From Daniel.Thacker at tamuk.edu Mon May 1 16:57:45 2017 From: Daniel.Thacker at tamuk.edu (Daniel L Thacker) Date: Mon, 1 May 2017 20:57:45 +0000 Subject: [Archivesspace_Users_Group] Report Question for V2.0.0 Message-ID: I am running an accession report on the V2.0.0. I select the repository that I want (it only has 48 accessions) and it spits out all the accessions from all of our repositories we have. I tried the same report on the other two repositories and it always gives me the same combined number from all 3 repositories. This is problematic because on the reports it doesn't label the repository each accession came from. Daniel Thacker Digital Archivist James C. Jernigan Library Texas A&M University-Kingsville MSC 197 700 University Blvd Kingsville, TX 78363-8202 361-593-4154 -------------- next part -------------- An HTML attachment was scrubbed... URL: From oswalds at union.edu Tue May 2 10:24:57 2017 From: oswalds at union.edu (Oswald, Sarah) Date: Tue, 2 May 2017 10:24:57 -0400 Subject: [Archivesspace_Users_Group] Barcodes Message-ID: Hello all, This question may be a bit basic, but I'll ask anyways. I am curious how organizations are generating your barcodes for containers? We have not adopted a barcode system here at Union, however we may do so in the future. Thoughts and advice on an easy and preferably free route to barcoding are welcomed [all other advice welcomed as well :)]. Thank you! ~Sarah Oswald -- *Sarah Oswald* *Archives and Special Collections Librarian* Schaffer Library Union College 807 Union Street Schenectady, NY 12308 518-388-6871 <(518)%20388-6871> oswalds at union.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From SPARKE at hartford.edu Tue May 2 10:34:59 2017 From: SPARKE at hartford.edu (Parke, Sean) Date: Tue, 2 May 2017 14:34:59 +0000 Subject: [Archivesspace_Users_Group] Barcodes In-Reply-To: References: Message-ID: Hi Sarah, I had to start barcoding our collections this past fall and found the fastest and easiest way to get started was with the help of our main library tech services department. They were fine with giving me some barcodes and will consider the archives? needs when they need to order more. Fortunately the barcodes read ?University of Hartford Libraries? of which the archives are a part, so there is no problem there. If your library colleagues don?t mind sharing resources, this may be the quick and easy way to go. Best, Sean Parke University Archivist University of Hartford Archives & Special Collections sparke at hartford.edu 860-768-4143 From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Oswald, Sarah Sent: Tuesday, May 02, 2017 10:25 AM To: Archivesspace_Users_Group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Barcodes Hello all, This question may be a bit basic, but I'll ask anyways. I am curious how organizations are generating your barcodes for containers? We have not adopted a barcode system here at Union, however we may do so in the future. Thoughts and advice on an easy and preferably free route to barcoding are welcomed [all other advice welcomed as well :)]. Thank you! ~Sarah Oswald -- Sarah Oswald Archives and Special Collections Librarian Schaffer Library Union College 807 Union Street Schenectady, NY 12308 518-388-6871 oswalds at union.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From ltang5 at mail.lib.msu.edu Tue May 2 10:36:40 2017 From: ltang5 at mail.lib.msu.edu (Tang, Lydia) Date: Tue, 2 May 2017 14:36:40 +0000 Subject: [Archivesspace_Users_Group] Another barcode question Message-ID: <1B0F497C-3D57-4AA5-8DBF-8A4866D3948F@mail.lib.msu.edu> Hi all, Another barcode-related question: we are in the process of adding barcodes to our Top Containers but have two linger questions and I would love to hear your thoughts: 1. Sometimes our descriptions have spanned across multiple containers (ie: Boxes 7-12). How are institutions adding their barcodes for these sorts of situations? I am assuming we?ll go back and create individual top container instances for each box, but it won?t look very elegant? 2. Our barcoded materials are located in off site storage and we don?t barcode materials on site. If we try to add the location of ?off site,? it requires us to have specific unique information (such as a barcode), but that would either mean we would duplicate the barcode in two places or that we put the barcode information there instead. My concern there is how well it would interface with request plug ins such as Aeon if the barcode information is not in a designated standardized field. Any thoughts and suggestions would be greatly appreciated! Lydia From craig.savino at nyu.edu Tue May 2 11:03:18 2017 From: craig.savino at nyu.edu (Craig P Savino) Date: Tue, 2 May 2017 11:03:18 -0400 Subject: [Archivesspace_Users_Group] Another barcode question In-Reply-To: <1B0F497C-3D57-4AA5-8DBF-8A4866D3948F@mail.lib.msu.edu> References: <1B0F497C-3D57-4AA5-8DBF-8A4866D3948F@mail.lib.msu.edu> Message-ID: Lydia, re: 1) We have run into the same issue at NYU that some collections have had top containers that are "Boxes 8-15" or the like. We have in those cases deleted those top containers and then created individual ones for Box 8 through Box 15 (for example). I'm not sure it looks any less elegant than otherwise. There are certainly occasions where there is unprocessed, un-described, or homogeneous material across several boxes, a series, or an entire collection where we would like to manage the individual containers across that span. The only hard part is the time it takes to enter large stretches as Rapid Data Entry doesn't seem to allow for quickly creating multiple Top Container records and efficiently appending them to a single Archival Object (whether that be a file, series, or collection) re: 2) Do you mean that creating the location itself "Off site" requires a barcode? That's actually not the case as I understand it. You could give the location a classification instead. So it would be "Off site [off site]" or "COMPANY NAME [off site]". So the Top Container has its individual barcode and that's all, not the location. -- *Craig Savino* *Senior Processing Archivist* *Archival Collections Management, NYU* On Tue, May 2, 2017 at 10:36 AM, Tang, Lydia wrote: > Hi all, > Another barcode-related question: we are in the process of adding barcodes > to our Top Containers but have two linger questions and I would love to > hear your thoughts: > > 1. Sometimes our descriptions have spanned across multiple containers > (ie: Boxes 7-12). How are institutions adding their barcodes for these > sorts of situations? I am assuming we?ll go back and create individual top > container instances for each box, but it won?t look very elegant? > > 2. Our barcoded materials are located in off site storage and we > don?t barcode materials on site. If we try to add the location of ?off > site,? it requires us to have specific unique information (such as a > barcode), but that would either mean we would duplicate the barcode in two > places or that we put the barcode information there instead. My concern > there is how well it would interface with request plug ins such as Aeon if > the barcode information is not in a designated standardized field. > Any thoughts and suggestions would be greatly appreciated! > Lydia > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > -------------- next part -------------- An HTML attachment was scrubbed... URL: From Kate.F.Herbert at maine.gov Tue May 2 11:04:09 2017 From: Kate.F.Herbert at maine.gov (Herbert, Kate F) Date: Tue, 2 May 2017 15:04:09 +0000 Subject: [Archivesspace_Users_Group] Can't add new rows in RDE with a template Message-ID: We are having started to have same issue. When you apply an template in RDE and try to add rows nothing happens. Tried just one row or several does not make a difference. Made sure the top row has no errors just in case that was the issue, still nothing. If you do not add the template everything works as normal. Any ideas of what might be causing this? Thanks, Kate Kate Herbert Cultural Heritage Data Specialist Shared position between the Maine State Archives, Maine State Library, & Maine State Museum 207-712-9494 Kate.f.herbert at maine.gov From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Ladd, Marcus Sent: Wednesday, January 25, 2017 1:57 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Can't add new rows in RDE with a template This seems to be a problem that only occurred some time after the last update so I'm not sure what has changed. When a template is active in the Rapid Data Entry view, I am not able to add new rows - either individually or as a batch. Without a template, I can add rows like normal. Has anyone else encountered this? Thanks, Marcus -------- Marcus Ladd Special Collections Digital Librarian Miami University, Oxford, OH -------------- next part -------------- An HTML attachment was scrubbed... URL: From christine.dibella at lyrasis.org Tue May 2 11:34:32 2017 From: christine.dibella at lyrasis.org (Christine Di Bella) Date: Tue, 2 May 2017 15:34:32 +0000 Subject: [Archivesspace_Users_Group] Can't add new rows in RDE with a template In-Reply-To: References: Message-ID: Hi Kate, I haven?t been able to reproduce this yet, so I have a few questions for you: ? When you say you?re starting to have this issue, did this start with a particular upgrade or other significant activity with your ArchivesSpace? Any recent changes to your installation? ? Which version of ArchivesSpace are you using now? ? Does this happen every time or only sometimes? Is it all templates (if you have created more than one) or just particular ones? Christine Christine Di Bella ArchivesSpace Program Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 cdibella13 (Skype) [ASpaceOrgHomeMedium] From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Herbert, Kate F Sent: Tuesday, May 2, 2017 11:04 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Can't add new rows in RDE with a template We are having started to have same issue. When you apply an template in RDE and try to add rows nothing happens. Tried just one row or several does not make a difference. Made sure the top row has no errors just in case that was the issue, still nothing. If you do not add the template everything works as normal. Any ideas of what might be causing this? Thanks, Kate Kate Herbert Cultural Heritage Data Specialist Shared position between the Maine State Archives, Maine State Library, & Maine State Museum 207-712-9494 Kate.f.herbert at maine.gov From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Ladd, Marcus Sent: Wednesday, January 25, 2017 1:57 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Can't add new rows in RDE with a template This seems to be a problem that only occurred some time after the last update so I'm not sure what has changed. When a template is active in the Rapid Data Entry view, I am not able to add new rows - either individually or as a batch. Without a template, I can add rows like normal. Has anyone else encountered this? Thanks, Marcus -------- Marcus Ladd Special Collections Digital Librarian Miami University, Oxford, OH -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.jpg Type: image/jpeg Size: 4144 bytes Desc: image003.jpg URL: From nerino at industrialarchives.org Tue May 2 11:44:37 2017 From: nerino at industrialarchives.org (Melissa Nerino) Date: Tue, 2 May 2017 15:44:37 +0000 Subject: [Archivesspace_Users_Group] Can't add new rows in RDE with a template In-Reply-To: References: Message-ID: Both in and out of use as a template in RDE, I?ve recently encountered issues with being able to add multiple rows through the drop-down menu. I?ve had to repeatedly hit ?Add Row? to get to the number I need. Thanks for posing the question. Best, Melissa Nerino Associate Archivist 18 West Fourth Street Bethlehem, PA 18015 w. (610) 868-1115 [Email Logo] From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Herbert, Kate F Sent: Tuesday, May 2, 2017 11:04 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Can't add new rows in RDE with a template We are having started to have same issue. When you apply an template in RDE and try to add rows nothing happens. Tried just one row or several does not make a difference. Made sure the top row has no errors just in case that was the issue, still nothing. If you do not add the template everything works as normal. Any ideas of what might be causing this? Thanks, Kate Kate Herbert Cultural Heritage Data Specialist Shared position between the Maine State Archives, Maine State Library, & Maine State Museum 207-712-9494 Kate.f.herbert at maine.gov From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Ladd, Marcus Sent: Wednesday, January 25, 2017 1:57 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Can't add new rows in RDE with a template This seems to be a problem that only occurred some time after the last update so I'm not sure what has changed. When a template is active in the Rapid Data Entry view, I am not able to add new rows - either individually or as a batch. Without a template, I can add rows like normal. Has anyone else encountered this? Thanks, Marcus -------- Marcus Ladd Special Collections Digital Librarian Miami University, Oxford, OH -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 2762 bytes Desc: image001.jpg URL: From Kate.F.Herbert at maine.gov Tue May 2 12:58:13 2017 From: Kate.F.Herbert at maine.gov (Herbert, Kate F) Date: Tue, 2 May 2017 16:58:13 +0000 Subject: [Archivesspace_Users_Group] Can't add new rows in RDE with a template In-Reply-To: References: Message-ID: The issue started a few weeks ago, we have just started a new project and had not been using RDE for several month, the issue started when we got back into it. We upgraded to 1.5.1 in October, at that time everything was working fine. After a little testing it seems that the problem is happening consistently with all users but only with newly created template (again created for this new project in the last month or so). From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Christine Di Bella Sent: Tuesday, May 02, 2017 11:35 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Can't add new rows in RDE with a template Hi Kate, I haven?t been able to reproduce this yet, so I have a few questions for you: ? When you say you?re starting to have this issue, did this start with a particular upgrade or other significant activity with your ArchivesSpace? Any recent changes to your installation? ? Which version of ArchivesSpace are you using now? ? Does this happen every time or only sometimes? Is it all templates (if you have created more than one) or just particular ones? Christine Christine Di Bella ArchivesSpace Program Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 cdibella13 (Skype) [ASpaceOrgHomeMedium] From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Herbert, Kate F Sent: Tuesday, May 2, 2017 11:04 AM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Can't add new rows in RDE with a template We are having started to have same issue. When you apply an template in RDE and try to add rows nothing happens. Tried just one row or several does not make a difference. Made sure the top row has no errors just in case that was the issue, still nothing. If you do not add the template everything works as normal. Any ideas of what might be causing this? Thanks, Kate Kate Herbert Cultural Heritage Data Specialist Shared position between the Maine State Archives, Maine State Library, & Maine State Museum 207-712-9494 Kate.f.herbert at maine.gov From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Ladd, Marcus Sent: Wednesday, January 25, 2017 1:57 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Can't add new rows in RDE with a template This seems to be a problem that only occurred some time after the last update so I'm not sure what has changed. When a template is active in the Rapid Data Entry view, I am not able to add new rows - either individually or as a batch. Without a template, I can add rows like normal. Has anyone else encountered this? Thanks, Marcus -------- Marcus Ladd Special Collections Digital Librarian Miami University, Oxford, OH -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 4144 bytes Desc: image001.jpg URL: From christine.dibella at lyrasis.org Wed May 3 09:37:51 2017 From: christine.dibella at lyrasis.org (Christine Di Bella) Date: Wed, 3 May 2017 13:37:51 +0000 Subject: [Archivesspace_Users_Group] ArchivesSpace 2.0.1 now available Message-ID: Hello ArchivesSpace members, The ArchivesSpace program team is announcing the availability of a small patch release, 2.0.1. This release remedies an issue where the resource tree display appears to become unresponsive after saving a record. You can download this release at https://github.com/archivesspace/archivesspace/releases/tag/v2.0.1. Information on upgrading to a new version of ArchivesSpace is available at http://archivesspace.github.io/archivesspace/user/upgrading-to-a-new-release-of-archivesspace/. Thanks to Payten Giles of our development partner Hudson Molonglo for uncovering this issue and delivering a quick fix for it. If you have any questions or need help upgrading, please let us know. Christine Christine Di Bella ArchivesSpace Program Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 cdibella13 (Skype) [ASpaceOrgHomeMedium] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.jpg Type: image/jpeg Size: 4144 bytes Desc: image003.jpg URL: From christine.dibella at lyrasis.org Thu May 4 12:57:22 2017 From: christine.dibella at lyrasis.org (Christine Di Bella) Date: Thu, 4 May 2017 16:57:22 +0000 Subject: [Archivesspace_Users_Group] Tufts University subsidizing development of assessment module for ArchivesSpace Message-ID: Hello ArchivesSpace members, Over the years, a number of community members, both inside and outside the ArchivesSpace membership community, have participated in efforts to develop a specification for assessment functionality in ArchivesSpace. Thanks to archivists and other staff at New York University, the Smithsonian, the University of Michigan, Harvard University, Yale University, the Historical Society of Pennsylvania, Temple University, Tufts University, and others for their efforts toward this goal. (And apologies to anyone I've left out or who has since moved on to a different institution - this has been quite a broad-based effort, years in the making.) I am really pleased to announce that Tufts University's Digital Collections and Archives has decided to subsidize the development of the assessment functionality and contracted with Hudson Molonglo to work on it over the summer. The aim is for the module to be available beginning in the fall. As work proceeds, you will be able to comment on and track progress in the JIRA issue https://archivesspace.atlassian.net/browse/AR-819. The specifications being used for the project, which reflect much of the previous collaborative work of the community, are attached to the issue. Tufts has reviewed the previously developed specification drafts for an assessment module and intends to closely mirror functionality that was available in the Archivists' Toolkit assessment module, with additional reporting and importing capabilities. Their primary aim at this time is to have the functionality that they need to do their work built into the application, and they are using the community-developed model that most meets that need. Because they are contributing the result back to the community, this will assure that a baseline of assessment functionality will soon be available in the application for everyone. For individual institutions or user communities that have additional needs, this functionality could be extended through the creation of plugins or additional development work - efforts that would very much welcome, either concurrent with or after this first phase. For questions about the Assessment module project, please contact Dan Santamaria, Director of Tufts Digital Collections and Archives, at Daniel.Santamaria at tufts.edu. Thanks to Tufts for their generosity in taking on this project. If your institution is interested in getting more involved in development for ArchivesSpace, and either has projects in mind or wants to know about projects already prioritized by the community, please get in touch with Laney or me. We'd love to hear from you! Christine Christine Di Bella ArchivesSpace Program Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 cdibella13 (Skype) [ASpaceOrgHomeMedium] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.jpg Type: image/jpeg Size: 4144 bytes Desc: image003.jpg URL: From rachel.searcy at nyu.edu Thu May 4 17:16:19 2017 From: rachel.searcy at nyu.edu (Rachel Aileen Searcy) Date: Thu, 4 May 2017 17:16:19 -0400 Subject: [Archivesspace_Users_Group] ASpace Help Center cannot be reached Message-ID: Hi all, We've recently noticed that we're unable to get to the ArchivesSpace Help Center, either directly through the url or via the question icon in ASpace itself. Instead we get an error message that "the site can't be reached." Does anyone on the program happen to know if the site is currently down? I'm happy to submit a ticket for this, but am wondering if this is already a known issue. Best, Rachel Searcy Accessioning Archivist, Archival Collections Management New York University Libraries 212.998.2539 | rachel.searcy at nyu.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From Kevin.Clair at du.edu Fri May 5 07:51:57 2017 From: Kevin.Clair at du.edu (Kevin Clair) Date: Fri, 5 May 2017 11:51:57 +0000 Subject: [Archivesspace_Users_Group] overriding javascript via plugin In-Reply-To: <691FA747-A878-4468-936E-CAEB45C5EEC6@eservices.virginia.edu> References: <691FA747-A878-4468-936E-CAEB45C5EEC6@eservices.virginia.edu> Message-ID: <8268A49D-50ED-41FA-8759-AD9ABE09E66E@du.edu> This worked perfectly, thanks! In case there?s interest, my code is here: https://github.com/duspeccoll/tree_component_id. It turned out I needed to edit backend/model/large_tree.rb as well, to make it aware of the component_id field. -k From: on behalf of "Majewski, Steven Dennis (sdm7g)" Reply-To: Archivesspace Group Date: Tuesday, April 25, 2017 at 12:01 PM To: Archivesspace Group Subject: Re: [Archivesspace_Users_Group] overriding javascript via plugin Your screenshot was dropped from your email, so I don?t know exactly what you want, but you can monkey patch ResourceRenderer methods and change or decorate output with something like this in your plugins/local/frontend/views/layout_head_html.erb: <% if controller.controller_name == 'resources' %> <% end %> ( Strip out all of the console.log debugging after you get it to do what you want. ) In a different use case, for adding IIIF image viewers for digital objects, what I want to modify is not available until the digital object file versions accordion is expanded, so I had to bind the bootstrap event to the body and delegate the event to the accordion element: $('body').on( 'show.bs.collapse', '#digital_object_file_versions__accordion', 'data', function ($x) {...} ); ? Steve M. On Apr 20, 2017, at 10:50 AM, Kevin Clair > wrote: Hello, I?m wondering if anyone on the list has managed to write a plugin to override Javascript functions in the ArchivesSpace frontend. Here at Denver our preference is to display component IDs in the resource tree view instead of Top Container information (see attached screenshot). Currently we do this through our local plugins [1], but since it looks like v2.0.0 moves all of that functionality into the script at https://github.com/archivesspace/archivesspace/blob/master/frontend/app/assets/javascripts/tree_renderers.js.erb, I can?t figure out a way to customize the tree rendering to override the default behavior. There will likely be local resistance to upgrading if we lose this display customization, so any help with this would be appreciated. thanks! -k [1] https://github.com/duspeccoll/plugins_local/blob/master/frontend/views/shared/_tree.html.erb _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From michael.rush at yale.edu Fri May 5 08:14:20 2017 From: michael.rush at yale.edu (Rush, Michael) Date: Fri, 5 May 2017 12:14:20 +0000 Subject: [Archivesspace_Users_Group] Tufts University subsidizing development of assessment module for ArchivesSpace In-Reply-To: References: Message-ID: Christine, This is excellent news! And thanks to all at Tufts for their support for adding this important functionality to ArchivesSpace. I have one question: the JIRA issue specifically mentions a plugin for assessments. Will Tufts and HM be developing a plugin or will the assessments module be part of the core application? If it is a plugin that will be developed, will it be considered one of the ArchivesSpace plugins officially maintained by the program team? Best, Mike From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Christine Di Bella Sent: Thursday, May 04, 2017 12:57 PM To: Archivesspace Users Group ; Archivesspace Member Reps ; archivesspace_tac_uac at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Tufts University subsidizing development of assessment module for ArchivesSpace Hello ArchivesSpace members, Over the years, a number of community members, both inside and outside the ArchivesSpace membership community, have participated in efforts to develop a specification for assessment functionality in ArchivesSpace. Thanks to archivists and other staff at New York University, the Smithsonian, the University of Michigan, Harvard University, Yale University, the Historical Society of Pennsylvania, Temple University, Tufts University, and others for their efforts toward this goal. (And apologies to anyone I've left out or who has since moved on to a different institution - this has been quite a broad-based effort, years in the making.) I am really pleased to announce that Tufts University's Digital Collections and Archives has decided to subsidize the development of the assessment functionality and contracted with Hudson Molonglo to work on it over the summer. The aim is for the module to be available beginning in the fall. As work proceeds, you will be able to comment on and track progress in the JIRA issue https://archivesspace.atlassian.net/browse/AR-819. The specifications being used for the project, which reflect much of the previous collaborative work of the community, are attached to the issue. Tufts has reviewed the previously developed specification drafts for an assessment module and intends to closely mirror functionality that was available in the Archivists' Toolkit assessment module, with additional reporting and importing capabilities. Their primary aim at this time is to have the functionality that they need to do their work built into the application, and they are using the community-developed model that most meets that need. Because they are contributing the result back to the community, this will assure that a baseline of assessment functionality will soon be available in the application for everyone. For individual institutions or user communities that have additional needs, this functionality could be extended through the creation of plugins or additional development work - efforts that would very much welcome, either concurrent with or after this first phase. For questions about the Assessment module project, please contact Dan Santamaria, Director of Tufts Digital Collections and Archives, at Daniel.Santamaria at tufts.edu. Thanks to Tufts for their generosity in taking on this project. If your institution is interested in getting more involved in development for ArchivesSpace, and either has projects in mind or wants to know about projects already prioritized by the community, please get in touch with Laney or me. We'd love to hear from you! Christine Christine Di Bella ArchivesSpace Program Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 cdibella13 (Skype) [ASpaceOrgHomeMedium] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 4144 bytes Desc: image001.jpg URL: From christine.dibella at lyrasis.org Fri May 5 08:55:28 2017 From: christine.dibella at lyrasis.org (Christine Di Bella) Date: Fri, 5 May 2017 12:55:28 +0000 Subject: [Archivesspace_Users_Group] ASpace Help Center cannot be reached In-Reply-To: References: Message-ID: Thanks for bringing this to our attention. The site is back up. Christine Christine Di Bella ArchivesSpace Program Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 cdibella13 (Skype) [ASpaceOrgHomeMedium] From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Rachel Aileen Searcy Sent: Thursday, May 4, 2017 5:16 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] ASpace Help Center cannot be reached Hi all, We've recently noticed that we're unable to get to the ArchivesSpace Help Center, either directly through the url or via the question icon in ASpace itself. Instead we get an error message that "the site can't be reached." Does anyone on the program happen to know if the site is currently down? I'm happy to submit a ticket for this, but am wondering if this is already a known issue. Best, Rachel Searcy Accessioning Archivist, Archival Collections Management New York University Libraries 212.998.2539 | rachel.searcy at nyu.