From christine.dibella at lyrasis.org Mon Aug 1 12:11:05 2016 From: christine.dibella at lyrasis.org (Christine Di Bella) Date: Mon, 1 Aug 2016 16:11:05 +0000 Subject: [Archivesspace_Users_Group] ArchivesSpace Update - August 2016 Message-ID: [ArchivesSpace Logo5.png] August 2016 Update ArchivesSpace monthly updates provide news about ArchivesSpace community and program activities and are sent to our member listservs, the ArchivesSpace Google Group, and SAA's Collection Management Tools roundtable listserv, as well as being posted on the ArchivesSpace website. Please feel free to share this update with people you know who have an interest in ArchivesSpace but may not be on one of these lists. ArchivesSpace v1.5.0 and v1.5.1 ArchivesSpace released version 1.5.0 on July 20. This was followed up by a v1.5.1 release on July 29 to address two issues that were discovered after the v1.5.0 release that were preventing upgrades for some institutions. If you already upgraded to v1.5.0, v1.5.1 will be a minor upgrade and you can follow the standard upgrade instructions (http://archivesspace.github.io/archivesspace/user/upgrading-to-a-new-release-of-archivesspace/). If you are moving from v1.4.2 or earlier versions of ArchivesSpace, please review the additional upgrade considerations at https://github.com/archivesspace/archivesspace/blob/master/UPGRADING_1.5.0.md. The 1.5 releases incorporate the enhanced container management functionality originally developed for Yale University by Hudson Molonglo (HM) into the core code of the application. They also incorporate the complementary location management functionality developed for New York University by HM. Documentation of these features is available in the ArchivesSpace user manual, as are screencasts of some of the container management functions. Yale University and NYU have also made their local documentation available publicly, though the functionality described in it may differ slightly. Please see the 1.5.0 release page for a listing of all the new features and bug fixes included in the release. The recording from the July 5 webinar reviewing many of these features and the process for upgrading is available at http://archivesspace.org/v150webinar. These releases were truly a community effort, and we'd like to thank the dozens of ArchivesSpace users and developers who wrote and reviewed code, submitted pull requests, provided feedback on the features and documentation, and tested the release candidates for making them possible. The Prioritization subteam is actively working on the development roadmap for the remainder of FY2016-17. To assist with this, ArchivesSpace Member Representatives were recently emailed a link for an online survey to rank epics (a set of user stories pertaining to a certain area or function within the application) in JIRA on behalf of their institutions. We're asking Member Representatives to complete the survey by September 16, 2016. Updates on the Public User Interface Enhancement project The Public User Interface Development Group recently shared an updated PUI 2.0 release timeline and made extensive updates to its wiki page: https://archivesspace.atlassian.net/wiki/display/ADC/Public+Interface+Enhancement+Project. Follow along with the project there, or contact Mark Custer (mark.custer at yale.edu) with questions or comments for the group. We're hiring! ArchivesSpace is hiring a full-time developer. Join our team and help people around the world manage and provide access to their collections. A full description is at https://archivesspace.atlassian.net/wiki/display/ADC/Opening+for+ArchivesSpace+Developer. Apply by emailing your application to human.resources at lyrasis.org. Member Forum 2016 Thanks to all who have registered for the 2016 Member Forum, taking place at the Robert W. Woodruff Library at Atlanta University Center on August 2 from 9:00 a.m. to 5:00 p.m.. Information on the program is online at https://archivesspace.atlassian.net/wiki/display/ADC/ArchivesSpace+Member+Forum+2016. This free event is open to all staff from ArchivesSpace member institutions. (Pre-registration closes on August 1.) For those who are unable to join us, or who would like to review content after the event, the Member Forum wiki page will be updated with selected presentations and recordings after the event. Training The ArchivesSpace program coordinates onsite training for interested institutions. We provide the instructors and instructional instances, the host institution provides the space and can invite whomever it likes. Host institutions are responsible for instructor honoraria and travel expenses. Training is available to all institutions, though there are discounts for member institutions. Our current calendar is at http://archivesspace.org/trainingconsultations. Please contact Christine (christine.dibella at lyrasis.org) if you'd like to explore the possibility of hosting a training. For those who can't host or participate in a face-to-face training, or who want to revisit certain aspects of it, a series of training videos is available in our members area. The ArchivesSpace trainer corps presented a series of live webinars using Adobe Connect for staff from institutions in the Keystone Library Network from March to May 2016. These webinars covered many aspects of our face-to-face Basics and Digital Objects workshops and edited recordings of many of the sessions are now available at https://docs.archivesspace.org/screencasts/index.html. You can watch the recordings in sequence or select only topics of particular interest to you. The sessions were presented based on ArchivesSpace v1.4.2, but other screencasts in the member area and the user manual provide information on enhancements that were introduced in v1.5.0. Membership Update Our new members since July 1 include: * University of Connecticut * Greenwich Historical Society * University of Texas at Dallas * Earlham College As of August 1, we have 292 General members, 10 Educational Program members, and 3 Registered Service Providers. Thanks to all the ArchivesSpace member organizations that have paid their invoices for the 2016-2017 membership term or let us know that they will soon. If you have questions about your renewal, or about ArchivesSpace membership in general, please contact us at ArchivesSpaceHome at lyrasis.org. Connect with ArchivesSpace in Person Our big activity for this month is the Society of American Archivists annual meeting in Atlanta. Here's where you can find ArchivesSpace during SAA: ArchivesSpace events * ArchivesSpace Member Forum, Robert W. Woodruff Library, August 2 (registration required) * Post-Forum Mixer (co-hosted by Registered Service Provider Atlas Systems), Hilton Atlanta, August 2, 5:30-7:00 p.m. Extend your conversations from the Member Forum, or, if you weren't able to join us for the Forum, come for light food and drink and to catch up with other ArchivesSpace users as a warmup to your evening in Atlanta. An RSVP to christine.dibella at lyrasis.org from those not registered for the Forum is appreciated so that we are sure to have enough on hand. * Exhibit Hall, August 4-5 (opens August 4 at 5:00 p.m. and closes on August 5 at 4:30 p.m.; staff from ArchivesSpace and LYRASIS will be present at all times the exhibit hall is open. ArchivesSpace is in booth 707 and LYRASIS is in booth 706.) Events hosted by others featuring ArchivesSpace program staff * Aeon Users Group (sponsored by Registered Service Provider Atlas Systems), August 4, 3:30-5:00 p.m. >From Atlas: "Meet and greet social with Atlas Systems partners ArchivesSpace and Zepheira. This is a great chance to meet with Atlas staff and members of our key partners to talk about anything! Please RSVP to aeon at atlas-sys.com so that we may ensure an accurate food count." * Flexible Digital Preservation for a Changing World (hosted by Preservica), August 4, 3:30-5:00 p.m. >From Preservica: "Preservica ArchivesSpace Connector : NEW! Video & SAA Workshop: At SAA we will be jointly demonstrating Preservica's new integration with ArchivesSpace which was developed in collaboration with Yale University Library. The new catalog integration automatically synchronizes metadata and catalog hierarchy between the two systems, enabling you to maintain a single catalog view across both physical and digital artefacts. Preservica will also be showing many other new features including Virtual collections. CLICK to learn more and join the workshop in Atlanta. View a video demonstration of the ArchivesSpace connector." Events with information about ArchivesSpace led by ArchivesSpace users There are also a number of sessions on the program that relate to ArchivesSpace, many featuring staff from ArchivesSpace member institutions. These include: * Collection Management Tools Roundtable, August 3, 4:00-5:00 p.m. * S501: Making ArchivesSpace Work For You, August 5, 3:00-4:00 p.m. * S506: You Are Not Alone! Navigating the Implementation of New Archival Systems, August 5, 3:00-4:00 p.m. * Graduate student poster 20: Preparing Legacy Finding Aids for Ingest into ArchivesSpace * Professional poster P09: Enriching Collaboration: Processing the Records of The Wellesley Centers for Women That's the news from ArchivesSpace this month. Please feel free to share this update - and the ones in months to come - with people you know who have an interest in ArchivesSpace but may not be on one of the mailing lists mentioned. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 34143 bytes Desc: image002.png URL: From EJOLLEY at nla.gov.au Tue Aug 2 02:53:36 2016 From: EJOLLEY at nla.gov.au (Emma Jolley) Date: Tue, 2 Aug 2016 06:53:36 +0000 Subject: [Archivesspace_Users_Group] Query about Top containers Message-ID: <81FF938BA2407B4DA1E134E7FA5C09EC0243642B9F@EXMBX1.shire.nla.gov.au> Hi All Apologies if this is a na?ve or ill-informed question - I am still working through all the wonderful new documentation and screencasts. We are making plans for a large collection move and I need some information on which to base some costings. In relation to Top Containers - say I have a collection of 300 archives boxes - do I need to have a top container for each individual box within the 300 or am I able to block this (say by Row or Bay of Rows)? I am thinking that if we need to create/attach an individual top container for each individual box that might be very time consuming Any advice would be most welcome. Many thanks Emma Emma Jolley| Curator of Digital Archives, Pictures and Manuscripts Branch|National Library of Australia Canberra ACT 2600 e: emma.jolley at nla.gov.au|t: 02 6262 1456| www.nla.gov.au/ms http://www.nla.gov.au/support-us/make-a-collection-offer-pictures-and-manuscripts -------------- next part -------------- An HTML attachment was scrubbed... URL: From craig.savino at nyu.edu Tue Aug 2 10:29:25 2016 From: craig.savino at nyu.edu (Craig P Savino) Date: Tue, 2 Aug 2016 10:29:25 -0400 Subject: [Archivesspace_Users_Group] Query about Top containers In-Reply-To: <81FF938BA2407B4DA1E134E7FA5C09EC0243642B9F@EXMBX1.shire.nla.gov.au> References: <81FF938BA2407B4DA1E134E7FA5C09EC0243642B9F@EXMBX1.shire.nla.gov.au> Message-ID: Emma, If you're working in a Resource you could create 300 top containers relatively easily with the Rapid Data Entry options. Curious for other responses as to quick ways to do this with an Accession or with already existing Archival Objects in a Resource though. -- *Craig Savino* *Senior Processing Archivist* *Archival Collections Management, NYU Libraries* On Tue, Aug 2, 2016 at 2:53 AM, Emma Jolley wrote: > Hi All > > Apologies if this is a na?ve or ill-informed question ? I am still working > through all the wonderful new documentation and screencasts. We are making > plans for a large collection move and I need some information on which to > base some costings. > > In relation to Top Containers ? say I have a collection of 300 archives > boxes ? do I need to have a top container for each individual box within > the 300 or am I able to block this (say by Row or Bay of Rows)? > > I am thinking that if we need to create/attach an individual top container > for each individual box that might be very time consuming > > Any advice would be most welcome. > > Many thanks > > Emma > > *Emma Jolley*| Curator of Digital Archives, Pictures and Manuscripts > Branch|National Library of Australia Canberra ACT 2600 > e: *emma.jolley at nla.gov.au* |t: 02 6262 1456| > *www.nla.gov.au/ms* > > *http://www.nla.gov.au/support-us/make-a-collection-offer-pictures-and-manuscripts* > > > > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > -------------- next part -------------- An HTML attachment was scrubbed... URL: From Michael.Bond at mail.wvu.edu Wed Aug 3 07:44:19 2016 From: Michael.Bond at mail.wvu.edu (Michael Bond) Date: Wed, 3 Aug 2016 11:44:19 +0000 Subject: [Archivesspace_Users_Group] Logging Message-ID: we are having an issue with the archive space logs growing quickly in size, 3 to 10gb per day. I've got log rotate running every 5 minutes trying to keep up with it. I have the log level set to fatal in the config: AppConfig[:backend_log_level] = "fatal" But it is still logging information marked as "INFO" into the log. For example: 2016-08-03 07:40:45.811:INFO:/: Rendered site/_advanced_search.html.erb (3.0ms)| Every search seems to log about 60+ lines to the log file ... Is there a way to actually limit what is logged? ArchivesSpace has been restarted, many times, since changing the backend_log_level. Thanks Michael Bond WVU Libraries Office: 304-293-0340 Mobile: 304-282-0640 From sdm7g at eservices.virginia.edu Wed Aug 3 11:36:32 2016 From: sdm7g at eservices.virginia.edu (Majewski, Steven Dennis (sdm7g)) Date: Wed, 3 Aug 2016 15:36:32 +0000 Subject: [Archivesspace_Users_Group] EAD imports fail, sometimes. Other times, Not! Message-ID: <4EDC3848-509E-4F3D-AF92-02BB9673F5AC@eservices.virginia.edu> Has anyone else seen this behavior ( on v1.4.2 ) ? Sometimes EAD imports fail. A failure status is reported on the job, but there is no progress info showing in the webapp log output, and there is no output.log file in the data/shared/job_files/? directory. The uploaded EAD file is in the job directory. Initially, it had appeared that restarting ArchivesSpace temporarily fixed the problem, but now I?ve gotten reports that the same job that failed in this manner will succeed when tried again a few minutes later. I haven?t found any useful information in logs/archivesspace.out file. Initially, I was looking at the fact that I wasn?t seeing the same behavior on our test server with the same database duped from production, and I was looking for differences in the config on both servers, but now, I?m thinking it may have something to do with the level of activity on the servers. Difficult to debug if I can?t replicate the behavior on a test installation. ? Steve Majewski / UVA Alderman Library From EJOLLEY at nla.gov.au Thu Aug 4 03:10:33 2016 From: EJOLLEY at nla.gov.au (Emma Jolley) Date: Thu, 4 Aug 2016 07:10:33 +0000 Subject: [Archivesspace_Users_Group] Query about Top containers In-Reply-To: References: <81FF938BA2407B4DA1E134E7FA5C09EC0243642B9F@EXMBX1.shire.nla.gov.au> Message-ID: <81FF938BA2407B4DA1E134E7FA5C09EC0243644CB3@EXMBX1.shire.nla.gov.au> Many thanks for your advice Craig and for the Rapid Data Entry Options. I was referring to a Resource record so you guessed correctly. I?d also love to hear any responses to quick ways to do this with an Accessions or already existing Digital Objects. Thanks again Emma Emma Jolley| Curator of Digital Archives, Pictures and Manuscripts Branch|National Library of Australia Canberra ACT 2600 e: emma.jolley at nla.gov.au|t: 02 6262 1456| www.nla.gov.au/ms http://www.nla.gov.au/support-us/make-a-collection-offer-pictures-and-manuscripts From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Craig P Savino Sent: Wednesday, 3 August 2016 12:29 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Query about Top containers Emma, If you're working in a Resource you could create 300 top containers relatively easily with the Rapid Data Entry options. Curious for other responses as to quick ways to do this with an Accession or with already existing Archival Objects in a Resource though. -- Craig Savino Senior Processing Archivist Archival Collections Management, NYU Libraries On Tue, Aug 2, 2016 at 2:53 AM, Emma Jolley > wrote: Hi All Apologies if this is a na?ve or ill-informed question ? I am still working through all the wonderful new documentation and screencasts. We are making plans for a large collection move and I need some information on which to base some costings. In relation to Top Containers ? say I have a collection of 300 archives boxes ? do I need to have a top container for each individual box within the 300 or am I able to block this (say by Row or Bay of Rows)? I am thinking that if we need to create/attach an individual top container for each individual box that might be very time consuming Any advice would be most welcome. Many thanks Emma Emma Jolley| Curator of Digital Archives, Pictures and Manuscripts Branch|National Library of Australia Canberra ACT 2600 e: emma.jolley at nla.gov.au|t: 02 6262 1456| www.nla.gov.au/ms http://www.nla.gov.au/support-us/make-a-collection-offer-pictures-and-manuscripts _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From maderikra at vmi.edu Thu Aug 4 11:01:47 2016 From: maderikra at vmi.edu (Maderik, Rachel A) Date: Thu, 4 Aug 2016 15:01:47 +0000 Subject: [Archivesspace_Users_Group] searching accessions in 1.5 Message-ID: Since upgrading to 1.5, we've found that accession records are no longer searchable in the staff interface by keywords in the content description field. I was able to replicate this behavior in the test instance (e.g., searching on the word "newsletters" should bring back this record, but does not: http://test.archivesspace.org/accessions/8). The records are still retrievable when searching on the title, so they do exist in the index. Has anyone else had this problem, or does anyone have a temporary solution for how to bring back this behavior? Thanks, Rachel Maderik Systems and Technology Librarian 501D Preston Library Virginia Military Institute Lexington, VA 24450 540-464-7572 -------------- next part -------------- An HTML attachment was scrubbed... URL: From mark.cooper at lyrasis.org Thu Aug 4 12:52:39 2016 From: mark.cooper at lyrasis.org (Mark Cooper) Date: Thu, 4 Aug 2016 16:52:39 +0000 Subject: [Archivesspace_Users_Group] Logging In-Reply-To: References: Message-ID: Hi Michael, That log level setting is for the backend application only, which tends to be the noisiest by far. For logrotate you can set the max size to something you're happy with (say 1gb, or smaller) and it should rotate the logs at that point (regardless of the time settings). You might want to check whether you're getting a lot of bot traffic to the public ui and filter them out at the webserver level. Best, Mark Mark Cooper Technical Lead, Hosting and Support LYRASIS email: mark.cooper at lyrasis.org skype: mark_c_cooper ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Michael Bond Sent: Wednesday, August 3, 2016 4:44:19 AM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Logging we are having an issue with the archive space logs growing quickly in size, 3 to 10gb per day. I've got log rotate running every 5 minutes trying to keep up with it. I have the log level set to fatal in the config: AppConfig[:backend_log_level] = "fatal" But it is still logging information marked as "INFO" into the log. For example: 2016-08-03 07:40:45.811:INFO:/: Rendered site/_advanced_search.html.erb (3.0ms)| Every search seems to log about 60+ lines to the log file ... Is there a way to actually limit what is logged? ArchivesSpace has been restarted, many times, since changing the backend_log_level. Thanks Michael Bond WVU Libraries Office: 304-293-0340 Mobile: 304-282-0640 _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From brent_ellingson at byu.edu Thu Aug 4 16:28:26 2016 From: brent_ellingson at byu.edu (Brent Ellingson) Date: Thu, 4 Aug 2016 20:28:26 +0000 Subject: [Archivesspace_Users_Group] DB error when trying to upgrade from 1.4.2 to 1.5.1 Message-ID: We are trying to upgrade an instance of ArchivesSpace from 1.4.2 to 1.5.1 and we're getting the following error message. Some help or thoughts on how to overcome this error would be appreciated. *** Error message *** Database migration error. Your upgrade has encountered a problem. You must resolve these issues before the database migration can complete. Error: # Java::ComMysqlJdbcExceptionsJdbc4::MySQLSyntaxErrorException: Table 'top_container' already exists java.lang.reflect.Constructor.newInstance(java/lang/reflect/Constructor.java:423) com.mysql.jdbc.Util.handleNewInstance(com/mysql/jdbc/Util.java:411) com.mysql.jdbc.Util.getInstance(com/mysql/jdbc/Util.java:386) com.mysql.jdbc.SQLError.createSQLException(com/mysql/jdbc/SQLError.java:1054) com.mysql.jdbc.MysqlIO.checkErrorPacket(com/mysql/jdbc/MysqlIO.java:4187) com.mysql.jdbc.MysqlIO.checkErrorPacket(com/mysql/jdbc/MysqlIO.java:4119) com.mysql.jdbc.MysqlIO.sendCommand(com/mysql/jdbc/MysqlIO.java:2570) com.mysql.jdbc.MysqlIO.sqlQueryDirect(com/mysql/jdbc/MysqlIO.java:2731) com.mysql.jdbc.ConnectionImpl.execSQL(com/mysql/jdbc/ConnectionImpl.java:2809) com.mysql.jdbc.ConnectionImpl.execSQL(com/mysql/jdbc/ConnectionImpl.java:2758) com.mysql.jdbc.StatementImpl.execute(com/mysql/jdbc/StatementImpl.java:894) com.mysql.jdbc.StatementImpl.execute(com/mysql/jdbc/StatementImpl.java:732) java.lang.reflect.Method.invoke(java/lang/reflect/Method.java:498) RUBY.execute(/opt/archivesspace-1.5.1/archivesspace/gems/gems/sequel-4.20.0/lib/sequel/adapters/jdbc.rb:254) RUBY.log_yield(/opt/archivesspace-1.5.1/archivesspace/gems/gems/sequel-4.20.0/lib/sequel/database/logging.rb:33) RUBY.execute(/opt/archivesspace-1.5.1/archivesspace/gems/gems/sequel-4.20.0/lib/sequel/adapters/jdbc.rb:254) RUBY.statement(/opt/archivesspace-1.5.1/archivesspace/gems/gems/sequel-4.20.0/lib/sequel/adapters/jdbc.rb:646) RUBY.execute(/opt/archivesspace-1.5.1/archivesspace/gems/gems/sequel-4.20.0/lib/sequel/adapters/jdbc.rb:245) RUBY.hold(/opt/archivesspace-1.5.1/archivesspace/gems/gems/sequel-4.20.0/lib/sequel/connection_pool/threaded.rb:98) RUBY.synchronize(/opt/archivesspace-1.5.1/archivesspace/gems/gems/sequel-4.20.0/lib/sequel/database/connecting.rb:255) RUBY.execute(/opt/archivesspace-1.5.1/archivesspace/gems/gems/sequel-4.20.0/lib/sequel/adapters/jdbc.rb:244) RUBY.execute_ddl(/opt/archivesspace-1.5.1/archivesspace/gems/gems/sequel-4.20.0/lib/sequel/adapters/jdbc.rb:270) RUBY.create_table_from_generator(/opt/archivesspace-1.5.1/archivesspace/gems/gems/sequel-4.20.0/lib/sequel/database/schema_methods.rb:641) RUBY.create_table(/opt/archivesspace-1.5.1/archivesspace/gems/gems/sequel-4.20.0/lib/sequel/database/schema_methods.rb:195) RUBY.(root)(/opt/archivesspace-1.5.1/archivesspace/lib/common.jar!/db/migrations/060_top_container_migration.rb:30) org.jruby.RubyBasicObject.instance_eval(org/jruby/RubyBasicObject.java:1574) RUBY.apply(/opt/archivesspace-1.5.1/archivesspace/gems/gems/sequel-4.20.0/lib/sequel/extensions/migration.rb:100) RUBY.run(/opt/archivesspace-1.5.1/archivesspace/gems/gems/sequel-4.20.0/lib/sequel/extensions/migration.rb:528) RUBY.checked_transaction(/opt/archivesspace-1.5.1/archivesspace/gems/gems/sequel-4.20.0/lib/sequel/extensions/migration.rb:466) RUBY.run(/opt/archivesspace-1.5.1/archivesspace/gems/gems/sequel-4.20.0/lib/sequel/extensions/migration.rb:527) org.jruby.RubyArray.each(org/jruby/RubyArray.java:1613) RUBY.run(/opt/archivesspace-1.5.1/archivesspace/gems/gems/sequel-4.20.0/lib/sequel/extensions/migration.rb:524) RUBY.run(/opt/archivesspace-1.5.1/archivesspace/gems/gems/sequel-4.20.0/lib/sequel/extensions/migration.rb:391) RUBY.setup_database(file:/opt/archivesspace-1.5.1/archivesspace/lib/common.jar!/db/db_migrator.rb:185) $_dot_dot_.scripts.rb.migrate_db.(root)(../scripts/rb/migrate_db.rb:43) $_dot_dot_.scripts.rb.migrate_db.(root)($_dot_dot_/scripts/rb/../scripts/rb/migrate_db.rb:43) RUBY.connect(/opt/archivesspace-1.5.1/archivesspace/gems/gems/sequel-4.20.0/lib/sequel/database/connecting.rb:69) RUBY.connect(/opt/archivesspace-1.5.1/archivesspace/gems/gems/sequel-4.20.0/lib/sequel/core.rb:95) $_dot_dot_.scripts.rb.migrate_db.(root)(../scripts/rb/migrate_db.rb:28) $_dot_dot_.scripts.rb.migrate_db.(root)($_dot_dot_/scripts/rb/../scripts/rb/migrate_db.rb:28) *** End error message *** Regards, __________________________ Brent Ellingson Sr. Software Engineer 2750 Harold B. Lee Library Brigham Young University (801)422-6148 -------------- next part -------------- An HTML attachment was scrubbed... URL: From Joshua.D.Shaw at dartmouth.edu Thu Aug 4 16:47:55 2016 From: Joshua.D.Shaw at dartmouth.edu (Joshua D. Shaw) Date: Thu, 4 Aug 2016 20:47:55 +0000 Subject: [Archivesspace_Users_Group] DB error when trying to upgrade from 1.4.2 to 1.5.1 In-Reply-To: References: Message-ID: Hi Brent- Were you running the container manager plugin in 1.4? If so, here's how I managed to get the migrations, etc to happen in my local test instance. Dartmouth is still in 1.3 in production and I haven't tested this in our dev and pre-prod server environments. 1) With the container plugin in the active plugins list in config.rb, run the setup database script 2) Remove the container manager plugin from the list of active plugins in config.rb 3) Remove the /data/indexer_state and /data/solr_index/index contents 4) start the app back up 5) Wait while the indexer works[?] If you haven't been running the container manager plugin, then I'm left scratching my head too. Joshua ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Brent Ellingson Sent: Thursday, August 4, 2016 4:28:26 PM To: Archivesspace Users Group (archivesspace_users_group at lyralists.lyrasis.org) (archivesspace_users_group at lyralists.lyrasis.org) Subject: [Archivesspace_Users_Group] DB error when trying to upgrade from 1.4.2 to 1.5.1 We are trying to upgrade an instance of ArchivesSpace from 1.4.2 to 1.5.1 and we?re getting the following error message. Some help or thoughts on how to overcome this error would be appreciated. *** Error message *** Database migration error. Your upgrade has encountered a problem. You must resolve these issues before the database migration can complete. Error: # Java::ComMysqlJdbcExceptionsJdbc4::MySQLSyntaxErrorException: Table 'top_container' already exists java.lang.reflect.Constructor.newInstance(java/lang/reflect/Constructor.java:423) com.mysql.jdbc.Util.handleNewInstance(com/mysql/jdbc/Util.java:411) com.mysql.jdbc.Util.getInstance(com/mysql/jdbc/Util.java:386) com.mysql.jdbc.SQLError.createSQLException(com/mysql/jdbc/SQLError.java:1054) com.mysql.jdbc.MysqlIO.checkErrorPacket(com/mysql/jdbc/MysqlIO.java:4187) com.mysql.jdbc.MysqlIO.checkErrorPacket(com/mysql/jdbc/MysqlIO.java:4119) com.mysql.jdbc.MysqlIO.sendCommand(com/mysql/jdbc/MysqlIO.java:2570) com.mysql.jdbc.MysqlIO.sqlQueryDirect(com/mysql/jdbc/MysqlIO.java:2731) com.mysql.jdbc.ConnectionImpl.execSQL(com/mysql/jdbc/ConnectionImpl.java:2809) com.mysql.jdbc.ConnectionImpl.execSQL(com/mysql/jdbc/ConnectionImpl.java:2758) com.mysql.jdbc.StatementImpl.execute(com/mysql/jdbc/StatementImpl.java:894) com.mysql.jdbc.StatementImpl.execute(com/mysql/jdbc/StatementImpl.java:732) java.lang.reflect.Method.invoke(java/lang/reflect/Method.java:498) RUBY.execute(/opt/archivesspace-1.5.1/archivesspace/gems/gems/sequel-4.20.0/lib/sequel/adapters/jdbc.rb:254) RUBY.log_yield(/opt/archivesspace-1.5.1/archivesspace/gems/gems/sequel-4.20.0/lib/sequel/database/logging.rb:33) RUBY.execute(/opt/archivesspace-1.5.1/archivesspace/gems/gems/sequel-4.20.0/lib/sequel/adapters/jdbc.rb:254) RUBY.statement(/opt/archivesspace-1.5.1/archivesspace/gems/gems/sequel-4.20.0/lib/sequel/adapters/jdbc.rb:646) RUBY.execute(/opt/archivesspace-1.5.1/archivesspace/gems/gems/sequel-4.20.0/lib/sequel/adapters/jdbc.rb:245) RUBY.hold(/opt/archivesspace-1.5.1/archivesspace/gems/gems/sequel-4.20.0/lib/sequel/connection_pool/threaded.rb:98) RUBY.synchronize(/opt/archivesspace-1.5.1/archivesspace/gems/gems/sequel-4.20.0/lib/sequel/database/connecting.rb:255) RUBY.execute(/opt/archivesspace-1.5.1/archivesspace/gems/gems/sequel-4.20.0/lib/sequel/adapters/jdbc.rb:244) RUBY.execute_ddl(/opt/archivesspace-1.5.1/archivesspace/gems/gems/sequel-4.20.0/lib/sequel/adapters/jdbc.rb:270) RUBY.create_table_from_generator(/opt/archivesspace-1.5.1/archivesspace/gems/gems/sequel-4.20.0/lib/sequel/database/schema_methods.rb:641) RUBY.create_table(/opt/archivesspace-1.5.1/archivesspace/gems/gems/sequel-4.20.0/lib/sequel/database/schema_methods.rb:195) RUBY.(root)(/opt/archivesspace-1.5.1/archivesspace/lib/common.jar!/db/migrations/060_top_container_migration.rb:30) org.jruby.RubyBasicObject.instance_eval(org/jruby/RubyBasicObject.java:1574) RUBY.apply(/opt/archivesspace-1.5.1/archivesspace/gems/gems/sequel-4.20.0/lib/sequel/extensions/migration.rb:100) RUBY.run(/opt/archivesspace-1.5.1/archivesspace/gems/gems/sequel-4.20.0/lib/sequel/extensions/migration.rb:528) RUBY.checked_transaction(/opt/archivesspace-1.5.1/archivesspace/gems/gems/sequel-4.20.0/lib/sequel/extensions/migration.rb:466) RUBY.run(/opt/archivesspace-1.5.1/archivesspace/gems/gems/sequel-4.20.0/lib/sequel/extensions/migration.rb:527) org.jruby.RubyArray.each(org/jruby/RubyArray.java:1613) RUBY.run(/opt/archivesspace-1.5.1/archivesspace/gems/gems/sequel-4.20.0/lib/sequel/extensions/migration.rb:524) RUBY.run(/opt/archivesspace-1.5.1/archivesspace/gems/gems/sequel-4.20.0/lib/sequel/extensions/migration.rb:391) RUBY.setup_database(file:/opt/archivesspace-1.5.1/archivesspace/lib/common.jar!/db/db_migrator.rb:185) $_dot_dot_.scripts.rb.migrate_db.(root)(../scripts/rb/migrate_db.rb:43) $_dot_dot_.scripts.rb.migrate_db.(root)($_dot_dot_/scripts/rb/../scripts/rb/migrate_db.rb:43) RUBY.connect(/opt/archivesspace-1.5.1/archivesspace/gems/gems/sequel-4.20.0/lib/sequel/database/connecting.rb:69) RUBY.connect(/opt/archivesspace-1.5.1/archivesspace/gems/gems/sequel-4.20.0/lib/sequel/core.rb:95) $_dot_dot_.scripts.rb.migrate_db.(root)(../scripts/rb/migrate_db.rb:28) $_dot_dot_.scripts.rb.migrate_db.(root)($_dot_dot_/scripts/rb/../scripts/rb/migrate_db.rb:28) *** End error message *** Regards, __________________________ Brent Ellingson Sr. Software Engineer 2750 Harold B. Lee Library Brigham Young University (801)422-6148 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: OutlookEmoji-?.png Type: image/png Size: 390 bytes Desc: OutlookEmoji-?.png URL: From sdm7g at eservices.virginia.edu Thu Aug 4 16:48:07 2016 From: sdm7g at eservices.virginia.edu (Majewski, Steven Dennis (sdm7g)) Date: Thu, 4 Aug 2016 20:48:07 +0000 Subject: [Archivesspace_Users_Group] DB error when trying to upgrade from 1.4.2 to 1.5.1 In-Reply-To: References: Message-ID: <35225096-C662-4A6E-B0E4-A8F50E9F9C0D@eservices.virginia.edu> Is this your 2nd attempt ? top_container and some other tables are added by the migration to 1.5.x I have seen this when I attempted to reload a mysql dump from 1.4.2 and redo the 1.5.x upgrade. I believe you need to delete those extra tables before loading the mysql dump and performing the upgrade. I wasn?t sure of what needed to be deleted, so I used SEQUEL PRO to select and delete all tables. An alternative would be to delete and recreate the entire database. ? Steve Majewski / UVA Alderman Library > On Aug 4, 2016, at 4:28 PM, Brent Ellingson wrote: > > We are trying to upgrade an instance of ArchivesSpace from 1.4.2 to 1.5.1 and we?re getting the following error message. > Some help or thoughts on how to overcome this error would be appreciated. > > *** Error message *** > Database migration error. > Your upgrade has encountered a problem. > You must resolve these issues before the database migration can complete. > > > Error: > # > Java::ComMysqlJdbcExceptionsJdbc4::MySQLSyntaxErrorException: Table 'top_container' already exists > java.lang.reflect.Constructor.newInstance(java/lang/reflect/Constructor.java:423) > com.mysql.jdbc.Util.handleNewInstance(com/mysql/jdbc/Util.java:411) > com.mysql.jdbc.Util.getInstance(com/mysql/jdbc/Util.java:386) > com.mysql.jdbc.SQLError.createSQLException(com/mysql/jdbc/SQLError.java:1054) > com.mysql.jdbc.MysqlIO.checkErrorPacket(com/mysql/jdbc/MysqlIO.java:4187) > com.mysql.jdbc.MysqlIO.checkErrorPacket(com/mysql/jdbc/MysqlIO.java:4119) > com.mysql.jdbc.MysqlIO.sendCommand(com/mysql/jdbc/MysqlIO.java:2570) > com.mysql.jdbc.MysqlIO.sqlQueryDirect(com/mysql/jdbc/MysqlIO.java:2731) > com.mysql.jdbc.ConnectionImpl.execSQL(com/mysql/jdbc/ConnectionImpl.java:2809) > com.mysql.jdbc.ConnectionImpl.execSQL(com/mysql/jdbc/ConnectionImpl.java:2758) > com.mysql.jdbc.StatementImpl.execute(com/mysql/jdbc/StatementImpl.java:894) > com.mysql.jdbc.StatementImpl.execute(com/mysql/jdbc/StatementImpl.java:732) > java.lang.reflect.Method.invoke(java/lang/reflect/Method.java:498) > RUBY.execute(/opt/archivesspace-1.5.1/archivesspace/gems/gems/sequel-4.20.0/lib/sequel/adapters/jdbc.rb:254) > RUBY.log_yield(/opt/archivesspace-1.5.1/archivesspace/gems/gems/sequel-4.20.0/lib/sequel/database/logging.rb:33) > RUBY.execute(/opt/archivesspace-1.5.1/archivesspace/gems/gems/sequel-4.20.0/lib/sequel/adapters/jdbc.rb:254) > RUBY.statement(/opt/archivesspace-1.5.1/archivesspace/gems/gems/sequel-4.20.0/lib/sequel/adapters/jdbc.rb:646) > RUBY.execute(/opt/archivesspace-1.5.1/archivesspace/gems/gems/sequel-4.20.0/lib/sequel/adapters/jdbc.rb:245) > RUBY.hold(/opt/archivesspace-1.5.1/archivesspace/gems/gems/sequel-4.20.0/lib/sequel/connection_pool/threaded.rb:98) > RUBY.synchronize(/opt/archivesspace-1.5.1/archivesspace/gems/gems/sequel-4.20.0/lib/sequel/database/connecting.rb:255) > RUBY.execute(/opt/archivesspace-1.5.1/archivesspace/gems/gems/sequel-4.20.0/lib/sequel/adapters/jdbc.rb:244) > RUBY.execute_ddl(/opt/archivesspace-1.5.1/archivesspace/gems/gems/sequel-4.20.0/lib/sequel/adapters/jdbc.rb:270) > RUBY.create_table_from_generator(/opt/archivesspace-1.5.1/archivesspace/gems/gems/sequel-4.20.0/lib/sequel/database/schema_methods.rb:641) > RUBY.create_table(/opt/archivesspace-1.5.1/archivesspace/gems/gems/sequel-4.20.0/lib/sequel/database/schema_methods.rb:195) > RUBY.(root)(/opt/archivesspace-1.5.1/archivesspace/lib/common.jar!/db/migrations/060_top_container_migration.rb:30) > org.jruby.RubyBasicObject.instance_eval(org/jruby/RubyBasicObject.java:1574) > RUBY.apply(/opt/archivesspace-1.5.1/archivesspace/gems/gems/sequel-4.20.0/lib/sequel/extensions/migration.rb:100) > RUBY.run(/opt/archivesspace-1.5.1/archivesspace/gems/gems/sequel-4.20.0/lib/sequel/extensions/migration.rb:528) > RUBY.checked_transaction(/opt/archivesspace-1.5.1/archivesspace/gems/gems/sequel-4.20.0/lib/sequel/extensions/migration.rb:466) > RUBY.run(/opt/archivesspace-1.5.1/archivesspace/gems/gems/sequel-4.20.0/lib/sequel/extensions/migration.rb:527) > org.jruby.RubyArray.each(org/jruby/RubyArray.java:1613) > RUBY.run(/opt/archivesspace-1.5.1/archivesspace/gems/gems/sequel-4.20.0/lib/sequel/extensions/migration.rb:524) > RUBY.run(/opt/archivesspace-1.5.1/archivesspace/gems/gems/sequel-4.20.0/lib/sequel/extensions/migration.rb:391) > RUBY.setup_database(file:/opt/archivesspace-1.5.1/archivesspace/lib/common.jar!/db/db_migrator.rb:185) > $_dot_dot_.scripts.rb.migrate_db.(root)(../scripts/rb/migrate_db.rb:43) > $_dot_dot_.scripts.rb.migrate_db.(root)($_dot_dot_/scripts/rb/../scripts/rb/migrate_db.rb:43) > RUBY.connect(/opt/archivesspace-1.5.1/archivesspace/gems/gems/sequel-4.20.0/lib/sequel/database/connecting.rb:69) > RUBY.connect(/opt/archivesspace-1.5.1/archivesspace/gems/gems/sequel-4.20.0/lib/sequel/core.rb:95) > $_dot_dot_.scripts.rb.migrate_db.(root)(../scripts/rb/migrate_db.rb:28) > $_dot_dot_.scripts.rb.migrate_db.