[Archivesspace_Users_Group] ArchivesSpace Update - July 2018

Christine Kim Christine.Kim at lyrasis.org
Wed Aug 1 01:19:07 EDT 2018


July 2018 Update

Please join us at the upcoming 4th annual Member Forum! We'll be at the Society of American Archivists annual conference, and would love the opportunity to meet you and hear updates on your projects. We just had a great webinar featuring work the Reports sub-team has recently accomplished, which will be included in the next release. Read on for more news!


Our next release is imminent. We expect to put out a release candidate this week, and then, barring major issues, aim to put out the release itself no later than August 10. The centerpiece of this next release will be the refactored reports worked on by our own Sarah Morrissey. Another area that will be less immediately visible but bound to be appreciated by many is code to enhance staff interface performance that has been contributed by Mark Triggs. The release will also include a number of other fixes and improvements from community members, the program team and those working with us. Look for an announcement later this week of the release candidate and a call for wider community testing.


Past Webinar: Reports Refactored

Thanks to all who joined us for the Reports Refactored<http://archivesspace.org/archives/3073> webinar on July 31. Special thanks to our presenter Sarah Morrissey (ArchivesSpace).

Resources from the webinar are now available: http://archivesspace.org/archives/3098

Feedback on Webinars & Ideas for the Future

We are interested in hearing your feedback on ArchivesSpace webinars -- What do you enjoy about the webinars? How can we improve them? How does the schedule work for you?  These are some of the questions we ask, as well as an opportunity to provide insight into potential themes and topics we should explore in the future.

This will be an ongoing survey. Please share your thoughts with us when you have a chance. https://tinyurl.com/aspace-webinarsurvey

Call for Comments: ArchivesSpace Documentation - Twitter Chat on August 8

The ArchivesSpace Users Advisory Council's Documentation sub-team is seeking input from the community in an effort to improve the application's documentation, which currently consists of the User Manual, screencasts, and video tutorials.

*       Are there any sections of the manual that you would like to see improved?
*       Are there features of the application you find difficult to implement?
*       Is there a new type of screencast you'd like to see?
*       Do you have an idea for a completely new way of documenting ArchivesSpace?
Please let the team know! Use this form<https://goo.gl/forms/7MFLUqIzeKY6iPeq1> to submit your comments and idea. (https://goo.gl/forms/7MFLUqIzeKY6iPeq1)
The User Documentation sub-team will also be hosting a Twitter chat on August 8th from 11am-12pm PDT (2pm-3pm EDT) and 6pm-7pm PDT (9pm-10pm EDT). The chat will be hosted by @ArchivesSpace<https://twitter.com/ArchivesSpace>. Please use the hashtag #aspacedoc<https://twitter.com/hashtag/aspacedoc?src=hash> to tag your questions/comments.
This Twitter chat will be hosted by the ArchivesSpace Users Advisory Council's Documentation sub-team.
Annual Member Forum: August 14, 2018, in Washington D.C.

Registration is now open!<https://www.eventbrite.com/e/archivesspace-4th-annual-member-forum-tickets-46537118775> We kindly ask you to register by August 7th so we can finalize our lunch orders. We will continue to take registrations until August 14th.

Plan your visit:

  *   Program: The program is available on the ArchivesSpace wiki at https://archivesspace.atlassian.net/wiki/display/ADC/ArchivesSpace+Member+Forum+2018.
     *   Open Discussion on the Future of ArchivesSpace: Do you have a topic you would like to suggest for this discussion? More information is available here<http://archivesspace.org/archives/3078>.
  *   Registration: Registration is open<https://www.eventbrite.com/e/archivesspace-4th-annual-member-forum-tickets-46537118775>!
  *   Location: ArchivesSpace will be holding its fourth annual Member Forum on August 14, 2018 at the Josephine Butler Parks Center in Washington, DC.
  *   Parking & Transportation: Information about transportation is available here<https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/659259401>.
  *   Reception: This year we're excited to join forces with our friends at Archive-It<https://archive-it.org/> to co-host a reception that will bring our partner communities together. Join us at the Conservation Pavilion at the National Zoo from 5-7 PM for drinks, hors d'oeuvres, and good times! More information is available here: http://archivesspace.org/archives/3025

Just as in previous years, this will be a free opportunity for staff from ArchivesSpace member institutions to meet and share information with each other and the program team about all things ArchivesSpace. If you have any questions or other suggestions, please feel free to email Kim at christine.kim at lyrasis.org<mailto:christine.kim at lyrasis.org>.


ArchivesSpace at SAA!