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 4146 bytes Desc: image001.jpg URL: From christine.dibella at lyrasis.org Fri May 5 09:37:05 2017 From: christine.dibella at lyrasis.org (Christine Di Bella) Date: Fri, 5 May 2017 13:37:05 +0000 Subject: [Archivesspace_Users_Group] Tufts University subsidizing development of assessment module for ArchivesSpace In-Reply-To: References: Message-ID: Hi Mike, One of the considerations when community members have code that they're interested in contributing to ArchivesSpace is whether it is appropriate for the core, as a supported plugin, or as a plugin that should remain outside of what is supported by the program. We also consider how the desired functionality works within an archival workflow, whether it is a universal need or one that is specific to a particular institution or type of institution, as well as how it works from a technology standpoint. We've been piloting a process for how these decisions get made with a few of the community contributions that have been offered to the program lately and we'll be making more information about that available soon. The intent is for decisions to be made based on data and discussion provided by our appointed groups as well as individual members, depending on what makes most sense; the extent to which a particular contribution needs to be distributed for wide comment will depend on various factors, including the extent to which the need was identified by the community vs. the contributing institution. In this case, given the demonstrated community interest in this kind of functionality being available within ArchivesSpace, that the specification being used draws almost entirely on a previous community-developed model, and its minimal impact on the data model (fields will be added, not changed or deleted from the existing data model), the assessment module will be built into the core code and supported by the ArchivesSpace program once it's in. This assessment module will provide for a baseline of assessment functionality. For individual institutions or user communities that have additional needs, the functionality could be extended through the creation of plugins or additional development work - efforts that would be very much welcome, either concurrent with or after this first phase. If people wanted to contribute that work, the same kinds of considerations would apply in determining whether those additional contributions should be core code, supported plugins, or plugins outside of what is supported by the program. Thanks for asking, and for engaging with us in this process. And I'll just give another plug to say that Laney and I are interested in hearing from any institutions that are interested in getting more involved in development for ArchivesSpace, whether you have projects in mind or want to know about projects already prioritized by the community. Yale has been so generous in this regard and we are thankful for the increasing number of other institutions that are considering this as well! Christine From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Rush, Michael Sent: Friday, May 5, 2017 8:14 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Tufts University subsidizing development of assessment module for ArchivesSpace Christine, This is excellent news! And thanks to all at Tufts for their support for adding this important functionality to ArchivesSpace. I have one question: the JIRA issue specifically mentions a plugin for assessments. Will Tufts and HM be developing a plugin or will the assessments module be part of the core application? If it is a plugin that will be developed, will it be considered one of the ArchivesSpace plugins officially maintained by the program team? Best, Mike From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Christine Di Bella Sent: Thursday, May 04, 2017 12:57 PM To: Archivesspace Users Group >; Archivesspace Member Reps >; archivesspace_tac_uac at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Tufts University subsidizing development of assessment module for ArchivesSpace Hello ArchivesSpace members, Over the years, a number of community members, both inside and outside the ArchivesSpace membership community, have participated in efforts to develop a specification for assessment functionality in ArchivesSpace. Thanks to archivists and other staff at New York University, the Smithsonian, the University of Michigan, Harvard University, Yale University, the Historical Society of Pennsylvania, Temple University, Tufts University, and others for their efforts toward this goal. (And apologies to anyone I've left out or who has since moved on to a different institution - this has been quite a broad-based effort, years in the making.) I am really pleased to announce that Tufts University's Digital Collections and Archives has decided to subsidize the development of the assessment functionality and contracted with Hudson Molonglo to work on it over the summer. The aim is for the module to be available beginning in the fall. As work proceeds, you will be able to comment on and track progress in the JIRA issue https://archivesspace.atlassian.net/browse/AR-819. The specifications being used for the project, which reflect much of the previous collaborative work of the community, are attached to the issue. Tufts has reviewed the previously developed specification drafts for an assessment module and intends to closely mirror functionality that was available in the Archivists' Toolkit assessment module, with additional reporting and importing capabilities. Their primary aim at this time is to have the functionality that they need to do their work built into the application, and they are using the community-developed model that most meets that need. Because they are contributing the result back to the community, this will assure that a baseline of assessment functionality will soon be available in the application for everyone. For individual institutions or user communities that have additional needs, this functionality could be extended through the creation of plugins or additional development work - efforts that would very much welcome, either concurrent with or after this first phase. For questions about the Assessment module project, please contact Dan Santamaria, Director of Tufts Digital Collections and Archives, at Daniel.Santamaria at tufts.edu. Thanks to Tufts for their generosity in taking on this project. If your institution is interested in getting more involved in development for ArchivesSpace, and either has projects in mind or wants to know about projects already prioritized by the community, please get in touch with Laney or me. We'd love to hear from you! Christine Christine Di Bella ArchivesSpace Program Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 cdibella13 (Skype) [ASpaceOrgHomeMedium] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 4144 bytes Desc: image001.jpg URL: From christine.dibella at lyrasis.org Fri May 5 09:49:22 2017 From: christine.dibella at lyrasis.org (Christine Di Bella) Date: Fri, 5 May 2017 13:49:22 +0000 Subject: [Archivesspace_Users_Group] Report Question for V2.0.0 In-Reply-To: References: Message-ID: Dear Daniel, I checked, and this is a known limitation of this report currently. Our Tech Lead, Laney, is working on a number of issues with reports with the Reports subteam and this is on their radar for something that needs to be corrected. Christine From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Daniel L Thacker Sent: Monday, May 1, 2017 4:58 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Report Question for V2.0.0 I am running an accession report on the V2.0.0. I select the repository that I want (it only has 48 accessions) and it spits out all the accessions from all of our repositories we have. I tried the same report on the other two repositories and it always gives me the same combined number from all 3 repositories. This is problematic because on the reports it doesn't label the repository each accession came from. Daniel Thacker Digital Archivist James C. Jernigan Library Texas A&M University-Kingsville MSC 197 700 University Blvd Kingsville, TX 78363-8202 361-593-4154 -------------- next part -------------- An HTML attachment was scrubbed... URL: From christine.dibella at lyrasis.org Fri May 5 09:50:50 2017 From: christine.dibella at lyrasis.org (Christine Di Bella) Date: Fri, 5 May 2017 13:50:50 +0000 Subject: [Archivesspace_Users_Group] Can't add new rows in RDE with a template In-Reply-To: References: Message-ID: Thanks for that additional information, Kate and Melissa. We?ll check into this. Christine From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Herbert, Kate F Sent: Tuesday, May 2, 2017 12:58 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Can't add new rows in RDE with a template The issue started a few weeks ago, we have just started a new project and had not been using RDE for several month, the issue started when we got back into it. We upgraded to 1.5.1 in October, at that time everything was working fine. After a little testing it seems that the problem is happening consistently with all users but only with newly created template (again created for this new project in the last month or so). From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Christine Di Bella Sent: Tuesday, May 02, 2017 11:35 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Can't add new rows in RDE with a template Hi Kate, I haven?t been able to reproduce this yet, so I have a few questions for you: ? When you say you?re starting to have this issue, did this start with a particular upgrade or other significant activity with your ArchivesSpace? Any recent changes to your installation? ? Which version of ArchivesSpace are you using now? ? Does this happen every time or only sometimes? Is it all templates (if you have created more than one) or just particular ones? Christine Christine Di Bella ArchivesSpace Program Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 cdibella13 (Skype) [ASpaceOrgHomeMedium] From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Herbert, Kate F Sent: Tuesday, May 2, 2017 11:04 AM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Can't add new rows in RDE with a template We are having started to have same issue. When you apply an template in RDE and try to add rows nothing happens. Tried just one row or several does not make a difference. Made sure the top row has no errors just in case that was the issue, still nothing. If you do not add the template everything works as normal. Any ideas of what might be causing this? Thanks, Kate Kate Herbert Cultural Heritage Data Specialist Shared position between the Maine State Archives, Maine State Library, & Maine State Museum 207-712-9494 Kate.f.herbert at maine.gov From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Ladd, Marcus Sent: Wednesday, January 25, 2017 1:57 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Can't add new rows in RDE with a template This seems to be a problem that only occurred some time after the last update so I'm not sure what has changed. When a template is active in the Rapid Data Entry view, I am not able to add new rows - either individually or as a batch. Without a template, I can add rows like normal. Has anyone else encountered this? Thanks, Marcus -------- Marcus Ladd Special Collections Digital Librarian Miami University, Oxford, OH -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 4144 bytes Desc: image001.jpg URL: From KennedyN at si.edu Fri May 5 16:16:03 2017 From: KennedyN at si.edu (Kennedy, Nancy) Date: Fri, 5 May 2017 20:16:03 +0000 Subject: [Archivesspace_Users_Group] Container export Message-ID: <4142170736420940ACB07EE9EECDC21F34DA80CE@si-msedag04.US.SINET.SI.EDU> Can anyone point me to a functional overview or documentation about the "Exported to ILS" field in the top container model? Nancy Kennedy Smithsonian Institution kennedyn at si.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From Daniel.Thacker at tamuk.edu Mon May 8 10:20:21 2017 From: Daniel.Thacker at tamuk.edu (Daniel L Thacker) Date: Mon, 8 May 2017 14:20:21 +0000 Subject: [Archivesspace_Users_Group] Legacy Migration Question Message-ID: We are migrating legacy resource records from FileMakerPro to AS. We are writing a python script to transfer all the information. The problem I am running into is that the EAD that I am exporting from AS to make the template is not exporting all of the fields. For example, related accessions, repository processing note, container summary, publish, calendar and a few others. Is there a way to get a more comprehensive EAD? Thank you Daniel Thacker Digital Archivist James C. Jernigan Library Texas A&M University-Kingsville MSC 197 700 University Blvd Kingsville, TX 78363-8202 361-593-4154 -------------- next part -------------- An HTML attachment was scrubbed... URL: From sdm7g at eservices.virginia.edu Mon May 8 13:21:45 2017 From: sdm7g at eservices.virginia.edu (Majewski, Steven Dennis (sdm7g)) Date: Mon, 8 May 2017 17:21:45 +0000 Subject: [Archivesspace_Users_Group] Legacy Migration Question In-Reply-To: References: Message-ID: <9CB77FF1-8B96-4F22-9DE3-2FBB2131F69F@eservices.virginia.edu> ( Please include version of ArchivesSpace you?re using: the export/import mappings have been getting quite a few revisions lately. ) Extent/container_summary does get exported as the text to EAD element. ( At least in latest version I tested. ) It appears that calendar and era are both mapped on EAD import, but aren?t exported properly. This should be reported as a bug on JIRA ( and likely can be easily fixed in next release ). The publish button isn?t exported directly, but whether or not an item is published. ?Include unpublished? is the default setting for export EAD. You can unselect this. If you include unpublished, the @audience attribute should be set to ?internal? for unpublished items. ( This action, I think, was also a fairly recent update. ) For related_accessions and repository_processing_note, I?m not sure there?s an obvious mapping to EAD. Do you have suggestions for how these should be handled ? In general, for export/import issues, I suggest you look first at the original mappings documentation on http://archivesspace.org/application/data-import-and-export-maps/ and then check JIRA issues to see if it?s a bug in a specified mapping, or if it?s something unspecified in the mappings. You can report either, or up vote an existing issue, but an addition or change to the mappings may take some more discussion on the list to see if it?s generally accepted or not. If you need to do some custom mapping, you can modify or extend the converters and exporters in a local plugin. ? Steve Majewski On May 8, 2017, at 10:20 AM, Daniel L Thacker > wrote: We are migrating legacy resource records from FileMakerPro to AS. We are writing a python script to transfer all the information. The problem I am running into is that the EAD that I am exporting from AS to make the template is not exporting all of the fields. For example, related accessions, repository processing note, container summary, publish, calendar and a few others. Is there a way to get a more comprehensive EAD? Thank you Daniel Thacker Digital Archivist James C. Jernigan Library Texas A&M University-Kingsville MSC 197 700 University Blvd Kingsville, TX 78363-8202 361-593-4154 _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From Daniel.Thacker at tamuk.edu Mon May 8 15:27:20 2017 From: Daniel.Thacker at tamuk.edu (Daniel L Thacker) Date: Mon, 8 May 2017 19:27:20 +0000 Subject: [Archivesspace_Users_Group] Legacy Migration Question In-Reply-To: <9CB77FF1-8B96-4F22-9DE3-2FBB2131F69F@eservices.virginia.edu> References: , <9CB77FF1-8B96-4F22-9DE3-2FBB2131F69F@eservices.virginia.edu> Message-ID: We are working with V2.0.1. I still don't see that container summary under with the tag but I'll do another test to see if it comes up. I'll get back with you on the related_accessions and repository_processing_note. We are just doing basic tests right now and will get to the more complex stuff later. Thanks Steve Daniel Thacker Digital Archivist James C. Jernigan Library Texas A&M University-Kingsville MSC 197 700 University Blvd Kingsville, TX 78363-8202 361-593-4154 ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Majewski, Steven Dennis (sdm7g) Sent: Monday, May 8, 2017 12:21:45 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Legacy Migration Question ( Please include version of ArchivesSpace you?re using: the export/import mappings have been getting quite a few revisions lately. ) Extent/container_summary does get exported as the text to EAD element. ( At least in latest version I tested. ) It appears that calendar and era are both mapped on EAD import, but aren?t exported properly. This should be reported as a bug on JIRA ( and likely can be easily fixed in next release ). The publish button isn?t exported directly, but whether or not an item is published. ?Include unpublished? is the default setting for export EAD. You can unselect this. If you include unpublished, the @audience attribute should be set to ?internal? for unpublished items. ( This action, I think, was also a fairly recent update. ) For related_accessions and repository_processing_note, I?m not sure there?s an obvious mapping to EAD. Do you have suggestions for how these should be handled ? In general, for export/import issues, I suggest you look first at the original mappings documentation on http://archivesspace.org/application/data-import-and-export-maps/ and then check JIRA issues to see if it?s a bug in a specified mapping, or if it?s something unspecified in the mappings. You can report either, or up vote an existing issue, but an addition or change to the mappings may take some more discussion on the list to see if it?s generally accepted or not. If you need to do some custom mapping, you can modify or extend the converters and exporters in a local plugin. ? Steve Majewski On May 8, 2017, at 10:20 AM, Daniel L Thacker > wrote: We are migrating legacy resource records from FileMakerPro to AS. We are writing a python script to transfer all the information. The problem I am running into is that the EAD that I am exporting from AS to make the template is not exporting all of the fields. For example, related accessions, repository processing note, container summary, publish, calendar and a few others. Is there a way to get a more comprehensive EAD? Thank you Daniel Thacker Digital Archivist James C. Jernigan Library Texas A&M University-Kingsville MSC 197 700 University Blvd Kingsville, TX 78363-8202 361-593-4154 _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From lewis at towson.edu Tue May 9 09:46:17 2017 From: lewis at towson.edu (Lewis, Kylie) Date: Tue, 9 May 2017 13:46:17 +0000 Subject: [Archivesspace_Users_Group] PDF Export issue Message-ID: Good morning, We currently have an intern processing a collection for us. When she exports the pdf of her finding aid, it places one of her series out of order and then takes the file items from several series and places them within a different series. There are screenshots attached to illustrate the issue. Has anyone run across this issue as well and have a fix or suggestion? Thanks for any help. Kylie Lewis * Library Associate Special Collections and University Archives Towson University * 8000 York Road * Towson, Maryland, 21252-0001 t. 410-704-3389 * f. 410-704-3760 [http://webapps.towson.edu/ec/templates/images/facebook.png] [http://webapps.towson.edu/ec/templates/images/twitter.png] [http://webapps.towson.edu/ec/templates/images/linkedin.png] [http://webapps.towson.edu/ec/templates/images/instagram.png] [Towson University logo] Confidentiality Notice: This message may contain information that is confidential, privileged, proprietary, or otherwise legally exempt from disclosure. If you are not the intended recipient, you are notified that you are not authorized to read, print, copy or disseminate this message, any part of it, or any attachments. If this message has been sent to you in error, please notify the sender by replying to this transmission, or by calling Special Collections and University Archives at 410-704-2093. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 479 bytes Desc: image001.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 591 bytes Desc: image002.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 546 bytes Desc: image003.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image004.png Type: image/png Size: 622 bytes Desc: image004.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image005.gif Type: image/gif Size: 1456 bytes Desc: image005.gif URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: series.JPG Type: image/jpeg Size: 34997 bytes Desc: series.JPG URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: series 5.JPG Type: image/jpeg Size: 63395 bytes Desc: series 5.JPG URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: series 4-6.JPG Type: image/jpeg Size: 61789 bytes Desc: series 4-6.JPG URL: From PGalligan at rockarch.org Tue May 9 15:54:01 2017 From: PGalligan at rockarch.org (Galligan, Patrick) Date: Tue, 9 May 2017 19:54:01 +0000 Subject: [Archivesspace_Users_Group] Proxy error when deleting from large resources? Message-ID: <804929F0-2D4D-4876-916B-6111DCD91CC9@rockarch.org> Hi, Twice now we?ve run into the attached error when trying to delete a component from a large resource. The first time it happened we refreshed this page and AS had deleted the entire resource. This time we just closed out and logged back in, and everything was fine. What I?m wondering is: Why is this happening? Is it because the request is timing out? We?re on version 1.5.3 still, if that makes a difference. -Patrick Galligan Rockefeller Archive Center -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: AS_error.png Type: image/png Size: 41045 bytes Desc: AS_error.png URL: From Daniel.Thacker at tamuk.edu Tue May 9 15:54:12 2017 From: Daniel.Thacker at tamuk.edu (Daniel L Thacker) Date: Tue, 9 May 2017 19:54:12 +0000 Subject: [Archivesspace_Users_Group] File Version (Url Link) for Digital Objects in CSV Message-ID: We are mapping our Digital Objects via a CSV. We can't find a field for "File URI" under file versions. We want to put in our urls for our digital objects. Do we have to put it in by hand. We are using V2.0.1 of AS. Can we create our own Import Filed / Column header? Thanks Daniel Thacker Digital Archivist James C. Jernigan Library Texas A&M University-Kingsville MSC 197 700 University Blvd Kingsville, TX 78363-8202 361-593-4154 -------------- next part -------------- An HTML attachment was scrubbed... URL: From christine.dibella at lyrasis.org Wed May 10 10:14:18 2017 From: christine.dibella at lyrasis.org (Christine Di Bella) Date: Wed, 10 May 2017 14:14:18 +0000 Subject: [Archivesspace_Users_Group] ArchivesSpace Update - May 2017 Message-ID: [ASpaceOrgHome.jpg] May 2017 Update Development The ArchivesSpace team was pleased to announce the release of v2.0.0 (https://github.com/archivesspace/archivesspace/releases/tag/v2.0.0) on April 19 . The release includes many changes to the underlying technologies of the application as well as improved functionality in some key areas. Summary information about these changes is available in the release notes. The changes include upgrading to Rails 5, better performance for background jobs and larger databases, a new way to reorder components in resources and digital objects, and remediation of some issues with reports. We have also made available a separate release file for those wanting to try out the beta of the new public user interface (https://github.com/archivesspace/archivesspace/releases/tag/PUBLIC-BETA). Thanks to all who provided feature specifications, code, testing feedback, and other support for all the work that went into this release. We subsequently released a small patch release, v2.0.1 (https://github.com/archivesspace/archivesspace/releases/tag/v2.0.1), on May 3. This remedies an issue where the resource tree appears to become unresponsive after saving a record. Those using previous versions of ArchivesSpace who have not yet upgraded to 2.0.0 can upgrade directly to 2.0.1 when they are ready. We are in the process of circulating an updated Technology and Development Roadmap for comment within the ArchivesSpace community. For those looking ahead to the next major release of ArchivesSpace, due in June, there are several large pieces of new or improved functionality scheduled for inclusion, including the production-ready version of the new public user interface (https://archivesspace.atlassian.net/wiki/display/ADC/Public+Interface+Enhancement+Project), an OAI-PMH responder (https://archivesspace.atlassian.net/browse/ANW-49) and enhanced rights management functionality (https://archivesspace.atlassian.net/browse/ANW-123). All of these improvements represent very substantial member involvement, including leading and participating in member working groups to develop recommendations for changes, writing feature specifications, providing feedback on recommendations and specifications, and testing improvements. We are grateful for our members' active participation in improving the application for the ArchivesSpace community as a whole. Tufts University Subsidizing Development of Assessment Module Over the years, a number of community members, both inside and outside the ArchivesSpace membership community, have participated in efforts to develop a specification for assessment functionality in ArchivesSpace. Thanks to archivists and other staff at New York University, the Smithsonian, the University of Michigan, Harvard University, Yale University, the Historical Society of Pennsylvania, Temple University, Tufts University, and others for their efforts toward this goal. We are pleased to announce that Tufts University's Digital Collections and Archives has decided to subsidize the development of the assessment functionality and contracted with Hudson Molonglo to work on it over the summer. The aim is for the module to be available beginning in the fall. As work proceeds, you will be able to comment on and track progress in the JIRA issue https://archivesspace.atlassian.net/browse/AR-819. The specifications being used for the project, which reflect much of the previous collaborative work of the community, are attached to the issue. Tufts has reviewed the previously developed specification drafts for an assessment module and intends to closely mirror functionality that was available in the Archivists' Toolkit assessment module, with additional reporting and importing capabilities. Their primary aim at this time is to have the functionality that they need to do their work built into the application, and they are using the community-developed model that most meets that need. Because they are contributing the result back to the community, this will assure that a baseline of assessment functionality will soon be available in the application for everyone. For individual institutions or user communities that have additional needs, this functionality could be extended through the creation of plugins or additional development work - efforts that would very much welcome, either concurrent with or after this first phase. For questions about the Assessment module project, please contact Dan Santamaria, Director of Tufts Digital Collections and Archives, at Daniel.Santamaria at tufts.edu. Thanks to Tufts for their generosity in taking on this project. If your institution is interested in getting more involved in development for ArchivesSpace, and either has projects in mind or wants to know about projects already prioritized by the community, please get in touch with Laney (laney.mcglohon at lyrasis.org) or Christine (christine.dibella at lyrasis.org). New Suggested Mappings for ArchivesSpace Digital Object Exports Available for Comment Thanks to the hard work of the Digital Objects Exports working group, new suggested mappings for two of the exports currently offered by the ArchivesSpace digital objects module (Dublin Core, MODS) have been drafted and are ready to be shared for wider comment. A suggested mapping for the METS export will be available soon. . You can access the mappings by visiting the working group's web page or the links in comments on the relevant JIRA issues. Of note for those interested in the METS mapping: while ArchivesSpace currently provides for MODS descriptive metadata only within METS records, with the change in mapping we would also aim to provide the option to select either Dublin Core or MODS in the export in the application. Either of these options would reflect the mapping of the standalone export. Dublin Core: https://archivesspace.atlassian.net/browse/AR-921 MODS: https://archivesspace.atlassian.net/browse/AR-920 METS: https://archivesspace.atlassian.net/browse/AR-919, https://archivesspace.atlassian.net/browse/AR-788, and https://archivesspace.atlassian.net/browse/AR-781 You may comment on any or all of the mappings. Please consider them both in terms of your current (or anticipated workflow) and your preferred workflow for the future and let us know if there is anything missing or anything that would negatively impact what you need to do. (And, of course, we're also very happy to hear confirmation if the proposed mappings suit your purposes as is.) Please submit your feedback by commenting in the mapping files, commenting on the JIRA issues or emailing Christine (christine.dibella at lyrasis.org) directly. As much as possible, we'd like to receive feedback by May 19. Once the mappings have been finalized, we can schedule the revisions, as well as the additional choice for descriptive metadata included with the METS export, for inclusion in the application. ArchivesSpace Participating in Multiple Grant Projects The ArchivesSpace recently received word that two grant proposals in which it is named as a participant have been funded by the IMLS. The Educopia Institute and the UNC School of Information and Library Science (SILS) have been awarded a grant worth over $681,000 from the Institute of Museum and Library Services (IMLS) for OSSArcFlow, a project to investigate and support the adoption of open source tools for libraries, archives, and museums (LAMs). The research team will engage with 12 partner institutions to research, devise, and test various strategies for implementing three open source software (OSS) technologies, the BitCurator environment, ArchivesSpace, and Archivematica. Laney McGlohon serves as the ArchivesSpace representative to the project. LYRASIS has been awarded a $100,000 National Leadership Grant for Libraries award for the project "It Takes a Village: Open Source Software Models of Collaboration and Sustainability." The one year grant will allow for a convening of stakeholders from open source software initiatives, including ArchivesSpace, that serve cultural heritage organizations to elucidate characteristics and forms of sustainability models as well as factors affecting sustainability. The forum will contribute to the creation of a roadmap and resource allocation guidelines for new and existing open source initiatives to strengthen planning for and promote ongoing assessment of sustainability. The forum will have lasting impact by raising awareness of the requirements for open source sustainability, the variety of potential models, and factors that influence sustainability at different stages of a software's lifecycle. This sustainability forum will be held in the fall of 2017, with event location and details to follow. Laurie Gemmill Arp, Director of Collections Services & Community Supported Software at LYRASIS, will be leading this effort. The ArchivesSpace program looks forward to collaborating with our colleagues through these projects to improve both the ArchivesSpace application and coordination between open source initiatives that serve cultural heritage organizations. Membership Update Our new members since April 10 include: * Architect of the Capitol As of May 10, we have 331 General members, 12 Educational Program members, and 3 Registered Service Providers. If you are interested in your institution becoming a member of ArchivesSpace, please email us at ArchivesSpaceHome at lyrasis.org for more information. Membership renewals for the 2017-2018 membership term will be prepared in June and all current members will receive an invoice for next year at that time. Invoices will be sent to the billing contact we have on file, with a copy to Member Representatives as well. If you have any questions about your membership, or if you'd prefer to be invoiced earlier than June, please let us know at ArchivesSpaceHome at lyrasis.org. ArchivesSpace monthly updates provide news about ArchivesSpace community and program activities and are sent to our member listservs, the ArchivesSpace Google Group, and SAA's Collection Management Tools roundtable listserv, as well as being posted on the ArchivesSpace website. Please feel free to share this update with people you know who have an interest in ArchivesSpace but may not be on one of these lists. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.jpg Type: image/jpeg Size: 11964 bytes Desc: image003.jpg URL: From CurbowJ at bvu.edu Wed May 10 10:45:26 2017 From: CurbowJ at bvu.edu (Joan Curbow) Date: Wed, 10 May 2017 14:45:26 +0000 Subject: [Archivesspace_Users_Group] Instances Message-ID: Dear all, Description and instantiation are different things. Describing the content is not equal to what boxes the content ends up in. Correct? But something isn?t making sense to me. I wanted to describe a collection at the series level, so in the instances, I chose my top container, but I have four boxes for my first series, so my container type is ?Box? and I put 1-4 for my indicators, but this doesn?t calculate four document cases, does it? Doesn?t it only calculate 1? But if I make four instances, that looks stupid. See below. [cid:image001.jpg at 01D2C972.24DFD7F0] It also results in a finding aid that looks like this: [cid:image002.jpg at 01D2C972.24DFD7F0] If I do this: [cid:image004.jpg at 01D2C972.24DFD7F0] I?m really describing at a file level, which I don?t want to do. What am I not understanding? Sincerely, Joan Curbow Reference Librarian and Archivist Buena Vista University Library Buena Vista University 610 West Fourth Street Storm Lake, Iowa 50588 712.749.2094 www.library.bvu.edu?? -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 4747 bytes Desc: image001.