[Archivesspace_Users_Group] ArchivesSpace Integrations Wish List

Wed Jun 6 08:41:31 EDT 2018

Something that I think would be useful from this group might be a set of
principles and best practices for integrations. I know that both the RAC
and the Bentley have done a lot of intellectual legwork to really think
through which system should be the system of record for various types of
information and how it should communicate, and I wonder if this could be
generalizable to future integration work.

For instance, when I worked with Mark Custer, Mary Caldera and Euan
Cochrane on the Preservica integrations at Yale, we had splendid fights
about where description should be authored and how granularly it should be
represented in each system (I'm not 100% thrilled with how this worked out
in Preservica, by the way -- URLs are stored in archival object records
rather than the way I would like to see them as digital object records, and
connecting aggregations of electronic records from Preservica to
ArchivesSpace AOs isn't as sophisticated as I would like).

I wonder if this group, after it has looked at all of these wished-for
integrations, could provide feedback and guidance about how integrations
should and shouldn't behave in accordance with archival description best
practices.

Thanks all,
Maureen

On Wed, Jun 6, 2018 at 8:07 AM, Busch, Ed <buschedw at msu.edu> wrote:

> Preservica has been integrated with ArchivesSpace. https://preservica.com/
> digital-archive-software/automated-content-acquisition . I haven’t tried
> it yet so can’t speak to how well.
>
>
>
> Ed Busch
>
> Electronic Records Archivist
>
> MSU Archives
>
>
>
>
>
> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org <
> archivesspace_users_group-bounces at lyralists.lyrasis.org> *On Behalf Of *Laura
> Saegert
> *Sent:* Tuesday, June 5, 2018 4:42 PM
>
> *To:* Archivesspace Users Group <archivesspace_users_group@
> lyralists.lyrasis.org>
> *Subject:* Re: [Archivesspace_Users_Group] ArchivesSpace Integrations
> Wish List
>
>
>
> Has anyone done or is planning to do integrations with Preservica?
>
>
>
> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org <
> archivesspace_users_group-bounces at lyralists.lyrasis.org> *On Behalf Of *McElheny,
> Robin G.
> *Sent:* Tuesday, June 5, 2018 3:14 PM
> *To:* Archivesspace Users Group <archivesspace_users_group@
> lyralists.lyrasis.org>
> *Subject:* Re: [Archivesspace_Users_Group] ArchivesSpace Integrations
> Wish List
>
>
>
> Here at Harvard we are moving to Alma so integrations for ArchivesSpace
> are of great interest.  Not sure we’re ready to concentrate on use cases
> just yet but we’d love to hear more about what folks at Duke are doing.
>
>
>
> Robin McElheny
>
> Associate University Archivist for Collections and Public Services
>
> Harvard University Archives
>
> Pusey Library
>
> Cambridge, MA 02138
>
> Email: robin_mcelheny at harvard.edu
>
> Phone: 617-495-2461
>
> Fax: 617-495-8011
>
>
>
> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org <
> archivesspace_users_group-bounces at lyralists.lyrasis.org> *On Behalf Of *Kevin
> Clair
> *Sent:* Tuesday, June 05, 2018 1:38 PM
> *To:* Archivesspace Users Group <archivesspace_users_group@
> lyralists.lyrasis.org>
> *Subject:* Re: [Archivesspace_Users_Group] ArchivesSpace Integrations
> Wish List
>
>
>
> I can’t remember if I’ve mentioned this on-list, but on the topic of the
> ILS, we’ve started on some rudimentary Alma integrations for ArchivesSpace:
> https://github.com/duspeccoll/alma_integrations
> <https://urldefense.proofpoint.com/v2/url?u=https-3A__na01.safelinks.protection.outlook.com_-3Furl-3Dhttps-253A-252F-252Furldefense.proofpoint.com-252Fv2-252Furl-253Fu-253Dhttps-2D3A-5F-5Fgithub.com-5Fduspeccoll-5Falma-2D5Fintegrations-2526d-253DDwMGaQ-2526c-253DWO-2DRGvefibhHBZq3fL85hQ-2526r-253DRco425oY9hLsRjvkTWXvBvq3MeqGGajpCw3NRDJQ-2D6A-2526m-253DeH6Xqri-5FJUrxaO-2D6VyENbpENiw6VkTaszIZTevUga6k-2526s-253DIYMMxqIrk6yKpL1VRycZkTyy20jtLCe411Cz-2DVTIeNQ-2526e-253D-26data-3D02-257C01-257Clsaegert-2540tsl.texas.gov-257C0ec3379cf4ae4a8c86a508d5cb20e98e-257Ca4597bff9f384145a0334a2168399a5e-257C0-257C0-257C636638264618373478-26sdata-3DQl-252FjyUEl9gWzPtwpMu95KjQct7A9BncFrXAfIIskE30-253D-26reserved-3D0&d=DwMGaQ&c=nE__W8dFE-shTxStwXtp0A&r=nzQRpzss_AwHOHAKVWRsNQ&m=Ey3pbCW1V2eGcWi-JfGpPQBnqlRuNGwCHVyNNolquh8&s=c1lQKkyyuCdi9ARNCAIx-OxWUacqofOW4jgS2_1KbZ4&e=>
>
>
>
> The way we have it implemented is: we’ve assigned a user-defined field to
> Alma MMS IDs for each Resource we have. The Alma Integrations plugin takes
> as input a linked resource and checks that field to see if an MMS ID
> exists. If it finds one you have the option to push new bibliographic
> metadata (using the MARC exporter) to Alma, or to add new holdings (using a
> controlled list of DU holdings codes). If it doesn’t find one, you have the
> option to create a new BIB and assign whatever MMS ID Alma creates to the
