspace_Users_Group] Alma Integration > > > > Hi, > > > > We us Alma as our library ILS here, so we have been looking at the > possibility of integrating Alma and ArchivesSpace. I was curious if anyone > else is interested in this type of integration and if there is any work > being done? > > > > Thanks! > > Megan > > > -- > > Megan M. Firestone > Archivist and Public Services Librarian > Munday Library > St. Edward's University > 3001 S. Congress Ave. > Austin, TX 78704 > 512.428.1047 > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > -- Megan M. Firestone Archivist and Public Services Librarian Munday Library St. Edward's University 3001 S. Congress Ave. Austin, TX 78704 512.428.1047 -------------- next part -------------- An HTML attachment was scrubbed... URL: From blake.carver at lyrasis.org Wed Oct 17 11:56:27 2018 From: blake.carver at lyrasis.org (Blake Carver) Date: Wed, 17 Oct 2018 15:56:27 +0000 Subject: [Archivesspace_Users_Group] Problem with finding newly created records In-Reply-To: References: , Message-ID: It's safe to just dump everything in /data/, that's what I always do. On a LARGE site it can take hours/days to reindex, assuming you can wait, that's the way to go. ________________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Eric Loehr Sent: Monday, October 15, 2018 3:25:06 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problem with finding newly created records Hi Blake and all, Thanks for replying. I tried to force the reindex by deleting the /data/index_state directory, but that doesn't seem to have worked; I also ran scripts/checkindex.sh data/solr_index/index. but that didn't detect any problems. The data directory has another subdirectory called indexer_pui_state which does have a bunch of .dat files in it -- would deleting those force the reindex? Or, if not, what else should I try? Thanks -- Eric On Thu, Oct 11, 2018 at 6:58 PM, Blake Carver > wrote: Sounds like maybe an indexer issue. Try checking the logs for errors, or just force a full reindex and see if the new records show up. Sometimes the index gets in a bad state and needs to be kicked into shape. ________________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Eric Loehr > Sent: Thursday, October 11, 2018 6:23:02 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Problem with finding newly created records Hi all, We've recently upgraded to ArchivesSpace 2.5.0 on our local test server and discovered that while we can save the new resource records without error, they do not appear to have actually been created -- or at least after closing the record it's impossible to find it. Has anyone else run into this, or do you have suggestions on a solution? Thanks - - Eric -- Eric Loehr Head of Library Technology Services Smith College Libraries eloehr at smith.edu> (413) 585-2969 Young Library is now our central campus hub. The latest information is on the Smith College Libraries web site. Please don't hesitate to be in touch with questions, comments or feedback -- Ask Us! _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Eric Loehr Head of Library Technology Services Smith College Libraries eloehr at smith.edu (413) 585-2969 Young Library is now our central campus hub. The latest information is on the Smith College Libraries web site. Please don't hesitate to be in touch with questions, comments or feedback -- Ask Us! From christine.dibella at lyrasis.org Wed Oct 17 12:20:31 2018 From: christine.dibella at lyrasis.org (Christine Di Bella) Date: Wed, 17 Oct 2018 16:20:31 +0000 Subject: [Archivesspace_Users_Group] ArchivesSpace v2.5.1 now available Message-ID: ArchivesSpace is announcing the availability of v2.5.1. You can download it at https://github.com/archivesspace/archivesspace/releases/tag/v2.5.1. This minor release contains program-led and community pull requests that provide feature enhancements, bug fixes, infrastructure improvements, and documentation updates. A focus of this release is continuing to improve the accessibility of the public and staff interfaces. Thanks very much to community members James Bullen (on behalf of Yale University), Blake Carver, Chris Fitzpatrick, Chris Tanguay, Trevor Thornton, and Lora Woodford who made code contributions to this release. We also greatly appreciate the efforts of our Development Prioritization sub-team, Testing sub-team, Reports sub-team, and Core Committers Group, as well as individual ArchivesSpace users like Sue Luftschein and Adrienne Pruitt who identified and helped us work through particular bugs that are addressed in this release. Information on upgrading to a new version of ArchivesSpace is available at http://archivesspace.github.io/archivesspace/user/upgrading-to-a-new-release-of-archivesspace/. If you have not yet upgraded to a recent version, we recommend going directly to 2.5.1. If you have any questions or need help upgrading - or deciding whether to upgrade - please let us know. Christine Christine Di Bella ArchivesSpace Program Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 cdibella13 (Skype) [ASpaceOrgHomeMedium] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.jpg Type: image/jpeg Size: 6608 bytes Desc: image003.jpg URL: From luftsche at usc.edu Wed Oct 17 12:35:40 2018 From: luftsche at usc.edu (Susan Luftschein) Date: Wed, 17 Oct 2018 16:35:40 +0000 Subject: [Archivesspace_Users_Group] Recent ASpace release and continuing problems with MARC export In-Reply-To: References: Message-ID: HI Christine, So just to be clear-2.5.1 has this issue corrected? Thanks, Sue Sue Luftschein, Ph.D. Head of Special Collections/Archival & Metadata Librarian USC Libraries Special Collections University of Southern California Doheny Memorial Library 3550 Trousdale Parkway, Room 207 Los Angeles, CA 90089-0189 tel:213-740-4046 fax:213-740-2343 luftsche at usc.edu From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Christine Di Bella Sent: Friday, October 12, 2018 10:28 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Recent ASpace release and continuing problems with MARC export Hi Sue, Well, we definitely didn't intend to overcorrect on that - a correctly corrected version will go into the release itself. Thanks so much for catching this! Getting that level of attention during the release candidate testing phase is such a huge help in making the final release better. If you (or anyone else!) see anything else not working in what's addressed in v2.5.1, please let us know. Christine From: archivesspace_users_group-bounces at lyralists.lyrasis.org > On Behalf Of Susan Luftschein Sent: Wednesday, October 10, 2018 7:28 PM To: Archivesspace Users Group > Subject: [Archivesspace_Users_Group] Recent ASpace release and continuing problems with MARC export Hi Christine, We installed the recent update on our test server, and I tested a MARC export. See attached. The update is stripping out subfield b in the 110 and 610 fields. I'm looking at the JIRA ticket for this (ANW-779) and the second bullet point does not seem to have been overaddrssed-in other words, subfield b is being stripped out regardless of the fact that there is a subordinate name entry. In the example I'm including, the full corporate entity that should be showing up in the 110 and 610 fields is California. Governor's Commission on the Los Angeles Riots. Thanks, Sue Sue Luftschein, Ph.D. Head of Special Collections/Archival & Metadata Librarian USC Libraries Special Collections University of Southern California Doheny Memorial Library 3550 Trousdale Parkway, Room 207 Los Angeles, CA 90089-0189 tel:213-740-4046 fax:213-740-2343 luftsche at usc.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From christine.dibella at lyrasis.org Wed Oct 17 12:40:53 2018 From: christine.dibella at lyrasis.org (Christine Di Bella) Date: Wed, 17 Oct 2018 16:40:53 +0000 Subject: [Archivesspace_Users_Group] Recent ASpace release and continuing problems with MARC export In-Reply-To: References: Message-ID: Hi Sue, Yes, the issue you identified with the subfield b in 110 and 610 has been corrected in the production version of 2.5.1. Christine From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Susan Luftschein Sent: Wednesday, October 17, 2018 12:36 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Recent ASpace release and continuing problems with MARC export HI Christine, So just to be clear-2.5.1 has this issue corrected? Thanks, Sue Sue Luftschein, Ph.D. Head of Special Collections/Archival & Metadata Librarian USC Libraries Special Collections University of Southern California Doheny Memorial Library 3550 Trousdale Parkway, Room 207 Los Angeles, CA 90089-0189 tel:213-740-4046 fax:213-740-2343 luftsche at usc.edu From: archivesspace_users_group-bounces at lyralists.lyrasis.org > On Behalf Of Christine Di Bella Sent: Friday, October 12, 2018 10:28 AM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Recent ASpace release and continuing problems with MARC export Hi Sue, Well, we definitely didn't intend to overcorrect on that - a correctly corrected version will go into the release itself. Thanks so much for catching this! Getting that level of attention during the release candidate testing phase is such a huge help in making the final release better. If you (or anyone else!) see anything else not working in what's addressed in v2.5.1, please let us know. Christine From: archivesspace_users_group-bounces at lyralists.lyrasis.org > On Behalf Of Susan Luftschein Sent: Wednesday, October 10, 2018 7:28 PM To: Archivesspace Users Group > Subject: [Archivesspace_Users_Group] Recent ASpace release and continuing problems with MARC export Hi Christine, We installed the recent update on our test server, and I tested a MARC export. See attached. The update is stripping out subfield b in the 110 and 610 fields. I'm looking at the JIRA ticket for this (ANW-779) and the second bullet point does not seem to have been overaddrssed-in other words, subfield b is being stripped out regardless of the fact that there is a subordinate name entry. In the example I'm including, the full corporate entity that should be showing up in the 110 and 610 fields is California. Governor's Commission on the Los Angeles Riots. Thanks, Sue Sue Luftschein, Ph.D. Head of Special Collections/Archival & Metadata Librarian USC Libraries Special Collections University of Southern California Doheny Memorial Library 3550 Trousdale Parkway, Room 207 Los Angeles, CA 90089-0189 tel:213-740-4046 fax:213-740-2343 luftsche at usc.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From djpillen at umich.edu Wed Oct 17 13:27:44 2018 From: djpillen at umich.edu (Dallas Pillen) Date: Wed, 17 Oct 2018 13:27:44 -0400 Subject: [Archivesspace_Users_Group] Formating Component Titles In-Reply-To: <35E2A8E8997F6C48A5D5FC21602BDEB60164ADB7CD@CAD-EX01.campusad.msu.edu> References: <35E2A8E8997F6C48A5D5FC21602BDEB60164ADB7CD@CAD-EX01.campusad.msu.edu> Message-ID: Hey Ed, I have a couple of suggestions: 1. I'm not entirely sure, but I suspect the ns2 namespace prefix is a holdover from the way that Archivist's Toolkit namespaced xlink attributes. ArchivesSpace uses xlink as the namespace prefix, so you could try replacing "ns2:actuate" with "xlink:actuate" to avoid the error message when printing to PDF. Or, just leave it as actuate="onrequest" without any namespace prefix. 2. The acceptable values for the title @render attribute are: altrender, bold, bolddoublequote, bolditalic, boldsinglequote, boldsmcaps, boldunderline, doublequote, *italic*, nonproport, singlequote, smcaps, sub, super, and underline Note that the value to italicize text is "italic" with no s. Have you tried The Alert? We do have some examples of this working to format component titles in the staff interface: And in exported PDFs: We aren't using the PUI so, unfortunately, I cannot confirm if this resolves the different problem that you referenced in the PUI PDF. Dallas On Mon, Oct 15, 2018 at 4:27 PM, Busch, Ed wrote: > Is it possible to format the title of a component? For example, if a title > is a published work, make the text italics? In AT, we could put something > like this for a component title: render="italics">The Alert > > > > In ASpace, this structure causes an error when printing to PDF. I removed > the ns2:actuate="onrequest" which removed the error condition but no > italics in pdf. I tired putting back in actuate="onrequest" but still no > italics. This is in the staff interface ( Completely different problem in > PUI PDF). > > > > Is there another way to do in ASpace. We?d like that title to display as *The > Alert (in italics).* > > > > Ed Busch > > Electronic Records Archivist, MLIS > > Michigan State University Archives > > Conrad Hall > > 943 Conrad Road, Room 101 > > East Lansing, MI 48824 > > 517-884-6438 > > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > -- *Dallas Pillen*Archivist for Metadata and Digital Projects Bentley Historical Library 1150 Beal Avenue Ann Arbor, Michigan 48109-2113 734.647.3559 Twitter Facebook -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image.png Type: image/png Size: 16280 bytes Desc: not available URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image.png Type: image/png Size: 50022 bytes Desc: not available URL: From buschedw at msu.edu Wed Oct 17 13:45:58 2018 From: buschedw at msu.edu (Busch, Ed) Date: Wed, 17 Oct 2018 17:45:58 +0000 Subject: [Archivesspace_Users_Group] Formating Component Titles In-Reply-To: References: <35E2A8E8997F6C48A5D5FC21602BDEB60164ADB7CD@CAD-EX01.campusad.msu.edu> Message-ID: <35E2A8E8997F6C48A5D5FC21602BDEB60164ADC871@CAD-EX01.campusad.msu.edu> Arg! Silly me. Where did I get it in my head to start putting italics instead of italic. Thanks! Ed From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Dallas Pillen Sent: Wednesday, October 17, 2018 1:28 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Formating Component Titles Hey Ed, I have a couple of suggestions: 1. I'm not entirely sure, but I suspect the ns2 namespace prefix is a holdover from the way that Archivist's Toolkit namespaced xlink attributes. ArchivesSpace uses xlink as the namespace prefix, so you could try replacing "ns2:actuate" with "xlink:actuate" to avoid the error message when printing to PDF. Or, just leave it as actuate="onrequest" without any namespace prefix. 2. The acceptable values for the title @render attribute are: altrender, bold, bolddoublequote, bolditalic, boldsinglequote, boldsmcaps, boldunderline, doublequote, italic, nonproport, singlequote, smcaps, sub, super, and underline Note that the value to italicize text is "italic" with no s. Have you tried The Alert? We do have some examples of this working to format component titles in the staff interface: [cid:image001.png at 01D4661F.BBA57870] And in exported PDFs: [cid:image002.png at 01D4661F.BBA57870] We aren't using the PUI so, unfortunately, I cannot confirm if this resolves the different problem that you referenced in the PUI PDF. Dallas On Mon, Oct 15, 2018 at 4:27 PM, Busch, Ed > wrote: Is it possible to format the title of a component? For example, if a title is a published work, make the text italics? In AT, we could put something like this for a component title: The Alert In ASpace, this structure causes an error when printing to PDF. I removed the ns2:actuate="onrequest" which removed the error condition but no italics in pdf. I tired putting back in actuate="onrequest" but still no italics. This is in the staff interface ( Completely different problem in PUI PDF). Is there another way to do in ASpace. We?d like that title to display as The Alert (in italics). Ed Busch Electronic Records Archivist, MLIS Michigan State University Archives Conrad Hall 943 Conrad Road, Room 101 East Lansing, MI 48824 517-884-6438 _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Dallas Pillen Archivist for Metadata and Digital Projects [https://webapps.lsa.umich.edu/dean/lsa_emails/bentley-sig-em.png] Bentley Historical Library 1150 Beal Avenue Ann Arbor, Michigan 48109-2113 734.647.3559 Twitter Facebook -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 50022 bytes Desc: image001.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 16280 bytes Desc: image002.png URL: From ltang5 at lib.msu.edu Thu Oct 18 10:55:47 2018 From: ltang5 at lib.msu.edu (Tang, Lydia) Date: Thu, 18 Oct 2018 14:55:47 +0000 Subject: [Archivesspace_Users_Group] Access term plugins Message-ID: <9D05FCF0-4FD6-4EFF-8A29-8238F23FC67D@lib.msu.edu> Hi all, Thanks for the discussion in this topic! Mark and Nancy, would you be willing to draft up a JIRA ticket about this? https://archivesspace.atlassian.net/secure/Dashboard.jspa It would be great if ticket could describe the issues and suggest solutions. It may be worth sharing again on the list to get additional member input and feedback! Thanks for identifying these issues! Lydia * On behalf of Dev. Pri. From: on behalf of "Kennedy, Nancy" Reply-To: Archivesspace Users Group Date: Thursday, October 11, 2018 at 4:10 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Access term plugins Thanks, Mark. Yeah ? I?d think we don?t necessarily want to deal with the Linked Records. I?ve seen search problems there, listing records that are not in fact linked. There?s another downside too: even if accurate, if I list all records linked to Photographs, I could easily end up with so many paginated results that users would have to do a lot of combing. A summary of the repositories using the term could be enough, and possibly more effective than the firehose. What?s interesting is that when logged into repo2 , I do seem to have some access to information about what repo3 is using. For example, when logged into repo 2, I seem to be able to search ?repositories/3? to see which agents are used by that other repo. I can also search my own repo to see what I?m using. But what?s interesting is that, in a way, I can tell what seems to be used elsewhere. Probably due to the used_within_repository field, unless there is something else going on here. In the sandbox (v2.5), this seems to return ?Flintstone, Frederick? ? no matter which repository I?ve logged into I seem to be able to search for what repo2 is using: http://sandbox.archivesspace.org/agents?q="/repositories/2" http://sandbox.archivesspace.org/agents/agent_person/4 The Flintstone record is linked to an accession in repo2. Looking at the solr and json records, it seems that this might be happening due to the used_within_repository field. It could be good enough (maybe even ideal) for my repo 27 just to know to go talk to repo 32, even if they can?t tell which specific record is involved. "response": { "numFound": 279, "start": 0, "docs": [ { "id": "/subjects/12312", "title": "Caribbean", "json": \"used_within_repositories\":[\"/repositories/27\",\"/repositories/32\"] "used_within_repository": [ "/repositories/27", "/repositories/32" ], "used_within_published_repository": [ "/repositories/27", "/repositories/32" ] } From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Custer, Mark Sent: Thursday, October 11, 2018 3:00 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Access term plugins Nancy, Just a quick note to say, primarily, HEAR, HEAR!!! ? Now, as for tips, I?d also suggest that ?shared terms? just cannot be reviewed in the staff interface at this time, even if you switch repositories like a pro with multiple browsers. The reason: what you see in the ?Linked Records? section is not actually the records that are linked according to the database (so, it?s an inaccurate label name for the time being). Instead, what you see there is the result of a search for the name of that record ? so that whole situation is even worse right now, since admins can be led astray if they look to the staff interface at all for this type of work. I just made an example in ?test.archivesspace.org? to illustrate the issue, but here?s what the data behind the scenes looks like: Agent URL: http://test.archivesspace.org/staff/agents/agent_person/807 Agent Name: Doe, Jane Linked to: repository/2/resources/151 Agent URL: http://test.archivesspace.org/staff/agents/agent_person/809 Agent Name: Doe, Jane Linked to: repsotiory/3/resources/114 Okay, so here?s the rub: When you?re logged in to repository 2, when you access agent_person/807, the linked record that you see is ?resources/151?. Okay, that?s right. Switch to agent_person/809, and the linked record that you see is ?resources/151?. O?kay? (that?s not right)?. Now switch to repository 3. When you access agent_person/807, the linked record that you see is ?resources/114?. Switch to agent_person/809, and the linked record that you see is ?resources/114? yet again. Yikes! So, that needs to be addressed first and foremost in my opinion. People can have the same name, of course, so a search for that alone often doesn?t cut it. But, if the search was done on the database ID and then confined to that specific field in the index, sure, that would work. But as things stand now, all agent merging (at the very least) needs to be done outside of the staff interface, especially for the other reasons that you mention. In fact, we?re going through a project like that right now, and my colleague Alicia Detelich has written some great ways to extract that data so that you can review the actual, honest-to-goodness links in a spreadsheet format outside of ArchivesSpace. I guess if you have a database where everything is perfect this isn?t an issue, but given that you can create agent records with the same string since as long as the ?source? and/or ?rules? differs it will be considered unique, this is definitely an issue that we?re having to deal with, and I imagine that not everyone has perfect data ? And I?ll also add that we?d really, really, really like to see the updates that you mention for ?similar terms? as well. The typeahead is nice, but doesn?t show enough info for anyone to make a decision about what to link to, exactly for the reasons that you mentioned (e.g. is that term ?Actors? a topical term or an occupation term, and what about the one after that?). I feel like someone has created some mockups before about how to help distinguish typeahead suggestions, but I can?t seem to find that in JIRA right now. Maybe someone else remembers the ticket(s)? Mark From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Kennedy, Nancy Sent: Thursday, 11 October, 2018 2:17 PM To: Archivesspace Users Group (archivesspace_users_group at lyralists.lyrasis.org) > Subject: [Archivesspace_Users_Group] Access term plugins All, Does anyone have plugins to adjust display of subject and agent terms? For both ongoing description and legacy cleanup, we would like to make it easier for our users to address shared terms and similar/duplicate terms. Shared terms: In the Subject (or Agent) record, we?d like to display the used_within_repository data, resolved to the repo_code or name. It is difficult for our staff users to merge or cleanup subject records, without knowing which other repositories are also using the term. Right now, only admin users can tell if a term is shared across repositories, making it hard for users to coordinate merges. Similar terms: We have terms that are duplicates, and others that are similar, but have a different type, for example. Ideally, our users would also like to see the first_term_type on screen, from within the context of the resource record or even within the typeahead. While users have various methods for getting around the first_term_type issues, we?re looking for ways to make the term type more easily accessible in searches, typeahead, or within the context of a resource record. We?d like to ease the learning curve by making the data more immediately visible, rather than needing a lot of click-through to verify. We are in the earliest of planning stages, and would appreciate any tips ? or if you?ve already done something similar, would love to see what you?re doing to help distinguish similar terms / shared terms. Thanks, Nancy Nancy Kennedy Smithsonian Institution kennedyn at si.edu From Adrienne.Pruitt at tufts.edu Thu Oct 18 11:51:31 2018 From: Adrienne.Pruitt at tufts.edu (Pruitt, Adrienne) Date: Thu, 18 Oct 2018 15:51:31 +0000 Subject: [Archivesspace_Users_Group] Digitization on demand metadata workflows Message-ID: Hello, all, We're looking to improve our digitization on demand, and I'm hoping other people may be willing to tell us their workflows. We're particularly interested in cases where reference staff are creating only one or two images per collection, so we end up with a batch of data relating to multiple collections that we need to get into ASpace and our digital repository. While our workflows for our repository are pretty solid, ASpace is another story. We've looked at the Digitization on Demand plug-in developed by Hudson Molonglo, and possible ASpace API solutions. Does anybody have a really efficient way of moving this data around? We'd love to hear about it! Thank you, Adrienne Pruitt | Collections Management Archivist Digital Collections and Archives Tufts University adrienne.pruitt at tufts.edu |617-627-0957 -------------- next part -------------- An HTML attachment was scrubbed... URL: From aeobermayer at fhsu.edu Thu Oct 18 14:08:39 2018 From: aeobermayer at fhsu.edu (David Obermayer) Date: Thu, 18 Oct 2018 18:08:39 +0000 Subject: [Archivesspace_Users_Group] collection info appearing in child entries once published Message-ID: I am hoping there's an easy fix for this and it's just my inexperience with ArchivesSpace causing the problems. We just go ArchivesSpace up and running here and I am starting to impute finding aids. I am finding though that when I publish a collection the Scope and Contents along with Conditions Governing Access and Extent for the overarching collection show up duplicated onto in every child record for that collection. It's not wrong per-say it's just a lot of duplicated information I wish wasn't there. Does anyone know what I need to do so this don't happen? Thanks, David. David Obermayer he/him/his University Archivist Forsyth Library, Fort Hays State University 600 Park St. Hays, KS. 67601 Phone: 785-628-5282 E-mail: deobermayer at fhsu.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From mark.custer at yale.edu Thu Oct 18 14:21:15 2018 From: mark.custer at yale.edu (Custer, Mark) Date: Thu, 18 Oct 2018 18:21:15 +0000 Subject: [Archivesspace_Users_Group] collection info appearing in child entries once published In-Reply-To: References: Message-ID: David, This is the result of some new inheritance features that have been added to the public interface (and its index). Here's a bit more info: https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/103209762/Public+Interface+Documentation+for+staff#PublicInterfaceDocumentation(forstaff)-ArchivalInheritance At Yale, we wound up modifying those options a bit before we launched our interface. Our primary change was removing the scope and contents from inheritance. Here's what that section of our config.rb file looks like, in case it's helpful: https://gist.github.com/fordmadox/6f91ee378ae9d8a471bb8720fd6f2bd9 So, if you change your settings in the config file, you'll need to re-index those PUI records, but the changes should take affect after that's done. All my best, Mark From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of David Obermayer Sent: Thursday, 18 October, 2018 2:09 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] collection info appearing in child entries once published I am hoping there's an easy fix for this and it's just my inexperience with ArchivesSpace causing the problems. We just go ArchivesSpace up and running here and I am starting to impute finding aids. I am finding though that when I publish a collection the Scope and Contents along with Conditions Governing Access and Extent for the overarching collection show up duplicated onto in every child record for that collection. It's not wrong per-say it's just a lot of duplicated information I wish wasn't there. Does anyone know what I need to do so this don't happen? Thanks, David. David Obermayer he/him/his University Archivist Forsyth Library, Fort Hays State University 600 Park St. Hays, KS. 67601 Phone: 785-628-5282 E-mail: deobermayer at fhsu.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From aeobermayer at fhsu.edu Thu Oct 18 14:30:29 2018 From: aeobermayer at fhsu.edu (David Obermayer) Date: Thu, 18 Oct 2018 18:30:29 +0000 Subject: [Archivesspace_Users_Group] collection info appearing in child entries once published In-Reply-To: References: Message-ID: Mark, Thanks for this information. It was what I was looking for. David Obermayer he/him/his University Archivist Forsyth Library, Fort Hays State University 600 Park St. Hays, KS. 67601 Phone: 785-628-5282 E-mail: deobermayer at fhsu.edu From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Custer, Mark Sent: Thursday, October 18, 2018 1:21 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] collection info appearing in child entries once published David, This is the result of some new inheritance features that have been added to the public interface (and its index). Here's a bit more info: https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/103209762/Public+Interface+Documentation+for+staff#PublicInterfaceDocumentation(forstaff)-ArchivalInheritance At Yale, we wound up modifying those options a bit before we launched our interface. Our primary change was removing the scope and contents from inheritance. Here's what that section of our config.rb file looks like, in case it's helpful: https://gist.github.com/fordmadox/6f91ee378ae9d8a471bb8720fd6f2bd9 So, if you change your settings in the config file, you'll need to re-index those PUI records, but the changes should take affect after that's done. All my best, Mark From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of David Obermayer Sent: Thursday, 18 October, 2018 2:09 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] collection info appearing in child entries once published I am hoping there's an easy fix for this and it's just my inexperience with ArchivesSpace causing the problems. We just go ArchivesSpace up and running here and I am starting to impute finding aids. I am finding though that when I publish a collection the Scope and Contents along with Conditions Governing Access and Extent for the overarching collection show up duplicated onto in every child record for that collection. It's not wrong per-say it's just a lot of duplicated information I wish wasn't there. Does anyone know what I need to do so this don't happen? Thanks, David. David Obermayer he/him/his University Archivist Forsyth Library, Fort Hays State University 600 Park St. Hays, KS. 67601 Phone: 785-628-5282 E-mail: deobermayer at fhsu.