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 11198 bytes Desc: image002.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image004.jpg Type: image/jpeg Size: 10347 bytes Desc: image004.jpg URL: From cspeterson at email.gwu.edu Wed May 10 11:01:57 2017 From: cspeterson at email.gwu.edu (Peterson, Christie) Date: Wed, 10 May 2017 11:01:57 -0400 Subject: [Archivesspace_Users_Group] Instances In-Reply-To: References: Message-ID: Hi Joan, You're asking a really good question, and thinking about this with all the right principles. There just isn't a single right answer. It may look weird to have four instances attached to a single description, but that's how we do it in most cases. It allows you to assign barcodes and track locations for each box independently. The example where you feel like you're doing folder level description is a useful model if you can make a meaningful distinction between the content in each box and want to save archivists and researchers the bother of pulling and looking at all of them to determine which they want. In your example above, it looks like each box has a different set of dates attached to it, so that would be a good reason to use this method. As a side note, we use other level = box to indicate when we're actually describing a whole box and not a folder. **trigger debate on that practice now** Cheers, Christie On Wed, May 10, 2017 at 10:45 AM, Joan Curbow wrote: > Dear all, > > > > Description and instantiation are different things. Describing the content > is not equal to what boxes the content ends up in. Correct? But something > isn?t making sense to me. > > > > I wanted to describe a collection at the series level, so in the > instances, I chose my top container, but I have four boxes for my first > series, so my container type is ?Box? and I put 1-4 for my indicators, but > this doesn?t calculate four document cases, does it? Doesn?t it only > calculate 1? > > > > But if I make four instances, that looks stupid. See below. > > > > It also results in a finding aid that looks like this: > > > > If I do this: > > > > I?m really describing at a file level, which I don?t want to do. > > > > What am I not understanding? > > > > Sincerely, > > > > *Joan Curbow* > > Reference Librarian and Archivist > > Buena Vista University Library > > Buena Vista University > > 610 West Fourth Street > > Storm Lake, Iowa 50588 > > 712.749.2094 <(712)%20749-2094> > > www.library.bvu.edu?? > > > > > > > > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > -- Christie S. Peterson University Archivist George Washington University Libraries 704H Gelman Library cspeterson at gwu.edu 202.994.3925 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 4747 bytes Desc: not available URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image004.jpg Type: image/jpeg Size: 10347 bytes Desc: not available URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 11198 bytes Desc: not available URL: From mcallahan at smith.edu Wed May 10 11:35:13 2017 From: mcallahan at smith.edu (Maureen Callahan) Date: Wed, 10 May 2017 11:35:13 -0400 Subject: [Archivesspace_Users_Group] Instances In-Reply-To: References: Message-ID: Hi Joan, The only thing I would add to what Christie said is that I think that you have the right instinct to model each of the boxes separately (so that you can assign barcodes, track locations, etc.), and in addition, it may indeed be useful to researchers to see each individual box in the finding aid. This way, they can request boxes 1 and 2 in your circulation system on Monday, and then request box 3 when they're ready on Tuesday. One other point -- with all things systems, it's always possible to *display* this differently than it's encoded and it's almost always a bad idea to encode *for* display. It might be worth requesting a change in the ASpace public interface so that boxes are each represented in the database (there's a top container record for each of them) and it just says "1-4" in the display in the public interface (or if you're making XML EADs, you can make your XSLT stylesheet do this for you). Thanks, Maureen On Wed, May 10, 2017 at 11:01 AM, Peterson, Christie < cspeterson at email.gwu.edu> wrote: > Hi Joan, > > You're asking a really good question, and thinking about this with all the > right principles. There just isn't a single right answer. > > It may look weird to have four instances attached to a single description, > but that's how we do it in most cases. It allows you to assign barcodes and > track locations for each box independently. > > The example where you feel like you're doing folder level description is a > useful model if you can make a meaningful distinction between the content > in each box and want to save archivists and researchers the bother of > pulling and looking at all of them to determine which they want. In your > example above, it looks like each box has a different set of dates attached > to it, so that would be a good reason to use this method. As a side note, > we use other level = box to indicate when we're actually describing a whole > box and not a folder. **trigger debate on that practice now** > > Cheers, > > Christie > > On Wed, May 10, 2017 at 10:45 AM, Joan Curbow wrote: > >> Dear all, >> >> >> >> Description and instantiation are different things. Describing the >> content is not equal to what boxes the content ends up in. Correct? But >> something isn?t making sense to me. >> >> >> >> I wanted to describe a collection at the series level, so in the >> instances, I chose my top container, but I have four boxes for my first >> series, so my container type is ?Box? and I put 1-4 for my indicators, but >> this doesn?t calculate four document cases, does it? Doesn?t it only >> calculate 1? >> >> >> >> But if I make four instances, that looks stupid. See below. >> >> >> >> It also results in a finding aid that looks like this: >> >> >> >> If I do this: >> >> >> >> I?m really describing at a file level, which I don?t want to do. >> >> >> >> What am I not understanding? >> >> >> >> Sincerely, >> >> >> >> *Joan Curbow* >> >> Reference Librarian and Archivist >> >> Buena Vista University Library >> >> Buena Vista University >> >> 610 West Fourth Street >> >> Storm Lake, Iowa 50588 >> >> 712.749.2094 <(712)%20749-2094> >> >> www.library.bvu.edu?? >> >> >> >> >> >> >> >> >> >> _______________________________________________ >> Archivesspace_Users_Group mailing list >> Archivesspace_Users_Group at lyralists.lyrasis.org >> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group >> >> > > > -- > Christie S. Peterson > > University Archivist > George Washington University Libraries > 704H Gelman Library > cspeterson at gwu.edu > 202.994.3925 <(202)%20994-3925> > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > -- Maureen Callahan Sophia Smith Collection Archivist Smith College Special Collections Northampton, Massachusetts 01063 T. 413 585 2981 C. 215.863.1860 mcallahan at smith.edu Pronouns: she/her/hers Smith College Special Collections will be closed from May 22 to September 4, 2017 as we move to our interim location and Neilson Library begins renovations. Although we cannot serve researchers onsite during that time, please don't hesitate to be in touch for remote research assistance. Facebook: https://www.facebook.com/SophiaSmithCollection/ Instagram: https://www.instagram.com/smithlibraries/ Twitter: https://twitter.com/archivalagents -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 4747 bytes Desc: not available URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 11198 bytes Desc: not available URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image004.jpg Type: image/jpeg Size: 10347 bytes Desc: not available URL: From CurbowJ at bvu.edu Wed May 10 11:39:31 2017 From: CurbowJ at bvu.edu (Joan Curbow) Date: Wed, 10 May 2017 15:39:31 +0000 Subject: [Archivesspace_Users_Group] Instances In-Reply-To: References: Message-ID: Thanks Maureen and Christie. I welcome other thoughts, too, but this is helpful to know that I?m not just being thick-headed. Sincerely, Joan Curbow Reference Librarian and Archivist Buena Vista University Library Buena Vista University 610 West Fourth Street Storm Lake, Iowa 50588 712.749.2094 www.library.bvu.edu?? -------------- next part -------------- An HTML attachment was scrubbed... URL: From Alston.Cobourn at tamucc.edu Thu May 11 11:32:33 2017 From: Alston.Cobourn at tamucc.edu (Cobourn, Alston) Date: Thu, 11 May 2017 15:32:33 +0000 Subject: [Archivesspace_Users_Group] canceling background jobs from the backend Message-ID: We are using AS 1.4.2. I tested the data import functionality for marcxml of a FAST subject heading and the import job got "hung up" in the queue. I have canceled it through the user interface but it appears to still be stuck because when I try to run another background job it just goes into the queue but never runs. Can someone advise me on how my IT guy should clear the queue from the backend? Thanks, Alston Cobourn -------------- next part -------------- An HTML attachment was scrubbed... URL: From jsteele at jhu.edu Fri May 12 10:17:45 2017 From: jsteele at jhu.edu (Jordon Steele) Date: Fri, 12 May 2017 14:17:45 +0000 Subject: [Archivesspace_Users_Group] Instances In-Reply-To: References: Message-ID: Yeah Joan, we were having this discussion just last week. You?re not alone. The current version of the AS PUI makes the display of multiple containers attached to one component look a little less goofy, since the container information only displays on the page reserved for the lowest component level to which a top container is attached. One of my beefs with the current version of the PUI is that instance information isn?t displayed in the ?Record Tree? view, which means you have to drill down to the component level to see what containers you need to request. The mock-ups of the new PUI suggest that this has changed in the new version. I will be curious to see how the out-of-the-box styling of the new PUI displays multiple containers in the tree view?hopefully not like what you?re getting. You?re not using the PUI right, something homegrown? Maureen is right that you could just do some XSLT customizations so that your containers display as ranges. I?ve been persuaded that, as Christie notes, listing all containers rather than container ranges does help with tracking and requesting containers, and that this feature can be compatible with a good user experience?as long as your delivery platform displays this information in a well-designed way. Some platforms are better at displaying this information in an intuitive, non-clunky way than others (i.e. ASPUI>static finding aid). Best, Jordon Jordon Steele Hodson Curator of the University Archives Special Collections The Sheridan Libraries Johns Hopkins University 3400 N Charles St Baltimore, MD 21218 410-516-5493 jsteele at jhu.edu From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Maureen Callahan Sent: Wednesday, May 10, 2017 11:35 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Instances Hi Joan, The only thing I would add to what Christie said is that I think that you have the right instinct to model each of the boxes separately (so that you can assign barcodes, track locations, etc.), and in addition, it may indeed be useful to researchers to see each individual box in the finding aid. This way, they can request boxes 1 and 2 in your circulation system on Monday, and then request box 3 when they're ready on Tuesday. One other point -- with all things systems, it's always possible to display this differently than it's encoded and it's almost always a bad idea to encode for display. It might be worth requesting a change in the ASpace public interface so that boxes are each represented in the database (there's a top container record for each of them) and it just says "1-4" in the display in the public interface (or if you're making XML EADs, you can make your XSLT stylesheet do this for you). Thanks, Maureen On Wed, May 10, 2017 at 11:01 AM, Peterson, Christie > wrote: Hi Joan, You're asking a really good question, and thinking about this with all the right principles. There just isn't a single right answer. It may look weird to have four instances attached to a single description, but that's how we do it in most cases. It allows you to assign barcodes and track locations for each box independently. The example where you feel like you're doing folder level description is a useful model if you can make a meaningful distinction between the content in each box and want to save archivists and researchers the bother of pulling and looking at all of them to determine which they want. In your example above, it looks like each box has a different set of dates attached to it, so that would be a good reason to use this method. As a side note, we use other level = box to indicate when we're actually describing a whole box and not a folder. **trigger debate on that practice now** Cheers, Christie On Wed, May 10, 2017 at 10:45 AM, Joan Curbow > wrote: Dear all, Description and instantiation are different things. Describing the content is not equal to what boxes the content ends up in. Correct? But something isn?t making sense to me. I wanted to describe a collection at the series level, so in the instances, I chose my top container, but I have four boxes for my first series, so my container type is ?Box? and I put 1-4 for my indicators, but this doesn?t calculate four document cases, does it? Doesn?t it only calculate 1? But if I make four instances, that looks stupid. See below. [cid:image001.jpg at 01D2C972.24DFD7F0] It also results in a finding aid that looks like this: [cid:image002.jpg at 01D2C972.24DFD7F0] If I do this: [cid:image004.jpg at 01D2C972.24DFD7F0] I?m really describing at a file level, which I don?t want to do. What am I not understanding? Sincerely, Joan Curbow Reference Librarian and Archivist Buena Vista University Library Buena Vista University 610 West Fourth Street Storm Lake, Iowa 50588 712.749.2094 www.library.bvu.edu?? _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Christie S. Peterson University Archivist George Washington University Libraries 704H Gelman Library cspeterson at gwu.edu 202.994.3925 _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Maureen Callahan Sophia Smith Collection Archivist Smith College Special Collections Northampton, Massachusetts 01063 T. 413 585 2981 C. 215.863.1860 mcallahan at smith.edu Pronouns: she/her/hers Smith College Special Collections will be closed from May 22 to September 4, 2017 as we move to our interim location and Neilson Library begins renovations. Although we cannot serve researchers onsite during that time, please don't hesitate to be in touch for remote research assistance. Facebook: https://www.facebook.com/SophiaSmithCollection/ Instagram: https://www.instagram.com/smithlibraries/ Twitter: https://twitter.com/archivalagents -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 3032 bytes Desc: image001.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.jpg Type: image/jpeg Size: 7928 bytes Desc: image003.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image005.jpg Type: image/jpeg Size: 7635 bytes Desc: image005.jpg URL: From CurbowJ at bvu.edu Fri May 12 10:27:06 2017 From: CurbowJ at bvu.edu (Joan Curbow) Date: Fri, 12 May 2017 14:27:06 +0000 Subject: [Archivesspace_Users_Group] Instances In-Reply-To: References: Message-ID: Thanks for your thoughts, Jordon. No, I?m not using anything custom-made (or customized) for my PUI. I?m on version 1.5.4 currently, and will be upgrading to 2.0.1 in a couple of weeks. I?m a lone arranger, and I use LibraryHost to host my instance of ArchivesSpace. I?m more of a ?user? than a ?manipulator? of data, and I?ve never had any experience with XSLT-anything, so I am pretty much bound to whatever the application offers. It does seem odd to me that there isn?t a way to do batch processing/editing when doing instances/containers, but maybe that?s my ignorance showing. It would be great if there were a rapid data entry equivalent (someday) for this. I?m just glad to know that I?m understanding and applying the concepts correctly, even if they look a bit wonky right now. Sincerely, Joan Curbow Reference Librarian and Archivist Buena Vista University Library Buena Vista University 610 West Fourth Street Storm Lake, Iowa 50588 712.749.2094 www.library.bvu.edu?? -------------- next part -------------- An HTML attachment was scrubbed... URL: From egadsby at towson.edu Fri May 12 14:09:35 2017 From: egadsby at towson.edu (Gadsby, Eric T.) Date: Fri, 12 May 2017 18:09:35 +0000 Subject: [Archivesspace_Users_Group] Has anybody had problems with 2.0.1 and LDAP/Active Directory Message-ID: Dear Friends, Good afternoon. This morning I upgraded our ArchivesSpace install from 1.5.1 to 2.0.1. Our system has LDAP/Active Directory configured. I followed the instructions for upgrading including moving our unaltered config file. Now ArchivesSpace starts fine but LDAP users can?t log-in except from the local server. From localhost it works fine but from our external URL they can?t get in. We do have an F5 firewall delivering our public URL?s and that might be the problem. In short has anybody had a similar problem and second what should I look for in the output log to give me a clue? Thanks! Eric T Gadsby ? IT Operations Specialist University Libraries Towson University ? 8000 York Road ? Towson, Maryland, 21252-0001 p. 410-704-3340 [cid:image001.gif at 01D2CB29.623E6680] Confidentiality Notice: This message may contain information that is confidential, privileged, proprietary, or otherwise legally exempt from disclosure. If you are not the intended recipient, you are notified that you are not authorized to read, print, copy or disseminate this message, any part of it, or any attachments. If this message has been sent to you in error, please notify the sender by replying to this transmission, or by calling University Libraries at 410-704-3340. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.gif Type: image/gif Size: 1459 bytes Desc: image001.gif URL: From christine.dibella at lyrasis.org Mon May 15 09:48:31 2017 From: christine.dibella at lyrasis.org (Christine Di Bella) Date: Mon, 15 May 2017 13:48:31 +0000 Subject: [Archivesspace_Users_Group] updated ArchivesSpace Technology and Development Roadmap Message-ID: Hello ArchivesSpace members, We are pleased to share an updated ArchivesSpace Technology and Development Roadmap. It is also available on the ArchivesSpace wiki at: https://archivesspace.atlassian.net/wiki/display/ADC/Road+Map The roadmap is a planning and communication tool to help the community know what to expect in terms of future development work and aid in planning for upcoming releases and upgrades. As we continue to develop the roadmap, this updated version includes: * tying activities to JIRA tickets * including the requirements portion of the process (we need close-to-finalized requirements before development can be scheduled) * outlining the responsible party as a way to highlight and encourage community involvement * a detailed overview for several releases on the first tab, then separate tabs to highlight features of individual releases Additionally, we have heard from a number of people who want their institutions to get more involved in developing for ArchivesSpace. We have indicated in the roadmap features for which we are actively seeking developers from the community willing to take responsibility for implementing them in the code. These are noted with "Seeking community developer/s" in the Responsibility column. We believe that these pieces are small and bounded enough to make them reasonable to implement this way and that they provide an excellent opportunity for those who are interested to improve the ArchivesSpace application for the community overall. Please get in touch with Laney and Christine if you'd like to discuss this kind of involvement with development. The timelines and priorities reflect: * Major feature priorities were based on a combination of the results of the 2016 prioritization member survey, the availability of finalized specifications, and community input including discussion on the Users Group listserv * Refactoring prioritization was based on HM's analysis of the code * Bug fixes and feature enhancements prioritized by the Development Prioritization Subteam We appreciate the helpful feedback and suggestions provided from Gordon Daines, Sally Vermaaten, Jason Loeffler, HM and Technical Advisory Council and User Advisory Council members. We want to continue to provide transparency and visibility for development planning and continue to explore ways to further involve the community in the roadmap process. Please share any suggestions you have with us. Please feel free to share your feedback with us at ArchivesSpaceHome at lyrasis.org. All best, Christine Christine Di Bella ArchivesSpace Program Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 cdibella13 (Skype) [ASpaceOrgHomeMedium] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.jpg Type: image/jpeg Size: 4144 bytes Desc: image003.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: ASpaceRoadMap20170510.xlsx Type: application/vnd.openxmlformats-officedocument.spreadsheetml.sheet Size: 19633 bytes Desc: ASpaceRoadMap20170510.xlsx URL: From egadsby at towson.edu Mon May 15 09:55:05 2017 From: egadsby at towson.edu (Gadsby, Eric T.) Date: Mon, 15 May 2017 13:55:05 +0000 Subject: [Archivesspace_Users_Group] Has anybody had problems with 2.0.1 and LDAP/Active Directory In-Reply-To: References: Message-ID: A few updates: -We really couldn?t get it to work so we had our VM admin?s roll back to 1.5.2 which works fine -I checked with our Firewall admins and they could not find any changes to their set-up -I tried the LDAP configuration with and without the encryption arguments no real difference -Looking at the logs I see our test user names written to the log when logging in from the local computer but nothing not even error about a log-in fail is written when trying from a remote computer -One other thing when updating to 2.0.1 I updated Connector/J to the latest version. Given that the MySQL db connected I don?t think that?s the problem but I thought I?d mention it. We?ll try the update again in a week or two. Once again any thoughts or experiences to share would be appreciated! Eric T Gadsby ? IT Operations Specialist University Libraries Towson University ? 8000 York Road ? Towson, Maryland, 21252-0001 p. 410-704-3340 [cid:image001.gif at 01D2CD61.53EA1FE0] Confidentiality Notice: This message may contain information that is confidential, privileged, proprietary, or otherwise legally exempt from disclosure. If you are not the intended recipient, you are notified that you are not authorized to read, print, copy or disseminate this message, any part of it, or any attachments. If this message has been sent to you in error, please notify the sender by replying to this transmission, or by calling University Libraries at 410-704-3340. From: on behalf of "Gadsby, Eric T." Reply-To: Archivesspace Users Group Date: Friday, May 12, 2017 at 2:09 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Has anybody had problems with 2.0.1 and LDAP/Active Directory Dear Friends, Good afternoon. This morning I upgraded our ArchivesSpace install from 1.5.1 to 2.0.1. Our system has LDAP/Active Directory configured. I followed the instructions for upgrading including moving our unaltered config file. Now ArchivesSpace starts fine but LDAP users can?t log-in except from the local server. From localhost it works fine but from our external URL they can?t get in. We do have an F5 firewall delivering our public URL?s and that might be the problem. In short has anybody had a similar problem and second what should I look for in the output log to give me a clue? Thanks! Eric T Gadsby ? IT Operations Specialist University Libraries Towson University ? 8000 York Road ? Towson, Maryland, 21252-0001 p. 410-704-3340 [cid:image002.gif at 01D2CD61.53EA1FE0] Confidentiality Notice: This message may contain information that is confidential, privileged, proprietary, or otherwise legally exempt from disclosure. If you are not the intended recipient, you are notified that you are not authorized to read, print, copy or disseminate this message, any part of it, or any attachments. If this message has been sent to you in error, please notify the sender by replying to this transmission, or by calling University Libraries at 410-704-3340. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.gif Type: image/gif Size: 1459 bytes Desc: image001.gif URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.gif Type: image/gif Size: 1460 bytes Desc: image002.gif URL: From Gregory.Farr at AustenRiggs.net Mon May 15 10:00:59 2017 From: Gregory.Farr at AustenRiggs.net (Gregory.Farr at AustenRiggs.net) Date: Mon, 15 May 2017 10:00:59 -0400 Subject: [Archivesspace_Users_Group] AUTO: Gregory Farr is out of the office (returning 05/16/2017) Message-ID: I am out of the office until 05/16/2017. Note: This is an automated response to your message "[Archivesspace_Users_Group] updated ArchivesSpace Technology and Development Roadmap" sent on 5/15/2017 9:48:31 AM. This is the only notification you will receive while this person is away. From christine.dibella at lyrasis.org Mon May 15 12:51:46 2017 From: christine.dibella at lyrasis.org (Christine Di Bella) Date: Mon, 15 May 2017 16:51:46 +0000 Subject: [Archivesspace_Users_Group] Has anybody had problems with 2.0.1 and LDAP/Active Directory In-Reply-To: References: Message-ID: Hi Eric, Thanks for the update. When you?re ready to try again, please let us know at ArchivesSpaceHome at lyrasis.org and we?ll be glad to put a tech support ticket in for you. (And then you can share the solution back with the listserv once it?s hopefully worked out satisfactorily.) Christine Christine Di Bella ArchivesSpace Program Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 cdibella13 (Skype) [ASpaceOrgHomeMedium] From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Gadsby, Eric T. Sent: Monday, May 15, 2017 9:55 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Has anybody had problems with 2.0.1 and LDAP/Active Directory A few updates: -We really couldn?t get it to work so we had our VM admin?s roll back to 1.5.2 which works fine -I checked with our Firewall admins and they could not find any changes to their set-up -I tried the LDAP configuration with and without the encryption arguments no real difference -Looking at the logs I see our test user names written to the log when logging in from the local computer but nothing not even error about a log-in fail is written when trying from a remote computer -One other thing when updating to 2.0.1 I updated Connector/J to the latest version. Given that the MySQL db connected I don?t think that?s the problem but I thought I?d mention it. We?ll try the update again in a week or two. Once again any thoughts or experiences to share would be appreciated! Eric T Gadsby ? IT Operations Specialist University Libraries Towson University ? 8000 York Road ? Towson, Maryland, 21252-0001 p. 410-704-3340 [cid:image005.gif at 01D2CD79.9C8E6400] Confidentiality Notice: This message may contain information that is confidential, privileged, proprietary, or otherwise legally exempt from disclosure. If you are not the intended recipient, you are notified that you are not authorized to read, print, copy or disseminate this message, any part of it, or any attachments. If this message has been sent to you in error, please notify the sender by replying to this transmission, or by calling University Libraries at 410-704-3340. From: > on behalf of "Gadsby, Eric T." > Reply-To: Archivesspace Users Group > Date: Friday, May 12, 2017 at 2:09 PM To: Archivesspace Users Group > Subject: [Archivesspace_Users_Group] Has anybody had problems with 2.0.1 and LDAP/Active Directory Dear Friends, Good afternoon. This morning I upgraded our ArchivesSpace install from 1.5.1 to 2.0.1. Our system has LDAP/Active Directory configured. I followed the instructions for upgrading including moving our unaltered config file. Now ArchivesSpace starts fine but LDAP users can?t log-in except from the local server. From localhost it works fine but from our external URL they can?t get in. We do have an F5 firewall delivering our public URL?s and that might be the problem. In short has anybody had a similar problem and second what should I look for in the output log to give me a clue? Thanks! Eric T Gadsby ? IT Operations Specialist University Libraries Towson University ? 8000 York Road ? Towson, Maryland, 21252-0001 p. 410-704-3340 [cid:image006.gif at 01D2CD79.9C8E6400] Confidentiality Notice: This message may contain information that is confidential, privileged, proprietary, or otherwise legally exempt from disclosure. If you are not the intended recipient, you are notified that you are not authorized to read, print, copy or disseminate this message, any part of it, or any attachments. If this message has been sent to you in error, please notify the sender by replying to this transmission, or by calling University Libraries at 410-704-3340. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image005.gif Type: image/gif Size: 1459 bytes Desc: image005.gif URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image006.gif Type: image/gif Size: 1460 bytes Desc: image006.gif URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 4144 bytes Desc: image002.jpg URL: From egadsby at towson.edu Mon May 15 13:58:40 2017 From: egadsby at towson.edu (Gadsby, Eric T.) Date: Mon, 15 May 2017 17:58:40 +0000 Subject: [Archivesspace_Users_Group] Has anybody had problems with 2.0.1 and LDAP/Active Directory In-Reply-To: References: Message-ID: Thanks we will do that! Eric T Gadsby ? IT Operations Specialist University Libraries Towson University ? 8000 York Road ? Towson, Maryland, 21252-0001 p. 410-704-3340 [cid:image001.gif at 01D2CD83.5AFDFB90] Confidentiality Notice: This message may contain information that is confidential, privileged, proprietary, or otherwise legally exempt from disclosure. If you are not the intended recipient, you are notified that you are not authorized to read, print, copy or disseminate this message, any part of it, or any attachments. If this message has been sent to you in error, please notify the sender by replying to this transmission, or by calling University Libraries at 410-704-3340. From: on behalf of Christine Di Bella Reply-To: Archivesspace Users Group Date: Monday, May 15, 2017 at 12:51 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Has anybody had problems with 2.0.1 and LDAP/Active Directory Hi Eric, Thanks for the update. When you?re ready to try again, please let us know at ArchivesSpaceHome at lyrasis.org and we?ll be glad to put a tech support ticket in for you. (And then you can share the solution back with the listserv once it?s hopefully worked out satisfactorily.) Christine Christine Di Bella ArchivesSpace Program Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 cdibella13 (Skype) [SpaceOrgHomeMedium] From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Gadsby, Eric T. Sent: Monday, May 15, 2017 9:55 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Has anybody had problems with 2.0.1 and LDAP/Active Directory A few updates: -We really couldn?t get it to work so we had our VM admin?s roll back to 1.5.2 which works fine -I checked with our Firewall admins and they could not find any changes to their set-up -I tried the LDAP configuration with and without the encryption arguments no real difference -Looking at the logs I see our test user names written to the log when logging in from the local computer but nothing not even error about a log-in fail is written when trying from a remote computer -One other thing when updating to 2.0.1 I updated Connector/J to the latest version. Given that the MySQL db connected I don?t think that?s the problem but I thought I?d mention it. We?ll try the update again in a week or two. Once again any thoughts or experiences to share would be appreciated! Eric T Gadsby ? IT Operations Specialist University Libraries Towson University ? 