From bthomas at tsl.texas.gov Wed Nov 1 14:55:05 2017 From: bthomas at tsl.texas.gov (Brian Thomas) Date: Wed, 1 Nov 2017 18:55:05 +0000 Subject: [Archivesspace_Users_Group] Rendering identifiers in search results? Message-ID: Does anybody have advice/examples of how to get identifiers to show up in search results? What I have so far is that there does not seem to be a graphical way to do this; so looking into the structure of 2.2 on github to potentially modify and add to my local plugin I found the file "frontend/app/views/search/_listing.html.erb". This seems to be the file that facilitates rendering search results(?). It has a line in it that says <% add_identifier_column if show_identifier_column? %>. There is no other reference to rendering an identifier. Ideas? Thanks, Brian Thomas Electronic Records Specialist Texas State Library and Archives Commission 1201 Brazos Street Austin, TX 78701 PH: (512) 475-3374 e-mail: bthomas at tsl.texas.gov tsl.texas.gov [cid:image001.jpg at 01D029A2.37194C70] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 5314 bytes Desc: image001.png URL: From christine.dibella at lyrasis.org Wed Nov 1 14:55:56 2017 From: christine.dibella at lyrasis.org (Christine Di Bella) Date: Wed, 1 Nov 2017 18:55:56 +0000 Subject: [Archivesspace_Users_Group] Customizing the Public Interface PDF In-Reply-To: <42c964faf0f741389fc0e391db03a11f@uxcn13-ogg-c.UoA.auckland.ac.nz> References: , <9d4f60c461c04cd8959f9b15b7ce821f@evcspmbx05.ads.northwestern.edu> <42c964faf0f741389fc0e391db03a11f@uxcn13-ogg-c.UoA.auckland.ac.nz> Message-ID: Hi Stephen, Does this render as italics and the proper quotation marks elsewhere (the staff interface, staff PDF, PUI interface except the PDF)? How are the italics indicated in the text in the staff interface? (Is it or something else?) What do your quotation marks in this example look like (just quotes or is there some tagging/character entity indication). I?m just trying to figure out at what point this is getting introduced, in the PDF only, or before the PDF and not getting translated as desired in the PDF. And, in answering those questions, it would be great if you would please post a new ticket on this. Adding as attachments examples of an EAD and the resulting PUI PDF for a finding aid in which this occurs, as well as screenshots from the staff interface and PUI displays would also be great. (If that?s not too much homework!) Thank you! Christine Christine Di Bella ArchivesSpace Program Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 cdibella13 (Skype) [ASpaceOrgHomeMedium] From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Stephen Innes Sent: Monday, October 30, 2017 4:32 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Customizing the Public Interface PDF I have a further question regarding the PUI PDF processing. We have just implemented v2.2.0 which is working very well, but have encountered a problem with the PDF generated from the Print button. The PDF includes a lot of EAD tags for formatting such as: The Holloway Press Launch. Includes copy of The University of Auckland News article "Press keeps alive traditional printing techniques", published in Vol. 24, No. 10, Nov/Dec 1994, p 27., Oct 1994 Instead of: The Holloway Press Launch. Includes copy of The University of Auckland News article "Press keeps alive traditional printing techniques", published in Vol. 24, No. 10, Nov/Dec 1994, p 27. This seems to be a similar issue to AR-1851. Should I post a new ticket? Regards, Stephen Innes Stephen Innes (ALIANZA) Special Collections Manager General Library, Te Herenga M?tauranga Wh?nui The University of Auckland Private Bag 92019 Auckland 1142 New Zealand Telephone (649) 373-7599 ext. 88062 | Fax (649) 373-7565 Website: http://www.library.auckland.ac.nz/about-us/collections/special-collections/general-library Online exhibition: Special Collections First World War Centenary 2014-2018 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.jpg Type: image/jpeg Size: 6608 bytes Desc: image003.jpg URL: From ltang5 at lib.msu.edu Wed Nov 1 14:58:02 2017 From: ltang5 at lib.msu.edu (Tang, Lydia) Date: Wed, 1 Nov 2017 18:58:02 +0000 Subject: [Archivesspace_Users_Group] API wizardry for batch editing Message-ID: <5C30FB22-2E44-4CB2-9032-9D4776450CBD@lib.msu.edu> Hello all, Out of some foggy-headed data entry with RDE, I?ve realized that I will need to replace all of the date expressions for around 30 archival objects (see screen shot). Is there some wizardry with the API I could use to batch fix this issue? Also, it seems like the RDE in 2.1+ requires the dates, which is a requirement for DACS, but I wasn?t sure if ? in cases of minimal processing ? whether it is required for all levels of description? For example, if I have a collection materials entirely from 1996, of course I was planning to use the date in the collection-level description, but repeating it for all child elements seems kind of redundant -- although, I could be wrong. Thanks for your thoughts! Lydia -------------- next part -------------- A non-text attachment was scrubbed... Name: RDE fail.png Type: image/png Size: 178651 bytes Desc: RDE fail.png URL: From michael.rush at yale.edu Wed Nov 1 15:04:54 2017 From: michael.rush at yale.edu (Rush, Michael) Date: Wed, 1 Nov 2017 19:04:54 +0000 Subject: [Archivesspace_Users_Group] Rendering identifiers in search results? In-Reply-To: References: Message-ID: Brian, Assuming it is the staff interface you are referring to, there is a plugin available that will add identifiers to search results. See https://github.com/lyrasis/aspace-search-identifier. Seems to work fine on our TEST instance, which runs 2.2, I believe. Best, Mike From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Brian Thomas Sent: Wednesday, November 1, 2017 2:55 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Rendering identifiers in search results? Does anybody have advice/examples of how to get identifiers to show up in search results? What I have so far is that there does not seem to be a graphical way to do this; so looking into the structure of 2.2 on github to potentially modify and add to my local plugin I found the file "frontend/app/views/search/_listing.html.erb". This seems to be the file that facilitates rendering search results(?). It has a line in it that says <% add_identifier_column if show_identifier_column? %>. There is no other reference to rendering an identifier. Ideas? Thanks, Brian Thomas Electronic Records Specialist Texas State Library and Archives Commission 1201 Brazos Street Austin, TX 78701 PH: (512) 475-3374 e-mail: bthomas at tsl.texas.gov tsl.texas.gov [cid:image001.jpg at 01D029A2.37194C70] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 5314 bytes Desc: image001.png URL: From bthomas at tsl.texas.gov Wed Nov 1 15:20:47 2017 From: bthomas at tsl.texas.gov (Brian Thomas) Date: Wed, 1 Nov 2017 19:20:47 +0000 Subject: [Archivesspace_Users_Group] Rendering identifiers in search results? In-Reply-To: References: Message-ID: Thank you, I will test it for our needs and see what we come up with. Cheers, Brian From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Rush, Michael Sent: Wednesday, November 1, 2017 2:05 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Rendering identifiers in search results? Brian, Assuming it is the staff interface you are referring to, there is a plugin available that will add identifiers to search results. See https://github.com/lyrasis/aspace-search-identifier. Seems to work fine on our TEST instance, which runs 2.2, I believe. Best, Mike From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Brian Thomas Sent: Wednesday, November 1, 2017 2:55 PM To: Archivesspace Users Group > Subject: [Archivesspace_Users_Group] Rendering identifiers in search results? Does anybody have advice/examples of how to get identifiers to show up in search results? What I have so far is that there does not seem to be a graphical way to do this; so looking into the structure of 2.2 on github to potentially modify and add to my local plugin I found the file "frontend/app/views/search/_listing.html.erb". This seems to be the file that facilitates rendering search results(?). It has a line in it that says <% add_identifier_column if show_identifier_column? %>. There is no other reference to rendering an identifier. Ideas? Thanks, Brian Thomas Electronic Records Specialist Texas State Library and Archives Commission 1201 Brazos Street Austin, TX 78701 PH: (512) 475-3374 e-mail: bthomas at tsl.texas.gov tsl.texas.gov [cid:image001.jpg at 01D029A2.37194C70] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 5314 bytes Desc: image001.png URL: From mark.custer at yale.edu Wed Nov 1 15:37:46 2017 From: mark.custer at yale.edu (Custer, Mark) Date: Wed, 1 Nov 2017 19:37:46 +0000 Subject: [Archivesspace_Users_Group] Customizing the Public Interface PDF In-Reply-To: <42c964faf0f741389fc0e391db03a11f@uxcn13-ogg-c.UoA.auckland.ac.nz> References: , <9d4f60c461c04cd8959f9b15b7ce821f@evcspmbx05.ads.northwestern.edu> <42c964faf0f741389fc0e391db03a11f@uxcn13-ogg-c.UoA.auckland.ac.nz> Message-ID: Stephen, It looks like you?re using HTML elements there (e.g. span and q), and although the new PUI PDF process converts the ASpace JSON to HTML which is in turn converted to PDF, I don?t think that it expects to find HTML tags. Given that this process is converting to HTML anyway, though, I?d assume that it would be pretty easy to update that process to keep all of the formatting as expected. But you won?t get the same results when creating a PDF from the staff interface, since that process currently converts the ASpace JSON to EAD which is in turn converted to PDF, and the EAD to PDF process only expects to have to process EAD elements. Also, if you ever export the EAD, or migrate the data to another system that?s not expecting HTML to be part of the archival data, you?ll need to transform those HTML elements to something else. In our local instance, by policy we permit only EAD elements in ASpace for that very reason. Mark From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Stephen Innes Sent: Monday, 30 October, 2017 4:32 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Customizing the Public Interface PDF I have a further question regarding the PUI PDF processing. We have just implemented v2.2.0 which is working very well, but have encountered a problem with the PDF generated from the Print button. The PDF includes a lot of EAD tags for formatting such as: The Holloway Press Launch. Includes copy of The University of Auckland News article "Press keeps alive traditional printing techniques", published in Vol. 24, No. 10, Nov/Dec 1994, p 27., Oct 1994 Instead of: The Holloway Press Launch. Includes copy of The University of Auckland News article "Press keeps alive traditional printing techniques", published in Vol. 24, No. 10, Nov/Dec 1994, p 27. This seems to be a similar issue to AR-1851. Should I post a new ticket? Regards, Stephen Innes Stephen Innes (ALIANZA) Special Collections Manager General Library, Te Herenga M?tauranga Wh?nui The University of Auckland Private Bag 92019 Auckland 1142 New Zealand Telephone (649) 373-7599 ext. 88062 | Fax (649) 373-7565 Website: http://www.library.auckland.ac.nz/about-us/collections/special-collections/general-library Online exhibition: Special Collections First World War Centenary 2014-2018 -------------- next part -------------- An HTML attachment was scrubbed... URL: From christine.dibella at lyrasis.org Wed Nov 1 15:51:35 2017 From: christine.dibella at lyrasis.org (Christine Di Bella) Date: Wed, 1 Nov 2017 19:51:35 +0000 Subject: [Archivesspace_Users_Group] API wizardry for batch editing In-Reply-To: <5C30FB22-2E44-4CB2-9032-9D4776450CBD@lib.msu.edu> References: <5C30FB22-2E44-4CB2-9032-9D4776450CBD@lib.msu.edu> Message-ID: Hi Lydia, I'll let people more knowledgeable about the API and how to address this challenge respond to that portion, but just a quick note that dates are not required by the RDE, in versions 2.1+ or otherwise. At the collection level a date is required, but for all other levels a resource component requires only a title or a date - it can have both, of course, but doesn't have to. I just tested in my archive of ArchivesSpace versions for 2.1, and the sandbox, which is on 2.2, to verify this was the case, and found it to be true (to my relief!). It would be great to see screenshot of the error you're getting if you're not able to save title-only components. Just in case it's this, I'll mention that sometimes people are using an RDE temple or have specified default values for resource components that have data in a field that another field is dependent on and that's why it's being required unexpectedly. For example, if you've entered a date type, you're going to be required to enter a date - if you get rid of the date type, you should be able to save as expected. ArchivesSpace does follow the DACS principle that you only need to enter description at the level for which it is appropriate, and not repeat description that can be inherited from higher levels. ArchivesSpace is very much suited to minimal processing/extensible processing, with one of its guiding design principles being that people should be able to use it to facilitate the level of details in description that works best for them at a particular point in time and iterate or build upon it as needed. Christine Christine Di Bella ArchivesSpace Program Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 cdibella13 (Skype) -----Original Message----- From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Tang, Lydia Sent: Wednesday, November 1, 2017 2:58 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] API wizardry for batch editing Hello all, Out of some foggy-headed data entry with RDE, I?ve realized that I will need to replace all of the date expressions for around 30 archival objects (see screen shot). Is there some wizardry with the API I could use to batch fix this issue? Also, it seems like the RDE in 2.1+ requires the dates, which is a requirement for DACS, but I wasn?t sure if ? in cases of minimal processing ? whether it is required for all levels of description? For example, if I have a collection materials entirely from 1996, of course I was planning to use the date in the collection-level description, but repeating it for all child elements seems kind of redundant -- although, I could be wrong. Thanks for your thoughts! Lydia From ltang5 at lib.msu.edu Wed Nov 1 16:11:47 2017 From: ltang5 at lib.msu.edu (Tang, Lydia) Date: Wed, 1 Nov 2017 20:11:47 +0000 Subject: [Archivesspace_Users_Group] API wizardry for batch editing Message-ID: <5F8F09AD-13D8-48F1-BFFF-D04D8C476DF9@lib.msu.edu> Hi Christine, Ok, it seems to be inconsistent. It seems like if I work from an existing template, even if the field is blank, just by having the Date Type field available causes the error. Otherwise, if I create a template and suppress all date-related fields, it seems to be ok. Also, I noticed that the columns visible button stays the same, regardless of if I switch to templates with less fields. It seems to update when I manually select/unselect fields, but doesn?t catch the change with templates. Thanks! Lydia On 11/1/17, 3:51 PM, "archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Christine Di Bella" wrote: Hi Lydia, I'll let people more knowledgeable about the API and how to address this challenge respond to that portion, but just a quick note that dates are not required by the RDE, in versions 2.1+ or otherwise. At the collection level a date is required, but for all other levels a resource component requires only a title or a date - it can have both, of course, but doesn't have to. I just tested in my archive of ArchivesSpace versions for 2.1, and the sandbox, which is on 2.2, to verify this was the case, and found it to be true (to my relief!). It would be great to see screenshot of the error you're getting if you're not able to save title-only components. Just in case it's this, I'll mention that sometimes people are using an RDE temple or have specified default values for resource components that have data in a field that another field is dependent on and that's why it's being required unexpectedly. For example, if you've entered a date type, you're going to be required to enter a date - if you get rid of the date type, you should be able to save as expected. ArchivesSpace does follow the DACS principle that you only need to enter description at the level for which it is appropriate, and not repeat description that can be inherited from higher levels. ArchivesSpace is very much suited to minimal processing/extensible processing, with one of its guiding design principles being that people should be able to use it to facilitate the level of details in description that works best for them at a particular point in time and iterate or build upon it as needed. Christine Christine Di Bella ArchivesSpace Program Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 cdibella13 (Skype) -----Original Message----- From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Tang, Lydia Sent: Wednesday, November 1, 2017 2:58 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] API wizardry for batch editing Hello all, Out of some foggy-headed data entry with RDE, I?ve realized that I will need to replace all of the date expressions for around 30 archival objects (see screen shot). Is there some wizardry with the API I could use to batch fix this issue? Also, it seems like the RDE in 2.1+ requires the dates, which is a requirement for DACS, but I wasn?t sure if ? in cases of minimal processing ? whether it is required for all levels of description? For example, if I have a collection materials entirely from 1996, of course I was planning to use the date in the collection-level description, but repeating it for all child elements seems kind of redundant -- although, I could be wrong. Thanks for your thoughts! Lydia _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- A non-text attachment was scrubbed... Name: Screen Shot 2017-11-01 at 3.54.44 PM.png Type: image/png Size: 117031 bytes Desc: Screen Shot 2017-11-01 at 3.54.44 PM.png URL: From christine.dibella at lyrasis.org Wed Nov 1 16:28:20 2017 From: christine.dibella at lyrasis.org (Christine Di Bella) Date: Wed, 1 Nov 2017 20:28:20 +0000 Subject: [Archivesspace_Users_Group] API wizardry for batch editing In-Reply-To: <5F8F09AD-13D8-48F1-BFFF-D04D8C476DF9@lib.msu.edu> References: <5F8F09AD-13D8-48F1-BFFF-D04D8C476DF9@lib.msu.edu> Message-ID: Thanks, Lydia. The first one is a head-scratcher. (It'd be great to see what's happening with the exclamation there at the left.) Feel free to file a bug report, though since it sounds like it only happens with pre-existing RDE templates it'd be great to hear from others using RDE templates if they're experiencing the same thing, including whether they have to hide date fields in order to not get an error. The latter is a known bug: https://archivesspace.atlassian.net/browse/ANW-194. Looking forward to the improvements to the RDE being recommended by your staff interface enhancement group, which I know are just days away from being distributed to the community! Christine -----Original Message----- From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Tang, Lydia Sent: Wednesday, November 1, 2017 4:12 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] API wizardry for batch editing Hi Christine, Ok, it seems to be inconsistent. It seems like if I work from an existing template, even if the field is blank, just by having the Date Type field available causes the error. Otherwise, if I create a template and suppress all date-related fields, it seems to be ok. Also, I noticed that the columns visible button stays the same, regardless of if I switch to templates with less fields. It seems to update when I manually select/unselect fields, but doesn?t catch the change with templates. Thanks! Lydia On 11/1/17, 3:51 PM, "archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Christine Di Bella" wrote: Hi Lydia, I'll let people more knowledgeable about the API and how to address this challenge respond to that portion, but just a quick note that dates are not required by the RDE, in versions 2.1+ or otherwise. At the collection level a date is required, but for all other levels a resource component requires only a title or a date - it can have both, of course, but doesn't have to. I just tested in my archive of ArchivesSpace versions for 2.1, and the sandbox, which is on 2.2, to verify this was the case, and found it to be true (to my relief!). It would be great to see screenshot of the error you're getting if you're not able to save title-only components. Just in case it's this, I'll mention that sometimes people are using an RDE temple or have specified default values for resource components that have data in a field that another field is dependent on and that's why it's being required unexpectedly. For example, if you've entered a date type, you're going to be required to enter a date - if you get rid of the date type, you should be able to save as expected. ArchivesSpace does follow the DACS principle that you only need to enter description at the level for which it is appropriate, and not repeat description that can be inherited from higher levels. ArchivesSpace is very much suited to minimal processing/extensible processing, with one of its guiding design principles being that people should be able to use it to facilitate the level of details in description that works best for them at a particular point in time and iterate or build upon it as needed. Christine Christine Di Bella ArchivesSpace Program Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 cdibella13 (Skype) -----Original Message----- From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Tang, Lydia Sent: Wednesday, November 1, 2017 2:58 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] API wizardry for batch editing Hello all, Out of some foggy-headed data entry with RDE, I?ve realized that I will need to replace all of the date expressions for around 30 archival objects (see screen shot). Is there some wizardry with the API I could use to batch fix this issue? Also, it seems like the RDE in 2.1+ requires the dates, which is a requirement for DACS, but I wasn?t sure if ? in cases of minimal processing ? whether it is required for all levels of description? For example, if I have a collection materials entirely from 1996, of