[Archivesspace_Users_Group] Early Question.

[Todd Zittlow]

Thanks for that.  We have only one physical repository.  We have over 2000 microfilms in the collection.  It sounds like having that many "child" records under one microfilm resource might not be the best option.

Todd

From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Brian Thomas
Sent: Tuesday, February 21, 2017 1:28 PM
To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] Early Question.

Do you have multiple physical repositories? If not, you might consider a format-based repository style. i.e. Repo1=Microfilm Collections &
Repo2=CD Collection, etc. This isn't necessarily the typical set-up, but it might help you differentiate formats as per your current standard, each thing being able to be its own resource if you choose, while avoiding load time issues involved with resources that have a lot of child records.

Brian Thomas
Electronic Records Specialist
Texas State Library and Archives Commission
1201 Brazos Street
Austin, TX 78701
PH: (512) 475-3374
e-mail: bthomas at tsl.texas.gov
tsl.texas.gov<http://tsl.texas.gov/>
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From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Todd Zittlow
Sent: Tuesday, February 21, 2017 12:50 PM
To: archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>
Subject: [Archivesspace_Users_Group] Early Question.

Greetings:

We are glad to join to ArchivesSpace community.  We have never used an archival software program so migrating our legacy data over to this software is going to be a major project.  I'm still learning the way AS employs certain terms.  Perhaps one question will begin to clarify matters.  Our archives has historical organized materials based on the materials type.  We have a microfilm collection, a CD collection, an LP collection, manuscripts collections, etc.   I don't think we will be able to migrate all of our accession records.  For the past 30 years we've had a digital accession ledger.  From 1950-1990 our ledger was handwritten.  And prior to 1950 accessions are recorded in a variety of letter, cards, and other loose papers.  I'm using the microfilm collection as a first test case.  My debate has been when I should enter each reel as a separate resource record or whether I should setup the entire Microfilm collection as a resource record which contains the individual "child" items as a part of it.  Or perhaps there are other options that I can't see that would be better.  I'd appreciate any thoughts.  We installed version 1.5.

thanks,

Todd D. Zittlow
Concordia Historical Institute
804 Seminary Place
Saint Louis, MO 63105
Ph: (314) 505-7923
Fax: (314) 505-7901
tzittlow at lutheranhistory.org<mailto:tzittlow at lutheranhistory.org>
http://www.concordiahistoricalinstitute.org<http://www.concordiahistoricalinstitute.org/>
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