[Archivesspace_Users_Group] Ingesting lcnaf

[Karen Miller]

Hello, Kate.

We are just starting to use the LCNAF plugin at Northwestern University. I can send you some of our documentation off list. We've described our best practices and the operations of the plugin in a bit more detail.

One thing I can say without including a lot of documentation is that we will not be using the plugin to import Subject records, only Agents. That's because when a Subject is imported using this plugin, individual Subject records are created for the preferred term (the MARC 150 field in the authority record) as well as for each of the non-preferred terms (the MARC 450 fields in the authority record). For example, an LSCH record with 4 non-preferred terms will be imported as 5 Subject records, one for the preferred term and one for each of the non-preferred terms, with no indication in the records for the non-preferred terms that they are references and should not be assigned, as well as no indication of the preferred term with which they are associated.

I have written some documentation with a lot of screenshots, which might be useful for you. I'll send it to you off list.

Best,
Karen


Karen D. Miller
Monographic Cataloger/Metadata Specialist
Northwestern University Libraries
Northwestern University
1970 Campus Drive
Evanston, IL 60208
www.library.northwestern.edu
k-miller3 at northwestern.edu
874.467.3462

From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Christine Di Bella
Sent: Wednesday, January 25, 2017 12:46 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] Ingesting lcnaf

Dear Kate,

This is a plugin but comes with a standard ArchivesSpace installation and is described in the user manual at https://docs.archivesspace.org/Default.htm#AgentsImportLCNAF.htm<https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.archivesspace.org_Default.htm-23AgentsImportLCNAF.htm&d=CwMFAg&c=yHlS04HhBraes5BQ9ueu5zKhE7rtNXt_d012z2PA6ws&r=P54V6LrXJP5Ddzc8ZItBdqB1Kr3elvFIQ04P7n0UCbQ&m=NxowvYcR6MzGrS-X6DhbOLz5AcaT0wcYtLjA7pgcTRw&s=Yi5wychsv7BovafcVe0ZsPCCX7LIA2NYdPNTAH1Z_1U&e=>. It is also described and demonstrated in the Authorities overview video at http://docs.archivesspace.org/screencasts/KLNwebinars/17-AuthoritiesOverview.mp4<https://urldefense.proofpoint.com/v2/url?u=http-3A__docs.archivesspace.org_screencasts_KLNwebinars_17-2DAuthoritiesOverview.mp4&d=CwMFAg&c=yHlS04HhBraes5BQ9ueu5zKhE7rtNXt_d012z2PA6ws&r=P54V6LrXJP5Ddzc8ZItBdqB1Kr3elvFIQ04P7n0UCbQ&m=NxowvYcR6MzGrS-X6DhbOLz5AcaT0wcYtLjA7pgcTRw&s=OnpUy2MCPR_Jt1SuXcSX0pUivoWoUZRCFCVBuuxPkfo&e=> (it's discussed at about the 10:45 mark in the video). The ability to import subject headings from LCSH has been added since the instructions were last revised.

A few caveats: even though it's distributed with a standard ArchivesSpace, your system administrator has to have enabled use of this plugin for it to be available to you. Also, you have to have advanced data entry privileges or above to access it from the gear menu. You can try it out in the sandbox (http://sandbox.archivesspace.org<https://urldefense.proofpoint.com/v2/url?u=http-3A__sandbox.archivesspace.org&d=CwMFAg&c=yHlS04HhBraes5BQ9ueu5zKhE7rtNXt_d012z2PA6ws&r=P54V6LrXJP5Ddzc8ZItBdqB1Kr3elvFIQ04P7n0UCbQ&m=NxowvYcR6MzGrS-X6DhbOLz5AcaT0wcYtLjA7pgcTRw&s=9PvY2vEX-w0zEuVWvw3gSyXPHeSYViscrJrHrnEGLAU&e=> - use the username admin and the password admin) if you don't have access locally and want to try it out.

This plugin is partially proof of concept - a demonstration of what could be done rather than a fully realized mechanism for importing all kinds of authorities. There are many other external databases that could interact with ArchivesSpace this way, and many ways this plugin itself could be improved, and I'd be very interested to hear if others have expanded on this plugin in their local installations.

Christine

Christine Di Bella
ArchivesSpace Program Manager
christine.dibella at lyrasis.org<mailto:christine.dibella at lyrasis.org>
800.999.8558 x2905
678-235-2905
cdibella13 (Skype)




From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Bowers, Kate A.
Sent: Wednesday, January 25, 2017 11:35 AM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: [Archivesspace_Users_Group] Ingesting lcnaf

Searching list archives and google, I understand someone has written a plugin that ingests LCNAF.

Can anyone point me to documentation of what this plugin is meant to do?

If you use it, I'd appreciate any documentation you have written or reviews of your experiences with it?  Screenshots of agent records post-ingest would be extremely helpful.

Thanks!

Kate Bowers
Collections Services Archivist for Metadata, Systems, and Standards
Harvard University Archives
kate_bowers at harvard.edu<mailto:megan_sniffin-marinoff at harvard.edu>
voice: (617) 998-5238
fax: (617) 495-8011
web: http://nrs.harvard.edu/urn-3:hul.eresource:archives<https://urldefense.proofpoint.com/v2/url?u=http-3A__nrs.harvard.edu_urn-2D3-3Ahul.eresource-3Aarchives&d=CwMFAg&c=yHlS04HhBraes5BQ9ueu5zKhE7rtNXt_d012z2PA6ws&r=P54V6LrXJP5Ddzc8ZItBdqB1Kr3elvFIQ04P7n0UCbQ&m=NxowvYcR6MzGrS-X6DhbOLz5AcaT0wcYtLjA7pgcTRw&s=seIN0MaQ_42GwZ0DPppZll-oDaTFr287ONb5N50kr5U&e=>
Twitter: @k8_bowers




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