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From ltang5 at lib.msu.edu Thu Oct 18 14:50:53 2018 From: ltang5 at lib.msu.edu (Tang, Lydia) Date: Thu, 18 Oct 2018 18:50:53 +0000 Subject: [Archivesspace_Users_Group] collection info appearing in child entries once published In-Reply-To: References: Message-ID: Thanks for sharing this, Mark. I agree that this particular inheritance can seem a little busy/confusing for our researchers. Lydia From: on behalf of "Custer, Mark" Reply-To: Archivesspace Users Group Date: Thursday, October 18, 2018 at 2:21 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] collection info appearing in child entries once published David, This is the result of some new inheritance features that have been added to the public interface (and its index). Here?s a bit more info: https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/103209762/Public+Interface+Documentation+for+staff#PublicInterfaceDocumentation(forstaff)-ArchivalInheritance At Yale, we wound up modifying those options a bit before we launched our interface. Our primary change was removing the scope and contents from inheritance. Here?s what that section of our config.rb file looks like, in case it?s helpful: https://gist.github.com/fordmadox/6f91ee378ae9d8a471bb8720fd6f2bd9 So, if you change your settings in the config file, you?ll need to re-index those PUI records, but the changes should take affect after that?s done. All my best, Mark From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of David Obermayer Sent: Thursday, 18 October, 2018 2:09 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] collection info appearing in child entries once published I am hoping there?s an easy fix for this and it?s just my inexperience with ArchivesSpace causing the problems. We just go ArchivesSpace up and running here and I am starting to impute finding aids. I am finding though that when I publish a collection the Scope and Contents along with Conditions Governing Access and Extent for the overarching collection show up duplicated onto in every child record for that collection. It?s not wrong per-say it?s just a lot of duplicated information I wish wasn?t there. Does anyone know what I need to do so this don?t happen? Thanks, David. David Obermayer he/him/his University Archivist Forsyth Library, Fort Hays State University 600 Park St. Hays, KS. 67601 Phone: 785-628-5282 E-mail: deobermayer at fhsu.edu From Terry.Brady at georgetown.edu Thu Oct 18 18:30:14 2018 From: Terry.Brady at georgetown.edu (Terry Brady) Date: Thu, 18 Oct 2018 15:30:14 -0700 Subject: [Archivesspace_Users_Group] Configuring Levels to Return in ArchivesSpace OAI-PMH Message-ID: I am testing the OAI-PMH service in ArchivesSpace, and I would like to reduce the level of detail being returned. Is there a configuration setting that would allow me to reduce the records returned to just Collection/Resource objects? I see where I can configure repository sets, but I was unclear how to configure the granularity of results. Terry -- Terry Brady Applications Programmer Analyst Georgetown University Library Information Technology https://github.com/terrywbrady/info 425-298-5498 (Seattle, WA) -------------- next part -------------- An HTML attachment was scrubbed... URL: From ahueb2 at uis.edu Fri Oct 19 08:54:53 2018 From: ahueb2 at uis.edu (Huebschen, Alan M) Date: Fri, 19 Oct 2018 12:54:53 +0000 Subject: [Archivesspace_Users_Group] Archon to ArchivesSpace v2.5.0 migration Message-ID: <98a5aa8331da46718dc46a89bc837d16@uismbx02.uisad.uis.edu> Has anyone attempted a migration from Archon to ArchivesSpace v2.5.0? When I ran the migration to v2.3.2 everything appeared to work well, but when I ran the migration to v2.5.0 there seemed to be an issue with box/folder hierarchy either not displaying or not transferring over properly. I also attempted to migrate into v2.3.2, which ran and displayed without issue, and then used the same database for my v2.5.0 instance (after running setup-database.sh) and the hierarchy disappeared. Does anyone know what might cause this or has anyone ran into similar issues? -Alan Huebschen Brookens Library Information Systems (217) 206-7115 -------------- next part -------------- An HTML attachment was scrubbed... URL: From rneal at richmond.edu Fri Oct 19 10:02:26 2018 From: rneal at richmond.edu (Neal, Rick) Date: Fri, 19 Oct 2018 14:02:26 +0000 Subject: [Archivesspace_Users_Group] OAI configuration questions Message-ID: Good morning, I have upgraded our version of ArchiveSpace to 2.5.0. Recently I got a request to "get an OAI port configured so that Virginia Heritage can run a scraper and get our content off of ArchivesSpace". They included some good instructions (see below) to help me. My problem is that my config.rb file doesn't have any references to OAI in it at all. The location I am looking at is ../ archivesspace/config/ . There is a config.rb file in there but it doesn't match. Is OAI configured in some other file for version 2.5.0? Also, is there documentation for setting up OAI with version 2.5.0? Thanks, Rick Neal Library Systems and Applications Administrator University of Richmond The instructions I received are below... ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Here are the default settings in config-defaults. These should be added and modified in local config.rb file: # OAI configuration options AppConfig[:oai_repository_name] = 'ArchivesSpace OAI Provider' AppConfig[:oai_proxy_url] = 'http://your-public-oai-url.example.com' AppConfig[:oai_record_prefix] = 'oai:archivesspace' AppConfig[:oai_admin_email] = 'mailto:admin at example.com' # In addition to the sets based on level of description, you can define OAI Sets # based on repository codes and/or sponsors as follows # # AppConfig[:oai_sets] = { # 'repository_set' => { # :repo_codes => ['hello626'], # :description => "A set of one or more repositories", # }, # # 'sponsor_set' => { # :sponsors => ['The_Sponsor'], # :description => "A set of one or more sponsors", # }, # } AppConfig[:oai_ead_options] = {} # alternate example: AppConfig[:oai_ead_options] = { :include_daos => true, :use_numbered_c_tags => true } The two *necessary* options to set are: oai_proxy_url should be set to the public URL. If not proxied and you keep the default http://localhost:8082/ for oai_url, you would replace localhost with the actual external hostname. ( same procedure for public webapp config. ) oai_record_prefix is used to generate what should be globally unique identifiers, so "oai:" prefix should be followed by a domain name. example: 'oai:http://lib.school.edu' But you should also set a provider name ( that field was misnamed oai_repository_name ) and an email address to report problems. Sets are optional. I set up separate sets for law and health in our server, but I don't need to use these for VH crawl, as I'm going to be using the @mainagency code for distinguishing publishing org. So they should also have set Agency Code in ArchivesSpace "Manage Repositories" fields. oai_ead_options support was added in v2.5.0. If you want digital objects exported, set that to be true. For consistency, you should probably use the same options that you typically use when exporting from staff interface. You probably don't want :include_unpublished, as OAI is a public endpoint. Once it's configured, you should be able to go to the oai_proxy_url /sample and test the links on that page. I would also suggest checking out the OAI implementation guidelines and the site validator in links below. The validator may not pass the FULL suite of tests, but should pass the basic ones. ( If it passes the basic test, the other problems are issues with the OAI implementation in ArchivesSpace. ) + [Open Archives Initiative](http://www.openarchives.org/pmh/) + [Protocol documentation](http://www.openarchives.org/OAI/openarchivesprotocol.html) + [implementation guidelines](http://www.openarchives.org/OAI/2.0/guidelines.htm) + [site validator](http://www.openarchives.org/Register/ValidateSite) ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Rick Neal Library Applications and Systems Administrator Boatwright Memorial Library University of Richmond, VA 23173 rneal at richmond.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From christine.dibella at lyrasis.org Fri Oct 19 16:10:07 2018 From: christine.dibella at lyrasis.org (Christine Di Bella) Date: Fri, 19 Oct 2018 20:10:07 +0000 Subject: [Archivesspace_Users_Group] Configuring Levels to Return in ArchivesSpace OAI-PMH In-Reply-To: References: Message-ID: Hi Terry, Are you limiting your set to just the level of description Collection (or Fonds, if that?s highest level of description at your repository)? That would probably be the easiest way to limit to just resources. It?s possible to do this in the config file (prior to v.2.5.0) or (as of v2.5.0) on the repository record within the staff interface. Christine Christine Di Bella ArchivesSpace Program Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 cdibella13 (Skype) [ASpaceOrgHomeMedium] From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Terry Brady Sent: Thursday, October 18, 2018 6:30 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Configuring Levels to Return in ArchivesSpace OAI-PMH I am testing the OAI-PMH service in ArchivesSpace, and I would like to reduce the level of detail being returned. Is there a configuration setting that would allow me to reduce the records returned to just Collection/Resource objects? I see where I can configure repository sets, but I was unclear how to configure the granularity of results. Terry -- Terry Brady Applications Programmer Analyst Georgetown University Library Information Technology https://github.com/terrywbrady/info 425-298-5498 (Seattle, WA) -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.jpg Type: image/jpeg Size: 6608 bytes Desc: image003.jpg URL: From christine.dibella at lyrasis.org Fri Oct 19 16:23:39 2018 From: christine.dibella at lyrasis.org (Christine Di Bella) Date: Fri, 19 Oct 2018 20:23:39 +0000 Subject: [Archivesspace_Users_Group] OAI configuration questions In-Reply-To: References: Message-ID: Hi Rick, (The config file being referenced in the instructions you got is one and the same - no change in location. It's possible that some lines look a bit different depending on any local changes you've made. If you need help comparing yours and an out-of-the-box one, let us know and we can put in a tech support ticket for you.) Our documentation could always be better, but there are some OAI-PMH settings controlled in the config file. Aside from designating a port different than the default, for v.2.5.0, the bulk of them start at line 107 or thereabouts. The most current instructions we have are at https://github.com/archivesspace/archivesspace/#configuring-oai-pmh. In addition, a few more repository-specific options were added to the repository record area as of v2.5.0 (see a screenshot of a portion of that bit of the screen for doing that below): [cid:image001.png at 01D467C7.335CA750] Christine Christine Di Bella ArchivesSpace Program Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 cdibella13 (Skype) [ASpaceOrgHomeMedium] From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Neal, Rick Sent: Friday, October 19, 2018 10:02 AM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] OAI configuration questions Good morning, I have upgraded our version of ArchiveSpace to 2.5.0. Recently I got a request to "get an OAI port configured so that Virginia Heritage can run a scraper and get our content off of ArchivesSpace". They included some good instructions (see below) to help me. My problem is that my config.rb file doesn't have any references to OAI in it at all. The location I am looking at is ../ archivesspace/config/ . There is a config.rb file in there but it doesn't match. Is OAI configured in some other file for version 2.5.0? Also, is there documentation for setting up OAI with version 2.5.0? Thanks, Rick Neal Library Systems and Applications Administrator University of Richmond The instructions I received are below... ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Here are the default settings in config-defaults. These should be added and modified in local config.rb file: # OAI configuration options AppConfig[:oai_repository_name] = 'ArchivesSpace OAI Provider' AppConfig[:oai_proxy_url] = 'http://your-public-oai-url.example.com' AppConfig[:oai_record_prefix] = 'oai:archivesspace' AppConfig[:oai_admin_email] = 'mailto:admin at example.com' # In addition to the sets based on level of description, you can define OAI Sets # based on repository codes and/or sponsors as follows # # AppConfig[:oai_sets] = { # 'repository_set' => { # :repo_codes => ['hello626'], # :description => "A set of one or more repositories", # }, # # 'sponsor_set' => { # :sponsors => ['The_Sponsor'], # :description => "A set of one or more sponsors", # }, # } AppConfig[:oai_ead_options] = {} # alternate example: AppConfig[:oai_ead_options] = { :include_daos => true, :use_numbered_c_tags => true } The two *necessary* options to set are: oai_proxy_url should be set to the public URL. If not proxied and you keep the default http://localhost:8082/ for oai_url, you would replace localhost with the actual external hostname. ( same procedure for public webapp config. ) oai_record_prefix is used to generate what should be globally unique identifiers, so "oai:" prefix should be followed by a domain name. example: 'oai:http://lib.school.edu' But you should also set a provider name ( that field was misnamed oai_repository_name ) and an email address to report problems. Sets are optional. I set up separate sets for law and health in our server, but I don't need to use these for VH crawl, as I'm going to be using the @mainagency code for distinguishing publishing org. So they should also have set Agency Code in ArchivesSpace "Manage Repositories" fields. oai_ead_options support was added in v2.5.0. If you want digital objects exported, set that to be true. For consistency, you should probably use the same options that you typically use when exporting from staff interface. You probably don't want :include_unpublished, as OAI is a public endpoint. Once it's configured, you should be able to go to the oai_proxy_url /sample and test the links on that page. I would also suggest checking out the OAI implementation guidelines and the site validator in links below. The validator may not pass the FULL suite of tests, but should pass the basic ones. ( If it passes the basic test, the other problems are issues with the OAI implementation in ArchivesSpace. ) + [Open Archives Initiative](http://www.openarchives.org/pmh/) + [Protocol documentation](http://www.openarchives.org/OAI/openarchivesprotocol.html) + [implementation guidelines](http://www.openarchives.org/OAI/2.0/guidelines.htm) + [site validator](http://www.openarchives.org/Register/ValidateSite) ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Rick Neal Library Applications and Systems Administrator Boatwright Memorial Library University of Richmond, VA 23173 rneal at richmond.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 40015 bytes Desc: image001.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image004.jpg Type: image/jpeg Size: 6608 bytes Desc: image004.jpg URL: From Terry.Brady at georgetown.edu Fri Oct 19 18:17:48 2018 From: Terry.Brady at georgetown.edu (Terry Brady) Date: Fri, 19 Oct 2018 15:17:48 -0700 Subject: [Archivesspace_Users_Group] Configuring Levels to Return in ArchivesSpace OAI-PMH In-Reply-To: References: Message-ID: Christine, Thank you for the clarification. I was looking in the configuration and did not think to check the admin interface. This is much closer to what I hoped to see. My results have improved since I implemented this change. I have one set with a very small number of objects. Once the initial set of 3 items is returned, a resumption token is provided even though the list is complete. When I used that resumption token, I seem to pull an inconsistent set of results. Should a resumption token be present when a complete set has been delivered? On Fri, Oct 19, 2018 at 1:10 PM Christine Di Bella < christine.dibella at lyrasis.org> wrote: > Hi Terry, > > > > Are you limiting your set to just the level of description Collection (or > Fonds, if that?s highest level of description at your repository)? That > would probably be the easiest way to limit to just resources. It?s possible > to do this in the config file (prior to v.2.5.0) or (as of v2.5.0) on the > repository record within the staff interface. > > > > Christine > > > > Christine Di Bella > > ArchivesSpace Program Manager > > christine.dibella at lyrasis.org > > 800.999.8558 x2905 > > 678-235-2905 > > cdibella13 (Skype) > > > > [image: ASpaceOrgHomeMedium] > > > > > > *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org < > archivesspace_users_group-bounces at lyralists.lyrasis.org> *On Behalf Of *Terry > Brady > *Sent:* Thursday, October 18, 2018 6:30 PM > *To:* Archivesspace Users Group < > archivesspace_users_group at lyralists.lyrasis.org> > *Subject:* [Archivesspace_Users_Group] Configuring Levels to Return in > ArchivesSpace OAI-PMH > > > > I am testing the OAI-PMH service in ArchivesSpace, and I would like to > reduce the level of detail being returned. > > > > Is there a configuration setting that would allow me to reduce the records > returned to just Collection/Resource objects? > > > > I see where I can configure repository sets, but I was unclear how to > configure the granularity of results. > > > > Terry > > > > -- > > Terry Brady > > Applications Programmer Analyst > > Georgetown University Library Information Technology > > https://github.com/terrywbrady/info > > 425-298-5498 (Seattle, WA) > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > -- Terry Brady Applications Programmer Analyst Georgetown University Library Information Technology https://github.com/terrywbrady/info 425-298-5498 (Seattle, WA) -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.jpg Type: image/jpeg Size: 6608 bytes Desc: not available URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.jpg Type: image/jpeg Size: 6608 bytes Desc: not available URL: From Terry.Brady at georgetown.edu Fri Oct 19 18:30:47 2018 From: Terry.Brady at georgetown.edu (Terry Brady) Date: Fri, 19 Oct 2018 15:30:47 -0700 Subject: [Archivesspace_Users_Group] Configuring Levels to Return in ArchivesSpace OAI-PMH In-Reply-To: References: Message-ID: It seems like a resumptionToken ending in "==" signals that the set is complete. I would like to file an enhancement request. When the OAI delivery of a set is complete, one of the following should happen: (1)no resumption token is returned or (2)any subsequent request using the final resumption token should return no results. Where is the best place to file this request? On Fri, Oct 19, 2018 at 3:17 PM Terry Brady wrote: > Christine, > > Thank you for the clarification. I was looking in the configuration and > did not think to check the admin interface. This is much closer to what I > hoped to see. > > My results have improved since I implemented this change. > > I have one set with a very small number of objects. Once the initial set > of 3 items is returned, a resumption token is provided even though the list > is complete. When I used that resumption token, I seem to pull an > inconsistent set of results. > > Should a resumption token be present when a complete set has been > delivered? > > > On Fri, Oct 19, 2018 at 1:10 PM Christine Di Bella < > christine.dibella at lyrasis.org> wrote: > >> Hi Terry, >> >> >> >> Are you limiting your set to just the level of description Collection (or >> Fonds, if that?s highest level of description at your repository)? That >> would probably be the easiest way to limit to just resources. It?s possible >> to do this in the config file (prior to v.2.5.0) or (as of v2.5.0) on the >> repository record within the staff interface. >> >> >> >> Christine >> >> >> >> Christine Di Bella >> >> ArchivesSpace Program Manager >> >> christine.dibella at lyrasis.org >> >> 800.999.8558 x2905 >> >> 678-235-2905 >> >> cdibella13 (Skype) >> >> >> >> [image: ASpaceOrgHomeMedium] >> >> >> >> >> >> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org < >> archivesspace_users_group-bounces at lyralists.lyrasis.org> *On Behalf Of *Terry >> Brady >> *Sent:* Thursday, October 18, 2018 6:30 PM >> *To:* Archivesspace Users Group < >> archivesspace_users_group at lyralists.lyrasis.org> >> *Subject:* [Archivesspace_Users_Group] Configuring Levels to Return in >> ArchivesSpace OAI-PMH >> >> >> >> I am testing the OAI-PMH service in ArchivesSpace, and I would like to >> reduce the level of detail being returned. >> >> >> >> Is there a configuration setting that would allow me to reduce the >> records returned to just Collection/Resource objects? >> >> >> >> I see where I can configure repository sets, but I was unclear how to >> configure the granularity of results. >> >> >> >> Terry >> >> >> >> -- >> >> Terry Brady >> >> Applications Programmer Analyst >> >> Georgetown University Library Information Technology >> >> https://github.com/terrywbrady/info >> >> 425-298-5498 (Seattle, WA) >> _______________________________________________ >> Archivesspace_Users_Group mailing list >> Archivesspace_Users_Group at lyralists.lyrasis.org >> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group >> > > > -- > Terry Brady > Applications Programmer Analyst > Georgetown University Library Information Technology > https://github.com/terrywbrady/info > 425-298-5498 (Seattle, WA) > -- Terry Brady Applications Programmer Analyst Georgetown University Library Information Technology https://github.com/terrywbrady/info 425-298-5498 (Seattle, WA) -------------- next part -------------- An HTML attachment was scrubbed... URL: From christine.dibella at lyrasis.org Mon Oct 22 08:47:41 2018 From: christine.dibella at lyrasis.org (Christine Di Bella) Date: Mon, 22 Oct 2018 12:47:41 +0000 Subject: [Archivesspace_Users_Group] Archon to ArchivesSpace v2.5.0 migration In-Reply-To: <98a5aa8331da46718dc46a89bc837d16@uismbx02.uisad.uis.edu> References: <98a5aa8331da46718dc46a89bc837d16@uismbx02.uisad.uis.edu> Message-ID: Hi Alan, Most commonly the hierarchy disappearing is the result of an indexing issue. An full reindex can usually clear it up, but sometimes there's a data issue preventing the reindex, in which case the data issue needs to be cleared up first. I'm going to put a support ticket in for you on this. (You'll see a message about that directly to you in a minute.) The tech folks should be able to troubleshoot this with you. If after it gets resolved it turns out that you've discovered a generalizable difference between migrating Archon and ArchivesSpace from v2.3.2 to v2.5.0, it would be great if you'd share that back to the list. Christine Christine Di Bella ArchivesSpace Program Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 cdibella13 (Skype) [ASpaceOrgHomeMedium] From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Huebschen, Alan M Sent: Friday, October 19, 2018 8:55 AM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Archon to ArchivesSpace v2.5.0 migration Has anyone attempted a migration from Archon to ArchivesSpace v2.5.0? When I ran the migration to v2.3.2 everything appeared to work well, but when I ran the migration to v2.5.0 there seemed to be an issue with box/folder hierarchy either not displaying or not transferring over properly. I also attempted to migrate into v2.3.2, which ran and displayed without issue, and then used the same database for my v2.5.0 instance (after running setup-database.sh) and the hierarchy disappeared. Does anyone know what might cause this or has anyone ran into similar issues? -Alan Huebschen Brookens Library Information Systems (217) 206-7115 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 6608 bytes Desc: image001.jpg URL: From christine.dibella at lyrasis.org Mon Oct 22 08:51:00 2018 From: christine.dibella at lyrasis.org (Christine Di Bella) Date: Mon, 22 Oct 2018 12:51:00 +0000 Subject: [Archivesspace_Users_Group] Configuring Levels to Return in ArchivesSpace OAI-PMH In-Reply-To: References: Message-ID: Thanks for this, Terry. We track development requests in JIRA: http://development.archivesspace.org. I?d encourage you to file the feature request there for future consideration. Christine From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Terry Brady Sent: Friday, October 19, 2018 6:31 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Configuring Levels to Return in ArchivesSpace OAI-PMH It seems like a resumptionToken ending in "==" signals that the set is complete. I would like to file an enhancement request. When the OAI delivery of a set is complete, one of the following should happen: (1)no resumption token is returned or (2)any subsequent request using the final resumption token should return no results. Where is the best place to file this request? On Fri, Oct 19, 2018 at 3:17 PM Terry Brady > wrote: Christine, Thank you for the clarification. I was looking in the configuration and did not think to check the admin interface. This is much closer to what I hoped to see. My results have improved since I implemented this change. I have one set with a very small number of objects. Once the initial set of 3 items is returned, a resumption token is provided even though the list is complete. When I used that resumption token, I seem to pull an inconsistent set of results. Should a resumption token be present when a complete set has been delivered? On Fri, Oct 19, 2018 at 1:10 PM Christine Di Bella > wrote: Hi Terry, Are you limiting your set to just the level of description Collection (or Fonds, if that?s highest level of description at your repository)? That would probably be the easiest way to limit to just resources. It?s possible to do this in the config file (prior to v.2.5.0) or (as of v2.5.0) on the repository record within the staff interface. Christine Christine Di Bella ArchivesSpace Program Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 cdibella13 (Skype) From: archivesspace_users_group-bounces at lyralists.lyrasis.org > On Behalf Of Terry Brady Sent: Thursday, October 18, 2018 6:30 PM To: Archivesspace Users Group > Subject: [Archivesspace_Users_Group] Configuring Levels to Return in ArchivesSpace OAI-PMH I am testing the OAI-PMH service in ArchivesSpace, and I would like to reduce the level of detail being returned. Is there a configuration setting that would allow me to reduce the records returned to just Collection/Resource objects? I see where I can configure repository sets, but I was unclear how to configure the granularity of results. Terry -- Terry Brady Applications Programmer Analyst Georgetown University Library Information Technology https://github.com/terrywbrady/info 425-298-5498 (Seattle, WA) _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Terry Brady Applications Programmer Analyst Georgetown University Library Information Technology https://github.com/terrywbrady/info 425-298-5498 (Seattle, WA) -- Terry Brady Applications Programmer Analyst Georgetown University Library Information Technology https://github.com/terrywbrady/info 425-298-5498 (Seattle, WA) -------------- next part -------------- An HTML attachment was scrubbed... URL: From Kevin.Clair at du.edu Wed Oct 24 09:27:28 2018 From: Kevin.Clair at du.edu (Kevin Clair) Date: Wed, 24 Oct 2018 13:27:28 +0000 Subject: [Archivesspace_Users_Group] Alma Integration In-Reply-To: References: , Message-ID: For us, we want to be able to: * create holdings and items in Alma, from ArchivesSpace, using existing Top Container metadata; * compare MARC records for a Resource between the two systems, and push to/pull from Alma as needed to keep metadata in sync; and * compare item-level metadata between the two systems, and eventually to push to/pull from Alma as needed to keep inventory records in sync In general we want to keep archival description work in ArchivesSpace and use the APIs to update Alma, instead of having to train archivists on metadata management in two different systems. This way only the folks who do manuscripts and special collections cataloging need to work with the Alma metadata editor directly. I'd be interested to hear others' ideas! -k ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Megan Firestone Sent: Wednesday, October 17, 2018 9:27:21 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Alma Integration Hi, It's exciting to see so many interested. To help develop the conversation, what type of functionality would you like to see in an integration between Alma and ArchivesSpace? Best, Megan On Wed, Oct 17, 2018 at 9:57 AM Chad Mills > wrote: Hi, We are interested! At Rutgers earlier this year we developed a reference architecture for our Special Collections. We tested the reference architecture by creating an implementation architecture using Alma, Primo, ArchiveSpace and a generic repository framework. In June we migrated to Alma so we will be looking to integrate ArchiveSpace with Alma in the near future using our the reference architecture as a blue print. I?ll see if I can share that reference architecture with the group. Best, Chad ------------------------------------- Chad Mills Digital Library Architect Rutgers University Libraries Phone: 848.932.5924 Cell: 732.309.8538 ------------------------------------- From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Megan Firestone Sent: Wednesday, October 10, 2018 1:34 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Alma Integration Hi, We us Alma as our library ILS here, so we have been looking at the possibility of integrating Alma and ArchivesSpace. I was curious if anyone else is interested in this type of integration and if there is any work being done? Thanks! Megan -- Megan M. Firestone Archivist and Public Services Librarian Munday Library St. Edward's University 3001 S. Congress Ave. Austin, TX 78704 512.428.1047 _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Megan M. Firestone Archivist and Public Services Librarian Munday Library St. Edward's University 3001 S. Congress Ave. Austin, TX 78704 512.428.1047 -------------- next part -------------- An HTML attachment was scrubbed... URL: From jrc88 at cornell.edu Wed Oct 24 09:36:33 2018 From: jrc88 at cornell.edu (Jenn Colt) Date: Wed, 24 Oct 2018 13:36:33 +0000 Subject: [Archivesspace_Users_Group] Alma Integration In-Reply-To: References: , , Message-ID: This is basically the list we are working on for our local implementation's integration with Voyager (and Folio in the future). Most of our work right now is in scripts between ASpace and Voyager using the ASpace APIs and our Voyager batch processes rather than modifications within either system. ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Kevin Clair Sent: Wednesday, October 24, 2018 9:27:28 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Alma Integration For us, we want to be able to: * create holdings and items in Alma, from ArchivesSpace, using existing Top Container metadata; * compare MARC records for a Resource between the two systems, and push to/pull from Alma as needed to keep metadata in sync; and * compare item-level metadata between the two systems, and eventually to push to/pull from Alma as needed to keep inventory records in sync In general we want to keep archival description work in ArchivesSpace and use the APIs to update Alma, instead of having to train archivists on metadata management in two different systems. This way only the folks who do manuscripts and special collections cataloging need to work with the Alma metadata editor directly. I'd be interested to hear others' ideas! -k ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Megan Firestone Sent: Wednesday, October 17, 2018 9:27:21 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Alma Integration Hi, It's exciting to see so many interested. To help develop the conversation, what type of functionality would you like to see in an integration between Alma and ArchivesSpace? Best, Megan On Wed, Oct 17, 2018 at 9:57 AM Chad Mills > wrote: Hi, We are interested! At Rutgers earlier this year we developed a reference architecture for our Special Collections. We tested the reference architecture by creating an implementation architecture using Alma, Primo, ArchiveSpace and a generic repository framework. In June we migrated to Alma so we will be looking to integrate ArchiveSpace with Alma in the near future using our the reference architecture as a blue print. I?ll see if I can share that reference architecture with the group. Best, Chad ------------------------------------- Chad Mills Digital Library Architect Rutgers University Libraries Phone: 848.932.5924 Cell: 732.309.8538 ------------------------------------- From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Megan Firestone Sent: Wednesday, October 10, 2018 1:34 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Alma Integration Hi, We us Alma as our library ILS here, so we have been looking at the possibility of integrating Alma and ArchivesSpace. I was curious if anyone else is interested in this type of integration and if there is any work being done? Thanks! Megan -- Megan M. Firestone Archivist and Public Services Librarian Munday Library St. Edward's University 3001 S. Congress Ave. Austin, TX 78704 512.428.1047 _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Megan M. Firestone Archivist and Public Services Librarian Munday Library St. Edward's University 3001 S. Congress Ave. Austin, TX 78704 512.428.1047 -------------- next part -------------- An HTML attachment was scrubbed... URL: From ltang5 at lib.msu.edu Wed Oct 24 13:32:26 2018 From: ltang5 at lib.msu.edu (Tang, Lydia) Date: Wed, 24 Oct 2018 17:32:26 +0000 Subject: [Archivesspace_Users_Group] seeking member feedback Message-ID: <4CD807D7-3024-4732-8EF1-9008BB268693@lib.msu.edu> Hi all, On behalf of Dev. Pri., I am seeking member feedback on this ticket: https://archivesspace.atlassian.net/browse/ANW-657 This is a proposal to change the terminology of Background Jobs for clarity. I am seeking feedback on if ?Background Jobs? as a grouping should be changed. Also see the ticket for proposed changes for the Background Job function titles. I realize these could probably be updated on an individual basis via the config file (maybe?), but this topic came up during the Staff Interface Enhancement Working Group project and may be a common point of confusion for newer users. Thoughts? Thank you! Lydia Chair, Development Prioritization subteam From chad.mills at rutgers.edu Wed Oct 24 14:30:01 2018 From: chad.mills at rutgers.edu (Chad Mills) Date: Wed, 24 Oct 2018 18:30:01 +0000 Subject: [Archivesspace_Users_Group] Alma Integration In-Reply-To: References: Message-ID: Hi all, Attached is the reference architecture and test/sample implementation architecture we developed at Rutgers. We have not implemented this yet. Best, Chad From: Chad Mills Sent: Friday, October 12, 2018 8:43 AM To: Archivesspace Users Group Subject: RE: [Archivesspace_Users_Group] Alma Integration Hi, We are interested! At Rutgers earlier this year we developed a reference architecture for our Special Collections. We tested the reference architecture by creating an implementation architecture using Alma, Primo, ArchiveSpace and a generic repository framework. In June we migrated to Alma so we will be looking to integrate ArchiveSpace with Alma in the near future using our the reference architecture as a blue print. I?ll see if I can share that reference architecture with the group. Best, Chad ------------------------------------- Chad Mills Digital Library Architect Rutgers University Libraries Phone: 848.932.5924 Cell: 732.309.8538 ------------------------------------- From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Megan Firestone Sent: Wednesday, October 10, 2018 1:34 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Alma Integration Hi, We us Alma as our library ILS here, so we have been looking at the possibility of integrating Alma and ArchivesSpace. I was curious if anyone else is interested in this type of integration and if there is any work being done? Thanks! Megan -- Megan M. Firestone Archivist and Public Services Librarian Munday Library St. Edward's University 3001 S. Congress Ave. Austin, TX 78704 512.428.1047 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: rutgers-special-collections-reference-architecture-final-version.pdf Type: application/pdf Size: 518664 bytes Desc: rutgers-special-collections-reference-architecture-final-version.pdf URL: From Christine.Kim at lyrasis.org Wed Oct 24 18:08:16 2018 From: Christine.Kim at lyrasis.org (Christine Kim) Date: Wed, 24 Oct 2018 22:08:16 +0000 Subject: [Archivesspace_Users_Group] RESCHEDULED: ArchivesSpace Open Community Call -- Nov 1st at 2pm ET (11am PT) Message-ID: Dear ArchivesSpace members, We are rescheduling our Open Community Call due to a scheduling conflict on our end. We apologize for any confusion this causes, but hope you will be able to join us next week on November 1st instead. Please join us for our next community Zoom call on November 1 at 2-3pm ET (11-noon PT). This is an opportunity to hear updates from each other and encourage group discussion. The community call is a space to surface news, ideas, and challenges. This may also be an especially good chance to talk about non-technical questions or ideas that you weren?t quite sure about posting on the Users Group listserv but really would like help with from us or your peers. You will be able to join by either computer or phone. In an effort to be more organized, here is a pre-survey to help generate discussion topics prior to the call. Please submit your suggestions by Wednesday, October 31. https://goo.gl/forms/sBnZLgpZJv95LEcx1 Here are the details of joining the call: * Join from PC, Mac, Linux, iOS or Android: https://zoom.us/j/804518729 * Or iPhone one-tap : * US: +16468769923,,804518729# or +16699006833,,804518729# * Or Telephone? * Dial(for higher quality, dial a number based on your current location)? * US: +1 646 876 9923 or +1 669 900 6833 or +1 408 638 0968 * Meeting ID: 804 518 729 * International numbers available: https://zoom.us/zoomconference?m=-CnZdNUzB4VhAipYXVQs3X1IOX8LOfFC Please email me at christine.kim at lyrasis.org if you have any questions about the call. Thanks so much, and we look forward to seeing you there! Best wishes, Christine Christine Kim ArchivesSpace Community Engagement Coordinator christine.kim at lyrasis.org 800.999.8558 x4820 404.592.4820 Skype: ckim.lyrasis -------------- next part -------------- An HTML attachment was scrubbed... URL: From buschedw at msu.edu Thu Oct 25 13:55:47 2018 From: buschedw at msu.edu (Busch, Ed) Date: Thu, 25 Oct 2018 17:55:47 +0000 Subject: [Archivesspace_Users_Group] Error when trying to add Event Type Message-ID: <35E2A8E8997F6C48A5D5FC21602BDEB60164AE097A@CAD-EX01.campusad.msu.edu> I've started getting an error when I attempt to add an Event Type. I'm trying to add an event of litigation_hold. When I select Create Value, I get "Failed to create Value". Any ideas? I don't have direct access to log but could ask IT to look for something if I knew what to ask. :) Any ideas? Thanks! Ed Busch Electronic Records Archivist, MLIS Michigan State University Archives Conrad Hall 943 Conrad Road, Room 101 East Lansing, MI 48824 517-884-6438 -------------- next part -------------- An HTML attachment was scrubbed... URL: From christine.dibella at lyrasis.org Fri Oct 26 10:01:15 2018 From: christine.dibella at lyrasis.org (Christine Di Bella) Date: Fri, 26 Oct 2018 14:01:15 +0000 Subject: [Archivesspace_Users_Group] Error when trying to add Event Type In-Reply-To: <35E2A8E8997F6C48A5D5FC21602BDEB60164AE097A@CAD-EX01.campusad.msu.edu> References: <35E2A8E8997F6C48A5D5FC21602BDEB60164AE097A@CAD-EX01.campusad.msu.edu> Message-ID: Hi Ed, I'm interpreting this as that you're trying to add a new type of event to the Events Type controlled value list. If you're trying to do something else, let us know. A few questions: 1. What version of ArchivesSpace are you using? 2. What level of permissions/permission group do you have? 3. Have you been able to add event types previously? Christine Christine Di Bella ArchivesSpace Program Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 cdibella13 (Skype) [ASpaceOrgHomeMedium] From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Busch, Ed Sent: Thursday, October 25, 2018 1:56 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Error when trying to add Event Type I've started getting an error when I attempt to add an Event Type. I'm trying to add an event of litigation_hold. When I select Create Value, I get "Failed to create Value". Any ideas? I don't have direct access to log but could ask IT to look for something if I knew what to ask. :) Any ideas? Thanks! Ed Busch Electronic Records Archivist, MLIS Michigan State University Archives Conrad Hall 943 Conrad Road, Room 101 East Lansing, MI 48824 517-884-6438 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.jpg Type: image/jpeg Size: 6608 bytes Desc: image003.jpg URL: From buschedw at msu.edu Fri Oct 26 10:26:15 2018 From: buschedw at msu.edu (Busch, Ed) Date: Fri, 26 Oct 2018 14:26:15 +0000 Subject: [Archivesspace_Users_Group] Error when trying to add Event Type In-Reply-To: References: <35E2A8E8997F6C48A5D5FC21602BDEB60164AE097A@CAD-EX01.campusad.msu.edu> Message-ID: <35E2A8E8997F6C48A5D5FC21602BDEB60164AE1090@CAD-EX01.campusad.msu.edu> Yep, adding a new event type. Running v2.5.0. I have admin priv but have also tried as the actual admin user and same result. When we first migrated, I added an event type of acquisition successfully. I recently suppressed a number of the events we weren't going to use and then I tried to add the new ones we wanted. I also tried modifying the enums>en.yml file with the event types added there but same result. I've tried both on our Production and QA installations but no go. The error doesn't provide enough info to know where to look. :( Thanks! Ed From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Christine Di Bella Sent: Friday, October 26, 2018 10:01 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Error when trying to add Event Type Hi Ed, I'm interpreting this as that you're trying to add a new type of event to the Events Type controlled value list. If you're trying to do something else, let us know. A few questions: 1. What version of ArchivesSpace are you using? 2. What level of permissions/permission group do you have? 3. Have you been able to add event types previously? Christine Christine Di Bella ArchivesSpace Program Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 cdibella13 (Skype) [ASpaceOrgHomeMedium] From: archivesspace_users_group-bounces at lyralists.lyrasis.org > On Behalf Of Busch, Ed Sent: Thursday, October 25, 2018 1:56 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Error when trying to add Event Type I've started getting an error when I attempt to add an Event Type. I'm trying to add an event of litigation_hold. When I select Create Value, I get "Failed to create Value". Any ideas? I don't have direct access to log but could ask IT to look for something if I knew what to ask. :) Any ideas? Thanks! Ed Busch Electronic Records Archivist, MLIS Michigan State University Archives Conrad Hall 943 Conrad Road, Room 101 East Lansing, MI 48824 517-884-6438 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 4074 bytes Desc: image001.jpg URL: From blake.carver at lyrasis.org Fri Oct 26 10:33:42 2018 From: blake.carver at lyrasis.org (Blake Carver) Date: Fri, 26 Oct 2018 14:33:42 +0000 Subject: [Archivesspace_Users_Group] Error when trying to add Event Type In-Reply-To: <35E2A8E8997F6C48A5D5FC21602BDEB60164AE1090@CAD-EX01.campusad.msu.edu> References: <35E2A8E8997F6C48A5D5FC21602BDEB60164AE097A@CAD-EX01.campusad.msu.edu> , <35E2A8E8997F6C48A5D5FC21602BDEB60164AE1090@CAD-EX01.campusad.msu.edu> Message-ID: Depending on what you have your log level set to, there's probably an error logged in the archivesspace.out log file in the logs directory. If that's a Linux server have them do 'grep -i error' and see what it says at the time you hit the error. -Blake ________________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Busch, Ed Sent: Friday, October 26, 2018 10:26:15 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Error when trying to add Event Type Yep, adding a new event type. Running v2.5.0. I have admin priv but have also tried as the actual admin user and same result. When we first migrated, I added an event type of acquisition successfully. I recently suppressed a number of the events we weren?t going to use and then I tried to add the new ones we wanted. I also tried modifying the enums>en.yml file with the event types added there but same result. I?ve tried both on our Production and QA installations but no go. The error doesn?t provide enough info to know where to look. ? Thanks! Ed From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Christine Di Bella Sent: Friday, October 26, 2018 10:01 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Error when trying to add Event Type Hi Ed, I?m interpreting this as that you?re trying to add a new type of event to the Events Type controlled value list. If you?re trying to do something else, let us know. A few questions: 1. What version of ArchivesSpace are you using? 2. What level of permissions/permission group do you have? 3. Have you been able to add event types previously? Christine Christine Di Bella ArchivesSpace Program Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 cdibella13 (Skype) [ASpaceOrgHomeMedium] From: archivesspace_users_group-bounces at lyralists.lyrasis.org > On Behalf Of Busch, Ed Sent: Thursday, October 25, 2018 1:56 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Error when trying to add Event Type I?ve started getting an error when I attempt to add an Event Type. I?m trying to add an event of litigation_hold. When I select Create Value, I get ?Failed to create Value?. Any ideas? I don?t have direct access to log but could ask IT to look for something if I knew what to ask. ? Any ideas? Thanks! Ed Busch Electronic Records Archivist, MLIS Michigan State University Archives Conrad Hall 943 Conrad Road, Room 101 East Lansing, MI 48824 517-884-6438 -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 4074 bytes Desc: image001.jpg URL: From buschedw at msu.edu Fri Oct 26 10:39:17 2018 From: buschedw at msu.edu (Busch, Ed) Date: Fri, 26 Oct 2018 14:39:17 +0000 Subject: [Archivesspace_Users_Group] Error when trying to add Event Type In-Reply-To: References: <35E2A8E8997F6C48A5D5FC21602BDEB60164AE097A@CAD-EX01.campusad.msu.edu> , <35E2A8E8997F6C48A5D5FC21602BDEB60164AE1090@CAD-EX01.campusad.msu.edu> Message-ID: <35E2A8E8997F6C48A5D5FC21602BDEB60164AE10DD@CAD-EX01.campusad.msu.edu> I'll have the IT guy check; apparently he's out today so will have to wait until Monday. Thanks! -----Original Message----- From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Blake Carver Sent: Friday, October 26, 2018 10:34 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Error when trying to add Event Type Depending on what you have your log level set to, there's probably an error logged in the archivesspace.out log file in the logs directory. If that's a Linux server have them do 'grep -i error' and see what it says at the time you hit the error. -Blake ________________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Busch, Ed Sent: Friday, October 26, 2018 10:26:15 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Error when trying to add Event Type Yep, adding a new event type. Running v2.5.0. I have admin priv but have also tried as the actual admin user and same result. When we first migrated, I added an event type of acquisition successfully. I recently suppressed a number of the events we weren?t going to use and then I tried to add the new ones we wanted. I also tried modifying the enums>en.yml file with the event types added there but same result. I?ve tried both on our Production and QA installations but no go. The error doesn?t provide enough info to know where to look. ? Thanks! Ed From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Christine Di Bella Sent: Friday, October 26, 2018 10:01 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Error when trying to add Event Type Hi Ed, I?m interpreting this as that you?re trying to add a new type of event to the Events Type controlled value list. If you?re trying to do something else, let us know. A few questions: 1. What version of ArchivesSpace are you using? 2. What level of permissions/permission group do you have? 3. Have you been able to add event types previously? Christine Christine Di Bella ArchivesSpace Program Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 cdibella13 (Skype) [ASpaceOrgHomeMedium] From: archivesspace_users_group-bounces at lyralists.lyrasis.org > On Behalf Of Busch, Ed Sent: Thursday, October 25, 2018 1:56 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Error when trying to add Event Type I?ve started getting an error when I attempt to add an Event Type. I?m trying to add an event of litigation_hold. When I select Create Value, I get ?Failed to create Value?. Any ideas? I don?t have direct access to log but could ask IT to look for something if I knew what to ask. ? Any ideas? Thanks! Ed Busch Electronic Records Archivist, MLIS Michigan State University Archives Conrad Hall 943 Conrad Road, Room 101 East Lansing, MI 48824 517-884-6438 From Christine.Kim at lyrasis.org Fri Oct 26 11:21:11 2018 From: Christine.Kim at lyrasis.org (Christine Kim) Date: Fri, 26 Oct 2018 15:21:11 +0000 Subject: [Archivesspace_Users_Group] ASpace Kansas City Regional Forum - Registration is now open! Message-ID: Join us for the ArchivesSpace Regional Forum in Kansas City! The regional forums are opportunities for our diverse ArchivesSpace members to meet up more locally to share and learn from each other through workshops, focused discussion sessions, and presentations. Registration is now open! [https://archivesspace.atlassian.net/wiki/download/attachments/728662017/KC-Banner02.jpg?version=1&modificationDate=1539367905411&cacheVersion=1&api=v2&effects=border-simple,blur-border,tape] DETAILS * Location: Midwest Genealogy Center * Date: November 30, 2018 (Friday) * Time: 9am - 5pm * Parking: Parking & Transportation PROGRAM The specifics continue to be shaped by the working group. The most current information is available on the ArchivesSpace wiki. Morning Workshops: The morning will feature two hands-on, engaging workshops. Please register for the workshop you are interested in attending. Each workshop is limited to 15 participants. * Workshop A: Choose Your ASpace Adventure * Instructor: Miloche Kottman, University of Kansas Libraries * The content of this workshop will be determined by a poll presented during registration check-out. Options include: * Option 1: Deep dive of Accession & Reource records: How to create an accession record, all about notes and spawning; How to create a resource record, all about notes, creating multi-level description, adding instance(s) * Option 2: Built-in ArchivesSpace efficiencies: Learn how to use Rapid Data Entry; set up default values for new accession, resource or digital object records; import EAD record with archival objects and merge with brief top-level resource record; controlled value list; default note order; LCNAF Import plugin; Container and Location management * Option 3: Controlling Data in ArchivesSpace: Data cleanup in ArchivesSpace; Cleaning up controlled values list; adding values to controlled values list; creating agent/subject records; merging duplicate agent/subject records * Workshop B: Introduction to Git and GitHub: A hands-on workshop * Instructor: Jamene Brooks-Kieffer, University of Kansas Libraries * Workshop Description: Git is a powerful open source version control tool that was originally designed for software development projects. GitHub is a web-based service that offers the functionality of Git plus additional features that enhance collaboration and project management. The combination of Git and GitHub creates a redundant, transparent, and reproducible work environment. However, accessing items available on GitHub (such as ArchivesSpace source code, documentation, and migration scripts) can be confusing and frustrating without training and practice. This workshop will introduce you to the basics of using Git on the command line, setting up your own GitHub repository, and contributing to projects hosted on GitHub. This workshop will also introduce you to using Markdown for formatting plain text files. You do not need to have any prior knowledge of Git, GitHub, Markdown, or the Unix-style command line to attend. Afternoon program: The afternoon session will highlight stories and experiences through presentations and group discussions. A catered lunch will be provided. * Speaker submissions: Currently accepting submissions! More info here: http://archivesspace.org/archives/3210 REGISTRATION Registration, including the "Workshop A: Choose Your ASpace Adventure" poll, is now open: https://www.eventbrite.com/e/archivesspace-regional-forum-kansas-city-2018-tickets-50618209427 HAPPY HOUR We will kick off the forum on November 29th (the night before) with an optional happy hour at Smokehouse Barbecue. Join us for a casual get together so we can get to know each other over delicious Kansas City barbecue! We'll provide a selection of appetizers to share. You are welcome to purchase your own drinks or additional food. This social activity is open to everyone. QUESTIONS? If you have any questions (or ideas!) related to the regional forums, feel free to email Christine Kim at christine.kim at lyrasis.org. Sincerely, Kansas City Regional Forum Working Group Danielle Butler (Central Arkansas Library System) Marcella Huggard (University of Kansas) Miloche Kottman (University of Kansas) Patrice-Andre Prud'homme (Oklahoma State University) Christine Kim (ArchivesSpace) -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 59520 bytes Desc: image002.jpg URL: From mayoc at bc.edu Fri Oct 26 13:06:25 2018 From: mayoc at bc.edu (Chris Mayo) Date: Fri, 26 Oct 2018 13:06:25 -0400 Subject: [Archivesspace_Users_Group] Size limitation in 'FiIe Size (bytes)' field Message-ID: Hi folks, I wanted to reach out to the list with what seems to be a database limitation we've run up against lately, and see if it's affecting anyone else. At BC, we use Aspace to generate structural metadata for our digitized collections, so we're storing information about individual digital files as Digital Archival Object Components. We decided recently (for various reasons) to start storing more of the technical metadata for each file, like checksums, filesize, format, etc. in the file version area of the DAO component. We've also recently undertaken a grant project to digitize some old reel-to-reel audio recordings, which means that we're characterizing large AV files for the first time, and we started getting an error when building some of the components stating: "Data truncation: Out of range value for column 'file_size_bytes'". It took a while to figure out what was going on, but as best as we can determine, the database is using a 32-bit integer to store this field, which means that the largest number that can be stored in the field is ~2.15 billion. Since the label of the field specifically notes that this measurement should be in bytes, it means that the field can only be used to describe files that are about 2.2Gb or smaller, and many of our audio files are above this limit. Has anyone else run into this problem, or have any ideas of how it can be dealt with? We'd prefer to keep describing size in bytes due to the granularity and specificity that allows. I'm using the API to build our DAOs, so currently I've just added a sanity check in my script to leave that field for files that are too large, but we'd like to be able to get that data in someday. Thanks, Chris -- Chris Mayo Digital Production Librarian Thomas P. O'Neill, Jr. Library Boston College chris.mayo at bc.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From racheltrent at gwu.edu Mon Oct 29 09:37:53 2018 From: racheltrent at gwu.edu (Rachel Trent) Date: Mon, 29 Oct 2018 09:37:53 -0400 Subject: [Archivesspace_Users_Group] Stopping ASpace: "Couldn't find a running instance to stop" Message-ID: Hi folks, I have just installed a new test instance of ASpace on a server that's never run ASpace before. It's only got this one instance of ASpace. It's pointing to a copy of our production database. It's running beautifully. The admin UI is running at port 8080, public UI at port 8081. All the data is there. Weird thing, I can't seem to shut ASpace down. Here's what an attempt looks like: # cd /path/to/archivesspace # sudo ./archivesspace.sh stop ArchivesSpace base directory: /path/to/archivesspace Couldn't find a running instance to stop This is definitely where ArchivesSpace is running, because I just installed it there yesterday. Our production instance stops and starts perfectly, a mirror of that server stops and starts perfectly, but the fresh install fails to stop. Any thoughts on what I'm missing? Thanks! Rachel Rachel Trent Digital Services Manager Special Collections Research Center Gelman Library, George Washington University 2130 H Street NW Washington DC 20052 202.994.4824 racheltrent at gwu.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From andrew-holland at uiowa.edu Mon Oct 29 09:56:09 2018 From: andrew-holland at uiowa.edu (Holland, Andrew S) Date: Mon, 29 Oct 2018 13:56:09 +0000 Subject: [Archivesspace_Users_Group] Stopping ASpace: "Couldn't find a running instance to stop" In-Reply-To: References: Message-ID: Is AS owned by root? I had an issue with a phantom instance of AS running when I did my start/stop as a root user instead of the web user (wwwrun) who owned the files. I suggest attempting to stop again. Then running: > ps ?ef | egrep archivesspace Then kill all running instances before starting again. -Andrew From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Rachel Trent Sent: Monday, October 29, 2018 8:38 AM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Stopping ASpace: "Couldn't find a running instance to stop" Hi folks, I have just installed a new test instance of ASpace on a server that's never run ASpace before. It's only got this one instance of ASpace. It's pointing to a copy of our production database. It's running beautifully. The admin UI is running at port 8080, public UI at port 8081. All the data is there. Weird thing, I can't seem to shut ASpace down. Here's what an attempt looks like: # cd /path/to/archivesspace # sudo ./archivesspace.sh stop ArchivesSpace base directory: /path/to/archivesspace Couldn't find a running instance to stop This is definitely where ArchivesSpace is running, because I just installed it there yesterday. Our production instance stops and starts perfectly, a mirror of that server stops and starts perfectly, but the fresh install fails to stop. Any thoughts on what I'm missing? Thanks! Rachel Rachel Trent Digital Services Manager Special Collections Research Center Gelman Library, George Washington University 2130 H Street NW Washington DC 20052 202.994.4824 racheltrent at gwu.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From smpinard at buffalo.edu Mon Oct 29 10:21:02 2018 From: smpinard at buffalo.edu (Cogley, Sarah) Date: Mon, 29 Oct 2018 14:21:02 +0000 Subject: [Archivesspace_Users_Group] FW: Webinar - Integrating Digital Preservation with ArchivesSpace In-Reply-To: <6f69de31-000d-4829-832e-92b0c32a1f88@dfw1s10mta50.xt.local> References: <6f69de31-000d-4829-832e-92b0c32a1f88@dfw1s10mta50.xt.local> Message-ID: <93f51dd0ef92403182c6b5ae1a69b7a2@mbx-nr1.itorg.ad.buffalo.edu> Hello all, For those of you interested in integration between ArchivesSpace and digital preservation systems, I like to extend an invitation to this webinar. I?ll be discussing the workflows we use at the University at Buffalo to process and preserve our digital archives using ArchivesSpace and Preservica. Hope to see you there. Sarah Cogley, CA Processing Archivist University Archives University at Buffalo 420 Capen Hall Buffalo, NY 14260-1674 (716) 645-1362 http://library.buffalo.edu/archives/ ________________________________ Integrating Digital Preservation with ArchivesSpace at UB Join Sarah Cogley, Processing Archivist at State University of New York at Buffalo (UB) as she discusses integrating Preservica with ArchivesSpace in an insightful webinar on November 7. Sarah will share her experience using Preservica and ArchivesSpace to preserve, describe, and make accessible the digital content stewarded by the University at Buffalo Archives. Brief screencasts will show behind the scenes workflows and demonstrate how their community of users discover and navigate the UB digital archives. Wednesday November 7 @ 11am Eastern / 4pm GMT Register for the webinar The ?Be more. Achieve more.? webinar series invites Archivists, Librarians and Records Managers to share their stories and inspire peers as they bring to life engaging project stories and demonstrate the value they have delivered to their institution utilising out-of-the-box digital preservation software. Best regards David Portman [blank][blank] [https://go.preservica.com/r/436752/1/794106627/open/1] -------------- next part -------------- An HTML attachment was scrubbed... URL: From buschedw at msu.edu Mon Oct 29 11:07:23 2018 From: buschedw at msu.edu (Busch, Ed) Date: Mon, 29 Oct 2018 15:07:23 +0000 Subject: [Archivesspace_Users_Group] Error when trying to add Event Type In-Reply-To: References: <35E2A8E8997F6C48A5D5FC21602BDEB60164AE097A@CAD-EX01.campusad.msu.edu> , <35E2A8E8997F6C48A5D5FC21602BDEB60164AE1090@CAD-EX01.campusad.msu.edu> Message-ID: <35E2A8E8997F6C48A5D5FC21602BDEB60164AE2074@CAD-EX01.campusad.msu.edu> Hi- Nothing showing up in the log regarding the create event type error. System info report says the log level is set to debug. Any other ideas? Not sure if this is related, but I noticed that when I am logged as me (with admin priv), I can't access the system_info page: I get Unable to access Page. When I log in as the actual Admin user, I can access the page. Thanks! Ed Busch -----Original Message----- From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Blake Carver Sent: Friday, October 26, 2018 10:34 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Error when trying to add Event Type Depending on what you have your log level set to, there's probably an error logged in the archivesspace.out log file in the logs directory. If that's a Linux server have them do 'grep -i error' and see what it says at the time you hit the error. -Blake ________________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Busch, Ed Sent: Friday, October 26, 2018 10:26:15 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Error when trying to add Event Type Yep, adding a new event type. Running v2.5.0. I have admin priv but have also tried as the actual admin user and same result. When we first migrated, I added an event type of acquisition successfully. I recently suppressed a number of the events we weren?t going to use and then I tried to add the new ones we wanted. I also tried modifying the enums>en.yml file with the event types added there but same result. I?ve tried both on our Production and QA installations but no go. The error doesn?t provide enough info to know where to look. ? Thanks! Ed From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Christine Di Bella Sent: Friday, October 26, 2018 10:01 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Error when trying to add Event Type Hi Ed, I?m interpreting this as that you?re trying to add a new type of event to the Events Type controlled value list. If you?re trying to do something else, let us know. A few questions: 1. What version of ArchivesSpace are you using? 