[Archivesspace_Users_Group] Accessions Import Error id_0

[Zachary Adams]

Hi All,

Fairly new to using ASpace, so you have my sincere apologies if this question has been answered previously for the group, or if I missed the best resource to find an answer.

I'm importing a .csv of accession records and keep getting the error message:

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id_0: That ID is already in use.

Problem creating 'Records of the Finance Department': id_0 That ID is already in use
--

My understanding from the user manual and screencasts that I've watched so far is that only the accession ID needs to be unique, not the accession title (this upload has a number of records with identical titles, but all have different accession IDs). We are using a pretty standard multi-part accession number format of YYYY-0001-0001, tracking sequentially each accession throughout a given year. So on the import template, we have the accession numbers broken up in 'accession_number_1', 'accession_number_2', and 'accession_number_3', with 'accession_number_4' left blank. Though this adds up to an overall unique identifier for any given record, it clearly results in the 'accession_number_1' field being identical for all the accessions in the same year, including a few records with identical titles as well. Is that what's triggering the error?

I double checked that my 'accession_number' fields are all unique when all four fields are combined, and they are. I also tried removing the specific records cited in the error above from the .csv and attempted importing again, but the import produces the same error only now citing a different duplicate title.

Any thoughts on how to proceed?

Many thanks for reading.

-

Zach Adams
Project Archivist
Brooklyn Museum
200 Eastern Parkway, Brooklyn, NY 11238-6052

brooklynmuseum.org<https://www.brooklynmuseum.org>