(root)($_dot_dot_/scripts/rb/../scripts/rb/migrate_db.rb:28) > *** End error message *** > > Regards, > __________________________ > Brent Ellingson > Sr. Software Engineer > 2750 Harold B. Lee Library > Brigham Young University > (801)422-6148 > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group From dzuckerm at library.berkeley.edu Thu Aug 4 17:14:10 2016 From: dzuckerm at library.berkeley.edu (David M. ZUCKERMAN) Date: Thu, 4 Aug 2016 14:14:10 -0700 Subject: [Archivesspace_Users_Group] Archivesspace bug fix AR-1421 Message-ID: <7ee788aef7562f81943d63fa25c6d90c@mail.gmail.com> Hi, I had sent this email to Chris Fitzpatrick but I understand he is no longer with archivesspace so perhaps someone else could answer my question. I see this fix was put in place for a demo release of Archivesspace. Is it possible for us to incorporate this fix in our current release V1.4.2? I see Chris included a snippet of code that fixes the problem but I?m not sure where it would go. @@ -226,7 +231,7 @@ module ASpaceImport end def pprint_current_node - Nokogiri::XML::Builder.new {|b| + Nokogiri::XML::Builder.new( :encoding => 'UTF-8' ) {|b| b.send(@node.name.intern, @node.attributes).cdata(" ... ") }.doc.root.to_s end Thanks, Dave https://archivesspace.atlassian.net/browse/AR-1421 -------------- next part -------------- An HTML attachment was scrubbed... URL: From sdm7g at eservices.virginia.edu Fri Aug 5 11:24:10 2016 From: sdm7g at eservices.virginia.edu (Majewski, Steven Dennis (sdm7g)) Date: Fri, 5 Aug 2016 15:24:10 +0000 Subject: [Archivesspace_Users_Group] Archivesspace bug fix AR-1421 In-Reply-To: <7ee788aef7562f81943d63fa25c6d90c@mail.gmail.com> References: <7ee788aef7562f81943d63fa25c6d90c@mail.gmail.com> Message-ID: <6A9C5CAF-B9B1-4265-BF8B-44CA29D76689@eservices.virginia.edu> If you click on that link to the pull request at the bottom of that JIRA report, and then click on ?Files Changed?, you?ll get more context. The patch is to: backend/app/converters/lib/xml_sax.rb https://github.com/archivesspace/archivesspace/pull/378/files#diff-bde3a5de240aa28035e6a6e84443c761L229 You would either need to get the 1.4.2 source distribution, patch that file and build distribution, or if you?ve cloned the git project, you might find the commit with that patch and build from there. I?m not sure how simple it would be to package that file up as a local plugin to avoid having to build a distribution from sources. I ran into (solvable) complications trying to override methods in the frontend rails app due to rails lazy loading of classes. But the backend is in Sinatra, so it may be simpler. ? Steve Majewski / UVA Alderman Library > On Aug 5, 2016, at 11:04 AM, David M. ZUCKERMAN wrote: > > Hi, > > I had sent this email to Chris Fitzpatrick but I understand he is no longer with archivesspace so perhaps someone else could answer my question. > > > > I see this fix was put in place for a demo release of Archivesspace. Is it possible for us to incorporate this fix in our current release V1.4.2? > > I see Chris included a snippet of code that fixes the problem but I?m not sure where it would go. > > @@ -226,7 +231,7 @@ module ASpaceImport > end > > def pprint_current_node > - Nokogiri::XML::Builder.new {|b| > + Nokogiri::XML::Builder.new( :encoding => 'UTF-8' ) {|b| > b.send(@node.name.intern, @node.attributes).cdata(" ... ") > }.doc.root.to_s > end > > > Thanks, > Dave > > > https://archivesspace.atlassian.net/browse/AR-1421 > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group From dzuckerm at library.berkeley.edu Fri Aug 5 11:36:40 2016 From: dzuckerm at library.berkeley.edu (David M. ZUCKERMAN) Date: Fri, 5 Aug 2016 08:36:40 -0700 Subject: [Archivesspace_Users_Group] Archivesspace bug fix AR-1421 In-Reply-To: <6A9C5CAF-B9B1-4265-BF8B-44CA29D76689@eservices.virginia.edu> References: <7ee788aef7562f81943d63fa25c6d90c@mail.gmail.com> <6A9C5CAF-B9B1-4265-BF8B-44CA29D76689@eservices.virginia.edu> Message-ID: Hi Steven, Thanks for the answer. I was actually able to find the extracted source in /data/tmp/jetty-0.0.0.0-8089-backend.war/....... I'm a rails newbie but I assume the war file gets extracted at run time and the current instance of archivesspace would use the code in /data/tmp. If that's accurate could I try editing the pprint_current_node within the /data/tmp directory (while archivesspace is running) just to see if the fix clears our problem. If it does then I'd see about rebuilding from source as you suggest. Thanks! Dave -----Original Message----- From: Majewski, Steven Dennis (sdm7g) [mailto:sdm7g at eservices.virginia.edu] Sent: Friday, August 05, 2016 8:24 AM To: Archivesspace Users Group Cc: dzuckerm at library.berkeley.edu Subject: Re: [Archivesspace_Users_Group] Archivesspace bug fix AR-1421 If you click on that link to the pull request at the bottom of that JIRA report, and then click on ?Files Changed?, you?ll get more context. The patch is to: backend/app/converters/lib/xml_sax.rb https://github.com/archivesspace/archivesspace/pull/378/files#diff-bde3a5de240aa28035e6a6e84443c761L229 You would either need to get the 1.4.2 source distribution, patch that file and build distribution, or if you?ve cloned the git project, you might find the commit with that patch and build from there. I?m not sure how simple it would be to package that file up as a local plugin to avoid having to build a distribution from sources. I ran into (solvable) complications trying to override methods in the frontend rails app due to rails lazy loading of classes. But the backend is in Sinatra, so it may be simpler. ? Steve Majewski / UVA Alderman Library > On Aug 5, 2016, at 11:04 AM, David M. ZUCKERMAN > wrote: > > Hi, > > I had sent this email to Chris Fitzpatrick but I understand he is no > longer with archivesspace so perhaps someone else could answer my > question. > > > > I see this fix was put in place for a demo release of Archivesspace. Is it > possible for us to incorporate this fix in our current release V1.4.2? > > I see Chris included a snippet of code that fixes the problem but I?m not > sure where it would go. > > @@ -226,7 +231,7 @@ module ASpaceImport > end > > def pprint_current_node > - Nokogiri::XML::Builder.new {|b| > + Nokogiri::XML::Builder.new( :encoding => 'UTF-8' ) {|b| > b.send(@node.name.intern, @node.attributes).cdata(" ... ") > }.doc.root.to_s > end > > > Thanks, > Dave > > > https://archivesspace.atlassian.net/browse/AR-1421 > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_grou > p From sdm7g at eservices.virginia.edu Fri Aug 5 11:37:16 2016 From: sdm7g at eservices.virginia.edu (Majewski, Steven Dennis (sdm7g)) Date: Fri, 5 Aug 2016 15:37:16 +0000 Subject: [Archivesspace_Users_Group] Archivesspace bug fix AR-1421 In-Reply-To: <6A9C5CAF-B9B1-4265-BF8B-44CA29D76689@eservices.virginia.edu> References: <7ee788aef7562f81943d63fa25c6d90c@mail.gmail.com> <6A9C5CAF-B9B1-4265-BF8B-44CA29D76689@eservices.virginia.edu> Message-ID: <6D902E7F-A96C-4266-B657-CE54426BF9AB@eservices.virginia.edu> > On Aug 5, 2016, at 11:24 AM, Majewski, Steven (sdm7g) wrote: > > > > If you click on that link to the pull request at the bottom of that JIRA report, and then click on ?Files Changed?, you?ll get more context. The patch is to: backend/app/converters/lib/xml_sax.rb > > > https://github.com/archivesspace/archivesspace/pull/378/files#diff-bde3a5de240aa28035e6a6e84443c761L229 > > > You would either need to get the 1.4.2 source distribution, patch that file and build distribution, or if you?ve cloned the git project, you might find the commit with that patch and build from there. > It looks like I never deleted that branch after patch was accepted, so alternatively, you could pull from: https://github.com/uvalib/archivesspace/tree/AR-1421 Looking at the releases: https://github.com/archivesspace/archivesspace/releases it appears that AR-1421 didn?t go in to release until 1.5.0, so if you?re not ready for the big upgrade and you need to stay on 1.4.x, there?s not a simple way to avoid building your own. Maybe you could replace that file in backend.war ? > I?m not sure how simple it would be to package that file up as a local plugin to avoid having to build a distribution from sources. I ran into (solvable) complications trying to override methods in the frontend rails app due to rails lazy loading of classes. But the backend is in Sinatra, so it may be simpler. > > > ? Steve Majewski / UVA Alderman Library > > >> On Aug 5, 2016, at 11:04 AM, David M. ZUCKERMAN wrote: >> >> Hi, >> >> I had sent this email to Chris Fitzpatrick but I understand he is no longer with archivesspace so perhaps someone else could answer my question. >> >> >> >> I see this fix was put in place for a demo release of Archivesspace. Is it possible for us to incorporate this fix in our current release V1.4.2? >> >> I see Chris included a snippet of code that fixes the problem but I?m not sure where it would go. >> >> @@ -226,7 +231,7 @@ module ASpaceImport >> end >> >> def pprint_current_node >> - Nokogiri::XML::Builder.new {|b| >> + Nokogiri::XML::Builder.new( :encoding => 'UTF-8' ) {|b| >> b.send(@node.name.intern, @node.attributes).cdata(" ... ") >> }.doc.root.to_s >> end >> >> >> Thanks, >> Dave >> >> >> https://archivesspace.atlassian.net/browse/AR-1421 >> >> _______________________________________________ >> Archivesspace_Users_Group mailing list >> Archivesspace_Users_Group at lyralists.lyrasis.org >> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > From sdm7g at eservices.virginia.edu Fri Aug 5 11:52:29 2016 From: sdm7g at eservices.virginia.edu (Majewski, Steven Dennis (sdm7g)) Date: Fri, 5 Aug 2016 15:52:29 +0000 Subject: [Archivesspace_Users_Group] Archivesspace bug fix AR-1421 In-Reply-To: References: <7ee788aef7562f81943d63fa25c6d90c@mail.gmail.com> <6A9C5CAF-B9B1-4265-BF8B-44CA29D76689@eservices.virginia.edu> Message-ID: <5463FE15-7CFA-4CCA-91CC-3B0491F77932@eservices.virginia.edu> When running in development mode, it will usually reload changed files, but I don?t think it will do that in production mode, so you may need to restart for it to load that change. I don?t know if jetty unpacks those files again into tmp from the .war files. Try it and see if that changed file gets over-written. If it does, try adding a new WEB-INF/app/converters/lib/xml_sax.rb to wars/backend.war . ? Steve Majewski > On Aug 5, 2016, at 11:36 AM, David M. ZUCKERMAN wrote: > > Hi Steven, > > Thanks for the answer. I was actually able to find the extracted source in > /data/tmp/jetty-0.0.0.0-8089-backend.war/....... > > I'm a rails newbie but I assume the war file gets extracted at run time and > the current instance of archivesspace would use the code in /data/tmp. > > If that's accurate could I try editing the pprint_current_node within the > /data/tmp directory (while archivesspace is running) just to see if the fix > clears our problem. If it does then I'd see about rebuilding from source as > you suggest. > > Thanks! > Dave > > -----Original Message----- > From: Majewski, Steven Dennis (sdm7g) [mailto:sdm7g at eservices.virginia.edu] > Sent: Friday, August 05, 2016 8:24 AM > To: Archivesspace Users Group > Cc: dzuckerm at library.berkeley.edu > Subject: Re: [Archivesspace_Users_Group] Archivesspace bug fix AR-1421 > > > > If you click on that link to the pull request at the bottom of that JIRA > report, and then click on ?Files Changed?, you?ll get more context. The > patch is to: backend/app/converters/lib/xml_sax.rb > > > https://github.com/archivesspace/archivesspace/pull/378/files#diff-bde3a5de240aa28035e6a6e84443c761L229 > > > You would either need to get the 1.4.2 source distribution, patch that file > and build distribution, or if you?ve cloned the git project, you might find > the commit with that patch and build from there. > > I?m not sure how simple it would be to package that file up as a local > plugin to avoid having to build a distribution from sources. I ran into > (solvable) complications trying to override methods in the frontend rails > app due to rails lazy loading of classes. But the backend is in Sinatra, so > it may be simpler. > > > ? Steve Majewski / UVA Alderman Library > > >> On Aug 5, 2016, at 11:04 AM, David M. ZUCKERMAN >> wrote: >> >> Hi, >> >> I had sent this email to Chris Fitzpatrick but I understand he is no >> longer with archivesspace so perhaps someone else could answer my >> question. >> >> >> >> I see this fix was put in place for a demo release of Archivesspace. Is it >> possible for us to incorporate this fix in our current release V1.4.2? >> >> I see Chris included a snippet of code that fixes the problem but I?m not >> sure where it would go. >> >> @@ -226,7 +231,7 @@ module ASpaceImport >> end >> >> def pprint_current_node >> - Nokogiri::XML::Builder.new {|b| >> + Nokogiri::XML::Builder.new( :encoding => 'UTF-8' ) {|b| >> b.send(@node.name.intern, @node.attributes).cdata(" ... ") >> }.doc.root.to_s >> end >> >> >> Thanks, >> Dave >> >> >> https://archivesspace.atlassian.net/browse/AR-1421 >> >> _______________________________________________ >> Archivesspace_Users_Group mailing list >> Archivesspace_Users_Group at lyralists.lyrasis.org >> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_grou >> p From Joshua.D.Shaw at dartmouth.edu Fri Aug 5 11:57:07 2016 From: Joshua.D.Shaw at dartmouth.edu (Joshua D. Shaw) Date: Fri, 5 Aug 2016 15:57:07 +0000 Subject: [Archivesspace_Users_Group] ArchivesSpace & Docker - experiences? Message-ID: <26283B3C-A314-4456-8568-4D8755A13CB0@dartmouth.edu> Hey all- I know there are a few instances of using Docker to containerize ArchivesSpace, but I?m wondering if anyone can shed some light on their experience with that setup? The proposed setup here at Dartmouth would only include the app, not the mysql db at this point. We?d also be planning on *not* incorporating the index as part of the master image. The AS+Docker bits that I?ve seen are: https://github.com/archivesspace/docker-archivesspace-build https://github.com/anarchivist/docker-archivesspace but there?s obviously not any commentary on how this worked out in a production setup. I?m going to try this out on my local setup but thought I?d see if anyone wanted to chime in. Thanks! Joshua -------------- next part -------------- An HTML attachment was scrubbed... URL: From mark.cooper at lyrasis.org Fri Aug 5 13:07:06 2016 From: mark.cooper at lyrasis.org (Mark Cooper) Date: Fri, 5 Aug 2016 17:07:06 +0000 Subject: [Archivesspace_Users_Group] ArchivesSpace & Docker - experiences? In-Reply-To: <26283B3C-A314-4456-8568-4D8755A13CB0@dartmouth.edu> References: <26283B3C-A314-4456-8568-4D8755A13CB0@dartmouth.edu> Message-ID: Hi Joshua, The archivesspace-build repo is very old and should really be deprecated before too long. It's based on early work we did at LYRASIS. I'm not too familiar with the other repo but it's using very old components so would just be a starting point. We use: https://github.com/lyrasis/docker-archivesspace https://hub.docker.com/r/lyrasis/archivesspace/ Which we keep up to date. I've been intending to propose a Dockerfile added to the core ArchivesSpace repository (starting with a pull request) to setup an automated build from release tags and from the master branch for the latest code at Docker Hub. Then you'd be able to pull like: docker pull ... archivesspace/archivesspace # :latest archivesspace/archivesspace:1.5.1 etc. This would be a good thing for everyone (who's interested in using Docker =) ... and invisible to anyone who isn't. Best, Mark Mark Cooper Technical Lead, Hosting and Support LYRASIS email: mark.cooper at lyrasis.org skype: mark_c_cooper ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Joshua D. Shaw Sent: Friday, August 5, 2016 8:57:07 AM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] ArchivesSpace & Docker - experiences? Hey all- I know there are a few instances of using Docker to containerize ArchivesSpace, but I'm wondering if anyone can shed some light on their experience with that setup? The proposed setup here at Dartmouth would only include the app, not the mysql db at this point. We'd also be planning on *not* incorporating the index as part of the master image. The AS+Docker bits that I've seen are: https://github.com/archivesspace/docker-archivesspace-build https://github.com/anarchivist/docker-archivesspace but there's obviously not any commentary on how this worked out in a production setup. I'm going to try this out on my local setup but thought I'd see if anyone wanted to chime in. Thanks! Joshua -------------- next part -------------- An HTML attachment was scrubbed... URL: From Joshua.D.Shaw at dartmouth.edu Fri Aug 5 13:32:06 2016 From: Joshua.D.Shaw at dartmouth.edu (Joshua D. Shaw) Date: Fri, 5 Aug 2016 17:32:06 +0000 Subject: [Archivesspace_Users_Group] ArchivesSpace & Docker - experiences? In-Reply-To: References: <26283B3C-A314-4456-8568-4D8755A13CB0@dartmouth.edu>, Message-ID: Thanks, Mark! I'll take a look at those resources. Joshua ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Mark Cooper Sent: Friday, August 5, 2016 1:07:06 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] ArchivesSpace & Docker - experiences? Hi Joshua, The archivesspace-build repo is very old and should really be deprecated before too long. It's based on early work we did at LYRASIS. I'm not too familiar with the other repo but it's using very old components so would just be a starting point. We use: https://github.com/lyrasis/docker-archivesspace https://hub.docker.com/r/lyrasis/archivesspace/ Which we keep up to date. I've been intending to propose a Dockerfile added to the core ArchivesSpace repository (starting with a pull request) to setup an automated build from release tags and from the master branch for the latest code at Docker Hub. Then you'd be able to pull like: docker pull ... archivesspace/archivesspace # :latest archivesspace/archivesspace:1.5.1 etc. This would be a good thing for everyone (who's interested in using Docker =) ... and invisible to anyone who isn't. Best, Mark Mark Cooper Technical Lead, Hosting and Support LYRASIS email: mark.cooper at lyrasis.org skype: mark_c_cooper ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Joshua D. Shaw Sent: Friday, August 5, 2016 8:57:07 AM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] ArchivesSpace & Docker - experiences? Hey all- I know there are a few instances of using Docker to containerize ArchivesSpace, but I'm wondering if anyone can shed some light on their experience with that setup? The proposed setup here at Dartmouth would only include the app, not the mysql db at this point. We'd also be planning on *not* incorporating the index as part of the master image. The AS+Docker bits that I've seen are: https://github.com/archivesspace/docker-archivesspace-build https://github.com/anarchivist/docker-archivesspace but there's obviously not any commentary on how this worked out in a production setup. I'm going to try this out on my local setup but thought I'd see if anyone wanted to chime in. Thanks! Joshua -------------- next part -------------- An HTML attachment was scrubbed... URL: From dzuckerm at library.berkeley.edu Fri Aug 5 16:13:02 2016 From: dzuckerm at library.berkeley.edu (David M. ZUCKERMAN) Date: Fri, 5 Aug 2016 13:13:02 -0700 Subject: [Archivesspace_Users_Group] Archivesspace bug fix AR-1421 In-Reply-To: <5463FE15-7CFA-4CCA-91CC-3B0491F77932@eservices.virginia.edu> References: <7ee788aef7562f81943d63fa25c6d90c@mail.gmail.com> <6A9C5CAF-B9B1-4265-BF8B-44CA29D76689@eservices.virginia.edu> <5463FE15-7CFA-4CCA-91CC-3B0491F77932@eservices.virginia.edu> Message-ID: <4c36a057a0c2d8f56892c5cd378cd6cf@mail.gmail.com> Yep, it does overwrite the file. What I did which worked was unzip the war file, edited the xml_sax.rb file, zipped up the backend.war with the change, deleted jetty-0.0.0.0-8089-backend.war-_-any- in the /tmp directory and restarted archivesspace. That fixed the problem but I'm curious if there is anything that jumps out as dangerous with what I did? We're going to upgrade to v1.5 but can't do that right yet. Thanks, Dave -----Original Message----- From: Majewski, Steven Dennis (sdm7g) [mailto:sdm7g at eservices.virginia.edu] Sent: Friday, August 05, 2016 8:52 AM To: dzuckerm at library.berkeley.edu Cc: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Archivesspace bug fix AR-1421 When running in development mode, it will usually reload changed files, but I don?t think it will do that in production mode, so you may need to restart for it to load that change. I don?t know if jetty unpacks those files again into tmp from the .war files. Try it and see if that changed file gets over-written. If it does, try adding a new WEB-INF/app/converters/lib/xml_sax.rb to wars/backend.war . ? Steve Majewski > On Aug 5, 2016, at 11:36 AM, David M. ZUCKERMAN > wrote: > > Hi Steven, > > Thanks for the answer. I was actually able to find the extracted > source in /data/tmp/jetty-0.0.0.0-8089-backend.war/....... > > I'm a rails newbie but I assume the war file gets extracted at run > time and the current instance of archivesspace would use the code in > /data/tmp. > > If that's accurate could I try editing the pprint_current_node within > the /data/tmp directory (while archivesspace is running) just to see > if the fix clears our problem. If it does then I'd see about > rebuilding from source as you suggest. > > Thanks! > Dave > > -----Original Message----- > From: Majewski, Steven Dennis (sdm7g) > [mailto:sdm7g at eservices.virginia.edu] > Sent: Friday, August 05, 2016 8:24 AM > To: Archivesspace Users Group > Cc: dzuckerm at library.berkeley.edu > Subject: Re: [Archivesspace_Users_Group] Archivesspace bug fix AR-1421 > > > > If you click on that link to the pull request at the bottom of that > JIRA report, and then click on ?Files Changed?, you?ll get more > context. The patch is to: backend/app/converters/lib/xml_sax.rb > > > https://github.com/archivesspace/archivesspace/pull/378/files#diff-bde > 3a5de240aa28035e6a6e84443c761L229 > > > You would either need to get the 1.4.2 source distribution, patch that > file and build distribution, or if you?ve cloned the git project, you > might find the commit with that patch and build from there. > > I?m not sure how simple it would be to package that file up as a local > plugin to avoid having to build a distribution from sources. I ran > into > (solvable) complications trying to override methods in the frontend > rails app due to rails lazy loading of classes. But the backend is in > Sinatra, so it may be simpler. > > > ? Steve Majewski / UVA Alderman Library > > >> On Aug 5, 2016, at 11:04 AM, David M. ZUCKERMAN >> wrote: >> >> Hi, >> >> I had sent this email to Chris Fitzpatrick but I understand he is no >> longer with archivesspace so perhaps someone else could answer my >> question. >> >> >> >> I see this fix was put in place for a demo release of Archivesspace. >> Is it possible for us to incorporate this fix in our current release >> V1.4.2? >> >> I see Chris included a snippet of code that fixes the problem but >> I?m not sure where it would go. >> >> @@ -226,7 +231,7 @@ module ASpaceImport >> end >> >> def pprint_current_node >> - Nokogiri::XML::Builder.new {|b| >> + Nokogiri::XML::Builder.new( :encoding => 'UTF-8' ) {|b| >> b.send(@node.name.intern, @node.attributes).cdata(" ... ") >> }.doc.root.to_s >> end >> >> >> Thanks, >> Dave >> >> >> https://archivesspace.atlassian.net/browse/AR-1421 >> >> _______________________________________________ >> Archivesspace_Users_Group mailing list >> Archivesspace_Users_Group at lyralists.lyrasis.org >> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_gro >> u >> p From carlos.lemus at unlv.edu Mon Aug 8 14:17:21 2016 From: carlos.lemus at unlv.edu (Carlos Lemus) Date: Mon, 8 Aug 2016 11:17:21 -0700 Subject: [Archivesspace_Users_Group] EAD imports fail, sometimes. Other times, Not! Message-ID: Hello Steve, Could you attach the EAD files you're trying to upload? We're using 1.4.2 and I can test them out and maybe be of some help. Carlos Lemus Application Programmer, Special Collections Technical Services University Libraries, University of Nevada, Las Vegas -------------- next part -------------- An HTML attachment was scrubbed... URL: From carlos.lemus at unlv.edu Mon Aug 8 14:38:53 2016 From: carlos.lemus at unlv.edu (Carlos Lemus) Date: Mon, 8 Aug 2016 11:38:53 -0700 Subject: [Archivesspace_Users_Group] Auto-populate Notes Message-ID: Hello Valerie, At UNLV we have many accessions that need to get spawned into resources. We created a kind of batch spawn plugin. It auto-fills those cookie-cutter fields such as the notes and finding aids. It is still under developement, but you can download it at test it out from: https://github.com/l3mus/ArchivesSpace-authority-project/tree/master/spawn Some of the changes fields populated are local to the UNLV Special Collections, but if you look under the spawn/frontend/plugin_init.rb file it alters the populate_from_accession function. and there should be some comments to get you started on choosing what changes you'd like to auto-populate. If you have any questions, let me know. Good Luck, Carlos Lemus Application Programmer, Special Collections Technical Services University Libraries, University of Nevada, Las Vegas -------------- next part -------------- An HTML attachment was scrubbed... URL: From carlos.lemus at unlv.edu Mon Aug 8 15:57:03 2016 From: carlos.lemus at unlv.edu (Carlos Lemus) Date: Mon, 8 Aug 2016 12:57:03 -0700 Subject: [Archivesspace_Users_Group] ASpace's PDF view of finding aids Message-ID: Hello Celia, I think I may have seen this question pop up before in the Listserve, but I'm not sure if it was answered and I could not find it. As far as I know, it is not possible to have different stylesheets for each repository. However, I think this is something ASpace should be able to do and I did a little of investigating. There is a file that looks for the as-ead-pdf.xsl stylesheet and converts the ead to PDF https://github.com/archivesspace/archivesspace/blob/1c678fc5a49395daa499c65d0fadbdc7d93b8ea8/backend/app/lib/AS_fop.rb I haven't quite figured out how to edit anything from backend/lib through a plugin, but changing the file itself could work. It could be possible to find the stylesheet per repository based on the repository id. For example, instead of looking for as-ead-pdf.xsl like it does now. It would search for as-ead-pdf-2.xsl as per id of the repository. Sorry, I can't be of much help, if I figure out how to edit those files or anyone else has input on that maybe I can continue looking into it. Best Regards, Carlos Lemus Application Programmer, Special Collections Technical Services University Libraries, University of Nevada, Las Vegas -------------- next part -------------- An HTML attachment was scrubbed... URL: From sdm7g at eservices.virginia.edu Mon Aug 8 16:06:58 2016 From: sdm7g at eservices.virginia.edu (Majewski, Steven Dennis (sdm7g)) Date: Mon, 8 Aug 2016 20:06:58 +0000 Subject: [Archivesspace_Users_Group] EAD imports fail, sometimes. Other times, Not! In-Reply-To: References: Message-ID: <10144019-8030-426D-8DB2-11010A5BC98C@eservices.virginia.edu> It does not appear to be dependent on the EAD content at all. When it fails, it does not produce a log file, and so it appears that it never gets to the stage of parsing the XML. It does completely upload the XML file, and I can download it from the link on the batch job page. Import to a test server running the same 1.4.2 build worked without errors, which is why initially I was looking for a difference in server configs, but we later discovered that import of the same EAD file that would fail on one attempt would later succeed on another attempt on the same server. The only thing I can think of that might be different is the server load. In a couple of the cases where it failed, I noticed that there were other operations being logged in between the ?Started POST ?/jobs? ? ? and the ?Completed 200 OK? . Perhaps something it timing out after the batch job is created but before the processing on the job is actually launched. But there?s no job log, and nothing significant in archivesspace.out . Since imports do work some of the time, I?m punting on this problem until after we upgrade to 1.5.1 . If the problem persists after the upgrade, then we?ll have to add some more logging and tracing to the start of the job ? Steve Majewski / UVA Alderman Library > On Aug 8, 2016, at 2:48 PM, Carlos Lemus wrote: > > Hello Steve, > > Could you attach the EAD files you're trying to upload? We're using 1.4.2 and I can test them out and maybe be of some help. > > Carlos Lemus > Application Programmer, Special Collections Technical Services > University Libraries, University of Nevada, Las Vegas > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group From christine.dibella at lyrasis.org Tue Aug 9 10:03:33 2016 From: christine.dibella at lyrasis.org (Christine Di Bella) Date: Tue, 9 Aug 2016 14:03:33 +0000 Subject: [Archivesspace_Users_Group] information from last week's ArchivesSpace Member Forum Message-ID: Thanks to all who presented, attended, planned, volunteered at, and otherwise participated in last week's ArchivesSpace Member Forum. An especially big thanks to the wonderful staff at member organization Atlanta University Center and especially Sarah Tanner, Assistant Head of the Archives Research Center, for service above and beyond the call of duty. Presentations, notes, and selected recordings have been posted to the wiki at https://archivesspace.atlassian.net/wiki/display/ADC/ArchivesSpace+Member+Forum+2016. A few more items will be added in the coming days, and please feel free to add your own comments and notes to what's already there. Please fill out the evaluation at https://www.surveymonkey.com/r/VDMC6YQ, whether you were at this year's Forum or not. Tell us about your experience at this one, and/or what you'd like for future Forums. If you'd like to help with future events, you can email me at any time, or look for a call for volunteers later this year. Thanks again to everyone involved in making our second Member Forum a success! Please just let me know if you have any questions or suggestions. Christine Christine Di Bella Community Outreach Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 cdibella13 (Skype) [cid:image003.png at 01CE734E.FD759D30] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 7645 bytes Desc: image001.png URL: From mark.custer at yale.edu Tue Aug 9 14:11:42 2016 From: mark.custer at yale.edu (Custer, Mark) Date: Tue, 9 Aug 2016 18:11:42 +0000 Subject: [Archivesspace_Users_Group] ArchivesSpace PUI Development meeting, August 9th Message-ID: All, The ArchivesSpace Public Interface Development group will be holding its next conference call tonight, Tuesday, August 9th, 6 p.m. EDT. Anyone with an interest in contributing to the development of the new ArchivesSpace Public Interface is welcome to join the call to listen in, although we will have a technical limit of only having 41 extra spots available due to the technology being used for the conference call. The agenda is available at the following address: https://archivesspace.atlassian.net/wiki/display/ADC/2016-08-09 The minutes from this meeting will be posted to the same address shortly after the meeting concludes. How to join the meeting: Join from PC, Mac, Linux, iOS or Android: https://zoom.us/j/273727876 Or iPhone one-tap (US Toll): 16465588656,273727876# or 14086380968,273727876# Or Telephone: Dial: +1 646 558 8656 (US Toll) or +1 408 638 0968 (US Toll) Meeting ID: 273 727 876 International numbers available: https://zoom.us/zoomconference?m=USXae4tffV_KAUNNpLLZki6xG-N0X73n If anyone has any questions or suggestions, please let me know. Mark Custer -------------- next part -------------- An HTML attachment was scrubbed... URL: From mpaquett at stanford.edu Tue Aug 9 16:59:39 2016 From: mpaquett at stanford.edu (Michelle Paquette) Date: Tue, 9 Aug 2016 20:59:39 +0000 Subject: [Archivesspace_Users_Group] searching accessions in 1.5 In-Reply-To: References: Message-ID: Just inquiring about Rachel's question from her August 4 email, repeated here: "Since upgrading to 1.5, we've found that accession records are no longer searchable in the staff interface by keywords in the content description field. I was able to replicate this behavior in the test instance (e.g., searching on the word "newsletters" should bring back this record, but does not: http://test.archivesspace.org/accessions/8). The records are still retrievable when searching on the title, so they do exist in the index. Has anyone else had this problem, or does anyone have a temporary solution for how to bring back this behavior?" We haven't moved to 1.5 yet but are looking to do so soon, and this issue with keyword searching on accessions would be a big problem for us. Curious to know whether anyone else who's migrated to 1.5 has experienced this as well and if so if they have a solution. I didn't see any other emails on this topic come through, but it's possible I missed something. Michelle Paquette Cataloging & Metadata Librarian Stanford University Libraries Dept. of Special Collections 425 Broadway, Suite 200 Redwood City, CA 94063 mpaquett at stanford.edu ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Maderik, Rachel A Sent: Thursday, August 4, 2016 8:01 AM To: 'archivesspace_users_group at lyralists.lyrasis.org' Subject: [Archivesspace_Users_Group] searching accessions in 1.5 Since upgrading to 1.5, we've found that accession records are no longer searchable in the staff interface by keywords in the content description field. I was able to replicate this behavior in the test instance (e.g., searching on the word "newsletters" should bring back this record, but does not: http://test.archivesspace.org/accessions/8). The records are still retrievable when searching on the title, so they do exist in the index. Has anyone else had this problem, or does anyone have a temporary solution for how to bring back this behavior? Thanks, Rachel Maderik Systems and Technology Librarian 501D Preston Library Virginia Military Institute Lexington, VA 24450 540-464-7572 -------------- next part -------------- An HTML attachment was scrubbed... URL: From mgolson at stanford.edu Tue Aug 9 17:12:15 2016 From: mgolson at stanford.edu (Michael G Olson) Date: Tue, 9 Aug 2016 21:12:15 +0000 Subject: [Archivesspace_Users_Group] searching accessions in 1.5 In-Reply-To: References: Message-ID: Curious to hear what folks say. Thanks for asking Michelle! Michael _________________________ Michael G Olson Service Manager, Born-Digital / Forensics Labs Digital Library Systems and Services mgolson at stanford.edu | 650 308-6538 On Aug 9, 2016, at 1:59 PM, Michelle Paquette > wrote: Just inquiring about Rachel's question from her August 4 email, repeated here: "Since upgrading to 1.5, we?ve found that accession records are no longer searchable in the staff interface by keywords in the content description field. I was able to replicate this behavior in the test instance (e.g., searching on the word ?newsletters? should bring back this record, but does not: http://test.archivesspace.org/accessions/8). The records are still retrievable when searching on the title, so they do exist in the index. Has anyone else had this problem, or does anyone have a temporary solution for how to bring back this behavior?" We haven't moved to 1.5 yet but are looking to do so soon, and this issue with keyword searching on accessions would be a big problem for us. Curious to know whether anyone else who's migrated to 1.5 has experienced this as well and if so if they have a solution. I didn't see any other emails on this topic come through, but it's possible I missed something. Michelle Paquette Cataloging & Metadata Librarian Stanford University Libraries Dept. of Special Collections 425 Broadway, Suite 200 Redwood City, CA 94063 mpaquett at stanford.edu ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Maderik, Rachel A > Sent: Thursday, August 4, 2016 8:01 AM To: 'archivesspace_users_group at lyralists.lyrasis.org' Subject: [Archivesspace_Users_Group] searching accessions in 1.5 Since upgrading to 1.5, we?ve found that accession records are no longer searchable in the staff interface by keywords in the content description field. I was able to replicate this behavior in the test instance (e.g., searching on the word ?newsletters? should bring back this record, but does not: http://test.archivesspace.org/accessions/8). The