[Archivesspace_Users_Group] Top Containers and Item Level Descriptions

[Luers, Christina]

Thank you Angela,
  I think that our issue is more with the manner in which the items and folders display on the public side.  And it looks like we may be able to reorder the way those box/ folders/ items are displayed from the back end.  Thanks for your assistance- it was very helpful.
Christina

From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Angela Kroeger
Sent: Wednesday, January 03, 2018 2:27 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] Top Containers and Item Level Descriptions

Hi, Christina,

You can link multiple item-level archival objects to the same top container. So your top container would be the box (not the folder). Within each item-level description, under Instances, add a container instance and link to that same box. Then select the child type of folder and enter a folder number (or potentially even a folder title, if your folders are unnumbered) as the child indicator.

When you have item-level descriptions for multiple items within the same folder, then your top container should still be the box. The child type would still be folder, and the child indicator would be the same for all items within the same folder. Then for each individual item, you'd add a grandchild type of item and give it a grandchild indicator that describes that item's position within the folder. (If "item" is not one of the options in your grandchild type drop menu, then you can have someone with system administrator privileges add it under System/Manage Controlled Value Lists/Container Type.)

This is, of course, not the only way you could handle the situation you describe. This is just how I would approach it. Someone else may suggest a better method.

Hope that's useful!

--Angela


Angela Kroeger
Archives and Special Collections Associate
UNO Libraries | Criss Library 107
University of Nebraska at Omaha | unomaha.edu

402.554.4159
akroeger at unomaha.edu<mailto:akroeger at unomaha.edu>

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