[Archivesspace_Users_Group] Data Dictionary

Stasiulatis, Suzanne sustasiula at pa.gov
Wed Nov 29 10:09:15 EST 2017

Hi Carolyn,

Our institution wishes to use the data dictionary to crosswalk to other systems here at PSA. We also hope to share this information with IT and non-archivists. We are also very much looking forward to this the final product. We would hope that the elements correspond to common field names.

Thanks for your efforts!


From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Christie Peterson
Sent: Wednesday, November 29, 2017 9:39 AM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] Data Dictionary

Hi Carolyn,

I'm really, really happy to see this project getting off the ground. I've wished for a data dictionary for ASpace many times in the past few years, and have on more than one occasion found myself looking at the specifications from before it was built (http://archivesspace.org/application/specifications/<https://na01.safelinks.protection.outlook.com/?url=http%3A%2F%2Farchivesspace.org%2Fapplication%2Fspecifications%2F&data=02%7C01%7Csustasiula%40pa.gov%7C04db1a09ad404b5743eb08d53736ed8e%7C418e284101284dd59b6c47fc5a9a1bde%7C1%7C0%7C636475631417818282&sdata=AAtFRFsdpuI8UQ8DH14Qvza1BvOBaeUY%2Btpk62m%2FfiU%3D&reserved=0>), at a self-generated SQL diagram, and then at the current application interface, and trying to interpret the underlying structure.

These are probably more generic than you want, but here are two use cases from my own experience:

  *   As an archivist, I want to understand the required structures of data elements and their relationships to other data elements, so that I can leverage computational methods for cleaning up data content.
  *   As an archivist, I want to understand the intended use of data elements so that I can make informed decisions about local practices.
  *   As an archivist, I want documentation of the ArchivesSpace elements and data structure that is standardized, clear, and up-to-date so that I can share it with non-archivist technologists I am collaborating with on projects.
Please let me know if you need any help with this project; I am very enthusiastic about seeing it completed and maintained.


Christie Peterson

On Wed, Nov 29, 2017 at 9:18 AM Runyon, Carolyn <Carolyn-Runyon at utc.edu<mailto:Carolyn-Runyon at utc.edu>> wrote:
Hi All,

The ArchivesSpace User Advisory Council Reports Sub-team is working on a data dictionary. As we are building this document, we are soliciting feedback from the community to ensure a usable, value-added product. In that spirit, do you have a specific use case for a data dictionary? What elements would you like to see in a data dictionary?

If you have suggestions, please feel free to respond to the list or to me directly.

I appreciate your feedback!

All the best,

Carolyn Runyon
Leader, UAC Reports Sub-team

Assistant Head of Collection Services and Director of Special Collections
University of Tennessee at Chattanooga Library
615 McCallie Ave., Chattanooga, TN  37403
Carolyn-Runyon at utc.edu<mailto:Carolyn-Runyon at utc.edu>, (423) 425-4503<tel:(423)%20425-4503>
Dept. 6456, LIB 439D

Archivesspace_Users_Group mailing list
Archivesspace_Users_Group at lyralists.lyrasis.org<mailto:Archivesspace_Users_Group at lyralists.lyrasis.org>

Christie S. Peterson

Head of Technical Services for Special Collections
Smith College
Northampton, Mass.
cpeterson at smith.edu<mailto:cpeterson at smith.edu>

pronouns: she/her/hers
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