records are still retrievable when searching on the title, so they do exist in the index. Has anyone else had this problem, or does anyone have a temporary solution for how to bring back this behavior? Thanks, Rachel Maderik Systems and Technology Librarian 501D Preston Library Virginia Military Institute Lexington, VA 24450 540-464-7572 _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From brad.westbrook at lyrasis.org Wed Aug 10 09:08:32 2016 From: brad.westbrook at lyrasis.org (Brad Westbrook) Date: Wed, 10 Aug 2016 13:08:32 +0000 Subject: [Archivesspace_Users_Group] searching accessions in 1.5 In-Reply-To: References: Message-ID: Good morning. This is a bug and a bug report has been filed: https://archivesspace.atlassian.net/browse/AR-1545. A pull request for fixing the bug has also been submitted but not yet merged into the application: https://github.com/archivesspace/archivesspace/pull/512. Thanks for bringing attention to this. Brad W. From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Michael G Olson Sent: Tuesday, August 09, 2016 5:12 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] searching accessions in 1.5 Curious to hear what folks say. Thanks for asking Michelle! Michael _________________________ Michael G Olson Service Manager, Born-Digital / Forensics Labs Digital Library Systems and Services mgolson at stanford.edu | 650 308-6538 On Aug 9, 2016, at 1:59 PM, Michelle Paquette > wrote: Just inquiring about Rachel's question from her August 4 email, repeated here: "Since upgrading to 1.5, we've found that accession records are no longer searchable in the staff interface by keywords in the content description field. I was able to replicate this behavior in the test instance (e.g., searching on the word "newsletters" should bring back this record, but does not: http://test.archivesspace.org/accessions/8). The records are still retrievable when searching on the title, so they do exist in the index. Has anyone else had this problem, or does anyone have a temporary solution for how to bring back this behavior?" We haven't moved to 1.5 yet but are looking to do so soon, and this issue with keyword searching on accessions would be a big problem for us. Curious to know whether anyone else who's migrated to 1.5 has experienced this as well and if so if they have a solution. I didn't see any other emails on this topic come through, but it's possible I missed something. Michelle Paquette Cataloging & Metadata Librarian Stanford University Libraries Dept. of Special Collections 425 Broadway, Suite 200 Redwood City, CA 94063 mpaquett at stanford.edu ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Maderik, Rachel A > Sent: Thursday, August 4, 2016 8:01 AM To: 'archivesspace_users_group at lyralists.lyrasis.org' Subject: [Archivesspace_Users_Group] searching accessions in 1.5 Since upgrading to 1.5, we've found that accession records are no longer searchable in the staff interface by keywords in the content description field. I was able to replicate this behavior in the test instance (e.g., searching on the word "newsletters" should bring back this record, but does not: http://test.archivesspace.org/accessions/8). The records are still retrievable when searching on the title, so they do exist in the index. Has anyone else had this problem, or does anyone have a temporary solution for how to bring back this behavior? Thanks, Rachel Maderik Systems and Technology Librarian 501D Preston Library Virginia Military Institute Lexington, VA 24450 540-464-7572 _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From maderikra at vmi.edu Wed Aug 10 10:33:47 2016 From: maderikra at vmi.edu (Maderik, Rachel A) Date: Wed, 10 Aug 2016 14:33:47 +0000 Subject: [Archivesspace_Users_Group] searching accessions in 1.5 In-Reply-To: References: Message-ID: Good to hear, thanks a lot for addressing it. -Rachel From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Brad Westbrook Sent: Wednesday, August 10, 2016 9:09 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] searching accessions in 1.5 Good morning. This is a bug and a bug report has been filed: https://archivesspace.atlassian.net/browse/AR-1545. A pull request for fixing the bug has also been submitted but not yet merged into the application: https://github.com/archivesspace/archivesspace/pull/512. Thanks for bringing attention to this. Brad W. From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Michael G Olson Sent: Tuesday, August 09, 2016 5:12 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] searching accessions in 1.5 Curious to hear what folks say. Thanks for asking Michelle! Michael _________________________ Michael G Olson Service Manager, Born-Digital / Forensics Labs Digital Library Systems and Services mgolson at stanford.edu | 650 308-6538 On Aug 9, 2016, at 1:59 PM, Michelle Paquette > wrote: Just inquiring about Rachel's question from her August 4 email, repeated here: "Since upgrading to 1.5, we've found that accession records are no longer searchable in the staff interface by keywords in the content description field. I was able to replicate this behavior in the test instance (e.g., searching on the word "newsletters" should bring back this record, but does not: http://test.archivesspace.org/accessions/8). The records are still retrievable when searching on the title, so they do exist in the index. Has anyone else had this problem, or does anyone have a temporary solution for how to bring back this behavior?" We haven't moved to 1.5 yet but are looking to do so soon, and this issue with keyword searching on accessions would be a big problem for us. Curious to know whether anyone else who's migrated to 1.5 has experienced this as well and if so if they have a solution. I didn't see any other emails on this topic come through, but it's possible I missed something. Michelle Paquette Cataloging & Metadata Librarian Stanford University Libraries Dept. of Special Collections 425 Broadway, Suite 200 Redwood City, CA 94063 mpaquett at stanford.edu ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Maderik, Rachel A > Sent: Thursday, August 4, 2016 8:01 AM To: 'archivesspace_users_group at lyralists.lyrasis.org' Subject: [Archivesspace_Users_Group] searching accessions in 1.5 Since upgrading to 1.5, we've found that accession records are no longer searchable in the staff interface by keywords in the content description field. I was able to replicate this behavior in the test instance (e.g., searching on the word "newsletters" should bring back this record, but does not: http://test.archivesspace.org/accessions/8). The records are still retrievable when searching on the title, so they do exist in the index. Has anyone else had this problem, or does anyone have a temporary solution for how to bring back this behavior? Thanks, Rachel Maderik Systems and Technology Librarian 501D Preston Library Virginia Military Institute Lexington, VA 24450 540-464-7572 _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From Heather.Klish at tufts.edu Wed Aug 10 12:00:08 2016 From: Heather.Klish at tufts.edu (Klish, Heather J) Date: Wed, 10 Aug 2016 16:00:08 +0000 Subject: [Archivesspace_Users_Group] Setting up LDAP authentication and SSL Message-ID: <70BEEB1EDDA0CF458519422A45AEF5D6D2979D08@SSVMEXDAG01MB01.tufts.ad.tufts.edu> Hi everyone, We're getting ArchivesSpace set up for production and I was wondering if anyone is using LDAP authentication for their frontend (staff) interface and is using SSL - port 443? To get this working, is it just a matter of changing the port number for the frontend and adding the AppConfig[:authentication_sources] stanza in the config file and getting an SSL certificate for the server? Or is there something more complicated that needs to happen? Are you running the entire frontend via https? Thanks in advance, Heather . . . . . . . . . . . . . . . . . . . . . . . . . . . . Heather Klish | Systems Librarian TTS : Library Technology Services Tufts University heather.klish at tufts.edu | 617.627.5853 -------------- next part -------------- An HTML attachment was scrubbed... URL: From ccrist at eastman.org Wed Aug 10 12:02:51 2016 From: ccrist at eastman.org (Cheri Crist) Date: Wed, 10 Aug 2016 12:02:51 -0400 Subject: [Archivesspace_Users_Group] Can't add Top Container from Instances Message-ID: I've created container profiles for our repository, but when I attempt to create an a top container within an instance for an archival object, AS won't allow me to access the container profiles (i.e., nothing happens when I select browse). I figured I could get around this by just creating a new profile from the same menu, but that too does nothing. I noticed that the drop-down arrow for the container profile field is on the left side of the field, which might be a sign that something is amiss. ? Cheri Crist Project Archivist Richard and Ronay Menschel Library George Eastman Museum 900 East Ave. Rochester, NY 14607 ccrist at eastman.org (585)271-3361 ext. 280 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Capture.JPG Type: image/jpeg Size: 112496 bytes Desc: not available URL: From brad.westbrook at lyrasis.org Wed Aug 10 12:09:11 2016 From: brad.westbrook at lyrasis.org (Brad Westbrook) Date: Wed, 10 Aug 2016 16:09:11 +0000 Subject: [Archivesspace_Users_Group] Can't add Top Container from Instances In-Reply-To: References: Message-ID: Hi, Cheri, I can?t confirm that behavior in test.archivesspace.org. Can you? Brad From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Cheri Crist Sent: Wednesday, August 10, 2016 12:03 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Can't add Top Container from Instances I've created container profiles for our repository, but when I attempt to create an a top container within an instance for an archival object, AS won't allow me to access the container profiles (i.e., nothing happens when I select browse). I figured I could get around this by just creating a new profile from the same menu, but that too does nothing. I noticed that the drop-down arrow for the container profile field is on the left side of the field, which might be a sign that something is amiss. [cid:image001.jpg at 01D1F300.44383960] ? Cheri Crist Project Archivist Richard and Ronay Menschel Library George Eastman Museum 900 East Ave. Rochester, NY 14607 ccrist at eastman.org (585)271-3361 ext. 280 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 11654 bytes Desc: image001.jpg URL: From Michael.Bond at mail.wvu.edu Wed Aug 10 13:22:43 2016 From: Michael.Bond at mail.wvu.edu (Michael Bond) Date: Wed, 10 Aug 2016 17:22:43 +0000 Subject: [Archivesspace_Users_Group] Setting up LDAP authentication and SSL In-Reply-To: <70BEEB1EDDA0CF458519422A45AEF5D6D2979D08@SSVMEXDAG01MB01.tufts.ad.tufts.edu> References: <70BEEB1EDDA0CF458519422A45AEF5D6D2979D08@SSVMEXDAG01MB01.tufts.ad.tufts.edu> Message-ID: We run everything behind TLS (ssl), including both staff and public interfaces to archives space. We run archivesspace behind apache, using a proxy, which lets apache handle the certificates. You will need to do something along the lines of this, in your virtual host configuration: ProxyPass / http://localhost:8080/ ProxyPassReverse / http://localhost:8080/ Documentation: https://httpd.apache.org/docs/2.2/mod/mod_proxy.html Michael Bond WVU Libraries Office: 304-293-0340 Mobile: 304-282-0640 ________________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Klish, Heather J Sent: Wednesday, August 10, 2016 12:00 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Setting up LDAP authentication and SSL Hi everyone, We?re getting ArchivesSpace set up for production and I was wondering if anyone is using LDAP authentication for their frontend (staff) interface and is using SSL - port 443? To get this working, is it just a matter of changing the port number for the frontend and adding the AppConfig[:authentication_sources] stanza in the config file and getting an SSL certificate for the server? Or is there something more complicated that needs to happen? Are you running the entire frontend via https? Thanks in advance, Heather . . . . . . . . . . . . . . . . . . . . . . . . . . . . Heather Klish | Systems Librarian TTS : Library Technology Services Tufts University heather.klish at tufts.edu | 617.627.5853 From ccrist at eastman.org Wed Aug 10 13:57:06 2016 From: ccrist at eastman.org (Cheri Crist) Date: Wed, 10 Aug 2016 13:57:06 -0400 Subject: [Archivesspace_Users_Group] Can't add Top Container from Instances In-Reply-To: References: Message-ID: Hi Brad, I'm not sure what you mean... but either way, I couldn't access test.archivesspace.org. Can you explain a little more? Thanks, Cheri Cheri Crist Project Archivist Richard and Ronay Menschel Library George Eastman Museum 900 East Ave. Rochester, NY 14607 ccrist at eastman.org (585)271-3361 ext. 280 On Wed, Aug 10, 2016 at 12:02 PM, Cheri Crist wrote: > I've created container profiles for our repository, but when I attempt to > create an a top container within an instance for an archival object, AS > won't allow me to access the container profiles (i.e., nothing happens when > I select browse). I figured I could get around this by just creating a new > profile from the same menu, but that too does nothing. I noticed that the > drop-down arrow for the container profile field is on the left side of the > field, which might be a sign that something is amiss. > > > ? > > Cheri Crist > Project Archivist > Richard and Ronay Menschel Library > George Eastman Museum > 900 East Ave. > Rochester, NY 14607 > ccrist at eastman.org > (585)271-3361 ext. 280 > -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Capture.JPG Type: image/jpeg Size: 112496 bytes Desc: not available URL: From brad.westbrook at lyrasis.org Wed Aug 10 14:03:25 2016 From: brad.westbrook at lyrasis.org (Brad Westbrook) Date: Wed, 10 Aug 2016 18:03:25 +0000 Subject: [Archivesspace_Users_Group] Can't add Top Container from Instances In-Reply-To: References: Message-ID: Hi, Cheri, http://test.archivesspace.org/ is a version of ASpace online available for testing. You can log on using the ?admin? / ?admin? credential pair. I was not able to replicate there your report as I understood it. I was asking if you could replicate it there. Basically, I am trying to determine if the problem you report is local or general. Please let us know. Brad From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Cheri Crist Sent: Wednesday, August 10, 2016 1:57 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: Re: [Archivesspace_Users_Group] Can't add Top Container from Instances Hi Brad, I'm not sure what you mean... but either way, I couldn't access test.archivesspace.org. Can you explain a little more? Thanks, Cheri Cheri Crist Project Archivist Richard and Ronay Menschel Library George Eastman Museum 900 East Ave. Rochester, NY 14607 ccrist at eastman.org (585)271-3361 ext. 280 On Wed, Aug 10, 2016 at 12:02 PM, Cheri Crist > wrote: I've created container profiles for our repository, but when I attempt to create an a top container within an instance for an archival object, AS won't allow me to access the container profiles (i.e., nothing happens when I select browse). I figured I could get around this by just creating a new profile from the same menu, but that too does nothing. I noticed that the drop-down arrow for the container profile field is on the left side of the field, which might be a sign that something is amiss. [cid:image001.jpg at 01D1F310.39CE1B10] ? Cheri Crist Project Archivist Richard and Ronay Menschel Library George Eastman Museum 900 East Ave. Rochester, NY 14607 ccrist at eastman.org (585)271-3361 ext. 280 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 11630 bytes Desc: image001.jpg URL: From PGalligan at rockarch.org Wed Aug 10 14:17:08 2016 From: PGalligan at rockarch.org (Galligan, Patrick) Date: Wed, 10 Aug 2016 14:17:08 -0400 Subject: [Archivesspace_Users_Group] Can't add Top Container from Instances In-Reply-To: References: Message-ID: Brad, I tested this on our local development installation of 1.51. and couldn?t replicate the issue. I tested it with a resource record/archival component. I?d be interested in hearing if others could. Patrick Galligan Rockefeller Archive Center Assistant Digital Archivist 914-366-6386 From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Brad Westbrook Sent: Wednesday, August 10, 2016 2:03 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Can't add Top Container from Instances Hi, Cheri, http://test.archivesspace.org/ is a version of ASpace online available for testing. You can log on using the ?admin? / ?admin? credential pair. I was not able to replicate there your report as I understood it. I was asking if you could replicate it there. Basically, I am trying to determine if the problem you report is local or general. Please let us know. Brad From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Cheri Crist Sent: Wednesday, August 10, 2016 1:57 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: Re: [Archivesspace_Users_Group] Can't add Top Container from Instances Hi Brad, I'm not sure what you mean... but either way, I couldn't access test.archivesspace.org. Can you explain a little more? Thanks, Cheri Cheri Crist Project Archivist Richard and Ronay Menschel Library George Eastman Museum 900 East Ave. Rochester, NY 14607 ccrist at eastman.org (585)271-3361 ext. 280 On Wed, Aug 10, 2016 at 12:02 PM, Cheri Crist > wrote: I've created container profiles for our repository, but when I attempt to create an a top container within an instance for an archival object, AS won't allow me to access the container profiles (i.e., nothing happens when I select browse). I figured I could get around this by just creating a new profile from the same menu, but that too does nothing. I noticed that the drop-down arrow for the container profile field is on the left side of the field, which might be a sign that something is amiss. [cid:image001.jpg at 01D1F311.E12E3330] ? Cheri Crist Project Archivist Richard and Ronay Menschel Library George Eastman Museum 900 East Ave. Rochester, NY 14607 ccrist at eastman.org (585)271-3361 ext. 280 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 11630 bytes Desc: image001.jpg URL: From Jessica.WagnerWebster at baruch.cuny.edu Wed Aug 10 15:54:54 2016 From: Jessica.WagnerWebster at baruch.cuny.edu (Jessica Wagner Webster) Date: Wed, 10 Aug 2016 19:54:54 +0000 Subject: [Archivesspace_Users_Group] Merging two containers/series Message-ID: Hi all, Is there a way to merge items from two groups into one group? For example: I have a Collection with a Series that has Boxes 1, 3, 5, 7, and 9. At a later date, I ingest the other boxes in that Series: Boxes 2, 4, 6, and 8, by uploading an EAD record. This creates a second record with this Collection and Series, along with the new boxes. If I merge the second record into the original record, I get two series under a single collection header record. Is there any way to actually merge the series listings so boxes 1-9 appear at the same level? (I understand that I can drag and drop the boxes individually, but I?m looking for a way to not do this manually.) Thanks, Jessica Jessica Wagner Webster Digital Initiatives Librarian, Assistant Professor Baruch College, Newman Library 151 East 25th Street, Room 523 New York, NY 10010 (646) 312-1672 Jessica.WagnerWebster at baruch.cuny.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From ccrist at eastman.org Wed Aug 10 16:11:51 2016 From: ccrist at eastman.org (Cheri Crist) Date: Wed, 10 Aug 2016 16:11:51 -0400 Subject: [Archivesspace_Users_Group] Can't add Top Container from Instances In-Reply-To: References: Message-ID: It's definitely not happening in the test environment, so it must be a local issue. Cheri Crist Project Archivist Richard and Ronay Menschel Library George Eastman Museum 900 East Ave. Rochester, NY 14607 ccrist at eastman.org (585)271-3361 ext. 280 On Wed, Aug 10, 2016 at 12:02 PM, Cheri Crist wrote: > I've created container profiles for our repository, but when I attempt to > create an a top container within an instance for an archival object, AS > won't allow me to access the container profiles (i.e., nothing happens when > I select browse). I figured I could get around this by just creating a new > profile from the same menu, but that too does nothing. I noticed that the > drop-down arrow for the container profile field is on the left side of the > field, which might be a sign that something is amiss. > > > ? > > Cheri Crist > Project Archivist > Richard and Ronay Menschel Library > George Eastman Museum > 900 East Ave. > Rochester, NY 14607 > ccrist at eastman.org > (585)271-3361 ext. 280 > -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Capture.JPG Type: image/jpeg Size: 112496 bytes Desc: not available URL: From brad.westbrook at lyrasis.org Wed Aug 10 16:14:25 2016 From: brad.westbrook at lyrasis.org (Brad Westbrook) Date: Wed, 10 Aug 2016 20:14:25 +0000 Subject: [Archivesspace_Users_Group] Can't add Top Container from Instances In-Reply-To: References: Message-ID: Thanks for the update, Cheri. Any other anomalies with your install? Brad From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Cheri Crist Sent: Wednesday, August 10, 2016 4:12 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: Re: [Archivesspace_Users_Group] Can't add Top Container from Instances It's definitely not happening in the test environment, so it must be a local issue. Cheri Crist Project Archivist Richard and Ronay Menschel Library George Eastman Museum 900 East Ave. Rochester, NY 14607 ccrist at eastman.org (585)271-3361 ext. 280 On Wed, Aug 10, 2016 at 12:02 PM, Cheri Crist > wrote: I've created container profiles for our repository, but when I attempt to create an a top container within an instance for an archival object, AS won't allow me to access the container profiles (i.e., nothing happens when I select browse). I figured I could get around this by just creating a new profile from the same menu, but that too does nothing. I noticed that the drop-down arrow for the container profile field is on the left side of the field, which might be a sign that something is amiss. [cid:image001.jpg at 01D1F322.86463240] ? Cheri Crist Project Archivist Richard and Ronay Menschel Library George Eastman Museum 900 East Ave. Rochester, NY 14607 ccrist at eastman.org (585)271-3361 ext. 280 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 11657 bytes Desc: image001.jpg URL: From ccrist at eastman.org Wed Aug 10 16:54:02 2016 From: ccrist at eastman.org (Cheri Crist) Date: Wed, 10 Aug 2016 16:54:02 -0400 Subject: [Archivesspace_Users_Group] Can't add Top Container from Instances In-Reply-To: References: Message-ID: There is one other baffling issue... the pdf output file is showing the date type [inclusive] before EVERY date...even when I've specified that it's a single date. Cheri Crist Project Archivist Richard and Ronay Menschel Library George Eastman Museum 900 East Ave. Rochester, NY 14607 ccrist at eastman.org (585)271-3361 ext. 280 On Wed, Aug 10, 2016 at 4:11 PM, Cheri Crist wrote: > It's definitely not happening in the test environment, so it must be a > local issue. > > Cheri Crist > Project Archivist > Richard and Ronay Menschel Library > George Eastman Museum > 900 East Ave. > Rochester, NY 14607 > ccrist at eastman.org > (585)271-3361 ext. 280 > > On Wed, Aug 10, 2016 at 12:02 PM, Cheri Crist wrote: > >> I've created container profiles for our repository, but when I attempt to >> create an a top container within an instance for an archival object, AS >> won't allow me to access the container profiles (i.e., nothing happens when >> I select browse). I figured I could get around this by just creating a new >> profile from the same menu, but that too does nothing. I noticed that the >> drop-down arrow for the container profile field is on the left side of the >> field, which might be a sign that something is amiss. >> >> >> ? >> >> Cheri Crist >> Project Archivist >> Richard and Ronay Menschel Library >> George Eastman Museum >> 900 East Ave. >> Rochester, NY 14607 >> ccrist at eastman.org >> (585)271-3361 ext. 280 >> > > -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Capture.JPG Type: image/jpeg Size: 112496 bytes Desc: not available URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Capture.JPG Type: image/jpeg Size: 145038 bytes Desc: not available URL: From cfidler at berkeley.edu Wed Aug 10 18:56:16 2016 From: cfidler at berkeley.edu (Christina Fidler) Date: Wed, 10 Aug 2016 15:56:16 -0700 Subject: [Archivesspace_Users_Group] MODS export problems Message-ID: We have a database that uses MODS records exported from Archivists' Toolkit. In testing ArchivesSpace we've recognized significant differences in the MODS markup. Here are some of the issues we've seen: - Not parsing out dates - Subjects are missing - Language value is missing - Creators in elements missing - The file version data are missing I've attached ArchivesSpace and AT files for the same record. I've also confirmed that the record in AS has all of the same data as the AT object. It just isn't marking it up in the MODS record. Is anyone else experiencing this problem? Is this by design or maybe it isn't in this release? I am using AS 1.4.2. Thanks in advance for shedding light on this matter. Christina Fidler Archivist Museum of Vertebrate Zoology University of California, Berkeley -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Aspace-AlexanderAM-v496_mods.xml Type: text/xml Size: 2056 bytes Desc: not available URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: AT-AlexanderAM-v496_mods.xml Type: text/xml Size: 12405 bytes Desc: not available URL: From carrie.daniels at louisville.edu Thu Aug 11 07:57:51 2016 From: carrie.daniels at louisville.edu (carrie.daniels at louisville.edu) Date: Thu, 11 Aug 2016 11:57:51 +0000 Subject: [Archivesspace_Users_Group] searching accessions in 1.5 In-Reply-To: References: Message-ID: <9A1D5C806D42B64E857CE93DFE714EF1010C0E7BA1@exmbx04> Yes, thanks for bringing this back to life -- we are experiencing the same problem, but unfortunately haven't found a fix for it. It is a major issue for us, as well. Carrie Carrie Daniels University Archivist and Director, Archives and Special Collections 400 Ekstrom Library University of Louisville Louisville, KY 40292 (502) 852-6676 From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Michael G Olson Sent: Tuesday, August 09, 2016 5:12 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] searching accessions in 1.5 Curious to hear what folks say. Thanks for asking Michelle! Michael _________________________ Michael G Olson Service Manager, Born-Digital / Forensics Labs Digital Library Systems and Services mgolson at stanford.edu | 650 308-6538 On Aug 9, 2016, at 1:59 PM, Michelle Paquette > wrote: Just inquiring about Rachel's question from her August 4 email, repeated here: "Since upgrading to 1.5, we've found that accession records are no longer searchable in the staff interface by keywords in the content description field. I was able to replicate this behavior in the test instance (e.g., searching on the word "newsletters" should bring back this record, but does not: http://test.archivesspace.org/accessions/8). The records are still retrievable when searching on the title, so they do exist in the index. Has anyone else had this problem, or does anyone have a temporary solution for how to bring back this behavior?" We haven't moved to 1.5 yet but are looking to do so soon, and this issue with keyword searching on accessions would be a big problem for us. Curious to know whether anyone else who's migrated to 1.5 has experienced this as well and if so if they have a solution. I didn't see any other emails on this topic come through, but it's possible I missed something. Michelle Paquette Cataloging & Metadata Librarian Stanford University Libraries Dept. of Special Collections 425 Broadway, Suite 200 Redwood City, CA 94063 mpaquett at stanford.edu ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Maderik, Rachel A > Sent: Thursday, August 4, 2016 8:01 AM To: 'archivesspace_users_group at lyralists.lyrasis.org' Subject: [Archivesspace_Users_Group] searching accessions in 1.5 Since upgrading to 1.5, we've found that accession records are no longer searchable in the staff interface by keywords in the content description field. I was able to replicate this behavior in the test instance (e.g., searching on the word "newsletters" should bring back this record, but does not: http://test.archivesspace.org/accessions/8). The records are still retrievable when searching on the title, so they do exist in the index. Has anyone else had this problem, or does anyone have a temporary solution for how to bring back this behavior? Thanks, Rachel Maderik Systems and Technology Librarian 501D Preston Library Virginia Military Institute Lexington, VA 24450 540-464-7572 _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From carrie.daniels at louisville.edu Thu Aug 11 08:24:08 2016 From: carrie.daniels at louisville.edu (carrie.daniels at louisville.edu) Date: Thu, 11 Aug 2016 12:24:08 +0000 Subject: [Archivesspace_Users_Group] searching accessions in 1.5 In-Reply-To: <9A1D5C806D42B64E857CE93DFE714EF1010C0E7BA1@exmbx04> References: <9A1D5C806D42B64E857CE93DFE714EF1010C0E7BA1@exmbx04> Message-ID: <9A1D5C806D42B64E857CE93DFE714EF1010C0E7E1A@exmbx04> Sorry - I just saw the note that help is on the way. My email was a little slow to load this morning! Carrie From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of carrie.daniels at louisville.edu Sent: Thursday, August 11, 2016 7:58 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] searching accessions in 1.5 Yes, thanks for bringing this back to life -- we are experiencing the same problem, but unfortunately haven't found a fix for it. It is a major issue for us, as well. Carrie Carrie Daniels University Archivist and Director, Archives and Special Collections 400 Ekstrom Library University of Louisville Louisville, KY 40292 (502) 852-6676 From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Michael G Olson Sent: Tuesday, August 09, 2016 5:12 PM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] searching accessions in 1.5 Curious to hear what folks say. Thanks for asking Michelle! Michael _________________________ Michael G Olson Service Manager, Born-Digital / Forensics Labs Digital Library Systems and Services mgolson at stanford.edu | 650 308-6538 On Aug 9, 2016, at 1:59 PM, Michelle Paquette > wrote: Just inquiring about Rachel's question from her August 4 email, repeated here: "Since upgrading to 1.5, we've found that accession records are no longer searchable in the staff interface by keywords in the content description field. I was able to replicate this behavior in the test instance (e.g., searching on the word "newsletters" should bring back this record, but does not: http://test.archivesspace.org/accessions/8). The records are still retrievable when searching on the title, so they do exist in the index. Has anyone else had this problem, or does anyone have a temporary solution for how to bring back this behavior?" We haven't moved to 1.5 yet but are looking to do so soon, and this issue with keyword searching on accessions would be a big problem for us. Curious to know whether anyone else who's migrated to 1.5 has experienced this as well and if so if they have a solution. I didn't see any other emails on this topic come through, but it's possible I missed something. Michelle Paquette Cataloging & Metadata Librarian Stanford University Libraries Dept. of Special Collections 425 Broadway, Suite 200 Redwood City, CA 94063 mpaquett at stanford.edu ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Maderik, Rachel A > Sent: Thursday, August 4, 2016 8:01 AM To: 'archivesspace_users_group at lyralists.lyrasis.org' Subject: [Archivesspace_Users_Group] searching accessions in 1.5 Since upgrading to 1.5, we've found that accession records are no longer searchable in the staff interface by keywords in the content description field. I was able to replicate this behavior in the test instance (e.g., searching on the word "newsletters" should bring back this record, but does not: http://test.archivesspace.org/accessions/8). The records are still retrievable when searching on the title, so they do exist in the index. Has anyone else had this problem, or does anyone have a temporary solution for how to bring back this behavior? Thanks, Rachel Maderik Systems and Technology Librarian 501D Preston Library Virginia Military Institute Lexington, VA 24450 540-464-7572 _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From smpinard at buffalo.edu Thu Aug 11 11:51:49 2016 From: smpinard at buffalo.edu (Pinard, Sarah) Date: Thu, 11 Aug 2016 15:51:49 +0000 Subject: [Archivesspace_Users_Group] Can't add Top Container from Instances Message-ID: <2eaaad92ad7941c0924049e5689f3bcd@MBX-NR2.itorg.ad.buffalo.edu> Cheri, We are experiencing the same issue (inclusive date types showing in the PDF export, when in fact these are single dates). We just updated to version 1.5.1. -Sarah Sarah Pinard, CA Processing Archivist The University Archives University at Buffalo 420 Capen Hall Buffalo, NY 14260-1674 (716) 645-1362 http://library.buffalo.edu/archives/ From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Cheri Crist Sent: Wednesday, August 10, 2016 4:54 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: Re: [Archivesspace_Users_Group] Can't add Top Container from Instances There is one other baffling issue... the pdf output file is showing the date type [inclusive] before EVERY date...even when I've specified that it's a single date. Cheri Crist Project Archivist Richard and Ronay Menschel Library George Eastman Museum 900 East Ave. Rochester, NY 14607 ccrist at eastman.org (585)271-3361 ext. 280 On Wed, Aug 10, 2016 at 4:11 PM, Cheri Crist > wrote: It's definitely not happening in the test environment, so it must be a local issue. Cheri Crist Project Archivist Richard and Ronay Menschel Library George Eastman Museum 900 East Ave. Rochester, NY 14607 ccrist at eastman.org (585)271-3361 ext. 280 On Wed, Aug 10, 2016 at 12:02 PM, Cheri Crist > wrote: I've created container profiles for our repository, but when I attempt to create an a top container within an instance for an archival object, AS won't allow me to access the container profiles (i.e., nothing happens when I select browse). I figured I could get around this by just creating a new profile from the same menu, but that too does nothing. I noticed that the drop-down arrow for the container profile field is on the left side of the field, which might be a sign that something is amiss. [cid:image002.jpg at 01D1F3C6.BBBA06A0] ? Cheri Crist Project Archivist Richard and Ronay Menschel Library George Eastman Museum 900 East Ave. Rochester, NY 14607 ccrist at eastman.org (585)271-3361 ext. 280 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 11563 bytes Desc: image002.jpg URL: From christine.dibella at lyrasis.org Thu Aug 11 12:07:26 2016 From: christine.dibella at lyrasis.org (Christine Di Bella) Date: Thu, 11 Aug 2016 16:07:26 +0000 Subject: [Archivesspace_Users_Group] inclusive date issue on PDF export Message-ID: Hi Sarah or Cheri, This could be a stylesheet issue. Would you please send screenshots of what the date subrecords look like for some of these resource components on the staff side, and the corresponding PDF that includes them? I just want to see how they?re entered into ArchivesSpace. Thanks, Christine Christine Di Bella Community Outreach Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 cdibella13 (Skype) [cid:image003.png at 01CE734E.FD759D30] From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Pinard, Sarah Sent: Thursday, August 11, 2016 11:52 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Can't add Top Container from Instances Cheri, We are experiencing the same issue (inclusive date types showing in the PDF export, when in fact these are single dates). We just updated to version 1.5.1. -Sarah Sarah Pinard, CA Processing Archivist The University Archives University at Buffalo 420 Capen Hall Buffalo, NY 14260-1674 (716) 645-1362 http://library.buffalo.edu/archives/ From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Cheri Crist Sent: Wednesday, August 10, 2016 4:54 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: Re: [Archivesspace_Users_Group] Can't add Top Container from Instances There is one other baffling issue... the pdf output file is showing the date type [inclusive] before EVERY date...even when I've specified that it's a single date. Cheri Crist Project Archivist Richard and Ronay Menschel Library George Eastman Museum 900 East Ave. Rochester, NY 14607 ccrist at eastman.org (585)271-3361 ext. 280 On Wed, Aug 10, 2016 at 4:11 PM, Cheri Crist > wrote: It's definitely not happening in the test environment, so it must be a local issue. Cheri Crist Project Archivist Richard and Ronay Menschel Library George Eastman Museum 900 East Ave. Rochester, NY 14607 ccrist at eastman.org (585)271-3361 ext. 280 On Wed, Aug 10, 2016 at 12:02 PM, Cheri Crist > wrote: I've created container profiles for our repository, but when I attempt to create an a top container within an instance for an archival object, AS won't allow me to access the container profiles (i.e., nothing happens when I select browse). I figured I could get around this by just creating a new profile from the same menu, but that too does nothing. I noticed that the drop-down arrow for the container profile field is on the left side of the field, which might be a sign that something is amiss. [cid:image002.jpg at 01D1F3C8.B5347DE0] ? Cheri Crist Project Archivist Richard and Ronay Menschel Library George Eastman Museum 900 East Ave. Rochester, NY 14607 ccrist at eastman.org (585)271-3361 ext. 280 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 7645 bytes Desc: image001.