course I was planning to use the date in the collection-level description, but repeating it for all child elements seems kind of redundant -- although, I could be wrong. Thanks for your thoughts! Lydia _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group From mark.custer at yale.edu Wed Nov 1 17:06:52 2017 From: mark.custer at yale.edu (Custer, Mark) Date: Wed, 1 Nov 2017 21:06:52 +0000 Subject: [Archivesspace_Users_Group] Customizing the Public Interface PDF In-Reply-To: References: , <9d4f60c461c04cd8959f9b15b7ce821f@evcspmbx05.ads.northwestern.edu> <42c964faf0f741389fc0e391db03a11f@uxcn13-ogg-c.UoA.auckland.ac.nz> Message-ID: Stephen, I?m now wondering if I misunderstood your original message. Do you have EAD stored in ASpace, which is being converted to HTML in the PUI PDF process, and it?s then printed out as HTML tags rather than being formatted? If that?s the case, that should definitely be fixed in the PUI core code! Also, if you could provide an example of how the data is recorded in the staff interface, that would be really helpful, as Christine mentioned (and sorry I didn?t see her note before I sent my first message). Mark From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Custer, Mark Sent: Wednesday, 01 November, 2017 3:38 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Customizing the Public Interface PDF Stephen, It looks like you?re using HTML elements there (e.g. span and q), and although the new PUI PDF process converts the ASpace JSON to HTML which is in turn converted to PDF, I don?t think that it expects to find HTML tags. Given that this process is converting to HTML anyway, though, I?d assume that it would be pretty easy to update that process to keep all of the formatting as expected. But you won?t get the same results when creating a PDF from the staff interface, since that process currently converts the ASpace JSON to EAD which is in turn converted to PDF, and the EAD to PDF process only expects to have to process EAD elements. Also, if you ever export the EAD, or migrate the data to another system that?s not expecting HTML to be part of the archival data, you?ll need to transform those HTML elements to something else. In our local instance, by policy we permit only EAD elements in ASpace for that very reason. Mark From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Stephen Innes Sent: Monday, 30 October, 2017 4:32 PM To: Archivesspace Users Group > Subject: [Archivesspace_Users_Group] Customizing the Public Interface PDF I have a further question regarding the PUI PDF processing. We have just implemented v2.2.0 which is working very well, but have encountered a problem with the PDF generated from the Print button. The PDF includes a lot of EAD tags for formatting such as: The Holloway Press Launch. Includes copy of The University of Auckland News article "Press keeps alive traditional printing techniques", published in Vol. 24, No. 10, Nov/Dec 1994, p 27., Oct 1994 Instead of: The Holloway Press Launch. Includes copy of The University of Auckland News article "Press keeps alive traditional printing techniques", published in Vol. 24, No. 10, Nov/Dec 1994, p 27. This seems to be a similar issue to AR-1851. Should I post a new ticket? Regards, Stephen Innes Stephen Innes (ALIANZA) Special Collections Manager General Library, Te Herenga M?tauranga Wh?nui The University of Auckland Private Bag 92019 Auckland 1142 New Zealand Telephone (649) 373-7599 ext. 88062 | Fax (649) 373-7565 Website: http://www.library.auckland.ac.nz/about-us/collections/special-collections/general-library Online exhibition: Special Collections First World War Centenary 2014-2018 -------------- next part -------------- An HTML attachment was scrubbed... URL: From CurbowJ at bvu.edu Thu Nov 2 09:19:10 2017 From: CurbowJ at bvu.edu (Joan Curbow) Date: Thu, 2 Nov 2017 13:19:10 +0000 Subject: [Archivesspace_Users_Group] API wizardry for batch editing In-Reply-To: References: <5F8F09AD-13D8-48F1-BFFF-D04D8C476DF9@lib.msu.edu> Message-ID: I stopped using RDE templates because I received error messages with dates, too, and then if I had, say, 25 entries, none of it would save and my work would be for naught. Now, I just uncheck the boxes for the fields I don't want EVERY DAY and go that route. In effect, I'm making my own daily template but I'm just not saving it as such. Yes, it's a pain, but once I do that, those changes "stick" for the entire workday, and I'm not having to rekey data because it refuses to save. Sincerely, Joan Curbow Reference Librarian and Archivist Buena Vista University Library Buena Vista University 610 West Fourth Street Storm Lake, Iowa 50588 712.749.2094 www.library.bvu.edu?? -----Original Message----- From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Christine Di Bella Sent: Wednesday, November 01, 2017 3:28 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] API wizardry for batch editing Thanks, Lydia. The first one is a head-scratcher. (It'd be great to see what's happening with the exclamation there at the left.) Feel free to file a bug report, though since it sounds like it only happens with pre-existing RDE templates it'd be great to hear from others using RDE templates if they're experiencing the same thing, including whether they have to hide date fields in order to not get an error. The latter is a known bug: https://archivesspace.atlassian.net/browse/ANW-194. Looking forward to the improvements to the RDE being recommended by your staff interface enhancement group, which I know are just days away from being distributed to the community! Christine -----Original Message----- From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Tang, Lydia Sent: Wednesday, November 1, 2017 4:12 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] API wizardry for batch editing Hi Christine, Ok, it seems to be inconsistent. It seems like if I work from an existing template, even if the field is blank, just by having the Date Type field available causes the error. Otherwise, if I create a template and suppress all date-related fields, it seems to be ok. Also, I noticed that the columns visible button stays the same, regardless of if I switch to templates with less fields. It seems to update when I manually select/unselect fields, but doesn?t catch the change with templates. Thanks! Lydia On 11/1/17, 3:51 PM, "archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Christine Di Bella" wrote: Hi Lydia, I'll let people more knowledgeable about the API and how to address this challenge respond to that portion, but just a quick note that dates are not required by the RDE, in versions 2.1+ or otherwise. At the collection level a date is required, but for all other levels a resource component requires only a title or a date - it can have both, of course, but doesn't have to. I just tested in my archive of ArchivesSpace versions for 2.1, and the sandbox, which is on 2.2, to verify this was the case, and found it to be true (to my relief!). It would be great to see screenshot of the error you're getting if you're not able to save title-only components. Just in case it's this, I'll mention that sometimes people are using an RDE temple or have specified default values for resource components that have data in a field that another field is dependent on and that's why it's being required unexpectedly. For example, if you've entered a date type, you're going to be required to enter a date - if you get rid of the date type, you should be able to save as expected. ArchivesSpace does follow the DACS principle that you only need to enter description at the level for which it is appropriate, and not repeat description that can be inherited from higher levels. ArchivesSpace is very much suited to minimal processing/extensible processing, with one of its guiding design principles being that people should be able to use it to facilitate the level of details in description that works best for them at a particular point in time and iterate or build upon it as needed. Christine Christine Di Bella ArchivesSpace Program Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 cdibella13 (Skype) -----Original Message----- From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Tang, Lydia Sent: Wednesday, November 1, 2017 2:58 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] API wizardry for batch editing Hello all, Out of some foggy-headed data entry with RDE, I?ve realized that I will need to replace all of the date expressions for around 30 archival objects (see screen shot). Is there some wizardry with the API I could use to batch fix this issue? Also, it seems like the RDE in 2.1+ requires the dates, which is a requirement for DACS, but I wasn?t sure if ? in cases of minimal processing ? whether it is required for all levels of description? For example, if I have a collection materials entirely from 1996, of course I was planning to use the date in the collection-level description, but repeating it for all child elements seems kind of redundant -- although, I could be wrong. Thanks for your thoughts! Lydia _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group From WangCH at si.edu Thu Nov 2 09:36:58 2017 From: WangCH at si.edu (Wang, Ching-Hsien) Date: Thu, 2 Nov 2017 13:36:58 +0000 Subject: [Archivesspace_Users_Group] ASpace Staff Home page customization Message-ID: <1195701820F3E943B6BD02FE119E41863CF34D34@SI-MSEDAG02.US.SINET.SI.EDU> Has anyone customized the ASpace home page and modified the style for it? If so, we are interested in learning from you. Thank you. Ching-hsien Wang Library and Archives System Support Branch, Smithsonian Institution Capital Gallery, 600 Maryland Ave. SW, Suite 4000, MRC 503 Washington DC. 20024 Phone: 202-633-5581 From ltang5 at lib.msu.edu Thu Nov 2 11:19:38 2017 From: ltang5 at lib.msu.edu (Tang, Lydia) Date: Thu, 2 Nov 2017 15:19:38 +0000 Subject: [Archivesspace_Users_Group] API wizardry for batch editing In-Reply-To: References: <5F8F09AD-13D8-48F1-BFFF-D04D8C476DF9@lib.msu.edu> Message-ID: Hi Joan, Is it because your existing templates all have date fields, even if they are empty? I created a template without date fields to just add titles and it seems to work ok now. Maybe it?s a bug re: the date fields. Lydia On 11/2/17, 9:19 AM, "archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Joan Curbow" wrote: I stopped using RDE templates because I received error messages with dates, too, and then if I had, say, 25 entries, none of it would save and my work would be for naught. Now, I just uncheck the boxes for the fields I don't want EVERY DAY and go that route. In effect, I'm making my own daily template but I'm just not saving it as such. Yes, it's a pain, but once I do that, those changes "stick" for the entire workday, and I'm not having to rekey data because it refuses to save. Sincerely, Joan Curbow Reference Librarian and Archivist Buena Vista University Library Buena Vista University 610 West Fourth Street Storm Lake, Iowa 50588 712.749.2094 www.library.bvu.edu?? -----Original Message----- From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Christine Di Bella Sent: Wednesday, November 01, 2017 3:28 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] API wizardry for batch editing Thanks, Lydia. The first one is a head-scratcher. (It'd be great to see what's happening with the exclamation there at the left.) Feel free to file a bug report, though since it sounds like it only happens with pre-existing RDE templates it'd be great to hear from others using RDE templates if they're experiencing the same thing, including whether they have to hide date fields in order to not get an error. The latter is a known bug: https://archivesspace.atlassian.net/browse/ANW-194. Looking forward to the improvements to the RDE being recommended by your staff interface enhancement group, which I know are just days away from being distributed to the community! Christine -----Original Message----- From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Tang, Lydia Sent: Wednesday, November 1, 2017 4:12 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] API wizardry for batch editing Hi Christine, Ok, it seems to be inconsistent. It seems like if I work from an existing template, even if the field is blank, just by having the Date Type field available causes the error. Otherwise, if I create a template and suppress all date-related fields, it seems to be ok. Also, I noticed that the columns visible button stays the same, regardless of if I switch to templates with less fields. It seems to update when I manually select/unselect fields, but doesn?t catch the change with templates. Thanks! Lydia On 11/1/17, 3:51 PM, "archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Christine Di Bella" wrote: Hi Lydia, I'll let people more knowledgeable about the API and how to address this challenge respond to that portion, but just a quick note that dates are not required by the RDE, in versions 2.1+ or otherwise. At the collection level a date is required, but for all other levels a resource component requires only a title or a date - it can have both, of course, but doesn't have to. I just tested in my archive of ArchivesSpace versions for 2.1, and the sandbox, which is on 2.2, to verify this was the case, and found it to be true (to my relief!). It would be great to see screenshot of the error you're getting if you're not able to save title-only components. Just in case it's this, I'll mention that sometimes people are using an RDE temple or have specified default values for resource components that have data in a field that another field is dependent on and that's why it's being required unexpectedly. For example, if you've entered a date type, you're going to be required to enter a date - if you get rid of the date type, you should be able to save as expected. ArchivesSpace does follow the DACS principle that you only need to enter description at the level for which it is appropriate, and not repeat description that can be inherited from higher levels. ArchivesSpace is very much suited to minimal processing/extensible processing, with one of its guiding design principles being that people should be able to use it to facilitate the level of details in description that works best for them at a particular point in time and iterate or build upon it as needed. Christine Christine Di Bella ArchivesSpace Program Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 cdibella13 (Skype) -----Original Message----- From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Tang, Lydia Sent: Wednesday, November 1, 2017 2:58 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] API wizardry for batch editing Hello all, Out of some foggy-headed data entry with RDE, I?ve realized that I will need to replace all of the date expressions for around 30 archival objects (see screen shot). Is there some wizardry with the API I could use to batch fix this issue? Also, it seems like the RDE in 2.1+ requires the dates, which is a requirement for DACS, but I wasn?t sure if ? in cases of minimal processing ? whether it is required for all levels of description? For example, if I have a collection materials entirely from 1996, of course I was planning to use the date in the collection-level description, but repeating it for all child elements seems kind of redundant -- although, I could be wrong. Thanks for your thoughts! Lydia _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group From jgd1 at williams.edu Thu Nov 2 12:00:06 2017 From: jgd1 at williams.edu (Drmacich, Jessika) Date: Thu, 2 Nov 2017 12:00:06 -0400 Subject: [Archivesspace_Users_Group] Template for rapid data entry Message-ID: Dear all, Has anyone encountered issues with not being able to create a template for rapid entry in AS? Here is the issue discussed last year on the listserv. Was there a resolution? http://lyralists.lyrasis.org/mailman/htdig/archivesspace_use rs_group/2017-May/004740.html My best, Jessika Jessika Drmacich Records Manager & Digital Resources Archivist Williams College Libraries Special Collections 413-597-4725 -------------- next part -------------- An HTML attachment was scrubbed... URL: From sdm7g at virginia.edu Thu Nov 2 17:30:19 2017 From: sdm7g at virginia.edu (Majewski, Steven (sdm7g)) Date: Thu, 2 Nov 2017 21:30:19 +0000 Subject: [Archivesspace_Users_Group] Rendering identifiers in search results? In-Reply-To: References: Message-ID: <10215F0B-F789-4B35-8517-92324CD8D1F6@virginia.edu> It appears that you can also append ?&display_identifier=true? to the search results URL and hit return. [cid:6A5CE777-CD58-4F46-A313-E38F8822D7FA at virginia.edu] But there doesn?t appear to be a way to set this in defaults or config: https://github.com/archivesspace/archivesspace/blob/master/frontend/app/controllers/search_controller.rb#L66 @display_identifier = params[:display_identifier] ? params[:display_identifier] : false Perhaps those lines should be changes to use an AppConfig[] value ? ( :frontend_search_display_identifier ? ) Although I would be as happy to have the default be true. ( Does anybody NOT want to see ids ? ) Since extra columns for the browse pages for Accession, Resource and Digital Object are set in user preferences, it would probably be more consistent to control it with a preference setting instead of an AppConfig setting ( but that would probably be a bit more work ). BTW: Some of those functions controlling the search listing view are in the search_helper code: https://github.com/archivesspace/archivesspace/blob/master/frontend/app/helpers/search_helper.rb ? Steve. On Nov 1, 2017, at 3:04 PM, Rush, Michael > wrote: Brian, Assuming it is the staff interface you are referring to, there is a plugin available that will add identifiers to search results. See https://github.com/lyrasis/aspace-search-identifier. Seems to work fine on our TEST instance, which runs 2.2, I believe. Best, Mike From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Brian Thomas Sent: Wednesday, November 1, 2017 2:55 PM To: Archivesspace Users Group > Subject: [Archivesspace_Users_Group] Rendering identifiers in search results? Does anybody have advice/examples of how to get identifiers to show up in search results? What I have so far is that there does not seem to be a graphical way to do this; so looking into the structure of 2.2 on github to potentially modify and add to my local plugin I found the file ?frontend/app/views/search/_listing.html.erb?. This seems to be the file that facilitates rendering search results(?). It has a line in it that says <% add_identifier_column ifshow_identifier_column? %>. There is no other reference to rendering an identifier. Ideas? Thanks, Brian Thomas Electronic Records Specialist Texas State Library and Archives Commission 1201 Brazos Street Austin, TX 78701 PH: (512) 475-3374 e-mail: bthomas at tsl.texas.gov tsl.texas.gov _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: searchid.png Type: image/png Size: 1352001 bytes Desc: searchid.png URL: From s.innes at auckland.ac.nz Thu Nov 2 20:21:17 2017 From: s.innes at auckland.ac.nz (Stephen Innes) Date: Fri, 3 Nov 2017 00:21:17 +0000 Subject: [Archivesspace_Users_Group] Customizing the Public Interface PDF In-Reply-To: References: , <9d4f60c461c04cd8959f9b15b7ce821f@evcspmbx05.ads.northwestern.edu> <42c964faf0f741389fc0e391db03a11f@uxcn13-ogg-c.UoA.auckland.ac.nz> Message-ID: <7c8c430b34e6406e96eb25bb3b630265@uxcn13-ogg-c.UoA.auckland.ac.nz> Thanks Christine and Mark. I have posted a new ticket (AR-1929) as the HTML tags are definitely only generated by the PUI PDF function and are not present in the EAD content. Regards, Stephen Innes From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Christine Di Bella Sent: Thursday, 2 November 2017 7:56 AM To: Archivesspace Users Group Subject: [FORGED] Re: [Archivesspace_Users_Group] Customizing the Public Interface PDF Hi Stephen, Does this render as italics and the proper quotation marks elsewhere (the staff interface, staff PDF, PUI interface except the PDF)? How are the italics indicated in the text in the staff interface? (Is it or something else?) What do your quotation marks in this example look like (just quotes or is there some tagging/character entity indication). I?m just trying to figure out at what point this is getting introduced, in the PDF only, or before the PDF and not getting translated as desired in the PDF. And, in answering those questions, it would be great if you would please post a new ticket on this. Adding as attachments examples of an EAD and the resulting PUI PDF for a finding aid in which this occurs, as well as screenshots from the staff interface and PUI displays would also be great. (If that?s not too much homework!) Thank you! Christine Christine Di Bella ArchivesSpace Program Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 cdibella13 (Skype) [ASpaceOrgHomeMedium] From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Stephen Innes Sent: Monday, October 30, 2017 4:32 PM To: Archivesspace Users Group > Subject: [Archivesspace_Users_Group] Customizing the Public Interface PDF I have a further question regarding the PUI PDF processing. We have just implemented v2.2.0 which is working very well, but have encountered a problem with the PDF generated from the Print button. The PDF includes a lot of EAD tags for formatting such as: The Holloway Press Launch. Includes copy of The University of Auckland News article "Press keeps alive traditional printing techniques", published in Vol. 24, No. 10, Nov/Dec 1994, p 27., Oct 1994 Instead of: The Holloway Press Launch. Includes copy of The University of Auckland News article "Press keeps alive traditional printing techniques", published in Vol. 24, No. 10, Nov/Dec 1994, p 27. This seems to be a similar issue to AR-1851. Should I post a new ticket? Regards, Stephen Innes Stephen Innes (ALIANZA) Special Collections Manager General Library, Te Herenga M?tauranga Wh?nui The University of Auckland Private Bag 92019 Auckland 1142 New Zealand Telephone (649) 373-7599 ext. 88062 | Fax (649) 373-7565 Website: http://www.library.auckland.ac.nz/about-us/collections/special-collections/general-library Online exhibition: Special Collections First World War Centenary 2014-2018 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 4074 bytes Desc: image002.jpg URL: From CurbowJ at bvu.edu Fri Nov 3 09:35:16 2017 From: CurbowJ at bvu.edu (Joan Curbow) Date: Fri, 3 Nov 2017 13:35:16 +0000 Subject: [Archivesspace_Users_Group] API wizardry for batch editing In-Reply-To: References: <5F8F09AD-13D8-48F1-BFFF-D04D8C476DF9@lib.msu.edu> Message-ID: You might be right, Lydia. I created a new template yesterday, and it works great, even today. In the past, the template would work OK the day of creation, and then, the next day, it wouldn't. That doesn't make sense, I realize, but it was one reason I stopped using templates. But your post does raise a question. If you DO include a date field in a template but don't have dates for every entry, is there a way to "Null" those? Sincerely, Joan Curbow Reference Librarian and Archivist Buena Vista University Library Buena Vista University 610 West Fourth Street Storm Lake, Iowa 50588 712.749.2094 www.library.bvu.edu?? -----Original Message----- From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Tang, Lydia Sent: Thursday, November 02, 2017 10:20 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] API wizardry for batch editing Hi Joan, Is it because your existing templates all have date fields, even if they are empty? I created a template without date fields to just add titles and it seems to work ok now. Maybe it?s a bug re: the date fields. Lydia On 11/2/17, 9:19 AM, "archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Joan Curbow" wrote: I stopped using RDE templates because I received error messages with dates, too, and then if I had, say, 25 entries, none of it would save and my work would be for naught. Now, I just uncheck the boxes for the fields I don't want EVERY DAY and go that route. In effect, I'm making my own daily template but I'm just not saving it as such. Yes, it's a pain, but once I do that, those changes "stick" for the entire workday, and I'm not having to rekey data because it refuses to save. Sincerely, Joan Curbow Reference Librarian and Archivist Buena Vista University Library Buena Vista University 610 West Fourth Street Storm Lake, Iowa 50588 712.749.2094 www.library.bvu.edu?? -----Original Message----- From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Christine Di Bella Sent: Wednesday, November 01, 2017 3:28 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] API wizardry for batch editing Thanks, Lydia. The first one is a head-scratcher. (It'd be great to see what's happening with the exclamation there at the left.) Feel free to file a bug report, though since it sounds like it only happens with pre-existing RDE templates it'd be great to hear from others using RDE templates if they're experiencing the same thing, including whether they have to hide date fields in order to not get an error. The latter is a known bug: https://archivesspace.atlassian.net/browse/ANW-194. Looking forward to the improvements to the RDE being recommended by your staff interface enhancement group, which I know are just days away from being distributed to the community! Christine -----Original Message----- From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Tang, Lydia Sent: Wednesday, November 1, 2017 4:12 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] API wizardry for batch editing Hi Christine, Ok, it seems to be inconsistent. It seems like if I work from an existing template, even if the field is blank, just by having the Date Type field available causes the error. Otherwise, if I create a template and suppress all date-related fields, it seems to be ok. Also, I noticed that the columns visible button stays the same, regardless of if I switch to templates with less fields. It seems to update when I manually select/unselect fields, but doesn?t catch the change with templates. Thanks! Lydia On 11/1/17, 3:51 PM, "archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Christine Di Bella" wrote: Hi Lydia, I'll let people more knowledgeable about the API and how to address this challenge respond to that portion, but just a quick note that dates are not required by the RDE, in versions 2.1+ or otherwise. At the collection level a date is required, but for all other levels a resource component requires only a title or a date - it can have both, of course, but doesn't have to. I just tested in my archive of ArchivesSpace versions for 2.1, and the sandbox, which is on 2.2, to verify this was the case, and found it to be true (to my relief!). It would be great to see screenshot of the error you're getting if you're not able to save title-only components. Just in case it's this, I'll mention that sometimes people are using an RDE temple or have specified default values for resource components that have data in a field that another field is dependent on and that's why it's being required unexpectedly. For example, if you've entered a date type, you're going to be required to enter a date - if you get rid of the date type, you should be able to save as expected. ArchivesSpace does follow the DACS principle that you only need to enter description at the level for which it is appropriate, and not repeat description that can be inherited from higher levels. ArchivesSpace is very much suited to minimal processing/extensible processing, with one of its guiding design principles being that people should be able to use it to facilitate the level of details in description that works best for them at a particular point in time and iterate or build upon it as needed. Christine Christine Di Bella ArchivesSpace Program Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 cdibella13 (Skype) -----Original Message----- From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Tang, Lydia Sent: Wednesday, November 1, 2017 2:58 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] API wizardry for batch editing Hello all, Out of some foggy-headed data entry with RDE, I?ve realized that I will need to replace all of the date expressions for around 30 archival objects (see screen shot). Is there some wizardry with the API I could use to batch fix this issue? Also, it seems like the RDE in 2.1+ requires the dates, which is a requirement for DACS, but I wasn?t sure if ? in cases of minimal processing ? whether it is required for all levels of description? For example, if I have a collection materials entirely from 1996, of course I was planning to use the date in the collection-level description, but repeating it for all child elements seems kind of redundant -- although, I could be wrong. Thanks for your thoughts! Lydia _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group From atummino at sunymaritime.edu Fri Nov 3 10:26:31 2017 From: atummino at sunymaritime.edu (Tummino, Annie) Date: Fri, 3 Nov 2017 14:26:31 +0000 Subject: [Archivesspace_Users_Group] PUI & Digital Objects links Message-ID: <2cccd9e452ad40e288d150dc8ec8990d@EX01.sunymaritime.edu> Hello, I'd like to use the Digital Objects module primarily to facilitate users getting from our archival description / finding aids to digital collections that are managed and displayed elsewhere. Here is the test record I created: http://sunymaritimearchives.libraryhost.com/repositories/2/digital_objects/2 The identifier is a URI but the user would have to copy/paste to make any use of it. The link is active as an external document but that is buried in the Expand All section that many will never click on. I have a vague memory of seeing other PUIs where the red Digital Record icon is an active link that brings the user out to the external digital collection - or am I crazy? Please tell me there is an easy way to make this more user-friendly? Thanks for any insights! Best Annie -- Annie Tummino Stephen B. Luce Library Interim Library Director Archivist & Scholarly Communications Librarian 718-409-7236 -------------- next part -------------- An HTML attachment was scrubbed... URL: From mark.custer at yale.edu Fri Nov 3 10:38:44 2017 From: mark.custer at yale.edu (Custer, Mark) Date: Fri, 3 Nov 2017 14:38:44 +0000 Subject: [Archivesspace_Users_Group] PUI & Digital Objects links In-Reply-To: <2cccd9e452ad40e288d150dc8ec8990d@EX01.sunymaritime.edu> References: <2cccd9e452ad40e288d150dc8ec8990d@EX01.sunymaritime.edu> Message-ID: Annie, The PUI still has a way to go with integrating digital objects, but the gist is that right now to get the red Digital Record icon badge, you?ll need to use that URI as a File URI subrecord, rather than (or in addition to) the Digital Record identifier. Here?s a bit more info: https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/103209762/Public+Interface+Documentation+for+staff#PublicInterfaceDocumentation(forstaff)-DigitalObjectButtons/Thumbnails But it would like something like this in the staff interface: [cid:image001.jpg at 01D3548F.EB393DD0] I hope that helps, even if it?s not an ideal solution ? Mark From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Tummino, Annie Sent: Friday, 03 November, 2017 10:27 AM To: Archivesspace Users Group (archivesspace_users_group at lyralists.lyrasis.org) Subject: [Archivesspace_Users_Group] PUI & Digital Objects links Hello, I?d like to use the Digital Objects module primarily to facilitate users getting from our archival description / finding aids to digital collections that are managed and displayed elsewhere. Here is the test record I created: http://sunymaritimearchives.libraryhost.com/repositories/2/digital_objects/2 The identifier is a URI but the user would have to copy/paste to make any use of it. The link is active as an external document but that is buried in the Expand All section that many will never click on. I have a vague memory of seeing other PUIs where the red Digital Record icon is an active link that brings the user out to the external digital collection ? or am I crazy? Please tell me there is an easy way to make this more user-friendly? Thanks for any insights! Best Annie -- Annie Tummino Stephen B. Luce Library Interim Library Director Archivist & Scholarly Communications Librarian 718-409-7236 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 25903 bytes Desc: image001.jpg URL: From atummino at sunymaritime.edu Fri Nov 3 10:43:34 2017 From: atummino at sunymaritime.edu (Tummino, Annie) Date: Fri, 3 Nov 2017 14:43:34 +0000 Subject: [Archivesspace_Users_Group] PUI & Digital Objects links In-Reply-To: References: <2cccd9e452ad40e288d150dc8ec8990d@EX01.sunymaritime.edu> Message-ID: <841e01597e794a5c89a8d9851efec19f@EX01.sunymaritime.edu> Mark ? thank you! This did the trick, I was just totally missing that File Version sub-record. Happy to have your help so quickly. Best, Annie -- Annie Tummino Stephen B. Luce Library Interim Library Director Archivist & Scholarly Communications Librarian 718-409-7236 From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Custer, Mark Sent: Friday, November 03, 2017 10:39 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] PUI & Digital Objects links Annie, The PUI still has a way to go with integrating digital objects, but the gist is that right now to get the red Digital Record icon badge, you?ll need to use that URI as a File URI subrecord, rather than (or in addition to) the Digital Record identifier. Here?s a bit more info: https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/103209762/Public+Interface+Documentation+for+staff#PublicInterfaceDocumentation(forstaff)-DigitalObjectButtons/Thumbnails But it would like something like this in the staff interface: [cid:image001.jpg at 01D35490.992EC7C0] I hope that helps, even if it?s not an ideal solution ? Mark -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 25903 bytes Desc: image001.jpg URL: From jjones at smith.edu Fri Nov 3 11:22:36 2017 From: jjones at smith.edu (Jasmine Jones) Date: Fri, 3 Nov 2017 11:22:36 -0400 Subject: [Archivesspace_Users_Group] ArchivesSpace agent and permissions enhancement feature request Message-ID: Dear colleagues: Hampshire College, Mount Holyoke College, and Smith College are considering a consortial implementation of ArchivesSpace, where we would run a single instance of ArchivesSpace that would have anywhere from one to multiple repositories dedicated to each school. We have run across a barrier, however, which may prevent us from moving forward. The agent records are fully shared across all repositories. There is no functionality to create repository-specific/unshared agents or to limit specific subrecords in an agent record to members of a repository, while sharing other agent subrecords across repositories. We have confidentiality needs for certain agents that prevent us from being able to share all of our agent data across all repositories. To that end, we would like some mechanism to create and restrict specific agent data, such as unauthorized/non-display name forms, contact details, notes, related agents, external documents, based on user permissions. Functionality details still need to be more fleshed out. We have posted a new feature request to the ArchivesSpace Development JIRA ( https://archivesspace.atlassian.net/browse/AR-1928), but we would love to connect with those of you who might also be interested in this feature. More information about our request can be found on JIRA, as well as in the attached PDF. If you are interested or would like to learn more, please feel free to contact me at jjones at smith.edu, and I will share you information / questions with my colleagues at Hampshire and Mount Holyoke Colleges. Best, Jasmine Jones Smith College Special Collections -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: HC-MHC-SC_agent-enhancement-proposal.pdf Type: application/pdf Size: 84157 bytes Desc: not available URL: From bthomas at tsl.texas.gov Fri Nov 3 12:18:41 2017 From: bthomas at tsl.texas.gov (Brian Thomas) Date: Fri, 3 Nov 2017 16:18:41 +0000 Subject: [Archivesspace_Users_Group] Rendering identifiers in search results? In-Reply-To: <10215F0B-F789-4B35-8517-92324CD8D1F6@virginia.edu> References: <10215F0B-F789-4B35-8517-92324CD8D1F6@virginia.edu> Message-ID: Trying those modifications to the config.rb and the search_controller.rb files in my 2.1.2 VM test environment yielded no results, although the lyrasis plugin worked like a charm. I just added a core enhancement request to Jira since it does seem like something that should already exist. Thanks for your help everyone. Brian From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Majewski, Steven (sdm7g) Sent: Thursday, November 2, 2017 4:30 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Rendering identifiers in search results? It appears that you can also append ?&display_identifier=true? to the search results URL and hit return. [cid:image001.png at 01D35495.7F115920] But there doesn?t appear to be a way to set this in defaults or config: https://github.com/archivesspace/archivesspace/blob/master/frontend/app/controllers/search_controller.rb#L66 @display_identifier = params[:display_identifier] ? params[:display_identifier] : false Perhaps those lines should be changes to use an AppConfig[] value ? ( :frontend_search_display_identifier ? ) Although I would be as happy to have the default be true. ( Does anybody NOT want to see ids ? ) Since extra columns for the browse pages for Accession, Resource and Digital Object are set in user preferences, it would probably be more consistent to control it with a preference setting instead of an AppConfig setting ( but that would probably be a bit more work ). BTW: Some of those functions controlling the search listing view are in the search_helper code: https://github.com/archivesspace/archivesspace/blob/master/frontend/app/helpers/search_helper.rb ? Steve. On Nov 1, 2017, at 3:04 PM, Rush, Michael > wrote: Brian, Assuming it is the staff interface you are referring to, there is a plugin available that will add identifiers to search results. See https://github.com/lyrasis/aspace-search-identifier. Seems to work fine on our TEST instance, which runs 2.2, I believe. Best, Mike From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Brian Thomas Sent: Wednesday, November 1, 2017 2:55 PM To: Archivesspace Users Group > Subject: [Archivesspace_Users_Group] Rendering identifiers in search results? Does anybody have advice/examples of how to get identifiers to show up in search results? What I have so far is that there does not seem to be a graphical way to do this; so looking into the structure of 2.2 on github to potentially modify and add to my local plugin I found the file ?frontend/app/views/search/_listing.html.erb?. This seems to be the file that facilitates rendering search results(?). It has a line in it that says <% add_identifier_column ifshow_identifier_column? %>. There is no other reference to rendering an identifier. Ideas? Thanks, Brian Thomas Electronic Records Specialist Texas State Library and Archives Commission 1201 Brazos Street Austin, TX 78701 PH: (512) 475-3374 e-mail: bthomas at tsl.texas.gov tsl.texas.gov _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 406711 bytes Desc: image001.png URL: From sdm7g at virginia.edu Fri Nov 3 13:26:53 2017 From: sdm7g at virginia.edu (Majewski, Steven (sdm7g)) Date: Fri, 3 Nov 2017 17:26:53 +0000 Subject: [Archivesspace_Users_Group] PUI & Digital Objects links In-Reply-To: <841e01597e794a5c89a8d9851efec19f@EX01.sunymaritime.edu> References: <2cccd9e452ad40e288d150dc8ec8990d@EX01.sunymaritime.edu> <841e01597e794a5c89a8d9851efec19f@EX01.sunymaritime.edu> Message-ID: FYI: You can replace the digital object icon in the display with a thumbnail image in a plugin. [cid:60402B02-B874-4D33-82E9-1B9BD0746ACA at virginia.edu] You need to add or modify: plugins/local/public/views/layout_head.html.erb [1] Get the controller name, and only run the script for ?objects? controller ( both the digital object and linked record view are via objects controller. ) That?s off the top of my head: you should probably double check or test that that selector doesn?t turn up in any other views. ? Steve Majewski > On Nov 20, 2017, at 3:35 PM, Celia Caust-Ellenbogen wrote: > > Hello all, > > We're using v2.1.2 and getting ready to launch the PUI. We're not using digital objects at all so I'd like to hide "Limit to digital materials" from the search options. > > > > I could swear I figured this out earlier, but then I un-did it for some reason, and now I can't remember how to do it. > > Thanks, > Celia > > -- > Celia Caust-Ellenbogen > Friends Historical Library of Swarthmore College > 610-328-8498 > ccauste1 at swarthmore.edu > she/her/hers > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: smime.p7s Type: application/pkcs7-signature Size: 4943 bytes Desc: not available URL: From christine.dibella at lyrasis.org Wed Nov 22 11:07:34 2017 From: christine.dibella at lyrasis.org (Christine Di Bella) Date: Wed, 22 Nov 2017 16:07:34 +0000 Subject: [Archivesspace_Users_Group] FW: Misleading top container title with multiple collections In-Reply-To: References: Message-ID: Forwarded for Ryan Welle from Minnesota Military Museum. Ryan, I think this may be a current limitation to the application for which you may want to file a request in JIRA (see https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/19202060/How+to+Request+a+New+Feature for the process) , but perhaps others who are using this feature with their own collections have suggestions. Christine Christine Di Bella ArchivesSpace Program Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 cdibella13 (Skype) [ASpaceOrgHomeMedium] From: Welle, Ryan [mailto:rwelle at mnmilitarymuseum.org] Sent: Tuesday, November 21, 2017 3:56 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: Misleading top container title with multiple collections Hello, I am upgrading to the new ASpace and just now using top containers. I have some boxes that have items from multiple small collections. When I try to assign the top container to the items from both collections, the title of the container only lists the first collection before the identifier of the container. Is there a way to remove the collection identifier from a top container with multiple collections? It is very misleading to only see one collection, when there are several in a box. I've attached a screenshot to hopefully show what I am talking about. Thanks, -- Ryan Welle Archivist Minnesota Military Museum Camp Ripley 15000 Highway 115 Little Falls, MN 56345 (320) 632-7051 rwelle at mnmilitarymuseum.org -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 6608 bytes Desc: image002.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Top Container Title Issue.JPG Type: image/jpeg Size: 20308 bytes Desc: Top Container Title Issue.JPG URL: From eengland at jhu.edu Mon Nov 27 10:42:45 2017 From: eengland at jhu.edu (Elizabeth England) Date: Mon, 27 Nov 2017 15:42:45 +0000 Subject: [Archivesspace_Users_Group] digital object identifier/use of 'digital object' Message-ID: Hi everyone (and apologies for cross-posting): We're working on digital object best practices at JHU, namely deciding what fields will be required and any rules governing the use of those fields. It's raised a few questions for us, and I am wondering what other institutions are doing: -Identifier field: what do you populate this with? We have yet to decide, but options tossed around have included DOIs, duplicating what's in the title field, or using the related accession/collection number. -For those using the PUI v 2.1 or later, have you left the red text denoting a digital object as 'digital object' or have you changed it to something else, such as 'digital content,' or 'digital copy'? Our consideration for this is what will be most user friendly. Thank you! Elizabeth Elizabeth England Digital Processing Archivist Special Collections The Sheridan Libraries Johns Hopkins University 3400 N Charles St Baltimore, MD 21218 410-516-8787 eengland at jhu.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From bobbi_fox at harvard.edu Mon Nov 27 11:13:49 2017 From: bobbi_fox at harvard.edu (Fox, Bobbi) Date: Mon, 27 Nov 2017 16:13:49 +0000 Subject: [Archivesspace_Users_Group] digital object identifier/use of 'digital object' In-Reply-To: References: Message-ID: Hi, Elizabeth, I can only answer the second question: at Harvard, we are replacing 'Digital Object' with 'Digital Material' (we also changed the color to green, but we've done some heavy styling changes). Hth, Bobbi From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Elizabeth England Sent: Monday, November 27, 2017 10:43 AM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] digital object identifier/use of 'digital object' Hi everyone (and apologies for cross-posting): We're working on digital object best practices at JHU, namely deciding what fields will be required and any rules governing the use of those fields. It's raised a few questions for us, and I am wondering what other institutions are doing: -Identifier field: what do you populate this with? We have yet to decide, but options tossed around have included DOIs, duplicating what's in the title field, or using the related accession/collection number. -For those using the PUI v 2.1 or later, have you left the red text denoting a digital object as 'digital object' or have you changed it to something else, such as 'digital content,' or 'digital copy'? Our consideration for this is what will be most user friendly. Thank you! Elizabeth Elizabeth England Digital Processing Archivist Special Collections The Sheridan Libraries Johns Hopkins University 3400 N Charles St Baltimore, MD 21218 410-516-8787 eengland at jhu.