[Archivesspace_Users_Group] "Is representative" in instances

Tue Jul 5 10:25:32 EDT 2016

Mark/Chris –
Last I checked, ArchivesSpace isn’t exporting the @role attribute at all, whereas AT used to export the Use Statement to the @role.  What happens to Use Statement data (recorded with File Version)?  If a user assigned a Use-Statement and then also marked the DO ‘Is-representative’, what happens?  I’d lean towards keeping/continuing @role for the Use Statement, and using a separate attribute for Is-representative.

Also, it looks like there are two ways that “make representative” is set up right now.  A DO can be marked representative, but also, specific file versions can be marked representative for each DO.  I can see why you’d want that for the Public interface.  But for the EAD, what happens?  For example, a file version could be marked representative, while the DO itself is not.  If both kinds of “representative” export to the EAD, there needs to be a clear way to distinguish representative DO vs representative file versions.  (If we only exported the DO “is-representative” and omitted file version “is-representative”, that would solve my immediate issue too… but that seems less consistent in terms of what a user might expect --- if it’s the same ‘Make Representative’ button, then I’d expect export behavior to be similar).

Would it help if the EAD uses @arcrole -- and has the vocabulary include both “is-representative” and “is-representative-file-version” (or something like that)?  A repository could then distinguish between an archival object’s representative DO, versus a DO’s representative file version.

Nancy

From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Custer, Mark
Sent: Friday, July 01, 2016 5:09 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] "Is representative" in instances

Chris,

I think that encoding suggestion could work.  I haven’t really delved into how ASpace imports/exports the DAO tags currently, but assuming that role attribute is not already being used for another purpose (although I have a feeling that it might be), that would be one possibility.

As Kate demonstrated, the value is showing up in view mode, but it is *not* something that a user can add in edit mode.  I’m not exactly sure if the analog instance and digital object instance differ in ASpace’s data model, but as I mentioned to Kate earlier I agree that this value should be suppressed completely from analog instances.  But, even right now, you only get the “Make Representative” button when you’re supplying a link to a digital instance.  You can try that out at http://test.archivesspace.org/

Mark

From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Prom, Christopher John
Sent: Friday, 01 July, 2016 9:32 AM
To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] "Is representative" in instances

Mark,

What about about marking it as <dao role='IsRepresentative'>? The role attribute is supposed to specify the role a link play in regard to some external software, and this seems like a possible use case for that.  Also, it seems like the feature in the UI should apply only to Digital object instance types, but is Kate's original example, it is being applied to mixed/analog materials—or am I missing something?

Chris Prom
Univeristy of Illinois

On Jul 1, 2016, at 8:10 AM, Custer, Mark <mark.custer at YALE.EDU<mailto:mark.custer at YALE.EDU>> wrote:

Nancy,

That’s a great question!

So, the feature came out of a recommendation from the Cherry Hill report:  “[The new layout] Includes a representation of the digital item for any record that links to a digital item, along with the link (we understand that this may not be Phase I feasible)”. At this point, there have not been any changes to the importers or exporters to accommodate this feature, but if there’s a need to do that, then I’d be happy to add that as a feature request.  Is there a particular way that you’d like to see this represented in an EAD export?

Mark

From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Kennedy, Nancy
Sent: Thursday, 30 June, 2016 2:45 PM
To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] "Is representative" in instances

Mark-
Is there any plan for that “representative” designation to be reflected in the EAD export?

Nancy

Nancy Kennedy
EAD Coordinator
Smithsonian Institution
kennedyn at si.edu<mailto:kennedyn at si.edu>

From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Custer, Mark
Sent: Thursday, June 30, 2016 2:28 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: Re: [Archivesspace_Users_Group] "Is representative" in instances

Hi, Kate.

This is a new feature that was added during the development of the new public interface.  The intent is to allow staff to identify which digital object to highlight on a resource/accession/component page in the public interface in case there are more than one digital objects attached.    In Edit mode, you’ll see that you now have the option to make a digital instance a representative one, but not an analog instance.  I’d suggest that this “is representative” value should be suppressed in view mode for analog instances since the staff interface doesn’t permit a staff member to do that with an analog instance.

I hope that partially explains things, but I wouldn’t say that this feature is really fully finished at this point, but that’s the general intent of it.

Mark

From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Bowers, Kate A.
Sent: Thursday, 30 June, 2016 10:55 AM
To: Archivesspace Users Group
Subject: [Archivesspace_Users_Group] "Is representative" in instances

When "viewing" an instance in AS staff interface (not editing) there is a line that displays as "Is representative?" suggesting that the data behind it is a "yes/no" "true/false" data type.  Does anyone have any idea what the data source is for this displayed field?  Screenshots below.

Thanks!

Kate

<image001.jpg>

Here's the same record in "edit" view.

<image002.jpg>

Kate Bowers
Collections Services Archivist for Metadata, Systems, and Standards
Harvard University Archives
kate_bowers at harvard.edu<mailto:megan_sniffin-marinoff at harvard.edu>
voice: (617) 998-5238
fax: (617) 495-8011
web: http://nrs.harvard.edu/urn-3:hul.eresource:archives<https://urldefense.proofpoint.com/v2/url?u=http-3A__nrs.harvard.edu_urn-2D3-3Ahul.eresource-3Aarchives&d=CwMFAg&c=8hUWFZcy2Z-Za5rBPlktOQ&r=jGJMaTc-8I-z6_tkoj_Qyi4UF1KtYBfcz4s2Ly33jmw&m=6JGcAczCveDd5Y_fMHZYGVMsNfb_2htZ6H6O08rywrQ&s=qeLtJ5H5-ir1zbN1So2b9u0jkOpzGPd1no35y1E2ojk&e=>
Twitter: @k8_bowers

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