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 11563 bytes Desc: image002.jpg URL: From francis.lapka at yale.edu Thu Aug 11 13:00:37 2016 From: francis.lapka at yale.edu (Lapka, Francis) Date: Thu, 11 Aug 2016 17:00:37 +0000 Subject: [Archivesspace_Users_Group] marcxml exporter plugin Message-ID: As one component of a larger project at Yale, I am considering a review of ArchiveSpace?s MARCXML exporter, with the intention of recommending changes to the spec so that it is in full compliance with descriptive conventions in MARC. As noted in the thread below, there are ?issues? ? at a glance, quite a few. I?m aware that some issues are registered in JIRA (e.g., AR-1189, AR-1187, ?). The goal would be to draft a document that comprehensively and precisely documents how AS should map to MARC, for all AS ?Resource? fields. Questions: 1. Are there any human-readable documents that already specify the mapping from AS to MARCXML (something other than the export_marc_spec.rb that I find on Github)? 2. Is anyone else undertaking a similar project (I?d be happy to spare myself the trouble)? 3. Bonus question: Is anyone planning/devising a spec for mapping from AS to BIBFRAME 2.0? Answers to any of these questions would be much appreciated. Best, Francis Francis Lapka ? Catalog Librarian Dept. of Rare Books and Manuscripts Yale Center for British Art 203.432.9672 ? francis.lapka at yale.edu ________________________________ Susan Luftschein luftsche at usc.edu Fri Mar 4 16:36:10 EST 2016 * Previous message: [Archivesspace_Users_Group] marcxml - OCLC and Symphony (catalog database) * Next message: [Archivesspace_Users_Group] marcxml - OCLC and Symphony (catalog database) Hi Johna, I do it all the time. You can export a resource record as MARCXML. You do it through the Export tab in the top level of the resource record. I do use OCLC Connexion to catalog, so if that?s what you want to do you have to transform the xml file into MARC21 format. Terry Reese?s MarcEdit program (free) will allow you to do that. Then you can just import the transformed MARC record into Connexion. Be aware that there are still some mapping issues with ASpace elements and MARC fields, so you definitely have to do some manual editing. Hope this helps, Sue Sue Luftschein Archival and Metadata Librarian USC Libraries Special Collections University of Southern California Doheny Memorial Library 3550 Trousdale Parkway, Room 207 Los Angeles, CA 90089-0189 tel:213-740-4046 fax:213-740-2343 luftsche at usc.edu> From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Johna L Von Behrens Sent: Friday, March 04, 2016 12:48 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] marcxml - OCLC and Symphony (catalog database) Good afternoon AS Users, We have records in AS that we would like to export and put into OCLC and our catalog. Has anyone exported a marcxml record and then imported it into OCLC and/or their catalog? If so, do you have instructions or a workflow? I am not a cataloger so excuse me if I am not using the correct terminology ? Have a wonderful weekend! Johna Von Behrens, MLIS, CA, MSEd University Archivist and Records Manager East Texas Research Center Stephen F. Austin State University PO Box 13055 SFA Station Nacogdoches, TX 75962 Phone 936.468.1536 Fax 936.468.7610 The views and opinions expressed in this message are my own and do not necessarily reflect the views and opinions of Stephen F. Austin State University, its Board of Regents, or the State of Texas. -------------- next part -------------- An HTML attachment was scrubbed... URL: From sdm7g at eservices.virginia.edu Thu Aug 11 13:06:19 2016 From: sdm7g at eservices.virginia.edu (Majewski, Steven Dennis (sdm7g)) Date: Thu, 11 Aug 2016 17:06:19 +0000 Subject: [Archivesspace_Users_Group] marcxml exporter plugin In-Reply-To: References: Message-ID: <0269F401-8AFF-4640-A5BC-19AB002DCCB2@eservices.virginia.edu> > On Aug 11, 2016, at 1:00 PM, Lapka, Francis wrote: > > As one component of a larger project at Yale, I am considering a review of ArchiveSpace?s MARCXML exporter, with the intention of recommending changes to the spec so that it is in full compliance with descriptive conventions in MARC. As noted in the thread below, there are ?issues? ? at a glance, quite a few. I?m aware that some issues are registered in JIRA (e.g., AR-1189, AR-1187, ?). The goal would be to draft a document that comprehensively and precisely documents how AS should map to MARC, for all AS ?Resource? fields. > > Questions: > 1. Are there any human-readable documents that already specify the mapping from AS to MARCXML (something other than the export_marc_spec.rb that I find on Github)? See: http://archivesspace.org/sites/default/files/MARCXML-Import-Export-Mapping-20130715.xlsx on page: http://archivesspace.org/importexport > 2. Is anyone else undertaking a similar project (I?d be happy to spare myself the trouble)? > 3. Bonus question: Is anyone planning/devising a spec for mapping from AS to BIBFRAME 2.0? > > Answers to any of these questions would be much appreciated. > > Best, > Francis > > > Francis Lapka ? Catalog Librarian > Dept. of Rare Books and Manuscripts > Yale Center for British Art > 203.432.9672 ? francis.lapka at yale.edu > > > > > > Susan Luftschein luftsche at usc.edu > Fri Mar 4 16:36:10 EST 2016 > ? Previous message: [Archivesspace_Users_Group] marcxml - OCLC and Symphony (catalog database) > ? Next message: [Archivesspace_Users_Group] marcxml - OCLC and Symphony (catalog database) > Hi Johna, > > I do it all the time. You can export a resource record as MARCXML. You do it through the Export tab in the top level of the resource record. I do use OCLC Connexion to catalog, so if that?s what you want to do you have to transform the xml file into MARC21 format. Terry Reese?s MarcEdit program (free) will allow you to do that. Then you can just import the transformed MARC record into Connexion. > > Be aware that there are still some mapping issues with ASpace elements and MARC fields, so you definitely have to do some manual editing. > > Hope this helps, > Sue > > Sue Luftschein > Archival and Metadata Librarian > USC Libraries Special Collections > University of Southern California > Doheny Memorial Library > 3550 Trousdale Parkway, Room 207 > Los Angeles, CA 90089-0189 > tel:213-740-4046 > fax:213-740-2343 > luftsche at usc.edu > > From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Johna L Von Behrens > Sent: Friday, March 04, 2016 12:48 PM > To: Archivesspace Users Group > Subject: [Archivesspace_Users_Group] marcxml - OCLC and Symphony (catalog database) > > Good afternoon AS Users, > > We have records in AS that we would like to export and put into OCLC and our catalog. > > Has anyone exported a marcxml record and then imported it into OCLC and/or their catalog? > > If so, do you have instructions or a workflow? > > I am not a cataloger so excuse me if I am not using the correct terminology ? > > Have a wonderful weekend! > > Johna Von Behrens, MLIS, CA, MSEd > University Archivist and Records Manager > East Texas Research Center > Stephen F. Austin State University > PO Box 13055 SFA Station > Nacogdoches, TX 75962 > Phone 936.468.1536 > Fax 936.468.7610 > > The views and opinions expressed in this message are my own and do not necessarily reflect the views and opinions of > Stephen F. Austin State University, its Board of Regents, or the State of Texas. > > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group From brad.westbrook at lyrasis.org Thu Aug 11 13:46:05 2016 From: brad.westbrook at lyrasis.org (Brad Westbrook) Date: Thu, 11 Aug 2016 17:46:05 +0000 Subject: [Archivesspace_Users_Group] marcxml exporter plugin In-Reply-To: References: Message-ID: Hi, Francis, In response to your first question below, there is a ASpace MARCXML import / export map at http://www.archivesspace.org/importexport. This was the basis for the exporter you note. Glad to hear you are undertaking this. The BIBFRAME tack would be very useful, I suspect. Brad W. From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Lapka, Francis Sent: Thursday, August 11, 2016 1:01 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] marcxml exporter plugin As one component of a larger project at Yale, I am considering a review of ArchiveSpace?s MARCXML exporter, with the intention of recommending changes to the spec so that it is in full compliance with descriptive conventions in MARC. As noted in the thread below, there are ?issues? ? at a glance, quite a few. I?m aware that some issues are registered in JIRA (e.g., AR-1189, AR-1187, ?). The goal would be to draft a document that comprehensively and precisely documents how AS should map to MARC, for all AS ?Resource? fields. Questions: 1. Are there any human-readable documents that already specify the mapping from AS to MARCXML (something other than the export_marc_spec.rb that I find on Github)? 2. Is anyone else undertaking a similar project (I?d be happy to spare myself the trouble)? 3. Bonus question: Is anyone planning/devising a spec for mapping from AS to BIBFRAME 2.0? Answers to any of these questions would be much appreciated. Best, Francis Francis Lapka ? Catalog Librarian Dept. of Rare Books and Manuscripts Yale Center for British Art 203.432.9672 ? francis.lapka at yale.edu ________________________________ Susan Luftschein luftsche at usc.edu Fri Mar 4 16:36:10 EST 2016 * Previous message: [Archivesspace_Users_Group] marcxml - OCLC and Symphony (catalog database) * Next message: [Archivesspace_Users_Group] marcxml - OCLC and Symphony (catalog database) Hi Johna, I do it all the time. You can export a resource record as MARCXML. You do it through the Export tab in the top level of the resource record. I do use OCLC Connexion to catalog, so if that?s what you want to do you have to transform the xml file into MARC21 format. Terry Reese?s MarcEdit program (free) will allow you to do that. Then you can just import the transformed MARC record into Connexion. Be aware that there are still some mapping issues with ASpace elements and MARC fields, so you definitely have to do some manual editing. Hope this helps, Sue Sue Luftschein Archival and Metadata Librarian USC Libraries Special Collections University of Southern California Doheny Memorial Library 3550 Trousdale Parkway, Room 207 Los Angeles, CA 90089-0189 tel:213-740-4046 fax:213-740-2343 luftsche at usc.edu> From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Johna L Von Behrens Sent: Friday, March 04, 2016 12:48 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] marcxml - OCLC and Symphony (catalog database) Good afternoon AS Users, We have records in AS that we would like to export and put into OCLC and our catalog. Has anyone exported a marcxml record and then imported it into OCLC and/or their catalog? If so, do you have instructions or a workflow? I am not a cataloger so excuse me if I am not using the correct terminology ? Have a wonderful weekend! Johna Von Behrens, MLIS, CA, MSEd University Archivist and Records Manager East Texas Research Center Stephen F. Austin State University PO Box 13055 SFA Station Nacogdoches, TX 75962 Phone 936.468.1536 Fax 936.468.7610 The views and opinions expressed in this message are my own and do not necessarily reflect the views and opinions of Stephen F. Austin State University, its Board of Regents, or the State of Texas. -------------- next part -------------- An HTML attachment was scrubbed... URL: From noah.huffman at duke.edu Thu Aug 11 13:54:03 2016 From: noah.huffman at duke.edu (Noah Huffman) Date: Thu, 11 Aug 2016 17:54:03 +0000 Subject: [Archivesspace_Users_Group] marcxml exporter plugin In-Reply-To: References: Message-ID: Hi Francis, The spreadsheet Steven shared is the primary ASpace MARCXML import/export mapping document. At Duke, we undertook a small project to write a plugin to customize the MARCXML exporter to align more closely with our existing manuscript cataloging practices. As part of that project, we put together a mapping spreadsheet of sorts that compares the default ASpace MARC export with the MARC we create natively. Here is a link to that sheet: https://docs.google.com/spreadsheets/d/1OcnmC-QJIlIv3uN--wr8we50EAxM_566xpj7Vd1wr2w/edit?usp=sharing Most of what?s included in the sheet is very specific to our institution, but it does identify some larger MARCXML export issues, especially syntax and punctuation issues. This spreadsheet is in no way exhaustive and exists just to help us identify changes we needed to make in our MARC export plugin. I?d love to see a more comprehensive mapping document that outlines how ASpace fields should map to MARC. I expect that the ?ideal? mappings might vary slightly by institution, but such a document would be a good starting place for identifying and prioritizing changes needed to the ASpace MARC importers and exporters. -Noah From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Lapka, Francis Sent: Thursday, August 11, 2016 1:01 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] marcxml exporter plugin As one component of a larger project at Yale, I am considering a review of ArchiveSpace?s MARCXML exporter, with the intention of recommending changes to the spec so that it is in full compliance with descriptive conventions in MARC. As noted in the thread below, there are ?issues? ? at a glance, quite a few. I?m aware that some issues are registered in JIRA (e.g., AR-1189, AR-1187, ?). The goal would be to draft a document that comprehensively and precisely documents how AS should map to MARC, for all AS ?Resource? fields. Questions: 1. Are there any human-readable documents that already specify the mapping from AS to MARCXML (something other than the export_marc_spec.rb that I find on Github)? 2. Is anyone else undertaking a similar project (I?d be happy to spare myself the trouble)? 3. Bonus question: Is anyone planning/devising a spec for mapping from AS to BIBFRAME 2.0? Answers to any of these questions would be much appreciated. Best, Francis Francis Lapka ? Catalog Librarian Dept. of Rare Books and Manuscripts Yale Center for British Art 203.432.9672 ? francis.lapka at yale.edu ________________________________ Susan Luftschein luftsche at usc.edu Fri Mar 4 16:36:10 EST 2016 * Previous message: [Archivesspace_Users_Group] marcxml - OCLC and Symphony (catalog database) * Next message: [Archivesspace_Users_Group] marcxml - OCLC and Symphony (catalog database) Hi Johna, I do it all the time. You can export a resource record as MARCXML. You do it through the Export tab in the top level of the resource record. I do use OCLC Connexion to catalog, so if that?s what you want to do you have to transform the xml file into MARC21 format. Terry Reese?s MarcEdit program (free) will allow you to do that. Then you can just import the transformed MARC record into Connexion. Be aware that there are still some mapping issues with ASpace elements and MARC fields, so you definitely have to do some manual editing. Hope this helps, Sue Sue Luftschein Archival and Metadata Librarian USC Libraries Special Collections University of Southern California Doheny Memorial Library 3550 Trousdale Parkway, Room 207 Los Angeles, CA 90089-0189 tel:213-740-4046 fax:213-740-2343 luftsche at usc.edu> From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Johna L Von Behrens Sent: Friday, March 04, 2016 12:48 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] marcxml - OCLC and Symphony (catalog database) Good afternoon AS Users, We have records in AS that we would like to export and put into OCLC and our catalog. Has anyone exported a marcxml record and then imported it into OCLC and/or their catalog? If so, do you have instructions or a workflow? I am not a cataloger so excuse me if I am not using the correct terminology ? Have a wonderful weekend! Johna Von Behrens, MLIS, CA, MSEd University Archivist and Records Manager East Texas Research Center Stephen F. Austin State University PO Box 13055 SFA Station Nacogdoches, TX 75962 Phone 936.468.1536 Fax 936.468.7610 The views and opinions expressed in this message are my own and do not necessarily reflect the views and opinions of Stephen F. Austin State University, its Board of Regents, or the State of Texas. -------------- next part -------------- An HTML attachment was scrubbed... URL: From francis.lapka at yale.edu Thu Aug 11 13:54:12 2016 From: francis.lapka at yale.edu (Lapka, Francis) Date: Thu, 11 Aug 2016 17:54:12 +0000 Subject: [Archivesspace_Users_Group] marcxml exporter plugin Message-ID: Thank you Steven. That file is precisely what I hoped to find. It looks like AS code deviates from the mapping described in the Excel file (perhaps because of changes made in the intervening three years?). To name one example, the exporter maps values for language of the resource to MARCXML fields 040 $b and 049 $a ? which is an error (for 040 $b, at least). Such mappings are not described in the 2013 Excel file. I assume the mapping is the outcome of lines 631-634 in export_marc_spec.rb: it "maps resource language code to 040$b and 049$a" do @marc.at("datafield[@tag='040'][@ind1='0'][@ind2=' ']/subfield[@code='b']").should have_inner_text(@resource.language) @marc.at("datafield[@tag='049'][@ind1='0'][@ind2=' ']/subfield[@code='a']").should have_inner_text(@resource.language) end So probably it?s fair to say that we don?t have a human-readable mapping that reflects the performance of the current AS MARC exporter? Perhaps my goal should be to revise the Excel file to reflect changes made? Francis ________________________________ Majewski, Steven Dennis (sdm7g) sdm7g at eservices.virginia.edu Thu Aug 11 13:06:19 EDT 2016 See: http://archivesspace.org/sites/default/files/MARCXML-Import-Export-Mapping-20130715.xlsx on page: http://archivesspace.org/importexport From: Lapka, Francis Sent: Thursday, August 11, 2016 1:01 PM To: 'archivesspace_users_group at lyralists.lyrasis.org' Subject: marcxml exporter plugin As one component of a larger project at Yale, I am considering a review of ArchiveSpace?s MARCXML exporter, with the intention of recommending changes to the spec so that it is in full compliance with descriptive conventions in MARC. As noted in the thread below, there are ?issues? ? at a glance, quite a few. I?m aware that some issues are registered in JIRA (e.g., AR-1189, AR-1187, ?). The goal would be to draft a document that comprehensively and precisely documents how AS should map to MARC, for all AS ?Resource? fields. Questions: 1. Are there any human-readable documents that already specify the mapping from AS to MARCXML (something other than the export_marc_spec.rb that I find on Github)? 2. Is anyone else undertaking a similar project (I?d be happy to spare myself the trouble)? 3. Bonus question: Is anyone planning/devising a spec for mapping from AS to BIBFRAME 2.0? Answers to any of these questions would be much appreciated. Best, Francis Francis Lapka ? Catalog Librarian Dept. of Rare Books and Manuscripts Yale Center for British Art 203.432.9672 ? francis.lapka at yale.edu ________________________________ Susan Luftschein luftsche at usc.edu Fri Mar 4 16:36:10 EST 2016 * Previous message: [Archivesspace_Users_Group] marcxml - OCLC and Symphony (catalog database) * Next message: [Archivesspace_Users_Group] marcxml - OCLC and Symphony (catalog database) Hi Johna, I do it all the time. You can export a resource record as MARCXML. You do it through the Export tab in the top level of the resource record. I do use OCLC Connexion to catalog, so if that?s what you want to do you have to transform the xml file into MARC21 format. Terry Reese?s MarcEdit program (free) will allow you to do that. Then you can just import the transformed MARC record into Connexion. Be aware that there are still some mapping issues with ASpace elements and MARC fields, so you definitely have to do some manual editing. Hope this helps, Sue Sue Luftschein Archival and Metadata Librarian USC Libraries Special Collections University of Southern California Doheny Memorial Library 3550 Trousdale Parkway, Room 207 Los Angeles, CA 90089-0189 tel:213-740-4046 fax:213-740-2343 luftsche at usc.edu> From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Johna L Von Behrens Sent: Friday, March 04, 2016 12:48 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] marcxml - OCLC and Symphony (catalog database) Good afternoon AS Users, We have records in AS that we would like to export and put into OCLC and our catalog. Has anyone exported a marcxml record and then imported it into OCLC and/or their catalog? If so, do you have instructions or a workflow? I am not a cataloger so excuse me if I am not using the correct terminology ? Have a wonderful weekend! Johna Von Behrens, MLIS, CA, MSEd University Archivist and Records Manager East Texas Research Center Stephen F. Austin State University PO Box 13055 SFA Station Nacogdoches, TX 75962 Phone 936.468.1536 Fax 936.468.7610 The views and opinions expressed in this message are my own and do not necessarily reflect the views and opinions of Stephen F. Austin State University, its Board of Regents, or the State of Texas. -------------- next part -------------- An HTML attachment was scrubbed... URL: From brad.westbrook at lyrasis.org Thu Aug 11 14:03:26 2016 From: brad.westbrook at lyrasis.org (Brad Westbrook) Date: Thu, 11 Aug 2016 18:03:26 +0000 Subject: [Archivesspace_Users_Group] marcxml exporter plugin In-Reply-To: References: Message-ID: Hi, Francis, I think some deviations from the base MARCXML map occurred before the 1.0 release and some subsequently. None of the deviations were documented in user stories but not in the base map. I would think the goal would be to construct a human readable map that indicates how AS should export to MARCXML, and import MARCXML, and the update the importers/exporters accordingly. Brad From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Lapka, Francis Sent: Thursday, August 11, 2016 1:54 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: Re: [Archivesspace_Users_Group] marcxml exporter plugin Thank you Steven. That file is precisely what I hoped to find. It looks like AS code deviates from the mapping described in the Excel file (perhaps because of changes made in the intervening three years?). To name one example, the exporter maps values for language of the resource to MARCXML fields 040 $b and 049 $a ? which is an error (for 040 $b, at least). Such mappings are not described in the 2013 Excel file. I assume the mapping is the outcome of lines 631-634 in export_marc_spec.rb: it "maps resource language code to 040$b and 049$a" do @marc.at("datafield[@tag='040'][@ind1='0'][@ind2=' ']/subfield[@code='b']").should have_inner_text(@resource.language) @marc.at("datafield[@tag='049'][@ind1='0'][@ind2=' ']/subfield[@code='a']").should have_inner_text(@resource.language) end So probably it?s fair to say that we don?t have a human-readable mapping that reflects the performance of the current AS MARC exporter? Perhaps my goal should be to revise the Excel file to reflect changes made? Francis ________________________________ Majewski, Steven Dennis (sdm7g) sdm7g at eservices.virginia.edu Thu Aug 11 13:06:19 EDT 2016 See: http://archivesspace.org/sites/default/files/MARCXML-Import-Export-Mapping-20130715.xlsx on page: http://archivesspace.org/importexport From: Lapka, Francis Sent: Thursday, August 11, 2016 1:01 PM To: 'archivesspace_users_group at lyralists.lyrasis.org' > Subject: marcxml exporter plugin As one component of a larger project at Yale, I am considering a review of ArchiveSpace?s MARCXML exporter, with the intention of recommending changes to the spec so that it is in full compliance with descriptive conventions in MARC. As noted in the thread below, there are ?issues? ? at a glance, quite a few. I?m aware that some issues are registered in JIRA (e.g., AR-1189, AR-1187, ?). The goal would be to draft a document that comprehensively and precisely documents how AS should map to MARC, for all AS ?Resource? fields. Questions: 1. Are there any human-readable documents that already specify the mapping from AS to MARCXML (something other than the export_marc_spec.rb that I find on Github)? 2. Is anyone else undertaking a similar project (I?d be happy to spare myself the trouble)? 3. Bonus question: Is anyone planning/devising a spec for mapping from AS to BIBFRAME 2.0? Answers to any of these questions would be much appreciated. Best, Francis Francis Lapka ? Catalog Librarian Dept. of Rare Books and Manuscripts Yale Center for British Art 203.432.9672 ? francis.lapka at yale.edu ________________________________ Susan Luftschein luftsche at usc.edu Fri Mar 4 16:36:10 EST 2016 * Previous message: [Archivesspace_Users_Group] marcxml - OCLC and Symphony (catalog database) * Next message: [Archivesspace_Users_Group] marcxml - OCLC and Symphony (catalog database) Hi Johna, I do it all the time. You can export a resource record as MARCXML. You do it through the Export tab in the top level of the resource record. I do use OCLC Connexion to catalog, so if that?s what you want to do you have to transform the xml file into MARC21 format. Terry Reese?s MarcEdit program (free) will allow you to do that. Then you can just import the transformed MARC record into Connexion. Be aware that there are still some mapping issues with ASpace elements and MARC fields, so you definitely have to do some manual editing. Hope this helps, Sue Sue Luftschein Archival and Metadata Librarian USC Libraries Special Collections University of Southern California Doheny Memorial Library 3550 Trousdale Parkway, Room 207 Los Angeles, CA 90089-0189 tel:213-740-4046 fax:213-740-2343 luftsche at usc.edu> From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Johna L Von Behrens Sent: Friday, March 04, 2016 12:48 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] marcxml - OCLC and Symphony (catalog database) Good afternoon AS Users, We have records in AS that we would like to export and put into OCLC and our catalog. Has anyone exported a marcxml record and then imported it into OCLC and/or their catalog? If so, do you have instructions or a workflow? I am not a cataloger so excuse me if I am not using the correct terminology ? Have a wonderful weekend! Johna Von Behrens, MLIS, CA, MSEd University Archivist and Records Manager East Texas Research Center Stephen F. Austin State University PO Box 13055 SFA Station Nacogdoches, TX 75962 Phone 936.468.1536 Fax 936.468.7610 The views and opinions expressed in this message are my own and do not necessarily reflect the views and opinions of Stephen F. Austin State University, its Board of Regents, or the State of Texas. -------------- next part -------------- An HTML attachment was scrubbed... URL: From sdm7g at eservices.virginia.edu Thu Aug 11 14:03:58 2016 From: sdm7g at eservices.virginia.edu (Majewski, Steven Dennis (sdm7g)) Date: Thu, 11 Aug 2016 18:03:58 +0000 Subject: [Archivesspace_Users_Group] marcxml exporter plugin In-Reply-To: References: Message-ID: I believe those files were the initial specifications for import/export mappings, and I?m fairly sure they haven?t been updated when the code has changed due to bugs or feature requests. But you may be able to find notes about the changes if you look thru the git logs for those ?*marc*.rb? sources or search Jira or Github issues. ? Steve. > On Aug 11, 2016, at 1:54 PM, Lapka, Francis wrote: > > Thank you Steven. That file is precisely what I hoped to find. > > It looks like AS code deviates from the mapping described in the Excel file (perhaps because of changes made in the intervening three years?). To name one example, the exporter maps values for language of the resource to MARCXML fields 040 $b and 049 $a ? which is an error (for 040 $b, at least). Such mappings are not described in the 2013 Excel file. I assume the mapping is the outcome of lines 631-634 in export_marc_spec.rb: > > it "maps resource language code to 040$b and 049$a" do > @marc.at("datafield[@tag='040'][@ind1='0'][@ind2=' ']/subfield[@code='b']").should have_inner_text(@resource.language) > @marc.at("datafield[@tag='049'][@ind1='0'][@ind2=' ']/subfield[@code='a']").should have_inner_text(@resource.language) > end > > So probably it?s fair to say that we don?t have a human-readable mapping that reflects the performance of the current AS MARC exporter? Perhaps my goal should be to revise the Excel file to reflect changes made? > > Francis > > > > Majewski, Steven Dennis (sdm7g) sdm7g at eservices.virginia.edu > Thu Aug 11 13:06:19 EDT 2016 > > > See: > > http://archivesspace.org/sites/default/files/MARCXML-Import-Export-Mapping-20130715.xlsx > > on page: http://archivesspace.org/importexport > > > From: Lapka, Francis > Sent: Thursday, August 11, 2016 1:01 PM > To: 'archivesspace_users_group at lyralists.lyrasis.org' > Subject: marcxml exporter plugin > > As one component of a larger project at Yale, I am considering a review of ArchiveSpace?s MARCXML exporter, with the intention of recommending changes to the spec so that it is in full compliance with descriptive conventions in MARC. As noted in the thread below, there are ?issues? ? at a glance, quite a few. I?m aware that some issues are registered in JIRA (e.g., AR-1189, AR-1187, ?). The goal would be to draft a document that comprehensively and precisely documents how AS should map to MARC, for all AS ?Resource? fields. > > Questions: > 1. Are there any human-readable documents that already specify the mapping from AS to MARCXML (something other than the export_marc_spec.rb that I find on Github)? > 2. Is anyone else undertaking a similar project (I?d be happy to spare myself the trouble)? > 3. Bonus question: Is anyone planning/devising a spec for mapping from AS to BIBFRAME 2.0? > > Answers to any of these questions would be much appreciated. > > Best, > Francis > > > Francis Lapka ? Catalog Librarian > Dept. of Rare Books and Manuscripts > Yale Center for British Art > 203.432.9672 ? francis.lapka at yale.edu > > > > > > Susan Luftschein luftsche at usc.edu > Fri Mar 4 16:36:10 EST 2016 > ? Previous message: [Archivesspace_Users_Group] marcxml - OCLC and Symphony (catalog database) > ? Next message: [Archivesspace_Users_Group] marcxml - OCLC and Symphony (catalog database) > Hi Johna, > > I do it all the time. You can export a resource record as MARCXML. You do it through the Export tab in the top level of the resource record. I do use OCLC Connexion to catalog, so if that?s what you want to do you have to transform the xml file into MARC21 format. Terry Reese?s MarcEdit program (free) will allow you to do that. Then you can just import the transformed MARC record into Connexion. > > Be aware that there are still some mapping issues with ASpace elements and MARC fields, so you definitely have to do some manual editing. > > Hope this helps, > Sue > > Sue Luftschein > Archival and Metadata Librarian > USC Libraries Special Collections > University of Southern California > Doheny Memorial Library > 3550 Trousdale Parkway, Room 207 > Los Angeles, CA 90089-0189 > tel:213-740-4046 > fax:213-740-2343 > luftsche at usc.edu > > From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Johna L Von Behrens > Sent: Friday, March 04, 2016 12:48 PM > To: Archivesspace Users Group > Subject: [Archivesspace_Users_Group] marcxml - OCLC and Symphony (catalog database) > > Good afternoon AS Users, > > We have records in AS that we would like to export and put into OCLC and our catalog. > > Has anyone exported a marcxml record and then imported it into OCLC and/or their catalog? > > If so, do you have instructions or a workflow? > > I am not a cataloger so excuse me if I am not using the correct terminology ? > > Have a wonderful weekend! > > Johna Von Behrens, MLIS, CA, MSEd > University Archivist and Records Manager > East Texas Research Center > Stephen F. Austin State University > PO Box 13055 SFA Station > Nacogdoches, TX 75962 > Phone 936.468.1536 > Fax 936.468.7610 > > The views and opinions expressed in this message are my own and do not necessarily reflect the views and opinions of > Stephen F. Austin State University, its Board of Regents, or the State of Texas. > > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group From brad.westbrook at lyrasis.org Thu Aug 11 14:07:02 2016 From: brad.westbrook at lyrasis.org (Brad Westbrook) Date: Thu, 11 Aug 2016 18:07:02 +0000 Subject: [Archivesspace_Users_Group] marcxml exporter plugin In-Reply-To: References: Message-ID: That some twisted language. Meant to write ?Some of the deviations were documented in?.? -b From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Brad Westbrook Sent: Thursday, August 11, 2016 2:03 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] marcxml exporter plugin Hi, Francis, I think some deviations from the base MARCXML map occurred before the 1.0 release and some subsequently. None of the deviations were documented in user stories but not in the base map. I would think the goal would be to construct a human readable map that indicates how AS should export to MARCXML, and import MARCXML, and the update the importers/exporters accordingly. Brad From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Lapka, Francis Sent: Thursday, August 11, 2016 1:54 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: Re: [Archivesspace_Users_Group] marcxml exporter plugin Thank you Steven. That file is precisely what I hoped to find. It looks like AS code deviates from the mapping described in the Excel file (perhaps because of changes made in the intervening three years?). To name one example, the exporter maps values for language of the resource to MARCXML fields 040 $b and 049 $a ? which is an error (for 040 $b, at least). Such mappings are not described in the 2013 Excel file. I assume the mapping is the outcome of lines 631-634 in export_marc_spec.rb: it "maps resource language code to 040$b and 049$a" do @marc.at("datafield[@tag='040'][@ind1='0'][@ind2=' ']/subfield[@code='b']").should have_inner_text(@resource.language) @marc.at("datafield[@tag='049'][@ind1='0'][@ind2=' ']/subfield[@code='a']").should have_inner_text(@resource.language) end So probably it?s fair to say that we don?t have a human-readable mapping that reflects the performance of the current AS MARC exporter? Perhaps my goal should be to revise the Excel file to reflect changes made? Francis ________________________________ Majewski, Steven Dennis (sdm7g) sdm7g at eservices.virginia.edu Thu Aug 11 13:06:19 EDT 2016 See: http://archivesspace.org/sites/default/files/MARCXML-Import-Export-Mapping-20130715.xlsx on page: http://archivesspace.org/importexport From: Lapka, Francis Sent: Thursday, August 11, 2016 1:01 PM To: 'archivesspace_users_group at lyralists.lyrasis.org' > Subject: marcxml exporter plugin As one component of a larger project at Yale, I am considering a review of ArchiveSpace?s MARCXML exporter, with the intention of recommending changes to the spec so that it is in full compliance with descriptive conventions in MARC. As noted in the thread below, there are ?issues? ? at a glance, quite a few. I?m aware that some issues are registered in JIRA (e.g., AR-1189, AR-1187, ?). The goal would be to draft a document that comprehensively and precisely documents how AS should map to MARC, for all AS ?Resource? fields. Questions: 1. Are there any human-readable documents that already specify the mapping from AS to MARCXML (something other than the export_marc_spec.rb that I find on Github)? 