2. What level of permissions/permission group do you have? 3. Have you been able to add event types previously? Christine Christine Di Bella ArchivesSpace Program Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 cdibella13 (Skype) [ASpaceOrgHomeMedium] From: archivesspace_users_group-bounces at lyralists.lyrasis.org > On Behalf Of Busch, Ed Sent: Thursday, October 25, 2018 1:56 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Error when trying to add Event Type I?ve started getting an error when I attempt to add an Event Type. I?m trying to add an event of litigation_hold. When I select Create Value, I get ?Failed to create Value?. Any ideas? I don?t have direct access to log but could ask IT to look for something if I knew what to ask. ? Any ideas? Thanks! Ed Busch Electronic Records Archivist, MLIS Michigan State University Archives Conrad Hall 943 Conrad Road, Room 101 East Lansing, MI 48824 517-884-6438 From blake.carver at lyrasis.org Mon Oct 29 11:31:37 2018 From: blake.carver at lyrasis.org (Blake Carver) Date: Mon, 29 Oct 2018 15:31:37 +0000 Subject: [Archivesspace_Users_Group] Error when trying to add Event Type In-Reply-To: <35E2A8E8997F6C48A5D5FC21602BDEB60164AE2074@CAD-EX01.campusad.msu.edu> References: <35E2A8E8997F6C48A5D5FC21602BDEB60164AE097A@CAD-EX01.campusad.msu.edu> , <35E2A8E8997F6C48A5D5FC21602BDEB60164AE1090@CAD-EX01.campusad.msu.edu> , <35E2A8E8997F6C48A5D5FC21602BDEB60164AE2074@CAD-EX01.campusad.msu.edu> Message-ID: Did you try adding the Event as both users? ________________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Busch, Ed Sent: Monday, October 29, 2018 11:07:23 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Error when trying to add Event Type Hi- Nothing showing up in the log regarding the create event type error. System info report says the log level is set to debug. Any other ideas? Not sure if this is related, but I noticed that when I am logged as me (with admin priv), I can't access the system_info page: I get Unable to access Page. When I log in as the actual Admin user, I can access the page. Thanks! Ed Busch -----Original Message----- From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Blake Carver Sent: Friday, October 26, 2018 10:34 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Error when trying to add Event Type Depending on what you have your log level set to, there's probably an error logged in the archivesspace.out log file in the logs directory. If that's a Linux server have them do 'grep -i error' and see what it says at the time you hit the error. -Blake ________________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Busch, Ed Sent: Friday, October 26, 2018 10:26:15 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Error when trying to add Event Type Yep, adding a new event type. Running v2.5.0. I have admin priv but have also tried as the actual admin user and same result. When we first migrated, I added an event type of acquisition successfully. I recently suppressed a number of the events we weren?t going to use and then I tried to add the new ones we wanted. I also tried modifying the enums>en.yml file with the event types added there but same result. I?ve tried both on our Production and QA installations but no go. The error doesn?t provide enough info to know where to look. ? Thanks! Ed From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Christine Di Bella Sent: Friday, October 26, 2018 10:01 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Error when trying to add Event Type Hi Ed, I?m interpreting this as that you?re trying to add a new type of event to the Events Type controlled value list. If you?re trying to do something else, let us know. A few questions: 1. What version of ArchivesSpace are you using? 2. What level of permissions/permission group do you have? 3. Have you been able to add event types previously? Christine Christine Di Bella ArchivesSpace Program Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 cdibella13 (Skype) [ASpaceOrgHomeMedium] From: archivesspace_users_group-bounces at lyralists.lyrasis.org > On Behalf Of Busch, Ed Sent: Thursday, October 25, 2018 1:56 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Error when trying to add Event Type I?ve started getting an error when I attempt to add an Event Type. I?m trying to add an event of litigation_hold. When I select Create Value, I get ?Failed to create Value?. Any ideas? I don?t have direct access to log but could ask IT to look for something if I knew what to ask. ? Any ideas? Thanks! Ed Busch Electronic Records Archivist, MLIS Michigan State University Archives Conrad Hall 943 Conrad Road, Room 101 East Lansing, MI 48824 517-884-6438 _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group From buschedw at msu.edu Mon Oct 29 11:40:29 2018 From: buschedw at msu.edu (Busch, Ed) Date: Mon, 29 Oct 2018 15:40:29 +0000 Subject: [Archivesspace_Users_Group] Error when trying to add Event Type In-Reply-To: References: <35E2A8E8997F6C48A5D5FC21602BDEB60164AE097A@CAD-EX01.campusad.msu.edu> , <35E2A8E8997F6C48A5D5FC21602BDEB60164AE1090@CAD-EX01.campusad.msu.edu> , <35E2A8E8997F6C48A5D5FC21602BDEB60164AE2074@CAD-EX01.campusad.msu.edu> Message-ID: <35E2A8E8997F6C48A5D5FC21602BDEB60164AE2098@CAD-EX01.campusad.msu.edu> Yes, so not really related. ;) I get that same error when creating an event type as any admin user. -----Original Message----- From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Blake Carver Sent: Monday, October 29, 2018 11:32 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Error when trying to add Event Type Did you try adding the Event as both users? ________________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Busch, Ed Sent: Monday, October 29, 2018 11:07:23 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Error when trying to add Event Type Hi- Nothing showing up in the log regarding the create event type error. System info report says the log level is set to debug. Any other ideas? Not sure if this is related, but I noticed that when I am logged as me (with admin priv), I can't access the system_info page: I get Unable to access Page. When I log in as the actual Admin user, I can access the page. Thanks! Ed Busch -----Original Message----- From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Blake Carver Sent: Friday, October 26, 2018 10:34 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Error when trying to add Event Type Depending on what you have your log level set to, there's probably an error logged in the archivesspace.out log file in the logs directory. If that's a Linux server have them do 'grep -i error' and see what it says at the time you hit the error. -Blake ________________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Busch, Ed Sent: Friday, October 26, 2018 10:26:15 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Error when trying to add Event Type Yep, adding a new event type. Running v2.5.0. I have admin priv but have also tried as the actual admin user and same result. When we first migrated, I added an event type of acquisition successfully. I recently suppressed a number of the events we weren?t going to use and then I tried to add the new ones we wanted. I also tried modifying the enums>en.yml file with the event types added there but same result. I?ve tried both on our Production and QA installations but no go. The error doesn?t provide enough info to know where to look. ? Thanks! Ed From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Christine Di Bella Sent: Friday, October 26, 2018 10:01 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Error when trying to add Event Type Hi Ed, I?m interpreting this as that you?re trying to add a new type of event to the Events Type controlled value list. If you?re trying to do something else, let us know. A few questions: 1. What version of ArchivesSpace are you using? 2. What level of permissions/permission group do you have? 3. Have you been able to add event types previously? Christine Christine Di Bella ArchivesSpace Program Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 cdibella13 (Skype) [ASpaceOrgHomeMedium] From: archivesspace_users_group-bounces at lyralists.lyrasis.org > On Behalf Of Busch, Ed Sent: Thursday, October 25, 2018 1:56 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Error when trying to add Event Type I?ve started getting an error when I attempt to add an Event Type. I?m trying to add an event of litigation_hold. When I select Create Value, I get ?Failed to create Value?. Any ideas? I don?t have direct access to log but could ask IT to look for something if I knew what to ask. ? Any ideas? Thanks! Ed Busch Electronic Records Archivist, MLIS Michigan State University Archives Conrad Hall 943 Conrad Road, Room 101 East Lansing, MI 48824 517-884-6438 _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=DwIGaQ&c=nE__W8dFE-shTxStwXtp0A&r=nzQRpzss_AwHOHAKVWRsNQ&m=mxmVvtSekq7_9tiDKoZbIkH2AgSmLk8rIaEbtnbM8QI&s=p9410c9onGqPdxMJd_b7cyQdvMLwuXqfRqoxhkJ2hpw&e= _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=DwIGaQ&c=nE__W8dFE-shTxStwXtp0A&r=nzQRpzss_AwHOHAKVWRsNQ&m=mxmVvtSekq7_9tiDKoZbIkH2AgSmLk8rIaEbtnbM8QI&s=p9410c9onGqPdxMJd_b7cyQdvMLwuXqfRqoxhkJ2hpw&e= From sdm7g at virginia.edu Mon Oct 29 12:20:32 2018 From: sdm7g at virginia.edu (Majewski, Steven Dennis (sdm7g)) Date: Mon, 29 Oct 2018 16:20:32 +0000 Subject: [Archivesspace_Users_Group] Error when trying to add Event Type In-Reply-To: <35E2A8E8997F6C48A5D5FC21602BDEB60164AE2074@CAD-EX01.campusad.msu.edu> References: <35E2A8E8997F6C48A5D5FC21602BDEB60164AE097A@CAD-EX01.campusad.msu.edu> <35E2A8E8997F6C48A5D5FC21602BDEB60164AE1090@CAD-EX01.campusad.msu.edu> <35E2A8E8997F6C48A5D5FC21602BDEB60164AE2074@CAD-EX01.campusad.msu.edu> Message-ID: > On Oct 29, 2018, at 11:07 AM, Busch, Ed wrote: > > Hi- > > Nothing showing up in the log regarding the create event type error. System info report says the log level is set to debug. Any other ideas? > > Not sure if this is related, but I noticed that when I am logged as me (with admin priv), I can't access the system_info page: I get Unable to access Page. When I log in as the actual Admin user, I can access the page. > Not related. System info controller is checking that user = ?admin? instead of checking that user has admin privileges, which would probably be a better choice. Any clues at all in the log? Can you post a snippet from around the time of the submit ? ? Steve Majewski -------------- next part -------------- A non-text attachment was scrubbed... Name: smime.p7s Type: application/pkcs7-signature Size: 6091 bytes Desc: not available URL: From sdm7g at virginia.edu Mon Oct 29 12:45:11 2018 From: sdm7g at virginia.edu (Majewski, Steven Dennis (sdm7g)) Date: Mon, 29 Oct 2018 16:45:11 +0000 Subject: [Archivesspace_Users_Group] Error when trying to add Event Type In-Reply-To: References: <35E2A8E8997F6C48A5D5FC21602BDEB60164AE097A@CAD-EX01.campusad.msu.edu> <35E2A8E8997F6C48A5D5FC21602BDEB60164AE1090@CAD-EX01.campusad.msu.edu> <35E2A8E8997F6C48A5D5FC21602BDEB60164AE2074@CAD-EX01.campusad.msu.edu> Message-ID: You could also try adding an enum value from the backend API and see if you get a more specific error message directly from the backend. ? Steve Majewski > On Oct 29, 2018, at 12:20 PM, Majewski, Steven Dennis (sdm7g) wrote: > > >> On Oct 29, 2018, at 11:07 AM, Busch, Ed wrote: >> >> Hi- >> >> Nothing showing up in the log regarding the create event type error. System info report says the log level is set to debug. Any other ideas? >> >> Not sure if this is related, but I noticed that when I am logged as me (with admin priv), I can't access the system_info page: I get Unable to access Page. When I log in as the actual Admin user, I can access the page. >> > > Not related. System info controller is checking that user = ?admin? instead of checking that user has admin privileges, which would probably be a better choice. > > Any clues at all in the log? Can you post a snippet from around the time of the submit ? > > > ? Steve Majewski > > > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- A non-text attachment was scrubbed... Name: smime.p7s Type: application/pkcs7-signature Size: 6091 bytes Desc: not available URL: From buschedw at msu.edu Mon Oct 29 13:26:43 2018 From: buschedw at msu.edu (Busch, Ed) Date: Mon, 29 Oct 2018 17:26:43 +0000 Subject: [Archivesspace_Users_Group] Error when trying to add Event Type In-Reply-To: References: <35E2A8E8997F6C48A5D5FC21602BDEB60164AE097A@CAD-EX01.campusad.msu.edu> <35E2A8E8997F6C48A5D5FC21602BDEB60164AE1090@CAD-EX01.campusad.msu.edu> <35E2A8E8997F6C48A5D5FC21602BDEB60164AE2074@CAD-EX01.campusad.msu.edu> Message-ID: <35E2A8E8997F6C48A5D5FC21602BDEB60164AE21CE@CAD-EX01.campusad.msu.edu> It all looks successful in the log but I get the "Failed to create Value" error. I, [2018-10-29T12:23:25.882812 #1487] INFO -- : Started POST "/enumerations?id=15" for 0:0:0:0:0:0:0:1 at 2018-10-29 12:23:25 -0400 I, [2018-10-29T12:23:25.885272 #1487] INFO -- : Processing by EnumerationsController#create as */* I, [2018-10-29T12:23:25.885387 #1487] INFO -- : Parameters: {"utf8"=>"?", "authenticity_token"=>"M+yfAohEuLprNaEEaUkNvi12m4UfvKkbuDt9igdRvxw6+Gia/SzqbVOoz5ekJVr1YUB8ERzQcKzSDkoROQnVQg==", "enumeration"=>{"lock_version"=>"2", "name"=>"", "value"=>"litigation_hold"}, "id"=>"15"} I, [2018-10-29T12:23:25.987311 #1487] INFO -- : Rendered shared/_flash_messages.html.erb (0.2ms) I, [2018-10-29T12:23:25.987576 #1487] INFO -- : Rendered shared/_form_messages.html.erb (0.9ms) I, [2018-10-29T12:23:25.989543 #1487] INFO -- : Rendered shared/_flash_messages.html.erb (0.2ms) I, [2018-10-29T12:23:25.989741 #1487] INFO -- : Rendered shared/_form_messages.html.erb (0.7ms) I, [2018-10-29T12:23:25.991631 #1487] INFO -- : Rendered enumerations/_new.html.erb (5.8ms) I, [2018-10-29T12:23:25.992173 #1487] INFO -- : Completed 200 OK in 107ms (Views: 7.1ms) I, [2018-10-29T12:23:30.998868 #1487] INFO -- : Started POST "/enumerations?id=15" for 0:0:0:0:0:0:0:1 at 2018-10-29 12:23:30 -0400 I, [2018-10-29T12:23:31.001346 #1487] INFO -- : Processing by EnumerationsController#create as */* I, [2018-10-29T12:23:31.001475 #1487] INFO -- : Parameters: {"utf8"=>"?", "authenticity_token"=>"lVX9LUrbMw2uXTPBrxAN8NNpt+jOUKHfKWo7VMSEpW+cQQq1P7Nh2pbAXVJifFq7n19QfM08eGhDXwzP+tzPMQ==", "enumeration"=>{"lock_version"=>"2", "name"=>"", "value"=>"test"}, "id"=>"15"} I, [2018-10-29T12:23:31.080980 #1487] INFO -- : Rendered shared/_flash_messages.html.erb (0.2ms) I, [2018-10-29T12:23:31.081277 #1487] INFO -- : Rendered shared/_form_messages.html.erb (1.0ms) I, [2018-10-29T12:23:31.083233 #1487] INFO -- : Rendered shared/_flash_messages.html.erb (0.2ms) I, [2018-10-29T12:23:31.083429 #1487] INFO -- : Rendered shared/_form_messages.html.erb (0.8ms) I, [2018-10-29T12:23:31.085720 #1487] INFO -- : Rendered enumerations/_new.html.erb (6.3ms) I, [2018-10-29T12:23:31.086253 #1487] INFO -- : Completed 200 OK in 85ms (Views: 7.6ms) Thanks also for the explanation for the system info error. I put a ticket in the system for that. Ed -----Original Message----- From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Majewski, Steven Dennis (sdm7g) Sent: Monday, October 29, 2018 12:21 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Error when trying to add Event Type > On Oct 29, 2018, at 11:07 AM, Busch, Ed wrote: > > Hi- > > Nothing showing up in the log regarding the create event type error. System info report says the log level is set to debug. Any other ideas? > > Not sure if this is related, but I noticed that when I am logged as me (with admin priv), I can't access the system_info page: I get Unable to access Page. When I log in as the actual Admin user, I can access the page. > Not related. System info controller is checking that user = ?admin? instead of checking that user has admin privileges, which would probably be a better choice. Any clues at all in the log? Can you post a snippet from around the time of the submit ? ? Steve Majewski From buschedw at msu.edu Mon Oct 29 14:46:08 2018 From: buschedw at msu.edu (Busch, Ed) Date: Mon, 29 Oct 2018 18:46:08 +0000 Subject: [Archivesspace_Users_Group] Error when trying to add Event Type In-Reply-To: References: <35E2A8E8997F6C48A5D5FC21602BDEB60164AE097A@CAD-EX01.campusad.msu.edu> <35E2A8E8997F6C48A5D5FC21602BDEB60164AE1090@CAD-EX01.campusad.msu.edu> <35E2A8E8997F6C48A5D5FC21602BDEB60164AE2074@CAD-EX01.campusad.msu.edu> Message-ID: <35E2A8E8997F6C48A5D5FC21602BDEB60164AE226F@CAD-EX01.campusad.msu.edu> I haven't quite figured out the exact sequence of steps but I have figured out how to make it work. I had suppressed a number of the event types (most) and that seems to have been what caused creating to fail. I unsuppressed them and I could create again. I slowly suppressed them again in groups and around #26 was when I could no longer create or delete event types. I unsuppressed one and I could create again. SO, something seems to happen after the 25th is suppressed. Ed -----Original Message----- From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Majewski, Steven Dennis (sdm7g) Sent: Monday, October 29, 2018 12:45 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Error when trying to add Event Type You could also try adding an enum value from the backend API and see if you get a more specific error message directly from the backend. ? Steve Majewski > On Oct 29, 2018, at 12:20 PM, Majewski, Steven Dennis (sdm7g) wrote: > > >> On Oct 29, 2018, at 11:07 AM, Busch, Ed wrote: >> >> Hi- >> >> Nothing showing up in the log regarding the create event type error. System info report says the log level is set to debug. Any other ideas? >> >> Not sure if this is related, but I noticed that when I am logged as me (with admin priv), I can't access the system_info page: I get Unable to access Page. When I log in as the actual Admin user, I can access the page. >> > > Not related. System info controller is checking that user = ?admin? instead of checking that user has admin privileges, which would probably be a better choice. > > Any clues at all in the log? Can you post a snippet from around the time of the submit ? > > > ? Steve Majewski > > > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_grou > p From luftsche at usc.edu Mon Oct 29 16:32:54 2018 From: luftsche at usc.edu (Susan Luftschein) Date: Mon, 29 Oct 2018 20:32:54 +0000 Subject: [Archivesspace_Users_Group] Another MARC export glitch Message-ID: Hi Christine, I've found another glitch. Shall I create a JIRA ticket for it? Thanks, Sue Sue Luftschein, Ph.D. Head of Special Collections/Archival & Metadata Librarian USC Libraries Special Collections University of Southern California Doheny Memorial Library 3550 Trousdale Parkway, Room 207 Los Angeles, CA 90089-0189 tel:213-740-4046 fax:213-740-2343 luftsche at usc.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From christine.dibella at lyrasis.org Tue Oct 30 09:31:20 2018 From: christine.dibella at lyrasis.org (Christine Di Bella) Date: Tue, 30 Oct 2018 13:31:20 +0000 Subject: [Archivesspace_Users_Group] Another MARC export glitch In-Reply-To: References: Message-ID: Hi Sue, Yes, that would be great if you'd submit it as a JIRA. Christine Christine Di Bella ArchivesSpace Program Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 cdibella13 (Skype) [ASpaceOrgHomeMedium] From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Susan Luftschein Sent: Monday, October 29, 2018 4:33 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Another MARC export glitch Hi Christine, I've found another glitch. Shall I create a JIRA ticket for it? Thanks, Sue Sue Luftschein, Ph.D. Head of Special Collections/Archival & Metadata Librarian USC Libraries Special Collections University of Southern California Doheny Memorial Library 3550 Trousdale Parkway, Room 207 Los Angeles, CA 90089-0189 tel:213-740-4046 fax:213-740-2343 luftsche at usc.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.jpg Type: image/jpeg Size: 6608 bytes Desc: image003.jpg URL: From ahueb2 at uis.edu Tue Oct 30 09:38:46 2018 From: ahueb2 at uis.edu (Huebschen, Alan M) Date: Tue, 30 Oct 2018 13:38:46 +0000 Subject: [Archivesspace_Users_Group] Subject migration error, migrating from Archon Message-ID: <2218ad28fddd4675a9c351af76f8f922@uismbx02.uisad.uis.edu> Good morning all, Does anyone know what might cause the following error? It sounds like a database issue, but I've started with a clean database on each migration attempt. All subjects fail to migrate with the same error, everything else appears to go over smoothly. Endpoint: http://localhost:8089/subjects AR Identifier:Subject->Ledgers Status code: 400 Status text: Bad Request {"error":{"db_error":["Database integrity constraint conflict: Java::JavaSql::SQLIntegrityConstraintViolationException: Cannot add or update a child row: a foreign key constraint fails (`archivesspace`.`subject`, CONSTRAINT `subject_ibfk_2` FOREIGN KEY (`vocab_id`) REFERENCES `vocabulary` (`id`))"]}} -Alan Huebschen Brookens Library Information Systems (217) 206-7115 -------------- next part -------------- An HTML attachment was scrubbed... URL: From Christine.Kim at lyrasis.org Tue Oct 30 13:40:35 2018 From: Christine.Kim at lyrasis.org (Christine Kim) Date: Tue, 30 Oct 2018 17:40:35 +0000 Subject: [Archivesspace_Users_Group] REMINDER: ArchivesSpace Open Community Call -- Nov 1st at 2pm ET (11am PT) Message-ID: Friendly reminder about our open community call this Thursday, November 1st at 2pm ET (11am PT). Here is a pre-survey to help generate discussion topics prior to the call. Please submit your suggestions by Wednesday, October 31. https://goo.gl/forms/sBnZLgpZJv95LEcx1 Thanks so much, and we?ll see you on Thursday! Best wishes, Christine Kim Christine Kim ArchivesSpace Community Engagement Coordinator christine.kim at lyrasis.org 800.999.8558 x4820 404.592.4820 Skype: ckim.lyrasis From: archivesspace_tac-bounces at lyralists.lyrasis.org On Behalf Of Christine Kim Sent: Wednesday, October 24, 2018 3:08 PM Subject: [Archivesspace_tac] RESCHEDULED: ArchivesSpace Open Community Call -- Nov 1st at 2pm ET (11am PT) Dear ArchivesSpace members, We are rescheduling our Open Community Call due to a scheduling conflict on our end. We apologize for any confusion this causes, but hope you will be able to join us next week on November 1st instead. Please join us for our next community Zoom call on November 1 at 2-3pm ET (11-noon PT). This is an opportunity to hear updates from each other and encourage group discussion. The community call is a space to surface news, ideas, and challenges. This may also be an especially good chance to talk about non-technical questions or ideas that you weren?t quite sure about posting on the Users Group listserv but really would like help with from us or your peers. You will be able to join by either computer or phone. In an effort to be more organized, here is a pre-survey to help generate discussion topics prior to the call. Please submit your suggestions by Wednesday, October 31. https://goo.gl/forms/sBnZLgpZJv95LEcx1 Here are the details of joining the call: * Join from PC, Mac, Linux, iOS or Android: https://zoom.us/j/804518729 * Or iPhone one-tap : * US: +16468769923,,804518729# or +16699006833,,804518729# * Or Telephone? * Dial(for higher quality, dial a number based on your current location)? * US: +1 646 876 9923 or +1 669 900 6833 or +1 408 638 0968 * Meeting ID: 804 518 729 * International numbers available: https://zoom.us/zoomconference?m=-CnZdNUzB4VhAipYXVQs3X1IOX8LOfFC Please email me at christine.kim at lyrasis.org if you have any questions about the call. Thanks so much, and we look forward to seeing you there! Best wishes, Christine Christine Kim ArchivesSpace Community Engagement Coordinator christine.kim at lyrasis.org 800.999.8558 x4820 404.592.4820 Skype: ckim.lyrasis -------------- next part -------------- An HTML attachment was scrubbed... URL: From trthorn2 at ncsu.edu Tue Oct 30 14:47:36 2018 From: trthorn2 at ncsu.edu (Trevor Thornton) Date: Tue, 30 Oct 2018 14:47:36 -0400 Subject: [Archivesspace_Users_Group] Subject migration error, migrating from Archon In-Reply-To: <2218ad28fddd4675a9c351af76f8f922@uismbx02.uisad.uis.edu> References: <2218ad28fddd4675a9c351af76f8f922@uismbx02.uisad.uis.edu> Message-ID: I can provide an incomplete answer and hopefully somebody will chime in with more/better info. The immediate cause of the error seems to be that the subject record that's being written to the database either includes a value for vocab_id that doesn't correspond to an id from the 'vocabularies' table, or that the value is missing from the query (which writes a NULL in the vocab_id column). Either of these would cause an error at the database level where this constraint (that values for vocab_id must correspond to the id of a record in 'vocabularies') is enforced. I think a NULL value would actually throw a different error so the bad vocab_id seems more likely to me. In our instance we only have one vocabulary, which is the default named 'global' with id 1. On Tue, Oct 30, 2018 at 9:38 AM Huebschen, Alan M wrote: > Good morning all, > > > > Does anyone know what might cause the following error? It sounds like a > database issue, but I?ve started with a clean database on each migration > attempt. All subjects fail to migrate with the same error, everything else > appears to go over smoothly. > > > > Endpoint: http://localhost:8089/subjects > > AR Identifier:Subject->Ledgers > > Status code: 400 > > Status text: Bad Request > > {"error":{"db_error":["Database integrity constraint conflict: > Java::JavaSql::SQLIntegrityConstraintViolationException: Cannot add or > update a child row: a foreign key constraint fails > (`archivesspace`.`subject`, CONSTRAINT `subject_ibfk_2` FOREIGN KEY > (`vocab_id`) REFERENCES `vocabulary` (`id`))"]}} > > > > -Alan Huebschen > > Brookens Library > > Information Systems > > (217) 206-7115 > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > -- Trevor Thornton Applications Developer, Digital Library Initiatives North Carolina State University Libraries -------------- next part -------------- An HTML attachment was scrubbed... URL: From Christine.Kim at lyrasis.org Tue Oct 30 17:54:30 2018 From: Christine.Kim at lyrasis.org (Christine Kim) Date: Tue, 30 Oct 2018 21:54:30 +0000 Subject: [Archivesspace_Users_Group] Announcement: Online ASpace Community Forum, Winter 2019 Message-ID: Dear ArchivesSpace community, We are thrilled about all the opportunities we had to get together in person through our regional forums this past year! With this momentum, we'd like to explore new ways our community can collaborate, communicate, and engage with each other through an online forum! All community members are welcome to participate! We would love to highlight themes that are especially relevant to our small and very small community members, including our lone arrangers. We would also love to encourage our international (non-US) community members to participate as well, as we hope to offer a schedule that accommodates across time zones. Would you like to participate in a Working Group to help shape the program content for the online forum? Community members from institutions of all sizes are welcome, but we especially encourage our small and very small members as well as international (non-US) members to participate as we build this program. Response requested by November 15. Email Christine Kim at christine.kim at lyrasis.org. Please feel free to email me if you have any questions (or ideas) related to the online forum. Thanks! Best wishes, Christine Kim Christine Kim ArchivesSpace Community Engagement Coordinator christine.kim at lyrasis.org 800.999.8558 x4820 404.592.4820 Skype: ckim.lyrasis -------------- next part -------------- An HTML attachment was scrubbed... URL: From adrien_hilton at harvard.edu Wed Oct 31 09:45:19 2018 From: adrien_hilton at harvard.edu (Hilton, Adrien) Date: Wed, 31 Oct 2018 13:45:19 +0000 Subject: [Archivesspace_Users_Group] Alma Integration In-Reply-To: References: Message-ID: Hi All, At Houghton Library, part of the Harvard Library, we too are interested in ArchivesSpace/Alma integration. In terms of functionality for resource description, we looked a bit at the Denver plug-in and like the type of data exchange it offers between the ArchivesSpace resource record and the Alma Bib and Holdings records using the MMS ID. We could also envision the exchange working the other way, starting from the Alma record and looking to ArchivesSpace for a resource record with that MMS ID (in a locally specified field), creating a resource if non-existent or updating if existent. We would also like to think through subject and agent access points and keeping those up-to-date in both systems (using URIs), and optimally, up-to-date with the authority file (functionality that Alma currently offers). Lastly, exchanging and maintaining container inventories and barcodes (instances in ArchivesSpace and item records in Alma) across the systems is another area of functionality we?d like to explore. We?d like to host a conference call for interested parties. Can folks respond if they are interested in taking part? If there?s enough momentum, I?ll send around a Doodle poll with some available times. Best wishes, Adrien, Susan, and Vernica Houghton Library From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Chad Mills Sent: Wednesday, October 24, 2018 2:30 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Alma Integration Hi all, Attached is the reference architecture and test/sample implementation architecture we developed at Rutgers. We have not implemented this yet. Best, Chad From: Chad Mills Sent: Friday, October 12, 2018 8:43 AM To: Archivesspace Users Group > Subject: RE: [Archivesspace_Users_Group] Alma Integration Hi, We are interested! At Rutgers earlier this year we developed a reference architecture for our Special Collections. We tested the reference architecture by creating an implementation architecture using Alma, Primo, ArchiveSpace and a generic repository framework. In June we migrated to Alma so we will be looking to integrate ArchiveSpace with Alma in the near future using our the reference architecture as a blue print. I?ll see if I can share that reference architecture with the group. Best, Chad ------------------------------------- Chad Mills Digital Library Architect Rutgers University Libraries Phone: 848.932.5924 Cell: 732.309.8538 ------------------------------------- From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Megan Firestone Sent: Wednesday, October 10, 2018 1:34 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Alma Integration Hi, We us Alma as our library ILS here, so we have been looking at the possibility of integrating Alma and ArchivesSpace. I was curious if anyone else is interested in this type of integration and if there is any work being done? Thanks! Megan -- Megan M. Firestone Archivist and Public Services Librarian Munday Library St. Edward's University 3001 S. Congress Ave. Austin, TX 78704 512.428.1047 -------------- next part -------------- An HTML attachment was scrubbed... URL: From belaira at union.edu Wed Oct 31 09:47:10 2018 From: belaira at union.edu (Belair, Andrea) Date: Wed, 31 Oct 2018 09:47:10 -0400 Subject: [Archivesspace_Users_Group] Alma Integration In-Reply-To: References: Message-ID: Hello, I'd be interested. I'm at Union College. Thanks, Andrea On Wed, Oct 31, 2018 at 9:45 AM Hilton, Adrien wrote: > Hi All, > > > > At Houghton Library, part of the Harvard Library, we too are interested in > ArchivesSpace/Alma integration. > > > > In terms of functionality for resource description, we looked a bit at the > Denver plug-in and like the type of data exchange it offers between the > ArchivesSpace resource record and the Alma Bib and Holdings records using > the MMS ID. We could also envision the exchange working the other way, > starting from the Alma record and looking to ArchivesSpace for a resource > record with that MMS ID (in a locally specified field), creating a resource > if non-existent or updating if existent. > > > > We would also like to think through subject and agent access points and > keeping those up-to-date in both systems (using URIs), and optimally, > up-to-date with the authority file (functionality that Alma currently > offers). > > > > Lastly, exchanging