The program team will also be at the Society of American Archivists annual conference! Find us in the Expo Hall at booth #613 during these hours:

  *   Thursday, August 16
     *   Expo Hall Grand Opening /Happy Hour: 5:30 pm - 7:00 pm
  *   Friday, August 17
     *   Expo Hall is open: 8:00 am - 4:30 pm
     *   Expo Hall Coffee Break: 8:00 am - 8:30 am
     *   Expo Hall Lunch: 12:00 - 1:30 pm
     *   Expo Hall Closing Break: 4:15 - 5:00 pm

ArchivesSpace Sessions at SAA

Congratulations to our community members who are presenting on their incredible work using ArchivesSpace.

  *   408 - Pop Up: The Messy Work of Database Migrations<http://sched.co/ESmL> (Friday, August 17 - 9:45am - 10:45am)

Moving from one database to another is anything but a smooth transition.  A panel of archivists will share their experience of cleaning data, organizing and "packing" finding aids, and migrating them from one database to another.  As with a household move, we encountered cluttered closets, broken items, and long lost treasures we forgot we owned.  In our commitment to transparency, we will discuss the real and arduous challenges we encountered in our database migrations and will share our programming fixes, plans for standardizing our data, and lessons we learned along the way.  No archives have completely perfect finding aids which can cause database migration to be a seemingly impossible task.  This panel's goal is to candidly share the hurdles we encountered and solutions we implemented in our own database migrations in order to make yours less challenging.

This panel format pop-up will present on a number of databases from which we migrated from including Archivists' Toolkit, Archon, ReDiscovery, and Homegrown Databases into Archives Space.  We will offer our solutions to commonly encountered challenges and pitfalls and show helpful tips and tools. We will share lessons learned and solicit a robust question and answer period in order to best address unique audience inquiries.  We encourage anyone who is thinking about a database migration, completed one and may have insight to share during our Q & A, or anywhere in between to attend our session.   In addition to our panel presentations, we will highlight a newly created Awesome ArchivesSpace List that can serve as a wonderful resource tool for those in the database migration market.

  *   510 - Challenge Accepted: Building Access Infrastructure for 400+ Years and 1000+ Creators at NYC Municipal Archives<http://sched.co/ESmY> (Friday, August 17 - 2:00pm - 3:00pm)

For the first time in decades, NYC Municipal Archives is newly addressing legacy issues to provide access to more than 400 years of records. Challenged with the complexities of government, we've struggled to maintain the balance between function and provenance. To provide access and context, we've established a historical ontology within ArchivesSpace of NYC government creators and traced them to their modern-day Record Group equivalents. Join us for a special session sharing our process.

  *   709 - Beyond the Reference Interview: Assessing the Reading Room Experience<http://sched.co/ESmt> (Saturday, August 18 -10:30am - 11:30am)

Join us to explore and discuss strategies deployed by public services archivists to gauge levels of patron satisfaction in physical and virtual reading room spaces. Contributors share assessment efforts designed to create more inclusive and efficient research experiences. These include techniques for creating and delivering surveys, data collected from usability studies on several different interfaces (ArchivesSpace PUI, Aeon, and web-based digital collections), and tools for training and assessing students who are responsible for providing research services.

New Stories on the Blog

In All About Community (http://archivesspace.org/category/all-about-community/<http://archivesspace.org/archives/category/all-about-community>), John Zarrillo (Senior Archivist, New York University) introduces the User Documentation sub-team and the work they do to maintain the user manual. This is a continuation of a series looking into the various sub-teams of the Technical Advisory Council and User Advisory Council to provide insight into the variety of activities and initiatives undertaken by these groups.

We would love to include your ArchivesSpace stories on the blog! If you would like to contribute, please email Kim at christine.kim at lyrasis.org<mailto:christine.kim at lyrasis.org>.

Membership Update

We are excited to welcome our newest members to our community! Our new members since June 30 include:

  *   Diocese of Olympia (Seattle, WA)
  *   Dominican University of California (San Rafael, CA)
  *   East Carolina University (Greenville, NC)
  *   Kingston Public Library (Kingston, MA)
  *   Providence City Archives (Providence, RI)
  *   Tennessee State Library & Archives (Nashville, TN)

As of July 31, we have 359 General members, 19 Educational Program members, and 3 Registered Service Providers. If you are interested in your institution becoming a member of ArchivesSpace, please email us at ArchivesSpaceHome at lyrasis.org<mailto:ArchivesSpaceHome at lyrasis.org> for more information.


ArchivesSpace monthly updates provide news about ArchivesSpace community and program activities and are sent to our member listservs, the ArchivesSpace Google Group, and SAA's Collection Management Tools Section listserv, as well as being posted on the ArchivesSpace website. Please feel free to share this update with people you know who have an interest in ArchivesSpace but may not be on one of these lists.

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