[Archivesspace_Users_Group] "Bible" and other titles (encoding analog 130, 830) in ArchivesSpace

Bowers, Kate A. kate_bowers at harvard.edu
Thu Jan 21 17:47:13 EST 2016

Thanks, Angela, for a comprehensive overview!  At least one of your suggestions, “Title records” (I might call them, added title records) would help but also have broader applicability. I can think of three use cases:

1) “Uniform title” or “series title” as I described in the original message
2) Parallel title (we have these coming from the Harvard-Yenching Library, where many record series have vernacular as well as transliterated Chinese titles)
3) Non-DACS descriptive standards requirements, such as DCRM(G), which specify multiple titles

Wonderful!  Keep them coming!


Kate Bowers
Collections Services Archivist for Metadata, Systems, and Standards
Harvard University Archives
kate_bowers at harvard.edu<mailto:megan_sniffin-marinoff at harvard.edu>
voice: (617) 384-7787
fax: (617) 495-8011
web: http://nrs.harvard.edu/urn-3:hul.eresource:archives
Twitter: @k8_bowers

From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Angela Kroeger
Sent: Thursday, January 21, 2016 5:32 PM
To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] "Bible" and other titles (encoding analog 130, 830) in ArchivesSpace

Kate Bowers asked, “Does anyone have an ArchivesSpace solution for non-agent non-subject "added entries" such as uniform titles in ArchivesSpace?”

We’ve added them as subjects with a type of uniform title. I think uniform title is one of the default options for the type dropbox, not something we added locally.

In the MARCXML export, this converted to a 630. I don’t know how to make the equivalent of a 130 or 830, so this probably isn’t the solution you’re looking for. But it is the only thing resembling a uniform title I’ve been able to find in ArchivesSpace.

We haven’t had a situation where we’ve needed the equivalent of a 130 or 830, as those are fairly bibliocentric. Any monographs and serials in our collection are added to our ILS, while only archival collections with locally-supplied titles (John Doe papers, Widget Company records, etc.) are added to ArchivesSpace. But I recognize that other institutions may be using ArchivesSpace very differently.

One potential “ideal” solution might be to have title records in ArchivesSpace, akin to subject and agent records. The title record could be defined by types such as uniform title, series title, serial title, etc. I don’t know how feasible that would be, or if that would cause unforeseen problems.

Another potential solution would be to have the ability to include multiple title forms in a record (resource or component). This could be modeled off of the way multiple name forms are handled in agent records, where you have a button to select which name form is authoritative. In a resource or component record with multiple title forms, you could define them variously to be a uniform title, transcribed title, archivist-supplied title, etc. But there may be additional complexities there, as well.

Angela Kroeger
akroeger at unomaha.edu<mailto:akroeger at unomaha.edu>
Archives and Special Collections Associate
Dr. C.C. and Mabel L. Criss Library
University of Nebraska at Omaha
(402) 554-4159
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