and maintaining container inventories and barcodes > (instances in ArchivesSpace and item records in Alma) across the systems is > another area of functionality we?d like to explore. > > > > We?d like to host a conference call for interested parties. Can folks > respond if they are interested in taking part? If there?s enough momentum, > I?ll send around a Doodle poll with some available times. > > > > Best wishes, > > Adrien, Susan, and Vernica > > Houghton Library > > > > *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org < > archivesspace_users_group-bounces at lyralists.lyrasis.org> *On Behalf Of *Chad > Mills > *Sent:* Wednesday, October 24, 2018 2:30 PM > *To:* Archivesspace Users Group < > archivesspace_users_group at lyralists.lyrasis.org> > *Subject:* Re: [Archivesspace_Users_Group] Alma Integration > > > > Hi all, > > > > Attached is the reference architecture and test/sample implementation > architecture we developed at Rutgers. We have not implemented this yet. > > > > Best, > > Chad > > > > *From:* Chad Mills > *Sent:* Friday, October 12, 2018 8:43 AM > *To:* Archivesspace Users Group < > archivesspace_users_group at lyralists.lyrasis.org> > *Subject:* RE: [Archivesspace_Users_Group] Alma Integration > > > > Hi, > > > > We are interested! At Rutgers earlier this year we developed a reference > architecture for our Special Collections. We tested the reference > architecture by creating an implementation architecture using Alma, Primo, > ArchiveSpace and a generic repository framework. In June we migrated to > Alma so we will be looking to integrate ArchiveSpace with Alma in the near > future using our the reference architecture as a blue print. I?ll see if I > can share that reference architecture with the group. > > > > Best, > > Chad > > > > ------------------------------------- > Chad Mills > Digital Library Architect > Rutgers University Libraries > Phone: 848.932.5924 > Cell: 732.309.8538 > ------------------------------------- > > > > > > *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org [ > mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org > ] *On Behalf Of *Megan > Firestone > *Sent:* Wednesday, October 10, 2018 1:34 PM > *To:* Archivesspace Users Group > *Subject:* [Archivesspace_Users_Group] Alma Integration > > > > Hi, > > > > We us Alma as our library ILS here, so we have been looking at the > possibility of integrating Alma and ArchivesSpace. I was curious if anyone > else is interested in this type of integration and if there is any work > being done? > > > > Thanks! > > Megan > > > -- > > Megan M. Firestone > Archivist and Public Services Librarian > Munday Library > St. Edward's University > 3001 S. Congress Ave. > Austin, TX 78704 > 512.428.1047 > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > -- Andrea Belair Archives and Special Collections Librarian Union College 807 Union Street Schenectady, NY 12308 518-388-6871 -------------- next part -------------- An HTML attachment was scrubbed... URL: From Kevin.Clair at du.edu Wed Oct 31 09:53:13 2018 From: Kevin.Clair at du.edu (Kevin Clair) Date: Wed, 31 Oct 2018 13:53:13 +0000 Subject: [Archivesspace_Users_Group] Alma Integration In-Reply-To: References: , Message-ID: Definitely interested! -k Get Outlook for iOS ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Belair, Andrea Sent: Wednesday, October 31, 2018 7:47:10 AM To: archivesspace_users_group at lyralists.lyrasis.org Subject: Re: [Archivesspace_Users_Group] Alma Integration Hello, I'd be interested. I'm at Union College. Thanks, Andrea On Wed, Oct 31, 2018 at 9:45 AM Hilton, Adrien > wrote: Hi All, At Houghton Library, part of the Harvard Library, we too are interested in ArchivesSpace/Alma integration. In terms of functionality for resource description, we looked a bit at the Denver plug-in and like the type of data exchange it offers between the ArchivesSpace resource record and the Alma Bib and Holdings records using the MMS ID. We could also envision the exchange working the other way, starting from the Alma record and looking to ArchivesSpace for a resource record with that MMS ID (in a locally specified field), creating a resource if non-existent or updating if existent. We would also like to think through subject and agent access points and keeping those up-to-date in both systems (using URIs), and optimally, up-to-date with the authority file (functionality that Alma currently offers). Lastly, exchanging and maintaining container inventories and barcodes (instances in ArchivesSpace and item records in Alma) across the systems is another area of functionality we?d like to explore. We?d like to host a conference call for interested parties. Can folks respond if they are interested in taking part? If there?s enough momentum, I?ll send around a Doodle poll with some available times. Best wishes, Adrien, Susan, and Vernica Houghton Library From: archivesspace_users_group-bounces at lyralists.lyrasis.org > On Behalf Of Chad Mills Sent: Wednesday, October 24, 2018 2:30 PM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Alma Integration Hi all, Attached is the reference architecture and test/sample implementation architecture we developed at Rutgers. We have not implemented this yet. Best, Chad From: Chad Mills Sent: Friday, October 12, 2018 8:43 AM To: Archivesspace Users Group > Subject: RE: [Archivesspace_Users_Group] Alma Integration Hi, We are interested! At Rutgers earlier this year we developed a reference architecture for our Special Collections. We tested the reference architecture by creating an implementation architecture using Alma, Primo, ArchiveSpace and a generic repository framework. In June we migrated to Alma so we will be looking to integrate ArchiveSpace with Alma in the near future using our the reference architecture as a blue print. I?ll see if I can share that reference architecture with the group. Best, Chad ------------------------------------- Chad Mills Digital Library Architect Rutgers University Libraries Phone: 848.932.5924 Cell: 732.309.8538 ------------------------------------- From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Megan Firestone Sent: Wednesday, October 10, 2018 1:34 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Alma Integration Hi, We us Alma as our library ILS here, so we have been looking at the possibility of integrating Alma and ArchivesSpace. I was curious if anyone else is interested in this type of integration and if there is any work being done? Thanks! Megan -- Megan M. Firestone Archivist and Public Services Librarian Munday Library St. Edward's University 3001 S. Congress Ave. Austin, TX 78704 512.428.1047 _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Andrea Belair Archives and Special Collections Librarian Union College 807 Union Street Schenectady, NY 12308 518-388-6871 -------------- next part -------------- An HTML attachment was scrubbed... URL: From julie_wetherill at harvard.edu Wed Oct 31 09:55:13 2018 From: julie_wetherill at harvard.edu (Wetherill, Julie M.) Date: Wed, 31 Oct 2018 13:55:13 +0000 Subject: [Archivesspace_Users_Group] ASpace testing protocol Message-ID: Hello ASpacers, I'm developing an ASpace testing protocol for evaluating new releases in our environment. I've seen references to a testing protocol in Google sheets used by core ASpace staff. Anyone have a link to that sheet/sheets? Or has your institution developed a test plan that you can share? I'd love not to create ours from scratch! Thanks in advance. -julie Julie Wetherill Library Technology Services Harvard University -------------- next part -------------- An HTML attachment was scrubbed... URL: From jvik at utdallas.edu Wed Oct 31 09:59:26 2018 From: jvik at utdallas.edu (Vik, Gloria) Date: Wed, 31 Oct 2018 13:59:26 +0000 Subject: [Archivesspace_Users_Group] Alma Integration In-Reply-To: References: , Message-ID: <5c69193be538459e91216427e708e705@utdallas.edu> We are interested here at The University of Texas at Dallas. Thank you, Jean Gloria Jean Vik Associate Library Director for Systems The University of Texas at Dallas Eugene McDermott Library Tel. 972-883-2623 Fax 972-883-2473 jvik at utdallas.edu From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Kevin Clair Sent: Wednesday, October 31, 2018 8:53 AM To: Archivesspace Users Group ; archivesspace_users_group at lyralists.lyrasis.org Subject: Re: [Archivesspace_Users_Group] Alma Integration Definitely interested! -k Get Outlook for iOS ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Belair, Andrea > Sent: Wednesday, October 31, 2018 7:47:10 AM To: archivesspace_users_group at lyralists.lyrasis.org Subject: Re: [Archivesspace_Users_Group] Alma Integration Hello, I'd be interested. I'm at Union College. Thanks, Andrea On Wed, Oct 31, 2018 at 9:45 AM Hilton, Adrien > wrote: Hi All, At Houghton Library, part of the Harvard Library, we too are interested in ArchivesSpace/Alma integration. In terms of functionality for resource description, we looked a bit at the Denver plug-in and like the type of data exchange it offers between the ArchivesSpace resource record and the Alma Bib and Holdings records using the MMS ID. We could also envision the exchange working the other way, starting from the Alma record and looking to ArchivesSpace for a resource record with that MMS ID (in a locally specified field), creating a resource if non-existent or updating if existent. We would also like to think through subject and agent access points and keeping those up-to-date in both systems (using URIs), and optimally, up-to-date with the authority file (functionality that Alma currently offers). Lastly, exchanging and maintaining container inventories and barcodes (instances in ArchivesSpace and item records in Alma) across the systems is another area of functionality we'd like to explore. We'd like to host a conference call for interested parties. Can folks respond if they are interested in taking part? If there's enough momentum, I'll send around a Doodle poll with some available times. Best wishes, Adrien, Susan, and Vernica Houghton Library From: archivesspace_users_group-bounces at lyralists.lyrasis.org > On Behalf Of Chad Mills Sent: Wednesday, October 24, 2018 2:30 PM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Alma Integration Hi all, Attached is the reference architecture and test/sample implementation architecture we developed at Rutgers. We have not implemented this yet. Best, Chad From: Chad Mills Sent: Friday, October 12, 2018 8:43 AM To: Archivesspace Users Group > Subject: RE: [Archivesspace_Users_Group] Alma Integration Hi, We are interested! At Rutgers earlier this year we developed a reference architecture for our Special Collections. We tested the reference architecture by creating an implementation architecture using Alma, Primo, ArchiveSpace and a generic repository framework. In June we migrated to Alma so we will be looking to integrate ArchiveSpace with Alma in the near future using our the reference architecture as a blue print. I'll see if I can share that reference architecture with the group. Best, Chad ------------------------------------- Chad Mills Digital Library Architect Rutgers University Libraries Phone: 848.932.5924 Cell: 732.309.8538 ------------------------------------- From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Megan Firestone Sent: Wednesday, October 10, 2018 1:34 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Alma Integration Hi, We us Alma as our library ILS here, so we have been looking at the possibility of integrating Alma and ArchivesSpace. I was curious if anyone else is interested in this type of integration and if there is any work being done? Thanks! Megan -- Megan M. Firestone Archivist and Public Services Librarian Munday Library St. Edward's University 3001 S. Congress Ave. Austin, TX 78704 512.428.1047 _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Andrea Belair Archives and Special Collections Librarian Union College 807 Union Street Schenectady, NY 12308 518-388-6871 -------------- next part -------------- An HTML attachment was scrubbed... URL: From chad.mills at rutgers.edu Wed Oct 31 09:59:52 2018 From: chad.mills at rutgers.edu (Chad Mills) Date: Wed, 31 Oct 2018 13:59:52 +0000 Subject: [Archivesspace_Users_Group] Alma Integration In-Reply-To: References: , Message-ID: Interested, thanks! From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Kevin Clair Sent: Wednesday, October 31, 2018 9:53 AM To: Archivesspace Users Group ; archivesspace_users_group at lyralists.lyrasis.org Subject: Re: [Archivesspace_Users_Group] Alma Integration Definitely interested! -k Get Outlook for iOS ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Belair, Andrea > Sent: Wednesday, October 31, 2018 7:47:10 AM To: archivesspace_users_group at lyralists.lyrasis.org Subject: Re: [Archivesspace_Users_Group] Alma Integration Hello, I'd be interested. I'm at Union College. Thanks, Andrea On Wed, Oct 31, 2018 at 9:45 AM Hilton, Adrien > wrote: Hi All, At Houghton Library, part of the Harvard Library, we too are interested in ArchivesSpace/Alma integration. In terms of functionality for resource description, we looked a bit at the Denver plug-in and like the type of data exchange it offers between the ArchivesSpace resource record and the Alma Bib and Holdings records using the MMS ID. We could also envision the exchange working the other way, starting from the Alma record and looking to ArchivesSpace for a resource record with that MMS ID (in a locally specified field), creating a resource if non-existent or updating if existent. We would also like to think through subject and agent access points and keeping those up-to-date in both systems (using URIs), and optimally, up-to-date with the authority file (functionality that Alma currently offers). Lastly, exchanging and maintaining container inventories and barcodes (instances in ArchivesSpace and item records in Alma) across the systems is another area of functionality we'd like to explore. We'd like to host a conference call for interested parties. Can folks respond if they are interested in taking part? If there's enough momentum, I'll send around a Doodle poll with some available times. Best wishes, Adrien, Susan, and Vernica Houghton Library From: archivesspace_users_group-bounces at lyralists.lyrasis.org > On Behalf Of Chad Mills Sent: Wednesday, October 24, 2018 2:30 PM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Alma Integration Hi all, Attached is the reference architecture and test/sample implementation architecture we developed at Rutgers. We have not implemented this yet. Best, Chad From: Chad Mills Sent: Friday, October 12, 2018 8:43 AM To: Archivesspace Users Group > Subject: RE: [Archivesspace_Users_Group] Alma Integration Hi, We are interested! At Rutgers earlier this year we developed a reference architecture for our Special Collections. We tested the reference architecture by creating an implementation architecture using Alma, Primo, ArchiveSpace and a generic repository framework. In June we migrated to Alma so we will be looking to integrate ArchiveSpace with Alma in the near future using our the reference architecture as a blue print. I'll see if I can share that reference architecture with the group. Best, Chad ------------------------------------- Chad Mills Digital Library Architect Rutgers University Libraries Phone: 848.932.5924 Cell: 732.309.8538 ------------------------------------- From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Megan Firestone Sent: Wednesday, October 10, 2018 1:34 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Alma Integration Hi, We us Alma as our library ILS here, so we have been looking at the possibility of integrating Alma and ArchivesSpace. I was curious if anyone else is interested in this type of integration and if there is any work being done? Thanks! Megan -- Megan M. Firestone Archivist and Public Services Librarian Munday Library St. Edward's University 3001 S. Congress Ave. Austin, TX 78704 512.428.1047 _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Andrea Belair Archives and Special Collections Librarian Union College 807 Union Street Schenectady, NY 12308 518-388-6871 -------------- next part -------------- An HTML attachment was scrubbed... URL: From marianne.swierenga at wmich.edu Wed Oct 31 10:02:56 2018 From: marianne.swierenga at wmich.edu (Marianne E Swierenga) Date: Wed, 31 Oct 2018 14:02:56 +0000 Subject: [Archivesspace_Users_Group] Alma Integration In-Reply-To: References: , Message-ID: We're definitely interested about an Alma/Aspace integration here at Western Michigan University. Marianne Swierenga ________________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Hilton, Adrien Sent: Wednesday, October 31, 2018 9:45:19 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Alma Integration Hi All, At Houghton Library, part of the Harvard Library, we too are interested in ArchivesSpace/Alma integration. In terms of functionality for resource description, we looked a bit at the Denver plug-in and like the type of data exchange it offers between the ArchivesSpace resource record and the Alma Bib and Holdings records using the MMS ID. We could also envision the exchange working the other way, starting from the Alma record and looking to ArchivesSpace for a resource record with that MMS ID (in a locally specified field), creating a resource if non-existent or updating if existent. We would also like to think through subject and agent access points and keeping those up-to-date in both systems (using URIs), and optimally, up-to-date with the authority file (functionality that Alma currently offers). Lastly, exchanging and maintaining container inventories and barcodes (instances in ArchivesSpace and item records in Alma) across the systems is another area of functionality we?d like to explore. We?d like to host a conference call for interested parties. Can folks respond if they are interested in taking part? If there?s enough momentum, I?ll send around a Doodle poll with some available times. Best wishes, Adrien, Susan, and Vernica Houghton Library From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Chad Mills Sent: Wednesday, October 24, 2018 2:30 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Alma Integration Hi all, Attached is the reference architecture and test/sample implementation architecture we developed at Rutgers. We have not implemented this yet. Best, Chad From: Chad Mills Sent: Friday, October 12, 2018 8:43 AM To: Archivesspace Users Group > Subject: RE: [Archivesspace_Users_Group] Alma Integration Hi, We are interested! At Rutgers earlier this year we developed a reference architecture for our Special Collections. We tested the reference architecture by creating an implementation architecture using Alma, Primo, ArchiveSpace and a generic repository framework. In June we migrated to Alma so we will be looking to integrate ArchiveSpace with Alma in the near future using our the reference architecture as a blue print. I?ll see if I can share that reference architecture with the group. Best, Chad ------------------------------------- Chad Mills Digital Library Architect Rutgers University Libraries Phone: 848.932.5924 Cell: 732.309.8538 ------------------------------------- From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Megan Firestone Sent: Wednesday, October 10, 2018 1:34 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Alma Integration Hi, We us Alma as our library ILS here, so we have been looking at the possibility of integrating Alma and ArchivesSpace. I was curious if anyone else is interested in this type of integration and if there is any work being done? Thanks! Megan -- Megan M. Firestone Archivist and Public Services Librarian Munday Library St. Edward's University 3001 S. Congress Ave. Austin, TX 78704 512.428.1047 From afocke at rice.edu Wed Oct 31 10:26:58 2018 From: afocke at rice.edu (Amanda Focke) Date: Wed, 31 Oct 2018 09:26:58 -0500 Subject: [Archivesspace_Users_Group] Alma Integration In-Reply-To: References: Message-ID: <5BD9BBB2.1030103@rice.edu> Interested here at Rice University! Thanks! Amanda Focke afocke at rice.edu On 10/31/2018 8:45 AM, Hilton, Adrien wrote: > > Hi All, > > At Houghton Library, part of the Harvard Library, we too are > interested in ArchivesSpace/Alma integration. > > In terms of functionality for resource description, we looked a bit at > the Denver plug-in and like the type of data exchange it offers > between the ArchivesSpace resource record and the Alma Bib and > Holdings records using the MMS ID. We could also envision the exchange > working the other way, starting from the Alma record and looking to > ArchivesSpace for a resource record with that MMS ID (in a locally > specified field), creating a resource if non-existent or updating if > existent. > > We would also like to think through subject and agent access points > and keeping those up-to-date in both systems (using URIs), and > optimally, up-to-date with the authority file (functionality that Alma > currently offers). > > Lastly, exchanging and maintaining container inventories and barcodes > (instances in ArchivesSpace and item records in Alma) across the > systems is another area of functionality we?d like to explore. > > We?d like to host a conference call for interested parties. Can folks > respond if they are interested in taking part? If there?s enough > momentum, I?ll send around a Doodle poll with some available times. > > Best wishes, > > Adrien, Susan, and Vernica > > Houghton Library > > *From:*archivesspace_users_group-bounces at lyralists.lyrasis.org > *On Behalf > Of *Chad Mills > *Sent:* Wednesday, October 24, 2018 2:30 PM > *To:* Archivesspace Users Group > > *Subject:* Re: [Archivesspace_Users_Group] Alma Integration > > Hi all, > > Attached is the reference architecture and test/sample implementation > architecture we developed at Rutgers. We have not implemented this yet. > > Best, > > Chad > > *From:*Chad Mills > *Sent:* Friday, October 12, 2018 8:43 AM > *To:* Archivesspace Users Group > > > *Subject:* RE: [Archivesspace_Users_Group] Alma Integration > > Hi, > > We are interested! At Rutgers earlier this year we developed a > reference architecture for our Special Collections. We tested the > reference architecture by creating an implementation architecture > using Alma, Primo, ArchiveSpace and a generic repository framework. > In June we migrated to Alma so we will be looking to integrate > ArchiveSpace with Alma in the near future using our the reference > architecture as a blue print. I?ll see if I can share that reference > architecture with the group. > > Best, > > Chad > > ------------------------------------- > Chad Mills > Digital Library Architect > Rutgers University Libraries > Phone: 848.932.5924 > Cell: 732.309.8538 > ------------------------------------- > > *From:*archivesspace_users_group-bounces at lyralists.lyrasis.org > [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] > *On Behalf Of *Megan Firestone > *Sent:* Wednesday, October 10, 2018 1:34 PM > *To:* Archivesspace Users Group > *Subject:* [Archivesspace_Users_Group] Alma Integration > > Hi, > > We us Alma as our library ILS here, so we have been looking at the > possibility of integrating Alma and ArchivesSpace. I was curious if > anyone else is interested in this type of integration and if there is > any work being done? > > Thanks! > > Megan > > > -- > > Megan M. Firestone > Archivist and Public Services Librarian > Munday Library > St. Edward's University > 3001 S. Congress Ave. > Austin, TX 78704 > 512.428.1047 > > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Amanda Focke, CA, DAS Asst. Head of Woodson Research Center Fondren Library Rice University 6100 Main St. MS-44 Houston, TX 77005 afocke at rice.edu | 713-348-2124 http://library.rice.edu/woodson -------------- next part -------------- An HTML attachment was scrubbed... URL: From Joshua.D.Shaw at dartmouth.edu Wed Oct 31 10:30:37 2018 From: Joshua.D.Shaw at dartmouth.edu (Joshua D. Shaw) Date: Wed, 31 Oct 2018 14:30:37 +0000 Subject: [Archivesspace_Users_Group] Alma Integration In-Reply-To: <5BD9BBB2.1030103@rice.edu> References: , <5BD9BBB2.1030103@rice.edu> Message-ID: And at Dartmouth - though we are in the early stages of switching to Alma, with an initial rollout June 2019. Joshua ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Amanda Focke Sent: Wednesday, October 31, 2018 10:26 AM To: archivesspace_users_group at lyralists.lyrasis.org Subject: Re: [Archivesspace_Users_Group] Alma Integration Interested here at Rice University! Thanks! Amanda Focke afocke at rice.edu On 10/31/2018 8:45 AM, Hilton, Adrien wrote: Hi All, At Houghton Library, part of the Harvard Library, we too are interested in ArchivesSpace/Alma integration. In terms of functionality for resource description, we looked a bit at the Denver plug-in and like the type of data exchange it offers between the ArchivesSpace resource record and the Alma Bib and Holdings records using the MMS ID. We could also envision the exchange working the other way, starting from the Alma record and looking to ArchivesSpace for a resource record with that MMS ID (in a locally specified field), creating a resource if non-existent or updating if existent. We would also like to think through subject and agent access points and keeping those up-to-date in both systems (using URIs), and optimally, up-to-date with the authority file (functionality that Alma currently offers). Lastly, exchanging and maintaining container inventories and barcodes (instances in ArchivesSpace and item records in Alma) across the systems is another area of functionality we?d like to explore. We?d like to host a conference call for interested parties. Can folks respond if they are interested in taking part? If there?s enough momentum, I?ll send around a Doodle poll with some available times. Best wishes, Adrien, Susan, and Vernica Houghton Library From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Chad Mills Sent: Wednesday, October 24, 2018 2:30 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Alma Integration Hi all, Attached is the reference architecture and test/sample implementation architecture we developed at Rutgers. We have not implemented this yet. Best, Chad From: Chad Mills Sent: Friday, October 12, 2018 8:43 AM To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org> Subject: RE: [Archivesspace_Users_Group] Alma Integration Hi, We are interested! At Rutgers earlier this year we developed a reference architecture for our Special Collections. We tested the reference architecture by creating an implementation architecture using Alma, Primo, ArchiveSpace and a generic repository framework. In June we migrated to Alma so we will be looking to integrate ArchiveSpace with Alma in the near future using our the reference architecture as a blue print. I?ll see if I can share that reference architecture with the group. Best, Chad ------------------------------------- Chad Mills Digital Library Architect Rutgers University Libraries Phone: 848.932.5924 Cell: 732.309.8538 ------------------------------------- From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Megan Firestone Sent: Wednesday, October 10, 2018 1:34 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Alma Integration Hi, We us Alma as our library ILS here, so we have been looking at the possibility of integrating Alma and ArchivesSpace. I was curious if anyone else is interested in this type of integration and if there is any work being done? Thanks! Megan -- Megan M. Firestone Archivist and Public Services Librarian Munday Library St. Edward's University 3001 S. Congress Ave. Austin, TX 78704 512.428.1047 _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Amanda Focke, CA, DAS Asst. Head of Woodson Research Center Fondren Library Rice University 6100 Main St. MS-44 Houston, TX 77005 afocke at rice.edu | 713-348-2124 http://library.rice.edu/woodson -------------- next part -------------- An HTML attachment was scrubbed... URL: From harmeyna at purdue.edu Wed Oct 31 10:42:56 2018 From: harmeyna at purdue.edu (Harmeyer, Neal A) Date: Wed, 31 Oct 2018 14:42:56 +0000 Subject: [Archivesspace_Users_Group] Alma Integration In-Reply-To: References: , <5BD9BBB2.1030103@rice.edu> Message-ID: We are very interested at Purdue University. Thank you! Neal -- Neal Harmeyer Digital Archivist Purdue University Archives and Special Collections harmeyna at purdue.edu From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Joshua D. Shaw Sent: Wednesday, October 31, 2018 10:31 AM To: archivesspace_users_group at lyralists.lyrasis.org Subject: Re: [Archivesspace_Users_Group] Alma Integration And at Dartmouth - though we are in the early stages of switching to Alma, with an initial rollout June 2019. Joshua ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Amanda Focke > Sent: Wednesday, October 31, 2018 10:26 AM To: archivesspace_users_group at lyralists.lyrasis.org Subject: Re: [Archivesspace_Users_Group] Alma Integration Interested here at Rice University! Thanks! Amanda Focke afocke at rice.edu On 10/31/2018 8:45 AM, Hilton, Adrien wrote: Hi All, At Houghton Library, part of the Harvard Library, we too are interested in ArchivesSpace/Alma integration. In terms of functionality for resource description, we looked a bit at the Denver plug-in and like the type of data exchange it offers between the ArchivesSpace resource record and the Alma Bib and Holdings records using the MMS ID. We could also envision the exchange working the other way, starting from the Alma record and looking to ArchivesSpace for a resource record with that MMS ID (in a locally specified field), creating a resource if non-existent or updating if existent. We would also like to think through subject and agent access points and keeping those up-to-date in both systems (using URIs), and optimally, up-to-date with the authority file (functionality that Alma currently offers). Lastly, exchanging and maintaining container inventories and barcodes (instances in ArchivesSpace and item records in Alma) across the systems is another area of functionality we'd like to explore. We'd like to host a conference call for interested parties. Can folks respond if they are interested in taking part? If there's enough momentum, I'll send around a Doodle poll with some available times. Best wishes, Adrien, Susan, and Vernica Houghton Library From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Chad Mills Sent: Wednesday, October 24, 2018 2:30 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Alma Integration Hi all, Attached is the reference architecture and test/sample implementation architecture we developed at Rutgers. We have not implemented this yet. Best, Chad From: Chad Mills Sent: Friday, October 12, 2018 8:43 AM To: Archivesspace Users Group > Subject: RE: [Archivesspace_Users_Group] Alma Integration Hi, We are interested! At Rutgers earlier this year we developed a reference architecture for our Special Collections. We tested the reference architecture by creating an implementation architecture using Alma, Primo, ArchiveSpace and a generic repository framework. In June we migrated to Alma so we will be looking to integrate ArchiveSpace with Alma in the near future using our the reference architecture as a blue print. I'll see if I can share that reference architecture with the group. Best, Chad ------------------------------------- Chad Mills Digital Library Architect Rutgers University Libraries Phone: 848.932.5924 Cell: 732.309.8538 ------------------------------------- From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Megan Firestone Sent: Wednesday, October 10, 2018 1:34 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Alma Integration Hi, We us Alma as