[Archivesspace_Users_Group] Container Profiles and the Extent/Space Calculators

Custer, Mark mark.custer at yale.edu
Mon Aug 7 09:30:14 EDT 2017


That feature should be configurable.  At least, I know for sure that it was configurable when this feature was in a plugin, but since our hosted is still reporting linear feet, not inches (which I believe is the default, as you’ve noted), I’m quite sure this option still exists (I just haven’t tested it myself to verify that).

Here’s a bit of documentation from the old plugin:  https://github.com/hudmol/container_management#container_management_extent_calculator

So, you should be able to add something like this to your config.rb file to get cubic dimensions:

  AppConfig[:container_management_extent_calculator] = {
    :report_volume => true,
    :unit => :meters,
    :decimal_places => 2

I hope that helps, but as I said, I haven’t had time to test this again just yet.


p.s. other configuration options should exist to enforce barcode length (additionally scoped differently for each repository, if needed), as well as change the default number of search results that come up on the search top container page, if needed (though the default there seems pretty reasonable, I think).

From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Michelson, Daniel
Sent: Monday, 07 August, 2017 9:24 AM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] Container Profiles and the Extent/Space Calculators

Hi Christine,
Thanks for your response, but I'm not sure I understand.  Since only one extent dimension is allowed, the calculator only tells me the linear measurement (height, width, or depth) of the boxes.  I'm looking for the cubic measurement (height, with, and depth).  Unless I'm missing something, the extent calculator only reports in linear inches.

Dan Michelson
Union College Special Collections & Archives

On Fri, Aug 4, 2017 at 4:54 PM, Christine Di Bella <christine.dibella at lyrasis.org<mailto:christine.dibella at lyrasis.org>> wrote:
Dear Daniel,

Others can say more about how they use these features, but I just wanted to mention that extent dimension field is required, but any of the three dimensions is possible, so you certainly can have it key off of cubic measurements rather than linear. So if you measure by cubic feet rather than linear feet, that’s fine. Dimension units is the field where you indicate whether it’s inches, cm, nautical miles (☺), etc. The idea of the dimension field is that it indicates which way the content actually is in the container, and thus represents the extent of the stuff more closely than the extent of the container itself.

The extent calculator takes whatever the value is for the desired dimension and multiples it by the count of containers with that dimension for the collection/accession/part there of being calculated. It doesn’t take the next step of turning total inches into feet or total cm into meters. So that also does not limit you to a particular type of measurement.

It is true that this is measuring on a 2D axis though, not a 3D one – the calculator isn’t expressing volume of the material in the container by calculating the product of all three dimensions. But the space calculator does enable you to determine if a 3D container will fit into a 3D space in your stacks, if all dimensions are supplied.

Hope that helps,

Christine Di Bella
ArchivesSpace Program Manager
christine.dibella at lyrasis.org<mailto:christine.dibella at lyrasis.org>
800.999.8558 x2905<tel:(800)%20999-8558>
cdibella13 (Skype)


From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>] On Behalf Of Michelson, Daniel
Sent: Thursday, August 3, 2017 12:55 PM
To: archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>
Subject: [Archivesspace_Users_Group] Container Profiles and the Extent/Space Calculators

Hi All,
I have a couple questions about implementing container profiles.

Is there a way to get the extent calculator to report size in cubic measurements, instead of linear?  I assume it has to do those calculations in the space calculator, but the fact that "Extent Dimension" is a required field makes me wonder if it was designed assuming the use of linear measurements in extents.
How are people handling the space calculator's need for exterior measurements with the common practice of providing collection extents based on interior measurements?  Are people just not using the extent calculator?
Dan Michelson
Union College Special Collections & Archives

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