2. Is anyone else undertaking a similar project (I?d be happy to spare myself the trouble)? 3. Bonus question: Is anyone planning/devising a spec for mapping from AS to BIBFRAME 2.0? Answers to any of these questions would be much appreciated. Best, Francis Francis Lapka ? Catalog Librarian Dept. of Rare Books and Manuscripts Yale Center for British Art 203.432.9672 ? francis.lapka at yale.edu ________________________________ Susan Luftschein luftsche at usc.edu Fri Mar 4 16:36:10 EST 2016 * Previous message: [Archivesspace_Users_Group] marcxml - OCLC and Symphony (catalog database) * Next message: [Archivesspace_Users_Group] marcxml - OCLC and Symphony (catalog database) Hi Johna, I do it all the time. You can export a resource record as MARCXML. You do it through the Export tab in the top level of the resource record. I do use OCLC Connexion to catalog, so if that?s what you want to do you have to transform the xml file into MARC21 format. Terry Reese?s MarcEdit program (free) will allow you to do that. Then you can just import the transformed MARC record into Connexion. Be aware that there are still some mapping issues with ASpace elements and MARC fields, so you definitely have to do some manual editing. Hope this helps, Sue Sue Luftschein Archival and Metadata Librarian USC Libraries Special Collections University of Southern California Doheny Memorial Library 3550 Trousdale Parkway, Room 207 Los Angeles, CA 90089-0189 tel:213-740-4046 fax:213-740-2343 luftsche at usc.edu> From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Johna L Von Behrens Sent: Friday, March 04, 2016 12:48 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] marcxml - OCLC and Symphony (catalog database) Good afternoon AS Users, We have records in AS that we would like to export and put into OCLC and our catalog. Has anyone exported a marcxml record and then imported it into OCLC and/or their catalog? If so, do you have instructions or a workflow? I am not a cataloger so excuse me if I am not using the correct terminology ? Have a wonderful weekend! Johna Von Behrens, MLIS, CA, MSEd University Archivist and Records Manager East Texas Research Center Stephen F. Austin State University PO Box 13055 SFA Station Nacogdoches, TX 75962 Phone 936.468.1536 Fax 936.468.7610 The views and opinions expressed in this message are my own and do not necessarily reflect the views and opinions of Stephen F. Austin State University, its Board of Regents, or the State of Texas. -------------- next part -------------- An HTML attachment was scrubbed... URL: From christine.dibella at lyrasis.org Thu Aug 11 14:15:50 2016 From: christine.dibella at lyrasis.org (Christine Di Bella) Date: Thu, 11 Aug 2016 18:15:50 +0000 Subject: [Archivesspace_Users_Group] inclusive date issue on PDF export In-Reply-To: References: Message-ID: Thanks, Sarah, for forwarding me an example. I checked in 1.5.1 and 1.5.0 and confirmed that the encoding of appears in the EAD when the date type in the staff interface is ?single?, which is the reason it also appears in the PDF. This encoding also appears in the EAD exported from 1.4.2 (and previous versions), but is not as noticeable in the PDF, because something was added to the PDF stylesheet for 1.5.0 that made these dates more prominent. The encoding is actually intentional ? the only values for unitdate type in EAD are ?inclusive? or ?bulk?, so an EAD export from ArchivesSpace (and the PDF that is based on the EAD export), converts a value of ?single? to ?inclusive? in order to be valid EAD. You can see this in the mapping document for EAD imports and exports at http://archivesspace.org/sites/default/files/EAD-Import-Export-Mapping-20130831.xlsx. There is a lingering problem with bulk dates being converted to inclusive dates in the EAD (see https://archivesspace.atlassian.net/browse/AR-1444). Dates with a type of ?bulk? should not be converted to ?inclusive?. So even though this particular issue is not really an error/bug, I do think the new prominence of this set of dates on the PDF may be problematic, and perhaps the EAD/XSLT experts among our community could suggest some solutions. Christine From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Christine Di Bella Sent: Thursday, August 11, 2016 12:07 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] inclusive date issue on PDF export Hi Sarah or Cheri, This could be a stylesheet issue. Would you please send screenshots of what the date subrecords look like for some of these resource components on the staff side, and the corresponding PDF that includes them? I just want to see how they?re entered into ArchivesSpace. Thanks, Christine Christine Di Bella Community Outreach Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 cdibella13 (Skype) [cid:image003.png at 01CE734E.FD759D30] From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Pinard, Sarah Sent: Thursday, August 11, 2016 11:52 AM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Can't add Top Container from Instances Cheri, We are experiencing the same issue (inclusive date types showing in the PDF export, when in fact these are single dates). We just updated to version 1.5.1. -Sarah Sarah Pinard, CA Processing Archivist The University Archives University at Buffalo 420 Capen Hall Buffalo, NY 14260-1674 (716) 645-1362 http://library.buffalo.edu/archives/ From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Cheri Crist Sent: Wednesday, August 10, 2016 4:54 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: Re: [Archivesspace_Users_Group] Can't add Top Container from Instances There is one other baffling issue... the pdf output file is showing the date type [inclusive] before EVERY date...even when I've specified that it's a single date. Cheri Crist Project Archivist Richard and Ronay Menschel Library George Eastman Museum 900 East Ave. Rochester, NY 14607 ccrist at eastman.org (585)271-3361 ext. 280 On Wed, Aug 10, 2016 at 4:11 PM, Cheri Crist > wrote: It's definitely not happening in the test environment, so it must be a local issue. Cheri Crist Project Archivist Richard and Ronay Menschel Library George Eastman Museum 900 East Ave. Rochester, NY 14607 ccrist at eastman.org (585)271-3361 ext. 280 On Wed, Aug 10, 2016 at 12:02 PM, Cheri Crist > wrote: I've created container profiles for our repository, but when I attempt to create an a top container within an instance for an archival object, AS won't allow me to access the container profiles (i.e., nothing happens when I select browse). I figured I could get around this by just creating a new profile from the same menu, but that too does nothing. I noticed that the drop-down arrow for the container profile field is on the left side of the field, which might be a sign that something is amiss. [cid:image002.jpg at 01D1F3D0.E59D3F50] ? Cheri Crist Project Archivist Richard and Ronay Menschel Library George Eastman Museum 900 East Ave. Rochester, NY 14607 ccrist at eastman.org (585)271-3361 ext. 280 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 7645 bytes Desc: image001.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 11563 bytes Desc: image002.jpg URL: From PGalligan at rockarch.org Fri Aug 12 10:25:38 2016 From: PGalligan at rockarch.org (Galligan, Patrick) Date: Fri, 12 Aug 2016 10:25:38 -0400 Subject: [Archivesspace_Users_Group] OAI-PMH? Message-ID: Hi all, I saw this JIRA ticket recently: https://archivesspace.atlassian.net/browse/AR-803 but it looks like it's still unresolved. Can someone confirm that AS does not currently support OAI-PMH for me? Thanks, Patrick Galligan Rockefeller Archive Center Assistant Digital Archivist 914-366-6386 -------------- next part -------------- An HTML attachment was scrubbed... URL: From brad.westbrook at lyrasis.org Fri Aug 12 10:36:28 2016 From: brad.westbrook at lyrasis.org (Brad Westbrook) Date: Fri, 12 Aug 2016 14:36:28 +0000 Subject: [Archivesspace_Users_Group] OAI-PMH? In-Reply-To: References: Message-ID: It does not, Patrick. We have the BYU specification but have not been able to move forward with it. Brad From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Galligan, Patrick Sent: Friday, August 12, 2016 10:26 AM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] OAI-PMH? Hi all, I saw this JIRA ticket recently: https://archivesspace.atlassian.net/browse/AR-803 but it looks like it's still unresolved. Can someone confirm that AS does not currently support OAI-PMH for me? Thanks, Patrick Galligan Rockefeller Archive Center Assistant Digital Archivist 914-366-6386 -------------- next part -------------- An HTML attachment was scrubbed... URL: From PGalligan at rockarch.org Fri Aug 12 10:51:49 2016 From: PGalligan at rockarch.org (Galligan, Patrick) Date: Fri, 12 Aug 2016 10:51:49 -0400 Subject: [Archivesspace_Users_Group] OAI-PMH? In-Reply-To: References: Message-ID: Thanks! Patrick Galligan Rockefeller Archive Center Assistant Digital Archivist 914-366-6386 From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Brad Westbrook Sent: Friday, August 12, 2016 10:36 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] OAI-PMH? It does not, Patrick. We have the BYU specification but have not been able to move forward with it. Brad From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Galligan, Patrick Sent: Friday, August 12, 2016 10:26 AM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] OAI-PMH? Hi all, I saw this JIRA ticket recently: https://archivesspace.atlassian.net/browse/AR-803 but it looks like it's still unresolved. Can someone confirm that AS does not currently support OAI-PMH for me? Thanks, Patrick Galligan Rockefeller Archive Center Assistant Digital Archivist 914-366-6386 -------------- next part -------------- An HTML attachment was scrubbed... URL: From ccrist at eastman.org Mon Aug 15 13:48:48 2016 From: ccrist at eastman.org (Cheri Crist) Date: Mon, 15 Aug 2016 13:48:48 -0400 Subject: [Archivesspace_Users_Group] Subject terms dropped from PDF Message-ID: I noticed that when outputting a pdf, ArchivesSpace drops some of the controlled vocabulary terms. Has that happened to anyone else? Cheri Crist Project Archivist Richard and Ronay Menschel Library George Eastman Museum 900 East Ave. Rochester, NY 14607 ccrist at eastman.org (585)271-3361 ext. 280 -------------- next part -------------- An HTML attachment was scrubbed... URL: From Joshua.D.Shaw at dartmouth.edu Wed Aug 17 07:55:30 2016 From: Joshua.D.Shaw at dartmouth.edu (Joshua D. Shaw) Date: Wed, 17 Aug 2016 11:55:30 +0000 Subject: [Archivesspace_Users_Group] Label Printing in the Browser - What would be useful? Message-ID: Hi all- For those of you who were at the member forum in Atlanta, I briefly mentioned that we had had a plugin developed for us by HM (and have subsequently tweaked and modified) that allows us to print labels directly from the browser. There were a few people who expressed some interest in this, so I thought I?d see what types of information people might find useful to see on a label in the hopes of taking what we already have and de-Dartmouthizing it so that it would *hopefully* work for a wider audience. I was thinking that there are so many ways that people can potentially describe a collection that the baseline info on a label would probably be something along the lines of Resource ID Resource Title Top Container Indicator Top Container Barcode Location String Location Barcode Are there other pieces that people think are generic enough to include? Are the above too specific in some cases ? ie are there cases where a container holds AOs from multiple resources? The plugin will depend on the container manager functionality and will be (at least) v1.5.1 compatible assuming I can get things into shape;-) I plan to include at least two layouts so that others can get a feel for what is possible in terms of label types. One will be a thermal roll type (a Dymo 30256 label) that we use and an Avery 5163 2x5 portrait layout. Thanks! Joshua -------------- next part -------------- An HTML attachment was scrubbed... URL: From bthomas at tsl.texas.gov Wed Aug 17 10:10:34 2016 From: bthomas at tsl.texas.gov (Brian Thomas) Date: Wed, 17 Aug 2016 09:10:34 -0500 Subject: [Archivesspace_Users_Group] Label Printing in the Browser - Whatwould be useful? In-Reply-To: References: Message-ID: <8989D267A9D24244B802C6B561B7F0D5BC49F9@Exchange01.win2k.tsl.state.tx.us> For us in TSLAC, this seems too specific. We have had a few situations that may necessitate the location string being omitted from the label. In case someone ever breached security after paging a box, we wouldn?t want them to know where the box lives. Is there a way in the plugin, or code from the plugin, to choose to remove that specific detail? My 2 cents. Thanks, Brian Thomas Electronic Records Specialist Texas State Library and Archives Commission 1201 Brazos Street Austin, TX 78701 PH: (512) 475-3374 e-mail: bthomas at tsl.texas.gov tsl.texas.gov From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Joshua D. Shaw Sent: Wednesday, August 17, 2016 6:56 AM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Label Printing in the Browser - Whatwould be useful? Hi all- For those of you who were at the member forum in Atlanta, I briefly mentioned that we had had a plugin developed for us by HM (and have subsequently tweaked and modified) that allows us to print labels directly from the browser. There were a few people who expressed some interest in this, so I thought I?d see what types of information people might find useful to see on a label in the hopes of taking what we already have and de-Dartmouthizing it so that it would *hopefully* work for a wider audience. I was thinking that there are so many ways that people can potentially describe a collection that the baseline info on a label would probably be something along the lines of Resource ID Resource Title Top Container Indicator Top Container Barcode Location String Location Barcode Are there other pieces that people think are generic enough to include? Are the above too specific in some cases ? ie are there cases where a container holds AOs from multiple resources? The plugin will depend on the container manager functionality and will be (at least) v1.5.1 compatible assuming I can get things into shape;-) I plan to include at least two layouts so that others can get a feel for what is possible in terms of label types. One will be a thermal roll type (a Dymo 30256 label) that we use and an Avery 5163 2x5 portrait layout. Thanks! Joshua -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 5314 bytes Desc: image001.png URL: From Kevin.Clair at du.edu Wed Aug 17 10:20:56 2016 From: Kevin.Clair at du.edu (Kevin Clair) Date: Wed, 17 Aug 2016 14:20:56 +0000 Subject: [Archivesspace_Users_Group] Label Printing in the Browser - Whatwould be useful? In-Reply-To: <8989D267A9D24244B802C6B561B7F0D5BC49F9@Exchange01.win2k.tsl.state.tx.us> References: <8989D267A9D24244B802C6B561B7F0D5BC49F9@Exchange01.win2k.tsl.state.tx.us> Message-ID: Another data point. We also have fewer fields on our labels at Denver; only the repository name (and optionally the collecting area, if it?s from our Jewish or dance archives), the Resource Title, the Top Container Indicator in ArchivesSpace, and the item description from our ILS (something like ?Box 1?). We also have use cases where a container contains materials from more than one Resource, but in those cases we would print multiple labels for the container, one per Resource represented. thanks! -k From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Brian Thomas Sent: Wednesday, August 17, 2016 8:11 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Label Printing in the Browser - Whatwould be useful? For us in TSLAC, this seems too specific. We have had a few situations that may necessitate the location string being omitted from the label. In case someone ever breached security after paging a box, we wouldn?t want them to know where the box lives. Is there a way in the plugin, or code from the plugin, to choose to remove that specific detail? My 2 cents. Thanks, Brian Thomas Electronic Records Specialist Texas State Library and Archives Commission 1201 Brazos Street Austin, TX 78701 PH: (512) 475-3374 e-mail: bthomas at tsl.texas.gov tsl.texas.gov [cid:image001.jpg at 01D029A2.37194C70] From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Joshua D. Shaw Sent: Wednesday, August 17, 2016 6:56 AM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Label Printing in the Browser - Whatwould be useful? Hi all- For those of you who were at the member forum in Atlanta, I briefly mentioned that we had had a plugin developed for us by HM (and have subsequently tweaked and modified) that allows us to print labels directly from the browser. There were a few people who expressed some interest in this, so I thought I?d see what types of information people might find useful to see on a label in the hopes of taking what we already have and de-Dartmouthizing it so that it would *hopefully* work for a wider audience. I was thinking that there are so many ways that people can potentially describe a collection that the baseline info on a label would probably be something along the lines of Resource ID Resource Title Top Container Indicator Top Container Barcode Location String Location Barcode Are there other pieces that people think are generic enough to include? Are the above too specific in some cases ? ie are there cases where a container holds AOs from multiple resources? The plugin will depend on the container manager functionality and will be (at least) v1.5.1 compatible assuming I can get things into shape;-) I plan to include at least two layouts so that others can get a feel for what is possible in terms of label types. One will be a thermal roll type (a Dymo 30256 label) that we use and an Avery 5163 2x5 portrait layout. Thanks! Joshua -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 5314 bytes Desc: image001.png URL: From mary.caldera at yale.edu Wed Aug 17 10:37:35 2016 From: mary.caldera at yale.edu (Caldera, Mary) Date: Wed, 17 Aug 2016 14:37:35 +0000 Subject: [Archivesspace_Users_Group] Label Printing in the Browser - Whatwould be useful? In-Reply-To: <8989D267A9D24244B802C6B561B7F0D5BC49F9@Exchange01.win2k.tsl.state.tx.us> References: <8989D267A9D24244B802C6B561B7F0D5BC49F9@Exchange01.win2k.tsl.state.tx.us> Message-ID: Joshua, this is great. Thank you for sharing. Suggested additions are in blue, deletions and reasoning in red. Best, Mary Parent Institution name Repository name Resource Title Resource ID Level of description (if ?series?) Component unique ID (if level of description is ?Series?) Top container label (?Container? or ?Box??this would have to be hardcoded, not come from AS data, I think) Top Container Indicator Top Container Barcode (presumably the barcode is located somewhere else on the box, leave off to save space?) Location String (locations change ? wouldn?t want to reprint labels every time that happened, and maybe should not be public) Location Barcode (locations change ? wouldn?t want to reprint labels every time that happened, and maybe should not be public) From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Brian Thomas Sent: Wednesday, August 17, 2016 10:11 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Label Printing in the Browser - Whatwould be useful? For us in TSLAC, this seems too specific. We have had a few situations that may necessitate the location string being omitted from the label. In case someone ever breached security after paging a box, we wouldn?t want them to know where the box lives. Is there a way in the plugin, or code from the plugin, to choose to remove that specific detail? My 2 cents. Thanks, Brian Thomas Electronic Records Specialist Texas State Library and Archives Commission 1201 Brazos Street Austin, TX 78701 PH: (512) 475-3374 e-mail: bthomas at tsl.texas.gov tsl.texas.gov [cid:image001.jpg at 01D029A2.37194C70] From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Joshua D. Shaw Sent: Wednesday, August 17, 2016 6:56 AM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Label Printing in the Browser - Whatwould be useful? Hi all- For those of you who were at the member forum in Atlanta, I briefly mentioned that we had had a plugin developed for us by HM (and have subsequently tweaked and modified) that allows us to print labels directly from the browser. There were a few people who expressed some interest in this, so I thought I?d see what types of information people might find useful to see on a label in the hopes of taking what we already have and de-Dartmouthizing it so that it would *hopefully* work for a wider audience. I was thinking that there are so many ways that people can potentially describe a collection that the baseline info on a label would probably be something along the lines of Resource ID Resource Title Top Container Indicator Top Container Barcode Location String Location Barcode Are there other pieces that people think are generic enough to include? Are the above too specific in some cases ? ie are there cases where a container holds AOs from multiple resources? The plugin will depend on the container manager functionality and will be (at least) v1.5.1 compatible assuming I can get things into shape;-) I plan to include at least two layouts so that others can get a feel for what is possible in terms of label types. One will be a thermal roll type (a Dymo 30256 label) that we use and an Avery 5163 2x5 portrait layout. Thanks! Joshua -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 5314 bytes Desc: image001.png URL: From kate_bowers at harvard.edu Wed Aug 17 10:45:05 2016 From: kate_bowers at harvard.edu (Bowers, Kate A.) Date: Wed, 17 Aug 2016 14:45:05 +0000 Subject: [Archivesspace_Users_Group] Label Printing in the Browser - Whatwould be useful? In-Reply-To: References: <8989D267A9D24244B802C6B561B7F0D5BC49F9@Exchange01.win2k.tsl.state.tx.us> Message-ID: I?m assuming that each of these datum are optional? In other words, it?s a configurable choice from among these pieces of information? One that I would add would be collection creator. Kate From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Caldera, Mary Sent: Wednesday, August 17, 2016 10:38 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Label Printing in the Browser - Whatwould be useful? Joshua, this is great. Thank you for sharing. Suggested additions are in blue, deletions and reasoning in red. Best, Mary Parent Institution name Repository name Resource Title Resource ID Level of description (if ?series?) Component unique ID (if level of description is ?Series?) Top container label (?Container? or ?Box??this would have to be hardcoded, not come from AS data, I think) Top Container Indicator Top Container Barcode (presumably the barcode is located somewhere else on the box, leave off to save space?) Location String (locations change ? wouldn?t want to reprint labels every time that happened, and maybe should not be public) Location Barcode (locations change ? wouldn?t want to reprint labels every time that happened, and maybe should not be public) From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Brian Thomas Sent: Wednesday, August 17, 2016 10:11 AM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Label Printing in the Browser - Whatwould be useful? For us in TSLAC, this seems too specific. We have had a few situations that may necessitate the location string being omitted from the label. In case someone ever breached security after paging a box, we wouldn?t want them to know where the box lives. Is there a way in the plugin, or code from the plugin, to choose to remove that specific detail? My 2 cents. Thanks, Brian Thomas Electronic Records Specialist Texas State Library and Archives Commission 1201 Brazos Street Austin, TX 78701 PH: (512) 475-3374 e-mail: bthomas at tsl.texas.gov tsl.texas.gov [cid:image001.jpg at 01D029A2.37194C70] From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Joshua D. Shaw Sent: Wednesday, August 17, 2016 6:56 AM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Label Printing in the Browser - Whatwould be useful? Hi all- For those of you who were at the member forum in Atlanta, I briefly mentioned that we had had a plugin developed for us by HM (and have subsequently tweaked and modified) that allows us to print labels directly from the browser. There were a few people who expressed some interest in this, so I thought I?d see what types of information people might find useful to see on a label in the hopes of taking what we already have and de-Dartmouthizing it so that it would *hopefully* work for a wider audience. I was thinking that there are so many ways that people can potentially describe a collection that the baseline info on a label would probably be something along the lines of Resource ID Resource Title Top Container Indicator Top Container Barcode Location String Location Barcode Are there other pieces that people think are generic enough to include? Are the above too specific in some cases ? ie are there cases where a container holds AOs from multiple resources? The plugin will depend on the container manager functionality and will be (at least) v1.5.1 compatible assuming I can get things into shape;-) I plan to include at least two layouts so that others can get a feel for what is possible in terms of label types. One will be a thermal roll type (a Dymo 30256 label) that we use and an Avery 5163 2x5 portrait layout. Thanks! Joshua -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 5314 bytes Desc: image001.png URL: From Joshua.D.Shaw at dartmouth.edu Wed Aug 17 11:18:15 2016 From: Joshua.D.Shaw at dartmouth.edu (Joshua D. Shaw) Date: Wed, 17 Aug 2016 15:18:15 +0000 Subject: [Archivesspace_Users_Group] Label Printing in the Browser - Whatwould be useful? In-Reply-To: References: <8989D267A9D24244B802C6B561B7F0D5BC49F9@Exchange01.win2k.tsl.state.tx.us> Message-ID: Hi All- It definitely sounds like the best option would be to provide a picklist of fields/data to include on a label. I think that?s doable with a bit of extra head scratching....though maybe not in v.1;-) At worst, the plugin will provide a roadmap for others to enhance or adapt the plugin for their local needs. Given all of the variables and vagaries of printing, this will almost certainly not be a ?perfect out of the box? type plugin and will likely (certainly?) require some fiddling with the CSS to make things work properly in the local printing environment. The complicating factor here is that labels are physical objects (duh!) and have a limited & fixed amount of space available to shoehorn pieces in. Additionally, different browsers & printers don?t necessarily obey the same rules when it comes to sizing, scaling and margins, etc. Allowing a picklist will make the procedure for setting up/printing a label a bit trickier as that will either 1) require the end user to pick a set of fields, then check the print output and make sure it all fits on the desired label and then potentially go back and remove a field or two until things fit OR 2) have a developer type (or anyone with CSS chops) muck about with the label CSS to get things to sit nicely for all of the locally defined layout/field choices #2 will probably have to happen anyway if people are defining additional label types. And as mentioned above, there?s the additional fun factor of browser?.irregularity? when it comes to printing and complying with various CSS standards, which means that #2 will almost certainly have to happen no matter what. Would it make the most sense to get things to a point where there?s a predefined set of fields that actually works in a couple of label types across most browsers and then make that available for others to contribute to and help setup the picklist functionality? Thoughts? Joshua From: on behalf of "Bowers, Kate A." Reply-To: Archivesspace Users Group Date: Wednesday, August 17, 2016 at 10:45 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Label Printing in the Browser - Whatwould be useful? I?m assuming that each of these datum are optional? In other words, it?s a configurable choice from among these pieces of information? One that I would add would be collection creator. Kate From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Caldera, Mary Sent: Wednesday, August 17, 2016 10:38 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Label Printing in the Browser - Whatwould be useful? Joshua, this is great. Thank you for sharing. Suggested additions are in blue, deletions and reasoning in red. Best, Mary Parent Institution name Repository name Resource Title Resource ID Level of description (if ?series?) Component unique ID (if level of description is ?Series?) Top container label (?Container? or ?Box??this would have to be hardcoded, not come from AS data, I think) Top Container Indicator Top Container Barcode (presumably the barcode is located somewhere else on the box, leave off to save space?) Location String (locations change ? wouldn?t want to reprint labels every time that happened, and maybe should not be public) Location Barcode (locations change ? wouldn?t want to reprint labels every time that happened, and maybe should not be public) From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Brian Thomas Sent: Wednesday, August 17, 2016 10:11 AM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Label Printing in the Browser - Whatwould be useful? For us in TSLAC, this seems too specific. We have had a few situations that may necessitate the location string being omitted from the label. In case someone ever breached security after paging a box, we wouldn?t want them to know where the box lives. Is there a way in the plugin, or code from the plugin, to choose to remove that specific detail? My 2 cents. Thanks, Brian Thomas Electronic Records Specialist Texas State Library and Archives Commission 1201 Brazos Street Austin, TX 78701 PH: (512) 475-3374 e-mail: bthomas at tsl.texas.gov tsl.texas.gov [id:image001.jpg at 01D029A2.37194C70] From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Joshua D. Shaw Sent: Wednesday, August 17, 2016 6:56 AM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Label Printing in the Browser - Whatwould be useful? Hi all- For those of you who were at the member forum in Atlanta, I briefly mentioned that we had had a plugin developed for us by HM (and have subsequently tweaked and modified) that allows us to print labels directly from the browser. There were a few people who expressed some interest in this, so I thought I?d see what types of information people might find useful to see on a label in the hopes of taking what we already have and de-Dartmouthizing it so that it would *hopefully* work for a wider audience. I was thinking that there are so many ways that people can potentially describe a collection that the baseline info on a label would probably be something along the lines of Resource ID Resource Title Top Container Indicator Top Container Barcode Location String Location Barcode Are there other pieces that people think are generic enough to include? Are the above too specific in some cases ? ie are there cases where a container holds AOs from multiple resources? The plugin will depend on the container manager functionality and will be (at least) v1.5.1 compatible assuming I can get things into shape;-) I plan to include at least two layouts so that others can get a feel for what is possible in terms of label types. One will be a thermal roll type (a Dymo 30256 label) that we use and an Avery 5163 2x5 portrait layout. Thanks! Joshua -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 5315 bytes Desc: image001.png URL: From ltang5 at mail.lib.msu.edu Thu Aug 18 10:33:21 2016 From: ltang5 at mail.lib.msu.edu (Tang, Lydia) Date: Thu, 18 Aug 2016 14:33:21 +0000 Subject: [Archivesspace_Users_Group] Approximate, Inferred, Questionable - how are you using it? Message-ID: <71A62F37-D1C5-4FB2-8044-2F82E7BF1FF3@mail.lib.msu.edu> Hello everyone, How people are interpreting and using the drop down menu within Dates for Approximate, Inferred, and Questionable? It seems that those labels don?t print in the PDF view, and there isn?t an equivalent drop down menu in Rapid Data Entry, so I was just wondering on its functionality and the distinction between the terms. I am still on version 1.4.2, if that makes any difference. Thanks for your thoughts! Lydia From cobourna at wlu.edu Thu Aug 18 17:39:09 2016 From: cobourna at wlu.edu (Cobourn, Alston) Date: Thu, 18 Aug 2016 21:39:09 +0000 Subject: [Archivesspace_Users_Group] child records all export with c tags in EAD Message-ID: I?m exporting EAD to be added to a statewide consortial site for finding aids. All of the child records export as tags in the EAD instead of hierarchical tags (c01, c02) regardless of how they are nested or the level of description they are marked as. Is there any plan to change this? -------------- next part -------------- An HTML attachment was scrubbed... URL: From Kevin.Clair at du.edu Thu Aug 18 17:46:22 2016 From: Kevin.Clair at du.edu (Kevin Clair) Date: Thu, 18 Aug 2016 21:46:22 +0000 Subject: [Archivesspace_Users_Group] child records all export with c tags in EAD In-Reply-To: References: Message-ID: Hello, There?s a flag in the EAD export to turn numbered tags on; is that checked when you run the export? I think ArchivesSpace defaults to ?false? for that option. If you?re exporting through the API you can turn it on by appending ?numbered_cs=true? to the end of the URL in the GET request. -k From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Cobourn, Alston Sent: Thursday, August 18, 2016 3:39 PM To: 'Archivesspace Users Group' Subject: [Archivesspace_Users_Group] child records all export with c tags in EAD I?m exporting EAD to be added to a statewide consortial site for finding aids. All of the child records export as tags in the EAD instead of hierarchical tags (c01, c02) regardless of how they are nested or the level of description they are marked as. Is there any plan to change this? -------------- next part -------------- An HTML attachment was scrubbed... URL: From dave_mayo at harvard.edu Fri Aug 19 10:28:32 2016 From: dave_mayo at harvard.edu (Mayo, Dave) Date: Fri, 19 Aug 2016 14:28:32 +0000 Subject: [Archivesspace_Users_Group] Yet more tools: Ingest and analysis (of ingest) scripts now on Github Message-ID: Hello all, I just wanted to make known that, in addition to the EADChecker and our preprocessor, we have produced a set of ruby scripts for doing bulk ingest that might be of general interest, made them available via Github. https://github.com/harvard-library/aspace-utils There are basically two scripts - an ingest script, which will do a bulk ingest of all XML finding aids in a directory, and an analysis script which will run over said finding aids and produce a summary of error causes. The ingest script's primary advantage over the built-in bulk importer is that it doesn't fail the whole import on the first failed file, just the individual file. Right now, the scripts have one Harvard-ism: they assume that finding aids are named with a leading 3-character code, which is associated with a repository ID in the ingest script's configuration file. This can probably be amended in a more general manner pretty easily - if you want to use/try the scripts, but don't know Ruby terribly well, please email me and I'll help you get it set up (or if there's enough demand, just take the time and generalize handling of repositories). Comments welcome, please contact me with any questions, code or doc contributions, etc. For reference, here's a list of our other ASpace-related EAD tools, which I'm ALSO very happy to help with/answer questions about. EADChecker - Web service to check EAD files against Harvard's schematron (or your own, if you want to download the code and run your own instance) Live site, globally accessible: http://eadchecker.lib.harvard.edu Code: https://github.com/harvard-library/archivesspace-checker Developer Docs: http://harvard-library.github.io/archivesspace-checker/ ASpace Preprocessor - Application to check finding aids in bulk and apply automated fixes to them Code: https://github.com/harvard-library/archivesspace-preprocessor AND: https://github.com/harvard-library/aspace-processor-fixes Thanks very much for your time, I hope this is useful to someone out there! - Dave Mayo -------------- next part -------------- An HTML attachment was scrubbed... URL: From jsteele at jhu.edu Fri Aug 19 10:28:57 2016 From: jsteele at jhu.edu (Jordon Steele) Date: Fri, 19 Aug 2016 14:28:57 +0000 Subject: [Archivesspace_Users_Group] EAC-CPF strategy re: ASpace Message-ID: <8c61827bb7a246a7843d9e3b164acd05@ESGMTWEX6.win.ad.jhu.edu> Hi all, Soon we will begin a process of creating EAC-CPF-compliant agent records for our university offices and other university-affiliated agents like administrators. It appears that ASpace's agents module does not currently support all EAC-CPF elements (functions, mandates, etc.). I'm curious if those of you that are farther along with EAC-CPF record creation than we are have decided to create and manage fuller EAC-CPF records outside of ASpace until ASpace does support full EAC-CPF functionality, or if you made a decision to move ahead with creating less robust agent records to align with the ASpace data model for agents. If you wrestled with this question, I'd be very interested in hearing what some of your considerations were-there are benefits and trade-offs to either approach. Thanks! Best, Jordon Jordon Steele Hodson Curator of the University Archives The Sheridan Libraries Johns Hopkins University 3400 N Charles St Baltimore, MD 21218 410-516-5493 jsteele at jhu.