our library ILS here, so we have been looking at the possibility of integrating Alma and ArchivesSpace. I was curious if anyone else is interested in this type of integration and if there is any work being done? Thanks! Megan -- Megan M. Firestone Archivist and Public Services Librarian Munday Library St. Edward's University 3001 S. Congress Ave. Austin, TX 78704 512.428.1047 _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Amanda Focke, CA, DAS Asst. Head of Woodson Research Center Fondren Library Rice University 6100 Main St. MS-44 Houston, TX 77005 afocke at rice.edu | 713-348-2124 http://library.rice.edu/woodson -------------- next part -------------- An HTML attachment was scrubbed... URL: From benn.joseph at northwestern.edu Wed Oct 31 10:50:50 2018 From: benn.joseph at northwestern.edu (Benn Joseph) Date: Wed, 31 Oct 2018 14:50:50 +0000 Subject: [Archivesspace_Users_Group] Alma Integration In-Reply-To: References: , <5BD9BBB2.1030103@rice.edu> Message-ID: We'd be interested at Northwestern as well, but I should mention also that we are an Alma/Primo institution and have actually avoided any kind of ASpace/Alma integration, preferring to send finding aid records from ASpace directly to Primo. I can share more about this if anyone is interested! --Benn Benn Joseph Head of Archival Processing Northwestern University Libraries Northwestern University www.library.northwestern.edu benn.joseph at northwestern.edu 847.467.6581 From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Harmeyer, Neal A Sent: Wednesday, October 31, 2018 9:43 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Alma Integration We are very interested at Purdue University. Thank you! Neal -- Neal Harmeyer Digital Archivist Purdue University Archives and Special Collections harmeyna at purdue.edu From: archivesspace_users_group-bounces at lyralists.lyrasis.org > On Behalf Of Joshua D. Shaw Sent: Wednesday, October 31, 2018 10:31 AM To: archivesspace_users_group at lyralists.lyrasis.org Subject: Re: [Archivesspace_Users_Group] Alma Integration And at Dartmouth - though we are in the early stages of switching to Alma, with an initial rollout June 2019. Joshua ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Amanda Focke > Sent: Wednesday, October 31, 2018 10:26 AM To: archivesspace_users_group at lyralists.lyrasis.org Subject: Re: [Archivesspace_Users_Group] Alma Integration Interested here at Rice University! Thanks! Amanda Focke afocke at rice.edu On 10/31/2018 8:45 AM, Hilton, Adrien wrote: Hi All, At Houghton Library, part of the Harvard Library, we too are interested in ArchivesSpace/Alma integration. In terms of functionality for resource description, we looked a bit at the Denver plug-in and like the type of data exchange it offers between the ArchivesSpace resource record and the Alma Bib and Holdings records using the MMS ID. We could also envision the exchange working the other way, starting from the Alma record and looking to ArchivesSpace for a resource record with that MMS ID (in a locally specified field), creating a resource if non-existent or updating if existent. We would also like to think through subject and agent access points and keeping those up-to-date in both systems (using URIs), and optimally, up-to-date with the authority file (functionality that Alma currently offers). Lastly, exchanging and maintaining container inventories and barcodes (instances in ArchivesSpace and item records in Alma) across the systems is another area of functionality we'd like to explore. We'd like to host a conference call for interested parties. Can folks respond if they are interested in taking part? If there's enough momentum, I'll send around a Doodle poll with some available times. Best wishes, Adrien, Susan, and Vernica Houghton Library From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Chad Mills Sent: Wednesday, October 24, 2018 2:30 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Alma Integration Hi all, Attached is the reference architecture and test/sample implementation architecture we developed at Rutgers. We have not implemented this yet. Best, Chad From: Chad Mills Sent: Friday, October 12, 2018 8:43 AM To: Archivesspace Users Group > Subject: RE: [Archivesspace_Users_Group] Alma Integration Hi, We are interested! At Rutgers earlier this year we developed a reference architecture for our Special Collections. We tested the reference architecture by creating an implementation architecture using Alma, Primo, ArchiveSpace and a generic repository framework. In June we migrated to Alma so we will be looking to integrate ArchiveSpace with Alma in the near future using our the reference architecture as a blue print. I'll see if I can share that reference architecture with the group. Best, Chad ------------------------------------- Chad Mills Digital Library Architect Rutgers University Libraries Phone: 848.932.5924 Cell: 732.309.8538 ------------------------------------- From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Megan Firestone Sent: Wednesday, October 10, 2018 1:34 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Alma Integration Hi, We us Alma as our library ILS here, so we have been looking at the possibility of integrating Alma and ArchivesSpace. I was curious if anyone else is interested in this type of integration and if there is any work being done? Thanks! Megan -- Megan M. Firestone Archivist and Public Services Librarian Munday Library St. Edward's University 3001 S. Congress Ave. Austin, TX 78704 512.428.1047 _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Amanda Focke, CA, DAS Asst. Head of Woodson Research Center Fondren Library Rice University 6100 Main St. MS-44 Houston, TX 77005 afocke at rice.edu | 713-348-2124 http://library.rice.edu/woodson -------------- next part -------------- An HTML attachment was scrubbed... URL: From Christine.Kim at lyrasis.org Wed Oct 31 12:28:00 2018 From: Christine.Kim at lyrasis.org (Christine Kim) Date: Wed, 31 Oct 2018 16:28:00 +0000 Subject: [Archivesspace_Users_Group] ArchivesSpace Update - October 2018 Message-ID: [ASpaceOrgHome.jpg] October 2018 Update We have distributed a digital copy of our ArchivesSpace Member Directory! And we're excited to share information about a webinar hosted by our friends at Preservica, and presented by our community members from the University at Buffalo. We also have updates on the upcoming Kansas City Regional Forum, as well as an online forum to look forward to next year! Read on for more news! Development ArchivesSpace has released v2.5.1. You can download it at https://github.com/archivesspace/archivesspace/releases/tag/v2.5.1. This minor release contains program-led and community pull requests that provide feature enhancements, bug fixes, infrastructure improvements, and documentation updates. A focus of this release is continuing to improve the accessibility of the public and staff interfaces. ArchivesSpace is always interested in more development help. Depending on your interest and availability, we have lots of suggestions for projects small and big that developers and tech-savvy archivists of all experience levels could help with to make ArchivesSpace better for everyone. If you're interested in writing code and helping with ArchivesSpace development, or if you know someone who might be, please contact Program Manager Christine Di Bella (christine.dibella at lyrasis.org) or Tech Lead Laney McGlohon (laney.mcglohon at lyrasis.org) for more details. ArchivesSpace Member Directory - Update We are thrilled to share we have distributed a digital copy of our first Member Directory! The information was collected through submissions from members and compiled to share information about how you are using ArchivesSpace, and any implementation or integration projects you are planning for the future. This directory was sent out to all ArchivesSpace Member Representatives. Would you like to add information about your organization to the directory? The submission form is available here: https://tinyurl.com/aspace-directory. Most questions are optional. The information collected will be shared only with ArchivesSpace members. Aside from publicly available information about institutions like names and locations, information about the use of ArchivesSpace will be shared only for those who consent to have it included. Please email us at ArchivesSpaceHome at lyrasis.org if you have any questions. Open Members Call on Zoom, November 1, 2-3pm ET (11-noon PT) Please save the date for our next informal open call, coming up on November 1 at 2-3pm ET (11-noon PT). Open calls provide an opportunity to hear updates from each other and encourage group discussion. It's a space to surface news, ideas, and challenges. You will be able to join by either computer or phone. In an effort to be more organized, here is a pre-survey to help generate discussion topics prior to the call. Please submit your suggestions by Wednesday, October 31: https://goo.gl/forms/sBnZLgpZJv95LEcx1. Call in details are available at this link: http://archivesspace.org/archives/3247 Please email Christine Kim at christine.kim at lyrasis.org if you have any questions. We look forward to "seeing" you there! Webinars Integrating Digital Preservation with ArchivesSpace at UB (webinar hosted by Preservica) Preservica is hosting a webinar on integrating with ArchivesSpace! Join Sarah Cogley, Processing Archivist at State University of New York at Buffalo (UB) as she discusses integrating Preservica with ArchivesSpace in an insightful webinar on November 7. Sarah will share her experience using Preservica and ArchivesSpace to preserve, describe, and make accessible the digital content stewarded by the University at Buffalo Archives. Brief screencasts will show behind the scenes workflows and demonstrate how their community of users discover and navigate the UB digital archives. Register for the webinar! Webinar date and time: Wednesday November 7 @ 11am Eastern / 4pm GMT Feedback on ArchivesSpace Webinars & Ideas for the Future We are interested in hearing your feedback on ArchivesSpace webinars -- What do you enjoy about the webinars? How can we improve them? How does the schedule work for you? What topics and themes would you like to hear about in the future? This will be an ongoing survey. Please share your thoughts with us when you have a chance. https://tinyurl.com/aspace-webinarsurvey Regional Forum Updates Planning for our Fall regional forum is underway. We are also exploring an online forum for the Winter season. Here are some of the most relevant news, dates, and links to keep you up to date on all the activity! Upcoming: Kansas City Regional Forum: November 30, 2018 Join us at the Kansas City Regional Forum! We'll be meeting at the Midwest Genealogy Center in Independence, MO on Friday, November 30, 2018. * Registration is now open! https://www.eventbrite.com/e/archivesspace-regional-forum-kansas-city-2018-tickets-50618209427 * Call for speaker submissions: The Kansas City Regional Forum Working Group is seeking proposals for a presentations and discussions. Presentations can be on anything related to your work using, developing, implementing, or actively contributing to the ArchivesSpace application and community. Submit a short proposal at https://goo.gl/forms/ygh5dTaww0mmdrkl2 by Friday, November 2, 2018. * The program is taking shape! Keep up to date: https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/728662017/Kansas+City+Regional+Forum+-+November+2018 Upcoming: ArchivesSpace Online Forum: Winter (Feb/March) 2019 We are thrilled about all the opportunities we had to get together in person through our regional forums this past year! With this momentum, we'd like to explore new ways our community can collaborate, communicate, and engage with each other through an online forum! All community members are welcome to participate! We would love to highlight themes that are especially relevant to our small and very small community members, including our lone arrangers. We would also love to encourage our international (non-US) community members to participate in the planning as well, as we hope to offer a schedule that accommodates across time zones. Would you like to participate in a Working Group to help shape the program content for the online forum? Community members from institutions of all sizes are welcome, but we especially encourage our small and very small members as well as international (non-US) members to participate as we build this program. Response requested by November 15. Email Christine Kim at christine.kim at lyrasis.org. If you have any questions (or ideas) related to the regional forums, feel free to email Christine Kim at christine.kim at lyrasis.org. The regional forums are opportunities for our diverse ArchivesSpace members to meet up more locally to share and learn from each other through workshops, focused discussion sessions, and presentations. We look forward to having the content shaped by our community. Association of Moving Image Archivists Hack Day Media archivists and developers at WGBH public radio/television are planning to lead a project at AMIA/DLF Hack Day to build a plugin for PBCore support in ArchivesSpace. Hack Day takes place on November 28 and there are possibilities for in person (if you'll be in Portland, Oregon) and remote participation. Add your information to the Hack Day page or get in touch with Christine Di Bella at christine.dibella at lyrasis.org for more details. Membership Update We are excited to welcome our newest members to our community! Our new members since September 28 include: * Durham County Library (Durham, NC) As of October 31, we have 364 General members, 19 Educational Program members, and 3 Registered Service Providers. If you are interested in your institution becoming a member of ArchivesSpace, please email us at ArchivesSpaceHome at lyrasis.org for more information. ________________________________ ArchivesSpace monthly updates provide news about ArchivesSpace community and program activities and are sent to our member listservs, the ArchivesSpace Google Group, and SAA's Collection Management Tools Section listserv, as well as being posted on the ArchivesSpace website. Please feel free to share this update with people you know who have an interest in ArchivesSpace but may not be on one of these lists. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.jpg Type: image/jpeg Size: 20006 bytes Desc: image003.jpg URL: From ltdawson at hawaii.edu Wed Oct 31 13:20:04 2018 From: ltdawson at hawaii.edu (Leilani Dawson) Date: Wed, 31 Oct 2018 07:20:04 -1000 Subject: [Archivesspace_Users_Group] Alma Integration In-Reply-To: References: <5BD9BBB2.1030103@rice.edu> Message-ID: I'd be very interested in ASpace/Primo integration! Here at University of Hawai?i we are also a Primo shop. We've just started our migration to Alma, but the plan is that once we've switched over (sometime next year), we too will export records directly from ASpace to Primo, bypassing Alma. (I should also mention that we don't currently export anything to Primo; right now we're in the process of upgrading from ASpace 1.5.4 to 2.5.1, and plan to start feeding ASpace records to the discovery layer only once we've completed this step.) -Leilani. - - Leilani Dawson, Manuscript Collections Archivist and Chair, University Archives & Manuscripts Department University of Hawai?i at M?noa Library 2550 McCarthy Mall, Honolulu, HI 96822 808-956-3767 On Wed, Oct 31, 2018 at 4:50 AM, Benn Joseph wrote: > We?d be interested at Northwestern as well, but I should mention also that > we are an Alma/Primo institution and have actually avoided any kind of > ASpace/Alma integration, preferring to send finding aid records from ASpace > directly to Primo. I can share more about this if anyone is interested! > > > > --Benn > > > > *Benn Joseph* > > Head of Archival Processing > > Northwestern University Libraries > > Northwestern University > > www.library.northwestern.edu > > benn.joseph at northwestern.edu > > 847.467.6581 > > > > > > *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org < > archivesspace_users_group-bounces at lyralists.lyrasis.org> *On Behalf Of *Harmeyer, > Neal A > *Sent:* Wednesday, October 31, 2018 9:43 AM > *To:* Archivesspace Users Group lyralists.lyrasis.org> > *Subject:* Re: [Archivesspace_Users_Group] Alma Integration > > > > We are very interested at Purdue University. > > > > Thank you! > > Neal > > -- > > Neal Harmeyer > > Digital Archivist > > Purdue University Archives and Special Collections > > harmeyna at purdue.edu > > > > > > > > *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org < > archivesspace_users_group-bounces at lyralists.lyrasis.org> *On Behalf Of *Joshua > D. Shaw > *Sent:* Wednesday, October 31, 2018 10:31 AM > *To:* archivesspace_users_group at lyralists.lyrasis.org > *Subject:* Re: [Archivesspace_Users_Group] Alma Integration > > > > And at Dartmouth - though we are in the early stages of switching to Alma, > with an initial rollout June 2019. > > > > Joshua > > > ------------------------------ > > *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org < > archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of > Amanda Focke > *Sent:* Wednesday, October 31, 2018 10:26 AM > *To:* archivesspace_users_group at lyralists.lyrasis.org > *Subject:* Re: [Archivesspace_Users_Group] Alma Integration > > > > Interested here at Rice University! > > Thanks! > Amanda Focke > afocke at rice.edu > > On 10/31/2018 8:45 AM, Hilton, Adrien wrote: > > Hi All, > > > > At Houghton Library, part of the Harvard Library, we too are interested in > ArchivesSpace/Alma integration. > > > > In terms of functionality for resource description, we looked a bit at the > Denver plug-in and like the type of data exchange it offers between the > ArchivesSpace resource record and the Alma Bib and Holdings records using > the MMS ID. We could also envision the exchange working the other way, > starting from the Alma record and looking to ArchivesSpace for a resource > record with that MMS ID (in a locally specified field), creating a resource > if non-existent or updating if existent. > > > > We would also like to think through subject and agent access points and > keeping those up-to-date in both systems (using URIs), and optimally, > up-to-date with the authority file (functionality that Alma currently > offers). > > > > Lastly, exchanging and maintaining container inventories and barcodes > (instances in ArchivesSpace and item records in Alma) across the systems is > another area of functionality we?d like to explore. > > > > We?d like to host a conference call for interested parties. Can folks > respond if they are interested in taking part? If there?s enough momentum, > I?ll send around a Doodle poll with some available times. > > > > Best wishes, > > Adrien, Susan, and Vernica > > Houghton Library > > > > *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org > > *On Behalf Of * > Chad Mills > *Sent:* Wednesday, October 24, 2018 2:30 PM > *To:* Archivesspace Users Group lyralists.lyrasis.org> > *Subject:* Re: [Archivesspace_Users_Group] Alma Integration > > > > Hi all, > > > > Attached is the reference architecture and test/sample implementation > architecture we developed at Rutgers. We have not implemented this yet. > > > > Best, > > Chad > > > > *From:* Chad Mills > *Sent:* Friday, October 12, 2018 8:43 AM > *To:* Archivesspace Users Group lyralists.lyrasis.org> > *Subject:* RE: [Archivesspace_Users_Group] Alma Integration > > > > Hi, > > > > We are interested! At Rutgers earlier this year we developed a reference > architecture for our Special Collections. We tested the reference > architecture by creating an implementation architecture using Alma, Primo, > ArchiveSpace and a generic repository framework. In June we migrated to > Alma so we will be looking to integrate ArchiveSpace with Alma in the near > future using our the reference architecture as a blue print. I?ll see if I > can share that reference architecture with the group. > > > > Best, > > Chad > > > > ------------------------------------- > Chad Mills > Digital Library Architect > Rutgers University Libraries > Phone: 848.932.5924 > Cell: 732.309.8538 > ------------------------------------- > > > > > > *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org [ > mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org > ] *On Behalf Of *Megan > Firestone > *Sent:* Wednesday, October 10, 2018 1:34 PM > *To:* Archivesspace Users Group > *Subject:* [Archivesspace_Users_Group] Alma Integration > > > > Hi, > > > > We us Alma as our library ILS here, so we have been looking at the > possibility of integrating Alma and ArchivesSpace. I was curious if anyone > else is interested in this type of integration and if there is any work > being done? > > > > Thanks! > > Megan > > > -- > > Megan M. Firestone > Archivist and Public Services Librarian > Munday Library > St. Edward's University > 3001 S. Congress Ave. > Austin, TX 78704 > 512.428.1047 > > > > _______________________________________________ > > Archivesspace_Users_Group mailing list > > Archivesspace_Users_Group at lyralists.lyrasis.org > > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > > > -- > Amanda Focke, CA, DAS > Asst. Head of Woodson Research Center > Fondren Library > Rice University > 6100 Main St. MS-44 > Houston, TX 77005 > afocke at rice.edu | 713-348-2124 > http://library.rice.edu/woodson > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > -------------- next part -------------- An HTML attachment was scrubbed... URL: From shorowitz at haverford.edu Wed Oct 31 13:44:24 2018 From: shorowitz at haverford.edu (Sarah Horowitz) Date: Wed, 31 Oct 2018 13:44:24 -0400 Subject: [Archivesspace_Users_Group] Alma Integration In-Reply-To: References: <5BD9BBB2.1030103@rice.edu> Message-ID: Definitely interested in ASpace/Alma integration! -- Sarah Horowitz Curator of Rare Books and Manuscripts Head of Quaker & Special Collections Haverford College 370 Lancaster Ave. Haverford, PA 19041 > On Oct 31, 2018, at 1:20 PM, Leilani Dawson wrote: > > I'd be very interested in ASpace/Primo integration! > > Here at University of Hawai?i we are also a Primo shop. We've just started our migration to Alma, but the plan is that once we've switched over (sometime next year), we too will export records directly from ASpace to Primo, bypassing Alma. > > (I should also mention that we don't currently export anything to Primo; right now we're in the process of upgrading from ASpace 1.5.4 to 2.5.1, and plan to start feeding ASpace records to the discovery layer only once we've completed this step.) > > -Leilani. > - - > Leilani Dawson, Manuscript Collections Archivist and Chair, > University Archives & Manuscripts Department > University of Hawai?i at M?noa Library > 2550 McCarthy Mall, Honolulu, HI 96822 > 808-956-3767 > >> On Wed, Oct 31, 2018 at 4:50 AM, Benn Joseph wrote: >> We?d be interested at Northwestern as well, but I should mention also that we are an Alma/Primo institution and have actually avoided any kind of ASpace/Alma integration, preferring to send finding aid records from ASpace directly to Primo. I can share more about this if anyone is interested! >> >> >> >> --Benn >> >> >> >> Benn Joseph >> >> Head of Archival Processing >> >> Northwestern University Libraries >> >> Northwestern University >> >> www.library.northwestern.edu >> >> benn.joseph at northwestern.edu >> >> 847.467.6581 >> >> >> >> >> >> From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Harmeyer, Neal A >> Sent: Wednesday, October 31, 2018 9:43 AM >> To: Archivesspace Users Group >> Subject: Re: [Archivesspace_Users_Group] Alma Integration >> >> >> >> We are very interested at Purdue University. >> >> >> >> Thank you! >> >> Neal >> >> -- >> >> Neal Harmeyer >> >> Digital Archivist >> >> Purdue University Archives and Special Collections >> >> harmeyna at purdue.edu >> >> >> >> >> >> >> >> From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Joshua D. Shaw >> Sent: Wednesday, October 31, 2018 10:31 AM >> To: archivesspace_users_group at lyralists.lyrasis.org >> Subject: Re: [Archivesspace_Users_Group] Alma Integration >> >> >> >> And at Dartmouth - though we are in the early stages of switching to Alma, with an initial rollout June 2019. >> >> >> >> Joshua >> >> >> >> From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Amanda Focke >> Sent: Wednesday, October 31, 2018 10:26 AM >> To: archivesspace_users_group at lyralists.lyrasis.org >> Subject: Re: [Archivesspace_Users_Group] Alma Integration >> >> >> >> Interested here at Rice University! >> >> Thanks! >> Amanda Focke >> afocke at rice.edu >> >> On 10/31/2018 8:45 AM, Hilton, Adrien wrote: >> >> Hi All, >> >> >> >> At Houghton Library, part of the Harvard Library, we too are interested in ArchivesSpace/Alma integration. >> >> >> >> In terms of functionality for resource description, we looked a bit at the Denver plug-in and like the type of data exchange it offers between the ArchivesSpace resource record and the Alma Bib and Holdings records using the MMS ID. We could also envision the exchange working the other way, starting from the Alma record and looking to ArchivesSpace for a resource record with that MMS ID (in a locally specified field), creating a resource if non-existent or updating if existent. >> >> >> >> We would also like to think through subject and agent access points and keeping those up-to-date in both systems (using URIs), and optimally, up-to-date with the authority file (functionality that Alma currently offers). >> >> >> >> Lastly, exchanging and maintaining container inventories and barcodes (instances in ArchivesSpace and item records in Alma) across the systems is another area of functionality we?d like to explore. >> >> >> >> We?d like to host a conference call for interested parties. Can folks respond if they are interested in taking part? If there?s enough momentum, I?ll send around a Doodle poll with some available times. >> >> >> >> Best wishes, >> >> Adrien, Susan, and Vernica >> >> Houghton Library >> >> >> >> From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Chad Mills >> Sent: Wednesday, October 24, 2018 2:30 PM >> To: Archivesspace Users Group >> Subject: Re: [Archivesspace_Users_Group] Alma Integration >> >> >> >> Hi all, >> >> >> >> Attached is the reference architecture and test/sample implementation architecture we developed at Rutgers. We have not implemented this yet. >> >> >> >> Best, >> >> Chad >> >> >> >> From: Chad Mills >> Sent: Friday, October 12, 2018 8:43 AM >> To: Archivesspace Users Group >> Subject: RE: [Archivesspace_Users_Group] Alma Integration >> >> >> >> Hi, >> >> >> >> We are interested! At Rutgers earlier this year we developed a reference architecture for our Special Collections. We tested the reference architecture by creating an implementation architecture using Alma, Primo, ArchiveSpace and a generic repository framework. In June we migrated to Alma so we will be looking to integrate ArchiveSpace with Alma in the near future using our the reference architecture as a blue print. I?ll see if I can share that reference architecture with the group. >> >> >> >> Best, >> >> Chad >> >> >> >> ------------------------------------- >> Chad Mills >> Digital Library Architect >> Rutgers University Libraries >> Phone: 848.932.5924 >> Cell: 732.309.8538 >> ------------------------------------- >> >> >> >> >> >> From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Megan Firestone >> Sent: Wednesday, October 10, 2018 1:34 PM >> To: Archivesspace Users Group >> Subject: [Archivesspace_Users_Group] Alma Integration >> >> >> >> Hi, >> >> >> >> We us Alma as our library ILS here, so we have been looking at the possibility of integrating Alma and ArchivesSpace. I was curious if anyone else is interested in this type of integration and if there is any work being done? >> >> >> >> Thanks! >> >> Megan >> >> >> -- >> >> Megan M. Firestone >> Archivist and Public Services Librarian >> Munday Library >> St. Edward's University >> 3001 S. Congress Ave. >> Austin, TX 78704 >> 512.428.1047 >> >> >> >> _______________________________________________ >> Archivesspace_Users_Group mailing list >> Archivesspace_Users_Group at lyralists.lyrasis.org >> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group >> >> >> -- >> Amanda Focke, CA, DAS >> Asst. Head of Woodson Research Center >> Fondren Library >> Rice University >> 6100 Main St. MS-44 >> Houston, TX 77005 >> afocke at rice.edu | 713-348-2124 >> http://library.rice.edu/woodson >> >> >> _______________________________________________ >> Archivesspace_Users_Group mailing list >> Archivesspace_Users_Group at lyralists.lyrasis.org >> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group >> > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From WZhang at Rollins.edu Wed Oct 31 13:48:18 2018 From: WZhang at Rollins.edu (Wenxian Zhang) Date: Wed, 31 Oct 2018 17:48:18 +0000 Subject: [Archivesspace_Users_Group] Alma Integration In-Reply-To: References: <5BD9BBB2.1030103@rice.edu> Message-ID: Yes, we are interested in ASpace/Alma integration! Wenxian Zhang, Professor Head of Archives & Special Collections Olin Library, Box 2744 Rollins College Winter Park, FL 32789 USA 407.646.2231 wzhang at rollins.edu From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Sarah Horowitz Sent: Wednesday, October 31, 2018 1:44 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Alma Integration Definitely interested in ASpace/Alma integration! -- Sarah Horowitz Curator of Rare Books and Manuscripts Head of Quaker & Special Collections Haverford College 370 Lancaster Ave. Haverford, PA 19041 On Oct 31, 2018, at 1:20 PM, Leilani Dawson > wrote: I'd be very interested in ASpace/Primo integration! Here at University of Hawai?i we are also a Primo shop. We've just started our migration to Alma, but the plan is that once we've switched over (sometime next year), we too will export records directly from ASpace to Primo, bypassing Alma. (I should also mention that we don't currently export anything to Primo; right now we're in the process of upgrading from ASpace 1.5.4 to 2.5.1, and plan to start feeding ASpace records to the discovery layer only once we've completed this step.) -Leilani. - - Leilani Dawson, Manuscript Collections Archivist and Chair, University Archives & Manuscripts Department University of Hawai?i at M?noa Library 2550 McCarthy Mall, Honolulu, HI 96822 808-956-3767 On Wed, Oct 31, 2018 at 4:50 AM, Benn Joseph > wrote: We?d be interested at Northwestern as well, but I should mention also that we are an Alma/Primo institution and have actually avoided any kind of ASpace/Alma integration, preferring to send finding aid records from ASpace directly to Primo. I can share more about this if anyone is interested! --Benn Benn Joseph Head of Archival Processing Northwestern University Libraries Northwestern University www.library.northwestern.edu benn.joseph at northwestern.edu 847.467.6581 From: archivesspace_users_group-bounces at lyralists.lyrasis.org > On Behalf Of Harmeyer, Neal A Sent: Wednesday, October 31, 2018 9:43 AM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Alma Integration We are very interested at Purdue University. Thank you! Neal -- Neal Harmeyer Digital Archivist Purdue University Archives and Special Collections harmeyna at purdue.edu From: archivesspace_users_group-bounces at lyralists.lyrasis.org > On Behalf Of Joshua D. Shaw Sent: Wednesday, October 31, 2018 10:31 AM To: archivesspace_users_group at lyralists.lyrasis.org Subject: Re: [Archivesspace_Users_Group] Alma Integration And at Dartmouth - though we are in the early stages of switching to Alma, with an initial rollout June 2019. Joshua ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Amanda Focke > Sent: Wednesday, October 31, 2018 10:26 AM To: archivesspace_users_group at lyralists.lyrasis.org Subject: Re: [Archivesspace_Users_Group] Alma Integration Interested here at Rice University! Thanks! Amanda Focke afocke at rice.edu On 10/31/2018 8:45 AM, Hilton, Adrien wrote: Hi All, At Houghton Library, part of the Harvard Library, we too are interested in ArchivesSpace/Alma integration. In terms of functionality for resource description, we looked a bit at the Denver plug-in and like the type of data exchange it offers between the ArchivesSpace resource record and the Alma Bib and Holdings records using the MMS ID. We could also envision the exchange working the other way, starting from the Alma record and looking to ArchivesSpace for a resource record with that MMS ID (in a locally specified field), creating a resource if non-existent or updating if existent. We would also like to think through subject and agent access points and keeping those up-to-date in both systems (using URIs), and optimally, up-to-date with the authority file (functionality that Alma currently offers). Lastly, exchanging and maintaining container inventories and barcodes (instances in ArchivesSpace and item records in Alma) across the systems is another area of functionality we?d like to explore. We?d like to host a conference call for interested parties. Can folks respond if they are interested in taking part? If there?s enough momentum, I?ll send around a Doodle poll with some available times. Best wishes, Adrien, Susan, and Vernica Houghton Library From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Chad Mills Sent: Wednesday, October 24, 2018 2:30 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Alma Integration Hi all, Attached is the reference architecture and test/sample implementation architecture we developed at Rutgers. We have not implemented this yet. Best, Chad From: Chad Mills Sent: Friday, October 12, 2018 8:43 AM To: Archivesspace Users Group > Subject: RE: [Archivesspace_Users_Group] Alma Integration Hi, We are interested! At Rutgers earlier this year we developed a reference architecture for our Special Collections. We tested the reference architecture by creating an implementation architecture using Alma, Primo, ArchiveSpace and a generic repository framework. In June we migrated to Alma so we will be looking to integrate ArchiveSpace with Alma in the near future using our the reference architecture as a blue print. I?ll see if I can share that reference architecture with the group. Best, Chad ------------------------------------- Chad Mills Digital Library Architect Rutgers University Libraries Phone: 848.932.5924 Cell: 732.309.8538 ------------------------------------- From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Megan Firestone Sent: Wednesday, October 10, 2018 1:34 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Alma Integration Hi, We us Alma as our library ILS here, so we have been looking at the possibility of integrating Alma and ArchivesSpace. I was curious if anyone else is interested in this type of integration and if there is any work being done? Thanks! Megan -- Megan M. Firestone Archivist and Public Services Librarian Munday Library St. Edward's University 3001 S. Congress Ave. Austin, TX 78704 512.428.1047 _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Amanda Focke, CA, DAS Asst. Head of Woodson Research Center Fondren Library Rice University 6100 Main St. MS-44 Houston, TX 77005 afocke at rice.edu | 713-348-2124 http://library.rice.edu/woodson _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From dwkloiber at stkate.edu Wed Oct 31 14:50:06 2018 From: dwkloiber at stkate.edu (Deborah Kloiber) Date: Wed, 31 Oct 2018 13:50:06 -0500 Subject: [Archivesspace_Users_Group] Alma Integration In-Reply-To: References: <5BD9BBB2.1030103@rice.edu> Message-ID: I'm also interested. We've been using Alma/Primo for a couple of years, and just started using ASpace this summer. At this point I've been envisioning going from ASpace to Primo more than an ASpace/Alma integration. --Deborah *Deborah Kloiber*, M.S.I.S., CA, DAS | Head of Archives and Special Collections 2004 Randolph Ave, #F-10 | St. Paul, MN 55105 Direct: 651-690-6599 | Archives: 651-690-6553 email | website On Wed, Oct 31, 2018 at 12:48 PM Wenxian Zhang wrote: > Yes, we are interested in ASpace/Alma integration! > > > > Wenxian Zhang, Professor > > Head of Archives & Special Collections > > Olin Library, Box 2744 > > Rollins College > > Winter Park, FL 32789 USA > > 407.646.2231 wzhang at rollins.edu > > > > *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org < > archivesspace_users_group-bounces at lyralists.lyrasis.org> *On Behalf Of *Sarah > Horowitz > *Sent:* Wednesday, October 31, 2018 1:44 PM > *To:* Archivesspace Users Group < > archivesspace_users_group at lyralists.lyrasis.org> > *Subject:* Re: [Archivesspace_Users_Group] Alma Integration > > > > Definitely interested in ASpace/Alma integration! > > -- > > Sarah Horowitz > > Curator of Rare Books and Manuscripts > > Head of Quaker & Special Collections > > Haverford College > > 370 Lancaster Ave. > > Haverford, PA 19041 > > > On Oct 31, 2018, at 1:20 PM, Leilani Dawson wrote: > > I'd be very interested in ASpace/Primo integration! > > > > Here at University of Hawai?i we are also a Primo shop. We've just > started our migration to Alma, but the plan is that once we've switched > over (sometime next year), we too will export records directly from ASpace > to Primo, bypassing Alma. > > > > (I should also mention that we don't currently export anything to Primo; > right now we're in the process of upgrading from ASpace 1.5.4 to 2.5.1, and > plan to start feeding ASpace records to the discovery layer only once we've > completed this step.) > > > > -Leilani. > > - - > > Leilani Dawson, Manuscript Collections Archivist and Chair, > University Archives & Manuscripts Department > University of Hawai?i at M?noa Library > 2550 McCarthy Mall, Honolulu, HI 96822 > 808-956-3767 > > > > On Wed, Oct 31, 2018 at 4:50 AM, Benn Joseph > wrote: > > We?d be interested at Northwestern as well, but I should mention also that > we are an Alma/Primo institution and have actually avoided any kind of > ASpace/Alma integration, preferring to send finding aid records from ASpace > directly to Primo. I can share more about this if anyone is interested! > > > > --Benn > > > > *Benn Joseph* > > Head of Archival Processing > > Northwestern University Libraries > > Northwestern University > > www.library.northwestern.edu > > benn.joseph at northwestern.edu > > 847.467.6581 > > > > > > *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org < > archivesspace_users_group-bounces at lyralists.lyrasis.org> *On Behalf Of *Harmeyer, > Neal A > *Sent:* Wednesday, October 31, 2018 9:43 AM > *To:* Archivesspace Users Group < > archivesspace_users_group at lyralists.lyrasis.org> > *Subject:* Re: [Archivesspace_Users_Group] Alma Integration > > > > We are very interested at Purdue University. > > > > Thank you! > > Neal > > -- > > Neal Harmeyer > > Digital Archivist > > Purdue University Archives and Special Collections > > harmeyna at purdue.edu > > > > > > > > *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org < > archivesspace_users_group-bounces at lyralists.lyrasis.org> *On Behalf Of *Joshua > D. Shaw > *Sent:* Wednesday, October 31, 2018 10:31 AM > *To:* archivesspace_users_group at lyralists.lyrasis.org > *Subject:* Re: [Archivesspace_Users_Group] Alma Integration > > > > And at Dartmouth - though we are in the early stages of switching to Alma, > with an initial rollout June 2019. > > > > Joshua > > > ------------------------------ > > *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org < > archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of > Amanda Focke > *Sent:* Wednesday, October 31, 2018 10:26 AM > *To:* archivesspace_users_group at lyralists.lyrasis.org > *Subject:* Re: [Archivesspace_Users_Group] Alma Integration > > > > Interested here at Rice University! > > Thanks! > Amanda Focke > afocke at rice.edu > > On 10/31/2018 8:45 AM, Hilton, Adrien wrote: > > Hi All, > > > > At Houghton Library, part of the Harvard Library, we too are interested in > ArchivesSpace/Alma integration. > > > > In terms of functionality for resource description, we looked a bit at the > Denver plug-in and like the type of data exchange it offers between the > ArchivesSpace resource record and the Alma Bib and Holdings records using > the MMS ID. We could also envision the exchange working the other way, > starting from the Alma record and looking to ArchivesSpace for a resource > record with that MMS ID (in a locally specified field), creating a resource > if non-existent or updating if existent. > > > > We would also like to think through subject and agent access points and > keeping those up-to-date in both systems (using URIs), and optimally, > up-to-date with the authority file (functionality that Alma currently > offers). > > > > Lastly, exchanging and maintaining container inventories and barcodes > (instances in ArchivesSpace and item records in Alma) across the systems is > another area of functionality we?d like to explore. > > > > We?d like to host a conference call for interested parties. Can folks > respond if they are interested in taking part? If there?s enough momentum, > I?ll send around a Doodle poll with some available times. > > > > Best wishes, > > Adrien, Susan, and Vernica > > Houghton Library > > > > *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org > > *On Behalf Of * > Chad Mills > *Sent:* Wednesday, October 24, 2018 2:30 PM > *To:* Archivesspace Users Group > > > *Subject:* Re: [Archivesspace_Users_Group] Alma Integration > > > > Hi all, > > > > Attached is the reference architecture and test/sample implementation > architecture we developed at Rutgers. We have not implemented this yet. > > > > Best, > > Chad > > > > *From:* Chad Mills > *Sent:* Friday, October 12, 2018 8:43 AM > *To:* Archivesspace Users Group < > archivesspace_users_group at lyralists.lyrasis.org> > *Subject:* RE: [Archivesspace_Users_Group] Alma Integration > > > > Hi, > > > > We are interested! At Rutgers earlier this year we developed a reference > architecture for our Special Collections. We tested the reference > architecture by creating an implementation architecture using Alma, Primo, > ArchiveSpace and a generic repository framework. In June we migrated to > Alma so we will be looking to integrate ArchiveSpace with Alma in the near > future using our the reference architecture as a blue print. I?ll see if I > can share that reference architecture with the group. > > > > Best, > > Chad > > > > ------------------------------------- > Chad Mills > Digital Library Architect > Rutgers University Libraries > Phone: 848.932.5924 > Cell: 732.309.8538 > ------------------------------------- > > > > > > *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org [ > mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org > ] *On Behalf Of *Megan > Firestone > *Sent:* Wednesday, October 10, 2018 1:34 PM > *To:* Archivesspace Users Group > *Subject:* [Archivesspace_Users_Group] Alma Integration > > > > Hi, > > > > We us Alma as our library ILS here, so we have been looking at the > possibility of integrating Alma and ArchivesSpace. I was curious if anyone > else is interested in this type of integration and if there is any work > being done? > > > > Thanks! > > Megan > > > -- > > Megan M. Firestone > Archivist and Public Services Librarian > Munday Library > St. Edward's University > 3001 S. Congress Ave. > Austin, TX 78704 > 512.428.1047 > > > > _______________________________________________ > > Archivesspace_Users_Group mailing list > > Archivesspace_Users_Group at lyralists.lyrasis.org > > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > > > -- > Amanda Focke, CA, DAS > Asst. Head of Woodson Research Center > Fondren Library > Rice University > 6100 Main St. MS-44 > Houston, TX 77005 > afocke at rice.edu | 713-348-2124 > http://library.rice.edu/woodson > > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > -------------- next part -------------- An HTML attachment was scrubbed... URL: From rachel.searcy at nyu.edu Wed Oct 31 14:57:12 2018 From: rachel.searcy at nyu.edu (Rachel Aileen Searcy) Date: Wed, 31 Oct 2018 14:57:12 -0400 Subject: [Archivesspace_Users_Group] Location reports in v.2.5.1 Message-ID: Hi everyone, We're about to upgrade to v.2.5.1 and in the course of testing the release candidate, noticed some changes to the location holdings report. In previous versions one could set more granular parameters to produce location holdings reports for specific rooms or a range of locations, which no longer seems to be possible in v.2.5.1. We found this useful, and we're curious if other folks have explored solutions for producing these types of reports, or for creating user-friendly reports that could be useful for paging purposes. We encourage staff to look up locations up directly in the system, but are also aware that people have different levels of comfort doing so. Thanks, Rachel Searcy Accessioning Archivist, Archival Collections Management New York University Libraries 212.998.2539 | rachel.searcy at nyu.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From belaira at union.edu Wed Oct 31 14:58:48 2018 From: belaira at union.edu (Belair, Andrea) Date: Wed, 31 Oct 2018 14:58:48 -0400 Subject: [Archivesspace_Users_Group] Location reports in v.2.5.1 In-Reply-To: References: Message-ID: I would be interested in hearing this as well. Thanks, Andrea On Wed, Oct 31, 2018 at 2:57 PM Rachel Aileen Searcy wrote: > Hi everyone, > > We're about to upgrade to v.2.5.1 and in the course of testing the release > candidate, noticed some changes to the location holdings report. In > previous versions one could set more granular parameters to produce > location holdings reports for specific rooms or a range of locations, which > no longer seems to be possible in v.2.5.1. We found this useful, and we're > curious if other folks have explored solutions for producing these types of > reports, or for creating user-friendly reports that could be useful for > paging purposes. We encourage staff to look up locations up directly in the > system, but are also aware that people have different levels of comfort > doing so. > > Thanks, > > Rachel Searcy > Accessioning Archivist, Archival Collections Management > New York University Libraries > 212.998.2539 | rachel.searcy at nyu.edu > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > -- Andrea Belair Archives and Special Collections Librarian Union College 807 Union Street Schenectady, NY 12308 518-388-6871 -------------- next part -------------- An HTML attachment was scrubbed... URL: From REedwards at getty.edu Wed Oct 31 15:54:17 2018 From: REedwards at getty.edu (Ryan Edwards) Date: Wed, 31 Oct 2018 19:54:17 +0000 Subject: [Archivesspace_Users_Group] Alma Integration In-Reply-To: References: Message-ID: Hello, We, here at the Getty Research Institute are also interested in ArchivesSpace/Alma/Primo integration. We have experimented a bit with the Denver plugin in our Sandbox environment. Currently, we are indexing the full-text of our EADs in Primo. We may also be interested in exploring the interplay between Alma bibliographic/holdings/items records and resource records/instances in ArchivesSpace. Thanks, Ryan Ryan Edwards Digital Access and Systems Librarian Getty Digital ? Collection Management Systems Getty Research Institute 1200 Getty Center Drive, Suite 1100 Los Angeles, CA 90049-1688 reedwards at getty.edu 310.440.7398 From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Hilton, Adrien Sent: Wednesday, October 31, 2018 6:45 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Alma Integration Hi All, At Houghton Library, part of the Harvard Library, we too are interested in ArchivesSpace/Alma integration. In terms of functionality for resource description, we looked a bit at the Denver plug-in and like the type of data exchange it offers between the ArchivesSpace resource record and the Alma Bib and Holdings records using the MMS ID. We could also envision the exchange working the other way, starting from the Alma record and looking to ArchivesSpace for a resource record with that MMS ID (in a locally specified field), creating a resource if non-existent or updating if existent. We would also like to think through subject and agent access points and keeping those up-to-date in both systems (using URIs), and optimally, up-to-date with the authority file (functionality that Alma currently offers). Lastly, exchanging and maintaining container inventories and barcodes (instances in ArchivesSpace and item records in Alma) across the systems is another area of functionality we?d like to explore. We?d like to host a conference call for interested parties. Can folks respond if they are interested in taking part? If there?s enough momentum, I?ll send around a Doodle poll with some available times. Best wishes, Adrien, Susan, and Vernica Houghton Library From: archivesspace_users_group-bounces at lyralists.lyrasis.org > On Behalf Of Chad Mills Sent: Wednesday, October 24, 2018 2:30 PM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Alma Integration Hi all, Attached is the reference architecture and test/sample implementation architecture we developed at Rutgers. We have not implemented this yet. Best, Chad From: Chad Mills Sent: Friday, October 12, 2018 8:43 AM To: Archivesspace Users Group > Subject: RE: [Archivesspace_Users_Group] Alma Integration Hi, We are interested! At Rutgers earlier this year we developed a reference architecture for our Special Collections. We tested the reference architecture by creating an implementation architecture using Alma, Primo, ArchiveSpace and a generic repository framework. In June we migrated to Alma so we will be looking to integrate ArchiveSpace with Alma in the near future using our the reference architecture as a blue print. I?ll see if I can share that reference architecture with the group. Best, Chad ------------------------------------- Chad Mills Digital Library Architect Rutgers University Libraries Phone: 848.932.5924 Cell: 732.309.8538 ------------------------------------- From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Megan Firestone Sent: Wednesday, October 10, 2018 1:34 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Alma Integration Hi, We us Alma as our library ILS here, so we have been looking at the possibility of integrating Alma and ArchivesSpace. I was curious if anyone else is interested in this type of integration and if there is any work being done? Thanks! Megan -- Megan M. Firestone Archivist and Public Services Librarian Munday Library St. Edward's University 3001 S. Congress Ave. Austin, TX 78704 512.428.1047 -------------- next part -------------- An HTML attachment was scrubbed... URL: From rachel.searcy at nyu.edu Wed Oct 31 16:34:47 2018 From: rachel.searcy at nyu.edu (Rachel Aileen Searcy) Date: Wed, 31 Oct 2018 16:34:47 -0400 Subject: [Archivesspace_Users_Group] ASpace testing protocol In-Reply-To: References: Message-ID: Hi Julie (and anyone else who may be interested), I'm attaching our testing protocol that we use when evaluating release candidates for upgrades. We use a few locally-created plugins, so testing those involves a bit of extra work only briefly alluded to in this document. Happy to share more or answer any questions if that's helpful. Best, Rachel On Wed, Oct 31, 2018 at 9:55 AM Wetherill, Julie M. < julie_wetherill at harvard.edu> wrote: > Hello ASpacers, > > > > I?m developing an ASpace testing protocol for evaluating new releases in > our environment. I?ve seen references to a testing protocol in Google > sheets used by core ASpace staff. Anyone have a link to that sheet/sheets? > Or has your institution developed a test plan that you can share? I?d love > not to create ours from scratch! > > > > Thanks in advance. ?julie > > > > Julie Wetherill > > Library Technology Services > > Harvard University > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > > https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=DwICAg&c=slrrB7dE8n7gBJbeO0g-IQ&r=WwSkYr7X9POdZNK4180yTjrK5hSljcuCPIN--y1VRZk&m=tnO8MQ5NNSOuAgXM8qZ2gIM4LOLxIrSIo5m7wzN-wUw&s=J44TVyRWnEVWKIlm_xnKp-mMJSgc7LHwKXtY0dRcutM&e= > -- Rachel Searcy Accessioning Archivist, Archival Collections Management New York University Libraries 212.998.2539 | rachel.searcy at nyu.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: ArchivesSpace testing protocol.xlsx Type: application/vnd.openxmlformats-officedocument.spreadsheetml.sheet Size: 38162 bytes Desc: not available URL: From mark.custer at yale.edu Wed Oct 31 16:51:43 2018 From: mark.custer at yale.edu (Custer, Mark) Date: Wed, 31 Oct 2018 20:51:43 +0000 Subject: [Archivesspace_Users_Group] Alma Integration In-Reply-To: References: Message-ID: Adrien, Susan, Vernica, and all: Add me to the interested list! ? We are not using Alma right now, but since we will eventually migrate from our current ILS to another one that has a robust API, I?d love to keep up with what other institutions are doing. I?ll also say that my thoughts on the matter so far has been along the same lines of what Leilani and Benn mentioned ? namely, bypassing the ILS, but we still need to get those records to WorldCat, etc. That said, I?ve no clue yet whether we?ll be able to achieve that with our next ILS or not, or whether we?ll continue to try to keep records in synch between ArchivesSpace and an ILS. Mark From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Ryan Edwards Sent: Wednesday, 31 October, 2018 3:54 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Alma Integration Hello, We, here at the Getty Research Institute are also interested in ArchivesSpace/Alma/Primo integration. We have experimented a bit with the Denver plugin in our Sandbox environment. Currently, we are indexing the full-text of our EADs in Primo. We may also be interested in exploring the interplay between Alma bibliographic/holdings/items records and resource records/instances in ArchivesSpace. Thanks, Ryan Ryan Edwards Digital Access and Systems Librarian Getty Digital ? Collection Management Systems Getty Research Institute 1200 Getty Center Drive, Suite 1100 Los Angeles, CA 90049-1688 reedwards at getty.edu 310.440.7398 From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Hilton, Adrien Sent: Wednesday, October 31, 2018 6:45 AM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Alma Integration Hi All, At Houghton Library, part of the Harvard Library, we too are interested in ArchivesSpace/Alma integration. In terms of functionality for resource description, we looked a bit at the Denver plug-in and like the type of data exchange it offers between the ArchivesSpace resource record and the Alma Bib and Holdings records using the MMS ID. We could also envision the exchange working the other way, starting from the Alma record and looking to ArchivesSpace for a resource record with that MMS ID (in a locally specified field), creating a resource if non-existent or updating if existent. We would also like to think through subject and agent access points and keeping those up-to-date in both systems (using URIs), and optimally, up-to-date with the authority file (functionality that Alma currently offers). Lastly, exchanging and maintaining container inventories and barcodes (instances in ArchivesSpace and item records in Alma) across the systems is another area of functionality we?d like to explore. We?d like to host a conference call for interested parties. Can folks respond if they are interested in taking part? If there?s enough momentum, I?ll send around a Doodle poll with some available times. Best wishes, Adrien, Susan, and Vernica Houghton Library From: archivesspace_users_group-bounces at lyralists.lyrasis.org > On Behalf Of Chad Mills Sent: Wednesday, October 24, 2018 2:30 PM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Alma Integration Hi all, Attached is the reference architecture and test/sample implementation architecture we developed at Rutgers. We have not implemented this yet. Best, Chad From: Chad Mills Sent: Friday, October 12, 2018 8:43 AM To: Archivesspace Users Group > Subject: RE: [Archivesspace_Users_Group] Alma Integration Hi, We are interested! At Rutgers earlier this year we developed a reference architecture for our Special Collections. We tested the reference architecture by creating an implementation architecture using Alma, Primo, ArchiveSpace and a generic repository framework. In June we migrated to Alma so we will be looking to integrate ArchiveSpace with Alma in the near future using our the reference architecture as a blue print. I?ll see if I can share that reference architecture with the group. Best, Chad ------------------------------------- Chad Mills Digital Library Architect Rutgers University Libraries Phone: 848.932.5924 Cell: 732.309.8538 ------------------------------------- From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Megan Firestone Sent: Wednesday, October 10, 2018 1:34 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Alma Integration Hi, We us Alma as our library ILS here, so we have been looking at the possibility of integrating Alma and ArchivesSpace. I was curious if anyone else is interested in this type of integration and if there is any work being done? Thanks! Megan -- Megan M. Firestone Archivist and Public Services Librarian Munday Library St. Edward's University 3001 S. Congress Ave. Austin, TX 78704 512.428.1047 -------------- next part -------------- An HTML attachment was scrubbed... URL: From bzhang at csus.edu Wed Oct 31 17:40:18 2018 From: bzhang at csus.edu (Zhang, Bin) Date: Wed, 31 Oct 2018 21:40:18 +0000 Subject: [Archivesspace_Users_Group] Alma Integration In-Reply-To: References: Message-ID: We at Sacramento State (part of California State University system) are also interested in integration between ASpace and Alma/Primo. Like Northwestern and others we are considering harvesting EADs directly to Primo, but would like to export collection-level records to Alma? --- Bin Zhang Digital Information Services Librarian Library Systems & IT Services, University Library California State University, Sacramento +1 (916) 278-5664 | bzhang at csus.edu From: on behalf of "Custer, Mark" Reply-To: Archivesspace Group Date: Wednesday, October 31, 2018 at 1:51 PM To: Archivesspace Group Subject: Re: [Archivesspace_Users_Group] Alma Integration Adrien, Susan, Vernica, and all: Add me to the interested list! ? We are not using Alma right now, but since we will eventually migrate from our current ILS to another one that has a robust API, I?d love to keep up with what other institutions are doing. I?ll also say that my thoughts on the matter so far has been along the same lines of what Leilani and Benn mentioned ? namely, bypassing the ILS, but we still need to get those records to WorldCat, etc. That said, I?ve no clue yet whether we?ll be able to achieve that with our next ILS or not, or whether we?ll continue to try to keep records in synch between ArchivesSpace and an ILS. Mark From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Ryan Edwards Sent: Wednesday, 31 October, 2018 3:54 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Alma Integration Hello, We, here at the Getty Research Institute are also interested in ArchivesSpace/Alma/Primo integration. We have experimented a bit with the Denver plugin in our Sandbox environment. Currently, we are indexing the full-text of our EADs in Primo. We may also be interested in exploring the interplay between Alma bibliographic/holdings/items records and resource records/instances in ArchivesSpace. Thanks, Ryan Ryan Edwards Digital Access and Systems Librarian Getty Digital ? Collection Management Systems Getty Research Institute 1200 Getty Center Drive, Suite 1100 Los Angeles, CA 90049-1688 reedwards at getty.edu 310.440.7398 From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Hilton, Adrien Sent: Wednesday, October 31, 2018 6:45 AM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Alma Integration Hi All, At Houghton Library, part of the Harvard Library, we too are interested in ArchivesSpace/Alma integration. In terms of functionality for resource description, we looked a bit at the Denver plug-in and like the type of data exchange it offers between the ArchivesSpace resource record and the Alma Bib and Holdings records using the MMS ID. We could also envision the exchange working the other way, starting from the Alma record and looking to ArchivesSpace for a resource record with that MMS ID (in a locally specified field), creating a resource if non-existent or updating if existent. We would also like to think through subject and agent access points and keeping those up-to-date in both systems (using URIs), and optimally, up-to-date with the authority file (functionality that Alma currently offers). Lastly, exchanging and maintaining container inventories and barcodes (instances in ArchivesSpace and item records in Alma) across the systems is another area of functionality we?d like to explore. We?d like to host a conference call for interested parties. Can folks respond if they are interested in taking part? If there?s enough momentum, I?ll send around a Doodle poll with some available times. Best wishes, Adrien, Susan, and Vernica Houghton Library From: archivesspace_users_group-bounces at lyralists.lyrasis.org > On Behalf Of Chad Mills Sent: Wednesday, October 24, 2018 2:30 PM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Alma Integration Hi all, Attached is the reference architecture and test/sample implementation architecture we developed at Rutgers. We have not implemented this yet. Best, Chad From: Chad Mills Sent: Friday, October 12, 2018 8:43 AM To: Archivesspace Users Group > Subject: RE: [Archivesspace_Users_Group] Alma Integration Hi, We are interested! At Rutgers earlier this year we developed a reference architecture for our Special Collections. We tested the reference architecture by creating an implementation architecture using Alma, Primo, ArchiveSpace and a generic repository framework. In June we migrated to Alma so we will be looking to integrate ArchiveSpace with Alma in the near future using our the reference architecture as a blue print. I?ll see if I can share that reference architecture with the group. Best, Chad ------------------------------------- Chad Mills Digital Library Architect Rutgers University Libraries Phone: 848.932.5924 Cell: 732.309.8538 ------------------------------------- From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Megan Firestone Sent: Wednesday, October 10, 2018 1:34 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Alma Integration Hi, We us Alma as our library ILS here, so we have been looking at the possibility of integrating Alma and ArchivesSpace. I was curious if anyone else is interested in this type of integration and if there is any work being done? Thanks! Megan -- Megan M. Firestone Archivist and Public Services Librarian Munday Library St. Edward's University 3001 S. Congress Ave. Austin, TX 78704 512.428.1047 -------------- next part -------------- An HTML attachment was scrubbed... URL: From bkilmarx at iup.edu Wed Oct 31 17:46:50 2018 From: bkilmarx at iup.edu (Beth Kilmarx) Date: Wed, 31 Oct 2018 21:46:50 +0000 Subject: [Archivesspace_Users_Group] Alma Integration In-Reply-To: References: , Message-ID: <382DA976-600C-4F7C-9BBF-49C02143E82D@iup.edu> IUP is definitely interested in the Alma/Aspace intergration Sent from my iPhone On Oct 31, 2018, at 5:40 PM, Zhang, Bin > wrote: We at Sacramento State (part of California State University system) are also interested in integration between ASpace