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From reesj at mail.nlm.nih.gov Mon Nov 27 11:25:51 2017 From: reesj at mail.nlm.nih.gov (Rees, John (NIH/NLM) [E]) Date: Mon, 27 Nov 2017 16:25:51 +0000 Subject: [Archivesspace_Users_Group] digital object identifier/use of 'digital object' In-Reply-To: References: Message-ID: We use this field to record opaque (e.g. Voyager ILS bib record unique ID), semantic (accession number/call number + sequential numbers), and mixed identifiers (opaque ID + box/folder numbers + sequential numbers). We generally try to prescribe that the Voyager ID be a component for all new projects, but some legacy data have their own conventions. We use this ID in our external digital repository metadata, so it makes for good synergy. John John P. Rees Archivist and Digital Resources Manager History of Medicine Division National Library of Medicine 301-827-4510 From: Fox, Bobbi [mailto:bobbi_fox at harvard.edu] Sent: Monday, November 27, 2017 11:14 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] digital object identifier/use of 'digital object' Hi, Elizabeth, I can only answer the second question: at Harvard, we are replacing 'Digital Object' with 'Digital Material' (we also changed the color to green, but we've done some heavy styling changes). Hth, Bobbi From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Elizabeth England Sent: Monday, November 27, 2017 10:43 AM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] digital object identifier/use of 'digital object' Hi everyone (and apologies for cross-posting): We're working on digital object best practices at JHU, namely deciding what fields will be required and any rules governing the use of those fields. It's raised a few questions for us, and I am wondering what other institutions are doing: -Identifier field: what do you populate this with? We have yet to decide, but options tossed around have included DOIs, duplicating what's in the title field, or using the related accession/collection number. -For those using the PUI v 2.1 or later, have you left the red text denoting a digital object as 'digital object' or have you changed it to something else, such as 'digital content,' or 'digital copy'? Our consideration for this is what will be most user friendly. Thank you! Elizabeth Elizabeth England Digital Processing Archivist Special Collections The Sheridan Libraries Johns Hopkins University 3400 N Charles St Baltimore, MD 21218 410-516-8787 eengland at jhu.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From sh2309 at columbia.edu Mon Nov 27 12:08:54 2017 From: sh2309 at columbia.edu (Shelley M. Hayreh) Date: Mon, 27 Nov 2017 12:08:54 -0500 Subject: [Archivesspace_Users_Group] ILS and AS Message-ID: Hello AS community, I'm serving on an implementation task-force reviewing how the adoption of ArchivesSpace might change various workflows currently in place. A couple of questions have arisen that I'm hoping the AS community can speak to: -Is anyone in the community using ArchivesSpace to populate their catalog/ILS? -Can AS contribute directly to OCLC or ArchivesGrid, therefore bypassing the ILS? Thank you! Shelley -- Shelley Hayreh Avery Archivist Avery Architectural and Fine Arts Library 1172 Amsterdam Avenue MC0301 New York, NY 10027 212-854-0760 Web:http://library.columbia.edu/indiv/avery/da.html -------------- next part -------------- An HTML attachment was scrubbed... URL: From j at minorscience.com Mon Nov 27 12:57:32 2017 From: j at minorscience.com (Jason Loeffler) Date: Mon, 27 Nov 2017 12:57:32 -0500 Subject: [Archivesspace_Users_Group] ILS and AS In-Reply-To: References: Message-ID: Hi Shelley, This topic has been discussed recently in Integrations meetings, though, given team members current commitments, we temporarily dropped the discussion. At the Academy's New York office, we're currently using a few custom tools to map ArchivesSpace resource component JSON to MARC bibliographic records. The latest version of ArchivesSpace has an OAI-PMH MARC responder. If your ILS has an OAI-PMH client that may be worth exploring. Reconciling subject and named authorities between the two systems is particularly tricky. Happy to discuss this in more detail should the occasion arise. I'm curious to know whether other institutions are grappling with this use case. If there's a critical mass of support, perhaps the Integrations team should take this matter up in the future. Regards, Jason Jason Loeffler Technology Consultant | The American Academy in Rome Minor Science | Application Development & Metadata Strategy Brooklyn, New York jason at minorscience.com (347) 405-0826 minorscience (Skype) On Mon, Nov 27, 2017 at 12:08 PM, Shelley M. Hayreh wrote: > Hello AS community, > > I'm serving on an implementation task-force reviewing how the adoption of > ArchivesSpace might change various workflows currently in place. A couple > of questions have arisen that I'm hoping the AS community can speak to: > > > -Is anyone in the community using ArchivesSpace to populate their > catalog/ILS? > > > -Can AS contribute directly to OCLC or ArchivesGrid, therefore bypassing > the ILS? > > > Thank you! > > Shelley > > -- > Shelley Hayreh > Avery Archivist > Avery Architectural and Fine Arts Library > 1172 Amsterdam Avenue MC0301 > New York, NY 10027 > 212-854-0760 <(212)%20854-0760> > Web:http://library.columbia.edu/indiv/avery/da.html > > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > -------------- next part -------------- An HTML attachment was scrubbed... URL: From shorowitz at haverford.edu Mon Nov 27 13:06:52 2017 From: shorowitz at haverford.edu (Sarah Horowitz) Date: Mon, 27 Nov 2017 13:06:52 -0500 Subject: [Archivesspace_Users_Group] ILS and AS In-Reply-To: References: Message-ID: Hello, We are currently in the planning phases of a project to get all our ASpace records into our ILS; implementation will begin this winter. There has been a lot of data clean-up to make this possible; we're still trying to come up with a work-around for the fact that beyond the first author, the exporter throws everything into one 7xx field rather than separating each of them out. This is a very important project for us, as many people are more likely to discover our collections through our ILS/discovery layer than through the ASpace site itself. I would love to see some support from the Integrations team for projects like this. All the best, Sarah On Mon, Nov 27, 2017 at 12:57 PM, Jason Loeffler wrote: > Hi Shelley, > > This topic has been discussed recently in Integrations > meetings, > though, given team members current commitments, we temporarily dropped the > discussion. > > At the Academy's New York office, we're currently using a few custom tools > to map ArchivesSpace resource component JSON to MARC bibliographic records. > The latest version of ArchivesSpace has an OAI-PMH MARC responder. If your > ILS has an OAI-PMH client that may be worth exploring. Reconciling subject > and named authorities between the two systems is particularly tricky. Happy > to discuss this in more detail should the occasion arise. > > I'm curious to know whether other institutions are grappling with this use > case. If there's a critical mass of support, perhaps the Integrations team > should take this matter up in the future. > > Regards, Jason > > Jason Loeffler > Technology Consultant | The American Academy in Rome > Minor Science | Application Development & Metadata Strategy > Brooklyn, New York > jason at minorscience.com > (347) 405-0826 > minorscience (Skype) > > On Mon, Nov 27, 2017 at 12:08 PM, Shelley M. Hayreh > wrote: > >> Hello AS community, >> >> I'm serving on an implementation task-force reviewing how the adoption of >> ArchivesSpace might change various workflows currently in place. A couple >> of questions have arisen that I'm hoping the AS community can speak to: >> >> >> -Is anyone in the community using ArchivesSpace to populate their >> catalog/ILS? >> >> >> -Can AS contribute directly to OCLC or ArchivesGrid, therefore bypassing >> the ILS? >> >> >> Thank you! >> >> Shelley >> >> -- >> Shelley Hayreh >> Avery Archivist >> Avery Architectural and Fine Arts Library >> 1172 Amsterdam Avenue MC0301 >> New York, NY 10027 >> 212-854-0760 <(212)%20854-0760> >> Web:http://library.columbia.edu/indiv/avery/da.html >> >> >> >> _______________________________________________ >> Archivesspace_Users_Group mailing list >> Archivesspace_Users_Group at lyralists.lyrasis.org >> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group >> >> > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > -- Sarah Horowitz Curator of Rare Books and Manuscripts Head of Quaker & Special Collections Haverford College Libraries Haverford College 370 Lancaster Ave. Haverford, PA 19041 (610) 896-2948 shorowitz at haverford.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From Christine.Kim at lyrasis.org Mon Nov 27 13:18:07 2017 From: Christine.Kim at lyrasis.org (Christine Kim) Date: Mon, 27 Nov 2017 18:18:07 +0000 Subject: [Archivesspace_Users_Group] [Archivesspace_tac_uac] ArchivesSpace Open Call - Nov 29 at 2pm EST / 11am PST In-Reply-To: References: Message-ID: Hi everyone, This is just a friendly reminder about the upcoming open Zoom call this Wednesday! This is an informal online get together and has no set agenda or presentations. Please feel free to come with anything ArchivesSpace that is on your mind on November 29 at 2pm EST / 11am PST. Potential topics open for discussion include: * ASpace training - ideas or requests for advanced topics? * Staff Interface Enhancement Working Group recommendations - thoughts or feedback? * Regional Forums - help us name this! * Cool plugins you are working on? * Fun collection arrangement projects? * The conversation is open! We?ll start here and see where we end up. Anything you?d like to share - ideas, news, questions - is welcome! Information about joining this call is available on this page: http://archivesspace.org/open-zoom-nov/. We look forward to seeing you on Wednesday! Best wishes, Kim Christine Kim ArchivesSpace Community Engagement Coordinator christine.kim at lyrasis.org 800.999.8558 x4820 404.592.4820 Skype: ckim.lyrasis From: archivesspace_tac_uac-bounces at lyralists.lyrasis.org [mailto:archivesspace_tac_uac-bounces at lyralists.lyrasis.org] On Behalf Of Christine Kim Sent: Friday, November 3, 2017 12:15 PM To: archivesspace_users_group at lyralists.lyrasis.org; archivesspace_member_reps at lyralists.lyrasis.org; archivesspace_bot_members at lyralists.lyrasis.org; archivesspace_tac_uac at lyralists.lyrasis.org Subject: [Archivesspace_tac_uac] ArchivesSpace Open Call - Nov 29 at 2pm EST / 11am PST Dear ArchivesSpace members, It?s been an exciting and busy year for all of us! As we approach the end of the calendar year, we would love to get a better sense of your ArchivesSpace experience, as well as give you a chance to ask the program team and each other questions. We are hosting an informal Zoom call on November 29 at 2-3pm EST (11am-12pm PST) so we can hear updates from each other and encourage group discussion. You will be able to join by either computer or phone. Our hope is to provide a space to surface news, ideas, and challenges. This might be an especially good chance to talk about non-technical questions or ideas that you weren?t quite sure about posting on the Users Group listserv but really would like help with from us or your peers. Here are the details of joining the call: Join from PC, Mac, Linux, iOS or Android: https://zoom.us/j/804518729 Or iPhone one-tap : US: +16468769923,,804518729# or +16699006833,,804518729# Or Telephone? Dial(for higher quality, dial a number based on your current location)? US: +1 646 876 9923 or +1 669 900 6833 or +1 408 638 0968 Meeting ID: 804 518 729 International numbers available: https://zoom.us/zoomconference?m=-CnZdNUzB4VhAipYXVQs3X1IOX8LOfFC If you have any questions about this call, please email Kim at christine.kim at lyrasis.org. We look forward to ?seeing? you there! -------------- next part -------------- An HTML attachment was scrubbed... URL: From seth.shaw at unlv.edu Mon Nov 27 13:48:51 2017 From: seth.shaw at unlv.edu (Seth Shaw) Date: Mon, 27 Nov 2017 10:48:51 -0800 Subject: [Archivesspace_Users_Group] ILS and AS In-Reply-To: References: Message-ID: Our library is in the middle of a migration to ALMA and Primo. When we migrate from AS 1.5.4 to 2.x (probably late December) we plan to start using the OAI-PMH endpoint for archival resources. Our Special Collections Metadata Librarian is also looking for ways to reconcile the ArchivesSpace Agents and Subjects with Primo (and ContentDM and a local authority database). On Mon, Nov 27, 2017 at 10:06 AM, Sarah Horowitz wrote: > Hello, > > We are currently in the planning phases of a project to get all our ASpace > records into our ILS; implementation will begin this winter. There has been > a lot of data clean-up to make this possible; we're still trying to come up > with a work-around for the fact that beyond the first author, the exporter > throws everything into one 7xx field rather than separating each of them > out. > > This is a very important project for us, as many people are more likely to > discover our collections through our ILS/discovery layer than through the > ASpace site itself. I would love to see some support from the Integrations > team for projects like this. > > All the best, > Sarah > > On Mon, Nov 27, 2017 at 12:57 PM, Jason Loeffler > wrote: > >> Hi Shelley, >> >> This topic has been discussed recently in Integrations >> meetings, >> though, given team members current commitments, we temporarily dropped the >> discussion. >> >> At the Academy's New York office, we're currently using a few custom >> tools to map ArchivesSpace resource component JSON to MARC bibliographic >> records. The latest version of ArchivesSpace has an OAI-PMH MARC responder. >> If your ILS has an OAI-PMH client that may be worth exploring. Reconciling >> subject and named authorities between the two systems is particularly >> tricky. Happy to discuss this in more detail should the occasion arise. >> >> I'm curious to know whether other institutions are grappling with this >> use case. If there's a critical mass of support, perhaps the Integrations >> team should take this matter up in the future. >> >> Regards, Jason >> >> Jason Loeffler >> Technology Consultant | The American Academy in Rome >> Minor Science | Application Development & Metadata Strategy >> Brooklyn, New York >> jason at minorscience.com >> (347) 405-0826 >> minorscience (Skype) >> >> On Mon, Nov 27, 2017 at 12:08 PM, Shelley M. Hayreh >> wrote: >> >>> Hello AS community, >>> >>> I'm serving on an implementation task-force reviewing how the adoption >>> of ArchivesSpace might change various workflows currently in place. A >>> couple of questions have arisen that I'm hoping the AS community can speak >>> to: >>> >>> >>> -Is anyone in the community using ArchivesSpace to populate their >>> catalog/ILS? >>> >>> >>> -Can AS contribute directly to OCLC or ArchivesGrid, therefore bypassing >>> the ILS? >>> >>> >>> Thank you! >>> >>> Shelley >>> >>> -- >>> Shelley Hayreh >>> Avery Archivist >>> Avery Architectural and Fine Arts Library >>> 1172 Amsterdam Avenue MC0301 >>> New York, NY 10027 >>> 212-854-0760 <(212)%20854-0760> >>> Web:http://library.columbia.edu/indiv/avery/da.html >>> >>> >>> >>> _______________________________________________ >>> Archivesspace_Users_Group mailing list >>> Archivesspace_Users_Group at lyralists.lyrasis.org >>> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group >>> >>> >> >> _______________________________________________ >> Archivesspace_Users_Group mailing list >> Archivesspace_Users_Group at lyralists.lyrasis.org >> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group >> >> > > > -- > Sarah Horowitz > Curator of Rare Books and Manuscripts > Head of Quaker & Special Collections > Haverford College Libraries > Haverford College > 370 Lancaster Ave. > Haverford, PA 19041 > (610) 896-2948 > shorowitz at haverford.edu > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > -------------- next part -------------- An HTML attachment was scrubbed... URL: From cpeterson at smith.edu Mon Nov 27 13:49:34 2017 From: cpeterson at smith.edu (Christie Peterson) Date: Mon, 27 Nov 2017 18:49:34 +0000 Subject: [Archivesspace_Users_Group] ILS and AS In-Reply-To: References: Message-ID: Hello, My medium-range plan is that once we turn on the ASpace PUI, we'll include it in our library's main discovery layer as another area of the "bento" results layout. However, I've been told that we need to keep producing MARC records because otherwise our collections won't get into OCLC/WorldCat. If someone has or dreams of a method that achieves this goal without the overhead of MARC record creation and maintenance, I would love to hear more. Thanks, Christie Peterson On Mon, Nov 27, 2017 at 1:07 PM Sarah Horowitz wrote: > Hello, > > We are currently in the planning phases of a project to get all our ASpace > records into our ILS; implementation will begin this winter. There has been > a lot of data clean-up to make this possible; we're still trying to come up > with a work-around for the fact that beyond the first author, the exporter > throws everything into one 7xx field rather than separating each of them > out. > > This is a very important project for us, as many people are more likely to > discover our collections through our ILS/discovery layer than through the > ASpace site itself. I would love to see some support from the Integrations > team for projects like this. > > All the best, > Sarah > > On Mon, Nov 27, 2017 at 12:57 PM, Jason Loeffler > wrote: > >> Hi Shelley, >> >> This topic has been discussed recently in Integrations >> meetings, >> though, given team members current commitments, we temporarily dropped the >> discussion. >> >> At the Academy's New York office, we're currently using a few custom >> tools to map ArchivesSpace resource component JSON to MARC bibliographic >> records. The latest version of ArchivesSpace has an OAI-PMH MARC responder. >> If your ILS has an OAI-PMH client that may be worth exploring. Reconciling >> subject and named authorities between the two systems is particularly >> tricky. Happy to discuss this in more detail should the occasion arise. >> >> I'm curious to know whether other institutions are grappling with this >> use case. If there's a critical mass of support, perhaps the Integrations >> team should take this matter up in the future. >> >> Regards, Jason >> >> Jason Loeffler >> Technology Consultant | The American Academy in Rome >> Minor Science | Application Development & Metadata Strategy >> Brooklyn, New York >> jason at minorscience.com >> (347) 405-0826 >> minorscience (Skype) >> >> On Mon, Nov 27, 2017 at 12:08 PM, Shelley M. Hayreh >> wrote: >> >>> Hello AS community, >>> >>> I'm serving on an implementation task-force reviewing how the adoption >>> of ArchivesSpace might change various workflows currently in place. A >>> couple of questions have arisen that I'm hoping the AS community can speak >>> to: >>> >>> >>> -Is anyone in the community using ArchivesSpace to populate their >>> catalog/ILS? >>> >>> >>> -Can AS contribute directly to OCLC or ArchivesGrid, therefore bypassing >>> the ILS? >>> >>> >>> Thank you! >>> >>> Shelley >>> >>> -- >>> Shelley Hayreh >>> Avery Archivist >>> Avery Architectural and Fine Arts Library >>> 1172 Amsterdam Avenue MC0301 >>> New York, NY 10027 >>> 212-854-0760 <(212)%20854-0760> >>> Web:http://library.columbia.edu/indiv/avery/da.html >>> >>> >>> >>> _______________________________________________ >>> Archivesspace_Users_Group mailing list >>> Archivesspace_Users_Group at lyralists.lyrasis.org >>> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group >>> >>> >> >> _______________________________________________ >> Archivesspace_Users_Group mailing list >> Archivesspace_Users_Group at lyralists.lyrasis.org >> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group >> >> > > > -- > Sarah Horowitz > Curator of Rare Books and Manuscripts > Head of Quaker & Special Collections > Haverford College Libraries > Haverford College > 370 Lancaster Ave. > Haverford, PA 19041 > (610) 896-2948 > shorowitz at haverford.edu > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > -- ? Christie S. Peterson Head of Technical Services for Special Collections Smith College Northampton, Mass. 413-585-2996 cpeterson at smith.edu pronouns: she/her/hers -------------- next part -------------- An HTML attachment was scrubbed... URL: From j at minorscience.com Mon Nov 27 14:12:37 2017 From: j at minorscience.com (Jason Loeffler) Date: Mon, 27 Nov 2017 14:12:37 -0500 Subject: [Archivesspace_Users_Group] ILS and AS In-Reply-To: References: Message-ID: Great to hear so much interest and support in ILS integration. Unless anyone has any other ideas, I propose putting out an open call to the community to garner interest in forming a working group to: - share information - flesh out use cases - define workflows - and, possibly, contribute to a specification for a plugin or core enhancements, should the need arise. Does anyone want to second this approach? Jason Loeffler Technology Consultant | The American Academy in Rome Minor Science | Application Development & Metadata Strategy Brooklyn, New York jason at minorscience.com (347) 405-0826 minorscience (Skype) On Mon, Nov 27, 2017 at 1:49 PM, Christie Peterson wrote: > Hello, > > My medium-range plan is that once we turn on the ASpace PUI, we'll include > it in our library's main discovery layer as another area of the "bento" > results layout. > > However, I've been told that we need to keep producing MARC records > because otherwise our