[Archivesspace_Users_Group] Question about intent behind container information

Wed May 18 14:19:34 EDT 2016

Hi,

That is correct. Displaying the series information helps distinguish containers in a collection when box numbers are repeated in a collection and are therefore not unique. For example in my unit we could have two box 3s in a resource/collection, the first in the original acquisition and the second and third in subsequent acquisitions. -- mary

[cid:image004.jpg at 01D1B110.4BC09380]

From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Custer, Mark
Sent: Wednesday, May 18, 2016 2:11 PM
To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] Question about intent behind container information

I honestly don't remember, but I think it was to help us out since we have a mixture of repository policies, some of which assign multiple box 1s in a collection (starting box numbers over again with each series), and others that ensure distinct box numbers throughout an entire collection.  So, perhaps it acted as a crucial reminder to us after our migration to make sure that we didn't wind up with conflated containers in a collection when we didn't intend that to happen.

From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Bowers, Kate A.
Sent: Wednesday, 18 May, 2016 1:53 PM
To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] Question about intent behind container information

OK, I see that. However, why is it then showing series information?

Kate

From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Custer, Mark
Sent: Wednesday, May 18, 2016 1:35 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: Re: [Archivesspace_Users_Group] Question about intent behind container information

Kate,

That is the expected display when viewing a top container page all by itself.  That's not to say that other information displaying on this page wouldn't be helpful, though!  One reason that we didn't go with the Resource/Accession title here is because it's possible to have more than one resource within a single top container.  That said, it would be useful to display that information if feasible, and we've also requested to see other container information in the Linked Records table that's just below the bottom of the screen shot that you sent (e.g. I know I'm looking at the contents of a box 1, but do those titles have folder numbers assigned to them, 'cause really, I'm trying to navigate to folder 10 right now?).

We do almost all of our work with top containers by going through the "Manage Top Containers" feature.  Users will need to have the appropriate permissions to use that tool, though (assigning those permissions is described in the documentation that you linked to below).

For example, I just created a test repository that has two top containers in it.  One top container houses two collections, and the other just houses part of the second collection.  We don't manage those containers directly from their top container pages.  Instead, we manage them in bulk (or find a single one by scanning in a barcode in the keyword field).  Here's what that should look like, and here's where'll you see a lot more information about the top container:

[cid:image005.png at 01D1B110.4BC09380]

...and yes, I assigned one of those series an Arabic numeral and the other a Roman one, just to make it clear(er) that that single container housed material from two different series in two different collections.  Also note that the Resource/Accession displays both the unitid (or accession id) along with the resource/accession title.

Does that make sense?  I'd suggest using the "Manage Top Containers" feature to manage the containers exclusively, not least because you can edit them in bulk that way.

Mark

P.S.  And do you have this option in your repository dropdown section???

[cid:image006.png at 01D1B110.4BC09380]

You'll need to be able to manage and bulk edit top containers in order to test 1.5 thoroughly.

From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Bowers, Kate A.
Sent: Wednesday, 18 May, 2016 12:42 PM
To: Archivesspace Users Group
Subject: [Archivesspace_Users_Group] Question about intent behind container information

We are just starting to get our heads around containers, so please excuse the very basic nature of this question.  I have checked the documentation (https://docs.archivesspace.org/Default.htm#ContainersFuncOverview.htm%3FTocPath%3DManaging%2520Containers%2520%28new%2520with%2520version%25201.5.0%29|_____0<https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.archivesspace.org_Default.htm-23ContainersFuncOverview.htm-253FTocPath-253DManaging-252520Containers-252520-2528new-252520with-252520version-2525201.5.0-2529-257C-5F-5F-5F-5F-5F0&d=AwMFAg&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=s7ciGQfUJeaV_ryx908hbeXDoU9aqDwDN0Z0VbfsJ3Y&m=_5UNZFLKeKSAU0LF53AmFy9cA3hoR1Bsmed4wN8P1WA&s=MzDRDeyFX3BJxv-upYerab6RT7FT0_5w52f7oSgTweY&e=>), but it doesn't address where the data for displays comes from.

I am confused by what I am seeing on the screen.  It appears that the unit identifiers values ("I" and "II") and level value ("series") of the first child level in the collection have been pulled into this display. Is that the case? I would have expected that the collection unitid would be essential and would be used in any display of a box number.

Can anyone explain what is happening here, or perhaps if this is indeed what is supposed to happen?  Is this an error from the 1.5 upgrade, or is this how it is supposed to work?

[cid:image007.jpg at 01D1B110.4BC09380]

Thanks!

Kate

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