8000 York Road ? Towson, Maryland, 21252-0001 p. 410-704-3340 [cid:image003.gif at 01D2CD83.5AFDFB90] Confidentiality Notice: This message may contain information that is confidential, privileged, proprietary, or otherwise legally exempt from disclosure. If you are not the intended recipient, you are notified that you are not authorized to read, print, copy or disseminate this message, any part of it, or any attachments. If this message has been sent to you in error, please notify the sender by replying to this transmission, or by calling University Libraries at 410-704-3340. From: > on behalf of "Gadsby, Eric T." > Reply-To: Archivesspace Users Group > Date: Friday, May 12, 2017 at 2:09 PM To: Archivesspace Users Group > Subject: [Archivesspace_Users_Group] Has anybody had problems with 2.0.1 and LDAP/Active Directory Dear Friends, Good afternoon. This morning I upgraded our ArchivesSpace install from 1.5.1 to 2.0.1. Our system has LDAP/Active Directory configured. I followed the instructions for upgrading including moving our unaltered config file. Now ArchivesSpace starts fine but LDAP users can?t log-in except from the local server. From localhost it works fine but from our external URL they can?t get in. We do have an F5 firewall delivering our public URL?s and that might be the problem. In short has anybody had a similar problem and second what should I look for in the output log to give me a clue? Thanks! Eric T Gadsby ? IT Operations Specialist University Libraries Towson University ? 8000 York Road ? Towson, Maryland, 21252-0001 p. 410-704-3340 [cid:image004.gif at 01D2CD83.5AFDFB90] Confidentiality Notice: This message may contain information that is confidential, privileged, proprietary, or otherwise legally exempt from disclosure. If you are not the intended recipient, you are notified that you are not authorized to read, print, copy or disseminate this message, any part of it, or any attachments. If this message has been sent to you in error, please notify the sender by replying to this transmission, or by calling University Libraries at 410-704-3340. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.gif Type: image/gif Size: 1459 bytes Desc: image001.gif URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 4145 bytes Desc: image002.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.gif Type: image/gif Size: 1460 bytes Desc: image003.gif URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image004.gif Type: image/gif Size: 1461 bytes Desc: image004.gif URL: From laney.mcglohon at lyrasis.org Mon May 15 14:53:22 2017 From: laney.mcglohon at lyrasis.org (Laney McGlohon) Date: Mon, 15 May 2017 18:53:22 +0000 Subject: [Archivesspace_Users_Group] canceling background jobs from the backend In-Reply-To: References: Message-ID: Hey Alston, I believe the best way to handle this problem is to use the archivesspace.sh (or archivesspace.bat) script to stop the archivesspace process. I would check for any hung MySQL processes as well (and maybe restart MySQL depending what is in the logs) . Then I would look for hung processes on the server and use the kill command to stop those processes. Once they are stopped, you should be able to restart the archivesspace script and the hung background job should be gone. I would then look at the background job queue to see if the next job is still there and cancel it. Once it has been cancelled, I would resubmit the job. So the steps would be something like: 1. `archivesspace.sh stop` (or, on windows, `archivesspace.bat stop`) 2. make sure there are no archivesspace processes running (`ps auwx | grep archivesspace`) ? if there are kill them 3. check the health of the mysql server and restart the mysql server, if the logs give an indication that you should 4. restart archivesspace with `archivesspace.sh start` or `archivesspace.bat start` Does this help? Laney Laney McGlohon ArchivesSpace Tech Lead laney.mcglohon at lyrasis.org 800.999.8558 x2927 laneymcglohon Skype From: on behalf of "Cobourn, Alston" Reply-To: Archivesspace Users Group Date: Thursday, May 11, 2017 at 11:32 AM To: "archivesspace_users_group at lyralists.lyrasis.org" Subject: [Archivesspace_Users_Group] canceling background jobs from the backend We are using AS 1.4.2. I tested the data import functionality for marcxml of a FAST subject heading and the import job got ?hung up? in the queue. I have canceled it through the user interface but it appears to still be stuck because when I try to run another background job it just goes into the queue but never runs. Can someone advise me on how my IT guy should clear the queue from the backend? Thanks, Alston Cobourn -------------- next part -------------- An HTML attachment was scrubbed... URL: From breigh at pa.gov Mon May 15 15:27:28 2017 From: breigh at pa.gov (Reigh, Brett M) Date: Mon, 15 May 2017 19:27:28 +0000 Subject: [Archivesspace_Users_Group] Accession CSV - Field Not Importing Message-ID: <98963c2660784e5b81326d88c04c9f0b@ENCTCEXCH024.PA.LCL> Good Afternoon Folks, We are in the process of doing a test - moving our legacy Accession Register (Access database) data into an AS Version 1.5.3 sandbox. We're using the Accession CSV template and really liking the initial results. However, I'm having trouble getting data from one of the import fields to import. Under Extents in the AS Accession CSV mapping document (below-right), there is a field titled Physical Details (extent_physical_details) that I would like to import data into, however I cannot seem to do it. [cid:image002.jpg at 01D2CD8F.C24C6690] This field does appear under Extents in our AS 1.5.3 sandbox... [cid:image006.jpg at 01D2CD8F.C24C6690] but it does NOT appear in the accession import template on the github site. I've tried including this field in the accession CSVs I've created for import, placing the field where I think it should logically go in amongst the other Extent fields, but to no avail. Has anyone else had a similar problem? I'd like to avoid placing this data into a user defined field if at all possible. Any help or advice would be greatly appreciated. Thanks in advance! Sincerely, Brett M. Reigh | Archivist II Pennsylvania Historical and Museum Commission | Pennsylvania State Archives 350 North Street | Harrisburg, PA 17120-0090 Phone: 717.783.9877 www.pastatearchives.com -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 19129 bytes Desc: image002.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image006.jpg Type: image/jpeg Size: 11291 bytes Desc: image006.jpg URL: From maura_carbone at harvard.edu Mon May 15 15:32:41 2017 From: maura_carbone at harvard.edu (Carbone, Maura) Date: Mon, 15 May 2017 19:32:41 +0000 Subject: [Archivesspace_Users_Group] Accession CSV - Field Not Importing Message-ID: I believe you would have to change the code in the importer itself, in addition to adding a field into the csv you?re using: https://github.com/archivesspace/archivesspace/blob/master/backend/app/converters/accession_converter.rb <-- should be the file if I?m remembering correctly. From: on behalf of "Reigh, Brett M" Reply-To: Archivesspace Users Group Date: Monday, May 15, 2017 at 3:27 PM To: "archivesspace_users_group at lyralists.lyrasis.org" Subject: [Archivesspace_Users_Group] Accession CSV - Field Not Importing Good Afternoon Folks, We are in the process of doing a test - moving our legacy Accession Register (Access database) data into an AS Version 1.5.3 sandbox. We?re using the Accession CSV template and really liking the initial results. However, I?m having trouble getting data from one of the import fields to import. Under Extents in the AS Accession CSV mapping document (below-right), there is a field titled Physical Details (extent_physical_details) that I would like to import data into, however I cannot seem to do it. [cid:image001.jpg at 01D2CD90.7D218860] This field does appear under Extents in our AS 1.5.3 sandbox? [cid:image002.jpg at 01D2CD90.7D218860] but it does NOT appear in the accession import template on the github site. I?ve tried including this field in the accession CSVs I?ve created for import, placing the field where I think it should logically go in amongst the other Extent fields, but to no avail. Has anyone else had a similar problem? I?d like to avoid placing this data into a user defined field if at all possible. Any help or advice would be greatly appreciated. Thanks in advance! Sincerely, Brett M. Reigh | Archivist II Pennsylvania Historical and Museum Commission | Pennsylvania State Archives 350 North Street | Harrisburg, PA 17120-0090 Phone: 717.783.9877 www.pastatearchives.com -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 19130 bytes Desc: image001.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 11292 bytes Desc: image002.jpg URL: From mcallahan at smith.edu Mon May 15 15:37:49 2017 From: mcallahan at smith.edu (Maureen Callahan) Date: Mon, 15 May 2017 15:37:49 -0400 Subject: [Archivesspace_Users_Group] Accession CSV - Field Not Importing In-Reply-To: References: Message-ID: Hi Brett, Bria Parker wrote about bypassing the accessions csv importer and going directly to the API -- this may be a useful tool for your toolbox: https:// icantiemyownshoes.wordpress.com/2015/11/20/how-i-learned- to-stop-worrying-and-love-the-api/ Enjoy, Maureen On Mon, May 15, 2017 at 3:32 PM, Carbone, Maura wrote: > I believe you would have to change the code in the importer itself, in > addition to adding a field into the csv you?re using: > > > > https://github.com/archivesspace/archivesspace/blob/master/backend/app/ > converters/accession_converter.rb ? should be the file if I?m > remembering correctly. > > > > *From: * on > behalf of "Reigh, Brett M" > *Reply-To: *Archivesspace Users Group lyralists.lyrasis.org> > *Date: *Monday, May 15, 2017 at 3:27 PM > *To: *"archivesspace_users_group at lyralists.lyrasis.org" < > archivesspace_users_group at lyralists.lyrasis.org> > *Subject: *[Archivesspace_Users_Group] Accession CSV - Field Not Importing > > > > Good Afternoon Folks, > > > > We are in the process of doing a test - moving our legacy Accession > Register (Access database) data into an AS Version 1.5.3 sandbox. We?re > using the Accession CSV template and really liking the initial results. > > > > However, I?m having trouble getting data from one of the import fields to > import. Under Extents in the AS Accession CSV mapping document > (below-right), there is a field titled Physical Details > (extent_physical_details) that I would like to import data into, however I > cannot seem to do it. > > > > This field does appear under Extents in our AS 1.5.3 sandbox? > > > > > > but it does NOT appear in the accession import template > > on the github site. > > > > I?ve tried including this field in the accession CSVs I?ve created for > import, placing the field where I think it should logically go in amongst > the other Extent fields, but to no avail. > > > > Has anyone else had a similar problem? I?d like to avoid placing this data > into a user defined field if at all possible. Any help or advice would be > greatly appreciated. Thanks in advance! > > Sincerely, > > > *Brett M. Reigh *| Archivist II > Pennsylvania Historical and Museum Commission | Pennsylvania State > Archives > 350 North Street | Harrisburg, PA 17120-0090 > Phone: 717.783.9877 <(717)%20783-9877> > > www.pastatearchives.com > > > > > > > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > -- Maureen Callahan Sophia Smith Collection Archivist Smith College Special Collections Northampton, Massachusetts 01063 T. 413 585 2981 C. 215.863.1860 mcallahan at smith.edu Pronouns: she/her/hers Smith College Special Collections will be closed from May 22 to September 4, 2017 as we move to our interim location and Neilson Library begins renovations. Although we cannot serve researchers onsite during that time, please don't hesitate to be in touch for remote research assistance. Facebook: https://www.facebook.com/SophiaSmithCollection/ Instagram: https://www.instagram.com/smithlibraries/ Twitter: https://twitter.com/archivalagents -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 19130 bytes Desc: not available URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 11292 bytes Desc: not available URL: From CurbowJ at bvu.edu Mon May 15 15:42:25 2017 From: CurbowJ at bvu.edu (Joan Curbow) Date: Mon, 15 May 2017 19:42:25 +0000 Subject: [Archivesspace_Users_Group] Reports question Message-ID: Hello list, I use LibraryHost as my hosted instance of ArchivesSpace, and they just upgraded me to 2.0.1 from 1.5.4. I wasn?t able to get any reports to work in 1.5.4, and now I can get some to work and to output as CSV, but in other formats. Is this a universal experience or do I have something going wrong somewhere? If only some reports are functional in 2.0.1, is there a list somewhere of the ones that currently work? Sincerely, Joan Curbow Reference Librarian and Archivist Buena Vista University Library Buena Vista University 610 West Fourth Street Storm Lake, Iowa 50588 712.749.2094 www.library.bvu.edu?? -------------- next part -------------- An HTML attachment was scrubbed... URL: From buschedw at campusad.msu.edu Mon May 15 15:52:29 2017 From: buschedw at campusad.msu.edu (Busch, Ed) Date: Mon, 15 May 2017 19:52:29 +0000 Subject: [Archivesspace_Users_Group] Reports question In-Reply-To: References: Message-ID: <35E2A8E8997F6C48A5D5FC21602BDEB6FA695590@CAD-EX01.campusad.msu.edu> Look here for a list of reports and their status: https://archivesspace.atlassian.net/wiki/display/AC/ArchivesSpace+v2.0.0+Release+Candidate+1+Reports+Testing Ed Busch Electronic Records Archivist MSU Archives Conrad Hall, Room 101 888 Wilson Road East Lansing, MI 48824 517-884-6438 From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Joan Curbow Sent: Monday, May 15, 2017 3:42 PM To: Archivesspace_Users_Group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Reports question Hello list, I use LibraryHost as my hosted instance of ArchivesSpace, and they just upgraded me to 2.0.1 from 1.5.4. I wasn?t able to get any reports to work in 1.5.4, and now I can get some to work and to output as CSV, but in other formats. Is this a universal experience or do I have something going wrong somewhere? If only some reports are functional in 2.0.1, is there a list somewhere of the ones that currently work? Sincerely, Joan Curbow Reference Librarian and Archivist Buena Vista University Library Buena Vista University 610 West Fourth Street Storm Lake, Iowa 50588 712.749.2094 www.library.bvu.edu?? -------------- next part -------------- An HTML attachment was scrubbed... URL: From CurbowJ at bvu.edu Mon May 15 16:06:39 2017 From: CurbowJ at bvu.edu (Joan Curbow) Date: Mon, 15 May 2017 20:06:39 +0000 Subject: [Archivesspace_Users_Group] Reports question In-Reply-To: <35E2A8E8997F6C48A5D5FC21602BDEB6FA695590@CAD-EX01.campusad.msu.edu> References: <35E2A8E8997F6C48A5D5FC21602BDEB6FA695590@CAD-EX01.campusad.msu.edu> Message-ID: Perfect! Thank you, Ed. Sincerely, Joan Curbow Reference Librarian and Archivist Buena Vista University Library Buena Vista University 610 West Fourth Street Storm Lake, Iowa 50588 712.749.2094 www.library.bvu.edu?? From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Busch, Ed Sent: Monday, May 15, 2017 2:52 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Reports question Look here for a list of reports and their status: https://archivesspace.atlassian.net/wiki/display/AC/ArchivesSpace+v2.0.0+Release+Candidate+1+Reports+Testing Ed Busch Electronic Records Archivist MSU Archives Conrad Hall, Room 101 888 Wilson Road East Lansing, MI 48824 517-884-6438 From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Joan Curbow Sent: Monday, May 15, 2017 3:42 PM To: Archivesspace_Users_Group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Reports question Hello list, I use LibraryHost as my hosted instance of ArchivesSpace, and they just upgraded me to 2.0.1 from 1.5.4. I wasn?t able to get any reports to work in 1.5.4, and now I can get some to work and to output as CSV, but in other formats. Is this a universal experience or do I have something going wrong somewhere? If only some reports are functional in 2.0.1, is there a list somewhere of the ones that currently work? Sincerely, Joan Curbow Reference Librarian and Archivist Buena Vista University Library Buena Vista University 610 West Fourth Street Storm Lake, Iowa 50588 712.749.2094 www.library.bvu.edu?? -------------- next part -------------- An HTML attachment was scrubbed... URL: From laney.mcglohon at lyrasis.org Mon May 15 17:04:46 2017 From: laney.mcglohon at lyrasis.org (Laney McGlohon) Date: Mon, 15 May 2017 21:04:46 +0000 Subject: [Archivesspace_Users_Group] Reports question Message-ID: <89E01DB0-0EB6-4ADE-A487-3DE8677B03D1@lyrasis.org> Hey Joan, I am hoping to get a little bit more information about the problems you are having with reports. Prior to releasing ArchivesSpace 2.0.0, I ran all the reports and was able to create reports in all formats. However, some of formats didn?t produce complete reports, but they still ran without errors. Could it be that you don?t have permission to write the reports to the location that ArchivesSpace has designated for creating the reports? Can you describe what you mean by not getting reports to work? Thanks, Laney Laney McGlohon ArchivesSpace Tech Lead laney.mcglohon at lyrasis.org 800.999.8558 x2927 laneymcglohon Skype From: on behalf of Joan Curbow Reply-To: Archivesspace Users Group Date: Monday, May 15, 2017 at 4:06 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Reports question Perfect! Thank you, Ed. Sincerely, Joan Curbow Reference Librarian and Archivist Buena Vista University Library Buena Vista University 610 West Fourth Street Storm Lake, Iowa 50588 712.749.2094 www.library.bvu.edu?? From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Busch, Ed Sent: Monday, May 15, 2017 2:52 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Reports question Look here for a list of reports and their status: https://archivesspace.atlassian.net/wiki/display/AC/ArchivesSpace+v2.0.0+Release+Candidate+1+Reports+Testing Ed Busch Electronic Records Archivist MSU Archives Conrad Hall, Room 101 888 Wilson Road East Lansing, MI 48824 517-884-6438 From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Joan Curbow Sent: Monday, May 15, 2017 3:42 PM To: Archivesspace_Users_Group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Reports question Hello list, I use LibraryHost as my hosted instance of ArchivesSpace, and they just upgraded me to 2.0.1 from 1.5.4. I wasn?t able to get any reports to work in 1.5.4, and now I can get some to work and to output as CSV, but in other formats. Is this a universal experience or do I have something going wrong somewhere? If only some reports are functional in 2.0.1, is there a list somewhere of the ones that currently work? Sincerely, Joan Curbow Reference Librarian and Archivist Buena Vista University Library Buena Vista University 610 West Fourth Street Storm Lake, Iowa 50588 712.749.2094 www.library.bvu.edu?? -------------- next part -------------- An HTML attachment was scrubbed... URL: From breigh at pa.gov Tue May 16 08:20:05 2017 From: breigh at pa.gov (Reigh, Brett M) Date: Tue, 16 May 2017 12:20:05 +0000 Subject: [Archivesspace_Users_Group] Accession CSV - Field Not Importing In-Reply-To: References: Message-ID: <7a2777c2b279488ba8c4aad5e4179db2@ENCTCEXCH024.PA.LCL> Thank you for the responses Maureen and Maura, you?ve answered my question, much appreciated. Brett From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Maureen Callahan Sent: Monday, May 15, 2017 3:38 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Accession CSV - Field Not Importing Hi Brett, Bria Parker wrote about bypassing the accessions csv importer and going directly to the API -- this may be a useful tool for your toolbox: https://icantiemyownshoes.wordpress.com/2015/11/20/how-i-learned-to-stop-worrying-and-love-the-api/ Enjoy, Maureen On Mon, May 15, 2017 at 3:32 PM, Carbone, Maura > wrote: I believe you would have to change the code in the importer itself, in addition to adding a field into the csv you?re using: https://github.com/archivesspace/archivesspace/blob/master/backend/app/converters/accession_converter.rb <-- should be the file if I?m remembering correctly. From: > on behalf of "Reigh, Brett M" > Reply-To: Archivesspace Users Group > Date: Monday, May 15, 2017 at 3:27 PM To: "archivesspace_users_group at lyralists.lyrasis.org" > Subject: [Archivesspace_Users_Group] Accession CSV - Field Not Importing Good Afternoon Folks, We are in the process of doing a test - moving our legacy Accession Register (Access database) data into an AS Version 1.5.3 sandbox. We?re using the Accession CSV template and really liking the initial results. However, I?m having trouble getting data from one of the import fields to import. Under Extents in the AS Accession CSV mapping document (below-right), there is a field titled Physical Details (extent_physical_details) that I would like to import data into, however I cannot seem to do it. [cid:image001.jpg at 01D2CE1D.389F67B0] This field does appear under Extents in our AS 1.5.3 sandbox? [cid:image002.jpg at 01D2CE1D.389F67B0] but it does NOT appear in the accession import template on the github site. I?ve tried including this field in the accession CSVs I?ve created for import, placing the field where I think it should logically go in amongst the other Extent fields, but to no avail. Has anyone else had a similar problem? I?d like to avoid placing this data into a user defined field if at all possible. Any help or advice would be greatly appreciated. Thanks in advance! Sincerely, Brett M. Reigh | Archivist II Pennsylvania Historical and Museum Commission | Pennsylvania State Archives 350 North Street | Harrisburg, PA 17120-0090 Phone: 717.783.9877 www.pastatearchives.com _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Maureen Callahan Sophia Smith Collection Archivist Smith College Special Collections Northampton, Massachusetts 01063 T. 413 585 2981 C. 215.863.1860 mcallahan at smith.edu Pronouns: she/her/hers Smith College Special Collections will be closed from May 22 to September 4, 2017 as we move to our interim location and Neilson Library begins renovations. Although we cannot serve researchers onsite during that time, please don't hesitate to be in touch for remote research assistance. Facebook: https://www.facebook.com/SophiaSmithCollection/ Instagram: https://www.instagram.com/smithlibraries/ Twitter: https://twitter.com/archivalagents -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 19130 bytes Desc: image001.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 11292 bytes Desc: image002.jpg URL: From christine.dibella at lyrasis.org Tue May 16 08:57:08 2017 From: christine.dibella at lyrasis.org (Christine Di Bella) Date: Tue, 16 May 2017 12:57:08 +0000 Subject: [Archivesspace_Users_Group] PDF Export issue In-Reply-To: References: Message-ID: Hi Kylie, What version of ArchivesSpace are you using? This sounds like a bug (https://archivesspace.atlassian.net/browse/AR-1620) that was fixed beginning with v1.5.3. If you're using a version prior to 1.5.3, upgrading should take care of it. If you're using 1.5.3 and later, please let us know and we'll investigate further. Christine Christine Di Bella ArchivesSpace Program Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 cdibella13 (Skype) [ASpaceOrgHomeMedium] From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Lewis, Kylie Sent: Tuesday, May 9, 2017 9:46 AM To: Archivesspace_Users_Group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] PDF Export issue Good morning, We currently have an intern processing a collection for us. When she exports the pdf of her finding aid, it places one of her series out of order and then takes the file items from several series and places them within a different series. There are screenshots attached to illustrate the issue. Has anyone run across this issue as well and have a fix or suggestion? Thanks for any help. Kylie Lewis * Library Associate Special Collections and University Archives Towson University * 8000 York Road * Towson, Maryland, 21252-0001 t. 410-704-3389 * f. 410-704-3760 [http://webapps.towson.edu/ec/templates/images/facebook.png] [http://webapps.towson.edu/ec/templates/images/twitter.png] [http://webapps.towson.edu/ec/templates/images/linkedin.png] [http://webapps.towson.edu/ec/templates/images/instagram.png] [Towson University logo] Confidentiality Notice: This message may contain information that is confidential, privileged, proprietary, or otherwise legally exempt from disclosure. If you are not the intended recipient, you are notified that you are not authorized to read, print, copy or disseminate this message, any part of it, or any attachments. If this message has been sent to you in error, please notify the sender by replying to this transmission, or by calling Special Collections and University Archives at 410-704-2093. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 479 bytes Desc: image001.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 591 bytes Desc: image002.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 546 bytes Desc: image003.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image004.png Type: image/png Size: 622 bytes Desc: image004.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image006.gif Type: image/gif Size: 1456 bytes Desc: image006.gif URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image005.jpg Type: image/jpeg Size: 4144 bytes Desc: image005.jpg URL: From lewis at towson.edu Tue May 16 09:05:38 2017 From: lewis at towson.edu (Lewis, Kylie) Date: Tue, 16 May 2017 13:05:38 +0000 Subject: [Archivesspace_Users_Group] PDF Export issue In-Reply-To: References: Message-ID: Thank you Christine. We have 1.5.2 currently as we had difficulty with upgrading to the latest version. I'm at the same institution as Eric Gadsby who posted about our upgrade problem the other day. We're working on getting it fixed. Kylie From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Christine Di Bella Sent: Tuesday, May 16, 2017 8:57 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] PDF Export issue Hi Kylie, What version of ArchivesSpace are you using? This sounds like a bug (https://secure-web.cisco.com/1gnO4nRaPqMjWtk0BiEU8C79xFhATcy70y1i34jisLEnpgye9Xe88ujf6WGUjTFRKignAaVp7wuHOvQ2NyeWnJF2DdBZAsRcVnk_JS1Av2ba9zHj6vIK_6BXwsBpawS7bkPXRZsJjKI7yPXdldkpsMJ7QCZRJOtpdwsX_NosInor_yRvf3vERI08ZW_Qo-PVAAtiSGnQqJsXf6104J1A3GjHRh2m8TCZQHnPO-JYpYoVih6F7MKEcsVp8JjFB_wBCYdYkFfmbWgvZiPhUJrtL5L8NCOGsTQMYSFxcnRsmkR0e9YrSla34ldHVCWnYGals2JcAtLYJZWcC0oyJb_7n-dyc5FDFIPO9wlEou9YbsoLyl6A01UvJlyUKDf7NYHUFX2q53ERBt3QS4PV61T-cmb59lUiuYBUJ638nAilu56hkkxudegwL00M4lUm-mYiLbi1CYhFyRjxmIIKxGprFeA/https%3A%2F%2Farchivesspace.atlassian.net%2Fbrowse%2FAR-1620) that was fixed beginning with v1.5.3. If you're using a version prior to 1.5.3, upgrading should take care of it. If you're using 1.5.3 and later, please let us know and we'll investigate further. Christine Christine Di Bella ArchivesSpace Program Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 cdibella13 (Skype) [ASpaceOrgHomeMedium] From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Lewis, Kylie Sent: Tuesday, May 9, 2017 9:46 AM To: Archivesspace_Users_Group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] PDF Export issue Good morning, We currently have an intern processing a collection for us. When she exports the pdf of her finding aid, it places one of her series out of order and then takes the file items from several series and places them within a different series. There are screenshots attached to illustrate the issue. Has anyone run across this issue as well and have a fix or suggestion? Thanks for any help. Kylie Lewis * Library Associate Special Collections and University Archives Towson University * 8000 York Road * Towson, Maryland, 21252-0001 t. 410-704-3389 * f. 410-704-3760 [http://webapps.towson.edu/ec/templates/images/facebook.png] [http://webapps.towson.edu/ec/templates/images/twitter.png] [http://webapps.towson.edu/ec/templates/images/linkedin.png] [http://webapps.towson.edu/ec/templates/images/instagram.png] [Towson University logo] Confidentiality Notice: This message may contain information that is confidential, privileged, proprietary, or otherwise legally exempt from disclosure. If you are not the intended recipient, you are notified that you are not authorized to read, print, copy or disseminate this message, any part of it, or any attachments. If this message has been sent to you in error, please notify the sender by replying to this transmission, or by calling Special Collections and University Archives at 410-704-2093. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image005.jpg Type: image/jpeg Size: 4144 bytes Desc: image005.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image007.png Type: image/png Size: 479 bytes Desc: image007.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image008.png Type: image/png Size: 591 bytes Desc: image008.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image009.png Type: image/png Size: 546 bytes Desc: image009.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image010.png Type: image/png Size: 622 bytes Desc: image010.