collections won't get into OCLC/WorldCat. If someone > has or dreams of a method that achieves this goal without the overhead of > MARC record creation and maintenance, I would love to hear more. > > Thanks, > > Christie Peterson > > On Mon, Nov 27, 2017 at 1:07 PM Sarah Horowitz > wrote: > >> Hello, >> >> We are currently in the planning phases of a project to get all our >> ASpace records into our ILS; implementation will begin this winter. There >> has been a lot of data clean-up to make this possible; we're still trying >> to come up with a work-around for the fact that beyond the first author, >> the exporter throws everything into one 7xx field rather than separating >> each of them out. >> >> This is a very important project for us, as many people are more likely >> to discover our collections through our ILS/discovery layer than through >> the ASpace site itself. I would love to see some support from the >> Integrations team for projects like this. >> >> All the best, >> Sarah >> >> On Mon, Nov 27, 2017 at 12:57 PM, Jason Loeffler >> wrote: >> >>> Hi Shelley, >>> >>> This topic has been discussed recently in Integrations >>> meetings, >>> though, given team members current commitments, we temporarily dropped the >>> discussion. >>> >>> At the Academy's New York office, we're currently using a few custom >>> tools to map ArchivesSpace resource component JSON to MARC bibliographic >>> records. The latest version of ArchivesSpace has an OAI-PMH MARC responder. >>> If your ILS has an OAI-PMH client that may be worth exploring. Reconciling >>> subject and named authorities between the two systems is particularly >>> tricky. Happy to discuss this in more detail should the occasion arise. >>> >>> I'm curious to know whether other institutions are grappling with this >>> use case. If there's a critical mass of support, perhaps the Integrations >>> team should take this matter up in the future. >>> >>> Regards, Jason >>> >>> Jason Loeffler >>> Technology Consultant | The American Academy in Rome >>> Minor Science | Application Development & Metadata Strategy >>> Brooklyn, New York >>> jason at minorscience.com >>> (347) 405-0826 >>> minorscience (Skype) >>> >>> On Mon, Nov 27, 2017 at 12:08 PM, Shelley M. Hayreh >> > wrote: >>> >>>> Hello AS community, >>>> >>>> I'm serving on an implementation task-force reviewing how the adoption >>>> of ArchivesSpace might change various workflows currently in place. A >>>> couple of questions have arisen that I'm hoping the AS community can speak >>>> to: >>>> >>>> >>>> -Is anyone in the community using ArchivesSpace to populate their >>>> catalog/ILS? >>>> >>>> >>>> -Can AS contribute directly to OCLC or ArchivesGrid, therefore >>>> bypassing the ILS? >>>> >>>> >>>> Thank you! >>>> >>>> Shelley >>>> >>>> -- >>>> Shelley Hayreh >>>> Avery Archivist >>>> Avery Architectural and Fine Arts Library >>>> 1172 Amsterdam Avenue MC0301 >>>> New York, NY 10027 >>>> 212-854-0760 <(212)%20854-0760> >>>> Web:http://library.columbia.edu/indiv/avery/da.html >>>> >>>> >>>> >>>> _______________________________________________ >>>> Archivesspace_Users_Group mailing list >>>> Archivesspace_Users_Group at lyralists.lyrasis.org >>>> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group >>>> >>>> >>> >>> _______________________________________________ >>> Archivesspace_Users_Group mailing list >>> Archivesspace_Users_Group at lyralists.lyrasis.org >>> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group >>> >>> >> >> >> -- >> Sarah Horowitz >> Curator of Rare Books and Manuscripts >> Head of Quaker & Special Collections >> Haverford College Libraries >> Haverford College >> 370 Lancaster Ave. >> Haverford, PA 19041 >> (610) 896-2948 >> shorowitz at haverford.edu >> _______________________________________________ >> Archivesspace_Users_Group mailing list >> Archivesspace_Users_Group at lyralists.lyrasis.org >> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group >> > -- > ? > Christie S. Peterson > > Head of Technical Services for Special Collections > Smith College > Northampton, Mass. > 413-585-2996 <(413)%20585-2996> > cpeterson at smith.edu > > pronouns: she/her/hers > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > -------------- next part -------------- An HTML attachment was scrubbed... URL: From sh2309 at columbia.edu Mon Nov 27 14:34:10 2017 From: sh2309 at columbia.edu (Shelley M. Hayreh) Date: Mon, 27 Nov 2017 14:34:10 -0500 Subject: [Archivesspace_Users_Group] ILS and AS In-Reply-To: References: Message-ID: Yes, I strongly second that! Thank you Jason and all. On Mon, Nov 27, 2017 at 2:12 PM, Jason Loeffler wrote: > Great to hear so much interest and support in ILS integration. Unless > anyone has any other ideas, I propose putting out an open call to the > community to garner interest in forming a working group to: > > - share information > - flesh out use cases > - define workflows > - and, possibly, contribute to a specification for a plugin or core > enhancements, should the need arise. > > Does anyone want to second this approach? > > Jason Loeffler > Technology Consultant | The American Academy in Rome > Minor Science | Application Development & Metadata Strategy > Brooklyn, New York > jason at minorscience.com > (347) 405-0826 > minorscience (Skype) > > On Mon, Nov 27, 2017 at 1:49 PM, Christie Peterson > wrote: > >> Hello, >> >> My medium-range plan is that once we turn on the ASpace PUI, we'll >> include it in our library's main discovery layer as another area of the >> "bento" results layout. >> >> However, I've been told that we need to keep producing MARC records >> because otherwise our collections won't get into OCLC/WorldCat. If someone >> has or dreams of a method that achieves this goal without the overhead of >> MARC record creation and maintenance, I would love to hear more. >> >> Thanks, >> >> Christie Peterson >> >> On Mon, Nov 27, 2017 at 1:07 PM Sarah Horowitz >> wrote: >> >>> Hello, >>> >>> We are currently in the planning phases of a project to get all our >>> ASpace records into our ILS; implementation will begin this winter. There >>> has been a lot of data clean-up to make this possible; we're still trying >>> to come up with a work-around for the fact that beyond the first author, >>> the exporter throws everything into one 7xx field rather than separating >>> each of them out. >>> >>> This is a very important project for us, as many people are more likely >>> to discover our collections through our ILS/discovery layer than through >>> the ASpace site itself. I would love to see some support from the >>> Integrations team for projects like this. >>> >>> All the best, >>> Sarah >>> >>> On Mon, Nov 27, 2017 at 12:57 PM, Jason Loeffler >>> wrote: >>> >>>> Hi Shelley, >>>> >>>> This topic has been discussed recently in Integrations >>>> meetings, >>>> though, given team members current commitments, we temporarily dropped the >>>> discussion. >>>> >>>> At the Academy's New York office, we're currently using a few custom >>>> tools to map ArchivesSpace resource component JSON to MARC bibliographic >>>> records. The latest version of ArchivesSpace has an OAI-PMH MARC responder. >>>> If your ILS has an OAI-PMH client that may be worth exploring. Reconciling >>>> subject and named authorities between the two systems is particularly >>>> tricky. Happy to discuss this in more detail should the occasion arise. >>>> >>>> I'm curious to know whether other institutions are grappling with this >>>> use case. If there's a critical mass of support, perhaps the Integrations >>>> team should take this matter up in the future. >>>> >>>> Regards, Jason >>>> >>>> Jason Loeffler >>>> Technology Consultant | The American Academy in Rome >>>> Minor Science | Application Development & Metadata Strategy >>>> Brooklyn, New York >>>> jason at minorscience.com >>>> (347) 405-0826 >>>> minorscience (Skype) >>>> >>>> On Mon, Nov 27, 2017 at 12:08 PM, Shelley M. Hayreh < >>>> sh2309 at columbia.edu> wrote: >>>> >>>>> Hello AS community, >>>>> >>>>> I'm serving on an implementation task-force reviewing how the adoption >>>>> of ArchivesSpace might change various workflows currently in place. A >>>>> couple of questions have arisen that I'm hoping the AS community can speak >>>>> to: >>>>> >>>>> >>>>> -Is anyone in the community using ArchivesSpace to populate their >>>>> catalog/ILS? >>>>> >>>>> >>>>> -Can AS contribute directly to OCLC or ArchivesGrid, therefore >>>>> bypassing the ILS? >>>>> >>>>> >>>>> Thank you! >>>>> >>>>> Shelley >>>>> >>>>> -- >>>>> Shelley Hayreh >>>>> Avery Archivist >>>>> Avery Architectural and Fine Arts Library >>>>> 1172 Amsterdam Avenue MC0301 >>>>> New York, NY 10027 >>>>> 212-854-0760 <(212)%20854-0760> >>>>> Web:http://library.columbia.edu/indiv/avery/da.html >>>>> >>>>> >>>>> >>>>> _______________________________________________ >>>>> Archivesspace_Users_Group mailing list >>>>> Archivesspace_Users_Group at lyralists.lyrasis.org >>>>> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_ >>>>> users_group >>>>> >>>>> >>>> >>>> _______________________________________________ >>>> Archivesspace_Users_Group mailing list >>>> Archivesspace_Users_Group at lyralists.lyrasis.org >>>> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group >>>> >>>> >>> >>> >>> -- >>> Sarah Horowitz >>> Curator of Rare Books and Manuscripts >>> Head of Quaker & Special Collections >>> Haverford College Libraries >>> Haverford College >>> 370 Lancaster Ave. >>> Haverford, PA 19041 >>> (610) 896-2948 >>> shorowitz at haverford.edu >>> _______________________________________________ >>> Archivesspace_Users_Group mailing list >>> Archivesspace_Users_Group at lyralists.lyrasis.org >>> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group >>> >> -- >> ? >> Christie S. Peterson >> >> Head of Technical Services for Special Collections >> Smith College >> Northampton, Mass. >> 413-585-2996 <(413)%20585-2996> >> cpeterson at smith.edu >> >> pronouns: she/her/hers >> >> _______________________________________________ >> Archivesspace_Users_Group mailing list >> Archivesspace_Users_Group at lyralists.lyrasis.org >> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group >> >> > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > -- Shelley Hayreh Avery Archivist Avery Architectural and Fine Arts Library 1172 Amsterdam Avenue MC0301 New York, NY 10027 212-854-0760 Web:http://library.columbia.edu/indiv/avery/da.html -------------- next part -------------- An HTML attachment was scrubbed... URL: From pyzynski at fas.harvard.edu Mon Nov 27 14:34:54 2017 From: pyzynski at fas.harvard.edu (Pyzynski, Susan C.) Date: Mon, 27 Nov 2017 19:34:54 +0000 Subject: [Archivesspace_Users_Group] ILS and AS In-Reply-To: References: Message-ID: Hi Jason, I also heartily second this idea. We are just at the beginning stages of thinking about these exact questions here. At Houghton we need a record in Aleph (soon to be Alma) for invoice paying and managing offsite collections, to get a record in ASpace for accessioning/access, and have a record in OCLC/Worldcat so our holdings are represented accurately. We are trying to determine the most streamlined workflow(s) to achieve this, and also figure out the maintenance these records in 3 different places. While repositories needs differ somewhat, it sounds like we are all dealing with a fundamental issue, moving our metadata around in as streamlined and efficient a way possible. All the best, Susan Susan C. Pyzynski Associate Librarian of Houghton Library for Technical Services Harvard Library Harvard University Cambridge MA 02138 pyzynski at fas.harvard.edu From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Shelley M. Hayreh Sent: Monday, November 27, 2017 2:34 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] ILS and AS Yes, I strongly second that! Thank you Jason and all. On Mon, Nov 27, 2017 at 2:12 PM, Jason Loeffler > wrote: Great to hear so much interest and support in ILS integration. Unless anyone has any other ideas, I propose putting out an open call to the community to garner interest in forming a working group to: * share information * flesh out use cases * define workflows * and, possibly, contribute to a specification for a plugin or core enhancements, should the need arise. Does anyone want to second this approach? Jason Loeffler Technology Consultant | The American Academy in Rome Minor Science | Application Development & Metadata Strategy Brooklyn, New York jason at minorscience.com (347) 405-0826 minorscience (Skype) On Mon, Nov 27, 2017 at 1:49 PM, Christie Peterson > wrote: Hello, My medium-range plan is that once we turn on the ASpace PUI, we'll include it in our library's main discovery layer as another area of the "bento" results layout. However, I've been told that we need to keep producing MARC records because otherwise our collections won't get into OCLC/WorldCat. If someone has or dreams of a method that achieves this goal without the overhead of MARC record creation and maintenance, I would love to hear more. Thanks, Christie Peterson On Mon, Nov 27, 2017 at 1:07 PM Sarah Horowitz > wrote: Hello, We are currently in the planning phases of a project to get all our ASpace records into our ILS; implementation will begin this winter. There has been a lot of data clean-up to make this possible; we're still trying to come up with a work-around for the fact that beyond the first author, the exporter throws everything into one 7xx field rather than separating each of them out. This is a very important project for us, as many people are more likely to discover our collections through our ILS/discovery layer than through the ASpace site itself. I would love to see some support from the Integrations team for projects like this. All the best, Sarah On Mon, Nov 27, 2017 at 12:57 PM, Jason Loeffler > wrote: Hi Shelley, This topic has been discussed recently in Integrations meetings, though, given team members current commitments, we temporarily dropped the discussion. At the Academy's New York office, we're currently using a few custom tools to map ArchivesSpace resource component JSON to MARC bibliographic records. The latest version of ArchivesSpace has an OAI-PMH MARC responder. If your ILS has an OAI-PMH client that may be worth exploring. Reconciling subject and named authorities between the two systems is particularly tricky. Happy to discuss this in more detail should the occasion arise. I'm curious to know whether other institutions are grappling with this use case. If there's a critical mass of support, perhaps the Integrations team should take this matter up in the future. Regards, Jason Jason Loeffler Technology Consultant | The American Academy in Rome Minor Science | Application Development & Metadata Strategy Brooklyn, New York jason at minorscience.com (347) 405-0826 minorscience (Skype) On Mon, Nov 27, 2017 at 12:08 PM, Shelley M. Hayreh > wrote: Hello AS community, I'm serving on an implementation task-force reviewing how the adoption of ArchivesSpace might change various workflows currently in place. A couple of questions have arisen that I'm hoping the AS community can speak to: -Is anyone in the community using ArchivesSpace to populate their catalog/ILS? -Can AS contribute directly to OCLC or ArchivesGrid, therefore bypassing the ILS? Thank you! Shelley -- Shelley Hayreh Avery Archivist Avery Architectural and Fine Arts Library 1172 Amsterdam Avenue MC0301 New York, NY 10027 212-854-0760 Web:http://library.columbia.edu/indiv/avery/da.html _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Sarah Horowitz Curator of Rare Books and Manuscripts Head of Quaker & Special Collections Haverford College Libraries Haverford College 370 Lancaster Ave. Haverford, PA 19041 (610) 896-2948 shorowitz at haverford.edu _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- ? Christie S. Peterson Head of Technical Services for Special Collections Smith College Northampton, Mass. 413-585-2996 cpeterson at smith.edu pronouns: she/her/hers _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Shelley Hayreh Avery Archivist Avery Architectural and Fine Arts Library 1172 Amsterdam Avenue MC0301 New York, NY 10027 212-854-0760 Web:http://library.columbia.edu/indiv/avery/da.html -------------- next part -------------- An HTML attachment was scrubbed... URL: From cwel at umich.edu Mon Nov 27 14:47:38 2017 From: cwel at umich.edu (Caitlin Wells) Date: Mon, 27 Nov 2017 14:47:38 -0500 Subject: [Archivesspace_Users_Group] ILS and AS In-Reply-To: References: Message-ID: I definitely support this! We're currently trying to figure out a way to translate the exported MARCXML from v. 1.5.4 for import into Aleph, and I'd love to hear what everyone else is doing. Caitlin -- Caitlin R. Wells Collection Services Librarian, Special Collections Library University of Michigan, Ann Arbor 48109 P: (734) 763-7901 On Mon, Nov 27, 2017 at 2:34 PM, Pyzynski, Susan C. < pyzynski at fas.harvard.edu> wrote: > Hi Jason, > > > > I also heartily second this idea. We are just at the beginning stages of > thinking about these exact questions here. At Houghton we need a record in > Aleph (soon to be Alma) for invoice paying and managing offsite > collections, to get a record in ASpace for accessioning/access, and have a > record in OCLC/Worldcat so our holdings are represented accurately. We are > trying to determine the most streamlined workflow(s) to achieve this, and > also figure out the maintenance these records in 3 different places. > > > > While repositories needs differ somewhat, it sounds like we are all > dealing with a fundamental issue, moving our metadata around in as > streamlined and efficient a way possible. > > > > All the best, > > Susan > > > > > > Susan C. Pyzynski > > Associate Librarian of Houghton Library for Technical Services > > Harvard Library > > Harvard University > > Cambridge MA 02138 > > pyzynski at fas.harvard.edu > > > > > > *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto: > archivesspace_users_group-bounces at lyralists.lyrasis.org] *On Behalf Of *Shelley > M. Hayreh > *Sent:* Monday, November 27, 2017 2:34 PM > *To:* Archivesspace Users Group lyralists.lyrasis.org> > *Subject:* Re: [Archivesspace_Users_Group] ILS and AS > > > > Yes, I strongly second that! Thank you Jason and all. > > > > On Mon, Nov 27, 2017 at 2:12 PM, Jason Loeffler > wrote: > > Great to hear so much interest and support in ILS integration. Unless > anyone has any other ideas, I propose putting out an open call to the > community to garner interest in forming a working group to: > > - share information > - flesh out use cases > - define workflows > - and, possibly, contribute to a specification for a plugin or core > enhancements, should the need arise. > > Does anyone want to second this approach? > > > > Jason Loeffler > > Technology Consultant | The American Academy in Rome > > Minor Science | Application Development & Metadata Strategy > > Brooklyn, New York > > jason at minorscience.com > > (347) 405-0826 > > minorscience (Skype) > > > > On Mon, Nov 27, 2017 at 1:49 PM, Christie Peterson > wrote: > > Hello, > > > > My medium-range plan is that once we turn on the ASpace PUI, we'll include > it in our library's main discovery layer as another area of the "bento" > results layout. > > > > However, I've been told that we need to keep producing MARC records > because otherwise our collections won't get into OCLC/WorldCat. If someone > has or dreams of a method that achieves this goal without the overhead of > MARC record creation and maintenance, I would love to hear more. > > > > Thanks, > > > > Christie Peterson > > > > On Mon, Nov 27, 2017 at 1:07 PM Sarah Horowitz > wrote: > > Hello, > > > > We are currently in the planning phases of a project to get all our ASpace > records into our ILS; implementation will begin this winter. There has been > a lot of data clean-up to make this possible; we're still trying to come up > with a work-around for the fact that beyond the first author, the exporter > throws everything into one 7xx field rather than separating each of them > out. > > > > This is a very important project for us, as many people are more likely to > discover our collections through our ILS/discovery layer than through the > ASpace site itself. I would love to see some support from the Integrations > team for projects like this. > > > > All the best, > > Sarah > > > > On Mon, Nov 27, 2017 at 12:57 PM, Jason Loeffler > wrote: > > Hi Shelley, > > > > This topic has been discussed recently in Integrations > meetings, > though, given team members current commitments, we temporarily dropped the > discussion. > > > > At the Academy's New York office, we're currently using a few custom tools > to map ArchivesSpace resource component JSON to MARC bibliographic records. > The latest version of ArchivesSpace has an OAI-PMH MARC responder. If your > ILS has an OAI-PMH client that may be worth exploring. Reconciling subject > and named authorities between the two systems is particularly tricky. Happy > to discuss this in more detail should the occasion arise. > > > > I'm curious to know whether other institutions are grappling with this use > case. If there's a critical mass of support, perhaps the Integrations team > should take this matter up in the future. > > > > Regards, Jason > > > Jason Loeffler > > Technology Consultant | The American Academy in Rome > > Minor Science | Application Development & Metadata Strategy > > Brooklyn, New York > > jason at minorscience.com > > (347) 405-0826 > > minorscience (Skype) > > > > On Mon, Nov 27, 2017 at 12:08 PM, Shelley M. Hayreh > wrote: > > Hello AS community, > > I'm serving on an implementation task-force reviewing how the adoption of > ArchivesSpace might change various workflows currently in place. A couple > of questions have arisen that I'm hoping the AS community can speak to: > > > > -Is anyone in the community using ArchivesSpace to populate their > catalog/ILS? > > > > -Can AS contribute directly to OCLC or ArchivesGrid, therefore bypassing > the ILS? > > > > Thank you! > > > > Shelley > > -- > > Shelley Hayreh > > Avery Archivist > > Avery Architectural and Fine Arts Library > > 1172 Amsterdam Avenue MC0301 > > New York, NY 10027 > > 212-854-0760 <(212)%20854-0760> > > Web:http://library.columbia.edu/indiv/avery/da.html > > > > > > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > > > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > > > > -- > > Sarah Horowitz > > Curator of Rare Books and Manuscripts > Head of Quaker & Special Collections > > Haverford College Libraries > Haverford College > > 370 Lancaster Ave. > > Haverford, PA 19041 > (610) 896-2948 > > shorowitz at haverford.edu > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > > -- > > ? > > Christie S. Peterson > > > > Head of Technical Services for Special Collections > > Smith College > > Northampton, Mass. > > 413-585-2996 <(413)%20585-2996> > > cpeterson at smith.edu > > > > pronouns: she/her/hers > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > > > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > > > > > -- > > Shelley Hayreh > > Avery Archivist > > Avery Architectural and Fine Arts Library > > 1172 Amsterdam Avenue MC0301 > > New York, NY 10027 > > 212-854-0760 <(212)%20854-0760> > > Web:http://library.columbia.edu/indiv/avery/da.html > > > > > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > -- Caitlin R. Wells Collection Services Librarian, Special Collections Library University of Michigan, Ann Arbor 48109 P: (734) 763-7901 -------------- next part -------------- An HTML attachment was scrubbed... URL: From Kevin.Clair at du.edu Mon Nov 27 15:20:31 2017 From: Kevin.Clair at du.edu (Kevin Clair) Date: Mon, 27 Nov 2017 20:20:31 +0000 Subject: [Archivesspace_Users_Group] memory issues with v2.2.1 Message-ID: Hello, Has anyone on the list who has upgraded to version 2.2.1 noticed ArchivesSpace maxing out their system's CPU or memory usage? We upgraded on Wednesday and have had to restart our server twice today due to Java heap space errors. It doesn't appear to be running an index, and I can't see anything else in the logs that might be prompting this. Thanks for any help! -k -------------- next part -------------- An HTML attachment was scrubbed... URL: From jaearick at colby.edu Tue Nov 28 11:52:01 2017 From: jaearick at colby.edu (Jeff Earickson) Date: Tue, 28 Nov 2017 11:52:01 -0500 Subject: [Archivesspace_Users_Group] AS upgrade from 1.5.3->2.2.1 blew up, help. Message-ID: All, Per the instructions at http://archivesspace.github.io/archivesspace/user/upgrading-to-a-new-release-of-archivesspace/ I upgraded from 1.5.3 to 2.2.1 this morning. The database conversion went fine. Now I cannot get AS restarted, the logs say: E, [2017-11-28T10:22:03.545378 #9290] ERROR -- : Thread-2000: ***** DATABASE CONNECTION FAILED ***** ArchivesSpace could not connect to your specified database URL (jdbc:mysql:// vrpmysql2.colby.edu:3306/archivesspace?user=[REDACTED]&password=[REDACTED]&useSSL=false&useUnicode=true&characterEncoding=UTF-8 ). Please check your configuration and try again. ======================================================================== A trace file has been written to the following location: /opt/archivesspace-v2.2.1/data/tmp/aspace_diagnostic_1511882523.txt This file contains information that will assist developers in diagnosing problems with your ArchivesSpace installation. Please review the file's contents for sensitive information (such as passwords) that you might not want to share. ======================================================================== Nov 28, 2017 10:22:03 AM org.eclipse.jetty.server.handler.ContextHandler$Context log INFO: An exception happened during JRuby-Rack startup Database connection failed --- System jruby 9.1.8.0 (2.3.1) 2017-03-06 90fc7ab OpenJDK 64-Bit Server VM 25.151-b12 on 1.8.0_151-b12 +jit [linux-x86_64] Time: 2017-11-28 10:22:03 -0500 Server: jetty/8.1.5.v20120716 jruby.home: uri:classloader://META-INF/jruby.home --- Context Init Parameters: jruby.compat.version = 1.9 jruby.max.runtimes = 1 jruby.min.runtimes = 1 public.root = / rack.env = production --- Backtrace RuntimeError: Database connection failed block in ArchivesSpaceService at /opt/archivesspace-v2.2.1/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/main.rb:101 configure at /opt/archivesspace/gems/gems/sinatra-1.4.7/lib/sinatra/base.rb:1411 at /opt/archivesspace-v2.2.1/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/main.rb:78
at /opt/archivesspace-v2.2.1/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/main.rb:38 require at org/jruby/RubyKernel.java:961 require at uri:classloader:/META-INF/jruby.home/lib/ruby/stdlib/rubygems/core_ext/kernel_require.rb:55 block in (root) at /opt/archivesspace-v2.2.1/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/ config.ru:1 instance_eval at org/jruby/RubyBasicObject.java:1687 (root) at /opt/archivesspace-v2.2.1/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/ config.ru:4
at uri:classloader:/vendor/rack-1.5.5/rack/builder.rb:55 start_server at launcher/launcher.rb:92 main at launcher/launcher.rb:157
at launcher/launcher.rb:261 I huddled with my DB guy and he says that there is nothing wrong with the database. He could connect to it with the username and password. The other thing I did in the upgrade was move mysql-connector-java-5.1.40 to 5.1.44, putting the mysql jar file in the lib subdir in 2.2.1. What's wrong? How to fix? I have the diagnostic file available. My system: Redhat 7.4, java-1.8.0-openjdk-1.8.0.151-1 installed via rpm. Jeff Earickson Colby College -------------- next part -------------- An HTML attachment was scrubbed... URL: From jsteele at jhu.edu Tue Nov 28 11:57:20 2017 From: jsteele at jhu.edu (Jordon Steele) Date: Tue, 28 Nov 2017 16:57:20 +0000 Subject: [Archivesspace_Users_Group] Linking related accessions below collection level Message-ID: <0d908e0276ca4ba5804e56e6685e7946@esgmtwex18.win.ad.jhu.edu> Hi all, We have an interest in linking archival objects (i.e. the levels below collection level) in resource records back to the accessions they came from. The situation that precipitated discussion about this possibility was that we have one series of materials that is associated with multiple accession records. Unless I'm missing something, the only way one can currently link to accessions from resource records is at the collection level. There is no "Related accessions" feature at levels below that. The way we're doing this now is creating an accruals note at the appropriate level and typing the accession number into the free text field, but having a direct link between the two would be handy. For born-digital collections, we are also linking the original containers from which the digital content came to the appropriate level in the resource record using the instance module. I'm wondering if others in the community have discussed or considered this before. Thanks! Best, Jordon Jordon Steele Hodson Curator of the University Archives Special Collections The Sheridan Libraries Johns Hopkins University 3400 N Charles St Baltimore, MD 21218 410-516-5493 jsteele at jhu.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From Kevin.Clair at du.edu Tue Nov 28 12:03:10 2017 From: Kevin.Clair at du.edu (Kevin Clair) Date: Tue, 28 Nov 2017 17:03:10 +0000 Subject: [Archivesspace_Users_Group] Linking related accessions below collection level In-Reply-To: <0d908e0276ca4ba5804e56e6685e7946@esgmtwex18.win.ad.jhu.edu> References: <0d908e0276ca4ba5804e56e6685e7946@esgmtwex18.win.ad.jhu.edu> Message-ID: Hello, We would also be interested in this; it's one of the features we lost in migrating from our last system (besides batch editing) that gets requested the most. We're currently capturing this information in the Disposition Note of each Accession record, but we would definitely like to link to accessioned materials more directly than just at the Resource level. -k From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Jordon Steele Sent: Tuesday, November 28, 2017 9:57 AM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Linking related accessions below collection level Hi all, We have an interest in linking archival objects (i.e. the levels below collection level) in resource records back to the accessions they came from. The situation that precipitated discussion about this possibility was that we have one series of materials that is associated with multiple accession records. Unless I'm missing something, the only way one can currently link to accessions from resource records is at the collection level. There is no "Related accessions" feature at levels below that. The way we're doing this now is creating an accruals note at the appropriate level and typing the accession number into the free text field, but having a direct link between the two would be handy. For born-digital collections, we are also linking the original containers from which the digital content came to the appropriate level in the resource record using the instance module. I'm wondering if others in the community have discussed or considered this before. Thanks! Best, Jordon Jordon Steele Hodson Curator of the University Archives Special Collections The Sheridan Libraries Johns Hopkins University 3400 N Charles St Baltimore, MD 21218 410-516-5493 jsteele at jhu.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From jazairi at bc.edu Tue Nov 28 12:13:52 2017 From: jazairi at bc.edu (Adam Jazairi) Date: Tue, 28 Nov 2017 12:13:52 -0500 Subject: [Archivesspace_Users_Group] AS upgrade from 1.5.3->2.2.1 blew up, help. In-Reply-To: References: Message-ID: Hi Jeff, Could you try switching back to mysql-connector-java-5.1.40 or mysql-connector-java-5.1.39 and see if that fixes it? We've had problems in the past with versions above 5.1.40. Adam On Tue, Nov 28, 2017 at 11:52 AM, Jeff Earickson wrote: > All, > > Per the instructions at http://archivesspace.github.io/archivesspace/user/ > upgrading-to-a-new-release-of-archivesspace/ I upgraded from 1.5.3 to > 2.2.1 this morning. The database conversion went fine. > > Now I cannot get AS restarted, the logs say: > > E, [2017-11-28T10:22:03.545378 #9290] ERROR -- : Thread-2000: ***** > DATABASE CONNECTION FAILED ***** > > ArchivesSpace could not connect to your specified database URL > (jdbc:mysql://vrpmysql2.colby.edu:3306/archivesspace?user=[ > REDACTED]&password=[REDACTED]&useSSL=false&useUnicode=true& > characterEncoding=UTF-8). > > Please check your configuration and try again. > ======================================================================== > A trace file has been written to the following location: > /opt/archivesspace-v2.2.1/data/tmp/aspace_diagnostic_1511882523.txt > > This file contains information that will assist developers in diagnosing > problems with your ArchivesSpace installation. Please review the file's > contents for sensitive information (such as passwords) that you might not > want to share. > ======================================================================== > Nov 28, 2017 10:22:03 AM org.eclipse.jetty.server.handler.ContextHandler$Context > log > INFO: An exception happened during JRuby-Rack startup > Database connection failed > --- System > jruby 9.1.8.0 (2.3.1) 2017-03-06 90fc7ab OpenJDK 64-Bit Server VM > 25.151-b12 on 1.8.0_151-b12 +jit [linux-x86_64] > Time: 2017-11-28 10:22:03 -0500 > Server: jetty/8.1.5.v20120716 > jruby.home: uri:classloader://META-INF/jruby.home > > --- Context Init Parameters: > jruby.compat.version = 1.9 > jruby.max.runtimes = 1 > jruby.min.runtimes = 1 > public.root = / > rack.env = production > > --- Backtrace > RuntimeError: Database connection failed > block in ArchivesSpaceService at /opt/archivesspace-v2.2.1/ > data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB- > INF/app/main.rb:101 > configure at /opt/archivesspace/gems/gems/ > sinatra-1.4.7/lib/sinatra/base.rb:1411 > at /opt/archivesspace-v2.2.1/ > data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB- > INF/app/main.rb:78 >
at /opt/archivesspace-v2.2.1/ > data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB- > INF/app/main.rb:38 > require at org/jruby/RubyKernel.java:961 > require at uri:classloader:/META-INF/ > jruby.home/lib/ruby/stdlib/rubygems/core_ext/kernel_require.rb:55 > block in (root) at /opt/archivesspace-v2.2.1/ > data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/config.ru:1 > instance_eval at org/jruby/RubyBasicObject.java:1687 > (root) at /opt/archivesspace-v2.2.1/ > data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/config.ru:4 >
at uri:classloader:/vendor/rack- > 1.5.5/rack/builder.rb:55 > start_server at launcher/launcher.rb:92 > main at launcher/launcher.rb:157 >
at launcher/launcher.rb:261 > > I huddled with my DB guy and he says that there is nothing wrong with the > database. He could connect to it with the username and password. > > The other thing I did in the upgrade was move mysql-connector-java-5.1.40 > to 5.1.44, putting the mysql jar file in the lib subdir in 2.2.1. > > What's wrong? How to fix? I have the diagnostic file available. > > My system: Redhat 7.4, java-1.8.0-openjdk-1.8.0.151-1 installed via rpm. > > Jeff Earickson > Colby College > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > -- Adam Jazairi Digital Library Applications Developer Boston College (617) 552-1404 adam.jazairi at bc.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From lwoodford at jhu.edu Tue Nov 28 12:33:33 2017 From: lwoodford at jhu.edu (Lora Woodford) Date: Tue, 28 Nov 2017 17:33:33 +0000 Subject: [Archivesspace_Users_Group] Linking related accessions below collection level In-Reply-To: References: <0d908e0276ca4ba5804e56e6685e7946@esgmtwex18.win.ad.jhu.edu> Message-ID: <84C69A74-5AE5-4262-992A-9F0169F6F99E@jhu.edu> I did this (when that granular level of linkage was warranted) at my former institution by creating a ?processed? event record from the accession record that linked to the resulting archival object (which can be most easily found by typing the archival object?s URI into the type ahead box under linked records). We did this infrequently, but it was helpful when we wanted to find just that one particular copy of a circular (of which we may have had many copies in an artificial collection) that was donated by a VIP. But, yes, events do allow you to link from accession records to archival object records, and vice versa. Lora -- Lora J. Woodford The Sheridan Libraries Johns Hopkins University 3400 North Charles Street Baltimore, MD 21228 (410) 516-5898 lwoodford at jhu.edu From: on behalf of Kevin Clair Reply-To: Archivesspace Users Group Date: Tuesday, November 28, 2017 at 12:14 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Linking related accessions below collection level Hello, We would also be interested in this; it?s one of the features we lost in migrating from our last system (besides batch editing) that gets requested the most. We?re currently capturing this information in the Disposition Note of each Accession record, but we would definitely like to link to accessioned materials more directly than just at the Resource level. -k From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Jordon Steele Sent: Tuesday, November 28, 2017 9:57 AM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Linking related accessions below collection level Hi all, We have an interest in linking archival objects (i.e. the levels below collection level) in resource records back to the accessions they came from. The situation that precipitated discussion about this possibility was that we have one series of materials that is associated with multiple accession records. Unless I?m missing something, the only way one can currently link to accessions from resource records is at the collection level. There is no ?Related accessions? feature at levels below that. The way we?re doing this now is creating an accruals note at the appropriate level and typing the accession number into the free text field, but having a direct link between the two would be handy. For born-digital collections, we are also linking the original containers from which the digital content came to the appropriate level in the resource record using the instance module. I?m wondering if others in the community have discussed or considered this before. Thanks! Best, Jordon Jordon Steele Hodson Curator of the University Archives Special Collections The Sheridan Libraries Johns Hopkins University 3400 N Charles St Baltimore, MD 21218 410-516-5493 jsteele at jhu.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From VivianLea.Solek at Kofc.Org Tue Nov 28 12:37:57 2017 From: VivianLea.Solek at Kofc.Org (VivianLea.Solek at Kofc.Org) Date: Tue, 28 Nov 2017 12:37:57 -0500 Subject: [Archivesspace_Users_Group] Linking related accessions below collection level In-Reply-To: <0d908e0276ca4ba5804e56e6685e7946@esgmtwex18.win.ad.jhu.edu> References: <0d908e0276ca4ba5804e56e6685e7946@esgmtwex18.win.ad.jhu.edu> Message-ID: Hi Jordon, I would be interested in this functionality. I seldom get a complete record group in one accession, so I am constantly adding accessions to my record groups. Sign me up as someone willing to push for this functionality! Sincerely, VivianLea VivianLea Solek Archivist Knights of Columbus Supreme Council Archives Knights of Columbus Museum 1 State Street New Haven, CT 06511-6702 Phone 203 752-4578 Fax 203 865-0351 From: Jordon Steele To: Archivesspace Users Group , Date: 11/28/2017 11:57 AM Subject: [Archivesspace_Users_Group] Linking related accessions below collection level Sent by: archivesspace_users_group-bounces at lyralists.lyrasis.org Hi all, We have an interest in linking archival objects (i.e. the levels below collection level) in resource records back to the accessions they came from. The situation that precipitated discussion about this possibility was that we have one series of materials that is associated with multiple accession records. Unless I?m missing something, the only way one can currently link to accessions from resource records is at the collection level. There is no ?Related accessions? feature at levels below that. The way we?re doing this now is creating an accruals note at the appropriate level and typing the accession number into the free text field, but having a direct link between the two would be handy. For born-digital collections, we are also linking the original containers from which the digital content came to the appropriate level in the resource record using the instance module. I?m wondering if others in the community have discussed or considered this before. Thanks! Best, Jordon Jordon Steele Hodson Curator of the University Archives Special Collections The Sheridan Libraries Johns Hopkins University 3400 N Charles St Baltimore, MD 21218 410-516-5493 jsteele at jhu.edu _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=DwICAg&c=C90XguLnqhMT2ADRaOs3gQ&r=balEICFvGrVJ8Sr6vcdFtVtZaJWT42A5myJ4zXSQILc&m=zrLa9yi6Jz939dKTz3tRUTucZ7ONMd-S1nBNWY_f7lY&s=BR3jeXZt1A7AoWvxkDjYNt9Y8PigD1yLpwGadXpKZWI&e= CONFIDENTIALITY NOTICE: This message and any attachments may contain confidential, proprietary or legally privileged information and is intended only for the use of the addressee or addressees named above for its intended purpose. 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Name: graycol.gif Type: image/gif Size: 105 bytes Desc: not available URL: From mang.sun at rice.edu Tue Nov 28 12:53:46 2017 From: mang.sun at rice.edu (Mang Sun) Date: Tue, 28 Nov 2017 11:53:46 -0600 Subject: [Archivesspace_Users_Group] AS upgrade from 1.5.3->2.2.1 blew up, help. In-Reply-To: References: Message-ID: Our running v2.2.1 test instance uses the v5.1.34 one. Mang Rice U. On 11/28/2017 11:13 AM, Adam Jazairi wrote: > Hi Jeff, > > Could you try switching back to mysql-connector-java-5.1.40 or > mysql-connector-java-5.1.39 and see if that fixes it? We've had > problems in the past with versions above 5.1.40. > > Adam > > On Tue, Nov 28, 2017 at 11:52 AM, Jeff Earickson > wrote: > > All, > > Per the instructions at > http://archivesspace.github.io/archivesspace/user/upgrading-to-a-new-release-of-archivesspace/ > > I upgraded from 1.5.3 to 2.2.1 this morning.? The database > conversion went fine. > > Now I cannot get AS restarted, the logs say: > > E, [2017-11-28T10:22:03.545378 #9290] ERROR -- : Thread-2000: > ***** DATABASE CONNECTION FAILED ***** > > ArchivesSpace could not connect to your specified database URL > (jdbc:mysql://vrpmysql2.colby.edu:3306/archivesspace?user=[REDACTED]&password=[REDACTED]&useSSL=false&useUnicode=true&characterEncoding=UTF-8 > ). > > Please check your configuration and try again. > ======================================================================== > A trace file has been written to the following location: > /opt/archivesspace-v2.2.1/data/tmp/aspace_diagnostic_1511882523.txt > > This file contains information that will assist developers in > diagnosing > problems with your ArchivesSpace installation. Please review the > file's > contents for sensitive information (such as passwords) that you > might not > want to share. > ======================================================================== > Nov 28, 2017 10:22:03 AM > org.eclipse.jetty.server.handler.ContextHandler$Context log > INFO: An exception happened during JRuby-Rack startup > Database connection failed > --- System > jruby 9.1.8.0 (2.3.1) 2017-03-06 90fc7ab OpenJDK 64-Bit Server VM > 25.151-b12 on 1.8.0_151-b12 +jit [linux-x86_64] > Time: 2017-11-28 10:22:03 -0500 > Server: jetty/8.1.5.v20120716 > jruby.home: uri:classloader://META-INF/jruby.home > > --- Context Init Parameters: > jruby.compat.version = 1.9 > jruby.max.runtimes = 1 > jruby.min.runtimes = 1 > public.root = / > rack.env = production > > --- Backtrace > RuntimeError: Database connection failed > ? block in ArchivesSpaceService at > /opt/archivesspace-v2.2.1/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/main.rb:101 > ? ? ? ? ? ? ? ? ? ? ? configure at > /opt/archivesspace/gems/gems/sinatra-1.4.7/lib/sinatra/base.rb:1411 > ? ? at > /opt/archivesspace-v2.2.1/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/main.rb:78 > ? ? ? ? ? ? ? ? ? ? ? ? ?
at > /opt/archivesspace-v2.2.1/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/main.rb:38 > ? ? ? ? ? ? ? ? ? ? ? ? require at org/jruby/RubyKernel.java:961 > ? ? ? ? ? ? ? ? ? ? ? ? require at > uri:classloader:/META-INF/jruby.home/lib/ruby/stdlib/rubygems/core_ext/kernel_require.rb:55 > ? ? ? ? ? ? ? ? block in (root) at > /opt/archivesspace-v2.2.1/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/config.ru:1 > > ? ? ? ? ? ? ? ? ? instance_eval at org/jruby/RubyBasicObject.java:1687 > ? ? ? ? ? ? ? ? ? ? ? ? ?(root) at > /opt/archivesspace-v2.2.1/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/config.ru:4 > > ? ? ? ? ? ? ? ? ? ? ? ? ?
at > uri:classloader:/vendor/rack-1.5.5/rack/builder.rb:55 > ? ? ? ? ? ? ? ? ? ?start_server at launcher/launcher.rb:92 > ? ? ? ? ? ? ? ? ? ? ? ? ? ?main at launcher/launcher.rb:157 > ? ? ? ? ? ? ? ? ? ? ? ? ?
at launcher/launcher.rb:261 > > I huddled with my DB guy and he says that there is nothing wrong > with the database.? He could connect to it with the username and > password. > > The other thing I did in the upgrade was > move?mysql-connector-java-5.1.40 to 5.1.44, putting the mysql jar > file in the lib subdir in 2.2.1. > > What's wrong?? How to fix?? I have the diagnostic file available. > > My system: Redhat 7.4,?java-1.8.0-openjdk-1.8.0.151-1 installed > via rpm. > > Jeff Earickson > Colby College > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > > > > > -- > Adam Jazairi > Digital Library Applications Developer > Boston College > (617) 552-1404 > adam.jazairi at bc.edu > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From jaearick at colby.edu Tue Nov 28 13:03:46 2017 From: jaearick at colby.edu (Jeff Earickson) Date: Tue, 28 Nov 2017 13:03:46 -0500 Subject: [Archivesspace_Users_Group] AS upgrade from 1.5.3->2.2.1 blew up, help. In-Reply-To: References: Message-ID: Adam, Once my DB guy said that mysql was fine, that was the next thing we did. Still no go. Regarding the other person's comment about going from 1.5.3 -> 2.1.2 -> 2.2.1 that is an idea (but I would have to get back to a working 1.5.3 first). But... I did not see anyplace that the leap from 1.5x to 2.2.x was not allowed in the update instructions. :( My attempt to retreat back to 1.5.3 via changing my symlink back to arcspace-v1.5.3 and a database restore of 1.5.3 also failed. Very surprising and painful. Jeff Earickson Colby College On Tue, Nov 28, 2017 at 12:13 PM, Adam Jazairi wrote: > Hi Jeff, > > Could you try switching back to mysql-connector-java-5.1.40 or mysql-connector-java-5.1.39 > and see if that fixes it? We've had problems in the past with versions > above 5.1.40. > > Adam > > On Tue, Nov 28, 2017 at 11:52 AM, Jeff Earickson > wrote: > >> All, >> >> Per the instructions at http://archivesspace.github.io >> /archivesspace/user/upgrading-to-a-new-release-of-archivesspace/ I >> upgraded from 1.5.3 to 2.2.1 this morning. The database conversion went >> fine. >> >> Now I cannot get AS restarted, the logs say: >> >> E, [2017-11-28T10:22:03.545378 #9290] ERROR -- : Thread-2000: ***** >> DATABASE CONNECTION FAILED ***** >> >> ArchivesSpace could not connect to your specified database URL >> (jdbc:mysql://vrpmysql2.colby.edu:3306/archivesspace?user=[R >> EDACTED]&password=[REDACTED]&useSSL=false&useUnicode=true&ch >> aracterEncoding=UTF-8). >> >> Please check your configuration and try again. >> ======================================================================== >> A trace file has been written to the following location: >> /opt/archivesspace-v2.2.1/data/tmp/aspace_diagnostic_1511882523.txt >> >> This file contains information that will assist developers in diagnosing >> problems with your ArchivesSpace installation. Please review the file's >> contents for sensitive information (such as passwords) that you might not >> want to share. >> ======================================================================== >> Nov 28, 2017 10:22:03 AM org.eclipse.jetty.server.handler.ContextHandler$Context >> log >> INFO: An exception happened during JRuby-Rack startup >> Database connection failed >> --- System >> jruby 9.1.8.0 (2.3.1) 2017-03-06 90fc7ab OpenJDK 64-Bit Server VM >> 25.151-b12 on 1.8.0_151-b12 +jit [linux-x86_64] >> Time: 2017-11-28 10:22:03 -0500 >> Server: jetty/8.1.5.v20120716 >> jruby.home: uri:classloader://META-INF/jruby.home >> >> --- Context Init Parameters: >> jruby.compat.version = 1.9 >> jruby.max.runtimes = 1 >> jruby.min.runtimes = 1 >> public.root = / >> rack.env = production >> >> --- Backtrace >> RuntimeError: Database connection failed >> block in ArchivesSpaceService at /opt/archivesspace-v2.2.1/data >> /tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/main.rb:101 >> configure at /opt/archivesspace/gems/gems/s >> inatra-1.4.7/lib/sinatra/base.rb:1411 >> at /opt/archivesspace-v2.2.1/data >> /tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/main.rb:78 >>
at /opt/archivesspace-v2.2.1/data >> /tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/main.rb:38 >> require at org/jruby/RubyKernel.java:961 >> require at uri:classloader:/META-INF/jrub >> y.home/lib/ruby/stdlib/rubygems/core_ext/kernel_require.rb:55 >> block in (root) at /opt/archivesspace-v2.2.1/data >> /tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/config.ru:1 >> instance_eval at org/jruby/RubyBasicObject.java:1687 >> (root) at /opt/archivesspace-v2.2.1/data >> /tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/config.ru:4 >>
at uri:classloader:/vendor/rack-1 >> .5.5/rack/builder.rb:55 >> start_server at launcher/launcher.rb:92 >> main at launcher/launcher.rb:157 >>
at launcher/launcher.rb:261 >> >> I huddled with my DB guy and he says that there is nothing wrong with the >> database. He could connect to it with the username and password. >> >> The other thing I did in the upgrade was move mysql-connector-java-5.1.40 >> to 5.1.44, putting the mysql jar file in the lib subdir in 2.2.1. >> >> What's wrong? How to fix? I have the diagnostic file available. >> >> My system: Redhat 7.4, java-1.8.0-openjdk-1.8.0.151-1 installed via rpm. >> >> Jeff Earickson >> Colby College >> >> _______________________________________________ >> Archivesspace_Users_Group mailing list >> Archivesspace_Users_Group at lyralists.lyrasis.org >> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group >> >> > > > -- > Adam Jazairi > Digital Library Applications Developer > Boston College > (617) 552-1404 > adam.jazairi at bc.edu > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > -------------- next part -------------- An HTML attachment was scrubbed... URL: From jaearick at colby.edu Tue Nov 28 13:37:29 2017 From: jaearick at colby.edu (Jeff Earickson) Date: Tue, 28 Nov 2017 13:37:29 -0500 Subject: [Archivesspace_Users_Group] AS upgrade from 1.5.3->2.2.1 blew up, help. In-Reply-To: References: Message-ID: All, Problem Solved!!! The issue was thus, near the top of the log output, a warning that turns out to be **FATAL**: *W, [2017-11-28T10:22:03.136709 #9290] WARN -- : Thread-2000:* *The following MySQL database tables are not set to use UTF-8 for their character* *encoding:* * * rights_statement_pre_088* The fix is to convert that database table (not the database) to UTF-8 in either Sql Workbench or via: ALTER TABLE rights_statement_pre_088 CONVERT TO CHARACTER SET utf8; BTW, I ended up at mysql-connector-java-5.1.40 by chance after I got it restarted. Per the advice here, I am going to leave it at that version for the time being. Thanks to all who responded. ----------------------------------- Jeff A. Earickson, Ph.D Senior Server System Administrator Colby College, 4214 Mayflower Hill, Waterville ME, 04901-8842 207-859-4214 (fax 207-859-4186) Eastern Time Zone, USA ----------------------------------- On Tue, Nov 28, 2017 at 12:13 PM, Adam Jazairi wrote: > Hi Jeff, > > Could you try switching back to mysql-connector-java-5.1.40 or mysql-connector-java-5.1.39 > and see if that fixes it? We've had problems in the past with versions > above 5.1.40. > > Adam > > On Tue, Nov 28, 2017 at 11:52 AM, Jeff Earickson > wrote: > >> All, >> >> Per the instructions at http://archivesspace.github.io >> /archivesspace/user/upgrading-to-a-new-release-of-archivesspace/ I >> upgraded from 1.5.3 to 2.2.1 this morning. The database conversion went >> fine. >> >> Now I cannot get AS restarted, the logs say: >> >> E, [2017-11-28T10:22:03.545378 #9290] ERROR -- : Thread-2000: ***** >> DATABASE CONNECTION FAILED ***** >> >> ArchivesSpace could not connect to your specified database URL >> (jdbc:mysql://vrpmysql2.colby.edu:3306/archivesspace?user=[R >> EDACTED]&password=[REDACTED]&useSSL=false&useUnicode=true&ch >> aracterEncoding=UTF-8). >> >> Please check your configuration and try again. >> ======================================================================== >> A trace file has been written to the following location: >> /opt/archivesspace-v2.2.1/data/tmp/aspace_diagnostic_1511882523.txt >> >> This file contains information that will assist developers in diagnosing >> problems with your ArchivesSpace installation. Please review the file's >> contents for sensitive information (such as passwords) that you might not >> want to share. >> ======================================================================== >> Nov 28, 2017 10:22:03 AM org.eclipse.jetty.server.handler.ContextHandler$Context >> log >> INFO: An exception happened during JRuby-Rack startup >> Database connection failed >> --- System >> jruby 9.1.8.0 (2.3.1) 2017-03-06 90fc7ab OpenJDK 64-Bit Server VM >> 25.151-b12 on 1.8.0_151-b12 +jit [linux-x86_64] >> Time: 2017-11-28 10:22:03 -0500 >> Server: jetty/8.1.5.v20120716 >> jruby.home: uri:classloader://META-INF/jruby.home >> >> --- Context Init Parameters: >> jruby.compat.version = 1.9 >> jruby.max.runtimes = 1 >> jruby.min.runtimes = 1 >> public.root = / >> rack.env = production >> >> --- Backtrace >> RuntimeError: Database connection failed >> block in ArchivesSpaceService at /opt/archivesspace-v2.2.1/data >> /tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/main.rb:101 >> configure at /opt/archivesspace/gems/gems/s >> inatra-1.4.7/lib/sinatra/base.rb:1411 >> at /opt/archivesspace-v2.2.1/data >> /tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/main.rb:78 >>
at /opt/archivesspace-v2.2.1/data >> /tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/main.rb:38 >> require at org/jruby/RubyKernel.java:961 >> require at uri:classloader:/META-INF/jrub >> y.home/lib/ruby/stdlib/rubygems/core_ext/kernel_require.rb:55 >> block in (root) at /opt/archivesspace-v2.2.1/data >> /tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/config.ru:1 >> instance_eval at org/jruby/RubyBasicObject.java:1687 >> (root) at /opt/archivesspace-v2.2.1/data >> /tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/config.ru:4 >>
at uri:classloader:/vendor/rack-1 >> .5.5/rack/builder.rb:55 >> start_server at launcher/launcher.rb:92 >> main at launcher/launcher.rb:157 >>
at launcher/launcher.rb:261 >> >> I huddled with my DB guy and he says that there is nothing wrong with the >> database. He could connect to it with the username and password. >> >> The other thing I did in the upgrade was move mysql-connector-java-5.1.40 >> to 5.1.44, putting the mysql jar file in the lib subdir in 2.2.1. >> >> What's wrong? How to fix? I have the diagnostic file available. >> >> My system: Redhat 7.4, java-1.8.0-openjdk-1.8.0.151-1 installed via rpm. >> >> Jeff Earickson >> Colby College >> >> _______________________________________________ >> Archivesspace_Users_Group mailing list >> Archivesspace_Users_Group at lyralists.lyrasis.org >> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group >> >> > > > -- > Adam Jazairi > Digital Library Applications Developer > Boston College > (617) 552-1404 > adam.jazairi at bc.edu > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > -------------- next part -------------- An HTML attachment was scrubbed... URL: From mang.sun at rice.edu Tue Nov 28 14:25:51 2017 From: mang.sun at rice.edu (Mang Sun) Date: Tue, 28 Nov 2017 13:25:51 -0600 Subject: [Archivesspace_Users_Group] AS upgrade from 1.5.3->2.2.1 blew up, help. In-Reply-To: References: Message-ID: <43ef6a1d-0faa-7ddc-f622-f9e112012309@rice.edu> I guess jump straight from 1.5.x to 2.2.1 may possibly miss the migration (convert to UTF-8) step for that table but upgrade first to 2.1.2 can get the said migration step applied. Mang On 11/28/2017 12:37 PM, Jeff Earickson wrote: > All, > > Problem Solved!!! > > The issue was thus, near the top of the log output, a warning that > turns out to be **FATAL**: > > *W, [2017-11-28T10:22:03.136709 #9290]WARN -- : Thread-2000:* > > *The following MySQL database tables are not set to use UTF-8 for > their character* > > *encoding:* > > > ** rights_statement_pre_088* > > > The fix is to convert that database table (not the database) to UTF-8 > in either Sql Workbench or via: > > ALTER TABLE rights_statement_pre_088 CONVERT TO CHARACTER SET utf8; > > > BTW, I ended up at mysql-connector-java-5.1.40 by chance after I got > it restarted.? Per the advice here, I am going to leave it at that > version for the time being. > > Thanks to all who responded. > > > ----------------------------------- > Jeff A. Earickson, Ph.D > Senior Server System Administrator > Colby College, > 4214 Mayflower Hill, > Waterville ME, 04901-8842 > 207-859-4214 (fax 207-859-4186) > Eastern Time Zone, USA > ----------------------------------- > > On Tue, Nov 28, 2017 at 12:13 PM, Adam Jazairi > wrote: > > Hi Jeff, > > Could you try switching back to mysql-connector-java-5.1.40 or > mysql-connector-java-5.1.39 and see if that fixes it? We've had > problems in the past with versions above 5.1.40. > > Adam > > On Tue, Nov 28, 2017 at 11:52 AM, Jeff Earickson > > wrote: > > All, > > Per the instructions at > http://archivesspace.github.io/archivesspace/user/upgrading-to-a-new-release-of-archivesspace/ > > I upgraded from 1.5.3 to 2.2.1 this morning.? The database > conversion went fine. > > Now I cannot get AS restarted, the logs say: > > E, [2017-11-28T10:22:03.545378 #9290] ERROR -- : Thread-2000: > ***** DATABASE CONNECTION FAILED ***** > > ArchivesSpace could not connect to your specified database URL > (jdbc:mysql://vrpmysql2.colby.edu:3306/archivesspace?user=[REDACTED]&password=[REDACTED]&useSSL=false&useUnicode=true&characterEncoding=UTF-8 > ). > > Please check your configuration and try again. > ======================================================================== > A trace file has been written to the following location: > /opt/archivesspace-v2.2.1/data/tmp/aspace_diagnostic_1511882523.txt > > This file contains information that will assist developers in > diagnosing > problems with your ArchivesSpace installation. Please review > the file's > contents for sensitive information (such as passwords) that > you might not > want to share. > ======================================================================== > Nov 28, 2017 10:22:03 AM > org.eclipse.jetty.server.handler.ContextHandler$Context log > INFO: An exception happened during JRuby-Rack startup > Database connection failed > --- System > jruby 9.1.8.0 (2.3.1) 2017-03-06 90fc7ab OpenJDK 64-Bit Server > VM 25.151-b12 on 1.8.0_151-b12 +jit [linux-x86_64] > Time: 2017-11-28 10:22:03 -0500 > Server: jetty/8.1.5.v20120716 > jruby.home: uri:classloader://META-INF/jruby.home > > --- Context Init Parameters: > jruby.compat.version = 1.9 > jruby.max.runtimes = 1 > jruby.min.runtimes = 1 > public.root = / > rack.env = production > > --- Backtrace > RuntimeError: Database connection failed > ? block in ArchivesSpaceService at > /opt/archivesspace-v2.2.1/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/main.rb:101 > ? ? ? ? ? ? ? ? ? ? ? configure at > /opt/archivesspace/gems/gems/sinatra-1.4.7/lib/sinatra/base.rb:1411 > ? ? at > /opt/archivesspace-v2.2.1/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/main.rb:78 > ? ? ? ? ? ? ? ? ? ? ? ? ?
at > /opt/archivesspace-v2.2.1/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/main.rb:38 > ? ? ? ? ? ? ? ? ? ? ? ? require at org/jruby/RubyKernel.java:961 > ? ? ? ? ? ? ? ? ? ? ? ? require at > uri:classloader:/META-INF/jruby.home/lib/ruby/stdlib/rubygems/core_ext/kernel_require.rb:55 > ? ? ? ? ? ? ? ? block in (root) at > /opt/archivesspace-v2.2.1/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/config.ru:1 > > ? ? ? ? ? ? ? ? ? instance_eval at > org/jruby/RubyBasicObject.java:1687 > ? ? ? ? ? ? ? ? ? ? ? ? ?(root) at > /opt/archivesspace-v2.2.1/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/config.ru:4 > > ? ? ? ? ? ? ? ? ? ? ? ? ?
at > uri:classloader:/vendor/rack-1.5.5/rack/builder.rb:55 > ? ? ? ? ? ? ? ? ? ?start_server at launcher/launcher.rb:92 > ? ? ? ? ? ? ? ? ? ? ? ? ? ?main at launcher/launcher.rb:157 > ? ? ? ? ? ? ? ? ? ? ? ? ?
at launcher/launcher.rb:261 > > I huddled with my DB guy and he says that there is nothing > wrong with the database.? He could connect to it with the > username and password. > > The other thing I did in the upgrade was > move?mysql-connector-java-5.1.40 to 5.1.44, putting the mysql > jar file in the lib subdir in 2.2.1. > > What's wrong?? How to fix?? I have the diagnostic file available. > > My system: Redhat 7.4,?java-1.8.0-openjdk-1.8.0.151-1 > installed via rpm. > > Jeff Earickson > Colby College > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > > > > > -- > Adam Jazairi > Digital Library Applications Developer > Boston College > (617) 552-1404 > adam.jazairi at bc.edu > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > > > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From smithkr at mit.edu Tue Nov 28 14:34:12 2017 From: smithkr at mit.edu (Kari R Smith) Date: Tue, 28 Nov 2017 19:34:12 +0000 Subject: [Archivesspace_Users_Group] Linking related accessions below collection level Message-ID: <29F559819ACA9A4FBF208407D4B63ABB014028A645@OC11expo28.exchange.mit.edu> To add to this thread, a gap in the current functionality of ArchivesSpace is a place to note actual Processing actions ? more than just in a Processing Notes field. For me, this would include being able to trace items back to an accession record, noting what?s been weeded, moved, etc. especially after a collection has been actively used by researchers (this would give a trace for when a citation says xx is in box 5 but it?s now in box 10 or has been removed due to additional processing work.) In most cases, I would want this information not Public, but in structured data so it could be queried or reported. Is anyone working on a Processing module? I know there has been a Collection Assessment module in the works. Kari -------------------------------------------------------------------------- Kari R. Smith Institute Archivist and Program Head, Digital Archives Institute Archives & Special Collections, MIT Libraries Massachusetts Institute of Technology, Cambridge, Massachusetts 02139 IASC office: 617.258.5568 http://libraries.mit.edu/archives/ she | her | hers @karirene69 [smithkr at mit.edu] From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of VivianLea.Solek at Kofc.Org Sent: Tuesday, November 28, 2017 12:38 PM To: Archivesspace Users Group Cc: archivesspace_users_group-bounces at lyralists.lyrasis.org Subject: Re: [Archivesspace_Users_Group] Linking related accessions below collection level Hi Jordon, I would be interested in this functionality. I seldom get a complete record group in one accession, so I am constantly adding accessions to my record groups. Sign me up as someone willing to push for this functionality! Sincerely, VivianLea VivianLea Solek Archivist Knights of Columbus Supreme Council Archives Knights of Columbus Museum 1 State Street New Haven, CT 06511-6702 Phone 203 752-4578 Fax 203 865-0351 [Inactive hide details for Jordon Steele ---11/28/2017 11:57:30 AM---Hi all, We have an interest in linking archival objects (i.]Jordon Steele ---11/28/2017 11:57:30 AM---Hi all, We have an interest in linking archival objects (i.e. the levels below collection level) in From: Jordon Steele > To: Archivesspace Users Group >, Date: 11/28/2017 11:57 AM Subject: [Archivesspace_Users_Group] Linking related accessions below collection level Sent by: archivesspace_users_group-bounces at lyralists.lyrasis.org ________________________________ Hi all, We have an interest in linking archival objects (i.e. the levels below collection level) in resource records back to the accessions they came from. The situation that precipitated discussion about this possibility was that we have one series of materials that is associated with multiple accession records. Unless I?m missing something, the only way one can currently link to accessions from resource records is at the collection level. There is no ?Related accessions? feature at levels below that. The way we?re doing this now is creating an accruals note at the appropriate level and typing the accession number into the free text field, but having a direct link between the two would be handy. For born-digital collections, we are also linking the original containers from which the digital content came to the appropriate level in the resource record using the instance module. I?m wondering if others in the community have discussed or considered this before. Thanks! Best, Jordon Jordon Steele Hodson Curator of the University Archives Special Collections The Sheridan Libraries Johns Hopkins University 3400 N Charles St Baltimore, MD 21218 410-516-5493 jsteele at jhu.edu _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=DwICAg&c=C90XguLnqhMT2ADRaOs3gQ&r=balEICFvGrVJ8Sr6vcdFtVtZaJWT42A5myJ4zXSQILc&m=zrLa9yi6Jz939dKTz3tRUTucZ7ONMd-S1nBNWY_f7lY&s=BR3jeXZt1A7AoWvxkDjYNt9Y8PigD1yLpwGadXpKZWI&e= CONFIDENTIALITY NOTICE: This message and any attachments may contain confidential, proprietary or legally privileged information and is intended only for the use of the addressee or addressees named above for its intended purpose. If you are not the intended recipient of this message, this message constitutes notice that any review, retransmission, distribution, copying or other use or taking any action in reliance on the information in this message and its attachments, is prohibited. If you receive this communication in error, please immediately advise the sender by reply e-mail and delete this message and its attachments from your system without keeping a copy. Unless expressly stated in this e-mail, nothing in this message may be construed as a digital or electronic signature. Thank you. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.gif Type: image/gif Size: 105 bytes Desc: image001.gif URL: From lc7 at williams.edu Tue Nov 28 16:44:31 2017 From: lc7 at williams.edu (Conathan, Lisa) Date: Tue, 28 Nov 2017 16:44:31 -0500 Subject: [Archivesspace_Users_Group] Components not displaying in one of our repositories In-Reply-To: References: Message-ID: Hi everyone, our issue persists with our PUI not connecting components to collection-level records. Our sys admin attempted to identify where the data/indexing issue might lie, using the ASpace data checker plugin: https://github.com/hudmol/asck , and he asked me to query the list to ask what type of log entries we should be looking for in logs/archivesspace.out since he didn't see that in the documentation. I'm the go-between here, so I hope this query makes sense, and thank you for considering it. Lisa +++++++++++++++++++++ Lisa Conathan Head of Special Collections Williams College Libraries 413-597-2930 On Mon, Nov 6, 2017 at 1:11 PM, Conathan, Lisa wrote: > Hi everyone, > > Williams College is running 2.2.0 and we have two repositories publishing > to the PUI . One repository is > displaying resource records correctly, and the other > is > displaying only collection-level information (no collection organization, > no container list on the right side of the screen). Components also do not > display in the container inventory. We've double checked that everything is > published, reindexed, and rebooted. We experienced this previously, and > then the problem resolved with one of the patches, and now has re-appeared. > Anyone know why we might be having this problem with just one of our > repositories and what we might try to address it? > > Lisa > > +++++++++++++++++++++ > Lisa Conathan > Head of Special Collections > Williams College Libraries > 413-597-2930 <(413)%20597-2930> > -------------- next part -------------- An HTML attachment was scrubbed... URL: From Carolyn-Runyon at utc.edu Wed Nov 29 09:18:19 2017 From: Carolyn-Runyon at utc.edu (Runyon, Carolyn) Date: Wed, 29 Nov 2017 14:18:19 +0000 Subject: [Archivesspace_Users_Group] Data Dictionary In-Reply-To: References: Message-ID: Hi All, The ArchivesSpace User Advisory Council Reports Sub-team is working on a data dictionary. As we are building this document, we are soliciting feedback from the community to ensure a usable, value-added product. In that spirit, do you have a specific use case for a data dictionary? What elements would you like to see in a data dictionary? If you have suggestions, please feel free to respond to the list or to me directly. I appreciate your feedback! All the best, Carolyn Carolyn Runyon Leader, UAC Reports Sub-team Assistant Head of Collection Services and Director of Special Collections University of Tennessee at Chattanooga Library 615 McCallie Ave., Chattanooga, TN 37403 Carolyn-Runyon at utc.edu, (423) 425-4503 Dept. 6456, LIB 439D From cpeterson at smith.edu Wed Nov 29 09:38:39 2017 From: cpeterson at smith.edu (Christie Peterson) Date: Wed, 29 Nov 2017 14:38:39 +0000 Subject: [Archivesspace_Users_Group] Data Dictionary In-Reply-To: References: Message-ID: Hi Carolyn, I'm really, really happy to see this project getting off the ground. I've wished for a data dictionary for ASpace many times in the past few years, and have on more than one occasion found myself looking at the specifications from before it was built ( http://archivesspace.org/application/specifications/), at a self-generated SQL diagram, and then at the current application interface, and trying to interpret the underlying structure. These are probably more generic than you want, but here are two use cases from my own experience: - As an archivist, I want to understand the required structures of data elements and their relationships to other data elements, so that I can leverage computational methods for cleaning up data content. - As an archivist, I want to understand the intended use of data elements so that I can make informed decisions about local practices. - As an archivist, I want documentation of the ArchivesSpace elements and data structure that is standardized, clear, and up-to-date so that I can share it with non-archivist technologists I am collaborating with on projects. Please let me know if you need any help with this project; I am very enthusiastic about seeing it completed and maintained. Cheers, Christie Peterson On Wed, Nov 29, 2017 at 9:18 AM Runyon, Carolyn wrote: > Hi All, > > The ArchivesSpace User Advisory Council Reports Sub-team is working on a > data dictionary. As we are building this document, we are soliciting > feedback from the community to ensure a usable, value-added product. In > that spirit, do you have a specific use case for a data dictionary? What > elements would you like to see in a data dictionary? > > If you have suggestions, please feel free to respond to the list or to me > directly. > > I appreciate your feedback! > > All the best, > Carolyn > > > Carolyn Runyon > Leader, UAC Reports Sub-team > > > Assistant Head of Collection Services and Director of Special Collections > University of Tennessee at Chattanooga Library > 615 McCallie Ave., Chattanooga, TN 37403 > Carolyn-Runyon at utc.edu, (423) 425-4503 > Dept. 6456, LIB 439D > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > -- Christie S. Peterson Head of Technical Services for Special Collections Smith College Northampton, Mass. 413-585-2996 cpeterson at smith.edu pronouns: she/her/hers -------------- next part -------------- An HTML attachment was scrubbed... URL: From jsteele at jhu.edu Wed Nov 29 09:57:39 2017 From: jsteele at jhu.edu (Jordon Steele) Date: Wed, 29 Nov 2017 14:57:39 +0000 Subject: [Archivesspace_Users_Group] Linking related accessions below collection level In-Reply-To: <29F559819ACA9A4FBF208407D4B63ABB014028A645@OC11expo28.exchange.mit.edu> References: <29F559819ACA9A4FBF208407D4B63ABB014028A645@OC11expo28.exchange.mit.edu> Message-ID: <8d70d9a9fa5f4e2c8efe50fcc3d5106e@esgmtwex18.win.ad.jhu.edu> Thanks for the responses so far. Seems like it hasn?t come up before. I created a feature request ticket here: https://archivesspace.atlassian.net/browse/AR-1942 Feel free to watch/vote. We?ve got a long list of customizations we intend to make to ASpace in the next few months, but I?ll add this to our queue to see if it?s something we can/ought to work on. Best, Jordon Jordon Steele Hodson Curator of the University Archives Special Collections The Sheridan Libraries Johns Hopkins University 3400 N Charles St Baltimore, MD 21218 410-516-5493 jsteele at jhu.edu From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Kari R Smith Sent: Tuesday, November 28, 2017 2:34 PM To: Archivesspace Users Group Cc: archivesspace_users_group-bounces at lyralists.lyrasis.org Subject: Re: [Archivesspace_Users_Group] Linking related accessions below collection level To add to this thread, a gap in the current functionality of ArchivesSpace is a place to note actual Processing actions ? more than just in a Processing Notes field. For me, this would include being able to trace items back to an accession record, noting what?s been weeded, moved, etc. especially after a collection has been actively used by researchers (this would give a trace for when a citation says xx is in box 5 but it?s now in box 10 or has been removed due to additional processing work.) In most cases, I would want this information not Public, but in structured data so it could be queried or reported. Is anyone working on a Processing module? I know there has been a Collection Assessment module in the works. Kari -------------------------------------------------------------------------- Kari R. Smith Institute Archivist and Program Head, Digital Archives Institute Archives & Special Collections, MIT Libraries Massachusetts Institute of Technology, Cambridge, Massachusetts 02139 IASC office: 617.258.5568 http://libraries.mit.edu/archives/ she | her | hers @karirene69 [smithkr at mit.edu] From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of VivianLea.Solek at Kofc.Org Sent: Tuesday, November 28, 2017 12:38 PM To: Archivesspace Users Group > Cc: archivesspace_users_group-bounces at lyralists.lyrasis.org Subject: Re: [Archivesspace_Users_Group] Linking related accessions below collection level Hi Jordon, I would be interested in this functionality. I seldom get a complete record group in one accession, so I am constantly adding accessions to my record groups. Sign me up as someone willing to push for this functionality! Sincerely, VivianLea VivianLea Solek Archivist Knights of Columbus Supreme Council Archives Knights of Columbus Museum 1 State Street New Haven, CT 06511-6702 Phone 203 752-4578 Fax 203 865-0351 [Inactive hide details for Jordon Steele ---11/28/2017 11:57:30 AM---Hi all, We have an interest in linking archival objects (i.]Jordon Steele ---11/28/2017 11:57:30 AM---Hi all, We have an interest in linking archival objects (i.e. the levels below collection level) in From: Jordon Steele > To: Archivesspace Users Group >, Date: 11/28/2017 11:57 AM Subject: [Archivesspace_Users_Group] Linking related accessions below collection level Sent by: archivesspace_users_group-bounces at lyralists.lyrasis.org ________________________________ Hi all, We have an interest in linking archival objects (i.e. the levels below collection level) in resource records back to the accessions they came from. The situation that precipitated discussion about this possibility was that we have one series of materials that is associated with multiple accession records. Unless I?m missing something, the only way one can currently link to accessions from resource records is at the collection level. There is no ?Related accessions? feature at levels below that. The way we?re doing this now is creating an accruals note at the appropriate level and typing the accession number into the free text field, but having a direct link between the two would be handy. For born-digital collections, we are also linking the original containers from which the digital content came to the appropriate level in the resource record using the instance module. I?m wondering if others in the community have discussed or considered this before. Thanks! Best, Jordon Jordon Steele Hodson Curator of the University Archives Special Collections The Sheridan Libraries Johns Hopkins University 3400 N Charles St Baltimore, MD 21218 410-516-5493 jsteele at jhu.edu _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=DwICAg&c=C90XguLnqhMT2ADRaOs3gQ&r=balEICFvGrVJ8Sr6vcdFtVtZaJWT42A5myJ4zXSQILc&m=zrLa9yi6Jz939dKTz3tRUTucZ7ONMd-S1nBNWY_f7lY&s=BR3jeXZt1A7AoWvxkDjYNt9Y8PigD1yLpwGadXpKZWI&e= CONFIDENTIALITY NOTICE: This message and any attachments may contain confidential, proprietary or legally privileged information and is intended only for the use of the addressee or addressees named above for its intended purpose. If you are not the intended recipient of this message, this message constitutes notice that any review, retransmission, distribution, copying or other use or taking any action in reliance on the information in this message and its attachments, is prohibited. If you receive this communication in error, please immediately advise the sender by reply e-mail and delete this message and its attachments from your system without keeping a copy. Unless expressly stated in this e-mail, nothing in this message may be construed as a digital or electronic signature. Thank you. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.gif Type: image/gif Size: 105 bytes Desc: image001.gif URL: From ltang5 at lib.msu.edu Wed Nov 29 10:01:14 2017 From: ltang5 at lib.msu.edu (Tang, Lydia) Date: Wed, 29 Nov 2017 15:01:14 +0000 Subject: [Archivesspace_Users_Group] SIEWG recommendations commentary period extended to December 12 Message-ID: Dear ArchivesSpace users, On behalf of the Staff Interface Enhancement Working Group (SIEWG), we are pleased to share our draft recommendations for feedback and commentary. Consisting of 34 volunteers from a broad array of member institutions, SIEWG was tasked to survey JIRA tickets and create recommendations to improve the usability and accessibility of the ArchivesSpace Staff Interface, taking into consideration the diverse experience levels and needs of staff, students, and volunteers who interact with the program. The commenting period has been extended until December 12th. We hope to submit our final recommendations to the ArchivesSpace program and publish them to Confluence in mid-December. To provide feedback, you can comment directly on the individual documents, add questions or comments to the Brainstorming and Feedback pages at the end of this message, start a discussion on the User Group listserv, or email me directly. After this date, during the implementation period in 2018, I am sure there can be additional opportunities for commentary and feedback, but this initial commentary period allows SIEWG to incorporate your suggestions into our final recommendations. Due to idiosyncrasies with permissions for Google docs, here are the following links to our recommendations: Google Drive folder (view only for all documents): https://drive.google.com/drive/folders/0B12JUawTWpm-U0Y1UlV4NFZRU1k?usp=sharing Introduction (This and all other pages are comment-enabled): https://docs.google.com/document/d/1C1fx2qMfW9m6E4NGanGQcv8udSr04u4MbvzhP2DzhoE/edit?usp=sharing Table of Contents: https://docs.google.com/document/d/1cCyUsZ0wR1D3irffoJIAbdlXaU8egPuLG-ld6fERdPo/edit?usp=sharing Visual Layout: https://docs.google.com/document/d/1XzFm-bFqKm9nan8TX41BD_AkEIuMxKM4Iw16kFm4YPo/edit?usp=sharing Highlights include proposing additional functionality of the PUI for logged in staff to view location and restriction information, the ability to tweak visual aspects of the PUI within the staff interface, and mocked up various versions of layout for Resources, Locations and Instances, and Notes. Some overarching themes addressed are maximizing the usage of the screen and reducing the need for scrolling and clicking both within the conventional computer monitor and via mobile phone. This section will also address visual accessibility issues with the current interface, and tweaks that can better facilitate the use of the staff interface. Data Entry and Editing https://docs.google.com/document/d/1poanmnYaVfU4kUoxyMa6r0GQwA74byvZdduc7smQuYQ/edit?usp=sharing Highlights include a proposal for bulk editing as well as additional tweaks to improve efficiency along the topics of Data Entry, Top Containers, and Agent/Subject/Event Records sections. Top Containers https://docs.google.com/document/d/145JD-qUDhyAvp3IIQ11EBU7g0BU1bpzU0aTlN-RGwD0/edit?usp=sharing Highlights include proposing an ability to bulk edit multiple locations, merge Top Containers, and streamlining the navigation in adding/editing Top Containers. Background Jobs https://docs.google.com/document/d/1E2emj5LmBBY1FjB8VjWNzQJ5weDlrsEU-QmzH4il9m0/edit?usp=sharing Highlights include a suggestion to rename the function for clarity, examine the availability and organization of functions within menus, streamlining navigation for creating jobs, proposed an option to establish retention rules for Jobs, and identified areas for enhancing its searchability and functionality. Navigation addressed issues of moving throughout the application both in terms of accessing content and completing tasks, with the goal of making these more efficient and user friendly. https://docs.google.com/document/d/13x2mLWQ0FamrK6DDdszsIzX-Z3pdrVH0pM5P7Jk7jUc/edit?usp=sharing Organization of Menus reevaluated the content and placement of the organization of menus to increase the usability of the program. https://docs.google.com/document/d/1GhCE6JHMcXkjtOeAZ35IoMAEqG1EDhcLKoC1q07MrsA/edit?usp=sharing Browsing, Customization, Functionality, and Terminology: https://docs.google.com/document/d/1mFaNi8I2Uj2CPR7HEpbiwyEA6pLfhabmygqUIT_gT_E/edit?usp=sharing Highlights include proposals to expand the ability to customize display of data fields, and improve browsing of search results results. Also included are terminology recommendations and feature requests that relate to new functionality or customization. Shortcut Keys for ArchivesSpace commands: https://docs.google.com/spreadsheets/d/14cAHpIi2eeFpYayZP4OvUguXqyPy5KNCNIGi7fU8aJU/edit?usp=sharing To improve the accessibility and efficiency of ArchivesSpace, this document details keyboard commands to accomplish tasks within the user interface. User Accounts: https://docs.google.com/document/d/14auNDZBdV443pja9iwUuOiKc9mpuKF8nW_6ItJsOYHg/edit?usp=sharing Highlights include the ability to search, browse, and and edit user accounts and permission groups as well as enable resource-specific permissions for users. Permissions: https://docs.google.com/spreadsheets/d/12XqVhOeKA9q5AyKA-yE-8dLuGsQtn8iEBddk6cLXC0U/edit?usp=sharing A detailed breakdown of improving the granularity of user permissions. Got feedback and additional ideas? Please add it to ?Brainstorming and feedback? (edit enabled) https://docs.google.com/document/d/1ZQwFowMnUx8AIiewqbqO08CO9TSGIe22AnYCUza9LEo/edit?usp=sharing Brainstorming Digital Objects has been given its own page, potentially to develop simple recommendations or to pass along to a future Digital Objects working group. Please contribute your ideas! https://docs.google.com/document/d/1OKbhLAIkpYkQxy0afhk9klJf-DqjSfeLvLw-x09jBTE/edit?usp=sharing To gather additional input, we?ve also created a brief optional survey: https://goo.gl/forms/w5TjA2MuMFlqD9533 All of the questions are optional and the survey will be anonymous. Answers will be shared with SIEWG members to better inform our final recommendations. Survey questions touch on options for visual layout, data entry/editing, and other topics. Your input is greatly appreciated! If you have any trouble accessing the documents or would like to share your feedback in other ways, please feel free to contact me (ltang5 at lib.msu.edu) on behalf of the group. Thanks! Lydia -- Dr. Lydia Tang Chair, SIEWG Special Collections Archivist-Librarian Michigan State University Libraries 366 W. Circle Drive (DB 6) East Lansing, MI 48824-1048 Email: ltang5 at msu.edu Phone: 517-884-8984 From sustasiula at pa.gov Wed Nov 29 10:09:15 2017 From: sustasiula at pa.gov (Stasiulatis, Suzanne) Date: Wed, 29 Nov 2017 15:09:15 +0000 Subject: [Archivesspace_Users_Group] Data Dictionary In-Reply-To: References: Message-ID: Hi Carolyn, Our institution wishes to use the data dictionary to crosswalk to other systems here at PSA. We also hope to share this information with IT and non-archivists. We are also very much looking forward to this the final product. We would hope that the elements correspond to common field names. Thanks for your efforts! Suzanne From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Christie Peterson Sent: Wednesday, November 29, 2017 9:39 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Data Dictionary Hi Carolyn, I'm really, really happy to see this project getting off the ground. I've wished for a data dictionary for ASpace many times in the past few years, and have on more than one occasion found myself looking at the specifications from before it was built (http://archivesspace.org/application/specifications/), at a self-generated SQL diagram, and then at the current application interface, and trying to interpret the underlying structure. These are probably more generic than you want, but here are two use cases from my own experience: * As an archivist, I want to understand the required structures of data elements and their relationships to other data elements, so that I can leverage computational methods for cleaning up data content. * As an archivist, I want to understand the intended use of data elements so that I can make informed decisions about local practices. * As an archivist, I want documentation of the ArchivesSpace elements and data structure that is standardized, clear, and up-to-date so that I can share it with non-archivist technologists I am collaborating with on projects. Please let me know if you need any help with this project; I am very enthusiastic about seeing it completed and maintained. Cheers, Christie Peterson On Wed, Nov 29, 2017 at 9:18 AM Runyon, Carolyn > wrote: Hi All, The ArchivesSpace User Advisory Council Reports Sub-team is working on a data dictionary. As we are building this document, we are soliciting feedback from the community to ensure a usable, value-added product. In that spirit, do you have a specific use case for a data dictionary? What elements would you like to see in a data dictionary? If you have suggestions, please feel free to respond to the list or to me directly. I appreciate your feedback! All the best, Carolyn Carolyn Runyon Leader, UAC Reports Sub-team Assistant Head of Collection Services and Director of Special Collections University of Tennessee at Chattanooga Library 615 McCallie Ave., Chattanooga, TN 37403 Carolyn-Runyon at utc.edu, (423) 425-4503 Dept. 6456, LIB 439D _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Christie S. Peterson Head of Technical Services for Special Collections Smith College Northampton, Mass. 413-585-2996 cpeterson at smith.edu pronouns: she/her/hers -------------- next part -------------- An HTML attachment was scrubbed... URL: From jgd1 at williams.edu Wed Nov 29 10:14:50 2017 From: jgd1 at williams.edu (Drmacich, Jessika) Date: Wed, 29 Nov 2017 10:14:50 -0500 Subject: [Archivesspace_Users_Group] Help with ASCK plug in Message-ID: Hi all, We have installed the ASCK plugin (https://github.com/hudmol/asck) in order to try to find any data inconsistencies (our re-indexing seems to be looping and never seems to stop) I'm looking for any output from this plugin in our archivesspace.out logfile but not seeing anything. Does anyone have any experience with this plugin that can let us know what text we should be looking for in these logs to show output from this plugin? Is there a way to even see that it loaded correctly? The documentation on their site is very sparse and just says "It reports on the number of records found and how many are invalid or throw errors." but never gives any examples of what to look for. Best, Jessika Jessika Drmacich Records Manager & Digital Resources Archivist Williams College Libraries Special Collections 413-597-4725 -------------- next part -------------- An HTML attachment was scrubbed... URL: From reesj at mail.nlm.nih.gov Wed Nov 29 11:26:56 2017 From: reesj at mail.nlm.nih.gov (Rees, John (NIH/NLM) [E]) Date: Wed, 29 Nov 2017 16:26:56 +0000 Subject: [Archivesspace_Users_Group] Data Dictionary In-Reply-To: References: Message-ID: This is fantastic. The EAD tag library springs to mind as a useful abstract model, but ASpace would benefit from the additional implementation details. My list of elements would include: Field Description Allowable Attributes Where fields/mixins are stored internally Data type and/or range restrictions User interface mappings -- for example what fields are used where in the Digital Object creation interface Mappings to external data standards (MODS, EAD, RDA, MARC) Usage examples John John P. Rees Archivist and Digital Resources Manager History of Medicine Division National Library of Medicine 301-827-4510 -----Original Message----- From: Runyon, Carolyn [mailto:Carolyn-Runyon at utc.edu] Sent: Wednesday, November 29, 2017 9:18 AM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Data Dictionary Hi All, The ArchivesSpace User Advisory Council Reports Sub-team is working on a data dictionary. As we are building this document, we are soliciting feedback from the community to ensure a usable, value-added product. In that spirit, do you have a specific use case for a data dictionary? What elements would you like to see in a data dictionary? If you have suggestions, please feel free to respond to the list or to me directly. I appreciate your feedback! All the best, Carolyn Carolyn Runyon Leader, UAC Reports Sub-team Assistant Head of Collection Services and Director of Special Collections University of Tennessee at Chattanooga Library 615 McCallie Ave., Chattanooga, TN 37403 Carolyn-Runyon at utc.edu, (423) 425-4503 Dept. 6456, LIB 439D _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group From christine.dibella at lyrasis.org Wed Nov 29 12:59:06 2017 From: christine.dibella at lyrasis.org (Christine Di Bella) Date: Wed, 29 Nov 2017 17:59:06 +0000 Subject: [Archivesspace_Users_Group] Help with ASCK plug in In-Reply-To: References: Message-ID: Hi Jessika, Others on the listserv will likely have good information for you about that plugin, but I?m also going to put a support ticket in for you on this about the issue of components not appearing to be associated with their parent in the PUI. (You?ll see another message about that in a minute.) When you get a solution, it would be great if you?d share it back to the list. Christine Christine Di Bella ArchivesSpace Program Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 cdibella13 (Skype) [ASpaceOrgHomeMedium] From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Drmacich, Jessika Sent: Wednesday, November 29, 2017 10:15 AM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Help with ASCK plug in Hi all, We have installed the ASCK plugin (https://github.com/hudmol/asck) in order to try to find any data inconsistencies (our re-indexing seems to be looping and never seems to stop) I'm looking for any output from this plugin in our archivesspace.out logfile but not seeing anything. Does anyone have any experience with this plugin that can let us know what text we should be looking for in these logs to show output from this plugin? Is there a way to even see that it loaded correctly? The documentation on their site is very sparse and just says "It reports on the number of records found and how many are invalid or throw errors." but never gives any examples of what to look for. Best, Jessika Jessika Drmacich Records Manager & Digital Resources Archivist Williams College Libraries Special Collections 413-597-4725 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.jpg Type: image/jpeg Size: 6608 bytes Desc: image003.jpg URL: From robin_mcelheny at harvard.edu Wed Nov 29 14:05:39 2017 From: robin_mcelheny at harvard.edu (McElheny, Robin G.) Date: Wed, 29 Nov 2017 19:05:39 +0000 Subject: [Archivesspace_Users_Group] Data Dictionary In-Reply-To: References: Message-ID: >From our perspective here at Harvard, a data dictionary would be incredibly helpful, especially Mappings to external data standards (MODS, EAD, RDA, MARC), to quote John Rees. Robin McElheny Associate University Archivist for Collections and Public Services Harvard University Archives Pusey Library Cambridge, MA 02138 Email: robin_mcelheny at harvard.edu Phone: 617-495-2461 Fax: 617-495-8011 -----Original Message----- From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Runyon, Carolyn Sent: Wednesday, November 29, 2017 9:18 AM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Data Dictionary Hi All, The ArchivesSpace User Advisory Council Reports Sub-team is working on a data dictionary. As we are building this document, we are soliciting feedback from the community to ensure a usable, value-added product. In that spirit, do you have a specific use case for a data dictionary? What elements would you like to see in a data dictionary? If you have suggestions, please feel free to respond to the list or to me directly. I appreciate your feedback! All the best, Carolyn Carolyn Runyon Leader, UAC Reports Sub-team Assistant Head of Collection Services and Director of Special Collections University of Tennessee at Chattanooga Library 615 McCallie Ave., Chattanooga, TN 37403 Carolyn-Runyon at utc.edu, (423) 425-4503 Dept. 6456, LIB 439D _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group