and Alma/Primo. Like Northwestern and others we are considering harvesting EADs directly to Primo, but would like to export collection-level records to Alma? --- Bin Zhang Digital Information Services Librarian Library Systems & IT Services, University Library California State University, Sacramento +1 (916) 278-5664 | bzhang at csus.edu From: > on behalf of "Custer, Mark" > Reply-To: Archivesspace Group > Date: Wednesday, October 31, 2018 at 1:51 PM To: Archivesspace Group > Subject: Re: [Archivesspace_Users_Group] Alma Integration Adrien, Susan, Vernica, and all: Add me to the interested list! ? We are not using Alma right now, but since we will eventually migrate from our current ILS to another one that has a robust API, I?d love to keep up with what other institutions are doing. I?ll also say that my thoughts on the matter so far has been along the same lines of what Leilani and Benn mentioned ? namely, bypassing the ILS, but we still need to get those records to WorldCat, etc. That said, I?ve no clue yet whether we?ll be able to achieve that with our next ILS or not, or whether we?ll continue to try to keep records in synch between ArchivesSpace and an ILS. Mark From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Ryan Edwards Sent: Wednesday, 31 October, 2018 3:54 PM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Alma Integration Hello, We, here at the Getty Research Institute are also interested in ArchivesSpace/Alma/Primo integration. We have experimented a bit with the Denver plugin in our Sandbox environment. Currently, we are indexing the full-text of our EADs in Primo. We may also be interested in exploring the interplay between Alma bibliographic/holdings/items records and resource records/instances in ArchivesSpace. Thanks, Ryan Ryan Edwards Digital Access and Systems Librarian Getty Digital ? Collection Management Systems Getty Research Institute 1200 Getty Center Drive, Suite 1100 Los Angeles, CA 90049-1688 reedwards at getty.edu 310.440.7398 From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Hilton, Adrien Sent: Wednesday, October 31, 2018 6:45 AM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Alma Integration Hi All, At Houghton Library, part of the Harvard Library, we too are interested in ArchivesSpace/Alma integration. In terms of functionality for resource description, we looked a bit at the Denver plug-in and like the type of data exchange it offers between the ArchivesSpace resource record and the Alma Bib and Holdings records using the MMS ID. We could also envision the exchange working the other way, starting from the Alma record and looking to ArchivesSpace for a resource record with that MMS ID (in a locally specified field), creating a resource if non-existent or updating if existent. We would also like to think through subject and agent access points and keeping those up-to-date in both systems (using URIs), and optimally, up-to-date with the authority file (functionality that Alma currently offers). Lastly, exchanging and maintaining container inventories and barcodes (instances in ArchivesSpace and item records in Alma) across the systems is another area of functionality we?d like to explore. We?d like to host a conference call for interested parties. Can folks respond if they are interested in taking part? If there?s enough momentum, I?ll send around a Doodle poll with some available times. Best wishes, Adrien, Susan, and Vernica Houghton Library From: archivesspace_users_group-bounces at lyralists.lyrasis.org > On Behalf Of Chad Mills Sent: Wednesday, October 24, 2018 2:30 PM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Alma Integration Hi all, Attached is the reference architecture and test/sample implementation architecture we developed at Rutgers. We have not implemented this yet. Best, Chad From: Chad Mills Sent: Friday, October 12, 2018 8:43 AM To: Archivesspace Users Group > Subject: RE: [Archivesspace_Users_Group] Alma Integration Hi, We are interested! At Rutgers earlier this year we developed a reference architecture for our Special Collections. We tested the reference architecture by creating an implementation architecture using Alma, Primo, ArchiveSpace and a generic repository framework. In June we migrated to Alma so we will be looking to integrate ArchiveSpace with Alma in the near future using our the reference architecture as a blue print. I?ll see if I can share that reference architecture with the group. Best, Chad ------------------------------------- Chad Mills Digital Library Architect Rutgers University Libraries Phone: 848.932.5924 Cell: 732.309.8538 ------------------------------------- From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Megan Firestone Sent: Wednesday, October 10, 2018 1:34 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Alma Integration Hi, We us Alma as our library ILS here, so we have been looking at the possibility of integrating Alma and ArchivesSpace. I was curious if anyone else is interested in this type of integration and if there is any work being done? Thanks! Megan -- Megan M. Firestone Archivist and Public Services Librarian Munday Library St. Edward's University 3001 S. Congress Ave. Austin, TX 78704 512.428.1047 _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From luftsche at usc.edu Wed Oct 31 17:52:06 2018 From: luftsche at usc.edu (Susan Luftschein) Date: Wed, 31 Oct 2018 21:52:06 +0000 Subject: [Archivesspace_Users_Group] Alma Integration In-Reply-To: <382DA976-600C-4F7C-9BBF-49C02143E82D@iup.edu> References: , <382DA976-600C-4F7C-9BBF-49C02143E82D@iup.edu> Message-ID: As is USC. Sue Luftschein, Ph.D. Head of Special Collections/Archival & Metadata Librarian USC Libraries Special Collections University of Southern California Doheny Memorial Library 3550 Trousdale Parkway, Room 207 Los Angeles, CA 90089-0189 tel:213-740-4046 fax:213-740-2343 luftsche at usc.edu From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Beth Kilmarx Sent: Wednesday, October 31, 2018 2:47 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Alma Integration IUP is definitely interested in the Alma/Aspace intergration Sent from my iPhone On Oct 31, 2018, at 5:40 PM, Zhang, Bin > wrote: We at Sacramento State (part of California State University system) are also interested in integration between ASpace and Alma/Primo. Like Northwestern and others we are considering harvesting EADs directly to Primo, but would like to export collection-level records to Alma? --- Bin Zhang Digital Information Services Librarian Library Systems & IT Services, University Library California State University, Sacramento +1 (916) 278-5664 | bzhang at csus.edu From: > on behalf of "Custer, Mark" > Reply-To: Archivesspace Group > Date: Wednesday, October 31, 2018 at 1:51 PM To: Archivesspace Group > Subject: Re: [Archivesspace_Users_Group] Alma Integration Adrien, Susan, Vernica, and all: Add me to the interested list! ? We are not using Alma right now, but since we will eventually migrate from our current ILS to another one that has a robust API, I?d love to keep up with what other institutions are doing. I?ll also say that my thoughts on the matter so far has been along the same lines of what Leilani and Benn mentioned ? namely, bypassing the ILS, but we still need to get those records to WorldCat, etc. That said, I?ve no clue yet whether we?ll be able to achieve that with our next ILS or not, or whether we?ll continue to try to keep records in synch between ArchivesSpace and an ILS. Mark From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Ryan Edwards Sent: Wednesday, 31 October, 2018 3:54 PM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Alma Integration Hello, We, here at the Getty Research Institute are also interested in ArchivesSpace/Alma/Primo integration. We have experimented a bit with the Denver plugin in our Sandbox environment. Currently, we are indexing the full-text of our EADs in Primo. We may also be interested in exploring the interplay between Alma bibliographic/holdings/items records and resource records/instances in ArchivesSpace. Thanks, Ryan Ryan Edwards Digital Access and Systems Librarian Getty Digital ? Collection Management Systems Getty Research Institute 1200 Getty Center Drive, Suite 1100 Los Angeles, CA 90049-1688 reedwards at getty.edu 310.440.7398 From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Hilton, Adrien Sent: Wednesday, October 31, 2018 6:45 AM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Alma Integration Hi All, At Houghton Library, part of the Harvard Library, we too are interested in ArchivesSpace/Alma integration. In terms of functionality for resource description, we looked a bit at the Denver plug-in and like the type of data exchange it offers between the ArchivesSpace resource record and the Alma Bib and Holdings records using the MMS ID. We could also envision the exchange working the other way, starting from the Alma record and looking to ArchivesSpace for a resource record with that MMS ID (in a locally specified field), creating a resource if non-existent or updating if existent. We would also like to think through subject and agent access points and keeping those up-to-date in both systems (using URIs), and optimally, up-to-date with the authority file (functionality that Alma currently offers). Lastly, exchanging and maintaining container inventories and barcodes (instances in ArchivesSpace and item records in Alma) across the systems is another area of functionality we?d like to explore. We?d like to host a conference call for interested parties. Can folks respond if they are interested in taking part? If there?s enough momentum, I?ll send around a Doodle poll with some available times. Best wishes, Adrien, Susan, and Vernica Houghton Library From: archivesspace_users_group-bounces at lyralists.lyrasis.org > On Behalf Of Chad Mills Sent: Wednesday, October 24, 2018 2:30 PM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Alma Integration Hi all, Attached is the reference architecture and test/sample implementation architecture we developed at Rutgers. We have not implemented this yet. Best, Chad From: Chad Mills Sent: Friday, October 12, 2018 8:43 AM To: Archivesspace Users Group > Subject: RE: [Archivesspace_Users_Group] Alma Integration Hi, We are interested! At Rutgers earlier this year we developed a reference architecture for our Special Collections. We tested the reference architecture by creating an implementation architecture using Alma, Primo, ArchiveSpace and a generic repository framework. In June we migrated to Alma so we will be looking to integrate ArchiveSpace with Alma in the near future using our the reference architecture as a blue print. I?ll see if I can share that reference architecture with the group. Best, Chad ------------------------------------- Chad Mills Digital Library Architect Rutgers University Libraries Phone: 848.932.5924 Cell: 732.309.8538 ------------------------------------- From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Megan Firestone Sent: Wednesday, October 10, 2018 1:34 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Alma Integration Hi, We us Alma as our library ILS here, so we have been looking at the possibility of integrating Alma and ArchivesSpace. I was curious if anyone else is interested in this type of integration and if there is any work being done? Thanks! Megan -- Megan M. Firestone Archivist and Public Services Librarian Munday Library St. Edward's University 3001 S. Congress Ave. Austin, TX 78704 512.428.1047 _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From tlaver at nelson-atkins.org Wed Oct 31 17:59:53 2018 From: tlaver at nelson-atkins.org (Tara Laver) Date: Wed, 31 Oct 2018 21:59:53 +0000 Subject: [Archivesspace_Users_Group] Alma Integration In-Reply-To: References: , <382DA976-600C-4F7C-9BBF-49C02143E82D@iup.edu> Message-ID: Nelson-Atkins, too. From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Susan Luftschein Sent: Wednesday, October 31, 2018 4:52 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Alma Integration As is USC. Sue Luftschein, Ph.D. Head of Special Collections/Archival & Metadata Librarian USC Libraries Special Collections University of Southern California Doheny Memorial Library 3550 Trousdale Parkway, Room 207 Los Angeles, CA 90089-0189 tel:213-740-4046 fax:213-740-2343 luftsche at usc.edu From: archivesspace_users_group-bounces at lyralists.lyrasis.org > On Behalf Of Beth Kilmarx Sent: Wednesday, October 31, 2018 2:47 PM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Alma Integration IUP is definitely interested in the Alma/Aspace intergration Sent from my iPhone On Oct 31, 2018, at 5:40 PM, Zhang, Bin > wrote: We at Sacramento State (part of California State University system) are also interested in integration between ASpace and Alma/Primo. Like Northwestern and others we are considering harvesting EADs directly to Primo, but would like to export collection-level records to Alma? --- Bin Zhang Digital Information Services Librarian Library Systems & IT Services, University Library California State University, Sacramento +1 (916) 278-5664 | bzhang at csus.edu From: > on behalf of "Custer, Mark" > Reply-To: Archivesspace Group > Date: Wednesday, October 31, 2018 at 1:51 PM To: Archivesspace Group > Subject: Re: [Archivesspace_Users_Group] Alma Integration Adrien, Susan, Vernica, and all: Add me to the interested list! ? We are not using Alma right now, but since we will eventually migrate from our current ILS to another one that has a robust API, I?d love to keep up with what other institutions are doing. I?ll also say that my thoughts on the matter so far has been along the same lines of what Leilani and Benn mentioned ? namely, bypassing the ILS, but we still need to get those records to WorldCat, etc. That said, I?ve no clue yet whether we?ll be able to achieve that with our next ILS or not, or whether we?ll continue to try to keep records in synch between ArchivesSpace and an ILS. Mark From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Ryan Edwards Sent: Wednesday, 31 October, 2018 3:54 PM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Alma Integration Hello, We, here at the Getty Research Institute are also interested in ArchivesSpace/Alma/Primo integration. We have experimented a bit with the Denver plugin in our Sandbox environment. Currently, we are indexing the full-text of our EADs in Primo. We may also be interested in exploring the interplay between Alma bibliographic/holdings/items records and resource records/instances in ArchivesSpace. Thanks, Ryan Ryan Edwards Digital Access and Systems Librarian Getty Digital ? Collection Management Systems Getty Research Institute 1200 Getty Center Drive, Suite 1100 Los Angeles, CA 90049-1688 reedwards at getty.edu 310.440.7398 From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Hilton, Adrien Sent: Wednesday, October 31, 2018 6:45 AM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Alma Integration Hi All, At Houghton Library, part of the Harvard Library, we too are interested in ArchivesSpace/Alma integration. In terms of functionality for resource description, we looked a bit at the Denver plug-in and like the type of data exchange it offers between the ArchivesSpace resource record and the Alma Bib and Holdings records using the MMS ID. We could also envision the exchange working the other way, starting from the Alma record and looking to ArchivesSpace for a resource record with that MMS ID (in a locally specified field), creating a resource if non-existent or updating if existent. We would also like to think through subject and agent access points and keeping those up-to-date in both systems (using URIs), and optimally, up-to-date with the authority file (functionality that Alma currently offers). Lastly, exchanging and maintaining container inventories and barcodes (instances in ArchivesSpace and item records in Alma) across the systems is another area of functionality we?d like to explore. We?d like to host a conference call for interested parties. Can folks respond if they are interested in taking part? If there?s enough momentum, I?ll send around a Doodle poll with some available times. Best wishes, Adrien, Susan, and Vernica Houghton Library From: archivesspace_users_group-bounces at lyralists.lyrasis.org > On Behalf Of Chad Mills Sent: Wednesday, October 24, 2018 2:30 PM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Alma Integration Hi all, Attached is the reference architecture and test/sample implementation architecture we developed at Rutgers. We have not implemented this yet. Best, Chad From: Chad Mills Sent: Friday, October 12, 2018 8:43 AM To: Archivesspace Users Group > Subject: RE: [Archivesspace_Users_Group] Alma Integration Hi, We are interested! At Rutgers earlier this year we developed a reference architecture for our Special Collections. We tested the reference architecture by creating an implementation architecture using Alma, Primo, ArchiveSpace and a generic repository framework. In June we migrated to Alma so we will be looking to integrate ArchiveSpace with Alma in the near future using our the reference architecture as a blue print. I?ll see if I can share that reference architecture with the group. Best, Chad ------------------------------------- Chad Mills Digital Library Architect Rutgers University Libraries Phone: 848.932.5924 Cell: 732.309.8538 ------------------------------------- From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Megan Firestone Sent: Wednesday, October 10, 2018 1:34 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Alma Integration Hi, We us Alma as our library ILS here, so we have been looking at the possibility of integrating Alma and ArchivesSpace. I was curious if anyone else is interested in this type of integration and if there is any work being done? Thanks! Megan -- Megan M. Firestone Archivist and Public Services Librarian Munday Library St. Edward's University 3001 S. Congress Ave. Austin, TX 78704 512.428.1047 _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From jlacherfeldman at library.rochester.edu Wed Oct 31 18:03:58 2018 From: jlacherfeldman at library.rochester.edu (Lacher-Feldman, Jessica) Date: Wed, 31 Oct 2018 22:03:58 +0000 Subject: [Archivesspace_Users_Group] Alma Integration In-Reply-To: References: <382DA976-600C-4F7C-9BBF-49C02143E82D@iup.edu> Message-ID: And the University of Rochester! From: on behalf of Tara Laver Reply-To: Archivesspace Users Group Date: Wednesday, October 31, 2018 at 6:00 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Alma Integration Nelson-Atkins, too. From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Susan Luftschein Sent: Wednesday, October 31, 2018 4:52 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Alma Integration As is USC. Sue Luftschein, Ph.D. Head of Special Collections/Archival & Metadata Librarian USC Libraries Special Collections University of Southern California Doheny Memorial Library 3550 Trousdale Parkway, Room 207 Los Angeles, CA 90089-0189 tel:213-740-4046 fax:213-740-2343 luftsche at usc.edu From: archivesspace_users_group-bounces at lyralists.lyrasis.org > On Behalf Of Beth Kilmarx Sent: Wednesday, October 31, 2018 2:47 PM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Alma Integration IUP is definitely interested in the Alma/Aspace intergration Sent from my iPhone On Oct 31, 2018, at 5:40 PM, Zhang, Bin > wrote: We at Sacramento State (part of California State University system) are also interested in integration between ASpace and Alma/Primo. Like Northwestern and others we are considering harvesting EADs directly to Primo, but would like to export collection-level records to Alma? --- Bin Zhang Digital Information Services Librarian Library Systems & IT Services, University Library California State University, Sacramento +1 (916) 278-5664 | bzhang at csus.edu From: > on behalf of "Custer, Mark" > Reply-To: Archivesspace Group > Date: Wednesday, October 31, 2018 at 1:51 PM To: Archivesspace Group > Subject: Re: [Archivesspace_Users_Group] Alma Integration Adrien, Susan, Vernica, and all: Add me to the interested list! ? We are not using Alma right now, but since we will eventually migrate from our current ILS to another one that has a robust API, I?d love to keep up with what other institutions are doing. I?ll also say that my thoughts on the matter so far has been along the same lines of what Leilani and Benn mentioned ? namely, bypassing the ILS, but we still need to get those records to WorldCat, etc. That said, I?ve no clue yet whether we?ll be able to achieve that with our next ILS or not, or whether we?ll continue to try to keep records in synch between ArchivesSpace and an ILS. Mark From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Ryan Edwards Sent: Wednesday, 31 October, 2018 3:54 PM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Alma Integration Hello, We, here at the Getty Research Institute are also interested in ArchivesSpace/Alma/Primo integration. We have experimented a bit with the Denver plugin in our Sandbox environment. Currently, we are indexing the full-text of our EADs in Primo. We may also be interested in exploring the interplay between Alma bibliographic/holdings/items records and resource records/instances in ArchivesSpace. Thanks, Ryan Ryan Edwards Digital Access and Systems Librarian Getty Digital ? Collection Management Systems Getty Research Institute 1200 Getty Center Drive, Suite 1100 Los Angeles, CA 90049-1688 reedwards at getty.edu 310.440.7398 From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Hilton, Adrien Sent: Wednesday, October 31, 2018 6:45 AM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Alma Integration Hi All, At Houghton Library, part of the Harvard Library, we too are interested in ArchivesSpace/Alma integration. In terms of functionality for resource description, we looked a bit at the Denver plug-in and like the type of data exchange it offers between the ArchivesSpace resource record and the Alma Bib and Holdings records using the MMS ID. We could also envision the exchange working the other way, starting from the Alma record and looking to ArchivesSpace for a resource record with that MMS ID (in a locally specified field), creating a resource if non-existent or updating if existent. We would also like to think through subject and agent access points and keeping those up-to-date in both systems (using URIs), and optimally, up-to-date with the authority file (functionality that Alma currently offers). Lastly, exchanging and maintaining container inventories and barcodes (instances in ArchivesSpace and item records in Alma) across the systems is another area of functionality we?d like to explore. We?d like to host a conference call for interested parties. Can folks respond if they are interested in taking part? If there?s enough momentum, I?ll send around a Doodle poll with some available times. Best wishes, Adrien, Susan, and Vernica Houghton Library From: archivesspace_users_group-bounces at lyralists.lyrasis.org > On Behalf Of Chad Mills Sent: Wednesday, October 24, 2018 2:30 PM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Alma Integration Hi all, Attached is the reference architecture and test/sample implementation architecture we developed at Rutgers. We have not implemented this yet. Best, Chad From: Chad Mills Sent: Friday, October 12, 2018 8:43 AM To: Archivesspace Users Group > Subject: RE: [Archivesspace_Users_Group] Alma Integration Hi, We are interested! At Rutgers earlier this year we developed a reference architecture for our Special Collections. We tested the reference architecture by creating an implementation architecture using Alma, Primo, ArchiveSpace and a generic repository framework. In June we migrated to Alma so we will be looking to integrate ArchiveSpace with Alma in the near future using our the reference architecture as a blue print. I?ll see if I can share that reference architecture with the group. Best, Chad ------------------------------------- Chad Mills Digital Library Architect Rutgers University Libraries Phone: 848.932.5924 Cell: 732.309.8538 ------------------------------------- From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Megan Firestone Sent: Wednesday, October 10, 2018 1:34 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Alma Integration Hi, We us Alma as our library ILS here, so we have been looking at the possibility of integrating Alma and ArchivesSpace. I was curious if anyone else is interested in this type of integration and if there is any work being done? Thanks! Megan -- Megan M. Firestone Archivist and Public Services Librarian Munday Library St. Edward's University 3001 S. Congress Ave. Austin, TX 78704 512.428.1047 _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From dale.poulter at Vanderbilt.Edu Wed Oct 31 19:08:21 2018 From: dale.poulter at Vanderbilt.Edu (Poulter, Dale) Date: Wed, 31 Oct 2018 23:08:21 +0000 Subject: [Archivesspace_Users_Group] Alma Integration In-Reply-To: References: <382DA976-600C-4F7C-9BBF-49C02143E82D@iup.edu> Message-ID: <4B55C1D28471794C811F425520B7B225672E1AE2@ITS-HCWNEM104.ds.vanderbilt.edu> And Vanderbilt From: archivesspace_users_group-bounces at lyralists.lyrasis.org On Behalf Of Lacher-Feldman, Jessica Sent: Wednesday, October 31, 2018 5:04 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Alma Integration And the University of Rochester! From: > on behalf of Tara Laver > Reply-To: Archivesspace Users Group > Date: Wednesday, October 31, 2018 at 6:00 PM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Alma Integration Nelson-Atkins, too. From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Susan Luftschein Sent: Wednesday, October 31, 2018 4:52 PM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Alma Integration As is USC. Sue Luftschein, Ph.D. Head of Special Collections/Archival & Metadata Librarian USC Libraries Special Collections University of Southern California Doheny Memorial Library 3550 Trousdale Parkway, Room 207 Los Angeles, CA 90089-0189 tel:213-740-4046 fax:213-740-2343 luftsche at usc.edu From: archivesspace_users_group-bounces at lyralists.lyrasis.org > On Behalf Of Beth Kilmarx Sent: Wednesday, October 31, 2018 2:47 PM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Alma Integration IUP is definitely interested in the Alma/Aspace intergration Sent from my iPhone On Oct 31, 2018, at 5:40 PM, Zhang, Bin > wrote: We at Sacramento State (part of California State University system) are also interested in integration between ASpace and Alma/Primo. Like Northwestern and others we are considering harvesting EADs directly to Primo, but would like to export collection-level records to Alma? --- Bin Zhang Digital Information Services Librarian Library Systems & IT Services, University Library California State University, Sacramento +1 (916) 278-5664 | bzhang at csus.edu From: > on behalf of "Custer, Mark" > Reply-To: Archivesspace Group > Date: Wednesday, October 31, 2018 at 1:51 PM To: Archivesspace Group > Subject: Re: [Archivesspace_Users_Group] Alma Integration Adrien, Susan, Vernica, and all: Add me to the interested list! ? We are not using Alma right now, but since we will eventually migrate from our current ILS to another one that has a robust API, I?d love to keep up with what other institutions are doing. I?ll also say that my thoughts on the matter so far has been along the same lines of what Leilani and Benn mentioned ? namely, bypassing the ILS, but we still need to get those records to WorldCat, etc. That said, I?ve no clue yet whether we?ll be able to achieve that with our next ILS or not, or whether we?ll continue to try to keep records in synch between ArchivesSpace and an ILS. Mark From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Ryan Edwards Sent: Wednesday, 31 October, 2018 3:54 PM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Alma Integration Hello, We, here at the Getty Research Institute are also interested in ArchivesSpace/Alma/Primo integration. We have experimented a bit with the Denver plugin in our Sandbox environment. Currently, we are indexing the full-text of our EADs in Primo. We may also be interested in exploring the interplay between Alma bibliographic/holdings/items records and resource records/instances in ArchivesSpace. Thanks, Ryan Ryan Edwards Digital Access and Systems Librarian Getty Digital ? Collection Management Systems Getty Research Institute 1200 Getty Center Drive, Suite 1100 Los Angeles, CA 90049-1688 reedwards at getty.edu 310.440.7398 From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Hilton, Adrien Sent: Wednesday, October 31, 2018 6:45 AM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Alma Integration Hi All, At Houghton Library, part of the Harvard Library, we too are interested in ArchivesSpace/Alma integration. In terms of functionality for resource description, we looked a bit at the Denver plug-in and like the type of data exchange it offers between the ArchivesSpace resource record and the Alma Bib and Holdings records using the MMS ID. We could also envision the exchange working the other way, starting from the Alma record and looking to ArchivesSpace for a resource record with that MMS ID (in a locally specified field), creating a resource if non-existent or updating if existent. We would also like to think through subject and agent access points and keeping those up-to-date in both systems (using URIs), and optimally, up-to-date with the authority file (functionality that Alma currently offers). Lastly, exchanging and maintaining container inventories and barcodes (instances in ArchivesSpace and item records in Alma) across the systems is another area of functionality we?d like to explore. We?d like to host a conference call for interested parties. Can folks respond if they are interested in taking part? If there?s enough momentum, I?ll send around a Doodle poll with some available times. Best wishes, Adrien, Susan, and Vernica Houghton Library From: archivesspace_users_group-bounces at lyralists.lyrasis.org > On Behalf Of Chad Mills Sent: Wednesday, October 24, 2018 2:30 PM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Alma Integration Hi all, Attached is the reference architecture and test/sample implementation architecture we developed at Rutgers. We have not implemented this yet. Best, Chad From: Chad Mills Sent: Friday, October 12, 2018 8:43 AM To: Archivesspace Users Group > Subject: RE: [Archivesspace_Users_Group] Alma Integration Hi, We are interested! At Rutgers earlier this year we developed a reference architecture for our Special Collections. We tested the reference architecture by creating an implementation architecture using Alma, Primo, ArchiveSpace and a generic repository framework. In June we migrated to Alma so we will be looking to integrate ArchiveSpace with Alma in the near future using our the reference architecture as a blue print. I?ll see if I can share that reference architecture with the group. Best, Chad ------------------------------------- Chad Mills Digital Library Architect Rutgers University Libraries Phone: 848.932.5924 Cell: 732.309.8538 ------------------------------------- From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Megan Firestone Sent: Wednesday, October 10, 2018 1:34 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Alma Integration Hi, We us Alma as our library ILS here, so we have been looking at the possibility of integrating Alma and ArchivesSpace. I was curious if anyone else is interested in this type of integration and if there is any work being done? Thanks! Megan -- Megan M. Firestone Archivist and Public Services Librarian Munday Library St. Edward's University 3001 S. Congress Ave. Austin, TX 78704 512.428.1047 _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: