[Archivesspace_Users_Group] marcxml - OCLC and Symphony (catalog database)

Kottman, Miloche mkottman at ku.edu
Wed Mar 9 18:03:00 EST 2016

I’ve attached the instructions we use to export MARCXML from ArchivesSpace (tweaked al little to remove local edits) and then import into OCLC Connexion.

For those who want to import MARCXML into their ILS without creating a “real” record in OCLC, you can import into OCLC, edit the record and then export from OCLC as MARC-8 or MARC-UTF8.  You’ll need to adjust your options to allow exporting of workforms to do this:

1.       Click on Tools => Options

2.       Click on the Export tab

3.       In the bottom section, click to add a check mark in front of “Allow export of workforms”

4.       Click OK to save and close the window.


Miloche Kottman
Head of Cataloging and Archival Processing
University of Kansas Libraries
Lawrence, KS 66045
mkottman at ku.edu<mailto:mkottman at ku.edu>
785-864-3916 or 785-864-4823

From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Sebastian Hierl
Sent: Tuesday, March 08, 2016 2:07 AM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] marcxml - OCLC and Symphony (catalog database)

Same here, we would like to import records from AS to our Koha ILS, including records at the object and item level.


Sebastian Hierl, Ph.D.
Drue Heinz Librarian, Arthur & Janet C. Ross Library
American Academy in Rome
Via Angelo Masina 5
00153 Rome

T: +39 06 5846 417
F: +39 06 5810 788

On Tue, Mar 8, 2016 at 3:55 AM, Joan Curbow <CurbowJ at bvu.edu<mailto:CurbowJ at bvu.edu>> wrote:
We are also curious about this. We use Sirsi/Dynix Horizon, and our systems person doesn’t think it will take a MARC-XML record. Does anyone know?

We would love instructions and clarification, too.


Joan Curbow
Reference Librarian and Archivist
Buena Vista University Library
Buena Vista University
610 West Fourth Street
Storm Lake, IA  50588
Email: curbowj at bvu.edu<mailto:curbowj at bvu.edu>

From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>] On Behalf Of Johna L Von Behrens
Sent: Friday, March 04, 2016 2:48 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: [Archivesspace_Users_Group] marcxml - OCLC and Symphony (catalog database)

Good afternoon AS Users,

We have records in AS that we would like to export and put into OCLC and our catalog.

Has anyone exported a marcxml record and then imported it into OCLC and/or their catalog?

If so, do you have instructions or a workflow?

I am not a cataloger so excuse me if I am not using the correct terminology ☺

Have a wonderful weekend!

Johna Von Behrens, MLIS, CA, MSEd
University<http://library.sfasu.edu/etrc/academic> Archivist and Records Manager
East Texas Research Center<http://library.sfasu.edu/etrc/>
Stephen F. Austin State University<http://www.sfasu.edu/>
PO Box 13055 SFA Station
Nacogdoches<http://www.ci.nacogdoches.tx.us/>, TX  75962
Phone 936.468.1536<tel:936.468.1536>
Fax 936.468.7610<tel:936.468.7610>

The views and opinions expressed in this message are my own and do not necessarily reflect the views and opinions of
Stephen F. Austin State University, its Board of Regents, or the State of Texas.

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