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image011.gif Type: image/gif Size: 1456 bytes Desc: image011.gif URL: From christine.dibella at lyrasis.org Tue May 16 09:13:03 2017 From: christine.dibella at lyrasis.org (Christine Di Bella) Date: Tue, 16 May 2017 13:13:03 +0000 Subject: [Archivesspace_Users_Group] PDF Export issue In-Reply-To: References: Message-ID: Ah - got it. As I said to Eric, when you're ready, please just let us know and we can have our tech support work with you on the upgrade. Christine From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Lewis, Kylie Sent: Tuesday, May 16, 2017 9:06 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] PDF Export issue Thank you Christine. We have 1.5.2 currently as we had difficulty with upgrading to the latest version. I'm at the same institution as Eric Gadsby who posted about our upgrade problem the other day. We're working on getting it fixed. Kylie From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Christine Di Bella Sent: Tuesday, May 16, 2017 8:57 AM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] PDF Export issue Hi Kylie, What version of ArchivesSpace are you using? This sounds like a bug (https://secure-web.cisco.com/1gnO4nRaPqMjWtk0BiEU8C79xFhATcy70y1i34jisLEnpgye9Xe88ujf6WGUjTFRKignAaVp7wuHOvQ2NyeWnJF2DdBZAsRcVnk_JS1Av2ba9zHj6vIK_6BXwsBpawS7bkPXRZsJjKI7yPXdldkpsMJ7QCZRJOtpdwsX_NosInor_yRvf3vERI08ZW_Qo-PVAAtiSGnQqJsXf6104J1A3GjHRh2m8TCZQHnPO-JYpYoVih6F7MKEcsVp8JjFB_wBCYdYkFfmbWgvZiPhUJrtL5L8NCOGsTQMYSFxcnRsmkR0e9YrSla34ldHVCWnYGals2JcAtLYJZWcC0oyJb_7n-dyc5FDFIPO9wlEou9YbsoLyl6A01UvJlyUKDf7NYHUFX2q53ERBt3QS4PV61T-cmb59lUiuYBUJ638nAilu56hkkxudegwL00M4lUm-mYiLbi1CYhFyRjxmIIKxGprFeA/https%3A%2F%2Farchivesspace.atlassian.net%2Fbrowse%2FAR-1620) that was fixed beginning with v1.5.3. If you're using a version prior to 1.5.3, upgrading should take care of it. If you're using 1.5.3 and later, please let us know and we'll investigate further. Christine Christine Di Bella ArchivesSpace Program Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 cdibella13 (Skype) [ASpaceOrgHomeMedium] From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Lewis, Kylie Sent: Tuesday, May 9, 2017 9:46 AM To: Archivesspace_Users_Group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] PDF Export issue Good morning, We currently have an intern processing a collection for us. When she exports the pdf of her finding aid, it places one of her series out of order and then takes the file items from several series and places them within a different series. There are screenshots attached to illustrate the issue. Has anyone run across this issue as well and have a fix or suggestion? Thanks for any help. Kylie Lewis * Library Associate Special Collections and University Archives Towson University * 8000 York Road * Towson, Maryland, 21252-0001 t. 410-704-3389 * f. 410-704-3760 [http://webapps.towson.edu/ec/templates/images/facebook.png] [http://webapps.towson.edu/ec/templates/images/twitter.png] [http://webapps.towson.edu/ec/templates/images/linkedin.png] [http://webapps.towson.edu/ec/templates/images/instagram.png] [Towson University logo] Confidentiality Notice: This message may contain information that is confidential, privileged, proprietary, or otherwise legally exempt from disclosure. If you are not the intended recipient, you are notified that you are not authorized to read, print, copy or disseminate this message, any part of it, or any attachments. If this message has been sent to you in error, please notify the sender by replying to this transmission, or by calling Special Collections and University Archives at 410-704-2093. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 4144 bytes Desc: image001.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 479 bytes Desc: image002.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 591 bytes Desc: image003.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image004.png Type: image/png Size: 546 bytes Desc: image004.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image005.png Type: image/png Size: 622 bytes Desc: image005.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image006.gif Type: image/gif Size: 1456 bytes Desc: image006.gif URL: From PGalligan at rockarch.org Tue May 16 09:36:36 2017 From: PGalligan at rockarch.org (Galligan, Patrick) Date: Tue, 16 May 2017 13:36:36 +0000 Subject: [Archivesspace_Users_Group] Version 2.0.1 differences in indexing and display? Message-ID: Hi all, I finally finished getting a full index and installation of 2.0.1 on our development server up and running, and the record numbers (accession, resources, subjects, and agents) seem to match our production server exactly. However, in a few cases with subjects and agents, I?m not seeing records starting with special characters showing up in the search index and don?t display in the list of all subjects. However, they are still attached to their respective resource records, and still have full subject or agent records in the system. For instance, we have a subject ?!Kung (African people)?. In version 1.5.3 this subject appears in the subject list, but in version 2.0.1 we just get an empty box, even though indexing has completed successfully. See the attached screenshots. And then when I click on this ?empty? subject, I can see it?s attached to 1,024,044 different archival objects, which is definitely not correct (see attached screenshot). We also seem to be missing any subjects or agents starting with quotation marks. Was there a change in indexing/display behavior with the newest 2.0.1 releases? It?s fairly troubling to me that we wouldn?t be able to have special characters starting our subjects. And I have no idea why we would suddenly have an empty subject record attached to over 1 million archival objects. We?d really like to move forward with our 2.0.1 upgrade, but we definitely couldn?t before working out these issues. It totally might be something weird on our end of the database, but we?d love to hear about a way to fix it! Best, Patrick Galligan Rockefeller Archive Center -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Empty_Subject_2.0.1.png Type: image/png Size: 170763 bytes Desc: Empty_Subject_2.0.1.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Subjects_2.0.1.png Type: image/png Size: 84061 bytes Desc: Subjects_2.0.1.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Subjects_1.5.3.png Type: image/png Size: 92708 bytes Desc: Subjects_1.5.3.png URL: From christine.dibella at lyrasis.org Tue May 16 10:00:17 2017 From: christine.dibella at lyrasis.org (Christine Di Bella) Date: Tue, 16 May 2017 14:00:17 +0000 Subject: [Archivesspace_Users_Group] Version 2.0.1 differences in indexing and display? In-Reply-To: References: Message-ID: Hi Patrick, A great deal of work was done on the indexer for the 2.0.0/2.0.1 releases due to changes needed for the new public interface and in order to improve stability and performance. But the intention was definitely not to take functionality away. We?re investigating the issue you describe and may want to request a copy of your database to get to the bottom of this. In the meantime, if anyone else has noticed similar differences between 2.0.0/2.0.1 and earlier versions, please let us know. Christine Christine Di Bella ArchivesSpace Program Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 cdibella13 (Skype) [ASpaceOrgHomeMedium] From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Galligan, Patrick Sent: Tuesday, May 16, 2017 9:37 AM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Version 2.0.1 differences in indexing and display? Hi all, I finally finished getting a full index and installation of 2.0.1 on our development server up and running, and the record numbers (accession, resources, subjects, and agents) seem to match our production server exactly. However, in a few cases with subjects and agents, I?m not seeing records starting with special characters showing up in the search index and don?t display in the list of all subjects. However, they are still attached to their respective resource records, and still have full subject or agent records in the system. For instance, we have a subject ?!Kung (African people)?. In version 1.5.3 this subject appears in the subject list, but in version 2.0.1 we just get an empty box, even though indexing has completed successfully. See the attached screenshots. And then when I click on this ?empty? subject, I can see it?s attached to 1,024,044 different archival objects, which is definitely not correct (see attached screenshot). We also seem to be missing any subjects or agents starting with quotation marks. Was there a change in indexing/display behavior with the newest 2.0.1 releases? It?s fairly troubling to me that we wouldn?t be able to have special characters starting our subjects. And I have no idea why we would suddenly have an empty subject record attached to over 1 million archival objects. We?d really like to move forward with our 2.0.1 upgrade, but we definitely couldn?t before working out these issues. It totally might be something weird on our end of the database, but we?d love to hear about a way to fix it! Best, Patrick Galligan Rockefeller Archive Center -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 4144 bytes Desc: image001.jpg URL: From cmaurice at tulane.edu Tue May 16 11:29:09 2017 From: cmaurice at tulane.edu (Maurice, Candace A) Date: Tue, 16 May 2017 15:29:09 +0000 Subject: [Archivesspace_Users_Group] Cant figure out how to regain theme after upgrade. Message-ID: Hello, We?re currently on Archivesspace version 1.4.2 and we are trying to upgrade to 1.5.0 and then to 2.0. However, we have lost the theme from the first upgrade and I can?t figure out how to get the theme back. The last systems admin created a custom plugin for the customizations, it?s located in archivesspace/plugins/welcome/ [cid:B8F4030B-603B-4FF7-A2B6-9C916A529BB7] We also have a custom theme name tul_space in the config.rb file. I?m not sure why it?s not showing up. I?m also new to Archivesspace development and may not fully understand how the system works. I assume, I?ll need to rebuild the public.war file from a local instance. I?m just unsure about how to go about this. Any help is appreciated. Please let me know if I can provide more details. Thanks, Candace ------------------------- Candace Maurice Web Developer Howard-Tiltion Memorial Library Tulane University 504.314.7784 cmaurice at tulane.edu [Description: Description: cid:image001.jpg at 01C9F346.FB284370] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: B8F4030B-603B-4FF7-A2B6-9C916A529BB7.png Type: image/png Size: 184130 bytes Desc: B8F4030B-603B-4FF7-A2B6-9C916A529BB7.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: 512DA1AA-B52D-4559-9B7E-FB77BCC5BB86.png Type: image/png Size: 4171 bytes Desc: 512DA1AA-B52D-4559-9B7E-FB77BCC5BB86.png URL: From laney.mcglohon at lyrasis.org Tue May 16 14:02:04 2017 From: laney.mcglohon at lyrasis.org (Laney McGlohon) Date: Tue, 16 May 2017 18:02:04 +0000 Subject: [Archivesspace_Users_Group] Reports question In-Reply-To: <89E01DB0-0EB6-4ADE-A487-3DE8677B03D1@lyrasis.org> References: <89E01DB0-0EB6-4ADE-A487-3DE8677B03D1@lyrasis.org> Message-ID: <2778B988-31BA-47EC-9F93-6A6C82076C63@lyrasis.org> Hi All, I wanted to post the resolution to Joan?s problem. Turns out that when they did a mysqldump to give to LibraryHost for hosting, the mysqldump was not set up to include the stored functions that are required for reports to run. The person at LibraryHost was able to use the migration file that is responsible for adding these stored functions to the database (055_add_reports_stored_functions.rb) to fix the problem. Best, Laney Laney McGlohon ArchivesSpace Tech Lead laney.mcglohon at lyrasis.org 800.999.8558 x2927 laneymcglohon Skype From: on behalf of Laney McGlohon Reply-To: Archivesspace Users Group Date: Monday, May 15, 2017 at 5:04 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Reports question Hey Joan, I am hoping to get a little bit more information about the problems you are having with reports. Prior to releasing ArchivesSpace 2.0.0, I ran all the reports and was able to create reports in all formats. However, some of formats didn?t produce complete reports, but they still ran without errors. Could it be that you don?t have permission to write the reports to the location that ArchivesSpace has designated for creating the reports? Can you describe what you mean by not getting reports to work? Thanks, Laney Laney McGlohon ArchivesSpace Tech Lead laney.mcglohon at lyrasis.org 800.999.8558 x2927 laneymcglohon Skype From: on behalf of Joan Curbow Reply-To: Archivesspace Users Group Date: Monday, May 15, 2017 at 4:06 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Reports question Perfect! Thank you, Ed. Sincerely, Joan Curbow Reference Librarian and Archivist Buena Vista University Library Buena Vista University 610 West Fourth Street Storm Lake, Iowa 50588 712.749.2094 www.library.bvu.edu?? From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Busch, Ed Sent: Monday, May 15, 2017 2:52 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Reports question Look here for a list of reports and their status: https://archivesspace.atlassian.net/wiki/display/AC/ArchivesSpace+v2.0.0+Release+Candidate+1+Reports+Testing Ed Busch Electronic Records Archivist MSU Archives Conrad Hall, Room 101 888 Wilson Road East Lansing, MI 48824 517-884-6438 From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Joan Curbow Sent: Monday, May 15, 2017 3:42 PM To: Archivesspace_Users_Group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Reports question Hello list, I use LibraryHost as my hosted instance of ArchivesSpace, and they just upgraded me to 2.0.1 from 1.5.4. I wasn?t able to get any reports to work in 1.5.4, and now I can get some to work and to output as CSV, but in other formats. Is this a universal experience or do I have something going wrong somewhere? If only some reports are functional in 2.0.1, is there a list somewhere of the ones that currently work? Sincerely, Joan Curbow Reference Librarian and Archivist Buena Vista University Library Buena Vista University 610 West Fourth Street Storm Lake, Iowa 50588 712.749.2094 www.library.bvu.edu?? -------------- next part -------------- An HTML attachment was scrubbed... URL: From megan.mummey at uky.edu Wed May 17 11:02:44 2017 From: megan.mummey at uky.edu (Mummey, Megan) Date: Wed, 17 May 2017 15:02:44 +0000 Subject: [Archivesspace_Users_Group] Deleted resource record Message-ID: Hi all, UK upgraded to version 2.0.1 last Friday. This morning a student was working with a very large resource and hit refresh when Archivesspace timed out. This seems to have deleted the entire resource. I'm just wondering if this is a known issue with version 2.0.1. We are finding it very concerning, so any help would be appreciated. Thanks, Megan Mummey Collections Management Archivist Special Collections Research Center University of Kentucky Libraries Margaret I. King Library Lexington, KY 40506-0039 megan.mummey at uky.edu|859.257.6942 -------------- next part -------------- An HTML attachment was scrubbed... URL: From christine.dibella at lyrasis.org Wed May 17 11:19:37 2017 From: christine.dibella at lyrasis.org (Christine Di Bella) Date: Wed, 17 May 2017 15:19:37 +0000 Subject: [Archivesspace_Users_Group] Deleted resource record In-Reply-To: References: Message-ID: Hi Megan, We have not heard of this issue before with 2.0.1, but we definitely want to investigate what may have happened. I'm going to set up a support ticket for you (you'll see a message about that directly to you in a moment) and have the tech support folks troubleshoot this with you. Christine Christine Di Bella ArchivesSpace Program Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 cdibella13 (Skype) [ASpaceOrgHomeMedium] From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Mummey, Megan Sent: Wednesday, May 17, 2017 11:03 AM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Deleted resource record Hi all, UK upgraded to version 2.0.1 last Friday. This morning a student was working with a very large resource and hit refresh when Archivesspace timed out. This seems to have deleted the entire resource. I'm just wondering if this is a known issue with version 2.0.1. We are finding it very concerning, so any help would be appreciated. Thanks, Megan Mummey Collections Management Archivist Special Collections Research Center University of Kentucky Libraries Margaret I. King Library Lexington, KY 40506-0039 megan.mummey at uky.edu|859.257.6942 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 4144 bytes Desc: image001.jpg URL: From PGalligan at rockarch.org Wed May 17 13:58:11 2017 From: PGalligan at rockarch.org (Galligan, Patrick) Date: Wed, 17 May 2017 17:58:11 +0000 Subject: [Archivesspace_Users_Group] Deleted resource record Message-ID: I don?t know if it is an issue with 2.0.1, but we definitely ran into it once with 1.5.3. Looks like it still exists. -Patrick Galligan Rockefeller Archive Center From: on behalf of "Mummey, Megan" Reply-To: Archivesspace Users Group Date: Wednesday, May 17, 2017 at 11:02 AM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Deleted resource record Hi all, UK upgraded to version 2.0.1 last Friday. This morning a student was working with a very large resource and hit refresh when Archivesspace timed out. This seems to have deleted the entire resource. I?m just wondering if this is a known issue with version 2.0.1. We are finding it very concerning, so any help would be appreciated. Thanks, Megan Mummey Collections Management Archivist Special Collections Research Center University of Kentucky Libraries Margaret I. King Library Lexington, KY 40506-0039 megan.mummey at uky.edu|859.257.6942 -------------- next part -------------- An HTML attachment was scrubbed... URL: From Alston.Cobourn at tamucc.edu Wed May 17 16:52:24 2017 From: Alston.Cobourn at tamucc.edu (Cobourn, Alston) Date: Wed, 17 May 2017 20:52:24 +0000 Subject: [Archivesspace_Users_Group] Archivesspace_Users_Group Digest, Vol 46, Issue 3 In-Reply-To: References: Message-ID: Yes this worked. Thank you Laney. I had suspected we might just need to restart the system, but wanted to see if there was a way to do it without. -----Original Message----- From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of archivesspace_users_group-request at lyralists.lyrasis.org Sent: Tuesday, May 16, 2017 8:37 AM To: archivesspace_users_group at lyralists.lyrasis.org Subject: Archivesspace_Users_Group Digest, Vol 46, Issue 3 Send Archivesspace_Users_Group mailing list submissions to archivesspace_users_group at lyralists.lyrasis.org To subscribe or unsubscribe via the World Wide Web, visit http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group or, via email, send a message with subject or body 'help' to archivesspace_users_group-request at lyralists.lyrasis.org You can reach the person managing the list at archivesspace_users_group-owner at lyralists.lyrasis.org When replying, please edit your Subject line so it is more specific than "Re: Contents of Archivesspace_Users_Group digest..." Today's Topics: 1. Re: Has anybody had problems with 2.0.1 and LDAP/Active Directory (Gadsby, Eric T.) 2. AUTO: Gregory Farr is out of the office (returning 05/16/2017) (Gregory.Farr at AustenRiggs.net) 3. Re: Has anybody had problems with 2.0.1 and LDAP/Active Directory (Christine Di Bella) 4. Re: Has anybody had problems with 2.0.1 and LDAP/Active Directory (Gadsby, Eric T.) 5. Re: canceling background jobs from the backend (Laney McGlohon) 6. Accession CSV - Field Not Importing (Reigh, Brett M) 7. Re: Accession CSV - Field Not Importing (Carbone, Maura) 8. Re: Accession CSV - Field Not Importing (Maureen Callahan) 9. Reports question (Joan Curbow) 10. Re: Reports question (Busch, Ed) 11. Re: Reports question (Joan Curbow) 12. Re: Reports question (Laney McGlohon) 13. Re: Accession CSV - Field Not Importing (Reigh, Brett M) 14. Re: PDF Export issue (Christine Di Bella) 15. Re: PDF Export issue (Lewis, Kylie) 16. Re: PDF Export issue (Christine Di Bella) 17. Version 2.0.1 differences in indexing and display? (Galligan, Patrick) ---------------------------------------------------------------------- Message: 1 Date: Mon, 15 May 2017 13:55:05 +0000 From: "Gadsby, Eric T." To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Has anybody had problems with 2.0.1 and LDAP/Active Directory Message-ID: Content-Type: text/plain; charset="utf-8" A few updates: -We really couldn?t get it to work so we had our VM admin?s roll back to 1.5.2 which works fine -I checked with our Firewall admins and they could not find any changes to their set-up -I tried the LDAP configuration with and without the encryption arguments no real difference -Looking at the logs I see our test user names written to the log when logging in from the local computer but nothing not even error about a log-in fail is written when trying from a remote computer -One other thing when updating to 2.0.1 I updated Connector/J to the latest version. Given that the MySQL db connected I don?t think that?s the problem but I thought I?d mention it. We?ll try the update again in a week or two. Once again any thoughts or experiences to share would be appreciated! Eric T Gadsby ? IT Operations Specialist University Libraries Towson University ? 8000 York Road ? Towson, Maryland, 21252-0001 p. 410-704-3340 [cid:image001.gif at 01D2CD61.53EA1FE0] ??Confidentiality Notice: This message may contain information that is confidential, privileged, proprietary, or otherwise legally exempt from disclosure. If you are not the intended recipient, you are notified that you are not authorized to read, print, copy or disseminate this message, any part of it, or any attachments. If this message has been sent to you in error, please notify the sender by replying to this transmission, or by calling University Libraries at 410-704-3340. From: on behalf of "Gadsby, Eric T." Reply-To: Archivesspace Users Group Date: Friday, May 12, 2017 at 2:09 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Has anybody had problems with 2.0.1 and LDAP/Active Directory Dear Friends, Good afternoon. This morning I upgraded our ArchivesSpace install from 1.5.1 to 2.0.1. Our system has LDAP/Active Directory configured. I followed the instructions for upgrading including moving our unaltered config file. Now ArchivesSpace starts fine but LDAP users can?t log-in except from the local server. From localhost it works fine but from our external URL they can?t get in. We do have an F5 firewall delivering our public URL?s and that might be the problem. In short has anybody had a similar problem and second what should I look for in the output log to give me a clue? Thanks! Eric T Gadsby ? IT Operations Specialist University Libraries Towson University ? 8000 York Road ? Towson, Maryland, 21252-0001 p. 410-704-3340 [cid:image002.gif at 01D2CD61.53EA1FE0] ??Confidentiality Notice: This message may contain information that is confidential, privileged, proprietary, or otherwise legally exempt from disclosure. If you are not the intended recipient, you are notified that you are not authorized to read, print, copy or disseminate this message, any part of it, or any attachments. If this message has been sent to you in error, please notify the sender by replying to this transmission, or by calling University Libraries at 410-704-3340. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.gif Type: image/gif Size: 1459 bytes Desc: image001.gif URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.gif Type: image/gif Size: 1460 bytes Desc: image002.gif URL: ------------------------------ Message: 2 Date: Mon, 15 May 2017 10:00:59 -0400 From: Gregory.Farr at AustenRiggs.net To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] AUTO: Gregory Farr is out of the office (returning 05/16/2017) Message-ID: Content-Type: text/plain; charset=US-ASCII I am out of the office until 05/16/2017. Note: This is an automated response to your message "[Archivesspace_Users_Group] updated ArchivesSpace Technology and Development Roadmap" sent on 5/15/2017 9:48:31 AM. This is the only notification you will receive while this person is away. ------------------------------ Message: 3 Date: Mon, 15 May 2017 16:51:46 +0000 From: Christine Di Bella To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Has anybody had problems with 2.0.1 and LDAP/Active Directory Message-ID: Content-Type: text/plain; charset="utf-8" Hi Eric, Thanks for the update. When you?re ready to try again, please let us know at ArchivesSpaceHome at lyrasis.org and we?ll be glad to put a tech support ticket in for you. (And then you can share the solution back with the listserv once it?s hopefully worked out satisfactorily.) Christine Christine Di Bella ArchivesSpace Program Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 cdibella13 (Skype) [ASpaceOrgHomeMedium] From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Gadsby, Eric T. Sent: Monday, May 15, 2017 9:55 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Has anybody had problems with 2.0.1 and LDAP/Active Directory A few updates: -We really couldn?t get it to work so we had our VM admin?s roll back to 1.5.2 which works fine -I checked with our Firewall admins and they could not find any changes to their set-up -I tried the LDAP configuration with and without the encryption arguments no real difference -Looking at the logs I see our test user names written to the log when logging in from the local computer but nothing not even error about a log-in fail is written when trying from a remote computer -One other thing when updating to 2.0.1 I updated Connector/J to the latest version. Given that the MySQL db connected I don?t think that?s the problem but I thought I?d mention it. We?ll try the update again in a week or two. Once again any thoughts or experiences to share would be appreciated! Eric T Gadsby ? IT Operations Specialist University Libraries Towson University ? 8000 York Road ? Towson, Maryland, 21252-0001 p. 410-704-3340 [cid:image005.gif at 01D2CD79.9C8E6400] ??Confidentiality Notice: This message may contain information that is confidential, privileged, proprietary, or otherwise legally exempt from disclosure. If you are not the intended recipient, you are notified that you are not authorized to read, print, copy or disseminate this message, any part of it, or any attachments. If this message has been sent to you in error, please notify the sender by replying to this transmission, or by calling University Libraries at 410-704-3340. From: > on behalf of "Gadsby, Eric T." > Reply-To: Archivesspace Users Group > Date: Friday, May 12, 2017 at 2:09 PM To: Archivesspace Users Group > Subject: [Archivesspace_Users_Group] Has anybody had problems with 2.0.1 and LDAP/Active Directory Dear Friends, Good afternoon. This morning I upgraded our ArchivesSpace install from 1.5.1 to 2.0.1. Our system has LDAP/Active Directory configured. I followed the instructions for upgrading including moving our unaltered config file. Now ArchivesSpace starts fine but LDAP users can?t log-in except from the local server. From localhost it works fine but from our external URL they can?t get in. We do have an F5 firewall delivering our public URL?s and that might be the problem. In short has anybody had a similar problem and second what should I look for in the output log to give me a clue? Thanks! Eric T Gadsby ? IT Operations Specialist University Libraries Towson University ? 8000 York Road ? Towson, Maryland, 21252-0001 p. 410-704-3340 [cid:image006.gif at 01D2CD79.9C8E6400] ??Confidentiality Notice: This message may contain information that is confidential, privileged, proprietary, or otherwise legally exempt from disclosure. If you are not the intended recipient, you are notified that you are not authorized to read, print, copy or disseminate this message, any part of it, or any attachments. If this message has been sent to you in error, please notify the sender by replying to this transmission, or by calling University Libraries at 410-704-3340. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image005.gif Type: image/gif Size: 1459 bytes Desc: image005.gif URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image006.gif Type: image/gif Size: 1460 bytes Desc: image006.gif URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 4144 bytes Desc: image002.jpg URL: ------------------------------ Message: 4 Date: Mon, 15 May 2017 17:58:40 +0000 From: "Gadsby, Eric T." To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Has anybody had problems with 2.0.1 and LDAP/Active Directory Message-ID: Content-Type: text/plain; charset="utf-8" Thanks we will do that! Eric T Gadsby ? IT Operations Specialist University Libraries Towson University ? 8000 York Road ? Towson, Maryland, 21252-0001 p. 410-704-3340 [cid:image001.gif at 01D2CD83.5AFDFB90] ??Confidentiality Notice: This message may contain information that is confidential, privileged, proprietary, or otherwise legally exempt from disclosure. If you are not the intended recipient, you are notified that you are not authorized to read, print, copy or disseminate this message, any part of it, or any attachments. If this message has been sent to you in error, please notify the sender by replying to this transmission, or by calling University Libraries at 410-704-3340. From: on behalf of Christine Di Bella Reply-To: Archivesspace Users Group Date: Monday, May 15, 2017 at 12:51 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Has anybody had problems with 2.0.1 and LDAP/Active Directory Hi Eric, Thanks for the update. When you?re ready to try again, please let us know at ArchivesSpaceHome at lyrasis.org and we?ll be glad to put a tech support ticket in for you. (And then you can share the solution back with the listserv once it?s hopefully worked out satisfactorily.) Christine Christine Di Bella ArchivesSpace Program Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 cdibella13 (Skype) [SpaceOrgHomeMedium] From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Gadsby, Eric T. Sent: Monday, May 15, 2017 9:55 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Has anybody had problems with 2.0.1 and LDAP/Active Directory A few updates: -We really couldn?t get it to work so we had our VM admin?s roll back to 1.5.2 which works fine -I checked with our Firewall admins and they could not find any changes to their set-up -I tried the LDAP configuration with and without the encryption arguments no real difference -Looking at the logs I see our test user names written to the log when logging in from the local computer but nothing not even error about a log-in fail is written when trying from a remote computer -One other thing when updating to 2.0.1 I updated Connector/J to the latest version. Given that the MySQL db connected I don?t think that?s the problem but I thought I?d mention it. We?ll try the update again in a week or two. Once again any thoughts or experiences to share would be appreciated! Eric T Gadsby ? IT Operations Specialist University Libraries Towson University ? 8000 York Road ? Towson, Maryland, 21252-0001 p. 410-704-3340 [cid:image003.gif at 01D2CD83.5AFDFB90] ??Confidentiality Notice: This message may contain information that is confidential, privileged, proprietary, or otherwise legally exempt from disclosure. If you are not the intended recipient, you are notified that you are not authorized to read, print, copy or disseminate this message, any part of it, or any attachments. If this message has been sent to you in error, please notify the sender by replying to this transmission, or by calling University Libraries at 410-704-3340. From: > on behalf of "Gadsby, Eric T." > Reply-To: Archivesspace Users Group > Date: Friday, May 12, 2017 at 2:09 PM To: Archivesspace Users Group > Subject: [Archivesspace_Users_Group] Has anybody had problems with 2.0.1 and LDAP/Active Directory Dear Friends, Good afternoon. This morning I upgraded our ArchivesSpace install from 1.5.1 to 2.0.1. Our system has LDAP/Active Directory configured. I followed the instructions for upgrading including moving our unaltered config file. Now ArchivesSpace starts fine but LDAP users can?t log-in except from the local server. From localhost it works fine but from our external URL they can?t get in. We do have an F5 firewall delivering our public URL?s and that might be the problem. In short has anybody had a similar problem and second what should I look for in the output log to give me a clue? Thanks! Eric T Gadsby ? IT Operations Specialist University Libraries Towson University ? 8000 York Road ? Towson, Maryland, 21252-0001 p. 410-704-3340 [cid:image004.gif at 01D2CD83.5AFDFB90] ??Confidentiality Notice: This message may contain information that is confidential, privileged, proprietary, or otherwise legally exempt from disclosure. If you are not the intended recipient, you are notified that you are not authorized to read, print, copy or disseminate this message, any part of it, or any attachments. If this message has been sent to you in error, please notify the sender by replying to this transmission, or by calling University Libraries at 410-704-3340. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.gif Type: image/gif Size: 1459 bytes Desc: image001.gif URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 4145 bytes Desc: image002.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.gif Type: image/gif Size: 1460 bytes Desc: image003.gif URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image004.gif Type: image/gif Size: 1461 bytes Desc: image004.gif URL: ------------------------------ Message: 5 Date: Mon, 15 May 2017 18:53:22 +0000 From: Laney McGlohon To: Archivesspace Users Group Cc: "Cobourn, Alston" Subject: Re: [Archivesspace_Users_Group] canceling background jobs from the backend Message-ID: Content-Type: text/plain; charset="utf-8" Hey Alston, I believe the best way to handle this problem is to use the archivesspace.sh (or archivesspace.bat) script to stop the archivesspace process. I would check for any hung MySQL processes as well (and maybe restart MySQL depending what is in the logs) . Then I would look for hung processes on the server and use the kill command to stop those processes. Once they are stopped, you should be able to restart the archivesspace script and the hung background job should be gone. I would then look at the background job queue to see if the next job is still there and cancel it. Once it has been cancelled, I would resubmit the job. So the steps would be something like: 1. `archivesspace.sh stop` (or, on windows, `archivesspace.bat stop`) 2. make sure there are no archivesspace processes running (`ps auwx | grep archivesspace`) ? if there are kill them 3. check the health of the mysql server and restart the mysql server, if the logs give an indication that you should 4. restart archivesspace with `archivesspace.sh start` or `archivesspace.bat start` Does this help? Laney Laney McGlohon ArchivesSpace Tech Lead laney.mcglohon at lyrasis.org 800.999.8558 x2927 laneymcglohon Skype From: on behalf of "Cobourn, Alston" Reply-To: Archivesspace Users Group Date: Thursday, May 11, 2017 at 11:32 AM To: "archivesspace_users_group at lyralists.lyrasis.org" Subject: [Archivesspace_Users_Group] canceling background jobs from the backend We are using AS 1.4.2. I tested the data import functionality for marcxml of a FAST subject heading and the import job got ?hung up? in the queue. I have canceled it through the user interface but it appears to still be stuck because when I try to run another background job it just goes into the queue but never runs. Can someone advise me on how my IT guy should clear the queue from the backend? Thanks, Alston Cobourn -------------- next part -------------- An HTML attachment was scrubbed... URL: ------------------------------ Message: 6 Date: Mon, 15 May 2017 19:27:28 +0000 From: "Reigh, Brett M" To: "archivesspace_users_group at lyralists.lyrasis.org" Subject: [Archivesspace_Users_Group] Accession CSV - Field Not Importing Message-ID: <98963c2660784e5b81326d88c04c9f0b at ENCTCEXCH024.PA.LCL> Content-Type: text/plain; charset="us-ascii" Good Afternoon Folks, We are in the process of doing a test - moving our legacy Accession Register (Access database) data into an AS Version 1.5.3 sandbox. We're using the Accession CSV template and really liking the initial results. However, I'm having trouble getting data from one of the import fields to import. Under Extents in the AS Accession CSV mapping document (below-right), there is a field titled Physical Details (extent_physical_details) that I would like to import data into, however I cannot seem to do it. [cid:image002.jpg at 01D2CD8F.C24C6690] This field does appear under Extents in our AS 1.5.3 sandbox... [cid:image006.jpg at 01D2CD8F.C24C6690] but it does NOT appear in the accession import template on the github site. I've tried including this field in the accession CSVs I've created for import, placing the field where I think it should logically go in amongst the other Extent fields, but to no avail. Has anyone else had a similar problem? I'd like to avoid placing this data into a user defined field if at all possible. Any help or advice would be greatly appreciated. Thanks in advance! Sincerely, Brett M. Reigh | Archivist II Pennsylvania Historical and Museum Commission | Pennsylvania State Archives 350 North Street | Harrisburg, PA 17120-0090 Phone: 717.783.9877 www.pastatearchives.com -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 19129 bytes Desc: image002.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image006.jpg Type: image/jpeg Size: 11291 bytes Desc: image006.jpg URL: ------------------------------ Message: 7 Date: Mon, 15 May 2017 19:32:41 +0000 From: "Carbone, Maura" To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Accession CSV - Field Not Importing Message-ID: Content-Type: text/plain; charset="utf-8" I believe you would have to change the code in the importer itself, in addition to adding a field into the csv you?re using: https://github.com/archivesspace/archivesspace/blob/master/backend/app/converters/accession_converter.rb <-- should be the file if I?m remembering correctly. From: on behalf of "Reigh, Brett M" Reply-To: Archivesspace Users Group Date: Monday, May 15, 2017 at 3:27 PM To: "archivesspace_users_group at lyralists.lyrasis.org" Subject: [Archivesspace_Users_Group] Accession CSV - Field Not Importing Good Afternoon Folks, We are in the process of doing a test - moving our legacy Accession Register (Access database) data into an AS Version 1.5.3 sandbox. We?re using the Accession CSV template and really liking the initial results. However, I?m having trouble getting data from one of the import fields to import. Under Extents in the AS Accession CSV mapping document (below-right), there is a field titled Physical Details (extent_physical_details) that I would like to import data into, however I cannot seem to do it. [cid:image001.jpg at 01D2CD90.7D218860] This field does appear under Extents in our AS 1.5.3 sandbox? [cid:image002.jpg at 01D2CD90.7D218860] but it does NOT appear in the accession import template on the github site. I?ve tried including this field in the accession CSVs I?ve created for import, placing the field where I think it should logically go in amongst the other Extent fields, but to no avail. Has anyone else had a similar problem? I?d like to avoid placing this data into a user defined field if at all possible. Any help or advice would be greatly appreciated. Thanks in advance! Sincerely, Brett M. Reigh | Archivist II Pennsylvania Historical and Museum Commission | Pennsylvania State Archives 350 North Street | Harrisburg, PA 17120-0090 Phone: 717.783.9877 www.pastatearchives.com -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 19130 bytes Desc: image001.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 11292 bytes Desc: image002.jpg URL: ------------------------------ Message: 8 Date: Mon, 15 May 2017 15:37:49 -0400 From: Maureen Callahan To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Accession CSV - Field Not Importing Message-ID: Content-Type: text/plain; charset="utf-8" Hi Brett, Bria Parker wrote about bypassing the accessions csv importer and going directly to the API -- this may be a useful tool for your toolbox: https:// icantiemyownshoes.wordpress.com/2015/11/20/how-i-learned- to-stop-worrying-and-love-the-api/ Enjoy, Maureen On Mon, May 15, 2017 at 3:32 PM, Carbone, Maura wrote: > I believe you would have to change the code in the importer itself, in > addition to adding a field into the csv you?re using: > > > > https://github.com/archivesspace/archivesspace/blob/master/backend/app/ > converters/accession_converter.rb ? should be the file if I?m > remembering correctly. > > > > *From: * on > behalf of "Reigh, Brett M" > *Reply-To: *Archivesspace Users Group lyralists.lyrasis.org> > *Date: *Monday, May 15, 2017 at 3:27 PM > *To: *"archivesspace_users_group at lyralists.lyrasis.org" < > archivesspace_users_group at lyralists.lyrasis.org> > *Subject: *[Archivesspace_Users_Group] Accession CSV - Field Not Importing > > > > Good Afternoon Folks, > > > > We are in the process of doing a test - moving our legacy Accession > Register (Access database) data into an AS Version 1.5.3 sandbox. We?re > using the Accession CSV template and really liking the initial results. > > > > However, I?m having trouble getting data from one of the import fields to > import. Under Extents in the AS Accession CSV mapping document > (below-right), there is a field titled Physical Details > (extent_physical_details) that I would like to import data into, however I > cannot seem to do it. > > > > This field does appear under Extents in our AS 1.5.3 sandbox? > > > > > > but it does NOT appear in the accession import template > > on the github site. > > > > I?ve tried including this field in the accession CSVs I?ve created for > import, placing the field where I think it should logically go in amongst > the other Extent fields, but to no avail. > > > > Has anyone else had a similar problem? I?d like to avoid placing this data > into a user defined field if at all possible. Any help or advice would be > greatly appreciated. Thanks in advance! > > Sincerely, > > > *Brett M. Reigh *| Archivist II > Pennsylvania Historical and Museum Commission | Pennsylvania State > Archives > 350 North Street | Harrisburg, PA 17120-0090 > Phone: 717.783.9877 <(717)%20783-9877> > > www.pastatearchives.com > > > > > > > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > -- Maureen Callahan Sophia Smith Collection Archivist Smith College Special Collections Northampton, Massachusetts 01063 T. 413 585 2981 C. 215.863.1860 mcallahan at smith.edu Pronouns: she/her/hers Smith College Special Collections will be closed from May 22 to September 4, 2017 as we move to our interim location and Neilson Library begins renovations. Although we cannot serve researchers onsite during that time, please don't hesitate to be in touch for remote research assistance. Facebook: https://www.facebook.com/SophiaSmithCollection/ Instagram: https://www.instagram.com/smithlibraries/ Twitter: https://twitter.com/archivalagents -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 19130 bytes Desc: not available URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 11292 bytes Desc: not available URL: ------------------------------ Message: 9 Date: Mon, 15 May 2017 19:42:25 +0000 From: Joan Curbow To: "Archivesspace_Users_Group at lyralists.lyrasis.org" Subject: [Archivesspace_Users_Group] Reports question Message-ID: Content-Type: text/plain; charset="utf-8" Hello list, I use LibraryHost as my hosted instance of ArchivesSpace, and they just upgraded me to 2.0.1 from 1.5.4. I wasn?t able to get any reports to work in 1.5.4, and now I can get some to work and to output as CSV, but in other formats. Is this a universal experience or do I have something going wrong somewhere? If only some reports are functional in 2.0.1, is there a list somewhere of the ones that currently work? Sincerely, Joan Curbow Reference Librarian and Archivist Buena Vista University Library Buena Vista University 610 West Fourth Street Storm Lake, Iowa 50588 712.749.2094 www.library.bvu.edu?? -------------- next part -------------- An HTML attachment was scrubbed... URL: ------------------------------ Message: 10 Date: Mon, 15 May 2017 19:52:29 +0000 From: "Busch, Ed" To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Reports question Message-ID: <35E2A8E8997F6C48A5D5FC21602BDEB6FA695590 at CAD-EX01.campusad.msu.edu> Content-Type: text/plain; charset="utf-8" Look here for a list of reports and their status: https://archivesspace.atlassian.net/wiki/display/AC/ArchivesSpace+v2.0.0+Release+Candidate+1+Reports+Testing Ed Busch Electronic Records Archivist MSU Archives Conrad Hall, Room 101 888 Wilson Road East Lansing, MI 48824 517-884-6438 From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Joan Curbow Sent: Monday, May 15, 2017 3:42 PM To: Archivesspace_Users_Group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Reports question Hello list, I use LibraryHost as my hosted instance of ArchivesSpace, and they just upgraded me to 2.0.1 from 1.5.4. I wasn?t able to get any reports to work in 1.5.4, and now I can get some to work and to output as CSV, but in other formats. Is this a universal experience or do I have something going wrong somewhere? If only some reports are functional in 2.0.1, is there a list somewhere of the ones that currently work? Sincerely, Joan Curbow Reference Librarian and Archivist Buena Vista University Library Buena Vista University 610 West Fourth Street Storm Lake, Iowa 50588 712.749.2094 www.library.bvu.edu?? -------------- next part -------------- An HTML attachment was scrubbed... URL: ------------------------------ Message: 11 Date: Mon, 15 May 2017 20:06:39 +0000 From: Joan Curbow To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Reports question Message-ID: Content-Type: text/plain; charset="utf-8" Perfect! Thank you, Ed. Sincerely, Joan Curbow Reference Librarian and Archivist Buena Vista University Library Buena Vista University 610 West Fourth Street Storm Lake, Iowa 50588 712.749.2094 www.library.bvu.edu?? From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Busch, Ed Sent: Monday, May 15, 2017 2:52 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Reports question Look here for a list of reports and their status: https://archivesspace.atlassian.net/wiki/display/AC/ArchivesSpace+v2.0.0+Release+Candidate+1+Reports+Testing Ed Busch Electronic Records Archivist MSU Archives Conrad Hall, Room 101 888 Wilson Road East Lansing, MI 48824 517-884-6438 From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Joan Curbow Sent: Monday, May 15, 2017 3:42 PM To: Archivesspace_Users_Group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Reports question Hello list, I use LibraryHost as my hosted instance of ArchivesSpace, and they just upgraded me to 2.0.1 from 1.5.4. I wasn?t able to get any reports to work in 1.5.4, and now I can get some to work and to output as CSV, but in other formats. Is this a universal experience or do I have something going wrong somewhere? If only some reports are functional in 2.0.1, is there a list somewhere of the ones that currently work? Sincerely, Joan Curbow Reference Librarian and Archivist Buena Vista University Library Buena Vista University 610 West Fourth Street Storm Lake, Iowa 50588 712.749.2094 www.library.bvu.edu?? -------------- next part -------------- An HTML attachment was scrubbed... URL: ------------------------------ Message: 12 Date: Mon, 15 May 2017 21:04:46 +0000 From: Laney McGlohon To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Reports question Message-ID: <89E01DB0-0EB6-4ADE-A487-3DE8677B03D1 at lyrasis.org> Content-Type: text/plain; charset="utf-8" Hey Joan, I am hoping to get a little bit more information about the problems you are having with reports. Prior to releasing ArchivesSpace 2.0.0, I ran all the reports and was able to create reports in all formats. However, some of formats didn?t produce complete reports, but they still ran without errors. Could it be that you don?t have permission to write the reports to the location that ArchivesSpace has designated for creating the reports? Can you describe what you mean by not getting reports to work? Thanks, Laney Laney McGlohon ArchivesSpace Tech Lead laney.mcglohon at lyrasis.org 800.999.8558 x2927 laneymcglohon Skype From: on behalf of Joan Curbow Reply-To: Archivesspace Users Group Date: Monday, May 15, 2017 at 4:06 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Reports question Perfect! Thank you, Ed. Sincerely, Joan Curbow Reference Librarian and Archivist Buena Vista University Library Buena Vista University 610 West Fourth Street Storm Lake, Iowa 50588 712.749.2094 www.library.bvu.edu?? From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Busch, Ed Sent: Monday, May 15, 2017 2:52 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Reports question Look here for a list of reports and their status: https://archivesspace.atlassian.net/wiki/display/AC/ArchivesSpace+v2.0.0+Release+Candidate+1+Reports+Testing Ed Busch Electronic Records Archivist MSU Archives Conrad Hall, Room 101 888 Wilson Road East Lansing, MI 48824 517-884-6438 From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Joan Curbow Sent: Monday, May 15, 2017 3:42 PM To: Archivesspace_Users_Group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Reports question Hello list, I use LibraryHost as my hosted instance of ArchivesSpace, and they just upgraded me to 2.0.1 from 1.5.4. I wasn?t able to get any reports to work in 1.5.4, and now I can get some to work and to output as CSV, but in other formats. Is this a universal experience or do I have something going wrong somewhere? If only some reports are functional in 2.0.1, is there a list somewhere of the ones that currently work? Sincerely, Joan Curbow Reference Librarian and Archivist Buena Vista University Library Buena Vista University 610 West Fourth Street Storm Lake, Iowa 50588 712.749.2094 www.library.bvu.edu?? -------------- next part -------------- An HTML attachment was scrubbed... URL: ------------------------------ Message: 13 Date: Tue, 16 May 2017 12:20:05 +0000 From: "Reigh, Brett M" To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Accession CSV - Field Not Importing Message-ID: <7a2777c2b279488ba8c4aad5e4179db2 at ENCTCEXCH024.PA.LCL> Content-Type: text/plain; charset="utf-8" Thank you for the responses Maureen and Maura, you?ve answered my question, much appreciated. Brett From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Maureen Callahan Sent: Monday, May 15, 2017 3:38 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Accession CSV - Field Not Importing Hi Brett, Bria Parker wrote about bypassing the accessions csv importer and going directly to the API -- this may be a useful tool for your toolbox: https://icantiemyownshoes.wordpress.com/2015/11/20/how-i-learned-to-stop-worrying-and-love-the-api/ Enjoy, Maureen On Mon, May 15, 2017 at 3:32 PM, Carbone, Maura > wrote: I believe you would have to change the code in the importer itself, in addition to adding a field into the csv you?re using: https://github.com/archivesspace/archivesspace/blob/master/backend/app/converters/accession_converter.rb <-- should be the file if I?m remembering correctly. From: > on behalf of "Reigh, Brett M" > Reply-To: Archivesspace Users Group > Date: Monday, May 15, 2017 at 3:27 PM To: "archivesspace_users_group at lyralists.lyrasis.org" > Subject: [Archivesspace_Users_Group] Accession CSV - Field Not Importing Good Afternoon Folks, We are in the process of doing a test - moving our legacy Accession Register (Access database) data into an AS Version 1.5.3 sandbox. We?re using the Accession CSV template and really liking the initial results. However, I?m having trouble getting data from one of the import fields to import. Under Extents in the AS Accession CSV mapping document (below-right), there is a field titled Physical Details (extent_physical_details) that I would like to import data into, however I cannot seem to do it. [cid:image001.jpg at 01D2CE1D.389F67B0] This field does appear under Extents in our AS 1.5.3 sandbox? [cid:image002.jpg at 01D2CE1D.389F67B0] but it does NOT appear in the accession import template on the github site. I?ve tried including this field in the accession CSVs I?ve created for import, placing the field where I think it should logically go in amongst the other Extent fields, but to no avail. Has anyone else had a similar problem? I?d like to avoid placing this data into a user defined field if at all possible. Any help or advice would be greatly appreciated. Thanks in advance! Sincerely, Brett M. Reigh | Archivist II Pennsylvania Historical and Museum Commission | Pennsylvania State Archives 350 North Street | Harrisburg, PA 17120-0090 Phone: 717.783.9877 www.pastatearchives.com _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Maureen Callahan Sophia Smith Collection Archivist Smith College Special Collections Northampton, Massachusetts 01063 T. 413 585 2981 C. 215.863.1860 mcallahan at smith.edu Pronouns: she/her/hers Smith College Special Collections will be closed from May 22 to September 4, 2017 as we move to our interim location and Neilson Library begins renovations. Although we cannot serve researchers onsite during that time, please don't hesitate to be in touch for remote research assistance. Facebook: https://www.facebook.com/SophiaSmithCollection/ Instagram: https://www.instagram.com/smithlibraries/ Twitter: https://twitter.com/archivalagents -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 19130 bytes Desc: image001.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 11292 bytes Desc: image002.jpg URL: ------------------------------ Message: 14 Date: Tue, 16 May 2017 12:57:08 +0000 From: Christine Di Bella To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] PDF Export issue Message-ID: Content-Type: text/plain; charset="us-ascii" Hi Kylie, What version of ArchivesSpace are you using? This sounds like a bug (https://archivesspace.atlassian.net/browse/AR-1620) that was fixed beginning with v1.5.3. If you're using a version prior to 1.5.3, upgrading should take care of it. If you're using 1.5.3 and later, please let us know and we'll investigate further. Christine Christine Di Bella ArchivesSpace Program Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 cdibella13 (Skype) [ASpaceOrgHomeMedium] From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Lewis, Kylie Sent: Tuesday, May 9, 2017 9:46 AM To: Archivesspace_Users_Group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] PDF Export issue Good morning, We currently have an intern processing a collection for us. When she exports the pdf of her finding aid, it places one of her series out of order and then takes the file items from several series and places them within a different series. There are screenshots attached to illustrate the issue. Has anyone run across this issue as well and have a fix or suggestion? Thanks for any help. Kylie Lewis * Library Associate Special Collections and University Archives Towson University * 8000 York Road * Towson, Maryland, 21252-0001 t. 410-704-3389 * f. 410-704-3760 [http://webapps.towson.edu/ec/templates/images/facebook.png] [http://webapps.towson.edu/ec/templates/images/twitter.png] [http://webapps.towson.edu/ec/templates/images/linkedin.png] [http://webapps.towson.edu/ec/templates/images/instagram.png] [Towson University logo] Confidentiality Notice: This message may contain information that is confidential, privileged, proprietary, or otherwise legally exempt from disclosure. If you are not the intended recipient, you are notified that you are not authorized to read, print, copy or disseminate this message, any part of it, or any attachments. If this message has been sent to you in error, please notify the sender by replying to this transmission, or by calling Special Collections and University Archives at 410-704-2093. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 479 bytes Desc: image001.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 591 bytes Desc: image002.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 546 bytes Desc: image003.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image004.png Type: image/png Size: 622 bytes Desc: image004.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image006.gif Type: image/gif Size: 1456 bytes Desc: image006.gif URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image005.jpg Type: image/jpeg Size: 4144 bytes Desc: image005.jpg URL: ------------------------------ Message: 15 Date: Tue, 16 May 2017 13:05:38 +0000 From: "Lewis, Kylie" To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] PDF Export issue Message-ID: Content-Type: text/plain; charset="us-ascii" Thank you Christine. We have 1.5.2 currently as we had difficulty with upgrading to the latest version. I'm at the same institution as Eric Gadsby who posted about our upgrade problem the other day. We're working on getting it fixed. Kylie From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Christine Di Bella Sent: Tuesday, May 16, 2017 8:57 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] PDF Export issue Hi Kylie, What version of ArchivesSpace are you using? This sounds like a bug (https://secure-web.cisco.com/1gnO4nRaPqMjWtk0BiEU8C79xFhATcy70y1i34jisLEnpgye9Xe88ujf6WGUjTFRKignAaVp7wuHOvQ2NyeWnJF2DdBZAsRcVnk_JS1Av2ba9zHj6vIK_6BXwsBpawS7bkPXRZsJjKI7yPXdldkpsMJ7QCZRJOtpdwsX_NosInor_yRvf3vERI08ZW_Qo-PVAAtiSGnQqJsXf6104J1A3GjHRh2m8TCZQHnPO-JYpYoVih6F7MKEcsVp8JjFB_wBCYdYkFfmbWgvZiPhUJrtL5L8NCOGsTQMYSFxcnRsmkR0e9YrSla34ldHVCWnYGals2JcAtLYJZWcC0oyJb_7n-dyc5FDFIPO9wlEou9YbsoLyl6A01UvJlyUKDf7NYHUFX2q53ERBt3QS4PV61T-cmb59lUiuYBUJ638nAilu56hkkxudegwL00M4lUm-mYiLbi1CYhFyRjxmIIKxGprFeA/https%3A%2F%2Farchivesspace.atlassian.net%2Fbrowse%2FAR-1620) that was fixed beginning with v1.5.3. If you're using a version prior to 1.5.3, upgrading should take care of it. If you're using 1.5.3 and later, please let us know and we'll investigate further. Christine Christine Di Bella ArchivesSpace Program Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 cdibella13 (Skype) [ASpaceOrgHomeMedium] From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Lewis, Kylie Sent: Tuesday, May 9, 2017 9:46 AM To: Archivesspace_Users_Group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] PDF Export issue Good morning, We currently have an intern processing a collection for us. When she exports the pdf of her finding aid, it places one of her series out of order and then takes the file items from several series and places them within a different series. There are screenshots attached to illustrate the issue. Has anyone run across this issue as well and have a fix or suggestion? Thanks for any help. Kylie Lewis * Library Associate Special Collections and University Archives Towson University * 8000 York Road * Towson, Maryland, 21252-0001 t. 410-704-3389 * f. 410-704-3760 [http://webapps.towson.edu/ec/templates/images/facebook.png] [http://webapps.towson.edu/ec/templates/images/twitter.png] [http://webapps.towson.edu/ec/templates/images/linkedin.png] [http://webapps.towson.edu/ec/templates/images/instagram.png] [Towson University logo] Confidentiality Notice: This message may contain information that is confidential, privileged, proprietary, or otherwise legally exempt from disclosure. If you are not the intended recipient, you are notified that you are not authorized to read, print, copy or disseminate this message, any part of it, or any attachments. If this message has been sent to you in error, please notify the sender by replying to this transmission, or by calling Special Collections and University Archives at 410-704-2093. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image005.jpg Type: image/jpeg Size: 4144 bytes Desc: image005.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image007.png Type: image/png Size: 479 bytes Desc: image007.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image008.png Type: image/png Size: 591 bytes Desc: image008.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image009.png Type: image/png Size: 546 bytes Desc: image009.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image010.png Type: image/png Size: 622 bytes Desc: image010.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image011.gif Type: image/gif Size: 1456 bytes Desc: image011.gif URL: ------------------------------ Message: 16 Date: Tue, 16 May 2017 13:13:03 +0000 From: Christine Di Bella To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] PDF Export issue Message-ID: Content-Type: text/plain; charset="us-ascii" Ah - got it. As I said to Eric, when you're ready, please just let us know and we can have our tech support work with you on the upgrade. Christine From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Lewis, Kylie Sent: Tuesday, May 16, 2017 9:06 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] PDF Export issue Thank you Christine. We have 1.5.2 currently as we had difficulty with upgrading to the latest version. I'm at the same institution as Eric Gadsby who posted about our upgrade problem the other day. We're working on getting it fixed. Kylie From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Christine Di Bella Sent: Tuesday, May 16, 2017 8:57 AM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] PDF Export issue Hi Kylie, What version of ArchivesSpace are you using? This sounds like a bug (https://secure-web.cisco.com/1gnO4nRaPqMjWtk0BiEU8C79xFhATcy70y1i34jisLEnpgye9Xe88ujf6WGUjTFRKignAaVp7wuHOvQ2NyeWnJF2DdBZAsRcVnk_JS1Av2ba9zHj6vIK_6BXwsBpawS7bkPXRZsJjKI7yPXdldkpsMJ7QCZRJOtpdwsX_NosInor_yRvf3vERI08ZW_Qo-PVAAtiSGnQqJsXf6104J1A3GjHRh2m8TCZQHnPO-JYpYoVih6F7MKEcsVp8JjFB_wBCYdYkFfmbWgvZiPhUJrtL5L8NCOGsTQMYSFxcnRsmkR0e9YrSla34ldHVCWnYGals2JcAtLYJZWcC0oyJb_7n-dyc5FDFIPO9wlEou9YbsoLyl6A01UvJlyUKDf7NYHUFX2q53ERBt3QS4PV61T-cmb59lUiuYBUJ638nAilu56hkkxudegwL00M4lUm-mYiLbi1CYhFyRjxmIIKxGprFeA/https%3A%2F%2Farchivesspace.atlassian.net%2Fbrowse%2FAR-1620) that was fixed beginning with v1.5.3. If you're using a version prior to 1.5.3, upgrading should take care of it. If you're using 1.5.3 and later, please let us know and we'll investigate further. Christine Christine Di Bella ArchivesSpace Program Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 cdibella13 (Skype) [ASpaceOrgHomeMedium] From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Lewis, Kylie Sent: Tuesday, May 9, 2017 9:46 AM To: Archivesspace_Users_Group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] PDF Export issue Good morning, We currently have an intern processing a collection for us. When she exports the pdf of her finding aid, it places one of her series out of order and then takes the file items from several series and places them within a different series. There are screenshots attached to illustrate the issue. Has anyone run across this issue as well and have a fix or suggestion? Thanks for any help. Kylie Lewis * Library Associate Special Collections and University Archives Towson University * 8000 York Road * Towson, Maryland, 21252-0001 t. 410-704-3389 * f. 410-704-3760 [http://webapps.towson.edu/ec/templates/images/facebook.png] [http://webapps.towson.edu/ec/templates/images/twitter.png] [http://webapps.towson.edu/ec/templates/images/linkedin.png] [http://webapps.towson.edu/ec/templates/images/instagram.png] [Towson University logo] Confidentiality Notice: This message may contain information that is confidential, privileged, proprietary, or otherwise legally exempt from disclosure. If you are not the intended recipient, you are notified that you are not authorized to read, print, copy or disseminate this message, any part of it, or any attachments. 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Name: image005.png Type: image/png Size: 622 bytes Desc: image005.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image006.gif Type: image/gif Size: 1456 bytes Desc: image006.gif URL: ------------------------------ Message: 17 Date: Tue, 16 May 2017 13:36:36 +0000 From: "Galligan, Patrick" To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Version 2.0.1 differences in indexing and display? Message-ID: Content-Type: text/plain; charset="utf-8" Hi all, I finally finished getting a full index and installation of 2.0.1 on our development server up and running, and the record numbers (accession, resources, subjects, and agents) seem to match our production server exactly. However, in a few cases with subjects and agents, I?m not seeing records starting with special characters showing up in the search index and don?t display in the list of all subjects. However, they are still attached to their respective resource records, and still have full subject or agent records in the system. For instance, we have a subject ?!Kung (African people)?. In version 1.5.3 this subject appears in the subject list, but in version 2.0.1 we just get an empty box, even though indexing has completed successfully. See the attached screenshots. And then when I click on this ?empty? subject, I can see it?s attached to 1,024,044 different archival objects, which is definitely not correct (see attached screenshot). We also seem to be missing any subjects or agents starting with quotation marks. Was there a change in indexing/display behavior with the newest 2.0.1 releases? It?s fairly troubling to me that we wouldn?t be able to have special characters starting our subjects. And I have no idea why we would suddenly have an empty subject record attached to over 1 million archival objects. We?d really like to move forward with our 2.0.1 upgrade, but we definitely couldn?t before working out these issues. It totally might be something weird on our end of the database, but we?d love to hear about a way to fix it! Best, Patrick Galligan Rockefeller Archive Center -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Empty_Subject_2.0.1.png Type: image/png Size: 170763 bytes Desc: Empty_Subject_2.0.1.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Subjects_2.0.1.png Type: image/png Size: 84061 bytes Desc: Subjects_2.0.1.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Subjects_1.5.3.png Type: image/png Size: 92708 bytes Desc: Subjects_1.5.3.png URL: ------------------------------ _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group End of Archivesspace_Users_Group Digest, Vol 46, Issue 3 ******************************************************** From laney.mcglohon at lyrasis.org Thu May 18 09:21:45 2017 From: laney.mcglohon at lyrasis.org (Laney McGlohon) Date: Thu, 18 May 2017 13:21:45 +0000 Subject: [Archivesspace_Users_Group] Version 2.0.1 differences in indexing and display? In-Reply-To: References: Message-ID: <46D9A396-2200-41C6-86A5-D909919FC521@lyrasis.org> Hey Patrick, As you know, I have been looking into what you are seeing as described below. I am still waiting for the indexing of the data for v2.0.1 to finish but would like to give you some information that I have discovered so far: 1. Sorting order has changed, so now !Kung is interfiled with the K?s ? see attached subjects list screen shot. 2. In order to use search to find items that have been linked to the !Kung subject, it needs to be wrapped in quotes (?!Kung?), otherwise, solr interprets ?!? as a logical NOT. When it is wrapped in quotes, you will also get results from other records with the string ?Kung?. Can you try the search in your current version and make sure it works? Also, can you do the same search with an agent that starts with ?!?? Since they do not display at the top of the subjects and agents browse, it is difficult for me to find examples. I am looking into the empty subject. Once the indexing for v2.0.1 has finished, I can do more of an in-depth analysis of where that is coming from. Stay tuned for more information! Best, Laney Laney McGlohon ArchivesSpace Tech Lead laney.mcglohon at lyrasis.org 800.999.8558 x2927 laneymcglohon Skype From: on behalf of "Galligan, Patrick" Reply-To: Archivesspace Users Group Date: Tuesday, May 16, 2017 at 9:36 AM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Version 2.0.1 differences in indexing and display? Hi all, I finally finished getting a full index and installation of 2.0.1 on our development server up and running, and the record numbers (accession, resources, subjects, and agents) seem to match our production server exactly. However, in a few cases with subjects and agents, I?m not seeing records starting with special characters showing up in the search index and don?t display in the list of all subjects. However, they are still attached to their respective resource records, and still have full subject or agent records in the system. For instance, we have a subject ?!Kung (African people)?. In version 1.5.3 this subject appears in the subject list, but in version 2.0.1 we just get an empty box, even though indexing has completed successfully. See the attached screenshots. And then when I click on this ?empty? subject, I can see it?s attached to 1,024,044 different archival objects, which is definitely not correct (see attached screenshot). We also seem to be missing any subjects or agents starting with quotation marks. Was there a change in indexing/display behavior with the newest 2.0.1 releases? It?s fairly troubling to me that we wouldn?t be able to have special characters starting our subjects. And I have no idea why we would suddenly have an empty subject record attached to over 1 million archival objects. We?d really like to move forward with our 2.0.1 upgrade, but we definitely couldn?t before working out these issues. It totally might be something weird on our end of the database, but we?d love to hear about a way to fix it! Best, Patrick Galligan Rockefeller Archive Center -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: SubjectsList.png Type: image/png Size: 232779 bytes Desc: SubjectsList.png URL: From PGalligan at rockarch.org Thu May 18 09:35:49 2017 From: PGalligan at rockarch.org (Galligan, Patrick) Date: Thu, 18 May 2017 13:35:49 +0000 Subject: [Archivesspace_Users_Group] Version 2.0.1 differences in indexing and display? In-Reply-To: <46D9A396-2200-41C6-86A5-D909919FC521@lyrasis.org> References: <46D9A396-2200-41C6-86A5-D909919FC521@lyrasis.org> Message-ID: Laney, Yep, it seems to work wrapped in quotations. Thanks for looking into this for us. I?m definitely interested in hearing how that giant empty subject appeared. -Patrick From: Laney McGlohon Date: Thursday, May 18, 2017 at 9:21 AM To: Archivesspace Users Group Cc: "Galligan, Patrick" Subject: Re: [Archivesspace_Users_Group] Version 2.0.1 differences in indexing and display? Hey Patrick, As you know, I have been looking into what you are seeing as described below. I am still waiting for the indexing of the data for v2.0.1 to finish but would like to give you some information that I have discovered so far: 1. Sorting order has changed, so now !Kung is interfiled with the K?s ? see attached subjects list screen shot. 2. In order to use search to find items that have been linked to the !Kung subject, it needs to be wrapped in quotes (?!Kung?), otherwise, solr interprets ?!? as a logical NOT. When it is wrapped in quotes, you will also get results from other records with the string ?Kung?. Can you try the search in your current version and make sure it works? Also, can you do the same search with an agent that starts with ?!?? Since they do not display at the top of the subjects and agents browse, it is difficult for me to find examples. I am looking into the empty subject. Once the indexing for v2.0.1 has finished, I can do more of an in-depth analysis of where that is coming from. Stay tuned for more information! Best, Laney Laney McGlohon ArchivesSpace Tech Lead laney.mcglohon at lyrasis.org 800.999.8558 x2927 laneymcglohon Skype From: on behalf of "Galligan, Patrick" Reply-To: Archivesspace Users Group Date: Tuesday, May 16, 2017 at 9:36 AM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Version 2.0.1 differences in indexing and display? Hi all, I finally finished getting a full index and installation of 2.0.1 on our development server up and running, and the record numbers (accession, resources, subjects, and agents) seem to match our production server exactly. However, in a few cases with subjects and agents, I?m not seeing records starting with special characters showing up in the search index and don?t display in the list of all subjects. However, they are still attached to their respective resource records, and still have full subject or agent records in the system. For instance, we have a subject ?!Kung (African people)?. In version 1.5.3 this subject appears in the subject list, but in version 2.0.1 we just get an empty box, even though indexing has completed successfully. See the attached screenshots. And then when I click on this ?empty? subject, I can see it?s attached to 1,024,044 different archival objects, which is definitely not correct (see attached screenshot). We also seem to be missing any subjects or agents starting with quotation marks. Was there a change in indexing/display behavior with the newest 2.0.1 releases? It?s fairly troubling to me that we wouldn?t be able to have special characters starting our subjects. And I have no idea why we would suddenly have an empty subject record attached to over 1 million archival objects. We?d really like to move forward with our 2.0.1 upgrade, but we definitely couldn?t before working out these issues. It totally might be something weird on our end of the database, but we?d love to hear about a way to fix it! Best, Patrick Galligan Rockefeller Archive Center -------------- next part -------------- An HTML attachment was scrubbed... URL: From christine.dibella at lyrasis.org Fri May 19 09:41:33 2017 From: christine.dibella at lyrasis.org (Christine Di Bella) Date: Fri, 19 May 2017 13:41:33 +0000 Subject: [Archivesspace_Users_Group] questions about migration of existing rights statement data for next version of ArchivesSpace Message-ID: Hello ArchivesSpace members, Development work has begun on the rights management enhancements that were circulated for community review last fall. The aim is for this functionality to be available in the next major release of the application. You can see the full specification and the individual tickets created out of it at https://archivesspace.atlassian.net/browse/ANW-123. As part of this work, some existing rights fields are being changed or will serve a slightly different purpose. Data currently in some fields will need to be migrated to the appropriate places in the new model. You can see the full list of proposed migrations at https://archivesspace.atlassian.net/browse/ANW-114, with some clarifications in the comments. Of course, these migrations will only affect people that currently have information in the relevant rights statement fields. Going forward, new data would be entered into the new fields. While most of these migrations will be fairly straightforward, some questions have come up on a few of them. Some background: * To better align with PREMIS and make it easier to move data between ArchivesSpace and systems like Archivematica, the enhanced rights module will have an Act sub-record which includes fields for Act Type, Restriction, Start Date, End Date, and a Note sub-record. The original migration proposal was to take all rights information that represents a specific action and move it into a new Act sub-record. This includes moving any existing Permissions, Restrictions, Granted Note, or Restriction Start and End Dates to particular fields in the Act sub-record. * Three of the fields in an Act sub-record are required (Act Type, Restriction, and Start Date). * Not all current rights statements sub-records have data that will fulfill these required fields. The two options are to migrate existing restriction data to an Act Sub-record programmatically, or to leave it up to individual institutions to determine when/what Act sub-records are appropriate once they have upgraded to the version of ArchivesSpace with this new functionality. If you currently use the rights statements sub-record in ArchivesSpace, would you please weigh in on your preference: * Should an Act sub-record be created for all existing restriction information? * If so, are the proposed mappings adequate? * Also if so, since an Act sub-record requires certain fields, what values should be used as the default when an existing record does not have relevant values? * If not, since data in some fields (Permissions, Restrictions, Granted Note) will need to be migrated regardless, would it be adequate to move these into Note fields (not Act Note fields) since a Note sub-record only requires the value and a label? (These fields do not exist in the new model in their current form so leaving the data where it is currently is not an option.) Thanks in advance for your responses and discussion. I'll also be sending this directly to everyone who responded to the rights management survey last summer who indicated they were using rights statements. Christine Christine Di Bella ArchivesSpace Program Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 cdibella13 (Skype) [ASpaceOrgHomeMedium] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 4144 bytes Desc: image002.jpg URL: From Adrienne.Pruitt at tufts.edu Fri May 19 10:50:39 2017 From: Adrienne.Pruitt at tufts.edu (Pruitt, Adrienne) Date: Fri, 19 May 2017 14:50:39 +0000 Subject: [Archivesspace_Users_Group] Barcode search question Message-ID: Hello, all, Many of our top containers have barcodes that start with IM or ARMS (like IM 87059245470), indicating which offsite storage facility they're at. Using the manage top containers functionality, I can't search for barcodes that include text like that. It would be very useful for me to be able to do so. Is this expected functionality? Has anyone else noticed this issue? If you've come up with a fix or a workaround, I'd love to hear about it. (We're in 2.0 right now. I feel like this search worked at some point, but I wouldn't swear to it.) Thanks, Adrienne Pruitt | Collections Management Archivist Digital Collections and Archives Tufts University adrienne.pruitt at tufts.edu |617-627-0957 -------------- next part -------------- An HTML attachment was scrubbed... URL: From Adrienne.Pruitt at tufts.edu Fri May 19 11:02:07 2017 From: Adrienne.Pruitt at tufts.edu (Pruitt, Adrienne) Date: Fri, 19 May 2017 15:02:07 +0000 Subject: [Archivesspace_Users_Group] Barcode search question In-Reply-To: References: Message-ID: Thanks to the user who wrote to remind me about wild cards! *87059245470 works and gets around the text issue. From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Pruitt, Adrienne Sent: Friday, May 19, 2017 10:51 AM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Barcode search question Hello, all, Many of our top containers have barcodes that start with IM or ARMS (like IM 87059245470), indicating which offsite storage facility they're at. Using the manage top containers functionality, I can't search for barcodes that include text like that. It would be very useful for me to be able to do so. Is this expected functionality? Has anyone else noticed this issue? If you've come up with a fix or a workaround, I'd love to hear about it. (We're in 2.0 right now. I feel like this search worked at some point, but I wouldn't swear to it.) Thanks, Adrienne Pruitt | Collections Management Archivist Digital Collections and Archives Tufts University adrienne.pruitt at tufts.edu |617-627-0957 -------------- next part -------------- An HTML attachment was scrubbed... URL: From don.mennerich at nyu.edu Mon May 22 16:10:34 2017 From: don.mennerich at nyu.edu (Donald Mennerich) Date: Mon, 22 May 2017 16:10:34 -0400 Subject: [Archivesspace_Users_Group] Updating containers via archival_object POST Message-ID: Hello List, I'm working a data remediation problem via the aspace API I can't seem to get any of the values in a container key within an archival_object to update when I post. For example, within a json object of type archival_object like: "container": { "type_1": "box", "indicator_1": "1", "barcode_1": "31142054615128", "type_2": "folder", "indicator_2": "14", "container_locations": [], "lock_version": 25 } If I change any of the values and POST, none of the updates seem to persist. This doesn't generate an errors, and any changes to the record otherwise seems to save. I'm wondering if this is just not possible, and if so, is there another endpoint that might be used to update container information? Thanks, Don -------------- next part -------------- An HTML attachment was scrubbed... URL: From livsolis at utexas.edu Mon May 22 17:09:04 2017 From: livsolis at utexas.edu (Olivia S Solis) Date: Mon, 22 May 2017 16:09:04 -0500 Subject: [Archivesspace_Users_Group] Container profile guidance Message-ID: Hello all, We at the Briscoe are making progress in our adoption of ArchivesSpace. We are about to deal with all of our containers and develop container profiles. This may be a broad question, but I was wondering if, when developing your container profiles, any of you adhered to any guiding principles. If so , what were they? For example, did you develop any kind of criteria for how small a box had to be to merit a container profile? What about naming container profiles. e.g. [brand] [box type]? Any broad guidance would be appreciated. Thanks! Olivia -- Olivia Solis, MSIS Metadata Coordinator Dolph Briscoe Center for American History The University of Texas at Austin 2300 Red River St. Stop D1100 Austin TX, 78712-1426 (512) 232-8013 -------------- next part -------------- An HTML attachment was scrubbed... URL: From EJOLLEY at nla.gov.au Mon May 22 23:03:04 2017 From: EJOLLEY at nla.gov.au (Emma Jolley) Date: Tue, 23 May 2017 03:03:04 +0000 Subject: [Archivesspace_Users_Group] Container profile guidance In-Reply-To: References: Message-ID: <81FF938BA2407B4DA1E134E7FA5C09EC0258388843@EXMBX1.shire.nla.gov.au> Hi Olivia I?ve attached the Pictures & Manuscripts Branch container guide for staff which I hope might of help to you. We may decide to go to a more systematic approach (ie Type 1, Type 2) later on but for the initial implementation we chose to go with what names that the staff used to refer to the specific containers (eg phase box). Hope it helps Emma Let me know if you can?t open the attachments and I?ll resave as RTF Emma Jolley| Curator of Digital Archives, Pictures and Manuscripts Branch|National Library of Australia Canberra ACT 2600 e: emma.jolley at nla.gov.au|t: 02 6262 1456| www.nla.gov.au/ms http://www.nla.gov.au/support-us/make-a-collection-offer-pictures-and-manuscripts From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Olivia S Solis Sent: Tuesday, 23 May 2017 7:09 AM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Container profile guidance Hello all, We at the Briscoe are making progress in our adoption of ArchivesSpace. We are about to deal with all of our containers and develop container profiles. This may be a broad question, but I was wondering if, when developing your container profiles, any of you adhered to any guiding principles. If so , what were they? For example, did you develop any kind of criteria for how small a box had to be to merit a container profile? What about naming container profiles. e.g. [brand] [box type]? Any broad guidance would be appreciated. Thanks! Olivia -- Olivia Solis, MSIS Metadata Coordinator Dolph Briscoe Center for American History The University of Texas at Austin 2300 Red River St. Stop D1100 Austin TX, 78712-1426 (512) 232-8013 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Identifying container types.docx Type: application/vnd.openxmlformats-officedocument.wordprocessingml.document Size: 1389017 bytes Desc: Identifying container types.docx URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Container Profiles and Types - reference document.docx Type: application/vnd.openxmlformats-officedocument.wordprocessingml.document Size: 20299 bytes Desc: Container Profiles and Types - reference document.docx URL: From ljdavis at jhu.edu Tue May 23 09:27:54 2017 From: ljdavis at jhu.edu (Lora Davis) Date: Tue, 23 May 2017 13:27:54 +0000 Subject: [Archivesspace_Users_Group] Updating containers via archival_object POST In-Reply-To: References: Message-ID: Hi Don, What version of ASpace are you running? I?m guessing either 1.4.2 with container management plugin or 1.5+? If that is the case, then the problem is that the data you are trying to change in the snippet below isn?t actually controlled from within ?container? anymore. You?ve actually got to look for & change the ?sub_container? and/or the ?top_containers? record linked to from ?sub_container?: "instances": [ { "sub_container": { "indicator_2": "2", "type_2": "folder", "jsonmodel_type": "sub_container", "top_container": { "ref": "/repositories/3/top_containers/12063" } } } ] So, in the blob you provide below, type_1, indicator_1, and barcode_1 could be modified by POSTing to the linked top_container record, and type_2 and indicator_2 could be changed by POSTing the AO back with modifications to sub_container instead of container. Yes, it?s a pain. I?m spending the ocassional down moment working on a script to automate some of this for us here (GET record, dump into a csv, processing archivists make changes in csv, then it POSTs back to the proper records/subrecords), but it is no where ready for primetime yet, and won?t be for a while. Though, if anyone has this work already complete, I?m all ears! ? Lora From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Donald Mennerich Sent: Monday, May 22, 2017 4:11 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Updating containers via archival_object POST Hello List, I'm working a data remediation problem via the aspace API I can't seem to get any of the values in a container key within an archival_object to update when I post. For example, within a json object of type archival_object like: "container": { "type_1": "box", "indicator_1": "1", "barcode_1": "31142054615128", "type_2": "folder", "indicator_2": "14", "container_locations": [], "lock_version": 25 } If I change any of the values and POST, none of the updates seem to persist. This doesn't generate an errors, and any changes to the record otherwise seems to save. I'm wondering if this is just not possible, and if so, is there another endpoint that might be used to update container information? Thanks, Don -------------- next part -------------- An HTML attachment was scrubbed... URL: From alicia.detelich at yale.edu Tue May 23 09:44:14 2017 From: alicia.detelich at yale.edu (Detelich, Alicia) Date: Tue, 23 May 2017 13:44:14 +0000 Subject: [Archivesspace_Users_Group] Updating containers via archival_object POST In-Reply-To: References: Message-ID: Hi Don, Are you using Python to make the updates? Can you post what you have tried so far? Here?s an example of how to make an update to a single archival object instance via Python 3, which worked for me when I tested it this morning: api_url = your api url? repo_num = your repository number? archival_object_json = requests.get(api_url+ ?/repositories/repo_num/archival_objects/1987146?, headers=headers).json() archival_object_json["instances"] = [{"container": {"barcode_1": '39002042614314', "container_locations": [{"jsonmodel_type": "container_location", "ref": '/locations/9', "start_date": "2015-06-02", "status": "current"}], "indicator_1": '2', "type_1": "box"}, "instance_type": "mixed_materials", "jsonmodel_type": "instance", "sub_container": {"jsonmodel_type": "sub_container", "top_container": {"ref": '/repositories/repo_num/top_containers/190797'}}}] archival_object_data = json.dumps(archival_object_json) archival_object_update = requests.post(api_url+?/repositories/repo_num/archival_objects/1987146?, headers=headers, data=archival_object_data).json() If you are trying to do something like archival_object_json[?container?] I don?t think it will work, unless maybe you do archival_object_json[?instances?][?container?] ? but I didn?t check on that. Also, be sure that all data elements you are updating are correct and consistent ? I tried to make a test update using fake container info and it did not work, but when I tried updating the instance with data from an existing top container everything went through just fine. I just changed the barcode, top container ref, indicator, and location to reflect the data from the other container, and it updated. Hope this helps. P.S. I have a script which makes these kinds of updates in batch by pulling the info you wish to update from a CSV. I can clean it up a bit and share if anyone is interested? Alicia Detelich Archivist Manuscripts and Archives Yale University Libraries From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Donald Mennerich Sent: Monday, May 22, 2017 4:11 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Updating containers via archival_object POST Hello List, I'm working a data remediation problem via the aspace API I can't seem to get any of the values in a container key within an archival_object to update when I post. For example, within a json object of type archival_object like: "container": { "type_1": "box", "indicator_1": "1", "barcode_1": "31142054615128", "type_2": "folder", "indicator_2": "14", "container_locations": [], "lock_version": 25 } If I change any of the values and POST, none of the updates seem to persist. This doesn't generate an errors, and any changes to the record otherwise seems to save. I'm wondering if this is just not possible, and if so, is there another endpoint that might be used to update container information? Thanks, Don -------------- next part -------------- An HTML attachment was scrubbed... URL: From livsolis at utexas.edu Tue May 23 11:02:17 2017 From: livsolis at utexas.edu (Olivia S Solis) Date: Tue, 23 May 2017 10:02:17 -0500 Subject: [Archivesspace_Users_Group] Container profile guidance In-Reply-To: <81FF938BA2407B4DA1E134E7FA5C09EC0258388843@EXMBX1.shire.nla.gov.au> References: <81FF938BA2407B4DA1E134E7FA5C09EC0258388843@EXMBX1.shire.nla.gov.au> Message-ID: Thank you so much! These are very helpful documents! We are about to do a shelf read to identify all of our containers/their profiles and also wanted to create a photo-based document for staff. -Olivia On Mon, May 22, 2017 at 10:03 PM, Emma Jolley wrote: > Hi Olivia > > > > I?ve attached the Pictures & Manuscripts Branch container guide for staff > which I hope might of help to you. We may decide to go to a more systematic > approach (ie Type 1, Type 2) later on but for the initial implementation we > chose to go with what names that the staff used to refer to the specific > containers (eg phase box). > > > > Hope it helps > > > > Emma > > > > Let me know if you can?t open the attachments and I?ll resave as RTF > > > > *Emma Jolley*| Curator of Digital Archives, Pictures and Manuscripts > Branch|National Library of Australia Canberra ACT 2600 > e: emma.jolley at nla.gov.au|t: 02 6262 1456| www.nla.gov.au/ms > > http://www.nla.gov.au/support-us/make-a-collection-offer- > pictures-and-manuscripts > > > > *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto: > archivesspace_users_group-bounces at lyralists.lyrasis.org] *On Behalf Of *Olivia > S Solis > *Sent:* Tuesday, 23 May 2017 7:09 AM > *To:* Archivesspace Users Group lyralists.lyrasis.org> > *Subject:* [Archivesspace_Users_Group] Container profile guidance > > > > Hello all, > > > > We at the Briscoe are making progress in our adoption of ArchivesSpace. We > are about to deal with all of our containers and develop container > profiles. This may be a broad question, but I was wondering if, when > developing your container profiles, any of you adhered to any guiding > principles. If so , what were they? > > > > For example, did you develop any kind of criteria for how small a box had > to be to merit a container profile? What about naming container profiles. > e.g. [brand] [box type]? Any broad guidance would be appreciated. > > > > Thanks! > > Olivia > > > > -- > > Olivia Solis, MSIS > > Metadata Coordinator > > Dolph Briscoe Center for American History > > The University of Texas at Austin > > 2300 Red River St. Stop D1100 > > Austin TX, 78712-1426 > > (512) 232-8013 <(512)%20232-8013> > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > -- Olivia Solis, MSIS Metadata Coordinator Dolph Briscoe Center for American History The University of Texas at Austin 2300 Red River St. Stop D1100 Austin TX, 78712-1426 (512) 232-8013 -------------- next part -------------- An HTML attachment was scrubbed... URL: From christine.dibella at lyrasis.org Wed May 24 15:12:06 2017 From: christine.dibella at lyrasis.org (Christine Di Bella) Date: Wed, 24 May 2017 19:12:06 +0000 Subject: [Archivesspace_Users_Group] another question on rights statements in ArchivesSpace - agents and rights statements Message-ID: Hello members, I have another question related to the upcoming enhancement of the rights statements sub-record in ArchivesSpace. Is anyone creating rights statements attached to agents? Currently the application allows you to create a rights statement sub-record from an Agent record. This could be interpreted as being the rights for the agent him/her/themselves, rather than for specific material. We believe this may have been done in error. There has been a longstanding feature request to enable someone to see a list of the materials for which a particular agent holds rights, but not allow a rights sub-record to be created for an agent: https://archivesspace.atlassian.net/browse/AR-1297 The new model will allow for agents to be linked from rights statements attached to accessions, resources, or digital objects. (See https://archivesspace.atlassian.net/browse/ANW-112) In addition to being PREMIS-compliant, we think this may also have been the original intent. But I'm interested to hear if and how people have used the capability to create a rights statement for an agent in ArchivesSpace. If you could no longer create a rights statement for an agent, would this cause a problem? Thanks for any input, positive or negative! Christine Christine Di Bella ArchivesSpace Program Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 cdibella13 (Skype) [ASpaceOrgHomeMedium] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 4144 bytes Desc: image002.jpg URL: From EJOLLEY at nla.gov.au Wed May 24 19:08:47 2017 From: EJOLLEY at nla.gov.au (Emma Jolley) Date: Wed, 24 May 2017 23:08:47 +0000 Subject: [Archivesspace_Users_Group] another question on rights statements in ArchivesSpace - agents and rights statements In-Reply-To: References: Message-ID: <81FF938BA2407B4DA1E134E7FA5C09EC025838C258@EXMBX1.shire.nla.gov.au> Hi Christine We haven't created a rights statement record directly from an Agent record and I don't think we would. I can however, foresee a time when we might want to identify all rights agreements/sub-records attached to a particular Agent. Scenario - a Literary Executor who controls copyright/3rd part use rights for several literary collections - at a point in time the contact officer changes and they wish to know exactly what collections they 'control' - I would want to go to the Agent record and locate any rights statements/sub-records attached to that Agent... However, there are other ways we could get this - by attaching an Agent record to the Collection/Accession/Digital Object with a role of "copyright owner" or equivalent but the only choice I have is "Source" or "Creator" or "subject" - none of which is exactly right for indicating an "Executor" or "rights owner"/"Delegate relationship - The agent is a Source or a Creator but does have a relationship to the Collection (maybe our understanding of "Source" is too limited?). So, I can't see any problem in not being able to create a Rights agreement directly from an Agent but it would be good to have an additional Role in the Rights Agreement record. Emma Emma Jolley| Curator of Digital Archives, Pictures and Manuscripts Branch|National Library of Australia Canberra ACT 2600 e: emma.jolley at nla.gov.au|t: 02 6262 1456| www.nla.gov.au/ms http://www.nla.gov.au/support-us/make-a-collection-offer-pictures-and-manuscripts From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Christine Di Bella Sent: Thursday, 25 May 2017 5:12 AM To: Archivesspace Users Group ; Archivesspace Member Reps ; archivesspace_tac_uac at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] another question on rights statements in ArchivesSpace - agents and rights statements Hello members, I have another question related to the upcoming enhancement of the rights statements sub-record in ArchivesSpace. Is anyone creating rights statements attached to agents? Currently the application allows you to create a rights statement