[Archivesspace_Users_Group] Linking related accessions below collection level

Lora Woodford lwoodford at jhu.edu
Tue Nov 28 12:33:33 EST 2017

I did this (when that granular level of linkage was warranted) at my former institution by creating a “processed” event record from the accession record that linked to the resulting archival object (which can be most easily found by typing the archival object’s URI into the type ahead box under linked records).  We did this infrequently, but it was helpful when we wanted to find just that one particular copy of a circular (of which we may have had many copies in an artificial collection) that was donated by a VIP.  But, yes, events do allow you to link from accession records to archival object records, and vice versa.


Lora J. Woodford
The Sheridan Libraries
Johns Hopkins University
3400 North Charles Street
Baltimore, MD     21228
(410) 516-5898
lwoodford at jhu.edu<mailto:lwoodford at jhu.edu>

From: <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Kevin Clair <Kevin.Clair at du.edu>
Reply-To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Date: Tuesday, November 28, 2017 at 12:14 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] Linking related accessions below collection level


We would also be interested in this; it’s one of the features we lost in migrating from our last system (besides batch editing) that gets requested the most. We’re currently capturing this information in the Disposition Note of each Accession record, but we would definitely like to link to accessioned materials more directly than just at the Resource level.  -k

From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Jordon Steele
Sent: Tuesday, November 28, 2017 9:57 AM
To: Archivesspace Users Group
Subject: [Archivesspace_Users_Group] Linking related accessions below collection level

Hi all,

We have an interest in linking archival objects (i.e. the levels below collection level) in resource records back to the accessions they came from. The situation that precipitated discussion about this possibility was that we have one series of materials that is associated with multiple accession records.

Unless I’m missing something, the only way one can currently link to accessions from resource records is at the collection level. There is no “Related accessions” feature at levels below that.

The way we’re doing this now is creating an accruals note at the appropriate level and typing the accession number into the free text field, but having a direct link between the two would be handy. For born-digital collections, we are also linking the original containers from which the digital content came to the appropriate level in the resource record using the instance module.

I’m wondering if others in the community have discussed or considered this before.




Jordon Steele
Hodson Curator of the University Archives
Special Collections
The Sheridan Libraries
Johns Hopkins University
3400 N Charles St
Baltimore, MD 21218
jsteele at jhu.edu<mailto:jsteele at jhu.edu>

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