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From mary.caldera at yale.edu Fri Aug 19 14:13:50 2016 From: mary.caldera at yale.edu (Caldera, Mary) Date: Fri, 19 Aug 2016 18:13:50 +0000 Subject: [Archivesspace_Users_Group] FW: Yale Library Job Opportunity - Archivist (39179BR) Message-ID: The following Manuscripts and Archives position is open in the Yale University Library. We seek a strong and diverse pool of candidates. To apply, please visit: http://www.yale.edu/jobs . Archivist, Manuscripts and Archives (39179BR) Under the direction of the Head of Arrangement and Description, the Archivist is primarily responsible for describing and making accessible manuscript and archival materials and promoting their use for teaching and research. Work with staff in MSSA and across Yale University Library in the creation of quality, standards-based archival metadata and the maximization of its use. Contribute to quality control of metadata operations; maintain documentation on best practices and track developments on standards of all types (descriptive, technical, preservation, and administrative) to recommend and design appropriate metadata schema and products for discovery and access. Articulate the business value of archival metadata and data quality. Provide ongoing support of the department's use of ArchivesSpace; serve as an ArchivesSpace super-user. Collaborate across the Library on ArchivesSpace implementation and use. Perform database queries and generate reports. Process and catalog archive and manuscript collections in all formats, including born digital, in accordance with approved plans and departmental procedures, including screening for sensitive material and implementation of necessary preservation procedures. Devise processing plans for collections requiring more than minimum processing. Prepare and update access tools such as finding aids and catalog records for archival and manuscript holdings in accordance with archival and library standards. Perform original and complex metadata creation and editing. Participate in departmental planning; represent the department on a variety of collaborative projects and programs inside and outside the department; seek opportunities for cooperation with other departments or institutions; plan and manage specific library projects. Participate in departmental reference and outreach program through weekly rotations on the reference desk and involvement in primary source instruction. Undertake special projects as assigned. Plan, direct, and review the work of support staff and student assistants. Participate in departmental and library-wide planning and committee activities. Actively contribute to the archival profession. _______________________________ ________________________________ Mary Caldera, Head of Arrangement and Description Manuscripts and Archives Yale University Library P.O. Box 208240 New Haven, CT 06520-8240 203/432-8019 -------------- next part -------------- An HTML attachment was scrubbed... URL: From Carolyn-Runyon at utc.edu Mon Aug 22 08:49:04 2016 From: Carolyn-Runyon at utc.edu (Runyon, Carolyn) Date: Mon, 22 Aug 2016 12:49:04 +0000 Subject: [Archivesspace_Users_Group] Approximate, Inferred, Questionable - how are you using it? In-Reply-To: <71A62F37-D1C5-4FB2-8044-2F82E7BF1FF3@mail.lib.msu.edu> References: <71A62F37-D1C5-4FB2-8044-2F82E7BF1FF3@mail.lib.msu.edu> Message-ID: <5DB5F68F-4929-48AC-94F8-B84646D28620@utc.edu> I?ve also wondered about how my repository might best use the Date Certainty options. At present, we?re simply leaving this field blank. DACS 2.4.12 suggests using approximately or circa to indicate estimated dates, but inferred and questionable are not discussed. Lydia, have you received any replies of list? If so, would you mind sharing? All best, Carolyn Carolyn Runyon Assistant Head of Collection Services and Director of Special Collections University of Tennessee at Chattanooga Library 615 McCallie Ave., Chattanooga, TN 37403 Carolyn-Runyon at utc.edu, (423) 425-4503 Dept. 6456, LIB 439D On Aug 18, 2016, at 10:33 AM, Tang, Lydia > wrote: Hello everyone, How people are interpreting and using the drop down menu within Dates for Approximate, Inferred, and Questionable? It seems that those labels don?t print in the PDF view, and there isn?t an equivalent drop down menu in Rapid Data Entry, so I was just wondering on its functionality and the distinction between the terms. I am still on version 1.4.2, if that makes any difference. Thanks for your thoughts! Lydia _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From ldawson at wcs.org Mon Aug 22 09:31:31 2016 From: ldawson at wcs.org (Dawson, Leilani) Date: Mon, 22 Aug 2016 13:31:31 +0000 Subject: [Archivesspace_Users_Group] Approximate, Inferred, Questionable - how are you using it? In-Reply-To: <5DB5F68F-4929-48AC-94F8-B84646D28620@utc.edu> References: <71A62F37-D1C5-4FB2-8044-2F82E7BF1FF3@mail.lib.msu.edu> <5DB5F68F-4929-48AC-94F8-B84646D28620@utc.edu> Message-ID: What we?ve found helpful have been guides from the College of William and Mary (http://scrc.wmwikis.net/ArchivesSpace+User+Manual#x-Create%20New%20Resources-Dates-Certainty) and Arizona State University (http://www2.archivists.org/sites/all/files/asu_processing_manual.pdf, pp 17-18 of the pdf). Based on their guides, we?re not using ?questionable? at all. We?re using ?inferred? for situations where the date range can be guessed based on the content of the materials, and ?approximate? for situations where the materials themselves give clues about their dates. For example, film on polyester base has to be from after 1955, and is likely to be from after the 1980s: in this case we would give a ?circa? date range in the Date Expression field, and mark it as ?approximate?. By contrast, for an aerial photo of a location that can be given a range of dates based on which buildings appear in it we would mark the ?circa? Date Expression as ?inferred?. For our collections, ?inferred? comes up much more often than ?approximate?. -Leilani Dawson. - - Leilani Dawson Processing Archivist Wildlife Conservation Society Library and Archives 2300 Southern Boulevard | Bronx NY 10460 ldawson at wcs.org | www.wcs.org/library From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Runyon, Carolyn Sent: Monday, August 22, 2016 8:49 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Approximate, Inferred, Questionable - how are you using it? I?ve also wondered about how my repository might best use the Date Certainty options. At present, we?re simply leaving this field blank. DACS 2.4.12 suggests using approximately or circa to indicate estimated dates, but inferred and questionable are not discussed. Lydia, have you received any replies of list? If so, would you mind sharing? All best, Carolyn Carolyn Runyon Assistant Head of Collection Services and Director of Special Collections University of Tennessee at Chattanooga Library 615 McCallie Ave., Chattanooga, TN 37403 Carolyn-Runyon at utc.edu, (423) 425-4503 Dept. 6456, LIB 439D On Aug 18, 2016, at 10:33 AM, Tang, Lydia > wrote: Hello everyone, How people are interpreting and using the drop down menu within Dates for Approximate, Inferred, and Questionable? It seems that those labels don?t print in the PDF view, and there isn?t an equivalent drop down menu in Rapid Data Entry, so I was just wondering on its functionality and the distinction between the terms. I am still on version 1.4.2, if that makes any difference. Thanks for your thoughts! Lydia _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group Click here to report this email as spam. -------------- next part -------------- An HTML attachment was scrubbed... URL: From ltang5 at mail.lib.msu.edu Mon Aug 22 11:16:18 2016 From: ltang5 at mail.lib.msu.edu (Tang, Lydia) Date: Mon, 22 Aug 2016 15:16:18 +0000 Subject: [Archivesspace_Users_Group] Approximate, Inferred, Questionable - how are you using it? Message-ID: Carolyn and Leilani, Thanks for your feedback! Since the distinction doesn?t seem to print in the PDF version of the finding aid, and since my institution doesn?t yet been implementing a public interface, one thing I am concerned about is whether these distinctions will actually be reflected, and what sort of capabilities they can open up as far as being machine-actionable. I?d want as many things to be as machine-actionable as possible, but I also don?t want to be duplicating more work than I have to, especially if the machine-actionable function may not be functionable. Does anyone in the ASpace team know? Thanks! Lydia From brad.westbrook at lyrasis.org Tue Aug 23 09:53:25 2016 From: brad.westbrook at lyrasis.org (Brad Westbrook) Date: Tue, 23 Aug 2016 13:53:25 +0000 Subject: [Archivesspace_Users_Group] Help Desk Inquiry In-Reply-To: <56D63294-5336-46E4-B0E4-241C32D4B3CA@earlham.edu> References: <56D63294-5336-46E4-B0E4-241C32D4B3CA@earlham.edu> Message-ID: Hi, Betsy, I am sorry to hear you had a problem migrating your Archon database. I have not heard before a report of a problem with digital objects migrating. Do you mean the digital object records did not come over or do you mean the files, since Archon stored the digital content? If you are talking about the content files, did you provide a URL for where the files are to be storied and did you exercise the option to download the digital files (see pages 11-12 of the Archon>AS migration guidelines at http://www.archivesspace.org/migrations). Let me know if this is not the problem you encountered or the problem is not corrected after following this part of the guidelines. If that is the case, I will forward your request to a couple of team members who have more experience in migrating Archon data to ArchivesSpace and they will be able to help you out. And, to answer your related question, you may certainly post questions about migration or using ArchivesSpace to the ArchivesSpace user group list. If you are not already subscribed, you can subscribed at http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group. Please keep us informed as to how your installation proceeds. And thank you for your supporting membership. All best, Brad W. Bradley D. Westbrook Program Manager brad.westbrook at lyrasis.org 800.999.8558 x2910 678.235.2910 bradley_d_westbrook (Skype) [cid:image003.png at 01CE734E.FD759D30] From: Betsy Ward [mailto:wardbe at earlham.edu] Sent: Tuesday, August 23, 2016 8:40 AM To: Brad Westbrook Subject: Help Desk Inquiry Hi Brad, I received an email from Jennifer Houston here at Earlham that our membership with ArchivesSpace had been completed and I could query you regarding questions I have on the migration process. I used the migrator tool and migrated Earlham?s Archon database to ArchivesSpace database but the digital objects did not come over during the migration. So I either didn?t put a value in correctly when putting all the config values in or there is there some other method to move those objects over? Is it possible to move them after the migration is completed? The original person that set up our Archon system is no longer here. And I am primarily our Banner/Oracle database administrator but have been asked to assist our Archivist with the migration. I need assistance with this and need to know where to even begin at this point. Is there a help ticketing system and I should submit a ticket or case with you? I found the freely available documentation to not answer the questions I had so is there a forum of some sort where I can ask other users or query it with questions as well. Thank You for any assistance you can provide. Betsy --------------------------------------- Betsy Ward Database Administrator Information Technology Services Earlham College ph. 765-983-1263 --------------------------------------- -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 7640 bytes Desc: image003.png URL: From mark.custer at yale.edu Tue Aug 23 10:36:48 2016 From: mark.custer at yale.edu (Custer, Mark) Date: Tue, 23 Aug 2016 14:36:48 +0000 Subject: [Archivesspace_Users_Group] ArchivesSpace PUI Development meeting, August 23rd (today) Message-ID: All, The ArchivesSpace Public Interface Development group will be holding its next conference call tonight, Tuesday, August 23rd, 6 p.m. EDT. Anyone with an interest in contributing to the development of the new ArchivesSpace Public Interface is welcome to join the call to listen in, although we will have a technical limit of only having 41 extra spots available due to the technology being used for the conference call. The agenda is available at the following address: https://archivesspace.atlassian.net/wiki/display/ADC/2016-08-23 The minutes from this meeting will be posted to the same address shortly after the meeting concludes, and minutes from the previous development meetings can be accessed at https://archivesspace.atlassian.net/wiki/display/ADC/Meeting+Schedule%2C+Minutes How to join the meeting: Join from PC, Mac, Linux, iOS or Android: https://zoom.us/j/273727876 Or iPhone one-tap (US Toll): 16465588656,273727876# or 14086380968,273727876# Or Telephone: Dial: +1 646 558 8656 (US Toll) or +1 408 638 0968 (US Toll) Meeting ID: 273 727 876 International numbers available: https://zoom.us/zoomconference?m=USXae4tffV_KAUNNpLLZki6xG-N0X73n If anyone has any questions or suggestions, please let me know. Mark Custer -------------- next part -------------- An HTML attachment was scrubbed... URL: From smithkr at mit.edu Tue Aug 23 11:01:13 2016 From: smithkr at mit.edu (Kari R Smith) Date: Tue, 23 Aug 2016 15:01:13 +0000 Subject: [Archivesspace_Users_Group] Robots.txt file for dev and test instances? Message-ID: <29F559819ACA9A4FBF208407D4B63ABBEA3FEC93@OC11expo28.exchange.mit.edu> Hello, It's come to our attention that the data in the Dev and sandbox instances of ArchivesSpace are being crawled by Internet Archive and Google is providing search results that point to data in these instances. This is problematic for us because we were using early versions of resource records and also editing data with unreal values. Is it possible to add a robots.txt file so that these sites are not crawled in the future? Thanks, Kari Kari R. Smith Digital Archivist, Institute Archives and Special Collections Massachusetts Institute of Technology Libraries 617.253.5690 smithkr at mit.edu http://libraries.mit.edu/archives/ -------------- next part -------------- An HTML attachment was scrubbed... URL: From helen.thomas at nicholls.edu Tue Aug 23 12:15:22 2016 From: helen.thomas at nicholls.edu (Helen Thomas) Date: Tue, 23 Aug 2016 11:15:22 -0500 Subject: [Archivesspace_Users_Group] Can't add Top Container from Instances In-Reply-To: References: Message-ID: Hi Cheri, We're having the same issue with creating new top containers. I can't add top containers from the instances. The dropdown menu for container profiles is on the left just as you showed, and when I search my container profiles nothing comes up. When I click "Create and Link to Top Container" nothing happens. I'm running 1.5.1 and my upgrade went through fine. All my instances converted perfectly with the new containers, so I have top containers in my pre-existing resource records. It's just new ones I can't create. Are you still having this issue, or has it been resolved? Helen On Wed, Aug 10, 2016 at 3:11 PM, Cheri Crist wrote: > It's definitely not happening in the test environment, so it must be a > local issue. > > Cheri Crist > Project Archivist > Richard and Ronay Menschel Library > George Eastman Museum > 900 East Ave. > Rochester, NY 14607 > ccrist at eastman.org > (585)271-3361 ext. 280 > > On Wed, Aug 10, 2016 at 12:02 PM, Cheri Crist wrote: > >> I've created container profiles for our repository, but when I attempt to >> create an a top container within an instance for an archival object, AS >> won't allow me to access the container profiles (i.e., nothing happens when >> I select browse). I figured I could get around this by just creating a new >> profile from the same menu, but that too does nothing. I noticed that the >> drop-down arrow for the container profile field is on the left side of the >> field, which might be a sign that something is amiss. >> >> >> ? >> >> Cheri Crist >> Project Archivist >> Richard and Ronay Menschel Library >> George Eastman Museum >> 900 East Ave. >> Rochester, NY 14607 >> ccrist at eastman.org >> (585)271-3361 ext. 280 >> > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > -- *Helen Thomas* Assistant Archivist Ellender Library, Nicholls State University helen.thomas at nicholls.edu | (985) 448-4644 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Capture.JPG Type: image/jpeg Size: 112496 bytes Desc: not available URL: From mark.custer at yale.edu Tue Aug 23 12:37:30 2016 From: mark.custer at yale.edu (Custer, Mark) Date: Tue, 23 Aug 2016 16:37:30 +0000 Subject: [Archivesspace_Users_Group] Can't add Top Container from Instances In-Reply-To: References: Message-ID: All, I haven?t had a chance to test this yet, but just a thought: is it possible that your user account doesn?t have permissions to create/update new top containers? Surely the option shouldn?t display if you don?t have those permissions, but perhaps it always displays. In any event, I?d give that a quick test (if I had the time today) and confirm that your user account / group has the create/update top container role (or whatever it?s called). If that?s not it, sorry for the extra email ? Mark From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Helen Thomas Sent: Tuesday, 23 August, 2016 12:15 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Can't add Top Container from Instances Hi Cheri, We're having the same issue with creating new top containers. I can't add top containers from the instances. The dropdown menu for container profiles is on the left just as you showed, and when I search my container profiles nothing comes up. When I click "Create and Link to Top Container" nothing happens. I'm running 1.5.1 and my upgrade went through fine. All my instances converted perfectly with the new containers, so I have top containers in my pre-existing resource records. It's just new ones I can't create. Are you still having this issue, or has it been resolved? Helen On Wed, Aug 10, 2016 at 3:11 PM, Cheri Crist > wrote: It's definitely not happening in the test environment, so it must be a local issue. Cheri Crist Project Archivist Richard and Ronay Menschel Library George Eastman Museum 900 East Ave. Rochester, NY 14607 ccrist at eastman.org (585)271-3361 ext. 280 On Wed, Aug 10, 2016 at 12:02 PM, Cheri Crist > wrote: I've created container profiles for our repository, but when I attempt to create an a top container within an instance for an archival object, AS won't allow me to access the container profiles (i.e., nothing happens when I select browse). I figured I could get around this by just creating a new profile from the same menu, but that too does nothing. I noticed that the drop-down arrow for the container profile field is on the left side of the field, which might be a sign that something is amiss. [cid:image001.jpg at 01D1FD3B.1DA5ADB0] ? Cheri Crist Project Archivist Richard and Ronay Menschel Library George Eastman Museum 900 East Ave. Rochester, NY 14607 ccrist at eastman.org (585)271-3361 ext. 280 _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Helen Thomas Assistant Archivist Ellender Library, Nicholls State University helen.thomas at nicholls.edu | (985) 448-4644 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 11657 bytes Desc: image001.jpg URL: From brad.westbrook at lyrasis.org Tue Aug 23 13:55:16 2016 From: brad.westbrook at lyrasis.org (Brad Westbrook) Date: Tue, 23 Aug 2016 17:55:16 +0000 Subject: [Archivesspace_Users_Group] Robots.txt file for dev and test instances? In-Reply-To: <29F559819ACA9A4FBF208407D4B63ABBEA3FEC93@OC11expo28.exchange.mit.edu> References: <29F559819ACA9A4FBF208407D4B63ABBEA3FEC93@OC11expo28.exchange.mit.edu> Message-ID: Hi, Kari, Mark Cooper is going to put a fix in at the webserver level, but it may take a couple of weeks to get it fully implemented. Brad From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Kari R Smith Sent: Tuesday, August 23, 2016 11:01 AM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Robots.txt file for dev and test instances? Hello, It's come to our attention that the data in the Dev and sandbox instances of ArchivesSpace are being crawled by Internet Archive and Google is providing search results that point to data in these instances. This is problematic for us because we were using early versions of resource records and also editing data with unreal values. Is it possible to add a robots.txt file so that these sites are not crawled in the future? Thanks, Kari Kari R. Smith Digital Archivist, Institute Archives and Special Collections Massachusetts Institute of Technology Libraries 617.253.5690 smithkr at mit.edu http://libraries.mit.edu/archives/ -------------- next part -------------- An HTML attachment was scrubbed... URL: From cobourna at wlu.edu Tue Aug 23 14:43:08 2016 From: cobourna at wlu.edu (Cobourn, Alston) Date: Tue, 23 Aug 2016 18:43:08 +0000 Subject: [Archivesspace_Users_Group] child records all export with c tags in EAD In-Reply-To: References: Message-ID: Thank you so much Kevin! The EAD I was looking at was generated from 1.2.1 which did not have that option. I am so glad that was added in 1.5.1. Alston Cobourn Assistant Professor and Digital Scholarship Librarian Washington and Lee University cobourna at wlu.edu 540-458-8657 ORCID 0000-0002-3756-6476 From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Kevin Clair Sent: Thursday, August 18, 2016 5:46 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] child records all export with c tags in EAD Hello, There?s a flag in the EAD export to turn numbered tags on; is that checked when you run the export? I think ArchivesSpace defaults to ?false? for that option. If you?re exporting through the API you can turn it on by appending ?numbered_cs=true? to the end of the URL in the GET request. -k From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Cobourn, Alston Sent: Thursday, August 18, 2016 3:39 PM To: 'Archivesspace Users Group' Subject: [Archivesspace_Users_Group] child records all export with c tags in EAD I?m exporting EAD to be added to a statewide consortial site for finding aids. All of the child records export as tags in the EAD instead of hierarchical tags (c01, c02) regardless of how they are nested or the level of description they are marked as. Is there any plan to change this? -------------- next part -------------- An HTML attachment was scrubbed... URL: From helen.thomas at nicholls.edu Tue Aug 23 16:23:19 2016 From: helen.thomas at nicholls.edu (Helen Thomas) Date: Tue, 23 Aug 2016 15:23:19 -0500 Subject: [Archivesspace_Users_Group] Can't add Top Container from Instances In-Reply-To: References: Message-ID: Thanks for the suggestions, but it's still not working. I changed the permissions for both admin and my username, restarted my instance twice, and I still can't create top containers. It did let me create container profiles. As Cheri noted, the drop down button is appearing to the left, so it would appear that something's not quite right here. On Tue, Aug 23, 2016 at 11:37 AM, Custer, Mark wrote: > All, > > > > I haven?t had a chance to test this yet, but just a thought: is it > possible that your user account doesn?t have permissions to create/update > new top containers? Surely the option shouldn?t display if you don?t have > those permissions, but perhaps it always displays. In any event, I?d give > that a quick test (if I had the time today) and confirm that your user > account / group has the create/update top container role (or whatever it?s > called). If that?s not it, sorry for the extra email J > > > > Mark > > > > > > > > *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto: > archivesspace_users_group-bounces at lyralists.lyrasis.org] *On Behalf Of *Helen > Thomas > *Sent:* Tuesday, 23 August, 2016 12:15 PM > *To:* Archivesspace Users Group > *Subject:* Re: [Archivesspace_Users_Group] Can't add Top Container from > Instances > > > > Hi Cheri, > > > > We're having the same issue with creating new top containers. I can't add > top containers from the instances. The dropdown menu for container profiles > is on the left just as you showed, and when I search my container profiles > nothing comes up. When I click "Create and Link to Top Container" nothing > happens. > > > > I'm running 1.5.1 and my upgrade went through fine. All my instances > converted perfectly with the new containers, so I have top containers in my > pre-existing resource records. It's just new ones I can't create. Are you > still having this issue, or has it been resolved? > > > > Helen > > > > On Wed, Aug 10, 2016 at 3:11 PM, Cheri Crist wrote: > > It's definitely not happening in the test environment, so it must be a > local issue. > > > Cheri Crist > > Project Archivist > > Richard and Ronay Menschel Library > > George Eastman Museum > > 900 East Ave. > > Rochester, NY 14607 > > ccrist at eastman.org > > (585)271-3361 ext. 280 > > > > On Wed, Aug 10, 2016 at 12:02 PM, Cheri Crist wrote: > > I've created container profiles for our repository, but when I attempt to > create an a top container within an instance for an archival object, AS > won't allow me to access the container profiles (i.e., nothing happens when > I select browse). I figured I could get around this by just creating a new > profile from the same menu, but that too does nothing. I noticed that the > drop-down arrow for the container profile field is on the left side of the > field, which might be a sign that something is amiss. > > > > > ? > > > > Cheri Crist > > Project Archivist > > Richard and Ronay Menschel Library > > George Eastman Museum > > 900 East Ave. > > Rochester, NY 14607 > > ccrist at eastman.org > > (585)271-3361 ext. 280 > > > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > > > > > > -- > > *Helen Thomas* > > Assistant Archivist > > Ellender Library, Nicholls State University > > helen.thomas at nicholls.edu | (985) 448-4644 > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > -- *Helen Thomas* Assistant Archivist Ellender Library, Nicholls State University helen.thomas at nicholls.edu | (985) 448-4644 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: CreateTopContainerError.JPG Type: image/jpeg Size: 46400 bytes Desc: not available URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 11657 bytes Desc: not available URL: From wardbe at earlham.edu Wed Aug 24 09:45:52 2016 From: wardbe at earlham.edu (Betsy Ward) Date: Wed, 24 Aug 2016 09:45:52 -0400 Subject: [Archivesspace_Users_Group] Help Desk Inquiry In-Reply-To: References: <56D63294-5336-46E4-B0E4-241C32D4B3CA@earlham.edu> Message-ID: <5F05DEB9-79C9-4874-9004-51EFF12C9709@earlham.edu> > On Aug 23, 2016, at 9:53 AM, Brad Westbrook wrote: > > Do you mean the digital object records did not come over or do you mean the files, since Archon stored the digital content? Correct, Archon stores the digital content in the tables and those did not migrate into the ArchivesSpace tables. Since I don?t really know the difference in how ArchivesSpace stores the content, I can?t really speak to how it should look in terms of the architecture of it. I know in the Archon database I can see the content and was able to query and see that 1,694 objects did not come over. At least I couldn?t find them in any ArchivesSpace tables. > If you are talking about the content files, did you provide a URL for where the files are to be storied and did you exercise the option to download the digital files (see pages 11-12 of the Archon>AS migration guidelines athttp://www.archivesspace.org/migrations ). Yes, I did that and it appears to have created what looked to be pointers to files that don?t exist. One thing to point out because I didn?t find any direction on *where* to run the Migrator Tool from(server-side or client-side) I ran the ArchonMigrator from my desktop. I connected it to both systems and was thinking maybe that was the problem and I would end up with all kinds of files downloaded to my client. But they weren?t. It didn?t download anything. It did migrate everything else in the database over to ArchivesSpace, it is only those digital objects that it didn?t pull into the tables or download onto the system. So the question then, is there a way after the fact to migrate just that digital content? Or do you have to re-do the whole thing, for instance if my issue is that I ran the Migrator from my desktop and I should have run it from the ASpace server? Do I need to wipe out what we have and re-do the entire thing running it from the ArchivesSpace server? Then it will download the digital content to the server properly? Or should it be run from the Archon db server? Also, maybe I just had the URL listed incorrectly? I am not sure what it?s supposed to be since I didn?t set this system up and don?t really find any documentation on site about the configuration. Thank You. --------------------------------------- Betsy Ward Database Administrator Information Technology Services Earlham College ph. 765-983-1263 --------------------------------------- -------------- next part -------------- An HTML attachment was scrubbed... URL: From cobourna at wlu.edu Wed Aug 24 14:43:08 2016 From: cobourna at wlu.edu (Cobourn, Alston) Date: Wed, 24 Aug 2016 18:43:08 +0000 Subject: [Archivesspace_Users_Group] SubjectListReport failure In-Reply-To: References: Message-ID: Has anyone had any luck getting the SubjectListReport to run successfully in 1.5.1? I get the error message below for all the possible output formats. Thanks, Alston Cobourn Assistant Professor and Digital Scholarship Librarian Washington and Lee University cobourna at wlu.edu 540-458-8657 ORCID 0000-0002-3756-6476 Follow Log Generating report Error executing SQL statement for : SubjectsRecords net.sf.jasperreports.engine.query.JRJdbcQueryExecuter.createDatasource(net/sf/jasperreports/engine/query/JRJdbcQueryExecuter.java:240) net.sf.jasperreports.engine.fill.JRFillDataset.createQueryDatasource(net/sf/jasperreports/engine/fill/JRFillDataset.java:1114) net.sf.jasperreports.engine.fill.JRFillDataset.initDatasource(net/sf/jasperreports/engine/fill/JRFillDataset.java:691) net.sf.jasperreports.engine.fill.JRBaseFiller.setParameters(net/sf/jasperreports/engine/fill/JRBaseFiller.java:1314) net.sf.jasperreports.engine.fill.JRBaseFiller.fill(net/sf/jasperreports/engine/fill/JRBaseFiller.java:931) net.sf.jasperreports.engine.fill.JRBaseFiller.fill(net/sf/jasperreports/engine/fill/JRBaseFiller.java:873) net.sf.jasperreports.engine.fill.JRFiller.fill(net/sf/jasperreports/engine/fill/JRFiller.java:87) net.sf.jasperreports.engine.JasperFillManager.fill(net/sf/jasperreports/engine/JasperFillManager.java:287) net.sf.jasperreports.engine.JasperFillManager.fillReport(net/sf/jasperreports/engine/JasperFillManager.java:760) java.lang.reflect.Method.invoke(java/lang/reflect/Method.java:606) RUBY.fill(/root/ArchivesSpace/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/model/reports/jdbc_report.rb:22) Sequel::ThreadedConnectionPool.hold(/var/www/apps/archivesspace-1.5.1/archivesspace/gems/gems/sequel-4.20.0/lib/sequel/connection_pool/threaded.rb:98) Sequel::ThreadedConnectionPool.hold(/var/www/apps/archivesspace-1.5.1/archivesspace/gems/gems/sequel-4.20.0/lib/sequel/connection_pool/threaded.rb:98) Sequel::ThreadedConnectionPool.hold(/var/www/apps/archivesspace-1.5.1/archivesspace/gems/gems/sequel-4.20.0/lib/sequel/connection_pool/threaded.rb:87) Sequel::ThreadedConnectionPool.hold(/var/www/apps/archivesspace-1.5.1/archivesspace/gems/gems/sequel-4.20.0/lib/sequel/connection_pool/threaded.rb:87) RUBY.fill(/root/ArchivesSpace/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/model/reports/jdbc_report.rb:21) DB.open(/root/ArchivesSpace/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/model/db.rb:131) DB.open(/root/ArchivesSpace/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/model/db.rb:131) org.jruby.RubyFixnum.times(org/jruby/RubyFixnum.java:280) DB.open(/root/ArchivesSpace/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/model/db.rb:119) DB.open(/root/ArchivesSpace/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/model/db.rb:119) RUBY.fill(/root/ArchivesSpace/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/model/reports/jdbc_report.rb:20) RUBY.render(/root/ArchivesSpace/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/model/reports/jdbc_report.rb:75) RUBY.generate(/root/ArchivesSpace/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/reports/report_response.rb:25) RUBY.run(/root/ArchivesSpace/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/reports_runner.rb:43) BackgroundJobQueue.run_pending_job(/root/ArchivesSpace/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/background_job_queue.rb:113) BackgroundJobQueue.run_pending_job(/root/ArchivesSpace/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/background_job_queue.rb:113) RUBY.start_background_thread(/root/ArchivesSpace/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/background_job_queue.rb:153) java.lang.Thread.run(java/lang/Thread.java:745) Done. -------------- next part -------------- An HTML attachment was scrubbed... URL: From brad.westbrook at lyrasis.org Wed Aug 24 15:33:36 2016 From: brad.westbrook at lyrasis.org (Brad Westbrook) Date: Wed, 24 Aug 2016 19:33:36 +0000 Subject: [Archivesspace_Users_Group] Reminder: Developer position for ArchivesSpace Message-ID: [Apologies for duplicate receipts] [logo] [cid:image003.png at 01CE734E.FD759D30] Please note that review of applications for the Developer position for ArchivesSpace described below will start on September 1 and will continue until the position is filled. If you have questions about the position, send them to me at brad.westbrook at lyrasis.org. Job Description Position Title: Developer Department: ArchivesSpace Date: July 2016 Reports to: ArchivesSpace Program Manager Status: Exempt The ArchivesSpace Developer is primarily responsible for implementing features and fixing bugs identified and prioritized by the ArchivesSpace community of users and modest responsibility for monitoring the application stack for possible updating to new technologies. S/he will work under the direct supervision of the Program Manager but in collaboration with others including code committers, release managers, support technicians, the Technical Advisory Council (TAC), and LYRASIS IT staff. Responsibilities include: implement, test, and document feature requests and bug fixes; provide application support where necessary; interact with the ArchivesSpace community to promote code and other technical contributions; assist program staff and community members to refine functional requirements and specifications; and communicate effectively with the program staff, community members, and other code contributors. ArchivesSpace is an open-source, archives information management web application designed for managing descriptive information about archives, manuscripts, and digital objects. The application was first released in September 2013, and it is sustained by an active member community of nearly 300 organizations (http://www.archivesspace.org/members). Community collaboration and member contributions to all facets of ArchivesSpace-development, code review, migration support, technical and user documentation-are key to the advancement of both the ArchivesSpace application and member community. The ArchivesSpace code base is currently hosted on Github at https://github.com/archivesspace/archivesspace/. Descriptions of development processes and of activities of the Technical and User Advisory Councils are presented on the ArchivesSace wiki (https://archivesspace.atlassian.net/wiki/display/ADC/ArchivesSpace). Job Responsibilities: Software Development: * Implement feature requests, bug fixes, and application updates under the guidance of the ArchivesSpace Program Manager / ArchivesSpace Community * Ensure the application's code base has a robust test suite and thorough testing coverage * Monitor the application stack for necessary updating Application / Community Support: * Contribute to technical documentation of the application * Assist with providing technical support to ArchivesSpace users as requested * Participate in TAC meetings and serve as ArchivesSpace program liaison to certain TAC sub-teams * Collaborate with TAC committers oversight sub-team to review community code contributions and evaluate potential committers * Represent the ArchivesSpace application at technical conferences such as Code4Lib Experience and Training Required * Knowledge and experience developing Ruby (especially JRuby) web applications and REST APIs using Rails and Sinatra, with MySQL and Apache Derby backends * Experience with frontend development in HTML5, CSS and JavaScript, using JQuery and Twitter Bootstrap, with a strong understanding of Web standards, accessibility, and usability * Experience testing software applications on a broad range of browsers and browser versions as part of the application development process as well as when troubleshooting problems experienced by end users * Knowledge of best practices in test-driven development, using RSpec, Selenium, static analysis and code coverage tools, and continuous integration (Hudson/Jenkins and Travis-CI) * Experience with Apache Solr for search and indexing platforms * Experience with deploying and packaging JRuby web applications on the Java virtual machine, using Jetty and Apache Tomcat servlet containers * Knowledge and experience with using Git and GitHub for version control and release management * Familiarity with agile development methodologies, especially Scrum * Commitment to writing clear, well-documented, re-usable code * Ability to work well in a distributed team environment with modest direction * Effective time and project management skills * Excellent communication skills * Three to five years relative work experience * Willing to travel to conferences and meetings Preferred: * Experience in application and web service development for libraries, archives, and digital collections * Experience with XML-based library and archives metadata standards, including Encoded Archival Description (EAD), MARCXML, MODS, Dublin Core, and METS, as well as XSLT stylesheets associated with their transformation * Knowledge of and experience with archival management systems including ArchivesSpace, Archivists' Toolkit, or Archon The Developer position is part of a geographically and institutionally distributed team, and, as such, applications from candidates interested in telecommuting are -welcome. Please submit your application to human.resource at lyrasis.org. All applications must be submitted with a cover letter. Review of applications will begin September 1, 2016 and continue until position is filled LYRASIS provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Bradley D. Westbrook Program Manager brad.westbrook at lyrasis.org 800.999.8558 x2910 678.235.2910 bradley_d_westbrook (Skype) [cid:image003.png at 01CE734E.FD759D30] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... 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Name: image008.png Type: image/png Size: 7646 bytes Desc: image008.png URL: From EJOLLEY at nla.gov.au Wed Aug 24 18:53:12 2016 From: EJOLLEY at nla.gov.au (Emma Jolley) Date: Wed, 24 Aug 2016 22:53:12 +0000 Subject: [Archivesspace_Users_Group] SubjectListReport failure In-Reply-To: References: Message-ID: <81FF938BA2407B4DA1E134E7FA5C09EC024366C135@EXMBX1.shire.nla.gov.au> Hi Alston I got an error report for 1.5.0 for SubjectListReport but I think it is different from yours... Emma Emma Jolley| Curator of Digital Archives, Pictures and Manuscripts Branch|National Library of Australia Canberra ACT 2600 e: emma.jolley at nla.gov.au|t: 02 6262 1456| www.nla.gov.au/ms http://www.nla.gov.au/support-us/make-a-collection-offer-pictures-and-manuscripts [cid:image001.png at 01D1FEAE.0981A130] From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Cobourn, Alston Sent: Thursday, 25 August 2016 4:43 AM To: 'archivesspace_users_group at lyralists.lyrasis.org' Subject: [Archivesspace_Users_Group] SubjectListReport failure Has anyone had any luck getting the SubjectListReport to run successfully in 1.5.1? I get the error message below for all the possible output formats. Thanks, Alston Cobourn Assistant Professor and Digital Scholarship Librarian Washington and Lee University cobourna at wlu.edu 540-458-8657 ORCID 0000-0002-3756-6476 Follow Log Generating report Error executing SQL statement for : SubjectsRecords net.sf.jasperreports.engine.query.JRJdbcQueryExecuter.createDatasource(net/sf/jasperreports/engine/query/JRJdbcQueryExecuter.java:240) net.sf.jasperreports.engine.fill.JRFillDataset.createQueryDatasource(net/sf/jasperreports/engine/fill/JRFillDataset.java:1114) net.sf.jasperreports.engine.fill.JRFillDataset.initDatasource(net/sf/jasperreports/engine/fill/JRFillDataset.java:691) net.sf.jasperreports.engine.fill.JRBaseFiller.setParameters(net/sf/jasperreports/engine/fill/JRBaseFiller.java:1314) net.sf.jasperreports.engine.fill.JRBaseFiller.fill(net/sf/jasperreports/engine/fill/JRBaseFiller.java:931) net.sf.jasperreports.engine.fill.JRBaseFiller.fill(net/sf/jasperreports/engine/fill/JRBaseFiller.java:873) net.sf.jasperreports.engine.fill.JRFiller.fill(net/sf/jasperreports/engine/fill/JRFiller.java:87) net.sf.jasperreports.engine.JasperFillManager.fill(net/sf/jasperreports/engine/JasperFillManager.java:287) net.sf.jasperreports.engine.JasperFillManager.fillReport(net/sf/jasperreports/engine/JasperFillManager.java:760) java.lang.reflect.Method.invoke(java/lang/reflect/Method.java:606) RUBY.fill(/root/ArchivesSpace/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/model/reports/jdbc_report.rb:22) Sequel::ThreadedConnectionPool.hold(/var/www/apps/archivesspace-1.5.1/archivesspace/gems/gems/sequel-4.20.0/lib/sequel/connection_pool/threaded.rb:98) Sequel::ThreadedConnectionPool.hold(/var/www/apps/archivesspace-1.5.1/archivesspace/gems/gems/sequel-4.20.0/lib/sequel/connection_pool/threaded.rb:98) Sequel::ThreadedConnectionPool.hold(/var/www/apps/archivesspace-1.5.1/archivesspace/gems/gems/sequel-4.20.0/lib/sequel/connection_pool/threaded.rb:87) Sequel::ThreadedConnectionPool.hold(/var/www/apps/archivesspace-1.5.1/archivesspace/gems/gems/sequel-4.20.0/lib/sequel/connection_pool/threaded.rb:87) RUBY.fill(/root/ArchivesSpace/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/model/reports/jdbc_report.rb:21) DB.open(/root/ArchivesSpace/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/model/db.rb:131) DB.open(/root/ArchivesSpace/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/model/db.rb:131) org.jruby.RubyFixnum.times(org/jruby/RubyFixnum.java:280) DB.open(/root/ArchivesSpace/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/model/db.rb:119) DB.open(/root/ArchivesSpace/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/model/db.rb:119) RUBY.fill(/root/ArchivesSpace/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/model/reports/jdbc_report.rb:20) RUBY.render(/root/ArchivesSpace/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/model/reports/jdbc_report.rb:75) RUBY.generate(/root/ArchivesSpace/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/reports/report_response.rb:25) RUBY.run(/root/ArchivesSpace/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/reports_runner.rb:43) BackgroundJobQueue.run_pending_job(/root/ArchivesSpace/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/background_job_queue.rb:113) BackgroundJobQueue.run_pending_job(/root/ArchivesSpace/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/background_job_queue.rb:113) RUBY.start_background_thread(/root/ArchivesSpace/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/background_job_queue.rb:153) java.lang.Thread.run(java/lang/Thread.java:745) Done. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 106471 bytes Desc: image001.png URL: From ccrist at eastman.org Thu Aug 25 09:46:09 2016 From: ccrist at eastman.org (Cheri Crist) Date: Thu, 25 Aug 2016 09:46:09 -0400 Subject: [Archivesspace_Users_Group] Can't add Top Container from Instances Message-ID: One of the first things I checked was whether I had rights to manage top containers... I did. Still having the issue. At least I know I'm not alone! Cheri Crist Project Archivist Richard and Ronay Menschel Library George Eastman Museum 900 East Ave. Rochester, NY 14607 ccrist at eastman.org (585)271-3361 ext. 280 -------------- next part -------------- An HTML attachment was scrubbed... URL: From brad.westbrook at lyrasis.org Fri Aug 26 16:31:23 2016 From: brad.westbrook at lyrasis.org (Brad Westbrook) Date: Fri, 26 Aug 2016 20:31:23 +0000 Subject: [Archivesspace_Users_Group] Upgrading ArchivesSpace Lists Message-ID: Good afternoon, The ArchivesSpace lists are being upgraded this weekend to enable searching of the list archives. As a consequence, you may notice the lists being offline at times during the weekend. The modified lists should be fully operational by Monday morning. Enjoy the last weekend of August. Brad W. Bradley D. Westbrook Program Manager brad.westbrook at lyrasis.org 800.999.8558 x2910 678.235.2910 bradley_d_westbrook (Skype) [cid:image003.png at 01CE734E.FD759D30] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 7645 bytes Desc: image003.png URL: From Joshua.D.Shaw at dartmouth.edu Fri Aug 26 17:06:16 2016 From: Joshua.D.Shaw at dartmouth.edu (Joshua D. Shaw) Date: Fri, 26 Aug 2016 21:06:16 +0000 Subject: [Archivesspace_Users_Group] Label Printing in the Browser - Whatwould be useful? In-Reply-To: References: <8989D267A9D24244B802C6B561B7F0D5BC49F9@Exchange01.win2k.tsl.state.tx.us> , Message-ID: Hi All- I'm closing in on releasing a test version of the label printing plugin but I had a few questions for the group. 1) The data model for top containers allows a top container to be linked to multiple resources, series and creators. What I've done for the moment is take all of the above and produce a concatenated list for each. So a resource title for a top container could look something like: "Resource 1 title; Resource 2 title" Ditto for the resource id, series id and creator. Is that an approach that works for the group? The other choice that I've thought of would be to take the first entry for each. I'm also open to other ideas if someone has a brilliant suggestion! 1b) Since these could get very long, should they be truncated at all? And to how many characters/words? 2) Our current Dartmouth plugin includes a feature to enable searching by indicators only - either a space separated list or a numeric range, though the range search will produce some bizarre results for non-numeric indicators.... Examples would be "1 3 5" or "[1 to 10]" Is this a feature that I should include or leave out for this generalized plugin? Thanks! Joshua ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Joshua D. Shaw Sent: Wednesday, August 17, 2016 11:18:15 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Label Printing in the Browser - Whatwould be useful? Hi All- It definitely sounds like the best option would be to provide a picklist of fields/data to include on a label. I think that?s doable with a bit of extra head scratching....though maybe not in v.1;-) At worst, the plugin will provide a roadmap for others to enhance or adapt the plugin for their local needs. Given all of the variables and vagaries of printing, this will almost certainly not be a ?perfect out of the box? type plugin and will likely (certainly?) require some fiddling with the CSS to make things work properly in the local printing environment. The complicating factor here is that labels are physical objects (duh!) and have a limited & fixed amount of space available to shoehorn pieces in. Additionally, different browsers & printers don?t necessarily obey the same rules when it comes to sizing, scaling and margins, etc. Allowing a picklist will make the procedure for setting up/printing a label a bit trickier as that will either 1) require the end user to pick a set of fields, then check the print output and make sure it all fits on the desired label and then potentially go back and remove a field or two until things fit OR 2) have a developer type (or anyone with CSS chops) muck about with the label CSS to get things to sit nicely for all of the locally defined layout/field choices #2 will probably have to happen anyway if people are defining additional label types. And as mentioned above, there?s the additional fun factor of browser?.irregularity? when it comes to printing and complying with various CSS standards, which means that #2 will almost certainly have to happen no matter what. Would it make the most sense to get things to a point where there?s a predefined set of fields that actually works in a couple of label types across most browsers and then make that available for others to contribute to and help setup the picklist functionality? Thoughts? Joshua From: on behalf of "Bowers, Kate A." Reply-To: Archivesspace Users Group Date: Wednesday, August 17, 2016 at 10:45 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Label Printing in the Browser - Whatwould be useful? I?m assuming that each of these datum are optional? In other words, it?s a configurable choice from among these pieces of information? One that I would add would be collection creator. Kate From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Caldera, Mary Sent: Wednesday, August 17, 2016 10:38 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Label Printing in the Browser - Whatwould be useful? Joshua, this is great. Thank you for sharing. Suggested additions are in blue, deletions and reasoning in red. Best, Mary Parent Institution name Repository name Resource Title Resource ID Level of description (if ?series?) Component unique ID (if level of description is ?Series?) Top container label (?Container? or ?Box??this would have to be hardcoded, not come from AS data, I think) Top Container Indicator Top Container Barcode (presumably the barcode is located somewhere else on the box, leave off to save space?) Location String (locations change ? wouldn?t want to reprint labels every time that happened, and maybe should not be public) Location Barcode (locations change ? wouldn?t want to reprint labels every time that happened, and maybe should not be public) From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Brian Thomas Sent: Wednesday, August 17, 2016 10:11 AM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Label Printing in the Browser - Whatwould be useful? For us in TSLAC, this seems too specific. We have had a few situations that may necessitate the location string being omitted from the label. In case someone ever breached security after paging a box, we wouldn?t want them to know where the box lives. Is there a way in the plugin, or code from the plugin, to choose to remove that specific detail? My 2 cents. Thanks, Brian Thomas Electronic Records Specialist Texas State Library and Archives Commission 1201 Brazos Street Austin, TX 78701 PH: (512) 475-3374 e-mail: bthomas at tsl.texas.gov tsl.texas.gov [id:image001.jpg at 01D029A2.37194C70] From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Joshua D. Shaw Sent: Wednesday, August 17, 2016 6:56 AM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Label Printing in the Browser - Whatwould be useful? Hi all- For those of you who were at the member forum in Atlanta, I briefly mentioned that we had had a plugin developed for us by HM (and have subsequently tweaked and modified) that allows us to print labels directly from the browser. There were a few people who expressed some interest in this, so I thought I?d see what types of information people might find useful to see on a label in the hopes of taking what we already have and de-Dartmouthizing it so that it would *hopefully* work for a wider audience. I was thinking that there are so many ways that people can potentially describe a collection that the baseline info on a label would probably be something along the lines of Resource ID Resource Title Top Container Indicator Top Container Barcode Location String Location Barcode Are there other pieces that people think are generic enough to include? Are the above too specific in some cases ? ie are there cases where a container holds AOs from multiple resources? The plugin will depend on the container manager functionality and will be (at least) v1.5.1 compatible assuming I can get things into shape;-) I plan to include at least two layouts so that others can get a feel for what is possible in terms of label types. One will be a thermal roll type (a Dymo 30256 label) that we use and an Avery 5163 2x5 portrait layout. Thanks! Joshua -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 5315 bytes Desc: image001.png URL: From ldfs at umn.edu Mon Aug 29 16:18:27 2016 From: ldfs at umn.edu (Lara Friedman-Shedlov) Date: Mon, 29 Aug 2016 15:18:27 -0500 Subject: [Archivesspace_Users_Group] Agents as originators, creators, and subjects Message-ID: Hi all, We are in the process of migrating over to ArchivesSpace, and I have noticed that the public interface of ArchivesSpace does not indicate whether an agent is a creator or a subject. Furthermore, it does not differentiate between creators that are the equivalent of the collection-level element in EAD (i.e. the "main entry') and creators that are just contributors (i.e. "added entries"). See for example: http://archives.lib.umn.edu/repositories/7/resources/6763 It seems very confusing to me, as there is no way for the user to tell who actually is the main creator of a collection unless you are careful to make it very clear in the collection title. Has this issue been raised before? Do others feel it is a problem? Thanks, Lara Friedman-Shedlov -- _________________________________ Lara D. Friedman-Shedlov Kautz Family YMCA Archives | University of Minnesota Libraries ldfs at umn.edu | 612.626.7972 | www.lib.umn.edu/ymca | @yarchives __________________________________ -------------- next part -------------- An HTML attachment was scrubbed... URL: From powers at tulane.edu Mon Aug 29 16:32:14 2016 From: powers at tulane.edu (Powers, Susanna S) Date: Mon, 29 Aug 2016 20:32:14 +0000 Subject: [Archivesspace_Users_Group] Agents as originators, creators, and subjects In-Reply-To: References: Message-ID: Hi Lara and all, You?re right that the agent-as-creator does not differentiate between main-entry vs. added-entry?I don?t see that as too much of a problem, since there are free-text notes which may explain the relationships. However, I have issues with the agent-as-subject idea in ArchivesSpace (the fact that they are not retrieved in a subject search.) The solution to that problem would be to have an agent-as-subject be indexed in the subject index, similar to how a 600 field is retrieved in subject searches in a catalog. It would be desirable to incorporate this feature, especially since the majority of personal papers archival collections use the person as creator and subject. Thanks, Susanna S. Powers Archives Catalog Librarian Louisiana Research Collection Howard-Tilton Memorial Library Tulane University New Orleans, LA 70118-5682 office phone 504.247.1819 cell 504.430.6859 From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Lara Friedman-Shedlov Sent: Monday, August 29, 2016 3:18 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Agents as originators, creators, and subjects Hi all, We are in the process of migrating over to ArchivesSpace, and I have noticed that the public interface of ArchivesSpace does not indicate whether an agent is a creator or a subject. Furthermore, it does not differentiate between creators that are the equivalent of the collection-level element in EAD (i.e. the "main entry') and creators that are just contributors (i.e. "added entries"). See for example: http://archives.lib.umn.edu/repositories/7/resources/6763 It seems very confusing to me, as there is no way for the user to tell who actually is the main creator of a collection unless you are careful to make it very clear in the collection title. Has this issue been raised before? Do others feel it is a problem? Thanks, Lara Friedman-Shedlov -- _________________________________ Lara D. Friedman-Shedlov Kautz Family YMCA Archives | University of Minnesota Libraries ldfs at umn.edu | 612.626.7972 | www.lib.umn.edu/ymca | @yarchives __________________________________ -------------- next part -------------- An HTML attachment was scrubbed... URL: From ldfs at umn.edu Mon Aug 29 16:35:35 2016 From: ldfs at umn.edu (Lara Friedman-Shedlov) Date: Mon, 29 Aug 2016 15:35:35 -0500 Subject: [Archivesspace_Users_Group] Agents as originators, creators, and subjects In-Reply-To: References: Message-ID: On Mon, Aug 29, 2016 at 3:32 PM, Powers, Susanna S wrote: > Hi Lara and all, You?re right that the agent-as-creator does not > differentiate between main-entry vs. added-entry?I don?t see that as too > much of a problem, since there are free-text notes which may explain the > relationships. What do you mean by "free text notes" ? Do you mean things like the historical sketch and the scope and content note? If so, this doesn't seem very adequate to me. It seems to me that it should be pretty easy to tell who the main creator of a thing is without having to read through detailed notes. That seems like basic information that should be front and center. / Lara -- _________________________________ Lara D. Friedman-Shedlov Kautz Family YMCA Archives | University of Minnesota Libraries ldfs at umn.edu | 612.626.7972 | www.lib.umn.edu/ymca | @yarchives __________________________________ -------------- next part -------------- An HTML attachment was scrubbed... URL: From powers at tulane.edu Mon Aug 29 16:42:06 2016 From: powers at tulane.edu (Powers, Susanna S) Date: Mon, 29 Aug 2016 20:42:06 +0000 Subject: [Archivesspace_Users_Group] Agents as originators, creators, and subjects In-Reply-To: References: Message-ID: Yes, I meant in the scope/contents and the historical note, at least there is an opportunity to give information describing the collection and people associated with it. You have a good point, I just meant that at least the agent-creators are all accessible in the appropriate search, whereas the agent-subjects are not retrieved in a subject search, which does bring into question the system designers? inclusion of the field. Thanks, sp Susanna S. Powers Archives Catalog Librarian Louisiana Research Collection Howard-Tilton Memorial Library Tulane University New Orleans, LA 70118-5682 office phone 504.247.1819 cell 504.430.6859 From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Lara Friedman-Shedlov Sent: Monday, August 29, 2016 3:36 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Agents as originators, creators, and subjects On Mon, Aug 29, 2016 at 3:32 PM, Powers, Susanna S > wrote: Hi Lara and all, You?re right that the agent-as-creator does not differentiate between main-entry vs. added-entry?I don?t see that as too much of a problem, since there are free-text notes which may explain the relationships. What do you mean by "free text notes" ? Do you mean things like the historical sketch and the scope and content note? If so, this doesn't seem very adequate to me. It seems to me that it should be pretty easy to tell who the main creator of a thing is without having to read through detailed notes. That seems like basic information that should be front and center. / Lara -- _________________________________ Lara D. Friedman-Shedlov Kautz Family YMCA Archives | University of Minnesota Libraries ldfs at umn.edu | 612.626.7972 | www.lib.umn.edu/ymca | @yarchives __________________________________ -------------- next part -------------- An HTML attachment was scrubbed... URL: From ldfs at umn.edu Mon Aug 29 16:43:49 2016 From: ldfs at umn.edu (Lara Friedman-Shedlov) Date: Mon, 29 Aug 2016 15:43:49 -0500 Subject: [Archivesspace_Users_Group] Agents as originators, creators, and subjects In-Reply-To: References: Message-ID: On Mon, Aug 29, 2016 at 3:42 PM, Powers, Susanna S wrote: > I just meant that at least the agent-creators are all accessible in the > appropriate search, whereas the agent-subjects are not retrieved in a > subject search, which does bring into question the system designers? > inclusion of the field. Yes, I agree this is an issue as well. So, has this come up on this forum before? It seems kind of a glaring issue to me . . . / Lara -- _________________________________ Lara D. Friedman-Shedlov Kautz Family YMCA Archives | University of Minnesota Libraries ldfs at umn.edu | 612.626.7972 | www.lib.umn.edu/ymca | @yarchives __________________________________ -------------- next part -------------- An HTML attachment was scrubbed... URL: From msugimoto at pvld.org Mon Aug 29 18:39:28 2016 From: msugimoto at pvld.org (Monique Sugimoto) Date: Mon, 29 Aug 2016 15:39:28 -0700 Subject: [Archivesspace_Users_Group] sorting of children Message-ID: Hello, I'm new to the list and using ASpace. I created Resource with a series called 'Reference Use Copies'. The 'children' in series are people's names which I would like to display alphabetically. The display currently shows the names but in the order they were entered which wasn't alphabetical. Is there a way to sort the list automatically without having to hand move each child to the appropriate place in the alphabet? I didn't see (or it wasn't obvious to me) anything in the documentation. Thanks very much. Monique - Monique Leahey Sugimoto Archivist & Adult Services Librarian Palos Verdes Library District 701 Silver Spur Road Rolling Hills Estates, CA 90274 P: 310-377-9584 ext 213 F: 310-541-6807 www.pvld.org -------------- next part -------------- An HTML attachment was scrubbed... URL: From christine.dibella at lyrasis.org Tue Aug 30 09:57:44 2016 From: christine.dibella at lyrasis.org (Christine Di Bella) Date: Tue, 30 Aug 2016 13:57:44 +0000 Subject: [Archivesspace_Users_Group] NEW digital preservation on a shoestring class + more online preservation and digitization classes from LYRASIS Message-ID: Sent on behalf of Annie Peterson at LYRASIS. LYRASIS is offering many new online classes for this fall, including one coming up soon: "Practical Digital Preservation on a Shoestring: Triage for the Underfunded" will be taught by Lynne M. Thomas and Jaime Schumacher, leaders in the Preserving (Digital) Objects With Restricted Resources (POWRR) project. The class will be offered twice this fall, in September and November. Additional practical digital preservation tools will be covered in the Digital Preservation Toolbox sessions on basic file management and metadata tools. Later in the year we'll be offering "Crowdsourcing for Digital Projects," "Outsourcing Newspaper Digitization," and "Archival Appraisal for the Non-Archivist" - all new classes! Visit https://www.lyrasis.org/Pages/events.aspx for further descriptions and to register. See the September schedule below and remember if you cannot make any of our classes at the scheduled time, we do send a recording of the session to everyone registered for the course. 9/7 All History is Local: Find, Preserve, and Digitize Collections that Tell the Story 9/8 Project Management and Workflow for Digitization Projects 9/20 Caring for Originals during Digitization Projects 9/21 The Bibliographic Framework Initiative (BIBFRAME): Data Model and Development 9/22 Promotion and Outreach for Digital Projects 9/27 Introduction to Copyright for Digitization 9/27 Practical Digital Preservation on a Shoestring: Triage for the Underfunded *New Class* This course will help you understand that different digital preservation tools/services can perform different functions within the digital curation lifecycle, and will teach methods for investigating and selecting potential tools/services. The focus will be on low-cost and free tools and services. The instructors will cover how to build daily workflows that incorporate accessioning digital materials (both born-digital and previously digitized), processing them, and planning for their long-term preservation. The focus of this course is on preservation, and not on access or digitization of materials. We will not be addressing the "why" of digital preservation; rather, we are preparing for the "how" of making informed decisions regarding tool selection and demonstrating some tools in action. An introductory knowledge of digital preservation issues, such as those outlined in the Library of Congress's Digital Preservation Outreach & Education Curriculum, is required. 