sub-record from an Agent record. This could be interpreted as being the rights for the agent him/her/themselves, rather than for specific material. We believe this may have been done in error. There has been a longstanding feature request to enable someone to see a list of the materials for which a particular agent holds rights, but not allow a rights sub-record to be created for an agent: https://archivesspace.atlassian.net/browse/AR-1297 The new model will allow for agents to be linked from rights statements attached to accessions, resources, or digital objects. (See https://archivesspace.atlassian.net/browse/ANW-112) In addition to being PREMIS-compliant, we think this may also have been the original intent. But I'm interested to hear if and how people have used the capability to create a rights statement for an agent in ArchivesSpace. If you could no longer create a rights statement for an agent, would this cause a problem? Thanks for any input, positive or negative! Christine Christine Di Bella ArchivesSpace Program Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 cdibella13 (Skype) [ASpaceOrgHomeMedium] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 4144 bytes Desc: image001.jpg URL: From EJOLLEY at nla.gov.au Wed May 24 19:11:26 2017 From: EJOLLEY at nla.gov.au (Emma Jolley) Date: Wed, 24 May 2017 23:11:26 +0000 Subject: [Archivesspace_Users_Group] another question on rights statements in ArchivesSpace - agents and rights statements In-Reply-To: <81FF938BA2407B4DA1E134E7FA5C09EC025838C258@EXMBX1.shire.nla.gov.au> References: <81FF938BA2407B4DA1E134E7FA5C09EC025838C258@EXMBX1.shire.nla.gov.au> Message-ID: <81FF938BA2407B4DA1E134E7FA5C09EC025838C36A@EXMBX1.shire.nla.gov.au> Apologies a minor change below... Emma Jolley| Curator of Digital Archives, Pictures and Manuscripts Branch|National Library of Australia Canberra ACT 2600 e: emma.jolley at nla.gov.au|t: 02 6262 1456| www.nla.gov.au/ms http://www.nla.gov.au/support-us/make-a-collection-offer-pictures-and-manuscripts From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Emma Jolley Sent: Thursday, 25 May 2017 9:09 AM To: 'Archivesspace Users Group' Cc: Beth Lonergan ; Isobel Johnstone Subject: Re: [Archivesspace_Users_Group] another question on rights statements in ArchivesSpace - agents and rights statements Hi Christine We haven't created a rights statement record directly from an Agent record and I don't think we would. I can however, foresee a time when we might want to identify all rights agreements/sub-records attached to a particular Agent. Scenario - a Literary Executor who controls copyright/3rd part use rights for several literary collections - at a point in time the contact officer changes and they wish to know exactly what collections they 'control' - I would want to go to the Agent record and locate any rights statements/sub-records attached to that Agent... However, there are other ways we could get this - by attaching an Agent record to the Collection/Accession/Digital Object with a role of "copyright owner" or equivalent but the only choice I have is "Source" or "Creator" or "subject" - none of which is exactly right for indicating an "Executor" or "rights owner"/"Delegate relationship - The agent is NOT a Source or a Creator but does have a relationship to the Collection (maybe our understanding of "Source" is too limited?). So, I can't see any problem in not being able to create a Rights agreement directly from an Agent but it would be good to have an additional Role in the Rights Agreement record. Emma Emma Jolley| Curator of Digital Archives, Pictures and Manuscripts Branch|National Library of Australia Canberra ACT 2600 e: emma.jolley at nla.gov.au|t: 02 6262 1456| www.nla.gov.au/ms http://www.nla.gov.au/support-us/make-a-collection-offer-pictures-and-manuscripts From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Christine Di Bella Sent: Thursday, 25 May 2017 5:12 AM To: Archivesspace Users Group >; Archivesspace Member Reps >; archivesspace_tac_uac at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] another question on rights statements in ArchivesSpace - agents and rights statements Hello members, I have another question related to the upcoming enhancement of the rights statements sub-record in ArchivesSpace. Is anyone creating rights statements attached to agents? Currently the application allows you to create a rights statement sub-record from an Agent record. This could be interpreted as being the rights for the agent him/her/themselves, rather than for specific material. We believe this may have been done in error. There has been a longstanding feature request to enable someone to see a list of the materials for which a particular agent holds rights, but not allow a rights sub-record to be created for an agent: https://archivesspace.atlassian.net/browse/AR-1297 The new model will allow for agents to be linked from rights statements attached to accessions, resources, or digital objects. (See https://archivesspace.atlassian.net/browse/ANW-112) In addition to being PREMIS-compliant, we think this may also have been the original intent. But I'm interested to hear if and how people have used the capability to create a rights statement for an agent in ArchivesSpace. If you could no longer create a rights statement for an agent, would this cause a problem? Thanks for any input, positive or negative! Christine Christine Di Bella ArchivesSpace Program Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 cdibella13 (Skype) [ASpaceOrgHomeMedium] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 4144 bytes Desc: image001.jpg URL: From msugimoto at pvld.org Thu May 25 12:39:18 2017 From: msugimoto at pvld.org (Monique Sugimoto) Date: Thu, 25 May 2017 09:39:18 -0700 Subject: [Archivesspace_Users_Group] availability of LOC dataset; "MARC Open Access" Message-ID: Hello, Library of Congress is making bibliographic records available for free. This includes Name and Subject authorities. See: http://www.loc.gov/cds/products/marcDist.php I understand there is interest in improving the efficiency of the functionality of the LCSH/LCNAF imports. All full import of all the headings would surely create a lot of overhead with many potentially unused headings, but might data assist in efforts to improve the import function of subject headings? As I told Christine, as a data geek, I'm thrilled to have this new data - just not sure how in practical terms to use it. Thoughts? Monique - Monique Leahey Sugimoto Archivist & Adult Services Librarian Palos Verdes Library District 701 Silver Spur Road Rolling Hills Estates, CA 90274 P: 310-377-9584 ext 213 F: 310-541-6807 www.pvld.org -------------- next part -------------- An HTML attachment was scrubbed... URL: From harnold at rockarch.org Thu May 25 16:30:36 2017 From: harnold at rockarch.org (Arnold, Hillel) Date: Thu, 25 May 2017 20:30:36 +0000 Subject: [Archivesspace_Users_Group] another question on rights statements in ArchivesSpace - agents and rights statements Message-ID: <7E6C7972-8DA0-4A0C-B890-DBB2AD3134A9@rockarch.org> Hi Christine, As one of the participants in the small group that pulled together the specification for the enhancement to rights statements, I don?t think we ever considered this use case (speaking only for myself, I wasn?t even aware it was possible to add a rights statement to an Agent record). My personal take is that the spec would need to be substantially rewritten if we were to include rights statements for Agents, so I?d be in favor of removing this functionality. Hillel -- Hillel Arnold Assistant Director, Head of Digital Programs Rockefeller Archive Center 914.366.6382 From: on behalf of Christine Di Bella Reply-To: Archivesspace Users Group Date: Wednesday, May 24, 2017 at 3:12 PM To: Archivesspace Users Group , Archivesspace Member Reps , "archivesspace_tac_uac at lyralists.lyrasis.org" Subject: [Archivesspace_Users_Group] another question on rights statements in ArchivesSpace - agents and rights statements Hello members, I have another question related to the upcoming enhancement of the rights statements sub-record in ArchivesSpace. Is anyone creating rights statements attached to agents? Currently the application allows you to create a rights statement sub-record from an Agent record. This could be interpreted as being the rights for the agent him/her/themselves, rather than for specific material. We believe this may have been done in error. There has been a longstanding feature request to enable someone to see a list of the materials for which a particular agent holds rights, but not allow a rights sub-record to be created for an agent: https://archivesspace.atlassian.net/browse/AR-1297 The new model will allow for agents to be linked from rights statements attached to accessions, resources, or digital objects. (See https://archivesspace.atlassian.net/browse/ANW-112) In addition to being PREMIS-compliant, we think this may also have been the original intent. But I?m interested to hear if and how people have used the capability to create a rights statement for an agent in ArchivesSpace. If you could no longer create a rights statement for an agent, would this cause a problem? Thanks for any input, positive or negative! Christine Christine Di Bella ArchivesSpace Program Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 cdibella13 (Skype) [SpaceOrgHomeMedium] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 4145 bytes Desc: image001.jpg URL: From ktari at westfordma.gov Thu May 25 16:30:09 2017 From: ktari at westfordma.gov (Kaari Tari) Date: Thu, 25 May 2017 16:30:09 -0400 Subject: [Archivesspace_Users_Group] another question on rights statements in Arc Message-ID: Kaari no longer works for the Town of Westford. Please forward communications including meeting postings and agendas to townclerk at westfordma.gov. Thank you. -------------- next part -------------- An HTML attachment was scrubbed... URL: From maderikra at vmi.edu Fri May 26 10:52:11 2017 From: maderikra at vmi.edu (Maderik, Rachel A) Date: Fri, 26 May 2017 14:52:11 +0000 Subject: [Archivesspace_Users_Group] problems with public site indexing in 2.0 Message-ID: We've noticed that since upgrading to 2.0, we've been having problems with components not showing up in the search results on our public site. In some cases, new components take several days to be searchable on the public site (even though they are searchable in the staff side immediately), and there are also instances of old components (ones that have existed for years) never showing up at all, even after rebuilding the index. Whatever is happening seems to be related to the new PUI indexer. When searching the Solr index directly, the components that do show up in the public results have two Solr entries with identical IDs, except one is appended with "#pui". E.g. "id": "/repositories/3/archival_objects/4572#pui" "id": "/repositories/3/archival_objects/4572" The components that aren't showing up only have a single entry in the index without the #pui addition. They also lack a "pui" designation in the types field, which all other records seem to have now. (screenshots attached) I tried disabling the PUI indexing in config.rb (by setting AppConfig[:pui_indexer_enabled] to false), since we're not actually using the PUI yet, but that resulted in *no* components being searchable on the public site at all (though other record types showed up). Is there some other config.rb setting I need to change in order to use 2.0 without the PUI? Or, is there a reason that the PUI indexer is not properly indexing all components? Rachel Maderik Systems and Technology Librarian 501D Preston Library Virginia Military Institute Lexington, VA 24450 540-464-7572 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: recordappearing.jpg Type: image/jpeg Size: 530707 bytes Desc: recordappearing.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: recordnotappearing.jpg Type: image/jpeg Size: 303312 bytes Desc: recordnotappearing.jpg URL: From ktari at westfordma.gov Fri May 26 10:53:23 2017 From: ktari at westfordma.gov (Kaari Tari) Date: Fri, 26 May 2017 10:53:23 -0400 Subject: [Archivesspace_Users_Group] =?utf-8?q?problems_with_public_site_i?= =?utf-8?q?ndexing_in_=092=2E0?= Message-ID: Kaari no longer works for the Town of Westford. Please forward communications including meeting postings and agendas to townclerk at westfordma.gov. Thank you. ________________________________________________________________ All email messages and attached content sent from and to this email account are public records unless qualified as an exemption under the [ http://www.sec.state.ma.us/pre/preidx.htm ]Massachusetts Public Records Law. -------------- next part -------------- An HTML attachment was scrubbed... URL: From ltang5 at mail.lib.msu.edu Fri May 26 11:32:42 2017 From: ltang5 at mail.lib.msu.edu (Tang, Lydia) Date: Fri, 26 May 2017 15:32:42 +0000 Subject: [Archivesspace_Users_Group] resource-specific edit privileges and project management in ASpace? Message-ID: <5C80F958-6E91-4552-BFDE-127BF51AD455@mail.lib.msu.edu> Good morning all, I have a couple of questions for you: We are lucky to have many student workers and volunteers who are willing and eager to help with data entry projects (box-folder inventories) but I am uncomfortable creating user accounts for them because even with Basic Data Entry privaledges they would be able to edit ALL of our finding aids theoretically and we aren?t able to supervise them closely enough. What have institutions been doing in these hypothetical situations? I would be ok doing an Excel sheet, but that?s still a lot of labor afterwards to cut-and-paste them in. The only ?easy? way I can see is to have them enter their information in raw EAD, which is straightforward but not as easy on the eyes as the staff interface of ASpace. Any solutions? I?ve looked into the Excel to EAD to ArchivesSpace workflow and, besides it being a lot to take in, I am worried about it potentially overwriting information already in the finding aid if I just want to import the box-folder inventories under existing finding aid collection-level description. I created a JIRA with a whistful wish data-entry users could be tagged to a Resource like an Agent or Top Container. This way, it could enable collection-specific edit permission for some users and also hypothetically enable a user to export a report of collections they?ve worked on for annual evaluations, etc. https://archivesspace.atlassian.net/browse/AR-1773 My second question is how does your institution track the backlog and processing projects? I?ve heard about some users using Events for this function. I am pretty new to the Events in general, so I?d love to hear how it works for you in general. I think it would be great if the Collection Mangement section could be expanded in functionality to enable sortable tags, such as assigned staff members and thus make it easier for staff to sort the results to see their relevant queue. Thanks for your help and thoughts! Lydia From mark.custer at yale.edu Fri May 26 11:43:55 2017 From: mark.custer at yale.edu (Custer, Mark) Date: Fri, 26 May 2017 15:43:55 +0000 Subject: [Archivesspace_Users_Group] resource-specific edit privileges and project management in ASpace? In-Reply-To: <5C80F958-6E91-4552-BFDE-127BF51AD455@mail.lib.msu.edu> References: <5C80F958-6E91-4552-BFDE-127BF51AD455@mail.lib.msu.edu> Message-ID: Lydia, Regarding your first question: One low barrier way to do this, I think, would be to create a separate repository for everyone who would be doing basic data entry tasks, like container listings. You could then make sure that they only have editing rights to those container lists, and not even the subjects, agents, etc. Once a listing was done and verified, you could then use the ASpace built-in tools to transfer that container list to your regular repository, and then merge it with the actual finding aid. As for any Excel to EAD process, you shouldn't have to worry about it overwriting information already in a finding aid since the ASpace merge tool only adds information to the record that you select to merge data into. That said, there is another workflow that you'd have to support outside of ASpace, so if you can use the rapid data entry tool already in ASpace with a separate repository, that might do the trick. Mark -----Original Message----- From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Tang, Lydia Sent: Friday, 26 May, 2017 11:33 AM To: 'archivesspace_users_group at lyralists.lyrasis.org' Subject: [Archivesspace_Users_Group] resource-specific edit privileges and project management in ASpace? Good morning all, I have a couple of questions for you: We are lucky to have many student workers and volunteers who are willing and eager to help with data entry projects (box-folder inventories) but I am uncomfortable creating user accounts for them because even with Basic Data Entry privaledges they would be able to edit ALL of our finding aids theoretically and we aren?t able to supervise them closely enough. What have institutions been doing in these hypothetical situations? I would be ok doing an Excel sheet, but that?s still a lot of labor afterwards to cut-and-paste them in. The only ?easy? way I can see is to have them enter their information in raw EAD, which is straightforward but not as easy on the eyes as the staff interface of ASpace. Any solutions? I?ve looked into the Excel to EAD to ArchivesSpace workflow and, besides it being a lot to take in, I am worried about it potentially overwriting information already in the finding aid if I just want to import the box-folder inventories under existing finding aid collection-level description. I created a JIRA with a whistful wish data-entry users could be tagged to a Resource like an Agent or Top Container. This way, it could enable collection-specific edit permission for some users and also hypothetically enable a user to export a report of collections they?ve worked on for annual evaluations, etc. https://urldefense.proofpoint.com/v2/url?u=https-3A__archivesspace.atlassian.net_browse_AR-2D1773&d=DwIGaQ&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=PjInOOP-yhZdvfCxvJExNB_3mSrTAYOjE-Ld3wjgoMo&m=9q0kxVk7rCT3sZTa0DsiW9IoEWjg-ZKdXhUebYTrimk&s=aPPA4ZEhFvoPiaIjb0YNLOfySkYvhz9LinhK4ld0I80&e= My second question is how does your institution track the backlog and processing projects? I?ve heard about some users using Events for this function. I am pretty new to the Events in general, so I?d love to hear how it works for you in general. I think it would be great if the Collection Mangement section could be expanded in functionality to enable sortable tags, such as assigned staff members and thus make it easier for staff to sort the results to see their relevant queue. Thanks for your help and thoughts! Lydia _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=DwIGaQ&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=PjInOOP-yhZdvfCxvJExNB_3mSrTAYOjE-Ld3wjgoMo&m=9q0kxVk7rCT3sZTa0DsiW9IoEWjg-ZKdXhUebYTrimk&s=oZb_VtvN-3zRoMaj83t5XdKED1w-AoUMX4BqWxHQ6d4&e= From ltang5 at mail.lib.msu.edu Fri May 26 14:22:04 2017 From: ltang5 at mail.lib.msu.edu (Tang, Lydia) Date: Fri, 26 May 2017 18:22:04 +0000 Subject: [Archivesspace_Users_Group] resource-specific edit privileges and project management in ASpace? In-Reply-To: References: <5C80F958-6E91-4552-BFDE-127BF51AD455@mail.lib.msu.edu> Message-ID: <6BFA10B6-2F01-426C-ADE4-5DA2F51F93B9@mail.lib.msu.edu> Mark, Way to hack ArchivesSpace! Thank you for this very helpful tip! Lydia On 5/26/17, 11:43 AM, "archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Custer, Mark" wrote: Lydia, Regarding your first question: One low barrier way to do this, I think, would be to create a separate repository for everyone who would be doing basic data entry tasks, like container listings. You could then make sure that they only have editing rights to those container lists, and not even the subjects, agents, etc. Once a listing was done and verified, you could then use the ASpace built-in tools to transfer that container list to your regular repository, and then merge it with the actual finding aid. As for any Excel to EAD process, you shouldn't have to worry about it overwriting information already in a finding aid since the ASpace merge tool only adds information to the record that you select to merge data into. That said, there is another workflow that you'd have to support outside of ASpace, so if you can use the rapid data entry tool already in ASpace with a separate repository, that might do the trick. Mark -----Original Message----- From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Tang, Lydia Sent: Friday, 26 May, 2017 11:33 AM To: 'archivesspace_users_group at lyralists.lyrasis.org' Subject: [Archivesspace_Users_Group] resource-specific edit privileges and project management in ASpace? Good morning all, I have a couple of questions for you: We are lucky to have many student workers and volunteers who are willing and eager to help with data entry projects (box-folder inventories) but I am uncomfortable creating user accounts for them because even with Basic Data Entry privaledges they would be able to edit ALL of our finding aids theoretically and we aren?t able to supervise them closely enough. What have institutions been doing in these hypothetical situations? I would be ok doing an Excel sheet, but that?s still a lot of labor afterwards to cut-and-paste them in. The only ?easy? way I can see is to have them enter their information in raw EAD, which is straightforward but not as easy on the eyes as the staff interface of ASpace. Any solutions? I?ve looked into the Excel to EAD to ArchivesSpace workflow and, besides it being a lot to take in, I am worried about it potentially overwriting information already in the finding aid if I just want to import the box-folder inventories under existing finding aid collection-level description. I created a JIRA with a whistful wish data-entry users could be tagged to a Resource like an Agent or Top Container. This way, it could enable collection-specific edit permission for some users and also hypothetically enable a user to export a report of collections they?ve worked on for annual evaluations, etc. https://urldefense.proofpoint.com/v2/url?u=https-3A__archivesspace.atlassian.net_browse_AR-2D1773&d=DwIGaQ&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=PjInOOP-yhZdvfCxvJExNB_3mSrTAYOjE-Ld3wjgoMo&m=9q0kxVk7rCT3sZTa0DsiW9IoEWjg-ZKdXhUebYTrimk&s=aPPA4ZEhFvoPiaIjb0YNLOfySkYvhz9LinhK4ld0I80&e= My second question is how does your institution track the backlog and processing projects? I?ve heard about some users using Events for this function. I am pretty new to the Events in general, so I?d love to hear how it works for you in general. I think it would be great if the Collection Mangement section could be expanded in functionality to enable sortable tags, such as assigned staff members and thus make it easier for staff to sort the results to see their relevant queue. Thanks for your help and thoughts! Lydia _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=DwIGaQ&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=PjInOOP-yhZdvfCxvJExNB_3mSrTAYOjE-Ld3wjgoMo&m=9q0kxVk7rCT3sZTa0DsiW9IoEWjg-ZKdXhUebYTrimk&s=oZb_VtvN-3zRoMaj83t5XdKED1w-AoUMX4BqWxHQ6d4&e= _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group From shallcro at umich.edu Tue May 30 10:38:43 2017 From: shallcro at umich.edu (Michael Shallcross) Date: Tue, 30 May 2017 10:38:43 -0400 Subject: [Archivesspace_Users_Group] another question on rights statements in ArchivesSpace - agents and rights statements In-Reply-To: <7E6C7972-8DA0-4A0C-B890-DBB2AD3134A9@rockarch.org> References: <7E6C7972-8DA0-4A0C-B890-DBB2AD3134A9@rockarch.org> Message-ID: Several of us here at the Bentley Historical Library also participated in the drafting the rights enhancement spec--we did not include use cases that involved adding rights statements to agents and would also be in favor of removing such functionality. Cheers, Mike -- *Michael Shallcross, CA* *Assistant Director for Curation* Bentley Historical Library 1150 Beal Ave. Ann Arbor, MI 48109-2113 734.936.1344 http://bentley.umich.edu/ @UmichBentley http://archival-integration.blogspot.com/ @umbhlcuration On Thu, May 25, 2017 at 4:30 PM, Arnold, Hillel wrote: > Hi Christine, > > As one of the participants in the small group that pulled together the > specification for the enhancement to rights statements, I don?t think we > ever considered this use case (speaking only for myself, I wasn?t even > aware it was possible to add a rights statement to an Agent record). My > personal take is that the spec would need to be substantially rewritten if > we were to include rights statements for Agents, so I?d be in favor of > removing this functionality. > > > > Hillel > > -- > > Hillel Arnold > > Assistant Director, Head of Digital Programs > > Rockefeller Archive Center > > 914.366.6382 <(914)%20366-6382> > > > > > > *From: * on > behalf of Christine Di Bella > *Reply-To: *Archivesspace Users Group lyralists.lyrasis.org> > *Date: *Wednesday, May 24, 2017 at 3:12 PM > *To: *Archivesspace Users Group lyralists.lyrasis.org>, Archivesspace Member Reps < > archivesspace_member_reps at lyralists.lyrasis.org>, "archivesspace_tac_uac@ > lyralists.lyrasis.org" > *Subject: *[Archivesspace_Users_Group] another question on rights > statements in ArchivesSpace - agents and rights statements > > > > Hello members, > > > > I have another question related to the upcoming enhancement of the rights > statements sub-record in ArchivesSpace. Is anyone creating rights > statements attached to agents? > > > > Currently the application allows you to create a rights statement > sub-record from an Agent record. This could be interpreted as being the > rights for the agent him/her/themselves, rather than for specific material. > We believe this may have been done in error. There has been a longstanding > feature request to enable someone to see a list of the materials for which > a particular agent holds rights, but not allow a rights sub-record to be > created for an agent: https://archivesspace.atlassian.net/browse/AR-1297 > > > > The new model will allow for agents to be linked from rights statements > attached to accessions, resources, or digital objects. (See > https://archivesspace.atlassian.net/browse/ANW-112) In addition to being > PREMIS-compliant, we think this may also have been the original intent. > > > > But I?m interested to hear if and how people have used the capability to > create a rights statement for an agent in ArchivesSpace. If you could no > longer create a rights statement for an agent, would this cause a problem? > > > > Thanks for any input, positive or negative! > > Christine > > > > Christine Di Bella > > ArchivesSpace Program Manager > > christine.dibella at lyrasis.org > > 800.999.8558 x2905 <(800)%20999-8558> > > 678-235-2905 <(678)%20235-2905> > > cdibella13 (Skype) > > > > [image: SpaceOrgHomeMedium] > > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 4145 bytes Desc: not available URL: From jane.labarbara at mail.wvu.edu Tue May 30 15:02:17 2017 From: jane.labarbara at mail.wvu.edu (Jane LaBarbara) Date: Tue, 30 May 2017 19:02:17 +0000 Subject: [Archivesspace_Users_Group] Merged agents showing up twice in resource records? Message-ID: All, Our cataloging department is cleaning up some messy legacy agent and subject records, and we've run into a hiccup. For example, we imported into ASpace a resource record with the agents "Progessive Mine Workers of America."(misspelled!) and "Progressive Mine Workers of America." attached to it with the "role" set to subject. Our cataloging helper merged these two agents into one. The merge looks like it was successful from the agent record standpoint, but in the resource record, we're seeing that newly-merged agent appear twice. I realize this is our own fault for putting essentially the same agent as a subject twice in the same resource record. Does anyone have any ideas about how we could eliminate cases where an agent is linked as a subject to a specific resource record multiple times (aside from deleting the duplicates from the resource record by hand)? Thank you, Jane / Jane Metters LaBarbara Assistant Curator, West Virginia & Regional History Center West Virginia University Libraries (304) 293-0352 office jane.labarbara at mail.wvu.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From laney.mcglohon at lyrasis.org Wed May 31 08:36:23 2017 From: laney.mcglohon at lyrasis.org (Laney McGlohon) Date: Wed, 31 May 2017 12:36:23 +0000 Subject: [Archivesspace_Users_Group] problems with public site indexing in 2.0 In-Reply-To: References: Message-ID: <449955A0-6740-4DD0-AF98-D0E6473C528C@lyrasis.org> Hey Rachel, I talked with HM about this issue and we believe it is a bug. If you would like to follow the progress, I opened a ticket for them to work on: https://archivesspace.atlassian.net/browse/ANW-136. It should be fixed for the 2.1.0 release. Best, Laney Laney McGlohon ArchivesSpace Tech Lead laney.mcglohon at lyrasis.org 800.999.8558 x2927 laneymcglohon Skype From: on behalf of "Maderik, Rachel A" Reply-To: Archivesspace Users Group Date: Friday, May 26, 2017 at 10:52 AM To: "'archivesspace_users_group at lyralists.lyrasis.org'" Subject: [Archivesspace_Users_Group] problems with public site indexing in 2.0 We?ve noticed that since upgrading to 2.0, we?ve been having problems with components not showing up in the search results on our public site. In some cases, new components take several days to be searchable on the public site (even though they are searchable in the staff side immediately), and there are also instances of old components (ones that have existed for years) never showing up at all, even after rebuilding the index. Whatever is happening seems to be related to the new PUI indexer. When searching the Solr index directly, the components that do show up in the public results have two Solr entries with identical IDs, except one is appended with ?#pui?. E.g. "id": "/repositories/3/archival_objects/4572#pui" "id": "/repositories/3/archival_objects/4572" The components that aren?t showing up only have a single entry in the index without the #pui addition. They also lack a ?pui? designation in the types field, which all other records seem to have now. (screenshots attached) I tried disabling the PUI indexing in config.rb (by setting AppConfig[:pui_indexer_enabled] to false), since we?re not actually using the PUI yet, but that resulted in *no* components being searchable on the public site at all (though other record types showed up). Is there some other config.rb setting I need to change in order to use 2.0 without the PUI? Or, is there a reason that the PUI indexer is not properly indexing all components? Rachel Maderik Systems and Technology Librarian 501D Preston Library Virginia Military Institute Lexington, VA 24450 540-464-7572 -------------- next part -------------- An HTML attachment was scrubbed... URL: From johnavonbehrens at gmail.com Wed May 31 13:53:48 2017 From: johnavonbehrens at gmail.com (Johna Von Behrens) Date: Wed, 31 May 2017 12:53:48 -0500 Subject: [Archivesspace_Users_Group] ASpace and bepress Message-ID: I am looking for some information or advice on using AS and Digital Commons (DC) together. In AS there would be the regular finding aids and digital objects created. Create and run a report that would provide all the needed info to crosswalk the collection level info and digital materials to DC. Then possibly run a report in DC to get the URLs to throw back into the digital object record in AS. Is anyone doing or tried this? Thanks -- Johna Von Behrens -------------- next part -------------- An HTML attachment was scrubbed... URL: