[Archivesspace_Users_Group] Using ASpace event records to track digitization work?

[Rees, John (NIH/NLM) [E]]

We’ve been toying with the idea of using Events to record digitization and metadata review/approval status information for a large data migration/re-architecture project as well as record these elements going forward. The customer’s old system tracked project and item status information, metadata management, QA, repository functions, and public interface deployment in a single system and wants to retain as much of that functionality in as few new systems as possible – the old system/workflows performed lots of assurance checks before content was deemed ready to be released for exhibit building.

I’ve added ‘digitized’ and ‘metadata validated’ to the event_event_type controlled vocabulary list as an experiment, combined with the label ‘Digitized’ within the Date subrecord. The desire is to have ASpace be the authoritative store for these trigger events so the customer knows when content is ready for release, or to blacklist objects that are not yet ready or otherwise quarantined.

We’re getting close to re-purposing ASpace as a DAMS, but trying hard to record only essential/enduring archival metadata in ASpace, not project management/QA information that likely has a limited retention value.

John


John P. Rees
Archivist and Digital Resources Manager
History of Medicine Division
National Library of Medicine
301-827-4510



From: Michelle Paquette <mpaquette at smith.edu>
Sent: Tuesday, November 13, 2018 2:40 PM
To: archivesspace_users_group at lyralists.lyrasis.org
Subject: Re: [Archivesspace_Users_Group] Using ASpace event records to track digitization work?

At my former institution we used the "Capture" event to track capture of born digital, using the Outcome field to specify whether the capture was successful, partially successful, or unsuccessful and detailing where the captured material was now stored and any associated files related to the capture report. But we weren't using events to note digitization of analog material. I'd be happy to connect anyone to the Digital Archivist there if they want to know more.

Michelle

On Tue, Nov 13, 2018 at 2:06 PM Lara Friedman-Shedlov <ldfs at umn.edu<mailto:ldfs at umn.edu>> wrote:
I have been using events in ASpace to record work done on born digital collection materials. So far I've just been creating events to indicate completion of ingest and processing.  However, so far we haven't really figured out whether it is actually useful or what exactly we can do with this info, so I'd be interested in hearing from others.

/ Lara Friedman-Shedlov

On Mon, Nov 12, 2018 at 12:38 PM Clemens, Alison <alison.clemens at yale.edu<mailto:alison.clemens at yale.edu>> wrote:
Dear colleagues,

I’m writing to ask if anyone is using ArchivesSpace event records to track digitization work performed on collection materials. For example, I could see indicating digitization status by attaching event records to particular archival components and/or resources. If you’re doing something like this, would you mind please sharing the details of how you’ve set this up?

Additionally, I’d love to hear if folks using other ArchivesSpace data elements to indicate specific details of digitization efforts (e.g., if digitization was unsuccessful due to fragility, etc.).

I’ve looked through past listserv digests and haven’t found anything quite along these lines, but I’d be grateful to hear of any experiences you might have with this or similar efforts!

With thanks,
Alison

Alison Clemens
Assistant Head of Arrangement and Description
Manuscripts & Archives, Yale University Library
P.O. Box 208240
New Haven, CT 06520-8240
203-432-9029
alison.clemens at yale.edu<mailto:alison.clemens at yale.edu>


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Lara D. Friedman-Shedlov        (She/Her/Hers)
Kautz Family YMCA Archives<http://www.lib.umn.edu/ymca> | University of Minnesota Libraries
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Michelle Paquette
Metadata & Technical Services Archivist
Special Collections
Smith College
413-585-7029
mpaquette at smith.edu<mailto:mpaquette at smith.edu>
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