[Archivesspace_Users_Group] Version 2.0.1 differences in indexing and display?

[Galligan, Patrick]

Laney,

Yep, it seems to work wrapped in quotations. Thanks for looking into this for us.

I’m definitely interested in hearing how that giant empty subject appeared.

-Patrick

From: Laney McGlohon <laney.mcglohon at lyrasis.org>
Date: Thursday, May 18, 2017 at 9:21 AM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Cc: "Galligan, Patrick" <PGalligan at rockarch.org>
Subject: Re: [Archivesspace_Users_Group] Version 2.0.1 differences in indexing and display?

Hey Patrick,

As you know, I have been looking into what you are seeing as described below.

I am still waiting for the indexing of the data for v2.0.1 to finish but would like to give you some information that I have discovered so far:

1.      Sorting order has changed, so now !Kung is interfiled with the K’s – see attached subjects list screen shot.

2.      In order to use search to find items that have been linked to the !Kung subject, it needs to be wrapped in quotes (“!Kung”), otherwise, solr interprets “!” as a logical NOT. When it is wrapped in quotes, you will also get results from other records with the string “Kung”. Can you try the search in your current version and make sure it works? Also, can you do the same search with an agent that starts with “!”? Since they do not display at the top of the subjects and agents browse, it is difficult for me to find examples.

I am looking into the empty subject. Once the indexing for v2.0.1 has finished, I can do more of an in-depth analysis of where that is coming from.

Stay tuned for more information!

Best,
Laney

Laney McGlohon
ArchivesSpace Tech Lead
laney.mcglohon at lyrasis.org<mailto:laney.mcglohon at lyrasis.org>
800.999.8558 x2927
laneymcglohon Skype



From: <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of "Galligan, Patrick" <PGalligan at rockarch.org>
Reply-To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Date: Tuesday, May 16, 2017 at 9:36 AM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: [Archivesspace_Users_Group] Version 2.0.1 differences in indexing and display?

Hi all,

I finally finished getting a full index and installation of 2.0.1 on our development server up and running, and the record numbers (accession, resources, subjects, and agents) seem to match our production server exactly.

However, in a few cases with subjects and agents, I’m not seeing records starting with special characters showing up in the search index and don’t display in the list of all subjects. However, they are still attached to their respective resource records, and still have full subject or agent records in the system.

For instance, we have a subject “!Kung (African people)”. In version 1.5.3 this subject appears in the subject list, but in version 2.0.1 we just get an empty box, even though indexing has completed successfully. See the attached screenshots. And then when I click on this “empty” subject, I can see it’s attached to 1,024,044 different archival objects, which is definitely not correct (see attached screenshot).

We also seem to be missing any subjects or agents starting with quotation marks.

Was there a change in indexing/display behavior with the newest 2.0.1 releases? It’s fairly troubling to me that we wouldn’t be able to have special characters starting our subjects. And I have no idea why we would suddenly have an empty subject record attached to over 1 million archival objects.

We’d really like to move forward with our 2.0.1 upgrade, but we definitely couldn’t before working out these issues. It totally might be something weird on our end of the database, but we’d love to hear about a way to fix it!

Best,
Patrick Galligan
Rockefeller Archive Center
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