[Archivesspace_Users_Group] Processing notes

[Kevin Clair]

Three main reasons, in descending order of importance:


1.       At the top of the record so easy to see at a glance

2.       Easier to query in a report

3.       More ephemeral, so less inclined to go to the trouble of navigating subforms to enter that information

-k

From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Christie Peterson
Sent: Tuesday, January 02, 2018 2:37 PM
To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] Processing notes

Thanks for the quick response, Kevin. Is there any particular reason why you use that note field, instead of the Collection Management subrecord, for that purpose?

Christie

On Tue, Jan 2, 2018 at 4:34 PM Kevin Clair <Kevin.Clair at du.edu<mailto:Kevin.Clair at du.edu>> wrote:
Hi Christie,

At the University of Denver we use it in both Resource and Archival Object records as a note to other archivists indicating processing or cataloging tasks that were left unfinished for one reason or another, or other administrative things that we don’t want published in the PUI. The idea is that if the actions listed in the Repository Processing Note get taken, we remove the text that’s there.

We have a report that pulls the information from that field for review that we run periodically when setting processing priorities: https://github.com/duspeccoll/archivesspace_reports/tree/master/resources/resource_processing_notes_report

-k

From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>] On Behalf Of Christie Peterson
Sent: Tuesday, January 02, 2018 2:28 PM
To: Archivesspace Users Group
Subject: [Archivesspace_Users_Group] Processing notes

Hello,

Can anyone on this list speak to what was intended to go in the "Repository Processing Note" text field for Resources, which the tooltip tells me does not appear in any exports or reports?

Can anyone give me a use case for why they populate this field in addition to (or instead of?) an unpublished "Processing Information" note?

Thanks,

Christie Peterson
--
❄️ ❄️ ❄️ ❄️ ❄️ ❄️ ❄️ ❄️
Christie S. Peterson
Head of Technical Services for Special Collections
Smith College
Northampton, Mass.
413-585-2996<tel:(413)%20585-2996>
cpeterson at smith.edu<mailto:cpeterson at smith.edu>

pronouns: she/her/hers
_______________________________________________
Archivesspace_Users_Group mailing list
Archivesspace_Users_Group at lyralists.lyrasis.org<mailto:Archivesspace_Users_Group at lyralists.lyrasis.org>
http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
--
❄️ ❄️ ❄️ ❄️ ❄️ ❄️ ❄️ ❄️
Christie S. Peterson
Head of Technical Services for Special Collections
Smith College
Northampton, Mass.
413-585-2996
cpeterson at smith.edu<mailto:cpeterson at smith.edu>

pronouns: she/her/hers
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20180102/1a570176/attachment.html>