[Archivesspace_Users_Group] resource-specific edit privileges and project management in ASpace?

[Tang, Lydia]

Good morning all,
I have a couple of questions for you:
We are lucky to have many student workers and volunteers who are willing and eager to help with data entry projects (box-folder inventories) but I am uncomfortable creating user accounts for them because even with Basic Data Entry privaledges they would be able to edit ALL of our finding aids theoretically and we aren’t able to supervise them closely enough.  What have institutions been doing in these hypothetical situations?  I would be ok doing an Excel sheet, but that’s still a lot of labor afterwards to cut-and-paste them in.  The only “easy” way I can see is to have them enter their information in raw EAD, which is straightforward but not as easy on the eyes as the staff interface of ASpace.  Any solutions?  I’ve looked into the Excel to EAD to ArchivesSpace workflow and, besides it being a lot to take in, I am worried about it potentially overwriting information already in the finding aid if I just want to import the box-folder inventories under existing finding aid collection-level description.  I created a JIRA with a whistful wish data-entry users could be tagged to a Resource like an Agent or Top Container.  This way, it could enable collection-specific edit permission for some users and also hypothetically enable a user to export a report of collections they’ve worked on for annual evaluations, etc.
https://archivesspace.atlassian.net/browse/AR-1773
My second question is how does your institution track the backlog and processing projects?  I’ve heard about some users using Events for this function.  I am pretty new to the Events in general, so I’d love to hear how it works for you in general.  I think it would be great if the Collection Mangement section could be expanded in functionality to enable sortable tags, such as assigned staff members and thus make it easier for staff to sort the results to see their relevant queue.

Thanks for your help and thoughts!
Lydia