[Archivesspace_Users_Group] Embedded digital objects/thumbnails in finding aids

Aikens, Barbara AikensB at si.edu
Wed May 4 08:35:12 EDT 2016

Dear Emily,

In addition to the Smithsonian wide SOVA<http://sova.si.edu/> interface referenced by Ching-Hsien that is based on adding <dao> tags to the finding aids and pulling the associated digital content from the central DAMS, the Archives of American Art has an interface for its own website that displays finding aids with a) linkable collection level “selected digital highlights” on the finding aid’s home page AND b) fully digitized collections that are solely accessible via links at the folder titles within the finding aid.  Unlike the SI-wide system, our interface does not use <dao> tags within the finding aid.  Both of our display interfaces are based on programmed web templates in our home grown SQL database that houses both the digital files and the xml finding aids.  The xml file is ingested and the components are parsed out for display.  The file directory for the digital images mirrors the container inventory in the xml finding aid, and programming links the two.

Here is an example of collection level only content.  http://www.aaa.si.edu/collections/katherine-thayer-hobson-papers-7050/more

Here is an example of a fully digitized collection.  http://www.aaa.si.edu/collections/jack-levine-papers-9139

Here is the link to the project page for our large scale digitization initiative. http://www.aaa.si.edu/collections/projects/terra


Barbara Aikens | Head of Collections Processing
Archives of American Art | Smithsonian Institution
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From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Wang, Ching-Hsien
Sent: Tuesday, May 03, 2016 9:55 AM
To: archivesspace_users_group at lyralists.lyrasis.org
Subject: Re: [Archivesspace_Users_Group] Embedded digital objects/thumbnails in finding aids

Sorry for sending a late response.  The Smithsonian has used the DAO tag to individual images and group of digital sets.  As digitization rate picks up, we are thinking more about how to scale up, and display images as part of finding aids.
We use http links to point to image sets for display and build it as DAO tags throughout a finding aid document.
This is an example from Archives of American Art collection:

If you are interested in more details, there is a blog about it:  http://si-siris.blogspot.com/2016/05/the-dilemmas-of-sharing-digital-assets.html

Let me know if you have any other questions.
Thank you.

Ching-hsien Wang,  Branch Manager
Collections Systems & Digital Assets Division
Office of the Chief Information Officer
Smithsonian Institution
202-633-5581 (office)  202-312-2874(fax)
Capital Gallery, 600 Maryland Ave. Suite 4000, MRC 503
Visit us online:  http://Collections.si.edu<http://collections.si.edu/>

From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Emily Pyers
Sent: Tuesday, April 26, 2016 9:04 PM
To: archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>
Subject: [Archivesspace_Users_Group] Embedded digital objects/thumbnails in finding aids

Hi All,

Apologies – my enquiry isn’t  strictly related to ArchiveSpace, but I was just wondering how many other organisations are looking at implementing or have implemented embedded digital objects or thumbnails in their finding aid display?  I’m aware of the work Duke have done on this, and NLA here in Australia have also done a lot of work around their display but I wondered if many other organisations were going down this path, and what additional software is being used to support it?


Emily Pyers | Collections Cataloguing Librarian | Storage & Digital Collection Services
In the office Monday - Wednesday & Friday, 9am-3:30pm
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