9/28 Advanced Digital Stewardship 9/28 Promotion and Outreach for Preservation Please get in touch with me if you have any questions about classes. Annie Annie Peterson Preservation Services Librarian annie.peterson at lyrasis.org 678.235.2923 peterson.annie Skype [cid:image002.png at 01D202A0.E246A830] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 5622 bytes Desc: image001.png URL: From christine.dibella at lyrasis.org Tue Aug 30 10:25:38 2016 From: christine.dibella at lyrasis.org (Christine Di Bella) Date: Tue, 30 Aug 2016 14:25:38 +0000 Subject: [Archivesspace_Users_Group] Agents as originators, creators, and subjects In-Reply-To: References: Message-ID: Hi Lara and Susanna, The public interface of ArchivesSpace is currently undergoing significant enhancement, including how agents and subjects display in search results, record pages, and landing pages. The group involved has made a lot of information on the progress available at https://archivesspace.atlassian.net/wiki/display/ADC/Public+Interface+Enhancement+Project. Mark Custer, who is leading the effort, may be able to point you to how the specific issues you?ve raised are being addressed. Also, though the initial question was about display in the public interface, if there are changes to the way indexing happens for the purposes of improving usability of the public interface (such as indexing Agents with a role of Subject with Subjects), these may also carry over to the staff interface. Christine Christine Di Bella Community Outreach Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 cdibella13 (Skype) [cid:image003.png at 01CE734E.FD759D30] From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Lara Friedman-Shedlov Sent: Monday, August 29, 2016 4:44 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Agents as originators, creators, and subjects On Mon, Aug 29, 2016 at 3:42 PM, Powers, Susanna S > wrote: I just meant that at least the agent-creators are all accessible in the appropriate search, whereas the agent-subjects are not retrieved in a subject search, which does bring into question the system designers? inclusion of the field. Yes, I agree this is an issue as well. So, has this come up on this forum before? It seems kind of a glaring issue to me . . . / Lara -- _________________________________ Lara D. Friedman-Shedlov Kautz Family YMCA Archives | University of Minnesota Libraries ldfs at umn.edu | 612.626.7972 | www.lib.umn.edu/ymca | @yarchives __________________________________ -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 7645 bytes Desc: image001.png URL: From christine.dibella at lyrasis.org Tue Aug 30 10:40:34 2016 From: christine.dibella at lyrasis.org (Christine Di Bella) Date: Tue, 30 Aug 2016 14:40:34 +0000 Subject: [Archivesspace_Users_Group] sorting of children In-Reply-To: References: Message-ID: Dear Monique, ArchivesSpace does not offer a way to reorder resource components by particular criteria. You can move individual or groups of components by highlighting and dragging/dropping or using the options on the toolbar in the tree display at the top. (You can reorder in search results by using the Sort by options on the results screen.) Christine Christine Di Bella Community Outreach Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 cdibella13 (Skype) [cid:image003.png at 01CE734E.FD759D30] From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Monique Sugimoto Sent: Monday, August 29, 2016 6:39 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] sorting of children Hello, I'm new to the list and using ASpace. I created Resource with a series called 'Reference Use Copies'. The 'children' in series are people's names which I would like to display alphabetically. The display currently shows the names but in the order they were entered which wasn't alphabetical. Is there a way to sort the list automatically without having to hand move each child to the appropriate place in the alphabet? I didn't see (or it wasn't obvious to me) anything in the documentation. Thanks very much. Monique - Monique Leahey Sugimoto Archivist & Adult Services Librarian Palos Verdes Library District 701 Silver Spur Road Rolling Hills Estates, CA 90274 P: 310-377-9584 ext 213 F: 310-541-6807 www.pvld.org -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 7645 bytes Desc: image001.png URL: From christine.dibella at lyrasis.org Tue Aug 30 11:13:31 2016 From: christine.dibella at lyrasis.org (Christine Di Bella) Date: Tue, 30 Aug 2016 15:13:31 +0000 Subject: [Archivesspace_Users_Group] Approximate, Inferred, Questionable - how are you using it? In-Reply-To: References: Message-ID: Dear Lydia, The supplied values for date certainty/date qualifiers come from MODS and are probably most likely to be used in conjunction with digital objects. This information can also be used in EAD (as a certainty attribute for a unitdate), but these values are not currently used in EAD exports or the public interface in ArchivesSpace. As with anything, if the data exists it could potentially be useful in the future, but as far as I know there are no plans on the horizon for its use within the application for resources. Institutions can customize the EAD exporter if they wish to include this info. on an EAD export. The PDF uses the EAD as its basis, so you would also need to customize the PDF stylesheet to have this information display there. Christine Christine Di Bella ArchivesSpace Community Outreach Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 cdibella13 (Skype)? -----Original Message----- From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Tang, Lydia Sent: Monday, August 22, 2016 11:16 AM To: archivesspace_users_group at lyralists.lyrasis.org Subject: Re: [Archivesspace_Users_Group] Approximate, Inferred, Questionable - how are you using it? Carolyn and Leilani, Thanks for your feedback! Since the distinction doesn?t seem to print in the PDF version of the finding aid, and since my institution doesn?t yet been implementing a public interface, one thing I am concerned about is whether these distinctions will actually be reflected, and what sort of capabilities they can open up as far as being machine-actionable. I?d want as many things to be as machine-actionable as possible, but I also don?t want to be duplicating more work than I have to, especially if the machine-actionable function may not be functionable. Does anyone in the ASpace team know? Thanks! Lydia _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group From powers at tulane.edu Tue Aug 30 11:24:46 2016 From: powers at tulane.edu (Powers, Susanna S) Date: Tue, 30 Aug 2016 15:24:46 +0000 Subject: [Archivesspace_Users_Group] Agents as originators, creators, and subjects In-Reply-To: References: Message-ID: Hi Christine, Thanks very much & we do need a useful (and easy to explain) public interface for the finding aids, including better display, navigation, and indexing. The subject index will be greatly enhanced to include the agents-as-subjects. Best wishes, Susanna Susanna S. Powers Archives Catalog Librarian Louisiana Research Collection Howard-Tilton Memorial Library Tulane University New Orleans, LA 70118-5682 office phone 504.247.1819 cell 504.430.6859 From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Christine Di Bella Sent: Tuesday, August 30, 2016 9:26 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Agents as originators, creators, and subjects Hi Lara and Susanna, The public interface of ArchivesSpace is currently undergoing significant enhancement, including how agents and subjects display in search results, record pages, and landing pages. The group involved has made a lot of information on the progress available at https://archivesspace.atlassian.net/wiki/display/ADC/Public+Interface+Enhancement+Project. Mark Custer, who is leading the effort, may be able to point you to how the specific issues you?ve raised are being addressed. Also, though the initial question was about display in the public interface, if there are changes to the way indexing happens for the purposes of improving usability of the public interface (such as indexing Agents with a role of Subject with Subjects), these may also carry over to the staff interface. Christine Christine Di Bella Community Outreach Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 cdibella13 (Skype) [cid:image003.png at 01CE734E.FD759D30] From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Lara Friedman-Shedlov Sent: Monday, August 29, 2016 4:44 PM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Agents as originators, creators, and subjects On Mon, Aug 29, 2016 at 3:42 PM, Powers, Susanna S > wrote: I just meant that at least the agent-creators are all accessible in the appropriate search, whereas the agent-subjects are not retrieved in a subject search, which does bring into question the system designers? inclusion of the field. Yes, I agree this is an issue as well. So, has this come up on this forum before? It seems kind of a glaring issue to me . . . / Lara -- _________________________________ Lara D. Friedman-Shedlov Kautz Family YMCA Archives | University of Minnesota Libraries ldfs at umn.edu | 612.626.7972 | www.lib.umn.edu/ymca | @yarchives __________________________________ -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 7645 bytes Desc: image001.png URL: From christine.dibella at lyrasis.org Tue Aug 30 15:15:04 2016 From: christine.dibella at lyrasis.org (Christine Di Bella) Date: Tue, 30 Aug 2016 19:15:04 +0000 Subject: [Archivesspace_Users_Group] ArchivesSpace Help Center resources currently offline Message-ID: Hello ArchivesSpace members, The resources in the ArchivesSpace Help Center, including the user manual and video tutorials, are temporarily offline. We're working to get the site back up as quickly as possible and will send a message to the list as soon as it's back up, which should hopefully be shortly. (If you have an urgent need for a particular tutorial or section of documentation, please let me know.) Apologies for the inconvenience, Christine Christine Di Bella Community Outreach Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 cdibella13 (Skype) [cid:image003.png at 01CE734E.FD759D30] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 7645 bytes Desc: image001.png URL: From christine.dibella at lyrasis.org Tue Aug 30 15:37:52 2016 From: christine.dibella at lyrasis.org (Christine Di Bella) Date: Tue, 30 Aug 2016 19:37:52 +0000 Subject: [Archivesspace_Users_Group] ArchivesSpace Help Center resources back online Message-ID: The resources in the ArchivesSpace Help Center are now back online. Thanks for your patience, and please do let us know if you have any difficulties accessing them. Christine From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Christine Di Bella Sent: Tuesday, August 30, 2016 3:15 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] ArchivesSpace Help Center resources currently offline Hello ArchivesSpace members, The resources in the ArchivesSpace Help Center, including the user manual and video tutorials, are temporarily offline. We're working to get the site back up as quickly as possible and will send a message to the list as soon as it's back up, which should hopefully be shortly. (If you have an urgent need for a particular tutorial or section of documentation, please let me know.) Apologies for the inconvenience, Christine Christine Di Bella Community Outreach Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 cdibella13 (Skype) [cid:image003.png at 01CE734E.FD759D30] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 7645 bytes Desc: image001.png URL: From carlos.lemus at unlv.edu Tue Aug 30 19:00:18 2016 From: carlos.lemus at unlv.edu (Carlos Lemus) Date: Tue, 30 Aug 2016 16:00:18 -0700 Subject: [Archivesspace_Users_Group] Cached controlled values on merge Message-ID: Hello, I noticed that when I merged two controlled values ( in this case an extent with value of Cubic Feet to an extent with a value of cubic_feet) the number of related items does not change. I've tried turning on the resequence_on_startup to true in the config file and deleting the indexer state. It seems that the only way to change the amount of related items is to go to the record and save it. I noticed that there is a solr_index folder, but I couldn't find anything about deleting that hoping it would re-index and I am not confident enough in solr to do so with out asking. Any one else have this issue and have a way to fix it? Thank you, Carlos Lemus Application Programmer, Special Collections Technical Services University Libraries, University of Nevada, Las Vegas -------------- next part -------------- An HTML attachment was scrubbed... URL: From jteitelbaum at pabmc.net Wed Aug 31 10:16:59 2016 From: jteitelbaum at pabmc.net (Teitelbaum, Jesse) Date: Wed, 31 Aug 2016 10:16:59 -0400 Subject: [Archivesspace_Users_Group] Multiple collections with same title Message-ID: We are testing migrating ARCHON records to AS. After clicking on COLLECTIONS in the public site, we see the alphabetical list of collections, but the dates did not come over with them. One of the aspects of our holdings is that some collections have the same title, just different years. But the public would not know which is which unless he/she clicks on all of them until the right year is found. [cid:image001.jpg at 01D20370.CF3F0540] Is there a way to have the public view contain both title and year(s) of collections? Or is this something that needs to be personally modified to our liking on our end? Jesse Teitelbaum | Associate Archivist Pennsylvania House of Representatives | Archives 469 Forum Building | Harrisburg PA 17120 Phone: 717.783.3866 | Fax: 717.772.1233 Email: jteitelbaum at pabmc.net www.house.state.pa.us/BMC/archives -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 43777 bytes Desc: image001.jpg URL: From smithkr at mit.edu Wed Aug 31 11:47:36 2016 From: smithkr at mit.edu (Kari R Smith) Date: Wed, 31 Aug 2016 15:47:36 +0000 Subject: [Archivesspace_Users_Group] Staff interface customization - looking for documentation Message-ID: <29F559819ACA9A4FBF208407D4B63ABBEA40FB75@OC11expo28.exchange.mit.edu> Hi, Would someone point me to documentation about how to turn on/off the faceted info that shows up on the left hand side when Browsing? For example, if we don't want the Subjects displaying how do we turn them off? If we'd like to have dates by decade (rather than by quantity per year sorting) how do we do this? Thanks! Kari R. Smith Digital Archivist, Institute Archives and Special Collections Massachusetts Institute of Technology Libraries 617.253.5690 smithkr at mit.edu http://libraries.mit.edu/archives/ -------------- next part -------------- An HTML attachment was scrubbed... URL: From noah.huffman at duke.edu Wed Aug 31 13:24:52 2016 From: noah.huffman at duke.edu (Noah Huffman) Date: Wed, 31 Aug 2016 17:24:52 +0000 Subject: [Archivesspace_Users_Group] Staff interface customization - looking for documentation In-Reply-To: <29F559819ACA9A4FBF208407D4B63ABBEA40FB75@OC11expo28.exchange.mit.edu> References: <29F559819ACA9A4FBF208407D4B63ABBEA40FB75@OC11expo28.exchange.mit.edu> Message-ID: Hi Kari, I believe this is the file that controls which facets appear when browsing each record type: https://github.com/archivesspace/archivesspace/blob/master/frontend/app/models/search_result_data.rb#L215-L257 To remove a facet you can just remove the name of the facet from the list of facets for that record type. You can also add or re-order facets this way. At Duke, we've made several changes to facets in the staff interface by overriding the file above using a plugin: https://github.com/noahgh221/archivesspace-duke-plugins/blob/master/plugins/local/frontend/models/search_result_data.rb I'm not sure how you would facet by decade, but I'd love to find out. -Noah ================ Noah Huffman Archivist for Metadata, Systems, and Digital Records David M. Rubenstein Rare Book & Manuscript Library Duke University | 919-660-5982 http://library.duke.edu/rubenstein/ From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Kari R Smith Sent: Wednesday, August 31, 2016 11:48 AM To: Archivesspace Users Group (archivesspace_users_group at lyralists.lyrasis.org) Subject: [Archivesspace_Users_Group] Staff interface customization - looking for documentation Hi, Would someone point me to documentation about how to turn on/off the faceted info that shows up on the left hand side when Browsing? For example, if we don't want the Subjects displaying how do we turn them off? If we'd like to have dates by decade (rather than by quantity per year sorting) how do we do this? Thanks! Kari R. Smith Digital Archivist, Institute Archives and Special Collections Massachusetts Institute of Technology Libraries 617.253.5690 smithkr at mit.edu http://libraries.mit.edu/archives/ -------------- next part -------------- An HTML attachment was scrubbed... URL: From cspeterson at email.gwu.edu Wed Aug 31 13:56:46 2016 From: cspeterson at email.gwu.edu (Peterson, Christie) Date: Wed, 31 Aug 2016 13:56:46 -0400 Subject: [Archivesspace_Users_Group] Bug related to additions to a controlled value list (event type) Message-ID: Hi, Here at GW, we've encountered what may be a bug in the staff interface for 1.4.2, but I wanted to throw it out to the list before reporting it. We've added a few custom event types to the controlled value list, but they aren't displaying properly in the main "Add Event" dropdown. I haven't tested if this occurs with other types of controlled lists. Here are the steps to recreate the bug: 1. from the screen for the controlled value list event_event_type, click "Create value" 2. enter the event type name (e.g., "new_event_type") in the Value* field 3. click "create value". 4. new_event_type now appears in the controlled value list event_event_type as both the Value and the Translation 5. view an accession, resource or digital object 6. click on "Add Event" 7. in the dropdown menu that appears, the newly created event type appears as "translation missing: en.enumerations.event_event_type.new_event_type" Not a critical bug, but annoying nonetheless. Oddly, the new event type appears just fine in other portions of the application, including the facets on the Browse Events page and the "Type" dropdown on the Create Event page. I didn't see this reported yet on the bug list. Could someone please correct me if it has been reported. Also, does anyone know if this problem is more widespread than just the event type list, or if it has been corrected in 1.5? Many thanks, Christie Peterson -- Christie S. Peterson University Archivist George Washington University Libraries 704H Gelman Library cspeterson at gwu.edu 202.994.3925 -------------- next part -------------- An HTML attachment was scrubbed... URL: From smithkr at mit.edu Wed Aug 31 15:14:26 2016 From: smithkr at mit.edu (Kari R Smith) Date: Wed, 31 Aug 2016 19:14:26 +0000 Subject: [Archivesspace_Users_Group] Missing text from between HMTL tags in Public Interface Message-ID: <29F559819ACA9A4FBF208407D4B63ABBEA4102B8@OC11expo28.exchange.mit.edu> Hello all, have you seen this behavior and have suggestions on how to fix it? Because there are 4 different ways the data is being rendered in different parts of the interface (staff and public) we are curious as to how to proceed. The behavior in the Public view is the most worrisome because the text disappears altogether. Thank you for suggestions. Issues with Components 1. When viewing a component with a tag in it to modify the display, the tag appears as part of the title text. This title displays the same in both the public and staff view. See below: [Picture 1] [Picture 5] It does not appear as part of the title in the component list from the staff view: [Picture 2] >From the public view of the component list, text between these tags disappears entirely [Picture 4] -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20160831/f50b8753/attachment.html> From michael.rush at yale.edu Wed Aug 31 15:27:20 2016 From: michael.rush at yale.edu (Rush, Michael) Date: Wed, 31 Aug 2016 19:27:20 +0000 Subject: [Archivesspace_Users_Group] Bug related to additions to a controlled value list (event type) In-Reply-To: <CAEjCsgwc6it6B201tfKPSoy8EF31oRTOejrBHHxgAvy92DHtMQ@mail.gmail.com> References: <CAEjCsgwc6it6B201tfKPSoy8EF31oRTOejrBHHxgAvy92DHtMQ@mail.gmail.com> Message-ID: <CY4PR08MB264683AFD994A58303FAD549E4E30@CY4PR08MB2646.namprd08.prod.outlook.com> Christie, What you are seeing isn?t a bug. When you add a value to a controlled value list, it only adds the list value. It doesn?t add the translation. There?s no way to do that in the application. You need to edit the YAML files. In your case, you?ll find the file you need to edit in the application files under locales/enums/en.yml (en.yml being the YAML file for an English-language instance of ASpace). It?s a bit of a pain to edit the .yml files ? I know other people have requested a way to edit them through the application. I was just editing Yale?s this morning. We maintain ours in a GitHub repo for ease of sharing with our hosting providors (Lyrasis). See https://github.com/YaleArchivesSpace/YAML if you want to see ours. Also includes YAML for our plugins. One thing to be careful about: be sure to validate the YAML files before adding them to the application. I neglected to do so once and crashed the app for a few minutes before Mark Custer saved my bacon. There are many YAML validators online ? I use http://www.yamllint.com/. Mike From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Peterson, Christie Sent: Wednesday, August 31, 2016 1:57 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Bug related to additions to a controlled value list (event type) Hi, Here at GW, we've encountered what may be a bug in the staff interface for 1.4.2, but I wanted to throw it out to the list before reporting it. We've added a few custom event types to the controlled value list, but they aren't displaying properly in the main "Add Event" dropdown. I haven't tested if this occurs with other types of controlled lists. Here are the steps to recreate the bug: 1. from the screen for the controlled value list event_event_type, click "Create value" 2. enter the event type name (e.g., "new_event_type") in the Value* field 3. click "create value". 4. new_event_type now appears in the controlled value list event_event_type as both the Value and the Translation 5. view an accession, resource or digital object 6. click on "Add Event" 7. in the dropdown menu that appears, the newly created event type appears as "translation missing: en.enumerations.event_event_type.new_event_type" Not a critical bug, but annoying nonetheless. Oddly, the new event type appears just fine in other portions of the application, including the facets on the Browse Events page and the "Type" dropdown on the Create Event page. I didn't see this reported yet on the bug list. Could someone please correct me if it has been reported. Also, does anyone know if this problem is more widespread than just the event type list, or if it has been corrected in 1.5? Many thanks, Christie Peterson -- Christie S. Peterson University Archivist George Washington University Libraries 704H Gelman Library cspeterson at gwu.edu<mailto:cspeterson at gwu.edu> 202.994.3925 -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20160831/9223a62a/attachment.html> From cspeterson at email.gwu.edu Wed Aug 31 15:33:27 2016 From: cspeterson at email.gwu.edu (Peterson, Christie) Date: Wed, 31 Aug 2016 15:33:27 -0400 Subject: [Archivesspace_Users_Group] Bug related to additions to a controlled value list (event type) In-Reply-To: <CY4PR08MB264683AFD994A58303FAD549E4E30@CY4PR08MB2646.namprd08.prod.outlook.com> References: <CAEjCsgwc6it6B201tfKPSoy8EF31oRTOejrBHHxgAvy92DHtMQ@mail.gmail.com> <CY4PR08MB264683AFD994A58303FAD549E4E30@CY4PR08MB2646.namprd08.prod.outlook.com> Message-ID: <CAEjCsgwQLR+_uThiGnAgYMjmPz9Yw626X3k3c9w1xbsprfLcUQ@mail.gmail.com> And this is why I sent it to the list first. :) Thanks, Mike, Christie On Wed, Aug 31, 2016 at 3:27 PM, Rush, Michael <michael.rush at yale.edu> wrote: > Christie, > > > > What you are seeing isn?t a bug. When you add a value to a controlled > value list, it only adds the list value. It doesn?t add the translation. > There?s no way to do that in the application. You need to edit the YAML > files. In your case, you?ll find the file you need to edit in the > application files under locales/enums/en.yml (en.yml being the YAML file > for an English-language instance of ASpace). > > > > It?s a bit of a pain to edit the .yml files ? I know other people have > requested a way to edit them through the application. I was just editing > Yale?s this morning. We maintain ours in a GitHub repo for ease of sharing > with our hosting providors (Lyrasis). See https://github.com/ > YaleArchivesSpace/YAML if you want to see ours. Also includes YAML for > our plugins. > > > > One thing to be careful about: be sure to validate the YAML files before > adding them to the application. I neglected to do so once and crashed the > app for a few minutes before Mark Custer saved my bacon. There are many > YAML validators online ? I use http://www.yamllint.com/. > > > > Mike > > > > *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto: > archivesspace_users_group-bounces at lyralists.lyrasis.org] *On Behalf Of *Peterson, > Christie > *Sent:* Wednesday, August 31, 2016 1:57 PM > *To:* archivesspace_users_group at lyralists.lyrasis.org > *Subject:* [Archivesspace_Users_Group] Bug related to additions to a > controlled value list (event type) > > > > Hi, > > > > Here at GW, we've encountered what may be a bug in the staff interface for > 1.4.2, but I wanted to throw it out to the list before reporting it. > > > > We've added a few custom event types to the controlled value list, but > they aren't displaying properly in the main "Add Event" dropdown. I haven't > tested if this occurs with other types of controlled lists. > > > > Here are the steps to recreate the bug: > > 1. from the screen for the controlled value list event_event_type, > click "Create value" > 2. enter the event type name (e.g., "new_event_type") in the Value* > field > 3. click "create value". > 4. new_event_type now appears in the controlled value list > event_event_type as both the Value and the Translation > 5. view an accession, resource or digital object > 6. click on "Add Event" > 7. in the dropdown menu that appears, the newly created event type > appears as "translation missing: en.enumerations.event_event_ > type.new_event_type" > > Not a critical bug, but annoying nonetheless. > > > > Oddly, the new event type appears just fine in other portions of the > application, including the facets on the Browse Events page and the "Type" > dropdown on the Create Event page. > > > > I didn't see this reported yet on the bug list. Could someone please > correct me if it has been reported. Also, does anyone know if this problem > is more widespread than just the event type list, or if it has been > corrected in 1.5? > > > > Many thanks, > > > > Christie Peterson > > > > -- > > Christie S. Peterson > > > > University Archivist > > George Washington University Libraries > > 704H Gelman Library > > cspeterson at gwu.edu > > 202.994.3925 > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > -- Christie S. Peterson University Archivist George Washington University Libraries 704H Gelman Library cspeterson at gwu.edu 202.994.3925 -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20160831/b5c4d11d/attachment.html> From mark.custer at yale.edu Wed Aug 31 16:54:03 2016 From: mark.custer at yale.edu (Custer, Mark) Date: Wed, 31 Aug 2016 20:54:03 +0000 Subject: [Archivesspace_Users_Group] Missing text from between HMTL tags in Public Interface In-Reply-To: <29F559819ACA9A4FBF208407D4B63ABBEA4102B8@OC11expo28.exchange.mit.edu> References: <29F559819ACA9A4FBF208407D4B63ABBEA4102B8@OC11expo28.exchange.mit.edu> Message-ID: <BN3PR08MB13187980060F34E276164EA38CE30@BN3PR08MB1318.namprd08.prod.outlook.com> Kari, Although I know that this doesn?t help right now, I can assure you that this sort of behavior has been fixed in the new public interface, which is due out next year (this year if you count the candidate release that?s scheduled to come out in early December)? assuming that you?re talking about EAD elements and not HTML elements. For instance, the following is HTML with mixed-content: <ruby> ?? <rp>(</rp><rt>Ashita</rt><rp>)</rp> </ruby> ASpace won?t know what to do with that (and it shouldn?t be in an EAD finding aid, at least not with the current EAD specification), but if it were in ASpace then I?d argue that the best thing that could happen would be for all of the text to display to the public minus those three elements. I can?t see the pictures that you added to the email (see the postscript below), but I assume that you are talking about mixed-content of EAD elements since you mention the <title> tag, like so: This is text from a unittitle, and it has a <title>Title and a Corpname in it. (HTML also has a title element, but it only occurs in the HTML head element, which is rendered as the page name, search result title, and stuff like that? i.e. not stuff in the body of the page) And if that?s the case, the new public interface will display it as expected without any of the EAD tags visible. Mark p.s. the pictures didn?t seem to come through in my email, but I?m well aware of how mixed-content is handled on both the staff and public side of ASpace, so I think that I can still ?see? exactly what you?re talking about :) From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Kari R Smith Sent: Wednesday, 31 August, 2016 3:14 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Missing text from between HMTL tags in Public Interface Hello all, have you seen this behavior and have suggestions on how to fix it? Because there are 4 different ways the data is being rendered in different parts of the interface (staff and public) we are curious as to how to proceed. The behavior in the Public view is the most worrisome because the text disappears altogether. Thank you for suggestions. Issues with Components 1. When viewing a component with a tag in it to modify the display, the tag appears as part of the title text. This title displays the same in both the public and staff view. See below: [Picture 1] [Picture 5] It does not appear as part of the title in the component list from the staff view: [Picture 2] >From the public view of the component list, text between these tags disappears entirely [Picture 4] -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20160831/29f01dd1/attachment.html> From mark.custer at yale.edu Wed Aug 31 17:21:12 2016 From: mark.custer at yale.edu (Custer, Mark) Date: Wed, 31 Aug 2016 21:21:12 +0000 Subject: [Archivesspace_Users_Group] Multiple collections with same title In-Reply-To: <C6AAE365E91EEC43876ABA64C804C6E4213C88AB1E@bmcmail2.PABMC.NET> References: <C6AAE365E91EEC43876ABA64C804C6E4213C88AB1E@bmcmail2.PABMC.NET> Message-ID: <BN3PR08MB131887E61808081ABC48B1648CE30@BN3PR08MB1318.namprd08.prod.outlook.com> Dear Jesse, With the current public interface, I believe that this would be something that you'd need to modify on your end. With the new public interface, which is scheduled for release next year (with a candidate release this December), the search results are going to include more information. The results will include dates, for instance, when those are present. Here's a wireframe mockup: http://cherryhill.github.io/aspace_pui/design-elements/phase1_final/SearchResults_landing_final.jpg (but don't look too deeply at that mockup, since it has some bad data there too - a subject isn't going to show up in the search results like that with a date span, for instance :)) So, I know that this doesn't help out right now, but it is being worked on. In the next couple of weeks, I'll also share a link to our test corpus with everyone so that you can follow along with the new public interface as it develops over the last couple of months. All my best, Mark From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Teitelbaum, Jesse Sent: Wednesday, 31 August, 2016 10:17 AM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Multiple collections with same title We are testing migrating ARCHON records to AS. After clicking on COLLECTIONS in the public site, we see the alphabetical list of collections, but the dates did not come over with them. One of the aspects of our holdings is that some collections have the same title, just different years. But the public would not know which is which unless he/she clicks on all of them until the right year is found. [cid:image001.jpg at 01D203AB.EF6D3BD0] Is there a way to have the public view contain both title and year(s) of collections? Or is this something that needs to be personally modified to our liking on our end? Jesse Teitelbaum | Associate Archivist Pennsylvania House of Representatives | Archives 469 Forum Building | Harrisburg PA 17120 Phone: 717.783.3866 | Fax: 717.772.1233 Email: jteitelbaum at pabmc.net<mailto:jteitelbaum at pabmc.net> www.house.state.pa.us/BMC/archives<https://urldefense.proofpoint.com/v2/url?u=http-3A__www.house.state.pa.us_BMC_archives&d=CwMFAg&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=s7ciGQfUJeaV_ryx908hbeXDoU9aqDwDN0Z0VbfsJ3Y&m=Zy9EeVdbA3ZyyDkdwxY2Is4ifYMFN46rQANsMAFqUPc&s=cbL4U9FCOZLdV_W-nw0KX7o0qS2Pqih-QIYK9hRMn50&e=> -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20160831/1ec9f0f8/attachment.html> -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 43777 bytes Desc: image001.jpg URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20160831/1ec9f0f8/attachment.jpg> From ldfs at umn.edu Wed Aug 31 17:26:40 2016 From: ldfs at umn.edu (Lara Friedman-Shedlov) Date: Wed, 31 Aug 2016 16:26:40 -0500 Subject: [Archivesspace_Users_Group] Missing text from between HMTL tags in Public Interface In-Reply-To: <BN3PR08MB13187980060F34E276164EA38CE30@BN3PR08MB1318.namprd08.prod.outlook.com> References: <29F559819ACA9A4FBF208407D4B63ABBEA4102B8@OC11expo28.exchange.mit.edu> <BN3PR08MB13187980060F34E276164EA38CE30@BN3PR08MB1318.namprd08.prod.outlook.com> Message-ID: <CAKWpb_ZQ4v3QcUDSy-RUvkFw1xMPbaVf9RoSZNk05CCL36MWTg@mail.gmail.com> Thanks, Mark. We've been experiencing this same problem as Kari. A similar issue we've noticed is that ASpace seems to ignore EAD <table> elements (and their children like <tgroup>, <tbody>, <row> and <entry>) in notes like Biographical / Historical. In this case the text does show up in the public interface, but it is unformatted. See for example http://archives.lib.umn.edu/repositories/7/resources/959 -- look at the last paragraph in the historical sketch. It should appear in 3 columns (see http://special.lib.umn.edu/findaid/html/ymca/yusa0009x2x40.phtml), but instead it's a solid block of unformatted text. Is this also on the radar or is this a separate issue? / Lara Friedman-Shedlov On Wed, Aug 31, 2016 at 3:54 PM, Custer, Mark <mark.custer at yale.edu> wrote: > Kari, > > > > Although I know that this doesn?t help right now, I can assure you that > this sort of behavior has been fixed in the new public interface, which is > due out next year (this year if you count the candidate release that?s > scheduled to come out in early December)? assuming that you?re talking > about EAD elements and not HTML elements. > > > > For instance, the following is HTML with mixed-content: > > > > <ruby> > > ?? <rp>(</rp><rt>Ashita</rt><rp>)</rp> > > </ruby> > > > > ASpace won?t know what to do with that (and it shouldn?t be in an EAD > finding aid, at least not with the current EAD specification), but if it > were in ASpace then I?d argue that the best thing that could happen would > be for all of the text to display to the public minus those three elements. > > > > I can?t see the pictures that you added to the email (see the postscript > below), but I assume that you are talking about mixed-content of EAD > elements since you mention the <title> tag, like so: > > > > This is text from a unittitle, and it has a <title>Title and a > Corpname in it. > > > > (HTML also has a title element, but it only occurs in the HTML head > element, which is rendered as the page name, search result title, and stuff > like that? i.e. not stuff in the body of the page) > > > > And if that?s the case, the new public interface will display it as > expected without any of the EAD tags visible. > > > > Mark > > > > p.s. the pictures didn?t seem to come through in my email, but I?m well > aware of how mixed-content is handled on both the staff and public side of > ASpace, so I think that I can still ?see? exactly what you?re talking about > J > > > > > > > > *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto: > archivesspace_users_group-bounces at lyralists.lyrasis.org] *On Behalf Of *Kari > R Smith > *Sent:* Wednesday, 31 August, 2016 3:14 PM > *To:* archivesspace_users_group at lyralists.lyrasis.org > *Subject:* [Archivesspace_Users_Group] Missing text from between HMTL > tags in Public Interface > > > > Hello all, > > have you seen this behavior and have suggestions on how to fix it? > Because there are 4 different ways the data is being rendered in different > parts of the interface (staff and public) we are curious as to how to > proceed. The behavior in the Public view is the most worrisome because the > text disappears altogether. > > Thank you for suggestions. > > > Issues with Components > > 1. When viewing a component with a tag in it to modify the > display, the tag appears as part of the title text. This title displays the > same in both the public and staff view. See below: > > > [image: Picture 1] > [image: Picture 5] > > > > *It does not appear as part of the title in the component list from the > staff view: *[image: Picture 2] > > > > *From the public view of the component list, text between these tags > disappears entirely* > > [image: Picture 4] > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > -- _________________________________ Lara D. Friedman-Shedlov Kautz Family YMCA Archives | University of Minnesota Libraries ldfs at umn.edu | 612.626.7972 | www.lib.umn.edu/ymca | @yarchives __________________________________ -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20160831/0167fbe5/attachment.html> From Kevin.Clair at du.edu Wed Aug 31 18:41:29 2016 From: Kevin.Clair at du.edu (Kevin Clair) Date: Wed, 31 Aug 2016 22:41:29 +0000 Subject: [Archivesspace_Users_Group] Multiple collections with same title Message-ID: <58DF5258-1ACB-4FFC-A783-BC7437B6C5C8@du.edu> Hi Jesse, It?s possible but does take a little knowledge of the data model whose information you?re trying to present in the search results. At Denver we wrote up three public interface search result customizations, the code for which is here: https://github.com/duspeccoll/plugins_local/tree/master/public/views/search It works by storing the data for each search result as a variable, then displaying the fields we decided we wanted to highlight in HTML. A screenshot of the result customizations in action: [cid:image001.png at 01D203A6.7E799F40] It?s not as slick as I suspect the PUI group?s work will be but it works for us for now, or at least I hope it does! We store the files in our plugins/local directory, and specifically in the public/views/search subfolder. -k From: <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of "Teitelbaum, Jesse" <jteitelbaum at pabmc.net> Reply-To: Archivesspace Group <archivesspace_users_group at lyralists.lyrasis.org> Date: Wednesday, August 31, 2016 at 8:16 AM To: Archivesspace Group <archivesspace_users_group at lyralists.lyrasis.org> Subject: [Archivesspace_Users_Group] Multiple collections with same title We are testing migrating ARCHON records to AS. After clicking on COLLECTIONS in the public site, we see the alphabetical list of collections, but the dates did not come over with them. One of the aspects of our holdings is that some collections have the same title, just different years. But the public would not know which is which unless he/she clicks on all of them until the right year is found. [cid:image002.jpg at 01D203A6.7E799F40] Is there a way to have the public view contain both title and year(s) of collections? Or is this something that needs to be personally modified to our liking on our end? Jesse Teitelbaum | Associate Archivist Pennsylvania House of Representatives | Archives 469 Forum Building | Harrisburg PA 17120 Phone: 717.783.3866 | Fax: 717.772.1233 Email: jteitelbaum at pabmc.net<mailto:jteitelbaum at pabmc.net> www.house.state.pa.us/BMC/archives<http://www.house.state.pa.us/BMC/archives> -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20160831/531eb6ef/attachment.html> -------------- next part -------------- A non-text attachment was scrubbed... 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