> user-defined field automatically.
>
>
>
> It doesn’t do anything to link AS Top Containers with Alma items yet, but
> that’s the next step.
>
>
>
> Happy to talk about this more and get more use cases for it in whatever
> medium people like!  -k
>
>
>
> *From: *<archivesspace_users_group-bounces at lyralists.lyrasis.org> on
> behalf of "Hughes, Margaret" <mhughes at library.ucla.edu>
> *Reply-To: *Archivesspace Group <archivesspace_users_group@
> lyralists.lyrasis.org>
> *Date: *Monday, June 4, 2018 at 1:49 PM
> *To: *Archivesspace Group <archivesspace_users_group at lyralists.lyrasis.org
> >
> *Subject: *Re: [Archivesspace_Users_Group] ArchivesSpace Integrations
> Wish List
>
>
>
> Thanks so much for your response, Seth, and for including an example of
> the functionality you’d like to see in a CONTENTdm/ASpace integration. I’ve
> added it to our list!
>
>
>
> I’ve heard from others off-list, and so far our “integrations wish list”
> includes:
>
>    - CONTENTdm x2
>    - Trello
>    - ILS x2
>
>
>
> Please reach out (on- or off-list) if you have an ASpace integration you’d
> like to see!
>
>
>
> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org [
> mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org
> <archivesspace_users_group-bounces at lyralists.lyrasis.org>] *On Behalf Of *Seth
> Shaw
> *Sent:* Tuesday, May 29, 2018 10:08 AM
> *To:* Archivesspace Users Group <archivesspace_users_group@
> lyralists.lyrasis.org>
> *Subject:* Re: [Archivesspace_Users_Group] ArchivesSpace Integrations
> Wish List
>
>
>
> Something that came up in the recent community call is the ability to
> connect ArchivesSpace to digital asset management systems (e.g. CONTENTdm).
>
>
>
> For example, we use a script[1] to find all of the objects in CONTENTdm
> that match the title, date, and collection identifier fields to create
> ArchivesSpace digital objects + instances so that the AS EAD and PDF
> exports will link to our objects in CONTENTdm. Granted, this title/date
> matching wasn't perfect, but 97% was close enough that the remaining 14
> could be easily reviewed manually. This sure beats making a few thousand,
> or even a few hundred manual digital object records.
>
>
>
> Of course, I'm running this script on my own computer which isn't an ideal
> workflow. It would be better if this were a plugin with a drop-down menu
> button and configuration screen so that ArchivesSpace users can initiate
> the matching and import on their own. If someone wants to port the code to
> Ruby, make the necessary configuration pages, and/or generally improve it;
> I think there are plenty of people who would appreciate it.
>
>
>
> 1: https://github.com/seth-shaw-unlv/small-stuff/blob/
> master/cdm-update-as/cdm_link_as.py
> <https://urldefense.proofpoint.com/v2/url?u=https-3A__na01.safelinks.protection.outlook.com_-3Furl-3Dhttps-253A-252F-252Furldefense.proofpoint.com-252Fv2-252Furl-253Fu-253Dhttps-2D3A-5F-5Fgithub.com-5Fseth-2D2Dshaw-2D2Dunlv-5Fsmall-2D2Dstuff-5Fblob-5Fmaster-5Fcdm-2D2Dupdate-2D2Das-5Fcdm-2D5Flink-2D5Fas.py-2526d-253DDwMGaQ-2526c-253DWO-2DRGvefibhHBZq3fL85hQ-2526r-253DRco425oY9hLsRjvkTWXvBvq3MeqGGajpCw3NRDJQ-2D6A-2526m-253DeH6Xqri-5FJUrxaO-2D6VyENbpENiw6VkTaszIZTevUga6k-2526s-253DgD-5Fs61LLHuVmG9cR9cnERLNgyG6U4UzdLnwm5T-2DbFAo-2526e-253D-26data-3D02-257C01-257Clsaegert-2540tsl.texas.gov-257C0ec3379cf4ae4a8c86a508d5cb20e98e-257Ca4597bff9f384145a0334a2168399a5e-257C0-257C0-257C636638264618383487-26sdata-3DFgS98iv530FN-252FUDJ3qGkZx1GC2ZcrS9x-252B75zK9btaWo-253D-26reserved-3D0&d=DwMGaQ&c=nE__W8dFE-shTxStwXtp0A&r=nzQRpzss_AwHOHAKVWRsNQ&m=Ey3pbCW1V2eGcWi-JfGpPQBnqlRuNGwCHVyNNolquh8&s=7Q24nLH4lavsacgsLE3GTj51QSqBdZZFSGV2OfH9SoA&e=>
>
>
>
> On Tue, May 29, 2018 at 9:47 AM, Hughes, Margaret <
> mhughes at library.ucla.edu> wrote:
>
> Hi all,
>
>
>
> The Integrations sub-team of TAC (Technical Advisory Council) is
> interested in hearing about your most desired ArchivesSpace integrations.
> What other systems and software do you wish ASpace could talk to? This
> could be anything – large or small, common or uncommon. Trello, your ILS,
> Slack, etc etc – whatever comes to mind!
>
>
>
> Send your replies on- or off-list. Any input is much appreciated!
>
>
>
> Thank you,
>
>
>
> Maggie, on behalf of the TAC Integrations sub-team
>
>
>
>
>
> ----------------------------------
>
> Margaret Hughes
>
> Collections Data Archivist
>
> 310.206.6203
>
>
>
> UCLA Library Special Collections
>
> A1713 Charles E. Young Research Library
>
> Los Angeles, CA 90095-1575
>
>
>
>
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>
>
>
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>

-- 
Maureen Callahan
Sophia Smith Collection Archivist
Smith College Special Collections
Northampton, Massachusetts 01063
T. 413 585 2981 C. 215.863.1860
mcallahan at smith.edu

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